Chapter 4: Facility Chapter 4: Facility PlanningPlanning

ContentsContents

IntroductionIntroduction Planning for Existing FacilitiesPlanning for Existing Facilities Planning for Future FacilitiesPlanning for Future Facilities SummarySummary

IntroductionIntroduction

Planning is a fundamental skill Planning is a fundamental skill required by all managersrequired by all managers

Planning involves a significant Planning involves a significant amount of time and effortamount of time and effort

Planning forms a base for short-term Planning forms a base for short-term needs and long-term visionneeds and long-term vision

Fundamentals of PlanningFundamentals of Planning

Planning – a process of determining Planning – a process of determining the appropriate allocation of precious the appropriate allocation of precious resources to ensure facility success.resources to ensure facility success.

ThroughThrough

A group of people (a gang in a room – AGIR)

Authoritarian technique (one man on a mountain – OMOM)

AGIR (A gang in a room)AGIR (A gang in a room)

Facility users (students, athletes, Facility users (students, athletes, faculty)faculty)

Community membersCommunity members Lawyers, architects, engineersLawyers, architects, engineers Who would you include for a Who would you include for a

professional stadium and then a high professional stadium and then a high school gym?school gym?

OMOM (One man on a OMOM (One man on a mountain)mountain)

One person decides everythingOne person decides everything What are the strengths and What are the strengths and

weaknesses of this method?weaknesses of this method?

Types of Facility PlanningTypes of Facility Planning

Planning for existing facilitiesPlanning for existing facilities What events and whenWhat events and when

Planning for future facilitiesPlanning for future facilities If and when to buildIf and when to build

Planning for Existing Planning for Existing FacilitiesFacilities

A Manager may be involved in the A Manager may be involved in the facility planning process from the facility planning process from the beginning phase to the occupancy beginning phase to the occupancy permit.permit.

Manager’s JobsManager’s Jobs

Coordinate Coordinate maintenancemaintenance

Monitor concession Monitor concession purchases and salespurchases and sales

Deal with various Deal with various issues relating to the issues relating to the facility and its facility and its ancillary areasancillary areas

Fiscal planningFiscal planning

Concession area

Parking area

Main ResponsibilitiesMain Responsibilities

Money, personnel, and schedulingMoney, personnel, and scheduling Space managementSpace management

Money, Personnel, and Money, Personnel, and SchedulingScheduling

Money (construction, business)Money (construction, business) Personnel (operational hours, events, Personnel (operational hours, events,

where, what skills)where, what skills) Scheduling (games, events, number Scheduling (games, events, number

of participants.of participants. Documentation.Documentation.

Space ManagementSpace Management

Growth needs (proper allocation of Growth needs (proper allocation of time and space for bookings)time and space for bookings)

Move management (to free up space)Move management (to free up space) Swing space (any space available Swing space (any space available

during renovations, alterations, or during renovations, alterations, or realignment)realignment)

Growth space Growth space

Maximizing revenue

Planning for Future FacilitiesPlanning for Future Facilities

Where, what, how to buildWhere, what, how to build To meet greatest current needsTo meet greatest current needs To anticipate future needsTo anticipate future needs To cause the least amount of To cause the least amount of

financial harm or inconveniencefinancial harm or inconvenience

Planning ProcessPlanning Process

The first step is to analyze existing internal The first step is to analyze existing internal and external constituentsand external constituents

Steps: Steps: Conduct a feasibility studyConduct a feasibility study Develop a potential budgetDevelop a potential budget Organize various planning committeesOrganize various planning committees Set realistic goals and objectivesSet realistic goals and objectives Study political and financial marketplaceStudy political and financial marketplace Bring in the right people before the project startsBring in the right people before the project starts

Community SupportCommunity Support

Public funds require community Public funds require community involvement to convince the involvement to convince the public & opponents about the need public & opponents about the need of the facility.of the facility.

Facility planners need to respect Facility planners need to respect opponents who raise valid concerns.opponents who raise valid concerns.

Creating a Planning Creating a Planning CommitteeCommittee

A typical committee for a college A typical committee for a college recreation center might include:recreation center might include: AdministrationAdministration Athletic departmentAthletic department FacultyFaculty Recreation staffRecreation staff StudentsStudents Off-campus constituentsOff-campus constituents

Needs AssessmentNeeds Assessment

Internal demand (future facility Internal demand (future facility users, industry-driven needs)users, industry-driven needs)

Market assessment needs (facility Market assessment needs (facility standards, survey results, local standards, survey results, local competition)competition)

Demographics (age, nationality, Demographics (age, nationality, gender, religion, race)gender, religion, race)

Types of FacilitiesTypes of Facilities

StadiumsStadiums ArenasArenas GymsGyms Community Sport CentersCommunity Sport Centers SportsplexesSportsplexes DomesDomes Other facilities: Golf courses, water Other facilities: Golf courses, water

parks…parks…

Feasibility StudiesFeasibility Studies

Two phasesTwo phases Preliminary phase: preliminary Preliminary phase: preliminary

Study Size and ComprehensivenessStudy Size and Comprehensiveness Cost and Time RequiredCost and Time Required

Expanded PhaseExpanded Phase Economic ImpactEconomic Impact

Site PlanningSite Planning

Site selection and designSite selection and design Analysis of legal and government Analysis of legal and government

concernsconcerns

Others PlansOthers Plans

Developing and Selling the Future Developing and Selling the Future PlanPlan

Developing a Business Plan for a Developing a Business Plan for a Facility Facility

Financing the FacilityFinancing the Facility

To determine whether to purchase, To determine whether to purchase, build, or lease.build, or lease.

Analysis of the cost of capital, lease Analysis of the cost of capital, lease terms, purchase price, the cost and terms, purchase price, the cost and political issues associated with political issues associated with borrowing money/leasing.borrowing money/leasing.

SummarySummary

The Planning process entails….The Planning process entails…. examining what type of facility will examining what type of facility will

meet a given need/objective and meet a given need/objective and working out the justification for working out the justification for building or leasing.building or leasing.

determining what facility to build or determining what facility to build or lease and to justify the need for the lease and to justify the need for the facilityfacility