Chapter Student Activities

CRC Workshop

AgendaUnderstanding the Purpose of ASHRAE Student Activities

– Introductions– SA Committee Structure

• SA Handbook

– SA Objectives/Goals– Your Role as SA Chair:

• Students: K-12• Students: Post-High School• Winter Meeting & Students• Student recruitment and retention• Running Chapter Reports

– Action Planning creating and using an MBO– Presidential Award of Excellence (PAOE)– Available Resources

What Are The Objectives of SA

• Encourage the study of HVAC&R

• Promote careers in the HVAC&R industry

• Introduce ASHRAE student membership

• Support existing ASHRAE student branches and encourage the development of new ASHRAE student branches

• Promote grant and design competition programs

• Promote math and science to K-12 students and describe how the study of math & science can lead to an exciting career in engineering

Video: ASHRAE: Shaping Tomorrow’s Built Environment Today

What is your Role as SA Chair?

Reaching Students Grades K-5

• Donate your time! Utilize the K-12 resources on the ASHRAE Student Zone for local school visits.

• Experiments• Use request form for posters,

brochures, giveaways and videos • Presentation aides • K-12 Discussion Forum

www.ashrae.org/ashraek12

What is your Role as SA Chair?Reaching Students Grades 6-8

• Visit guidance counselors, science/math teachers and gifted coordinators

• Tell them about your job• Show ASHRAE videos• Sponsor tours and awards• Participate in a science fair or activity

with the Girl Scouts• Host a National Engineers Week activity

(2nd week in February)• Utilize activities, resources and

discussion forum• Request Brochures

www.ashrae.org/ashraek12

What is your Role as SA Chair?Reaching Students Grades 9-12

• Visit classes, counselors, science/math teachers & gifted coordinators

• Organize visits of local colleges• Organize local technical tours• Tell them about your job• Serve on career panels or in career

fairs• Recommend high school classes to take • Recommend colleges, Universities,

trade and vocational schools • Host a National Engineers Week

activity (2nd week in February)• Request Brochures

www.ashrae.org/ashraek12

What is your Role as SA Chair?Introduce a Girl to EngineeringASHRAE has a promotional video aimed at middle school-aged girls introducing them engineering• Filmed at Georgia Aquarium• Demonstrates how HVAC&R engineering is important to the well being

of the marine life within the facility, as well as visitors• Video is featured on ASHRAE K-12 website

Play Video

www.ashrae.org/ashraek12

What is your Role as SA Chair?Reaching College & Technical Schools

Why Would a Student Want to Participate with a Student Branch?• Only $20 membership fee• Career and internship assistance at www.ashraejobs.com • Networking with industry professionals through chapter involvement• Leadership development • Discounts on ASHRAE publications • Opportunity to participate in the Student Design Competition• Participate in the Senior Undergraduate Project Grant• Graduate Students: Grant-in-Aid Program • Various scholarship opportunities (Society and Chapter level)• Student Zone• Join the ASHRAE Student Connection on Facebook • Participate in New Faces of Engineering, College Edition, NFECE

What is your Role as SA Chair?Reaching College & Technical SchoolsWinter Conference & Students:• Saturday orientation • Sunday student program• Student technical tour• Student/YEA mixer • Conference registration is discounted for students and student branch

advisors.

What is your Role as SA Chair?Reaching College & Technical Schools

• ASHRAE sponsors this annual design project competition to encourage students to become involved in the dynamic profession of Heating Ventilating and Air Conditioning, to apply their knowledge to practical design use, and to promote teamwork.

Student Design Competition

Teams can complete in one or more of the following categories: • HVAC System Selection• HVAC Design Calculations• Integrated Sustainable Building Design

1st, 2nd and 3rd place prizes are awarded at the winter conference student program.

What is your Role as SA Chair?Reaching College & Technical Schools

• The ASHRAE Senior Undergraduate Project Grant Program provides grants to engineering, technical and architectural schools worldwide.

Senior Undergraduate Project Grant

• Up to $5,000 (USD) is available for projects

• New applications are available in August and due in December annually.

Running Chapter Reports Student Activities Chapter Chairs (along with Membership

Promotion Chairs and Chapter Presidents) have access to reports to run student data.

Why is this information important to me?– Know what students are in your chapter– Find out what students are approaching expiration (promote

renewing)– To find out what students are graduating (promote Smart-Start

Transfer Program)– Keep student contact info update– How Do I Run Reports?

Recruitment & Retention

•New Student Member

•Student Renewal

•Student Transfer

What’s the membership application process for students?

Action Planning: MBO’s• Goal

– What you want to be, do or attain?

• Action Item– What specifically will you do to accomplish this?

• Who/When– Plan for the persons who can help you, and establish a time frame for

getting the task/s completed

• Status– Measurement of progress of attaining the goal/s

Your Action PlanNo. Action Item When? Who? Status

1 Hold 2 Student Nights Sept./March

2 Make contact with local math and science school coordinators to set up visits

Sept.

3 Make presentation to student branch on Student Design Competition

Sept.

4 Award 2 scholarships May

PAOEWhat is PAOE exactly?

The PAOE sets goals for the Society in the key areas of membership, meeting attendance, education, research promotion and energy management (technical support to public agencies). Meeting these objectives is essential if ASHRAE is to fulfill its commitment to serve society and its members.

• Goals established annually by the incoming Society President• Reporting is done online at www.ashrae.org in the ‘Secure Chapter Volunteer

Activity’ section• A collection of tasks with associated point values. • A means of recognition for the work you have done• A quality improvement tool - a way to measure your progress• Minimum score is 300 points for a chapter to achieve PAOE• PAR is 500 points to achieve STAR Award, Honor Roll, or Premiere

Available Web Resources• Student Membership & Meetings• Student Branches: Information on maintaining an active branch and

establishing a new student branch• Career Resources: Links to our online virtual career program, career related

resources in HVAC&R. Employers can post student internships for free. www.ashraejobs.com

• Scholarships, Grants & Design Project: Specific information on each of these programs including applications, deadlines and more!

• K-12 & College Resources: Links to our K-12 resources program and handouts. • Chapter Mentorship Program: help students locate mentors within chapter• Student Activities News & Awards

www.ashrae.org/students

Your Staff Contact @ Society Headquarters Can…

• Answer questions the local chapter or RVC may not be able to address• Serve as the last word on deadlines• Provide information regarding the Student Branches in your chapter’s area• Give you a list of student members in your chapter• Assist you with creating program ideas for classroom presentations,

college visits, etc.• Provide resources such as Student Membership Applications, Brochures,

Posters, Web Content, etc.

Justin LedfordAssistant Manager, Student Activities678-539-1212jledford@ashrae.org