chairing a commission responsibilities & resources
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Chairing a Commission Responsibilities & Resources. Presented by Dr. Christina Will. Association of Florida Colleges Annual Convention November, 2012. Purpose of a Commission. Provide professional development for members Biggest personal benefit/ROI of membership - PowerPoint PPT PresentationTRANSCRIPT
CHAIRING A COMMISSIONResponsibilities & Resources
Association of Florida Colleges Annual ConventionNovember, 2012Presented by Dr. Christina Will
Purpose of a Commission Provide professional development for
members
Biggest personal benefit/ROI of membership
Serve as an information & advocacy
resource for AFC Provide leadership experience for
Commission Board members
Provide networking opportunities for all
Role of Chair
Direct overall operations of Commission Serve on the AFC Board of Directors (BOD) Plan & coordinate Commission events Promote your Commission Ensure Commission has a written mission,
objectives, bylaws, accurate financial records, web site
Submit a year end report See Standing Rule IV, Section 9 in the
Leadership Manual
Commission Requirements
Must fill all Commission Board positions Must have at least one Commission Board
meeting in addition to that held at Convention
Must host at least one professional development conference in addition to a session at Convention
Must award an Exemplary Practice This is the Commission’s Convention session
Commission Requirements
Must maintain presence on AFC web site Must communicate with all Commission
members Must comply with Standing Rule IV
Failure to do so for 2 years will place the Commission on provisional status. After three years on provisional status the Commission will be decommissioned.
Communication is Key
Work with Commission Board members
Conference calls www.freeconferencecall.com Suncom Meet Me
Elluminate Have a written agenda Keep minutes
Communication is Key
Involve Commission members Commission page/group on AFC website
Mission statement, objectives (operational plan) & bylaws
Meeting minutes Announcements: conferences, calls for nominees,
calls for judges, award winners AFC’s email blaster
Newsletter or ‘State of the Commission’ email Announcements: conferences, calls for nominees,
calls for judges, award winners
Communication is Key
Keep AFC’s Board of Directors informed Written report to BOD required – 4 per year Watch for email from Tina Ingramm BOD meeting attendance
Send Chair-elect if you cannot attend Send me & Tina written report if you cannot attend
BOD meeting dates Meeting & conference information on AFC’s web
site You must register for BOD meetings
2013 Meeting Dates
Board Meetings – Must attend or send Chair-elect January 30 in Tallahassee July 10 in Cape Coral September 12 – Tentative date! Usually held at
Convention location (Destin) Pre-Convention – Probably November 12 in Destin
Conferences Leadership: Jan. 31 - Feb. 1in Tallahassee Membership: July 11 - 12 in Cape Coral – Marina
Village September CCP: Sept. 12 (tentative) Convention: Nov. 13 – 15 at the SanDestin Hilton
To-do List
Review the Commission’s mission Have the mission approved by membership
Review the Commission’s bylaws annually Have the bylaws approved by membership
Draft annual objectives Involve Commission Board members Tie objectives to Commission’s and AFC’s
mission Complete Operational Plan (link on AFC site)
Publish all on web & send me a copy
To-do List: Spring Conference START PLANNING NOW!
What? - single, joint, or Region? Where? When?
Must be held by May 31, 2013 Who?
Emcee Presenters:
Best Practice nominees? Call for presentations? Paid speaker?
How? Registration Food Publications – programs, signs Hotels
Look at the Spring
Conference Guidelines
Conference date must be reported
to BOD by Jan./Feb. meeting!
To-do List: Convention
Required: Best Practice Award Winner Submit all required information to AFC (web)
Required: Annual business meeting Request time & room from AFC (web)
Table for membership drive or fund raiser Request from AFC (web)
Item for Silent Auction Donation to Burst the Balloon
To-do List: Commission of the Year Award All Commissions should apply Application is online Award covers October 1, 2012 –
September 30, 2013 Get information from current Chair Check the Commission web site
Application due no less than 2 weeks before Convention
Winner is announced at Convention
Commission of the Year AwardDocumentation Needed
Membership activity Commission activities
Professional development sessions Meetings
Exemplary Practice Award Criteria & procedure Winners Presentation at Convention
Goals & Objectives Bylaws
Commission of the Year AwardDocumentation Needed
Financial report Give Eileen enough time. Ask after last fund
raiser or expense. Do not ask right before Convention.
Newsletter – or email updatesAFC will confirm: Chair’s attendance at BOD meetings Written reports to BOD Commission web site or link on AFC server
Helpful Hints Use the Commission of the Year Award
application to: Develop your own to-do list Develop a timeline Document what you do as you do it
Seriously, start planning the Spring Conference now
Allow plenty of time for Exemplary Practice submissions and judging Contact Chapter Presidents for assistance getting
applicants Comply with AFC deadlines
Who to Contact Adrienne Bryant [email protected]
Membership & web site Marsha Kiner [email protected]
Convention & conference Tina Ingramm [email protected]
Meeting information & publication submissions
Eileen [email protected] Financials & awards (checks, plaques)
Michael Brawer [email protected] AFC or legislative concerns
Ask Me Anything!
Dr. Christina WillV.P. for Commissions
(904) [email protected]
“Connect” with me at www.myafchome.org
and visitwww.myafchome.org/commissions