chancellor’s advisory council meeting notes tuesday ... 2016, cac meeting notes ... from the uh...

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Chancellor’s Advisory Council Meeting Notes

Tuesday, January 31, 2017 2:30 p.m. – 4:30 p.m.

Tamarind Room, Ōhelo Building Facilitator: Interim Chancellor Louise Pagotto

Chancellor’s Advisory Council Members: Karen Boyer, Kelli Brandvold, Merrissa Brechtel, Sarah Bremser, Alissa Kashiwada for Lee Ann Demello, Christopher Edmonds, Dave Evans, Bob Franco, Shirl Fujihara, Brian Furuto, Carl Hefner, Carol Hoshiko, Susan Inouye, Brenda Ivelisse, Lisa Kanae, Justin Kashiwaeda, Susan Kazama, No‘eau Keopuhiwa, Sheila Kitamura, Mackenzie Manning for Charles Matsuda,Teri Mitchell, Karl Naito, Nawa`a Napoleon, Keolani Noa, Veronica Ogata, Patricia O’Hagan, Joe Overton, Louise Pagotto,Trude Pang, John Richards, Shannon Sakamoto, Ron Takahashi, Susan Weber, Joanne Whitaker, Jamie Nguyen,Tasi Yanger and Jeff Zuckernick. Members Absent: Patricia O’Hagan and Shannon Sakamoto Guest: Sunny Pai, Lori Sakaguchi, Paulette Williams and Amy Patz Yamashiro

AGENDA ITEM DISCUSSION ACTION/RECOMMENDATION Call to Order Approval of December 6, 2016, CAC meeting notes

Interim Chancellor Louise Pagotto called the meeting to order at 2:30 p.m. and introduced new members Sarah Bremser and Christopher Edmonds

The minutes were unanimously approved

New Business AGO Conversation Faculty Senate – Susan Inouye, Chair:

• There is widespread opposition to the Course Evaluation System (CES) proposal from the UH System. The faculty are not receiving answers to their questions. President Lassner will attend the next UH System Faculty Senate meeting on Feb. 24. Student Assessment of their Learning Gains (SALG) is a free course evaluation tool to gather learning focused feedback from students and it is being considered. A Faculty Senate Evaluation Committee representative will attend the meeting.

Staff Council – Alissa Kashiwada, Vice Chair: • The next Board meeting is on February 24. • The goal is to revise the bylaws by the end of the fiscal year. • The next General Staff meeting is February 14

Kalāualani – Keolani Noa, Chair: (Appendix A): Student Congress – Jamie Nguyen, Secretary: • In Student Congress, there are five executive team members, RIO club

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AGENDA ITEM DISCUSSION ACTION/RECOMMENDATION presidents and three new members at large to share the work.

• Student Congress has a tab on the Kapi‘o news website. • They just returned from a leadership conference in Maui. • Elections for new Student Congress officers will be held a week before spring

break. The annual Student Congress survey will focus on possible student fees for parking, athletics, health and wellness resources and to improve wi-fi on campus.

• The UH Campus Climate Survey on Sexual Harassment and Gender-Based Violence is taking place from Jan. 20 to Feb. 20. Faculty are being asked to promote the survey to their students.

Sustainability Plan – Bob Franco

(Appendix B) Last year, a UH Executive Policy on Sustainability System required each campus to develop a Sustainability Plan. This task was delegated to the CAC Budget and Planning Work Group. The Sustainability Plan builds off of the campus Vision Statement, “Kapi‘olani Community College is a model indigenous serving institution whose graduates strengthen the social, economic, and sustainable advancement of Hawai‘i and the world.” It also builds on President Lassner’s UH Sustainability Plan. The Plan integrates Hawai‘i Papa o ke Ao, STEM, ‘aina-and place-based learning, and Kapi‘olani CC’s Strategic Plan. The Plan consists of 5 Outcomes (long term), 5 Goals (3 year), and 45 Action Items (now). The Plan was presented to the FS sustainability committee last Friday. It will be sent to the Faculty Senate for approval. The other AGOs (Kalāualani, Student Congress and Staff Council) have also been involved. Dr. Franco asked the CAC members to send the Plan to their constituents and send feedback to him. At the next CAC meeting, he will ask for an official vote to endorse the Plan. There will be budget implications once the Plan is approved. Dr. Franco asked that the Plan be integrated into the programs’ Comprehensive Program Reviews (CPRs) and that departments will take responsibility for their part in implementing the Plan. The timeframe for plan is 2017-2020. Other campus-wide plans such as the Strategic Plan, Distance Education Plan, Assessment Plan and Technology Plan should also be incorporated in the programs’ CPR. A request was made to house all campus-wide Plans in one place on the website.

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AGENDA ITEM DISCUSSION ACTION/RECOMMENDATION The Faculty Senate Sustainability Committee has noted that there are currently about 35-40 sustainability-designated courses. The goal is 60 courses by 2021.

CAC Work Groups – Louise Pagotto

CAC Work Groups are starting from today. There are nine work groups. Each CAC member must participate on at least one work group. The conveners can add other members by function. At the AGO meeting, we talked about CAC work groups overlapping and redundancy in function. For instance, there is a Faculty Senate Budget Committee and a CAC Budget Work Group. The Faculty Senate Budget Committee looks at faculty budget concerns, which is constituents based, while the CAC Work Group focuses on institutional budget issues. Information from the CAC meetings needs to get back to the constituents. Work Groups can be disbanded when the work is complete. If there are concerns after the work groups have been operating, we will reconsider. They will be reviewed in the summer at the June CAC meeting.

Student Success Pathways – Veronica Ogata

• The Student Success Pathway (SSP) template is due on Feb. 28. Please send to your Dean and Dr. Ogata at the same time. No‘eau Keopuhiwa and Dr. Ogata are available to assist.

• Questions: How do department counselors participate? Department Chairs were asked to include the counselors’ voices in their SSP.

• The CAC Student Success Work Group will focus on 3 major issues: How does the SSP framework align with the CPR? The Chancellors are aligning the ARPDs with SSP. A draft of the revised EP5.202 was sent today. How do we integrate all the plans through the SSP?

• How do we communicate student success across campus? • The Values, which are part of our Mission Statement, will be incorporated into

the SSP to make it come alive. • Any requests for funding the SSP will go through the ARF process or requested

through your supervisor.

ARF Process – Brian Furuto

Our current budget process relies on ARPD data. However, the timeline for when the data was released changes every year. Instead we are using the SSP model. See flowchart (Appendix C). In the past ARF cycles, allocation requests needed to be justified by either a health and safety issue, a strategic plan or program review improvement. Health and safety will be addressed outside of this process. All the framing documents will align with the SSP. See timeline (Appendix D). The SSPs are due on February 28th. The allocation requests forms (ARFs) are due to the department chairs or unit heads or next administration on March 3. A week later it is due to the Dean or Vice Chancellor. Then, to the Vice Chancellors. One big difference to the process is communication

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AGENDA ITEM DISCUSSION ACTION/RECOMMENDATION and transparency. Discussion on why an ARF was submitted is required and will need to be tied to the SSP. The ARFs will be prioritized, vetted, and listed in order of priority, however, all the ARFs will be linked to the list and sent to AGOs. The AGOs will rank the ARFs by April 14th. The Town hall is optional and will be determined by the AGOs. The CAC Budget Work Group will meet several times to make their recommendations to the full CAC. Final recommendation from the CAC will be made to the Chancellor on June 30th. The 5-year budget for each department is due at the same time. Position requests can be made in the ARFs. This process is not about allocating new monies. It is a reallocation of funds and or positions. There may be areas that need to be cut. It is important to be very explicit as how the funding is going to improve any of your outcomes. If there is an immediate budgetary need, it needs to go to your immediate supervisory. The ARF form has been simplified. There is a new requirement. Those receiving funds will need to report back in a year to say how it improved their program.

Budget Questions - Brian Furuto

• The Culinary Institute of the Pacific is not yet finished. At this point, the building is in the process of being transitioned to us.

• University of Hawai‘i Budget request to the legislature was $29 million. Originally, the Governor allocated $9 million, than an additional $10 million. At the end of the session, the budget was not balanced and revisions were needed. The funding was taken back for now.

ACCJC Institutional Self Evaluation Report (ISER) update – Sunny Pai and Joanne Whitaker, ISER Co-Chairs and Amy Patz Yamashiro, Interim Taskstream Coordinator

(Appendix E and F) An Assessment Plan is being drafted by Sally Pestana and Tanya Renner. Assistance is needed to encourage faculty to upload their courses into Taskstream. In the fall, the writing teams for the ACCJC Institutional Self Evaluation Report (ISER) met with subject matter experts on campus to collect evidence that we were meeting the Standards. The teams discovered many areas where the college excels and also where there were gaps. The Co-Chairs of the ISER will be organizing the gaps and will be asking the campus to address them.

Interim Chancellor’s Update – Louise Pagotto

• Commencement is Friday, May 12th at 6:30pm at the Hawai‘i Convention Center. Please encourage your constituents to participate. Faculty will be asked to wear regalia or chef’s uniforms. Volunteers are provided a shuttle from the campus to the Convention Center.

• March 3 and 4 is Hawai‘i Student Success Institute (HSSI) at Leeward CC. It is a

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AGENDA ITEM DISCUSSION ACTION/RECOMMENDATION professional development day open to all faculty and staff. Encourage staff to attend. However, offices will need to be open for business.

• Points of Pride – there is a marketing campaign to promote Kapi‘olani Community College through internal communication and social media. Send your great work to Joanne Whitaker, Louise Yamamoto and Lisa Yamamoto.

Culinary Update – Ron Takahashi, Chair

• Culinary is opening a restaurant for one year at the Waikiki Parc Hotel and are in the process of hiring the personnel.

• Opening of the Culinary Institute of the Pacific: March 1st is the donor reception, March 2 is the alumni reception and March 3rd is the community reception.

• Grant funds from Kaiser were received for a lunch and health wagon. They will be serving lunch in Lot A on Mondays through Thursdays. On Friday, Saturday and Sunday, they will be going to community to promote healthy cooking and health screenings. Projected start date is summer 2017. It will expand our summer program to feed 20,000 children in the housing areas.

• ACF apprenticeship grant (to replace GoCook! Hawai‘i) will join with Health Sciences and Culinary. ACF apprenticeship training will take place on the weekends.

• The culinary team is traveling to the competition today.

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Appendix A

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Appendix B

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Appendix C

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Appendix D

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Appendix E

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Appendix F

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