The SECRET of The SECRET of CHAOS to CALMCHAOS to CALM& GUILT FREE Time & GUILT FREE Time OffOff

By Michelle PanzlaffBy Michelle Panzlaff

Who? Who? A Passionate Former Customer Service GuruA Passionate Former Customer Service Guru

What? What? I help those who desire and are committed to changeI help those who desire and are committed to change

Why?Why?Because the worlds a crazy place and always will beBecause the worlds a crazy place and always will be

The ParadoxThe Paradox The Process The Process

Testify, Identify, Get Real, Engage, Testify, Identify, Get Real, Engage, RepeatRepeat

Rules for SuccessRules for Success

Crisis = Calm by DemandCrisis = Calm by Demand Crisis forces us into the ‘zone’ where our focus is ‘do or die’.Crisis forces us into the ‘zone’ where our focus is ‘do or die’.

The trick to getting in ‘focus’ when not in crisis... The trick to getting in ‘focus’ when not in crisis... Being ‘appropriately engaged’ with everything on our list. Being ‘appropriately engaged’ with everything on our list.

This doesn’t mean ‘acting on it’.This doesn’t mean ‘acting on it’.

‘‘Mind Like Water’ means reacting appropriately at each event.Mind Like Water’ means reacting appropriately at each event.

It will feel counterintuitive, but do it It will feel counterintuitive, but do it anyway.anyway.

Practice makes purrrfect.Practice makes purrrfect.

The ParadoxThe Paradox

TTestifyestify

IIdentifydentify

GGet Realet Real

EEngagengage

RRepeatepeat

The PROCESSThe PROCESS

What are your roles and What are your roles and responsibilities?responsibilities?

What brings you here today?What brings you here today?

Why does it matter to you?Why does it matter to you?

TestifyTestify

IdentifyIdentifyIdentify works and what does not.Identify works and what does not.Consider your obstacles and your personal Consider your obstacles and your personal style.style.Track your time.Track your time.

Assessing the starting pointAssessing the starting point

What works best to keep you What works best to keep you organized?organized?

Why does it work?Why does it work?

What have you tried that didn’t What have you tried that didn’t work?work?

Why didn’t it work?Why didn’t it work?

How long it ‘feels’ that it will take How long it ‘feels’ that it will take is relative to your passion for it.is relative to your passion for it.

How much time do How much time do you really spend?you really spend?

You can learn to be more objective when you actually measure how long it really takes.

The hardest part of the work is defining the The hardest part of the work is defining the work. ‘work. ‘Get Real’ about what you really need Get Real’ about what you really need to do, then plan things out, and be sure to to do, then plan things out, and be sure to

schedule the work.schedule the work.

Make lists & break big projects downMake lists & break big projects down Get the rocks down firstGet the rocks down first Leave lots of whitespaceLeave lots of whitespace Be flexibleBe flexible

Get RealGet Real

Value vs. Deadline Value vs. Deadline The Time Matrix * First: By VALUE The Time Matrix * First: By VALUE **

What about the other stuff?What about the other stuff? At least get it ‘off your brain’…At least get it ‘off your brain’…

Part of staying organized is Part of staying organized is planning on planning on multiple levelsmultiple levels..

From 50,000 feet From 50,000 feet all the way to the Runwayall the way to the Runway

Consider:Consider: Life Goals & Higher ValuesLife Goals & Higher Values 3-5 Year Vision & 1-2 Year 3-5 Year Vision & 1-2 Year GoalsGoals Roles & ResponsibilitiesRoles & Responsibilities Keeping ‘Projects’ in sightKeeping ‘Projects’ in sight Current Daily ActionsCurrent Daily Actions

My favorite high tech My favorite high tech option for list option for list

managementmanagement Evernote organizes by category and tags in any Evernote organizes by category and tags in any way shape or form you like, free and compatible way shape or form you like, free and compatible on PC, MAC, and Smartphone's. on PC, MAC, and Smartphone's.

Check it out on YouTube…Check it out on YouTube…

Don’t Panic!Don’t Panic! The average executive has over 400 hours of readingThe average executive has over 400 hours of reading Prioritize & don’t give value to a waste of time Prioritize & don’t give value to a waste of time Get comfortable with letting go and saying noGet comfortable with letting go and saying no Flexibility trumps perfectionFlexibility trumps perfection

No Magical AnswersNo Magical Answers

You can’t manage You can’t manage 10 minutes 10 minutes and get 30and get 30

Time is not the issue as ittakes no time to have a great idea & get inspired.

What you need is room to get creative…

Whitespace = Whitespace = CreativityCreativity

Having a clear space to Having a clear space to work in means lots of work in means lots of room to be creative.room to be creative.

You can’t make a mess, when you’re already in a mess.

Get the Stones Get the Stones DownDown

It’s always going to be different for everyone and at It’s always going to be different for everyone and at different times for different things. Let your planning different times for different things. Let your planning flow naturally.flow naturally.

The Creative The Creative Process…Process…

Engage your plan by taking action.Engage your plan by taking action.

Shop & run errands as needed.Shop & run errands as needed.

Sort, purge, install and enclose.Sort, purge, install and enclose.

EngageEngage

Get Inspired!

‘‘Movable’ appointments & color coding Movable’ appointments & color coding helps. helps.

Remember it’s about getting it out of your Remember it’s about getting it out of your head, it’s not about what software or toys head, it’s not about what software or toys you employ.you employ.

Be FlexibleBe Flexible

For Paper Planners try For Paper Planners try using a pencil & sticky using a pencil & sticky notes.notes.

Know the Flow & Review Know the Flow & Review weeklyweekly

The ‘one way’ road out in ‘IN’The ‘one way’ road out in ‘IN’

Repeat and refine as you go.Repeat and refine as you go.

Monitor your progress & habits.Monitor your progress & habits.

Take time Take time

to celebrate to celebrate

Your Success!Your Success!

RepeatRepeat

Rules for success…Rules for success… Don’t keep anything in your headDon’t keep anything in your head Set up clear ‘Capture Tools’ & define Set up clear ‘Capture Tools’ & define parametersparameters Keep the INBOX near emptyKeep the INBOX near empty Process the inbox quickly (‘ONE Minute Rule’)Process the inbox quickly (‘ONE Minute Rule’) Make good notes and define your work clearlyMake good notes and define your work clearly If it’s worth keeping, it’s worth finding it a If it’s worth keeping, it’s worth finding it a homehome Don’t ‘accumulate & avoid’, it will come back Don’t ‘accumulate & avoid’, it will come back to youto you

When you are on top of your When you are on top of your priorities it’s easier to enjoy time priorities it’s easier to enjoy time for yourself and not feel guilty for yourself and not feel guilty about it.about it.

Relax by getting Relax by getting everything out everything out

of Your head!of Your head!

Guilt FreeGuilt Free

Take the ChallengeTake the Challenge Time Yourself for a weekTime Yourself for a week Organize for 15 minutes a dayOrganize for 15 minutes a day Put everything where it belongsPut everything where it belongs Identify 2 challenges & brainstorm Identify 2 challenges & brainstorm solutionssolutions

“ “ Your mind is for having Your mind is for having ideas, not holding them.”ideas, not holding them.”

David AllenDavid Allen