chapter 10: project completion - doa homech10) full slides.pdfproject completion documents...
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CHAPTER 10: PROJECT COMPLETIONDEHCR – BUREAU OF COMMUNITY DEVELOPMENT
PROJECT COMPLETION OVERVIEWGeneral Requirements & Responsibilities
Paperwork
Submission, refer to your Grant Agreement’s Timetable(generally scheduled as 60 days after Construction Period ends)
Resources
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ADMINISTRATIVE WORKFLOW• Submit Final CDBG Payment Request*• Submit signed Project Completion documents
Project Completion Submission(UGLG)
•Review of Project Completion documents•Review Project File•Reply to UGLG
Project Completion Review(DEHCR)
• If approved, DEHCR processes Final Payment•UGLG receives Final CDBG Payment•UGLG updates & sends Final CCR**, DJ**, and bank statement(s) to DEHCR
Final CDBG Payment & FollowUp Financial Documents
•DEHCR sends signed Certificate of Project Completion & completion letter to UGLGProject Completion Certification
& Completion Letter
•UGLG retains records until given approval from DEHCR to discard recordsRecords Retention
* Documents reflect project financials prior to receiving the Final CDBG Payment Request.** Documents reflect project financials AFTER receiving the Final CDBG Payment Request.
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PROJECT COMPLETION DOCUMENTSCompletion Report CertificationFinancial Certificate of CompletionFinal Summary Narrative
Environmental Review SummaryFair Housing Actions Summary
List published/posted/mailed documents,dates, etc.Affidavit(s) of Publication, if applicable
2nd Citizen Participation Public HearingCitizen Participation Public Hearing #2NoticeAffidavit of Publication, andMeeting Minutes/ Sign In Sheet
Final Labor Standards Compliance Report(s)Accessibility Self Evaluation Checklist, if applicableLobbying Certification Form(s) for Contracts,Grants, Loans, & Agreements, if applicableSingle Audit StatementRefund Check to DEHCR, if applicable
ProjectCompletionDocuments
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PROJECT COMPLETION DOCUMENTS
FinalReports
• Final Semi Annual & Annual Reports:– Semi Annual Labor Standards Report– Semi Annual MBE WBE Report– Annual Section 3 Report
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PROJECT COMPLETION DOCUMENTS
FinalPaymentRequest
• Final Payment Request documents:– Updated Cash Control Register (CCR)*– Updated CDBG Disbursements Journal(DJ)*
– Updated Matching Funds Journal (MFJ)*– Invoices, Checks, & Bank Statements*
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PROJECT COMPLETION CHAPTER ATTACHMENTS:
Project Completion Report Certification
Financial Certificate of Completion
Final Summary Narrative
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PROJECT COMPLETIONREPORT CERTIFICATION
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Identify theProject
Indicate whichSupportingDocuments
are also Included
Sign & Date
Will becompletedby DEHCR
PROJECT COMPLETIONREPORT CERTIFICATION
(CONTINUED)
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FINANCIAL CERTIFICATEOF COMPLETION
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FINANCIALCERTIFICATE OFCOMPLETION
Identify the Project
Final Project Financialsshould back up the
Final Journals/Ledgers&
All CDBG PaymentRequests
Sign & Date
Will be completed uponapproval/certification
by DEHCR312
FINAL SUMMARYNARRATIVE
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FINAL SUMMARYNARRATIVE(CONTINUED)
Identify the Project
TimelineActions
ReportProgress
TimelineActions Report
Progress314
EnvironmentalReport StatusSummary
Fair Housing ActionsCompletedSummary
2nd CitizenParticipation PublicHearing StatusSummary
FINAL SUMMARYNARRATIVE(CONTINUED)
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CONTACTSDivision of Energy, Housing and Community Resources (DEHCR)
Bureau of Community Development:Email:
Website:
http://doa.wi.gov/Divisions/Housing/Bureau of Community Development
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CONSOLIDATED PLANOnline Recording:http://www.doa.state.wi.us/Divisions/Housing/Consolidated Plan
Submit Inquiries via Email:
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THANK YOU FOR YOUR ATTENDANCE.
• ATTENDEES ARE REQUESTED TO COMPLETE THE EVALUATION(S).
• STAFF WILL BE AVAILABLE FOR FOLLOW UP QUESTIONS.
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