CHANTLER SAIL CENTRE INDUCTION

Effective from September 2015

Chantler Simulation and Interactive Learning Centre

Author: Catherine Tann

Health SchoolsFirst Edition – September 2015Latest Update – September 2016

Welcome to the Chantler SaIL Centre!

• We hope you enjoy teaching in the Chantler Simulation and Interactive Learning Centre.

• We aim to provide a professional simulated clinical environment and we ask you to treat the Centre as you would any other clinical environment.

• This helps us all to demonstrate best practice, and encourages our students to learn good habits to support patient safety.

• Our induction is mandatory for all staff using the Centre: that includes centre-based staff, visiting teachers/lecturers, and all other staff supporting education here in whatever form.

• Please undertake the induction BEFORE you start teaching or supporting any sessions in the Centre.

Purpose of Induction

• The purpose of this induction is to help us to help each other, and ensure all activities undertaken at the Centre are done so safely, in a planned way and with the awareness and agreement of Centre staff.

• We are a busy centre and appreciate advance planning

• Part of standard Health and Safety and risk management.

• The induction consists of this presentation, followed by an on-site fire safety induction, which includes a walk-around to familiarise yourself with the layout of the centre and some of the facilities we have available.

• Complete two sign-offs: centre induction and the fire safety induction

About the Chantler SaIL Centre

The philosophy of the centre is to replicate the clinical environment as closely as practicable to encourage good clinical practice by students and promote patient safety. It is an Inter-Professional facility, shared, which offers unique educational and patient safety opportunities.

• 12 further clinical classrooms of varying size • A student Independent Learning Room• Meeting room • Hot-desking space for visiting staff

• A large ward (dividable) with up to eight beds / cot • A small two bedded ward • A classroom with bed facilities • Outpatient consulting room • Home environment

Key Staff Contact Details

Catherine Tann, Manager

Catherine.tann@kcl.ac.uk

Internal 6532 / External 020 7848 6352

Room G6

Paul Dudley, Senior Technician

Paul.dudley@kcl.ac.uk

Internal 6214 / External 020 7848 6214

Room B7

Ivo Hatfield, Operations Manager

Ivo.hatfield@kcl.ac.uk

Internal 6531 / External 020 7848 6351

Room G1

Courtney Woolgar

Centre Assistant

sailchantler@kcl.ac.uk

Internal 6537 / External 020 7848 6357

Front Desk / B7

James Gaydon, Clinical Skills and

Simulation Technician

James.gaydon@kcl.ac.uk

Internal 6355 / External 020 7848 6355

Room B7

Kathy Nguyen, Clinical Skills and Simulation

Technician

kathy.nguyen@kcl.ac.uk

Internal 6355 / External 020 7848 6355

Room B7

David Easton, Clinical Skills and Simulation

Technician

david.easton@kcl.ac.uk

Internal 6355 / External 020 7848 6355

Room B7

Apprentice Technician

Step Ahead (Apprentice Training Agency)3-4 month placements via King’s College Hospital

Dept. of Medical Engineering and Physics

Amy Dines

Centre Assistant

sailchantler@kcl.ac.uk

Internal 6537 / External 020 7848 6357

Front Desk / B7

Good Clinical Practice Policy – Staff & Students

• Adopt clinical dress or appropriate standard of dress

• Correct disposal of sharps, glass and clinical waste.

• No eating or drinking in the clinical rooms – includes staff.

• Always use the hand sterilisers at the entrance / exit to the Simulated

Ward Area.

• Always wear the correct personal protective equipment for the activity

undertaken (includes appropriate footwear).

• Clean up spills.

• Be alert to any potential hazards or Health and Safety issues, either

managing within the clinical context or reporting to Centre

Management.

• Report incidents, accidents and near misses on the Airsweb system

and also report to Centre staff.

First Aid and Medical Emergencies

• Our qualified first aiders are Paul Dudley and David Easton

– Internal 6355 / External 020 7848 6355

– or contact reception

• Qualified clinicians may also administer first aid

• A first aid box is on Reception

• Log it: - the “accident book” is the university’s AIRSweb system.

• Should you require A&E dial 999 as normal.

• A defibrillator for emergency use is available at

– Hodgkin Building Security desk – extension 6666

– Chantler SaIL Centre Reception desk

The defibrillator at the front desk is for medical emergency use and

not for use in training sessions under any circumstances

Accident and Incident Reporting

• All accidents, incidents and near misses MUST be reported.

• The tool the college uses is Airsweb.

• This is an on-line tool which anybody with a King’s normal logon can

use, including students.

• https://kcl.airsweb.net/

• You do not need special access and it is fairly straightforward.

• We are set up as a department called “Chantler Skills” under the GKT

School of Medical Education. Please select these options.

• Ideally complete the form yourself.

• Reported incidents are investigated by Catherine Tann, Will Lupton

(Nursing/Midwifery), TO BE DECIDED (Medicine) and H&S team

representatives.

• The above people have a special logon to do this.

Emergency Procedures – Key Points 1

ALWAYS evacuate the building on hearing the alarm (other than the

weekly test: 9:00-9:15 am on Tuesdays, max 30 seconds)

Stop the class and ask your students to follow you out

All teaching staff who are in charge of a class are responsible for

ensuring that students in their class evacuate

Evacuation routes are signed

Assembly point is the Colonnade (to left of main exit)

Familiarise yourself with the location of fire alarm call points, fire

extinguishers and emergency exits – do this at the Centre

Emergency number for building: Internal 6666 / External 020 7848 6666

Emergency Procedures – Key Points 2

If you notice a fire ALWAYS raise

the alarm first

Do not use the lift

Keep emergency exits clear – see

picture of the ward exit

Ensure all corridors and refuge

points are kept clear of obstacles at all

times and are not used for storage

Do not store/put equipment in front

of fire extinguishers

Do not use fire extinguishers to prop

open doors

Welfare and Staff Facilities

• Staff kitchens are situated on the ground and second floors

• Catering is available in Henriette Raphael and New Hunts House

• Please eat your lunch in the reception area ONLY, as we do not allow

food and drink in the clinical rooms or the ward area at any time.

• If catering is required, this is ordered from kingsfood@kcl.ac.uk by the

session lead.

• Having catering delivered to classrooms is by prior arrangement with

CSC Management only and a room is set aside / agreed.

• Limited hot-desking is available in room G1.

• WCs are available on all floors

Hours of Opening, Out of Hours and Lone Working

• Centre opening times are currently 8am to 6pm and the centre is

staffed during this time.

• Classes generally run from 9am to 5pm, with the remaining time used

for set up and take down.

• Outside of these hours, the main door is locked. Exit is by calling

security on 020 7848 6666 (except in an emergency).

• This is to ensure no unauthorised access. Please do not allow others to

follow you in when the door is locked.

• Sessions may run outside core times with prior arrangement with the

centre staff.

• For late classes, we inform Security of the details.

• The hot-desking area is not available outside core hours.

Lone Working

• Lone working counts as a single member of staff in the centre,

including being with a group of students.

• Staff may undertake lone work in the centre outside core hours

provided:-

1. you have assessed the risk of the activities to be undertaken,

2. you have supplied the risk assessment to Centre staff

• If you are just working late at your desk in the centre, alone, it’s

advisable to inform Hodgkin Security on ext. 6666 so they know you

are there.

Local Procedures: Booking and Planning

• Standard curriculum timetabled sessions are booked in before the start of the academic year

• You are welcome, and encouraged, to discuss your teaching requirements with the technicians to maximise the ways we can support you

• Please do this well in advance of your session – at least two weeks

• If you are planning a new session, that we have not supported before, allow six weeks notice – in case new equipment is required.

Booking and Planning ->

Activity How Lead Time Required

Book a room Web data collection, web form, or by contacting Ivo Hatfield

As long as possible

Prepare a filter risk assessment, and if necessary a full risk assessment, for the session you wish to lead

Use the King’s templates. “Competent person”.Needed for each skill-type session. Once done, if it is a repeat edition you just need to review it for any changes you wish to make

At least 6 weeks before.If new or “high risk” equipment is expected, this allows for review / purchase.

Plan your equipment and other requirements

Use the equipment form on the P: drive andsend to the designated technician for your session or to the FDA (who will issue reminder but don’t wait for it)

New courses / higher risk – at least 6 weeks.Repeat courses – at least 2 weeks.

Readiness checklist reviewed with technician

Tick box sheet – equipment, layout, risk assessment, training completed, support needed, lone working, children / patient educators involved, etc. How to tidy / resetroom, post session feedback section.

1-2 days before at the latest

Arrive in good time to check all is as expected

Only items previously requested, that we have omitted to put out, may be supplied at that point, plus any missing, standard room supplies.

30 minutes before the start

Remind students of the key centre rules including evacuation, no eating etc.

Powerpoint provided by the Centre – one slide Start of session

Allow time at the end of the session to tidy up.

Time required is your judgement. With the students, count back equipment, reset the room to the layout agreed, if required. Clear away all litter etc. Report anything missing to FDA.

Last few minutes of session

Mutual feedback What went well, not well. Report broken equipment or issues found in the room to FDA. Any complaints must be specific and made to Centre Manager in writing.

Same day recommended.

Other Local Procedures

• Mannequin booking calendar –request via Front Desk

• Cancellations – please inform the Front Desk asap.

• Standard of dress – a level of expectation is there for safe working

and encouraging good clinical practice. We need your support to re-inforce the information to students. Clinical dress / special footwear etc. is mandated for specific sessions by the teaching staff.

• Risk assessments – please engage your faculty experts to help.

• Young people and children – we must have received a signed risk

assessment in advance to accept young visitors and work experience students, according to King’s existing procedures.

• Equipment loan process - signed in and out at the front desk. If

you borrow any please respect it and pack it properly for transport.

• New equipment – assessment with user group, filter risk assessment

and business case for major items (over £2k individual or bulk)

If you have a problem ….

• Please let the Front Desk or one of the Centre operations staff

know if anything needs addressing, particularly in the clinical

rooms -

• Consumables needing replacing, equipment failures, damage

to equipment, bins needing emptying etc.

• KCL staff who work in the Centre are encouraged to contact

relevant department directly

IT support desk – ext. 8888

Ask (Estates) – ext. 3456 (for facility / office issues)

Fire Safety Induction

• Please arrange to do this on site with a member of the Chantler SaIL

Staff. We will complete a physical tour of the Centre with you.

• To make a booking, contact Ivo Hatfield or the Front Desk.

• The induction consists of the Local Fire Emergency Plan and a

checklist.

• When complete, please sign the checklist and return it to Ivo Hatfield.

• REMEMBER TO COMPETE YOUR ONLINE FIRE SAFETY

COMPLIANCE E-LEARNING = KING’S COLLEGE

MANDATORY TRAINING.

• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx

Useful Links

Chantler SaIL Centre website http://www.kcl.ac.uk/health/study/facilities/chantler/index.aspx

Incident reporting system https://kcl.airsweb.net/

Risk assessment forms and guidance https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx

Filter assessment: https://internal.kcl.ac.uk/about/ps/safety/sm/forms/f071w.doc

Detailed risk assessment: https://internal.kcl.ac.uk/about/ps/safety/sm/forms/f072w.doc

If you modify the form please amend the footer as it won’t be the version from the H&S office

College safety process for children and young people at work https://internal.kcl.ac.uk/about/ps/safety/general/pyp.aspx

Guidance, procedures and forms https://internal.kcl.ac.uk/about/ps/safety/sm/procedures/spr028.pdf *

The Chantler SaIL Centre has a current, valid certificate as an approved work experience placement provider.

* The appendices are particularly useful. If your current risk assessment does not take into account thecharacteristics of children and young people and activities which present significant risks to their health andsafety, then a written risk assessment will have to be completed. This risk assessment must be completed, datedand signed off before the child or young person is allowed to carry out any work at the College. The person incharge of the activity such as the host, supervisor or course organiser needs to complete this risk assessment.Advice can be sought from the School Safety Advisor/Manager or HSEPO if required.

Induction Completion

• Please sign the sheet / page to say you have received the induction.

I have received the Chantler SaIL Centre staff induction (this).

I agree to complete the on-site fire safety briefing.

I will follow the procedures of the Chantler SaIL Centre and will make

sure my students do too.

Thank you!

Induction sign-up (remote induction:- print and scan to sailchantler):

Print Name E-mail Phone Org / Dept. Signature Date

END

PRESENTATION PREPARED BY CATHERINE TANN