chapter 5 v purchases and inventory content... · chapter 5 vendors, purchases, and inventory 5.5...

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CHAPTER 5VENDORS, PURCHASES, AND INVENTORY

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CHAPTER 5 QUICK CHECK

CHAPTER 5 * Vendor List * Item List Purchase Order Nos. 6238 & 6239 Check Nos. 520-521 Check Nos. 522-523 for Sales Tax * Vendor Transaction Report * A/P Aging Summary Report * Open Purchase Orders Report * Inventory Stock Status by Item Report * Physical Inventory Worksheet

EXERCISE 5.1 Task 4: Purchase Order 6240 Task 7: Check No. 524 * Task 8: Transaction List by Vendor

EXERCISE 5.2 Task 3: Customer Invoice No. 1104 Task 5: Bank Deposit Summary * Task 6: Transaction List by Customer

EXERCISE 5.3 Task 3: Check Nos. 525-526 * Task 4: Check Detail

EXERCISE 5.4 * Task 2: Inventory Stock Status By Item Report * Task 3: Trial Balance * Task 4: Journal

EXERCISE 5.5 Bill Pay Security

5.2 Exploring QuickBooks with Rock Castle Construction

Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014

PROJECT 5 QUICK CHECK

PROJECT 5 * Open Purchase Orders * Check Detail * A/P Aging Detail * Journal

Chapter 5 Vendors, Purchases, and Inventory 5.3


CHAPTER 5 VENDOR LIST



Active Status Vendor Balance Balance Total Company Mr./Ms./...

Active A Cheung Limited 0.00 0.00 A Cheung Limited Ms.Active Bank of Anycity 0.00 0.00 Bank of AnycityActive Bayshore CalOil Service 0.00 0.00 Bayshore CalOil ServiceActive Bayshore Water 0.00 0.00 Bayshore WaterActive Bruce's Office Machines 0.00 0.00 Bruce's Office Machines Mr.Active C.U. Electric -750.00 750.00 C. U. ElectricActive Cal Gas & Electric -122.68 122.68 Cal Gas & ElectricActive Cal Telephone -91.94 91.94 Cal TelephoneActive CalOil Company 0.00 0.00Active City of Bayshore 0.00 0.00 City of BayshoreActive City of East Bayshore -0.29 0.29Active City of Middlefield 0.00 0.00Active Custom Kitchens of Bayshore 0.00 0.00 Custom Kitchens of Bayshore MrActive Daigle Lighting -1,591.00 1,591.00 Daigle LightingActive Davis Business Associates 0.00 0.00 Davis Business AssociatesActive Dianne's Auto Shop 0.00 0.00 Dianne's Auto Shop Mrs.Active East Bayshore Auto Mall 0.00 0.00 Bayshore Auto MallActive East Bayshore Tool & Supply 0.00 0.00Active Employment Development Department 0.00 0.00Active Express Delivery Service 0.00 0.00 Express Delivery ServiceActive Fay, Maureen Lynn, CPA 0.00 0.00Active Federal Treasury 0.00 0.00 Federal TreasuryActive Funds Transfer 0.00 0.00Active Gallion Masonry 0.00 0.00 Gallion Masonry Mr.Active Great Statewide Bank 0.00 0.00 Great Statewide BankActive Hamlin Metal -670.00 670.00 Hamlin MetalActive Holly Heating and Electric 0.00 0.00 Holly Heating and Electric MrActive Hopkins Construction Rentals -700.00 700.00 Hopkins Construction RentalsActive Kershaw Computer Services 0.00 0.00 Kershaw Computer Services Mr.Active Keswick Insulation 0.00 0.00Active Kolbe Window & Door 0.00 0.00 Kolbe Window & DoorActive Larson Flooring 0.00 0.00 Larson FlooringActive Lew Plumbing -1,330.00 1,330.00 Lew PlumbingActive Madrid, Winnie 0.00 0.00Active Mason, Elizabeth 0.00 0.00Active McClain Appliances 0.00 0.00 McClain Appliances Mr.Active Mendoza Mechanical 0.00 0.00 Mendoza Mechanical Mr.Active Middlefield Drywall -1,200.00 1,200.00Active Miller, Dan 0.00 0.00Active Pacific Paint Supplies 0.00 0.00Active Patton Hardware Supplies -4,479.20 4,479.20 Patton Hardware SuppliesActive Perry Windows & Doors -6,705.00 6,705.00Active QuickBooks MasterCard 0.00 0.00 QuickBooks MasterCardActive Rand, Jenn 0.00 0.00Active Reyes Properties 0.00 0.00Active Sergeant Insurance -4,050.00 4,050.00Active Sloan Roofing -1,047.00 1,047.00Active State Board of Equalization -975.95 975.95Active State Fund 0.00 0.00Active Thomas Kitchen & Bath -585.00 585.00Active Timberloft Lumber -215.10 215.10 Timberloft LumberActive Vu Contracting -1,250.00 1,250.00 Vu ContractingActive Washuta & Son Painting -1,100.00 1,100.00Active Wheeler's Tile Etc. -1,250.00 1,250.00Active Zeng Building Supplies 0.00 0.00 Zeng Building Supplies



First Name M.I. Last Name Bill from 1 Bill from 2 Bill from 3

Angela Cheung A Cheung Limited Angela Cheung 3818 Bear Rd. WestLisa D. Holzhauser Bank of Anycity Lisa Holzhauser 1935 Main Street

Bayshore CalOil Service 771 S. Lerimore Bayshore, CA 98323Bayshore Water P.O. Box 61 Bayshore CA 94326

Bruce Anderson Bruce's Office Machines Bruce Anderson P.O. Box 23884Carrick Underdown C. U. Electric P.O. Box 2816 Bayshore CA 94326

Cal Gas & Electric P.O. Box 5037 Middlefield CA 94482Cal Telephone P.O. Box 1100 Middlefield CA 94482CalOil Company PO Box 628 Middlefield CA 94482City of Bayshore 100 Main St Bayshore CA 94326City of East Bayshore PO Box 32786 East Bayshore, CA 94786City of Middlefield City Hall P.O. Box 1

Butch Brown Custom Kitchens of Bayshore Butch Brown 923 S. Industrial WayPO Box 5903 Middlefield CA 94482

Vicki Davis Davis Business AssociatesDianne Bradley Dianne's Auto Shop Dianne Bradley 29834 Mustang Ave.

East Bayshore Auto Mall 1000 Auto Mall Dr East Bayshore, CA 94786Eric Hansen East Bayshore Tool & Supply 5111 N. Grand Ave E. Bayshore, CA 92781

Employment Development Department P.O. Box 123456 Sacramento CA 94280Express Delivery Service 5600 E. Broadway Bayshore, CA 94326

Maureen Lynn Fay Maureen Lynn Fay, CPA 200 Royal Rd Bayshore CA 94326Federal Treasury 1400 Pennsylvania Ave. Washington, DC 20012Funds Transfer

Garry Gallion Gallion Masonry 189 Old Bayshore Rd Bayshore CA 94326Great Statewide Bank P.O. Box 522 Bayshore CA 94326

Mark Hamlin Hamlin Metal 270 Old Bayshore Rd Bayshore CA 94326Chris Holly Holly Heating and Electric Attn: Chris Holly 201 S. Cherry BlvdFreddy Hopkins, Jr. Hopkins Construction Rentals 33 Old Bayshore Rd Bayshore CA 94326Greg Kershaw Kershaw Computer Services 101 Main St Bayshore CA 94326

Keswick Insulation P.O. Box 620 Middlefield CA 94482John Kolbe Kolbe Window & Door John Kolbe 58 Chartres

Larson Flooring 2780 County Rd Bayshore CA 94326Glenn L. Lew Lew Plumbing 221 Old Bayshore Rd Bayshore CA 94326

Winnie MadridMason, Elizabeth

Joshua A. McClain McClain Appliances 740 Washington Rd Middlefield CA 94482Kevin Mendoza Mendoza Mechanical Kevin Mendoza 456 E Bayshore Frwy

Middlefield Drywall P.O. Box 76 Middlefield CA 94482Dan MillerPacific Paint Supplies Maureen PacificPatton Hardware Supplies 4872 County Rd Bayshore CA 94326Perry Windows & Doors P.O. Box 5033 Bayshore CA 94326QuickBooks MasterCard PO BOX 0000 Bayshore, CA 94400Jenn RandReyes Properties P.O. Box 2836 Middlefield CA 94482Sergeant Insurance P.O. Box 6257 Middlefield CA 94482Sloan Roofing P.O. Box 2431 Bayshore CA 94326State Board of Equalization P.O. Box 3456 Sacramento CA 94280State Fund

Jon Thomas Thomas Kitchen & Bath 608 Main St Bayshore CA 94326Daniel Appodaca Timberloft Lumber 456 Old Bayshore Rd Bayshore CA 94326Don Vu Vu Contracting Don Vu 89304 Freedom Dr.

Washuta & Son Painting P.O. Box 783 Bayshore CA 94326Wheeler's Tile Etc. 650 Old Bayshore Rd Bayshore CA 94326

Vivian Zeng Zeng Building Supplies Vivian Zeng 345 Main St.



Bill from 4 Bill from 5 Ship from 1 Ship from 2 Ship from 3 Ship from 4 Ship from 5

Berkeley, CA 94688

Middlefield, CA 94482

Millbrae, CA 94030

Middlefield CA 94482

Suite 101 Bayshore, CA 94326

Millbrae, CA 94030

E. Batshore, CA 94326

Bayshore, CA 94326

Bayshore, Ca 94400 USA

San Mateo, CA

Middlefield, CA 94043



Primary Contact Job Title Main Phone Fax Alt. Phone Secondary Contact

Angela Cheung 510 555 5723 510 555 5733Lisa Holzhauser 415-555-9135 415-555-9153Kurt Rutherford 415-555-7378N/A 415-555-0111 Bruce Anderson 650-555-8923 650-555-0293 650-555-0982Carrick Underdown 415-555-0797 415-555-7283N/A 415-555-0202N/A 415-555-5555Bill S. 650-555-0912Susan 415-555-1000Planning Department 650-555-0101Planning Department 415-555-8500Butch Brown 415-555-2828 415-555-2804 415-555-2827 Jay JessenPam Daigle 415-555-7769 415-555-7770Keith Davis 415-555-2874 415-555-2801 415-555-2875 DottieDianne Bradley 650-555-2342 650-555-0982 650-555-8322Jason Hepler 415-555-8785 415-555-0329Eric Hansen 415-555-8665 415-555-8600 415-555-8675

(916) 555-1234Darci Robson 415-555-4646 415-555-3000 415-555-4650Maureen Lynn Fay 415-555-2381 415-555-2382 Warner Onstine

Gary Gallion 415-555-2436Cristina Jimenez 415-555-2400Mark Hamlin 415-555-8965 415-555-8900 415-555-8970 Mike ScopelliteChris Holly 415-555-4300 415-555-4328 415-555-2653Mike Golliday 415-555-2366 415-555-2367Greg Kershaw 415-555-1515 415-555-1510 Donald KucsmasShannon Keswick 415-555-0305 Herb Crowther

415-555-1958Judith Larson 415-555-2046 415-555-2047Glenn L. Lew 415-555-5483

Joshua A. McClain 415-555-7422 415-555-7426Kevin Mendoza 888-555-5858Craig Carlson 415-555-0046

Cam Patton 415-555-1370 415-555-1371 TedDave Perry 415-555-5933

Celso Gullermo Reyes 415-555-7900Karen Jean Sergeant 415-555-1919 415-555-2929Mary L. Sloan 415-555-1284

Bert Thomas 415-555-8462 415-555-8463 Niccola ThomasDaniel Appodaca 415-555-1490 999-1234Don Vu 829-555-9019 829-555-9020 829-555-9002Steve Washuta 415-555-1813 415-555-1883 GlenTravis Wheeler 415-555-9977 Mushnik JehosophatVivian Zeng

CHAPTER 5 ITEM LIST



Item Description Type Cost Price Sales Tax Code Quantity On Hand

Blueprint changes Service 0.00 0.00 NonBlueprints Blueprints Service 0.00 0.00 NonConcrete Slab Foundation slab - prep and pouring Service 0.00 0.00 NonFloor Plans Floor plans Service 0.00 0.00 NonFraming Framing labor Service 0.00 55.00 NonInstallation Installation labor Service 0.00 35.00 NonLabor Service 0.00 0.00 NonRemoval Removal labor Service 0.00 35.00 NonRepairs Repair work Service 0.00 35.00 NonSubs Subcontracted services Service 0.00 0.00 NonSubs:Carpet Install carpeting Service 25.00 0.00 NonSubs:Drywall Install drywall Service 25.00 0.00 NonSubs:Duct Work Heating & Air Conditioning Duct Work Service 25.00 0.00 NonSubs:Electrical Electrical work Service 25.00 0.00 NonSubs:Insulating Install insulation Service 25.00 0.00 NonSubs:Metal Wrk Metal Work Service 25.00 0.00 NonSubs:Painting Painting Service 25.00 0.00 NonSubs:Plumbing Plumbing Service 25.00 0.00 NonSubs:Roofing Roofing Service 25.00 0.00 NonSubs:Tile &Counter Install tile or counter Service 25.00 0.00 NonCabinets Cabinets Inventory Part 0.00 0.00 Tax 0.00Cabinets:Cabinet Pulls Cabinet Pulls Inventory Part 3.00 0.00 Tax 422.00Cabinets:Light Pine Light pine kitchen cabinet wall unit Inventory Part 1,500.00 1,799.00 Tax 6.00Door Frame standard interior door frame Inventory Part 12.00 0.00 Tax 21.00Hardware Inventory Part 0.00 0.00 Tax 0.00Hardware:Bifold Knobs Bifold door hardware Inventory Part 6.00 10.00 Tax 0.00Hardware:Brass hinges standard interior brass hinge Inventory Part 3.00 0.00 Tax 246.00Hardware:Doorknobs Std Standard Doorknobs Inventory Part 15.00 30.00 Tax 124.00Hardware:Lk Doorknobs Locking interior doorknobs Inventory Part 34.95 38.00 Tax 121.00Wood Door Doors Inventory Part 0.00 0.00 Tax 1.00Wood Door:Bifold Doors Bifold interior door Inventory Part 45.00 70.00 Tax 0.00Wood Door:Exterior Exterior wood door Inventory Part 590.39 120.00 Tax 15.00Wood Door:Interior Interior wood door Inventory Part 35.00 72.00 Tax 46.00Interior Door kit complete Interior door Inventory Assembly 0.00 0.00 Tax 20.00Appliance Non-inventory Part 75.00 0.00 TaxCabinets - Custom Custom counters Non-inventory Part 2,100.00 0.00 TaxCounter Custom made counter top Non-inventory Part 1,750.00 1,899.98 TaxElectrical Materials Electrical Materials Non-inventory Part 2,000.00 0.00 TaxFlooring Flooring Non-inventory Part 0.00 0.00 TaxFluorescent Ceiling Lighting Fluorescent Lights Non-inventory Part 45.00 0.00 TaxLighting Lighting Non-inventory Part 52.00 0.00 TaxLumber Lumber Non-inventory Part 0.00 0.00 TaxLumber:Decking Decking lumber Non-inventory Part 0.00 0.00 TaxLumber:Rough Rough lumber Non-inventory Part 475.00 0.00 TaxLumber:Trim Trim lumber Non-inventory Part 95.00 0.00 TaxPatio Door Non-inventory Part 124.75 200.00 TaxPlumb Fixtrs Plumbing fixtures Non-inventory Part 1.00 0.00 TaxWindow Window Non-inventory Part 0.00 0.00 TaxBad debt Bad debt or write-off amounts Other Charge 0.00 0.00 NonDelivery Charges Freight & Delivery Other Charge 0.00 0.00 NonDeposit Other Charge 0.00 0.00 NonEquip Rental Equipment Rental Other Charge 0.00 0.00 NonFin Chg Finance Charges on Overdue Balance Other Charge 0.00 10.0% NonFreight Reimbursement Freight and Delivery Reimbursement Other Charge 0.00 0.00 NonPermit Building permit Other Charge 1.00 0.00 NonRetainage 1 10% retainage to be billed after job is complete and approved.Other Charge 0.00 -10.0% NonRetainage 2 Final billing for 10% retainage Other Charge 0.00 0.00 NonReimb Subt Subtotal of Reimbursable Expenses Subtotal 0.00Subtotal Subtotal Subtotal 0.00A1 Custom Storage Shed Custom Storage Building - Model A1 Group 0.00A2 Custom Storage Shed Custom Storage Building - Model A2 Group 0.00A3 Custom Storage Shed Custom Storage Building - model A3 Group 0.00BOM Group 0.00Door set Exterior door and hardware set Group 0.00Reimb Group Time and materials Group 0.00Room Addition/Remodel Project Total Group 0.00Discount 10% Discount Discount 0.00 -10.0% NonPayment Down payment received Payment 0.00Pre-Payment Payment 0.00East Bayshore City Sales Tax Sales Tax Item 0.00 0.3%Out of State Out-of-state sale, exempt from sales tax Sales Tax Item 0.00 0.0%San Domingo CA sales tax, San Domingo County Sales Tax Item 0.00 7.5%San Tomas CA sales tax, San Tomas County Sales Tax Item 0.00 7.75%E. Bayshore/County Sales Tax Sales Tax Group 0.00 8.05%



Quantity On Sales Order Reorder Point Quantity On Purchase Order U/M Set U/M Preferred Vendor

Vu ContractingLarson FlooringMiddlefield DrywallVu ContractingC.U. ElectricKeswick InsulationHamlin MetalWashuta & Son PaintingLew PlumbingSloan RoofingWheeler's Tile Etc.

0.00 15.00 0.00 Thomas Kitchen & Bath0.00 15.00 0.00 Each to Case/Doz each (ea) Patton Hardware Supplies2.00 0.00 0.00 Patton Hardware Supplies0.00 0.00 Patton Hardware Supplies0.00 0.00 Patton Hardware Supplies0.00 2.00 0.00 Patton Hardware Supplies0.00 0.00 Each to Case/Doz each (ea) Perry Windows & Doors0.00 50.00 0.00 Perry Windows & Doors0.00 50.00 0.00 Perry Windows & Doors0.00 0.00 Patton Hardware Supplies0.00 2.00 0.00 Kolbe Window & Door0.00 5.00 0.00 Perry Windows & Doors0.00 5.00 0.00 Perry Windows & Doors0.00 0.00

McClain AppliancesThomas Kitchen & BathThomas Kitchen & BathC.U. ElectricPatton Hardware SuppliesDaigle LightingDaigle LightingTimberloft LumberTimberloft LumberTimberloft LumberTimberloft LumberPerry Windows & DoorsThomas Kitchen & BathPerry Windows & Doors

Hopkins Construction Rentals

City of Bayshore

0.00

CHAPTER 5 PURCHASE ORDER NOS. 6238 & 6239



CHAPTER 5 CHECK NOS. 520-521



CHAPTER 5 CHECK NOS. 522-523 FOR SALES TAX



CHAPTER 5 VENDOR TRANSACTION REPORT

CHAPTER 5 A/P AGING SUMMARY REPORT



Type Num Date Account Amount

Jan - Dec 17

Bill Pmt -Check 520 12/23/2017 10100 · YourName Checking -260.00Bill 12/22/2017 20000 · Accounts Payable -260.00Purchase Order 6238 12/20/2017 90100 · Purchase Orders -270.00

Jan - Dec 17

Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL

C.U. Electric 750.00 0.00 0.00 0.00 0.00 750.00Cal Gas & Electric 122.68 0.00 0.00 0.00 0.00 122.68Cal Telephone 91.94 0.00 0.00 0.00 0.00 91.94Daigle Lighting 1,591.00 0.00 0.00 0.00 0.00 1,591.00Hamlin Metal 670.00 0.00 0.00 0.00 0.00 670.00Hopkins Construction Rentals 700.00 0.00 0.00 0.00 0.00 700.00Kolbe Window & Door 260.00 0.00 0.00 0.00 0.00 260.00Lew Plumbing 1,330.00 0.00 0.00 0.00 0.00 1,330.00Middlefield Drywall 1,200.00 0.00 0.00 0.00 0.00 1,200.00Patton Hardware Supplies 1,056.00 3,459.20 0.00 0.00 0.00 4,515.20Perry Windows & Doors 6,705.00 0.00 0.00 0.00 0.00 6,705.00Sergeant Insurance 4,050.00 0.00 0.00 0.00 0.00 4,050.00Sloan Roofing 1,047.00 0.00 0.00 0.00 0.00 1,047.00Thomas Kitchen & Bath 585.00 0.00 0.00 0.00 0.00 585.00Timberloft Lumber 215.10 0.00 0.00 0.00 0.00 215.10Vu Contracting 1,250.00 0.00 0.00 0.00 0.00 1,250.00Washuta & Son Painting 1,100.00 0.00 0.00 0.00 0.00 1,100.00Wheeler's Tile Etc. 1,250.00 0.00 0.00 0.00 0.00 1,250.00

TOTAL 23,973.72 3,459.20 0.00 0.00 0.00 27,432.92

CHAPTER 5 OPEN PURCHASE ORDERS REPORT



Type Date Name Num Deliv Date Amount Open Balance

Purchase Order 10/22/2017 Perry Windows & Doors 6219 10/22/2017 3,530.00 2,243.00Purchase Order 11/28/2017 Timberloft Lumber 6226 11/28/2017 6,075.00 6,075.00Purchase Order 12/01/2017 Larson Flooring 6230 12/01/2017 341.20 341.20Purchase Order 12/03/2017 Larson Flooring 6231 12/03/2017 4,750.00 4,750.00Purchase Order 12/07/2017 Daigle Lighting 6232 12/07/2017 163.25 163.25Purchase Order 12/09/2017 Wheeler's Tile Etc. 6233 12/09/2017 188.40 188.40Purchase Order 12/12/2017 Lew Plumbing 6235 12/12/2017 403.40 403.40Purchase Order 12/15/2017 Daigle Lighting 6236 12/15/2017 65.00 65.00Purchase Order 12/15/2017 A Cheung Limited 6237 12/15/2017 3,500.00 1,500.00Purchase Order 12/20/2017 Kolbe Window & Door 6238 12/20/2017 270.00 45.00

Total 19,286.25 15,774.25

CHAPTER 5 INVENTORY STOCK STATUS BY ITEM REPORT



Pref Vendor Reorder Pt On Hand On Sales Order For Assemblies Available U/M Order

InventoryCabinets (Cabinets)

Cabinet Pulls (Cabinet Pulls) Patton Hardware Supplies 15.00 422.00 0.00 0.00 422.00 eaLight Pine (Light pine kitchen cabinet wall unit #CLD- 1235-p) Patton Hardware Supplies 0.00 6.00 2.00 0.00 4.00Cabinets (Cabinets) - Other Thomas Kitchen & Bath 15.00 0.00 0.00 0.00 0.00 �

Total Cabinets (Cabinets) 428.00 2.00 0.00 426.00 ea

Door Frame (standard interior door frame) Patton Hardware Supplies 21.00 0.00 15.00 6.00Hardware

Bifold Knobs (Bifold door hardware) Patton Hardware Supplies 2.00 6.00 0.00 0.00 6.00Brass hinges (standard interior brass hinge) Perry Windows & Doors 246.00 0.00 45.00 201.00 eaDoorknobs Std (Doorknobs Part # DK 3704) Perry Windows & Doors 50.00 124.00 0.00 15.00 109.00Lk Doorknobs (Locking interior doorknobs Part # DK415) Perry Windows & Doors 50.00 121.00 0.00 0.00 121.00Hardware - Other Patton Hardware Supplies 0.00 0.00 0.00 0.00

Total Hardware 497.00 0.00 60.00 437.00 ea

Wood DoorBifold Doors (Bifold interior door) Kolbe Window & Door 2.00 5.00 0.00 0.00 5.00Exterior (Exterior door - #P-10981) Perry Windows & Doors 5.00 15.00 0.00 0.00 15.00Interior (Interior door - P-187055T) Perry Windows & Doors 5.00 46.00 0.00 15.00 31.00Wood Door - Other Patton Hardware Supplies 1.00 0.00 0.00 1.00

Total Wood Door 67.00 0.00 15.00 52.00

AssemblyInterior Door kit (complete Interior door) 5.00 20.00 0.00 0.00 20.00


Cabinet Pulls (Cabinet Pulls)Light Pine (Light pine kitchen cabinet wall unit #CLD- 1235-p)Cabinets (Cabinets) - Other

Total Cabinets (Cabinets)

Door Frame (standard interior door frame)Hardware

Bifold Knobs (Bifold door hardware)Brass hinges (standard interior brass hinge)Doorknobs Std (Doorknobs Part # DK 3704)Lk Doorknobs (Locking interior doorknobs Part # DK415)Hardware - Other

Total Hardware

Wood DoorBifold Doors (Bifold interior door)Exterior (Exterior door - #P-10981)Interior (Interior door - P-187055T)Wood Door - Other

Total Wood Door

AssemblyInterior Door kit (complete Interior door)

On PO Next Deliv Sales/Week

0.00 0.000.00 0.000.00 0.00

0.00 0.00

0.00 0.00

0.00 0.000.00 0.000.00 0.000.00 0.000.00 0.00

0.00 0.00

1.00 0.000.00 0.000.00 0.000.00 0.00

1.00 0.00

0.00 0.00

CHAPTER 5 PHYSICAL INVENTORY WORKSHEET



Item Description Preferred Vendor Quantity On Hand Physical Count

Cabinets Cabinets Thomas Kitchen & Bath 0.00

Cabinets:Cabinet Pulls Cabinet Pulls Patton Hardware Supplies 422.00

Cabinets:Light Pine Light pine kitchen cabinet wall unit Patton Hardware Supplies 6.00

Door Frame standard interior door frame Patton Hardware Supplies 21.00

Hardware Patton Hardware Supplies 0.00

Hardware:Bifold Knobs Bifold door hardware Patton Hardware Supplies 6.00

Hardware:Brass hinges standard interior brass hinge Perry Windows & Doors 246.00

Hardware:Doorknobs Std Standard Doorknobs Perry Windows & Doors 124.00

Hardware:Lk Doorknobs Locking interior doorknobs Perry Windows & Doors 121.00

Wood Door Doors Patton Hardware Supplies 1.00

Wood Door:Bifold Doors Bifold interior door Kolbe Window & Door 5.00

Wood Door:Exterior Exterior wood door Perry Windows & Doors 15.00

Wood Door:Interior Interior wood door Perry Windows & Doors 46.00

Interior Door kit complete Interior door 20.00

EXERCISE 5.1 TASK 4 PURCHASE ORDER 6240



EXERCISE 5.1 TASK 7 CHECK NO. 524

EXERCISE 5.1 TASK 8 TRANSACTION LIST BY VENDOR



Type Date Num Memo Account Clr Split Debit Credit

Bayshore WaterBill 12/24/2017 20000 · Accounts Payable 65130 · Water 36.00

Joseph's ClosetsPurchase Order 12/23/2017 6240 90100 · Purchase Orders -SPLIT- 204.00Bill 12/27/2017 20000 · Accounts Payable -SPLIT- 204.00Bill Pmt -Check 12/28/2017 524 10100 · YourName Checking 20000 · Accounts Payable 204.00

Kolbe Window & DoorBill Pmt -Check 12/23/2017 520 10100 · YourName Checking 20000 · Accounts Payable 260.00

Patton Hardware SuppliesBill Pmt -Check 12/23/2017 521 10100 · YourName Checking 20000 · Accounts Payable 36.00

Wheeler's Tile Etc.Bill 12/23/2017 20000 · Accounts Payable 54300 · Job Materials 712.80

EXERCISE 5.2 TASK 3 CUSTOMER INVOICE NO. 1104



EXERCISE 5.2 TASK 5 BANK DEPOSIT SUMMARY

5.2 TASK 6 TRANSACTION LIST BY CUSTOMER



Type Date Num Memo Account Clr Split Debit Credit

Beneficio, Katrina

Closet Shelving

Invoice 12/27/2017 1104 11000 · Accounts Receivable -SPLIT- 183.66

Payment 12/29/2017 625 12000 · Undeposited Funds � 11000 · Accounts Receivable 183.66

EXERCISE 5.3 TASK 3 CHECK NOS. 525-526



EXERCISE 5.3 TASK 4 CHECK DETAIL



Type Num Date Name Item Account Paid Amount Original Amount

Bill Pmt -Check 524 12/28/2017 Joseph's Closets 10100 · YourName Checking -204.00

Bill 12/27/2017 Closet Materials:12' Closet Shelving (12' Closet Shelving) 12100 · Inventory Asset -108.00 108.00

Closet Materials:6' Closet Shelving (6' Closet Shelving) 12100 · Inventory Asset -66.00 66.00Closet Materials:Closet Install Kit (Closet Installation Kit) 12100 · Inventory Asset -30.00 30.00

TOTAL -204.00 204.00

Bill Pmt -Check 525 12/28/2017 Cal Gas & Electric 10100 · YourName Checking -87.00

Bill 12/24/2017 65110 · Gas and Electric -87.00 87.00

TOTAL -87.00 87.00

Bill Pmt -Check 526 12/28/2017 Cal Telephone 10100 · YourName Checking -54.00

Bill 12/24/2017 65120 · Telephone -54.00 54.00

TOTAL -54.00 54.00

EXERCISE 5.4 TASK 2 INVENTORY STOCK STATUS BY ITEM REPORT



Pref Vendor Reorder Pt On Hand On Sales Order


Cabinet Pulls (Cabinet Pulls) Patton Hardware Supplies 15.00 422.00 0.00Light Pine (Light pine kitchen cabinet wall unit #CLD- 1235-p) Patton Hardware Supplies 0.00 6.00 2.00Cabinets (Cabinets) - Other Thomas Kitchen & Bath 15.00 0.00 0.00

Total Cabinets (Cabinets) 428.00 2.00

Closet Materials (Closet Materials)12' Closet Shelving (12' Closet Shelving) Joseph's Closets 4.00 0.006' Closet Shelving (6' Closet Shelving) Joseph's Closets 5.00 0.00Closet Install Kit (Closet Installation Kit) Joseph's Closets 5.00 0.00Closet Materials (Closet Materials) - Other 0.00 0.00

Total Closet Materials (Closet Materials) 14.00 0.00

Door Frame (standard interior door frame) Patton Hardware Supplies 21.00 0.00Hardware

Bifold Knobs (Bifold door hardware) Patton Hardware Supplies 2.00 6.00 0.00Brass hinges (standard interior brass hinge) Perry Windows & Doors 246.00 0.00Doorknobs Std (Doorknobs Part # DK 3704) Perry Windows & Doors 50.00 124.00 0.00Lk Doorknobs (Locking interior doorknobs Part # DK415) Perry Windows & Doors 50.00 121.00 0.00Hardware - Other Patton Hardware Supplies 0.00 0.00

Total Hardware 497.00 0.00

Wood DoorBifold Doors (Bifold interior door) Kolbe Window & Door 2.00 5.00 0.00Exterior (Exterior door - #P-10981) Perry Windows & Doors 5.00 15.00 0.00Interior (Interior door - P-187055T) Perry Windows & Doors 5.00 46.00 0.00Wood Door - Other Patton Hardware Supplies 1.00 0.00

Total Wood Door 67.00 0.00

AssemblyInterior Door kit (complete Interior door) 5.00 20.00 0.00




Cabinet Pulls (Cabinet Pulls)Light Pine (Light pine kitchen cabinet wall unit #CLD- 1235-p)Cabinets (Cabinets) - Other

Total Cabinets (Cabinets)

Closet Materials (Closet Materials)12' Closet Shelving (12' Closet Shelving)6' Closet Shelving (6' Closet Shelving)Closet Install Kit (Closet Installation Kit)Closet Materials (Closet Materials) - Other

Total Closet Materials (Closet Materials)

Door Frame (standard interior door frame)Hardware

Bifold Knobs (Bifold door hardware)Brass hinges (standard interior brass hinge)Doorknobs Std (Doorknobs Part # DK 3704)Lk Doorknobs (Locking interior doorknobs Part # DK415)Hardware - Other

Total Hardware

Wood DoorBifold Doors (Bifold interior door)Exterior (Exterior door - #P-10981)Interior (Interior door - P-187055T)Wood Door - Other

Total Wood Door

AssemblyInterior Door kit (complete Interior door)

For Assemblies Available U/M Order On PO Next Deliv Sales/Week

0.00 422.00 ea 0.00 0.000.00 4.00 0.00 0.000.00 0.00 � 0.00 0.00

0.00 426.00 ea 0.00 0.00

0.00 4.00 0.00 0.000.00 5.00 0.00 0.000.00 5.00 0.00 0.000.00 0.00 0.00 0.00

0.00 14.00 0.00 0.00

15.00 6.00 0.00 0.00

0.00 6.00 0.00 0.0045.00 201.00 ea 0.00 0.0015.00 109.00 0.00 0.000.00 121.00 0.00 0.000.00 0.00 0.00 0.00

60.00 437.00 ea 0.00 0.00

0.00 5.00 1.00 0.000.00 15.00 0.00 0.00

15.00 31.00 0.00 0.000.00 1.00 0.00 0.00

15.00 52.00 1.00 0.00

0.00 20.00 0.00 0.00

EXERCISE 5.4 TASK 3 TRIAL BALANCE



Dec 31, 17

Debit Credit

10100 · YourName Checking 119,009.1310300 · Savings 17,910.1910400 · Petty Cash 500.0011000 · Accounts Receivable 93,007.9312000 · Undeposited Funds 2,440.0012100 · Inventory Asset 30,680.1412800 · Employee Advances 832.0013100 · Pre-paid Insurance 4,050.0013400 · Retainage Receivable 3,703.0215000 · Furniture and Equipment 34,326.0015100 · Vehicles 78,936.9115200 · Buildings and Improvements 325,000.0015300 · Construction Equipment 15,300.0016900 · Land 90,000.0017000 · Accumulated Depreciation 110,344.6018700 · Security Deposits 1,720.0020000 · Accounts Payable 27,885.7220500 · QuickBooks Credit Card 144.2020600 · CalOil Credit Card 382.6224000 · Payroll Liabilities:24010 · Federal Withholding 1,364.0024000 · Payroll Liabilities:24020 · FICA Payable 2,118.8224000 · Payroll Liabilities:24030 · AEIC Payable 0.0024000 · Payroll Liabilities:24040 · FUTA Payable 100.0024000 · Payroll Liabilities:24050 · State Withholding 299.1924000 · Payroll Liabilities:24060 · SUTA Payable 110.0024000 · Payroll Liabilities:24070 · State Disability Payable 48.1324000 · Payroll Liabilities:24080 · Worker's Compensation 1,214.3124000 · Payroll Liabilities:24100 · Emp. Health Ins Payable 150.0025500 · Sales Tax Payable 5.6623000 · Loan - Vehicles (Van) 10,501.4723100 · Loan - Vehicles (Utility Truck) 19,936.9123200 · Loan - Vehicles (Pickup Truck) 22,641.0028100 · Loan - Construction Equipment 13,911.3228200 · Loan - Furniture/Office Equip 21,000.0028700 · Note Payable - Bank of Anycity 2,693.2128900 · Mortgage - Office Building 296,283.0030000 · Opening Bal Equity 38,773.7530100 · Capital Stock 73,500.0032000 · Retained Earnings 61,756.7640100 · Construction Income 0.0040100 · Construction Income:40110 · Design Income 36,729.2540100 · Construction Income:40130 · Labor Income 208,610.4240100 · Construction Income:40140 · Materials Income 120,233.6740100 · Construction Income:40150 · Subcontracted Labor Income 82,710.3540100 · Construction Income:40199 · Less Discounts given 48.3540500 · Reimbursement Income:40520 · Permit Reimbursement Income 1,223.7540500 · Reimbursement Income:40530 · Reimbursed Freight & Delivery 896.0550100 · Cost of Goods Sold 15,234.4354000 · Job Expenses:54200 · Equipment Rental 1,850.0054000 · Job Expenses:54300 · Job Materials 99,648.70



Dec 31, 17

Debit Credit

54000 · Job Expenses:54400 · Permits and Licenses 700.0054000 · Job Expenses:54500 · Subcontractors 63,217.9554000 · Job Expenses:54520 · Freight & Delivery 877.1054000 · Job Expenses:54599 · Less Discounts Taken 201.8160100 · Automobile:60110 · Fuel 1,588.7060100 · Automobile:60120 · Insurance 2,850.2460100 · Automobile:60130 · Repairs and Maintenance 2,406.0060400 · Selling Expense:60410 · Advertising Expense 200.0060600 · Bank Service Charges 145.0062100 · Insurance:62110 · Disability Insurance 582.0662100 · Insurance:62120 · Liability Insurance 5,885.9662100 · Insurance:62130 · Work Comp 13,657.0762400 · Interest Expense:62420 · Loan Interest 1,995.6562700 · Payroll Expenses:62710 · Gross Wages 110,400.1062700 · Payroll Expenses:62720 · Payroll Taxes 8,445.6162700 · Payroll Expenses:62730 · FUTA Expense 268.0062700 · Payroll Expenses:62740 · SUTA Expense 1,233.5063000 · Office Supplies 50.0063100 · Postage 104.2063600 · Professional Fees:63610 · Accounting 250.0064200 · Repairs:64210 · Building Repairs 175.0064200 · Repairs:64220 · Computer Repairs 300.0064200 · Repairs:64230 · Equipment Repairs 1,350.0064800 · Tools and Machinery 2,820.6865100 · Utilities:65110 · Gas and Electric 1,251.1665100 · Utilities:65120 · Telephone 895.1565100 · Utilities:65130 · Water 300.0070100 · Other Income 146.8070200 · Interest Income 229.16

TOTAL 1,156,145.93 1,156,145.93

EXERCISE 5.4 TASK 4 JOURNAL



Trans # Type Date Num Adj Name Memo Account Debit Credit

1,784 Check 12/20/2017 Service Charge 10100 · YourName Checking 10.00Service Charge 60600 · Bank Service Charges 10.00

10.00 10.00

1,790 Credit Memo 12/20/2017 1102 Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 32.33Beneficio, Katrina:Door Replacement Standard Doorknobs 40140 · Materials Income 30.00Beneficio, Katrina:Door Replacement Standard Doorknobs 12100 · Inventory Asset 26.91Beneficio, Katrina:Door Replacement Standard Doorknobs 50100 · Cost of Goods Sold 26.91State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 2.33

59.24 59.24

1,791 Invoice 12/20/2017 1103 Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 40.95Beneficio, Katrina:Door Replacement Locking interior doorknobs 40140 · Materials Income 38.00Beneficio, Katrina:Door Replacement Locking interior doorknobs 12100 · Inventory Asset 35.27Beneficio, Katrina:Door Replacement Locking interior doorknobs 50100 · Cost of Goods Sold 35.27State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 2.95

76.22 76.22

1,792 Payment 12/20/2017 Beneficio, Katrina:Door Replacement 12000 · Undeposited Funds 223.53Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 223.53

223.53 223.53

1,793 Deposit 12/20/2017 Deposit 10100 · YourName Checking 223.53Beneficio, Katrina:Door Replacement Deposit 12000 · Undeposited Funds 223.53

223.53 223.53

1,796 Bill 12/22/2017 Kolbe Window & Door 20000 · Accounts Payable 260.00Kolbe Window & Door 54520 · Freight & Delivery 35.00Kolbe Window & Door Bifold interior door 12100 · Inventory Asset 225.00

260.00 260.00

1,797 Bill 12/22/2017 Patton Hardware Supplies 20000 · Accounts Payable 36.00Patton Hardware Supplies 54300 · Job MaterialsPatton Hardware Supplies Bifold door hardware 12100 · Inventory Asset 36.00

36.00 36.00

1,798 Bill Pmt -Check 12/23/2017 520 Kolbe Window & Door 10100 · YourName Checking 260.00Kolbe Window & Door 20000 · Accounts Payable 260.00

260.00 260.00

1,799 Bill Pmt -Check 12/23/2017 521 Patton Hardware Supplies 10100 · YourName Checking 36.00Patton Hardware Supplies 20000 · Accounts Payable 36.00

36.00 36.00

1,800 Bill 12/23/2017 Wheeler's Tile Etc. 20000 · Accounts Payable 712.80Wheeler's Tile Etc. Decking lumber - pallette quantity 54300 · Job Materials 712.80

712.80 712.80




1,801 Bill 12/24/2017 Bayshore Water 20000 · Accounts Payable 36.00

Bayshore Water 65130 · Water 36.00

36.00 36.00

1,805 Bill 12/27/2017 Joseph's Closets 20000 · Accounts Payable 204.00

Joseph's Closets -MULTIPLE- 12100 · Inventory Asset 204.00

204.00 204.00

1,806 Bill Pmt -Check 12/28/2017 524 Joseph's Closets 10100 · YourName Checking 204.00

Joseph's Closets 20000 · Accounts Payable 204.00

204.00 204.00

1,807 Invoice 12/27/2017 1104 Beneficio, Katrina:Closet Shelving 11000 · Accounts Receivable 183.66

Beneficio, Katrina:Closet Shelving -MULTIPLE- 40140 · Materials Income 73.00

Beneficio, Katrina:Closet Shelving -MULTIPLE- 12100 · Inventory Asset 52.00

Beneficio, Katrina:Closet Shelving -MULTIPLE- 50100 · Cost of Goods Sold 52.00

Beneficio, Katrina:Closet Shelving Installation labor 40130 · Labor Income 105.00

State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 5.66

235.66 235.66

1,808 Payment 12/29/2017 625 Beneficio, Katrina:Closet Shelving 12000 · Undeposited Funds 183.66

Beneficio, Katrina:Closet Shelving 11000 · Accounts Receivable 183.66

183.66 183.66

1,809 Deposit 12/29/2017 Deposit 10100 · YourName Checking 183.66

Beneficio, Katrina:Closet Shelving Deposit 12000 · Undeposited Funds 183.66

183.66 183.66

1,810 Bill 12/24/2017 Cal Gas & Electric 20000 · Accounts Payable 87.00

Cal Gas & Electric 65110 · Gas and Electric 87.00

87.00 87.00

1,811 Bill 12/24/2017 Cal Telephone 20000 · Accounts Payable 54.00

Cal Telephone 65120 · Telephone 54.00

54.00 54.00

1,812 Bill Pmt -Check 12/28/2017 525 Cal Gas & Electric 10100 · YourName Checking 87.00

Cal Gas & Electric 20000 · Accounts Payable 87.00

87.00 87.00

1,813 Bill Pmt -Check 12/28/2017 526 Cal Telephone 10100 · YourName Checking 54.00

Cal Telephone 20000 · Accounts Payable 54.00

54.00 54.00

TOTAL 3,226.30 3,226.30

EXERCISE 5.5 BILL PAY SECURITY

To: Mr. Castle From: Your Name Subject: Bill Pay Security Features

Mr. Castle,

With the increase in fraud targeting small business, I recommend that Rock Castle Construction consider the following security features when using QuickBooks to pay its bills:•Secure checks that offer security features including specially formulated check paper that anchors

toner ink to the check paper, making check washing to remove toner virtually impossible.•Secure checks that offer composited, multi-colored background that deters reproducing the

checks on a copier.•Secure checks that have a heat sensitive icon that cannot be reproduced on photocopied checks.•Security pen to sign checks that trap ink in the check, preventing check washing by fraudsters.These security features are relatively low cost compared to the cost of fraud.

Thank You,

Your Name



PROJECT 5 OPEN PURCHASE ORDERS

PROJECT 5 CHECK DETAIL



Type Date Name Num Deliv Date Amount Open Balance

Oct - Dec 17Purchase Order 11/30/2017 Nolan Hardware and Supplies 7 11/30/2017 1,348.70 654.50Purchase Order 12/05/2017 Willis Orchards 8 12/05/2017 334.80 334.80Purchase Order 12/23/2017 Nolan Hardware and Supplies 13 12/23/2017 105.00 105.00Purchase Order 12/23/2017 Willis Orchards 14 12/23/2017 53.00 53.00

Oct - Dec 17 1,841.50 1,147.30

Type Num Date Name Item Account Paid Amount Original Amount

Bill Pmt -Check 1 12/23/2017 Conner Garden Supplies Checking -12.00

Bill 12/23/2017 Irrigation Hose:1/2" Line (1/2" Vinyl Irrigation Line) 1300 · Inventory Asset -12.00 12.00

TOTAL -12.00 12.00

Bill Pmt -Check 2 12/23/2017 Great Statewide Bank Checking -699.12

Bill 16 12/16/2017 2400 · Bank Loan -644.00 644.00

7000 · Interest Expense -55.12 55.12

TOTAL -699.12 699.12

Bill Pmt -Check 3 12/23/2017 Gussman's Nursery Checking -147.00

Bill 12/22/2017 Price, Gwen Plants/Trees:Citrus Trees (Tree, Citrus - 50 gal.) 7113 · Plants & Sod -46.00 46.00

Walker, Rich Plants/Trees:Citrus Trees (Tree, Citrus - 50 gal.) 7113 · Plants & Sod -46.00 46.00Walker, Rich Plants/Trees:Fruit Trees (Fruit Tree -) 7113 · Plants & Sod -55.00 55.00

TOTAL -147.00 147.00

Bill Pmt -Check 4 12/23/2017 Townley Insurance Agency Checking -427.62

Bill 11/25/2017 Insurance -427.62 427.62

TOTAL -427.62 427.62

PROJECT 5 A/P AGING DETAIL



Type Date Num Name Due Date Aging Open Balance

CurrentBill 12/23/2017 Sult Advertising 01/22/2018 100.00Bill 08/22/2017 Conner Garden Supplies 09/01/2018 127.20Bill 11/27/2017 Nolan Hardware and Supplies 12/27/2018 610.00Bill 12/14/2017 12/03 Cal Gas & Electric 12/29/2018 137.50Bill 12/13/2017 Robert Carr Masonry 01/12/2019 196.25Bill 12/15/2017 12/03 Cal Telephone 01/14/2019 45.00

Total Current 1,215.95

1 - 30Item Receipt 12/05/2017 Nolan Hardware and Supplies 336.00Item Receipt 12/22/2017 Nolan Hardware and Supplies 358.20

Total 1 - 30 694.20

31 - 60Total 31 - 60

61 - 90Total 61 - 90

> 90Total > 90

TOTAL 1,910.15

PROJECT 5 JOURNAL




925 Item Receipt 12/22/2017 Nolan Hardware and Supplies Received items (bill to follow) 2000 · Accounts Payable 358.20Nolan Hardware and Supplies -MULTIPLE- 1300 · Inventory Asset 358.20

358.20 358.20

926 Bill 12/22/2017 Gussman's Nursery 2000 · Accounts Payable 147.00-MULTIPLE- -MULTIPLE- 7113 · Plants & Sod 147.00

147.00 147.00

927 Bill 12/23/2017 Conner Garden Supplies 2000 · Accounts Payable 12.00Conner Garden Supplies 1/2" Vinyl Irrigation Line 1300 · Inventory Asset 12.00

12.00 12.00

928 Bill 12/23/2017 Sult Advertising 2000 · Accounts Payable 100.00Sult Advertising 6000 · Advertising 100.00

100.00 100.00

929 Bill Pmt -Check 12/23/2017 1 Conner Garden Supplies Checking 12.00Conner Garden Supplies 2000 · Accounts Payable 12.00

12.00 12.00

930 Bill Pmt -Check 12/23/2017 2 Great Statewide Bank Checking 699.12Great Statewide Bank 2000 · Accounts Payable 699.12

699.12 699.12

931 Bill Pmt -Check 12/23/2017 3 Gussman's Nursery Checking 147.00Gussman's Nursery 2000 · Accounts Payable 147.00

147.00 147.00

932 Bill Pmt -Check 12/23/2017 4 Townley Insurance Agency Policy #86-60032526-390 Checking 427.62Townley Insurance Agency Policy #86-60032526-390 2000 · Accounts Payable 427.62

427.62 427.62

TOTAL 1,902.94 1,902.94

chapter 5 v purchases and inventory content... · chapter 5 vendors, purchases, and inventory 5.5...

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