chapter 4 finance.docx

8/18/2019 Chapter 4 Finance.docx

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CHAPTER 4

FINANCES

1. Non-Public Funds

Maintenance of Students Fund Accounts

(a) The amount of students fund realized from students may be accounted for ina separate cash book which will be closed down at the end of every month and gotreconciled with the Bank Statement.

(b) Books! Sports "oods! Stationery and other articles (#$pendable or %on#$pendable) purchased out of students fund be accounted for in separate ledgers.

&. Expenditure out of Students Fund

The 'eads of #ducational nstitutions are empowered toincur e$penditure outof students fund on the following items upto the limit shown below at one occasionand per annum

SNo!"escription of Ite#s

Sports!

1. %ewspapers and *eriodicals.

&. #ducational #$cursions.

+. #$aminations.,. 'ot and -old eather

/. *rize for Students.

0. Science #uipments and

-hemicals.

2. 3ibrary Books.

4. Scoutin "irls "uides.

5. *rogress 6eports.

17. 8udio9isual 8ids.

11. :rawing #uipments.

1&. Students ;unctions

1+ "ardening.

1, 8ny other e$penditure whichpromotes the welfare ofstudents < institution < staff


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+. Pro$ibited Expenditure

#$penditure for purposes which can be made out of public fund. %o paymentwill be made out of the student fund e$cept for making timely payment of #lectricity!Sui "as! Telephone and ater Bills. =n receipt of payment of these bills from the

->8 concerned! the amounts will immediately be refunded to the student fund.,. Maintenance of %uiildin& Fund Account

The amount of building fund and student fund realized fromstudents may be accounted for in a separate cash book. #$pendituremade on the minor repair and maintenance of schools (collegesbuildings should also be e$hibited in the cash books.

/. Expenditure out of %uildin& Fund

(a) The 'eads of #ducational nstitutions are empowered to incur

e$penditure out of building fund on the following items during a financial year

Per

'eadmasters of *rimary < >iddle 6s./7777

'eadmasters of Secondary Schools 6s.2/!77

*rincipals of ntermediate -olleges 6s.4/!77

*rincipals of :egree -olleges 6s.

0. "escription of Ite#s

(a). >aintenance of School


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for approval by the :irector. Similarly the funds including tuition fee for orphanstudents may be waive off under the e$isting "overnment policy. (it is applicable onlyto the "ovt servants who dies in service).

4. Audit of Account

)ocal Audit *f Public Fund Accounts

8udit of public fund accounts will be carried out by the respective local 8udit=fficers of >ilitary 8ccounts :epartment at the station according to their scheduledprogramme. The 'eads will produce all auditable documents duly completed in allrespects to the audit party. %onproduction of auditable documents to the auditors isa serious irregularity which should be avoided.

5. )ocal Test Audit of Public Fund Accounts

*ublic ;und 8ccounts will also be test audited by the Test 8udit *arties

according to their scheduled programme. 3ist of auditable documents together withthe documents should be produced to the test audit parties. %onproduction of auditable documents to the test audit party is a.serious irregularity. This should beavoided.

17. Settle#ent of )ocal Audit *b+ections

'eads of nstitutions are duty bounded to getthe local audit ob@ectionssettled. They will take prompt action as soon as local audit ob@ections are received intheir institutions. -ases of financial irregularities be however reported to the "S=1:irectorate for necessary action. Auarterly *rogress 6eports for the settlement of 8udit =b@ections be submitted through respective 6egional =ffices.

11. Settle#ent of Test Audit *b+ections

=ne copy of the local test audit report (3T86) is sent by the test auditauthorities direct to the schools


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8ccountants or 8ccount -lerks as members. They will carry out 177C audit of accounts and will observe particularly the following points

a. ;eesoney) is deposited into the "overnmentTreasury on the same day or ne$t day! but not later than that.

g. Students ;und


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bulk uantity). The sale proceeds of articles are credited to thestudent fund.

(5) -ondemned articles are charged off by means of certificateissue (-9).

(17) ;or the purchase of articles of more than 6s.&/777


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1/. Annual Audit of Re&ional, *fficesSc$ools Colle&es

n accordance with the instructions contained in 6ules ,0+ to ,0/ ?8rmy6egulation 9olume (6ules)! the public fund accounts of all 6egional =ffices! will bechecked uarterly by the 8udit Board of officers under arrangement of -orps 'As.

-opies of the Board proceedings will be submitted to the :irectorate of ;"#(-anttoney a court of nuiry should be heldimmediately! irrespective of the fact as to whether or not the amount involved is6s. /77


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remarks column of pay bill! it should be specifically mentionedthat the amount recovered is due to loss of store of public money.The amount should be recovered at the rate of


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financial year. Stock taking of furniture will be carried out before+1st >ay every year and that of other articles before +7th Eune.:iscrepancies! if any! will be got regularized under orders of thecompetent financial authority.

b. Schools


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B.;. from page %o 1 1

& Stock taking

1

8nne$ure L*

(*8;M&750)

&2. RECEIPT, ISS0E AN" E7PENSE *0CHER (a)

To be completed by the 6eceiving


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=fficer!

6eceipt 9oucher %o., dated /224

Fnit -antt *ublic School

Station 6awalpindi

The articles enumerated below have been (a) ssued to (b)

6eceived by

>anufactured by

*art

n (a) ;ull -ompliance with (c)

The articles enumerated below have been e$pended under the authority of (c)

3edger etc."roupSection

*age

3.


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13/45

P0RCHASES

&5. P0RCHASE PR*CE"0RE

a. 6euisition *erforma by the concerned person


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articles will immediately be taken on charge in the respective storesledgers.

e. Bill for the articles supplied will be obtained from the supplier in

duplicate! on the printed form duly affi$ed with 6evenue Stamps. 8contingent bill! for the amount payable to the supplier will be prepared! in

duplicate and the original bill will be submitted to the ->8 #ducation -ell!along with the following supported documents.

f. Auotations (original)

(1) -omparative Statement

(&) Supply order

(+) nspection certificate

(,) 6eceipt voucher with number and date (in duplicate)

(/) :ealer bill in original on proper cash memo form.

(0) =n receipt of amount from ->8Is =ffice! payment of the bill will be

made by means of a crossed cheue to the party concerned.

-ash payment will not be made! in any case.

+1. *pen Tender S.ste#

a. hen the estimated cost of stores to be purchased is 6s.177!777


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members of purchase committee and articles re@ected! if any! willbe got replaced by the supplier according to the specification. 8certificate to the effect that the stores were inspected and foundaccording to the reuired standard will be signed by themembers.8 =ffice! alongwith the following supporting documents

(1) 8ll Tenders (accepted and re@ected).

(&) #nvelops of Tenders.

(+) -omparative Statement.

(,) -ontract 8greement :eed.

(/) Supply =rder.

(0) nspection -erti ficate.

(2) 6eceipt 9oucher! bearing number and date (induplicate).

(4) Suppliers bill in original.

(f) =n receipt of amount from the -.>.8Gs =ffice! payment ofbill! will be made by means of a ?-rossed -heue?! to thesupplier. n no case payment in cash will be made. fdesired payment of the bill can also be made direct to thefirm by the -.>.8. n case the firm endorses their Bankerand Bank 8ccount %o. on the bill.

+&. Sin&le Tender S.ste#

The single tender system will be adopted in the cases of small orders or whenthe articles reuired are of proprietary character and competition is not considered

necessary. 8 Psmall orderQ shall interpreted to mean for this purpose an order! thetotal value be of which! does not e$ceed 6s.,777


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=rders and instructions for provision and maintenance of furnitureincorporated in ?A>"Gs furniture pamphlet(1507 #dition)? and the instructions for the purchase of stores published in 8nne$ure R:G of ;inancial 6egulation *art shallalso be followed in #ducational nstitutions.

+/. Erasure and *(er9ritin& in Accounts, Etc #rasure and overwriting in any account register! schedule! cash book or

voucher are absolutely forbidden. f any correction is necessary! the incorrect entryshall be cancelled neatly in red ink and the correct entry be inserted. #ach suchcorrection shall be authenticated with dated initials by the officersonthly computerized pay rolls as when received from the

concerned ->8Is those will be submitted along with necessarychanges to the ->8 by fifth of each month.

b. -opies of all office orders effecting drawl < cessation of pay andallowances! published during the month should accompany themonthly pay bills.

c. n the case of fresh appointments! medical certificates on the properform should be furnished in support of first claim. t may be noted thatpay and allowances are admissible from the date of medicale$amination! if the medical fitness certificate is not submitted withinseven (2) days from the date of @oining duty.

d. The fact that upperage limit has been duly rela$ed by the competentauthority should be published in the office order notifying a freshappointment.

e. *ay bills should be accompanied by relevant schedule i.e. "roupnsurance! Benevolent ;und! ".*. ;und! 'ouse Building 8dvance!>otor -ycleotor -ycle maintenance allowance (see 8nne$ure R6G) in respect ofthe employees of grade1 to grade1/! are reuired to be recordedonthe pay bills by respective ::=s by scoring out the portion not

applicable.


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+2. TA"A C)AIMS

a. T8


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reuired! should be given prominently on the contingent bill.

f. 9arious certificates prescribed for differenttypes of e$pendituresshould invariably be endorsed on the contingent bill and not on aseparate piece of paper pasted with the contingent bill

g. #nclosures should be securely tied with thread or -aged to avoid loss intransit. Fse of pins for the purpose should be avoided.

h. here printed form (*8;811/)! is not available and the bill ispreferred on a manuscript form! it should be marked as such and theportion meant for audit department should invariably be typed


19/45

-hap , < 8n$ 8;"DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDDD Bill for the >onth of DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD

=fficers

#stablishment PA3 %I)) *F THE MI)ITAR3 ACC*0NTS"EPARTMENT F*R PREPARATI*N *N THET3PE/RITIN2 MACHINE * 8; (->8) innet

%ame

-redits

B a s i c * a y

S p l

* a y

>

e d 8 l l c e

:

r e s s i n g

g

- o n v y .

l l c

e ' o u s e

e

n t /

7 C

& 7 C

1 7 C

T e a c h i n g

e1 & + , / 0 2 4 5 17 1

C$e:ue #a. be issued in fa(our of Account No. DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD


20/45

PA3 %I)) AN" EC80ITTANCE R*))#ST8B3S'>#%T =; T'#

DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD

;=6 T'# >=%T' =; DDDDDDDDDDDDDDDDDDDDDDD N#86 DDDDDDDDDDDDDDDDDDDD

STREN2TH CHEC1 STATEMENT STREN2TH CHEC1

8uthoritySanctioning thepost

:esg.=f the*ost

%o. ofSanction

%o. 8ctualpaid

ncreaseordecreasewithe$planation

8uthoritySanctioning thepost

:esg.=fthe*ost

%o. ofSanction

C)ASSIFICATI*N *F RECEIPT AN" CHAR2ES

>onth DDDDDDDDDDDDDDDDDDDDD ->8 DDDDDDDDDDDDDD Section DDDDDDD -lass of

9r %o.DDDDDDDDDDDDD

Classification Code

Receipt Classification Code C$ar&es

6(1) >6(&) -(+) -

6s.

*s.

6s.

*s.

6s. *s. 6s.

Superintendent:8->888


21/45

-hap , < 8n$ BC*NSENT *F THE */NER

T'S S %=T 6#AF6#: % -8S# =; S#3; '6%"

i. RENT "EMAN"

>r.

=wner of 'ouser.

through ;"# (-


22/45

-hap , < 8n$ -

C*NTI2ENT %I))*8;811/ (Small)

9oucher %o DDDDDDDDDDDDDDDDDDDDD

;orDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD Banker ========================================= 8onth account in which last charge on this acct was referred.

Ser%

o.

:ate :etails of #$penditure Aty6ate

*e

r

8mount

6s*s 6s

*s

*ayment of 6ent of 'ouse %o.12+ Bank -olony!>ohra Barian :hamial 6oad! 6awalpindi hiredby >r >uhammad 'anif F:- of ;" "irls 'ighSchool >' 6oad! 6awalpindi.:iff 6s!1717uhammad 'anif 8#S to -ontractors on running account! have been sodestroyed defaced or mutilated that they cannot be used again and that have personally (checked theprogressive total in the bill with that in the contingent registers and found it to agree).(ii) -ertified that the telegram was on State service and that case payment was unavoidable.

(iii) -ertified that the payment of subsistence allowance was in the interests of service andthat re@ected recruits for whom the allowance has been claimed were re@ected either medically or by enrolling officers.

%ote P Fnder 6s. DDDDDDDDDDDDDDQ should be written across the bill in red ink in a prominent placenear to and above total amount of bill. The amount should be the ne$t multiple of ten rupees e$ceedingthe amount of the bill.

-ountersigned 6eceived *ayment

Station ========= DDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDD


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:ate DDDDDDDDD DDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDD

(for use in the >8 :ept) 3ast charge :9 %o.forDDDDDDDDDDDDDDDD %e$t change :9 %o.for DDDDDDDDDDDDDDDD

(hen payment is made by)

% o t e d i n t h e 6 e g i s t e r o f * a g e

8 s s t t S u p d t

( hen a cheue is to be issued)

*assed for (6sUUUUUUUU.U*aisasUUU)

6upeesUUUUUUUUUUUUUUUUUUUUU.only

(in words)

9oucher %o UUUUUUUUUU. for payment as under

nclusion in pay bill< list

*assed for payment for 6s.

by inclusion in pay bill< list of

n favour of

;or the month of

8"Is-ode%o

Treasury 8mount of-heue

:ate of-heue

nitials of

:->8

8sst Supdt 8->8

:->8

6s *s SupdtH:I Sec =ffr -H:I Sec

:->8

8uditor Supdt 8->8

:->8


24/45

INSTRS1. 8ll alterations must be attested. =riginal receipts should be invariably uoted and all prescribedcertificates! documents! submitted in support of the claim.&. The number and the date of the order authorizing the e$penditure should be invariably uoted!and all prescribed certificates or documents submitted in support of the claim. =riginal receipts(translated when necessary) for all payments should be attached but if the amount is for 6s.&/ or less

the certificate on the previous page will suffice.+. n contingent bills for the purchase or repair of articles of ordnance supply! and for purchase of petty supplies locally the authority for the local purchase or repair and the station price current of thearticle or of the labour and material or if this be not procurable the certificate on previous page that ratescharged are the lowest obtainable must be signed or uoted if standing order. 3ocal purchases billsmust also certify that any articles reuiring account in euipment ledgers have been brought on charge.

,. n claims for rail fares of recruits their names and date of enrolment should be stated./. 6ailway fare claims for men proceeding on furlough should be duly supported by *8;T12&7complete in all respects.0. The following miscellaneous charges! and any others! of a similar nature for which there is nospecific form should be brought forward in this from

%ature of -harge 9oucher or nformation 6e

8llowance to an officer appointed an interpreter to a-ourt >artial! etc.(a) (b) (c) 8llowance! detention! to a*resident of a language board(a) (b). 8llowance t an officer actingas :.E 8dvocate "eneral (a) (b).

8llowance for collecting emptycartridge case (i). 8rmy signaling stores.Books purchased for centersof garrison instructions (d).Books (hospital)! cost of binding.Brass and copper recoveredfrom pro@ectiles returned intostores (i).Browning arms (f).-antonment hospitals! grantsin aid of -howkidars over vacant linespay of (a).-ompensation for damage tocorps for losses (d).:eserter (*akistan)! cost dailyfood for period prior todesertion.#stablishment! hot water (o).#uipment! =rdinance!sappers and miners! annualrepairs to and renewals of (h).#uipment cost of markingdone regimentally (k).;ees for presiding over language boards (a)."ratuities for good conductand long service (e).

'ospital cost of localpurchase of hospitalsupplies and euipment andalcohol liuors (g).'ospitals cost of diets andsupplies (g).'ospitals cost of washingbedding.3ead (old)! return into store(i).>aterials for submarinedefences (d).>usketry 8llowance (f)=rdinance line gear!purchase of regimentally(m).=rdinance euipment andobtained on payment andsubseuently returned intostore! refund of value of (i)(ii)=rdinance euipment cost of repair done regimentally.*ensions! commuted valueof *rizes! workshop (n).*ainting ordinance carriagesof 6' or artillery and heavybatteries.6ewards (d)Sand bags made upregimentally (h).Stationery charges incurredby an officer who performsthe staff duties of an SS= ata station for which an SS= isnot authorized (a).Stationery for *akistaniclass.

(a) The number and date of the order of appointment should be cited in the bill.(b) The period actually engaged on theduties and the hours and dates of arrival atand departure from an out station should bestated in the bill.(c) -ertificate stating the officer was not amember of the -ourt.(d) Sanction of competent financial auth.(e) The number and date of the 8= or *8=granting the reward must be uoted and thepayeeIs stamped receipt furnished insupport of the claim.(f) The number of men who have completedtheir annual musketry course should bestated.(g) Bill to be countersigned by the : : > S< 8.(h) -ertificate stating that accountablearticles have been or will be accounted for in the euipment ledger.(i) =rdinance officerIs original receipts.(@) -ert that two years have elapsed sincethe arms were last browned.(k) The number and date of the deliveryvoucher on which the articles were receivedto be noted on the bill.(l) The number and date of the valuationstatement on which the cost was credited togovernment should be cited in the bill.(m) =rdinance officerIs sanctionedestimate.(n) The monthIs account in which lastcharge of a similar nature was made shouldbe stated and the claim supported bydetails in *8;%1&21.(o) n the first bill the number and date of the station order authorizing the charge

must be cited.

(;or use in the >8 :ept)


25/45

P0NCHIN2 ME"I0M

>onth ->8 Sec -l of 9r 9r %o-l -ode 6eceipts

-l -ode-harges

6 (1) >6 (&) 6 (1) >6 (&)6s *s 6s *s 6s *s 6s *s

-8*"'A;,+


26/45

-hap , < 8n$ :

C!R!RECEIPT, ISS0E AN" E7PENSE *0CHER ;a<

To be completed by the ssuing =fficer To be completed by the6eceiving =fficer ssue (a) 9oucher %o 6eceipt 9oucher %o

#$penseFnit Fnit

Station Station

This articles enumerated below have been (a) Issued (b)

Received Manufactured

n (a) *art in completed with (c)

full )E22ER

ETC )IPartor

Catalo&ueNo

ARTIC)ES

No*f

Pac>a&es

N0M%ER *F 80ANTIT3 RATET*TA)A)0E

2roupof

Sect -ion

Pa&e Total S"!FP!/

0S Rate Rs! Rs!

' 6 ? 4 @ S;e< B 'D


To be completed by the ssuing =fficer To be completed by the6eceiving =fficer ssue (a) 9oucher %o 6eceipt 9oucher %o

#$pense

Fnit Fnit


27/45

Station Station


Received Manufactured n (a) *art in completed with (c)

full )E22ER

ETC )IPartor

Catalo&ueNo

ARTIC)ES

No*f

Pac>a&es

N0M%ER *F 80ANTIT3 RATET*TA)A)0E

2roupof

Sect -ion

Pa&e Total S"!FP!/

0S Rate Rs! Rs!

' 6 ? 4 @ S;e< B 'D


28/45

Si&naturePAF-6D;)ar&e<


To be completed by the ssuing =fficer To be completed by the

6eceiving =fficer

ssue (a) 9oucher %o DDDDDDDDDDDDDDDDDDD 6eceipt 9oucher %o

#$penseFnit Fnit

Station Station


Received Manufactured

n (a) *art in completed with (c)

)E22ERETC )IPart

or Catalo&u

e

No

ARTIC)ES

No*f

Pac>a&es

N0M%ER *F 80ANTIT3 RATE

2roupof

Sect -ion

Pa&e

Total S"!FP!/

0S Rate Rs!

' 6 ? 4 @ S;e< B 'D

full

Si&nature


29/45

PAF-6D;)ar&e<


To be completed by the ssuing =fficer To be completed by the 6eceiving =fficer

Issue (a) 9oucher %o 6eceipt 9oucher %o#$penseFnit Fnit

Station Station

This articles enumerated below have been (a) Issued (b)Received Manufactured

n (a) *art in completed with (c)full

)E22ERETC

)IPartor

Catalo&ue

No

ARTIC)ES

No*f

Pac>

a&es

N0M%ER *F80ANTIT3

RATET*TA)A)0E

2roupof

Sect -ion

Pa&eTot

al

S"!FP!

/

0

S

Rat

e

Rs! Rs!

' 6 ? 4 @ S;e<

B 'D

Si&nature

PAF-6D;)ar&e<


To be completed by the ssuing =fficer To be completed by the 6eceiving =fficer

ssue (a) 9oucher %o 6eceipt 9oucher %o#$penseFnit Fnit

29


30/45

Station Station

This articles enumerated below have been (a) Issued (b)Received Manufactured

n (a) *art in completed with (c)full

)E22ERETC

)IPartor

Catalo&ueNo

ARTIC)ES

No*f

Pac>a&es

N0M%ER *F80ANTIT3

RATET*TA)A)0E

2roupof

Sect -ion

Pa&eTotal

S"!FP!/

0S

Rate

Rs! Rs!

' 6 ? 4 @ S;e<

B 'D

Si&nature

30


31/45

-hap , < 8n$ #

For# 2!F!R '

F*RM *F A2REEMENT T* %E E7EC0TE" AT THE TIME *F"RA/IN2 AN A"ANCE F*R THE P0RCHASE *F M*T*R C3C)E

8n agreement made day of &774.

Between of

(hereinafter called the Borrower. hich e$pression shall include his legal

representatives and assigns) of the one part and T'# *6#S:#%T =;

*8VST8% (hereinafter called the *resident) of the other part T'#6#S# the

borrower has under the provisions of the "eneral ;inancial 6ules ( hereinafter

referred to as the said 6ule which e$pression shall include any amendmentsthereof for the time being in force) applied to the president for a loan of

Rs!@D,DDD- for the purchase of >otor -ycle and the *resident has agreed to

lend the said amount to the Borrower on the terms and conditions hereinafter

contained %= T S '#6#BN 8"6##: between the parties here to that in

consideration of the sum of Rs!@D,DDD- paid by the president to the Borrower

herby agrees with the *resident (1) to pay the *resident the said amount with

interest calculated according to the said rules by monthly deductions from hissalary as provided for by the said 6ules and hereby authorities by the *resident

to make such deduction and (&) within one month from the date of these present

to e$pend the full amount of the said loan in the purchase of >otor -ycle of if the

actual price paid is less that the loan to repay the difference to the *resident for

with the (+) to #$ecute a document hypothecating the said >otor -ycle to the

*resident as security for the amount lent to the Borrower as aforesaid and

interest in the form provided by the said 6ules 8%: T S '#6#BN 38ST3N

8"6##: 8%: :#-386#: that if the >otor -ycle has not been purchased and

hypothecated as aforesaid within one month from the date of these presents or it

Borrower within that period becomes insolvent or uits the service of

"overnment or dies the whole amount of the and the loan interest accrued

thereon shall immediately become due and payable.

31


32/45

% T%#SS where of the Borrower has hereinto set his hand the day and

year first before written.

Signed by said

in the *resence of)

1. &.

C*0NTERSI2NE"

32


33/45

For# 2!F!R '

F*RM *F A2REEMENT T* %E E7EC0TE" AT THE TIME *F"RA/IN2 AN A"ANCE F*R THE P0RCHASE *F M*T*R CAR

8n agreement made day of &774.

Between of

(hereinafter called the Borrower. hich e$pression shall include his legal

representatives and assigns) of the one part and T'# *6#S:#%T =;

*8VST8% (hereinafter called the *resident) of the other part T'#6#S# the

borrower has under the provisions of the "eneral ;inancial 6ules ( hereinafter

referred to as the said 6ule which e$pression shall include any amendments

thereof for the time being in force) applied to the president for a loan of

Rs!'@D,DDD- for the purchase of >otor -ar and the *resident has agreed to

lend the said amount to the Borrower on the terms and conditions hereinafter

contained %= T S '#6#BN 8"6##: between the parties here to that in

consideration of the sum of Rs!'@D,DDD- paid by the president to the Borrower

herby agrees with the *resident (1) to pay the *resident the said amount with

interest calculated according to the said rules by monthly deductions from his

salary as provided for by the said 6ules and hereby authorities by the *resident

to make such deduction and (&) within one month from the date of these present

to e$pend the full amount of the said loan in the purchase of >otor -ar of if the

actual price paid is less that the loan to repay the difference to the *resident for

with the (+) to #$ecute a document hypothecating the said >otor -ar to the

*resident as security for the amount lent to the Borrower as aforesaid and

interest in the form provided by the said 6ules 8%: T S '#6#BN 38ST3N

8"6##: 8%: :#-386#: that if the >otor -ar has not been purchased andhypothecated as aforesaid within one month from the date of these presents or it

Borrower within that period becomes insolvent or uits the service of

"overnment or dies the whole amount of the and the loan interest accrued

thereon shall immediately become due and payable.

33


34/45

% T%#SS where of the Borrower has hereinto set his hand the day and

year first before written.

Signed by said

in the *resence of)

1. &.

C*0NTERSI2NE"

34


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-hap , < 8n$ ;

%ote *nl. t$is perfor#a 9ill be accepted a(oid an. ot$er >ind of perfor#a

Type of 8dv. 'B8>-ar>-ycle-ycle

APP)ICATI*N PR*F*RMA F*R )*N2 TERM A"ANCES

8pplication %o >inistry

:ate :epartment

APP)ICANT PARTIC0)ARS

%ame DDDDDDDDDDDD 8ppointment :ate

DDDDDD ;atherIs %ame DDDDDDDDDDDD B*S <

Scale DD :ate of Birth DDDDDD Basic

*ay DDDDDDD :ate of 6etirement DD

Temporary < *ermanent DDDDDD :esignation

DDDDDDD =ld %- %o DDDDDDDDDDD

%ew %- %o DDDDDDDDDDDDDDDD *#6S=% %o DDDDDDD

Particulars of Pre(ious Ad(ance

'ow many times 'e


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%ame of =wner DDDDDDDDDDD -ategory


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-hap , < 8n$ "

F2EI ;C2< "TE SIR S3E" R*A", RA/A)PIN"IAPP)ICATI*N F*RM F*R A))*TMENT *F HIRE" ACC*MM*"ATI*N

F*R *FFICE 0SE

8pplication %o Station :ate %ote() ;ill the form in -apital letters preferable use typewriter.() Tick the relevant information() *lease write %.8 in the column not application

*86TT* %E FI)E" %3 THE FE"ERA) 2*T EMP)*3EE

(8) 2ENERA) INF*RMATI*N1. %ame of ;" #mployees&. :esignation+. B*S,. %ame of =fficeale (b) ;emale2. %- %o.4. >arital Status (a) >arried (b) Fnmarried5. :etails of family members S. %o %ame 6elation 8ge 1 & + , / 0 211. :ate of #ntry into ;ederal "ovt Service1&. :ate of *osting at *resent Station till (B) *86T-F386S =; 8--=>>=:8T=%

836#8:N 833=TT#:1+. 'ouse < ;lat %o Street %o >ohallah Sector -ity1,. Status of 'ouse (a) =wned 'ouse (b) 'ired 'ouse1/. :ate of =ccupation (-) *86T-F386S =; '=FS# T= B# =T 833=TT#:#%TS '89#B##% 8TT8-'#: T' T'# 8**3-8T=% :F3N 8TT#ST#: (1) 9acation report of previous house.(&) -opy of %- of 8llottee*3=N## >r. < >rs. < >iss. S


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The house will be hired if it is found complete in all respects as per consentsigned by the owner and will thereafter be assessed by the 8ssessment -ommittee inaccordance with the "ovt instructions on the sub@ect. also understand that the rent ofthe house is to be fi$ed by the "ovt as per value assessed by the 8ssessment-ommittee


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official direct to me. The "ovt shall not be a party in this transaction. >oreover! shallnever claim the difference of rent from the "ovt.

(iii) *#6=: =; 3#8S# 8"6##>#%T shall e$ecute lease agreement for a period of

three years at the rates sanctioned by the "ovt.(iv) 6#;F%: =; 8:98%-# 6#%T. n case the house after having been hired by the

"ovt is vacated by the mentioned official during the currency of agreed leaseperiod shall refund the balance of advance rent! if any out standing for the

remaining period in order to the get back the possession of the house#%T ;=6

#W#-FT=% B#T##% =%#6 8%: "=9#6%>#%T %=T# i. *lease do not fill in the left over blanks the same shall be filled at the time of e$ecution

of the lease agreement(ii) The owner should personally appear in ;"#(-


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41


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vi. The lessor shall take over peaceful possession of the said premises after the e$piry of

the lease period if it is desired by the "ovt! if the leasor fail to take over the premises! the

"ovt -howkidar will be posted in the premises at his own cost.0. The lessee do hereby covenant with the lessor as follows

i. The lessee shall not carry out any alterations or additions to premises or demolish any

part there of without the consent of the lessor in writing! e$cept non structural repairs theseto including minor repairs to sanitary! water and electrical installations which shall be the

responsibility of the lessee.ii. The lessee shall be responsible for charges and consumption of electricity Sui "as!

water and conservancy charges during the subsistence of lease.iii. The lessee shall be responsible for charges and consumption of the said premises

after the e$piry of the lease period in the original condition as far as possible and sub@ect

to normal wear and tear.

2. 8nd is also hereby covenanted between the lessor and lessee as follows i. henever the said premises or any essential part there of is destroyed or

damaged by fire earthuake! war civil disturbance or any other natural calamity or dueto faulty constructions so as to make it unfit for further tenancy! the lease shall standterminated at once.

ii. The opinion of the leassee that the premises or part there of have become unfitfor further tenancy! shall be final.

iii. f for the reasons stated in subpara (i) the premises are partially damaged!the lease shall be terminable on the part of the lessee by +7 days notice.

iv. ;"#(-


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(h) *antry

chapter 4 finance.docx

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