chapter 6: presentation software (ms powerpoint 2007) author(s): ahmed dalalah, ahmed abusalameh,...

Chapter 6: Presentation Software(MS PowerPoint 2007)

Author(s): Ahmed Dalalah, Ahmed Abusalameh, Mohammad AlZoubi &

Khaled Dajani

(Prepared By: Ahmed Abusalama)

Understanding Presentation and Slides


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Inserting and deleting slide

• To insert a new slide to your presentation, from the Home tab click the New Slide icon existed in the Slides group.


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To delete a slide: Display the required slide. From the Home tab click the Delete icon existed in the Slides group

Changing PowerPoint views • There are three modes for viewing the presentation slides:

– Normal view: the view normally you will work on, it displays the slide thumbnail on the left of the screen –in the slide bar- and the selected slide displayed in the center of the screen.

– Slide sorter view: in this view the slide thumbnails are displayed in the center of the PowerPoint window. This view allows you to easily sort and arrange slides.

– Slide show view: once you finish your presentation you will need this view to show the presentation to the audience. In this view the slides will be displayed in a full screen.

• To switch between these views, use the set of view buttons existed on the right side of the status bar.


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Inserting slides with a particular slide layout

• The slide layout in PowerPoint is the arrangement of all the items that make up your slide, such as title, graphics or text boxes. For example a slide contains a title and text has a Title and Content layout and a slide contains a title, text, and image has a Title and Tow Content layout.

• When you insert a new slide you can specify the layout of the inserted slide, this will ease the building of the slide. To insert a slide with a specific layout, from the Home tab click the bottom of the New Slide icon, this will display a drop down list of the available layouts.

• To change the slide layout of an existing slide:– Display the required slide.– From the Home tab click the Layout icon existed in the Slides group.– This will display the list of the available layouts. Now, choose the required

layout.


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Changing the slide background color • To change the background color for a slide:

– Display the required slide.– From the Design tab click the Background Styles icon existed in the

Background group.– This will display the list of the available background styles. Now you may

choose one of the styles or click the Format Background button for more color options.


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Applying a theme to a presentation

• To change the theme of your presentation:– From the Design tab click on the down arrow to the

right of the Themes group.– Choose the required theme from the list.


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Inserting Illustrations within PowerPoint

• PowerPoint illustrations include pictures, clip art, shapes smart art and charts. To insert an illustration to your slide open the Insert tab and choose the required illustration from the Illustrations group.

• (try to insert picture, clip art and shapess).


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FORMATTING SHAPES

• To change a shape background color:– Right click on the required shape.– From the pop-up menu choose Format Shape.– Now you can change the shape background,

line color, line style and shadow effect.


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Rotating or flipping an illustration • To apply a rotation to an object:

– Select the required object.– From the Format tab click the Rotate icon existed in the Arrange group.– Choose the rotation angle.


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•To apply flipping to an object:•Select the required object.•From the Format tab click the Rotate icon existed in the Arrange group.•Choose the flipping type (horizontally or vertically).

Creating a footer • To add footer to your slides from the Insert tab click the Header and

Footer icon existed in the Text group. This will display the Header and Footer dialog box from which you can:

• Check the Date and time check box to add date and time to the slide footer. The date may be fixed or changed automatically.

• Check the Slide number check box to add a numbering to the slides• Check the Footer check box to add a text to the footer.• After setting the slide footer content click the Apply button to add the

footer to the current slide or click the Apply to All button to add the footer to all of the slides.


Khaled Dajani


Khaled Dajani

Running a slide show • When you finish your presentation and you want to show it to

your audience you have to view it using the Slide Show view. To start your slide show, open the Slide Show tab then from the Start Slide Show group you may:– Start the show from the beginning.– Start the show from the current slide.


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• In the slide show view to advance to the next slide using the keyboard press the Down arrow key, the Enter key or the Spacebar key. To go back to the previous slide press the Up Arrow key.

• To go to a specific slide, right click on a slide while running the slide show. A popup menu is displayed. Click on the Go to Slide command. From the submenu, select the slide you wish to jump to. That slide will then be displayed.


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Slide show transition effects • You can add animation effect that will be displayed as you move from

slide to another slide in the Slide show; we call this effect Slide Transition. To add transition to slides:

– Open the Animation tab.– From the Transitions to This Slide group, click one of the available transitions.– Once you clicked a transition, it will be applied to the current slide.


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• Slide transition options:• Adding sound to the transition: open the Transition Sound list and select

one of the available sounds.• Transition speed: you may set the transition speed to be fast slow or

medium.• Advance slide: the default advance slide is on mouse click you can also set

it to be automatically after a period of time.• To apply the transition and its options to all of the slides you have to click

the Apply to All icon.


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Adding Custom Animation to an Object• You can customize the animation added to an object by using Custom

Animation. To add custom animation to an object:– Select the required object.– From the Animations tab click the Custom Animation icon existed in the Animations

group. This will open the Custom Animation task pane.– Now click the Add Effects button and choose the required animation from the list.

• Notes:– Each custom animation will hold a number represent its order in the slide show.– To remove a custom animation from an object, select that object then click the Remove

button from the Custom Animation task pane.


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Khaled Dajani

Hiding slides • You can create extra slides within your presentation that may contain

additional information which will normally be hidden when you run the slide show, but which can be optionally displayed if needed. This may be useful if you are presenting a presentation and a member of the audience asks you for additional information.

• To hide a slide:– Select the required slide.– From the Slide Show tab click the Hide Slide icon existed in the Set up group.– If you look carefully at the slide number, you will see a diagonal line through

it, as illustrated. This indicates that the slide is hidden. To unhide the slide, select it and click the Hide Slide icon again.


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chapter 6: presentation software (ms powerpoint 2007) author(s): ahmed dalalah, ahmed abusalameh,...

Documents

required slide

slide bar

existing slide

selected slide

slide thumbnails

inserted slide

ahmed abusalama slide

slides group slide