chapter 6 communication, conflict, and power. communication communication: interactive process uses...
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Communication
• Communication: Interactive process uses symbols and gestures to send and receive messages• Communication:
• A transaction• A process• Co-construction of meanings• Uses symbols
Communication
Communication - Evokes shared or common meaning in another person
Interpersonal Communication - Communication between two or more people
Communicator - Person originating message
Receiver - Person receiving message
Perceptual Screen - Window through which we interact with people that influences the quality, accuracy, and clarity of the communication
Communication
Message - Thoughts and feelings the communicator is attempting to elicit in receiver
Feedback Loop - Pathway that completes two-way communication
Language- Words, pronunciation & methods of combining them understood by a group of people
Basic Interpersonal Communication Model
Message• Context• Affect
Perceptual screens
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Perceptual screens
Communicator Receiver
Influence message quality, accuracy, clarityInclude age, gender, values, beliefs, culture,
experiences, needs
One-way vs. Two-way CommunicationsOne-Way Communication *Person sends message to another person*No questions, feedback, or interaction follow
* Good for simple directions* Fast but often less accurate than 2-way communication
2-way Communication *Communicator & *Receiver interact
* Good for problem solving
Cultural Context of Communication
•More likely to interact with similar people •Social class•Race•Ethnic group
•Through shared words, gestures, or expressions
Cross-cultural Communication
• Body language: – use of arms by the Dutch, compared to– use of the whole upper part of body by
the French– The Dutch may perceive French as very
emotional and excited since the Dutch only use gestures made by the French when they feel deeply emotional
Cross-cultural Communication
• Silence – Western cultures: Silence marks pauses
in a discourse. – Eastern cultures: Silences are integral
part of communication. – Silences can indicate:
• Respectful agreement or disagreement • Modesty (avoid improper use of words)
Conflict & Power: Defensive Communication
Communication can be aggressive, attacking, & angry, or passive & withdrawing
Leads to:• injured feelings• communication breakdown• alienation• retaliatory behaviors• nonproductive efforts• problem solving failures
Defensive Tactics
Defensive Tactic Speaker Example
Power Play Boss “Finish this report by month’s end or lose your promotion.”
Put-Down Boss “A capable manager would already be done with this report.”
Labeling Boss “You must be a slow learner. Your report is still not done!”
Raising Doubts Boss “How can I trust you, Chris, if you can’t finish an easy report?”
Defensive Tactics
Defensive Tactic Speaker Example
Misleading Information
Employee “Bill has not gone over the information I need for the report.” [Bill left Chris a copy of the report.]
Scapegoating Employee “Bill did not give me input until just today.”
Hostile Jokes Employee “You can’t be serious! The report isn’t that important.”
Deception Employee “I gave it to the secretary. Did she lose it?”
Non defensive Communication
Non defensive Communication •Assertive, direct, & powerful
Provides•Basis for defense when attacked•Restores order, balance, and effectiveness
Communication : Active Listening
• Attentive • Good eye contact• Good body language• Encourage other to continue
talking
Reflective Listening
Reflective Listening - Skill of listening carefully to another person and repeating back the message to correct inaccuracies or misunderstandings
This complex process needs to be divided to be understood
What I heard you say was we will understand the
process better if we break it into steps
Reflective Listening
• Emphasizes receiver’s role
• Helps receiver & communicator• Clearly & fully understand the message
• Useful in problem solving
Reflective Listening: 4 Levels of Verbal Response
Affirm contact
Paraphrase the expressed
Clarify the implicit
Reflect “core” feelings
Barriers to Communication
• Physical separation• Status differences• Gender differences• Cultural diversity• Language
Communication Barriers - Block or significantly distort successful communication
Channels of Communication
• Verbal Communication • Spoken exchange of words to convey:• Thoughts• Feelings• Information
• Non Verbal Communication• Communication that does not involve words
Barriers to Understanding Verbal Communication
• Bypassing: Misunderstanding words that have multiple meanings.
• Lack of precision: Incorrect or unclear language
• Overgeneralizing: Sweeping generalizations not supported by evidence
• Static evaluation: Statements that do not allow for change.
• Polarization: Seeing the word in black and white
• Biased language: Reflect biases about race, ethnicity, sex, sexual orientation, religious faith, or other cultures
Nonverbal CommunicationNonverbal Communication – Elements of communication that do not involve words
Four basic types
• Proxemics - Perception & use of space
• Kinesics - Body movements, including posture• Facial & Eye Behavior - Movements that add cues for receiver
• Paralanguage - Variations in speech, such as pitch, loudness, tempo, tone, duration, laughing, & crying
10/28 Proxemics: Territorial Space
Bands of space extending outward from the body Differs from culture to culture
Kinesics - Body Movements
http://www.youtube.com/watch?v=9i7Gu_qfruo
Paralanguage• Twilight: Captioning the “gaspiest” movie ever
http://seanzdenek.com/2009/09/26/twilight-captioning-the-gaspiest-movie-in-the-world/
Harry Potterhttp://www.youtube.com/watch?v=0O3nPzuNIPo
Body Language Secrets! - Drago De Silver http://www.youtube.com/watch?v=e8-9HSsL9HQ
Lyinghttp://www.youtube.com/watch?v=P_6vDLq64gE
Examples of Decoding Nonverbal Cues
Boss fails to acknowledge employee’s greeting
No eye contact while communicating
Manager sighs deeply
Boss breathes heavily &
waves arms
He’s unapproachable!
My opinion doesn’t count
I wonder whathe’s hiding?
He’s angry! I’llstay out of
his way!
New Technologies for Communication
• Informational databases• Electronic mail• Voice mail• Cellular phone (smart)• Texting
How Do New Technologies Affect Behavior?
• Fast, immediate access to information• Immediate access to people in power• Instant information exchange across distance
• Makes schedules & office hours irrelevant• May equalize group power • May equalize group participation
How Do New Technologies Affect Behavior?
• Communication can become more impersonal—interaction with a machine
• Interpersonal skills may diminish—less tact, less graciousness
• Non-verbal cues lacking• Alters social context• Easy to become overwhelmed with information
• Encourages polyphasic activity (doing more than one thing at a time)