Printing SAPScript Forms

Dec-2008 Printing SAPScript Forms |

Objective

• The participants will be able to :– Identify What ? Where ? When ? How ? should be

printed with a SAPScript form.– Describe Output Type– Differentiate Screen Vs. Printer– Analyze Print Preview– Perform Collective Printing– Employ Repeating Output

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Printing SAP Script Forms What? Where? When? How?

• Where should it be printed?• How many copied should be printed?• When should it be printed?• What medium should it be “printed” on?

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Printing SAP Script Forms What? Where? When? How? (Contd.)

• At what level should the information be stored?

• What types of status should be captured?

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Printing SAP Script Forms - Output Type

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Create Sales order (VA01) ->Extras -> Output -> Header -> Edit

Output Type defines “when” and to “where” to print the form.

“When” - Communication method

“Where” - Further data

“How” - Medium

Printing SAP Script Forms : Output Type - “When”

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Click on “Further data” button

Dispatch time Send with periodically scheduled job

The message is processed through report program RSNAST00. This report program can be scheduled periodically or started manually.

Send with job, with additional time specification Same as 1, but tte message contains an

earliest processing date and a requested processing time. The message is ignored by report program RSNAST00 before the requested date.

Printing SAP Script Forms : Output Type - “When” (Contd.)

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Click on “Further data” button

Dispatch time Send with application own transaction

The message is selected and processed by application specific programs. Processing can take place online or in the background.

Send Immediately (When saving the application) The message is processed when the

application document is saved. No further processing of the message is necessary.

Printing SAP Script Forms : Output Type - “Where”

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Click on “Communication method” button

Printer name - Physical output device name

Number of messages - Number of copies to be printed

Printing SAP Script Forms

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Output medium: 1 Printout

2 Fax

3 Teletex

4 Telex

6 EDI

7 SAP Office

8 Special function

9 Workflow events

A Distribution (ALE)

T Workflow: Task

Printing SAP Script Forms (Contd.)

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Processing status: 0 Not processed

1 Successfully processed

2 Incorrectly processed

3 Not active

Printing SAP Script Forms - Screen Vs. Printer

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Sales document ->Issue Output To -> Print Preview Works with all timing as long as

there exists an output type

Ignores the output device specification

Best for debugging

Sales document ->Issue Output To -> Print Works only if Dispatch time = 3

(Send with application own transaction)

Printing SAP Script Forms - Print Preview

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Printing SAP Script Forms - Collective Printing (Send time = 1)

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Execute Program RSNAST00 using Transaction SE38. Transaction OVNN.

Can define and use variants.

Only the output types with Dispatch time = 1 will be detected

Only the output type with status = 0 will be detected unless Send Again field is checked

Object key = Document number

Printing SAP Script Forms - Repeating Output

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Enter the document in change mode.

Select an output type that has already been successfully processed (Status = 1).

Click on “Repeat output” button.

Select the new entry. (Status = 0) and change any data if necessary

Trigger printing as before.

Demonstration

• Printing SAPScript forms.

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Practice

• Printing SAPScript forms.

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Summary

• The different medium for printing SAPScript forms are printout, fax, EDI , Workflow , etc.

• The Output type defines when, where, and how to print the form. The output types are proposed for SAP documents via configuration and can be over-ridden.

• SAP forms are frequently designed to be triggered by “event”.

• Output will be generated and issued to the specified printer when triggered by their respective events.

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Questions

• What are the different output mediums for SAPScript forms ?

• What are the different triggering events for SAPScript forms ?

• How can SAPScript forms be displayed on screen before printing ?

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