Chapter 5 Chapter 5 Administrative SoftwareAdministrative Software

Dianne ElliottDianne ElliottETEC 562ETEC 562September 2005September 2005

Evaluating and UsingEvaluating and Using

Productivity SoftwareProductivity Software School and Classroom School and Classroom

Management Support Management Support SoftwareSoftware

Productivity SoftwareProductivity Software

Not Designed Specifically for the Not Designed Specifically for the Schools Schools

Word Processors (MSWord)Word Processors (MSWord) Electronic Spreadsheets (MS Excel)Electronic Spreadsheets (MS Excel) Database Management (MS Access)Database Management (MS Access) Presentation Software (MS Presentation Software (MS

PowerPoint)PowerPoint)

Using Word Processor SoftwareUsing Word Processor SoftwareYou Can:You Can:

Prepare and Edit DocumentsPrepare and Edit Documents Add Graphics, Clip Art, Tables and Add Graphics, Clip Art, Tables and

Columns, and Word Art Columns, and Word Art Save DocumentsSave Documents Print Documents Print Documents Use Prepared TemplatesUse Prepared Templates

Using Electronic Spreadsheets Using Electronic Spreadsheets You Can:You Can:

Organize and Manipulate Data Organize and Manipulate Data Produce Printed ReportsProduce Printed Reports Perform Accurate Calculations Perform Accurate Calculations Save Data in Worksheets or Save Data in Worksheets or

WorkbooksWorkbooks Create Graphs to Display InformationCreate Graphs to Display Information

Using Database Management Using Database Management Software you can:Software you can:

Store Large Amounts of Data in Store Large Amounts of Data in Spreadsheets or WorkbooksSpreadsheets or Workbooks

View the Information on a ChartView the Information on a Chart Use Formulas for AccuracyUse Formulas for Accuracy Sort DataSort Data Query for Specific Entries Query for Specific Entries Create Professional-looking reportsCreate Professional-looking reports

Presentation Software Presentation Software lets you create a slide show lets you create a slide show

using:using:

Custom TemplatesCustom Templates GraphicsGraphics Text OptionsText Options HyperlinksHyperlinks AnimationAnimation Sound and Video ClipsSound and Video Clips Printed Hardcopies for the AudiencePrinted Hardcopies for the Audience

Management Support Management Support SoftwareSoftware

Written at the school level for daily Written at the school level for daily taskstasks

Provides a uniform way to enter and Provides a uniform way to enter and track student data track student data

Allows easier access to dataAllows easier access to data Allows data transfer between Allows data transfer between

programsprograms Offers customization optionsOffers customization options

Portfolio Assessment Portfolio Assessment SoftwareSoftware

Offers optional ways to organize Offers optional ways to organize student workstudent work

Allows teacher observation entries Allows teacher observation entries Can include audio and video samples Can include audio and video samples Can be customized Can be customized Hyperlinks can be created Hyperlinks can be created

Support Software Options:Support Software Options:

FreewareFreeware Shareware Shareware Package OffersPackage Offers Expensive Software Expensive Software

Criteria to Decide:Criteria to Decide:

Ease of InstallationEase of Installation Licensing RequirementsLicensing Requirements Technical SupportTechnical Support CostCost Process for UpdatesProcess for Updates Does is meet the needs of this Does is meet the needs of this

school? school?

Review –Production Review –Production SoftwareSoftware

Not designed specifically for the Not designed specifically for the schoolschool

Most Commonly Used ProgramsMost Commonly Used Programs MS WordMS Word MS ExcelMS Excel MS Access MS Access MS PowerPointMS PowerPoint

Review –Management Review –Management SoftwareSoftware

Designed for the schoolDesigned for the school Used forUsed for

Daily Tasks of TeachersDaily Tasks of Teachers Creating Documentation Uniformity Creating Documentation Uniformity Allowing Multiple AccessAllowing Multiple Access Creating a PortfolioCreating a Portfolio

Review –Evaluating Review –Evaluating Software Software

Careful Evaluation SavesCareful Evaluation Saves Time invested in learning to use the Time invested in learning to use the

softwaresoftware Time necessary to convert to Time necessary to convert to

another product if the software is another product if the software is unsuccessfulunsuccessful

Money invested in an inappropriate Money invested in an inappropriate program program