€¦ · chart mve labvantage sysmex suisse ag cryo bio system liconic instruments technidata cryo...

www.europebiobankweek.eu

http://www.europebiobankweek.eu

2

"EBW in Antwerp was a great networking event withhigh-profile science - you could feel the spirit of the large biosharing family!"

Prof. Jens K. Habermann, ESBB President

Value and impact of the event

Sponsorship opportunities

Exhibition opportunities

Order form

Contact details

03

05

12

15

18

3

EXPAND YOUR REACHEurope Biobank Week 2019 takes place in the Hanseatic City of Lϋbeck, a UNESCO World Heritage Centre on the Baltic coast of northern Germany. Lϋbeck was founded in 1143 and is the former capital and Queen City of the Hanseatic League - the major medieval trading network of northern Europe and beyond. Where else should an educational and networking event be better suited? The Europe Biobank Week is the largest European conference on biobanking that will give you the chance to be on the forefront of latest challenges of biobanking. Over 500 professionals (biotechnology, pharmaceutical, biobank

WHAT TO EXPECT

AMPLE NETWORKING OPPORTUNITIES

4 days of workshops & presentations

FROM 5 CONTINENTS (NORTH AMERICA, SOUTH AMERICA, AFRICA, EUROPE, ASIA)

30+ countries represented

DEMONSTRATION OF LATEST PRODUCTS, SERVICES AND TECHNOLOGIES

500+ attendees, 50+ exhibitors and 10+ sponsors

SESSION TOPICS• Environment, Biodiversity and Human Health• Pre-Analytic Impact on Sample Quality – Means &

Measures• Academic-Industrial Partnerships for a Healthier

World• Rare Diseases: The Next Big Step• Wildlife Biobanking to Preserve Biodiversity of

Endangered Species• Harmonisation and Standardisation: What Is Needed,

What Is Possible?• IT Solutions for Data and Sample Sharing• Zoo Biobanking to Preserve & Protect Endangered

Species• 500 Days into the GDPR • Quality Assessment and Management of Samples• Is Your Biobank Healthy?• TMF Platform – The Enabler for Responsible and

State-of-the-Art Biobanking in Patient-Oriented Biomedical Research in Germany

• Biobanking for Precision Medicine• How Do Biobanks Support Clinical Trials & Precision

Medicine?• Quality Assessment and Management of Data• Maintenance of High Plant Tissue Viability -

Challenges in the Quality Management of Plant Biobanks

• Hospital-Based Biobanks• Novel Molecular & Medical Imaging Technologies in

Biobanking• IVD, GMP & Cell Therapies: New Service

Opportunities for Biobanks?• Introduction of Modern Technologies to Preserve

Crops and Endangered Plant Species Efficiently• Museum Biobanking to Preserve and Protect Cultural

Heritage• Future-Proof Sample and Data Access• Biobanks Driving Artificial Intelligence for a Healthier

World• Becoming a Biobanker: Yes We Can!• Population Biobanks – What Can We Learn from

Large Cohort Studies in Diverse Populations?• Pitch Your Innovative Idea

associations, scientific institutes, hospitals, etc), patients and government representatives will exchange and gather insights. This event offers four impactful days of influential keynote presentations, dynamic discussions, networking events, and a robust showcase of interactive exhibits, technological advancements, and product innovations. Whether your goal is to demonstrate your expertise/ your products, differentiate yourself from competitors, engage with your target audience, increase brand awareness or simply boost your annual market sales, you cannot afford to miss out on connecting with this targeted community.

4

ATTENDEE PROFILE

Belgium 11,2%

Austria 11,8%

Germany 12,6%

Switzerland 3,4%Poland 3,4%

Sweden 3,8%

United Kingdom 4,8%

Finland 5,8%

Italy 4,8%

Netherlands 11,0%

Other

Biotechnology Company

Pharmaceutical Company

National Governmental

Scientific Institute

Hospital / Medical Center

Biobank Org. / Initiative

Other

Retired

Doctor of medicine (M.D.)

Engineer

Student

Laboratory Technician

Administrative Employee

Head of department

Researcher (Ph.D.)

Affiliation Job title

Country

Agilent ISBER Qiagen

BSI Isenet Biobanking Siad Healthcare Spa

BlueChiip LTD iVention Sintesy

Bruker Krishagni LLC SOL Group

Chart MVE Labvantage Sysmex Suisse AG

Cryo Bio System Liconic Instruments Technidata

Cryo Diffusion Consartic LVL Technologies Thermo Fisher Scientific

Cryopal Micronic Topa Thermal

Cryo Products B.V. & Planer PLC Modul-Bio TTP Labtech

Cryotherm GmbH & Co. KG National Bio Service LLC Worthington Industries

Elscolab Omage Biotek Ziath LTD

Genohm SA Perkinelmer Chemagen 2018 Partners

Greiner bio-one PHC Europe BV

Hamilton Storage Quaero Systems P.V

2018 Partners

6

SPONSORSHIP OPPORTUNITIESI WANT TO BE VISIBLE DURING THE EDUCATIONAL SESSIONS

PLENARY SESSION3,000€

• Recognition whenever the keynote session is promoted before, during and post event

• Verbal recognition prior to the keynote session

• One (1) free-standing banner in a highly visible area during the keynote session

SESSION1,000€

• Opportunity to display 2 PowerPoint slides between sessions (slides to be shuffled between

sponsor and organiser slides)

• Opportunity to play your two (2)-minute promotional video at the end of the session

• Opportunity to place a seat drop in the session room (company flyer specifications: max.

A4, 2 pages)

POSTER AWARDS3 Opportunities300€

Support biobanking research by contributing to the posterawards prizes. 3 best posters will be selected by a dedicated review committee.

• Recognition whenever the poster sessions are promoted before, during and post event.

INNOVATION

AWARDExclusive1,000€ • Recognition whenever the Pitch Your Innovative Idea sessions are promoted before, during

and post event

The keynotes are the most important presentations of a conference and are heavily promoted. Use this opportunity to get your brand and message out to all our community.

Show your leadership in your area of expertise by sponsoring the relevant sector focused session. Select one of the below options:

Support the industry by contributing to the innovation award prize. The best pitched idea will be selected by a dedicated review committee.

NEW

NEW

NEW

All above items are to be provided by the sponsor

07

SPONSORSHIP OPPORTUNITIESI WANT TO BE VISIBLE DURING THE EDUCATIONAL SESSIONS

WORKSHOP3,000€

Share your company’s vision during a hands-on workshop. EBW offers the opportunity to organise your own 60-minute company tutorial or training session in a private breakout room (equipped with lectern, screen, LCD projector, sound system)

Any additional furniture or AV equipment can be inquired but additional costs might apply.

SPEAKER LOUNGEExclusive2,000€

Have your company logo branding the Speaker Lounge, the designated area where speakers congregate to prepare for their presentations, relax after they speak and go to recharge away from the crowds throughout the entire week.

*The item should be provided by the sponsors and may include but is not limited to water bottles, USB keys, notebooks, pens, tumblers, mobile device charger.

• Exclusive placement of pop up stand/ marketing collateral in the lounge

• Logo placed prominently on signage outside the speaker’s lounge

• Promotional item to be provided to all speakers*

07

SPONSORSHIP OPPORTUNITIESI WANT TO BE VISIBLE DURING NETWORKING FUNCTIONS

NETWORKING

LUNCH BREAKpre-conference day

2,500€conference days

3,500€

4 lunch breaks available (including pre-conference day)1 sponsor per break Duration: 1/ 1,5 hour | Location: Exhibition Hall and Foyer

Make one of the lunch breaks your own, place your brand name on all attendees’ minds and ensure your company is the topic of their conversations.

• Flyers with your message on catering stations

• Branded napkins

• Signage with your company logo and name on all stations

NETWORKING

BREAK2,500€

7 coffee breaks available (including pre-conference day);1 sponsor per breakDuration: 30 minutes I Location: Exhibition Hall or Foyer

Make one of the coffee breaks your own, place your brand name on all attendees’ minds and ensure your company is the topic of their conversations

• Flyers with your message on high tables

• Branded napkins or cups

• Signage with your company logo and name on all coffee stations

9

SPONSORSHIP OPPORTUNITIES

WELCOME RECEPTION2 Opportunities7,500€

The Welcome Reception is a fantastic networking occasion where all attendees come together in an informal setting to meet and greet new and old partners. Benefit from this platform to bring your message across to the market.

• Opportunity to welcome attendees at the Reception

• Interview with a high ranking representative of your company to be placed on the EBW 2019

website and to be promoted through all traditional and social media channels


• Display your brand logo and /or name on reception signage and napkins

Wednesday, 9 October | Venue: TBC

EBW EVENING2 Opportunities10,000€

The EBW Evening is the prime networking occasion of the conference. Be the exclusive sponsor for this key evening function and benefit from this tremendous opportunity to communicate your message to high ranking representatives in the market.

• Five (5) minutes Welcome Speech during the EBW Evening to address the audience (for-

mat to be confirmed with the organiser)

• Opportunity to welcome attendees at the event

• Interview with a high ranking representative of your company to be placed on the EBW

2019 website and to be promoted through all traditional and social media channels


• Display your brand logo and/ or name on menus and signage

• Possibility to offer a branded gift to all EBW Evening attendees

Thursday, 10 October | Venue: TBC

I WANT TO BE VISIBLE DURING NETWORKING FUNCTIONS

10


LANYARDSExclusive3,000€

I WANT TO BE VISIBLE THROUGH CONFERENCE MATERIALS

Display your logo, slogan or company name on the official event lanyards and benefit from the highest visibility throughout the conference and beyond. Lanyards will be handed out to each attendee upon registration and must be worn visibly throughout the conference.

CONFERENCEBAGExclusive4,500€

Choose to be the single company prominently featured on all conference bags and gain massive exposure to all attendees.

Item to be produced by partner

MOBILEDEVICE CHARGINGSTATION2,500€

Place a charging station at a key location in the exhibition area for attendees to charge their mobile devices.

PENS & NOTEPADSExclusive4,000€

Sponsor the conference notepads and pens and keep the attendees reminded of your brand as they also take these valued gifts back to their offices after the event.

FLOOR STICKERS (2)1,000€

Increase your visibility at the registration desk or the entrance of the exhibition. You can decide hand in hand with the organization where to place it for best visibility.

• Full page advert on the cover page of the notepad

• Company logo and/ or name on each page of the notepad

• Company logo and/ or name on pen

USB KEYS Exclusive3,500€

The official abstracts will be uploaded and shared on USB keys.

• Notification in mobile app showcasing the sponsor logo

• Distribution of the USB keys during the registration process (included in conference bag, if

applicable)

BAG INSERT650€

NEW• Acknowledgement in the pocket guide and on the website

• Sponsor corporate logo on each produced USB key with EBW logo

09

SPONSORSHIP OPPORTUNITIESI WANT TO BE VISIBLE THROUGH COMMUNICATION TOOLS

MOBILE APPLICATION Exclusive 3,500€

A must in every smartphone. Attendees will be able to access full information about the event and contact fellow attendees and exhibitors.

• Splash screen as advertising space

• Recognition as mobile app sponsor on the mobile app homepage

WEBSITE BANNER 2,000€

Advertise your company’s presence at the conference on the home page of our event website.

WI-FI 4,000€

Help attendees to get connected during the conference by being the official Wi-Fi sponsor.

• Company logo on signage that includes Wi-Fi login instructions

• Wi-Fi network branded with company name

MOBILE APPLICATION PUSH NOTIFICATIONS (2) 1,000€

Dedicated push notification sent to all mobile app users(one pre-event, one during event).

NEW

12

ADDITIONAL SPONSORSHIP OPPORTUNITIES

HOSPITALITY SUITE 3,000€

As it is not always possible to have workshops or presentations on your stand, we have access to a number of rooms at the venue that will give you the additional space you require. Book your own hospitality/ training suite to close deals, network or to give trainings to your target audience in a relaxed and informal environment. Different room sizes and set ups are available to accommodate your needs. Send us your room requirements and we will do our best to find a room to suit your purpose. Please reach out to us for more information.

LOUNGEAREA

This option is the ideal way to boost your visibility at the exhibition hall. Participants will be using the lounge area during all breaks to network informally, to have lunch or to enjoy a coffee. During these precious moments they will constantly be in contact with your brand. Having a lounge area next to your booth is an ideal way to attract participants close to your booth. Bear in mind that the lounge area can be further customized according to your needs with optional items like:

For the above additional items, extra costs might apply. It is however not allowed to showcase any device at the lounge area as this is only possible at a booth.

• Electricity• Monitor• Plants

OPTION 1 (6,000€) OPTION 2 (8,000€)

Includes:• 12 sqm space in the exhibition area• 2 tables & corresponding seating

poufs/ couches• 2 banners to be displayed in the area• 1 literature rack• CarpetBanners to be provided by the sponsor.

Includes:• 18 sqm space in the exhibition area• 4 tables & corresponding seating poufs/

couches• 3 banners to be displayed in the area• 2 literature racks• CarpetBanners to be provided by the sponsor.

NEW

13

EXHIBITION OPPORTUNITIESPUT THE SPOTLIGHT ON YOUR COMPANY

Includes:• 1 table and 2 chairs• 1 full conference registration• 1 electricity socket 1500W

Table Top | 650€(applicable to non-profit companies and start-up companies – contact us for criteria)

Includes:• 1 electricity socket 1500W• 1 sign with name and booth number• 1 table and 2 chairs• 1 full conference registration

Module Booth 6 sqm | 3,500€ - 3,000€ for members

Includes:• 1 electricity socket 1500W• 1 sign with name and booth number• 1 table and 2 chairs• 2 full conference registrations


• Carpet & panels• Company name on website and mobile app• 1 lead retrieval access• Inclusion in the vendor tour(s)


Includes:• 1 electricity socket 1500W• 1 sign with name and booth number• 1 table and 2 chairs• 2 full conference registrations



Includes:• 1 electricity socket 1500W• 1 sign with name and booth number• 1 table and 2 chairs• Carpet & panels


• 3 full conference registrations• Company name on website and mobile app• 1 lead retrieval access• Inclusion in the vendor tour(s)

The access will allow you to scan attendees’ badge in order to set up your own database of the event leads.1 access is included (except for the table tops) as per the above listing of the exhibition package benefits.

Lead retrieval | 200€ (2nd access)NEW

15

BOOKING FORMPlease return a scan of this completed form to: [email protected]

COMPANY DETAILS

EXHIBITION BOOKING

Contact name:

Position:

Company:

Address:

Zip code: City

Country:

Telephone:

Mobile:

Email:

Fax:

Member: ESBB BBMRI-ERIC

Table Top: €650

Module Booth:

6 sqm Member €3,000 Non-Member €3,500




Booth selection:

Preference 1:

Preference 2:

Preference 3:

Topic selection for Vendor Tours (select max. two):

Recruitment/ Sample Collection

Quality Control Pre-analytics

Sample Processing

Sample Storage

Sample Request & Transport

Downstream Analytics

Therapies & Diagnostics

Networks

IT

mailto:mailto:EBW2019%40mci-group.com?subject=

15

BOOKING FORM


SPONSORSHIP PACKAGES

Plenary Session €3,000

Session €1,000

Poster Awards €300

Innovation Award €1,000

Workshop €3,000

Speaker Lounge €2,000

Networking Lunch – pre-conference day €2,500

Networking Lunch – conference day €3,500

Networking Break €2,500

Please specify day: Wednesday Thursday Friday

AM PM

Welcome Reception €7,500

EBW Evening €10,000

Lanyards €3,000

Conference bag €4,500

Conference bag insert €650

Mobile device charging station €2,500

Pens & Notepads €4,000

Floor stickers (2) €1,000

USB Keys €3,500

Mobile Application €3,500

Website banner €2,000

Wi-Fi €4,000

Mobile Application push notification (2) €1,000

Hospitality Suite €4,000

Lounge Area €6,000

Lounge Area €8,000

TOTAL SPENDING

Platinum (=€7,500) Gold (=€5,000) Silver (=€4,000) Bronze (=€2,500)

Please return a scan of this completed form to: [email protected]


15

BOOKING FORM

METHOD OF PAYMENTBank Transfer Credit Card Payment Visa Mastercard AMEX

Credit card number: Expiry date: / CVS Security Code*:

Total amount due (with credit card processing fee): *Visa/MasterCard: final 3 digits on the reverse side of card

Name of card holder:

All credit card transactions will incur an additional 2.5% credit card processing fee. This fee will be applied to the total amount payable. Upon receipt of your booking form, MCI Benelux SA will send you an invoice for a 100% payment equivalent to the value of your reservation. Payment of the invoice before the start of the event is a prerequisite condition for the Sponsor’s participation to the conference

CONFIRMATION

.............................................................................................................................................................................................

Date: Name:

Signature and Company Stamp:

Authorised signature:

In order to ensure a smooth operational process, I accept that my data might be shared with MCI suppliers and partners.By signing the booking form, I have read and accepted the below terms and conditions and the cancellation policy, including theGDPR information.This booking is legally bindingAll mentioned rates exclude VAT

Please return a scan of this completed form to: [email protected]


16

TERMS & CONDITIONS1. Definitions “EBW” shall mean the event, the Europe Biobank Week, which will take place 8-11 October 2019, at Music- and Conference Center (MuK). “Organizer” shall mean MCI in collaboration with ESBB and BBMRI-ERIC. “Exhibitor or Sponsor” shall mean any person, firm or organization allocated a space by the Organizers in the above-said conference, or with a confirmed sponsorship as outlined in this document. 2. Application for participation and acceptance All applications for participation shall be made on the prescribed booking form. The application shall be submitted to the Organizer. Upon receipt of the invoice, the exhibitor or sponsor will promptly transfer the required deposit equivalent to 100% of the total charges and sponsor package. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the ‘Terms & Conditions as stated herein. The application shall become a valid contract upon the Organizer accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand. In particular, the Organizer is entitled to implement reductions in the number of square meters applied for if the conference area available is oversubscribed.3. Rental of stand fitting, design and signs The individual design of the stand, if in excess of the services indicated in the offer, is the concern of each individual Exhibitor who shall apply with the official contractor for furniture, fittings, fixtures and utilities. The nature of the design shall, however, be subjected to the construction regulations applicable to the event venue and to the construction guidelines set by the Organizer. 4. Terms of payment a) 100% of total stand rental charges and items sponsored. b) The invoice shall be paid within 30 days after the issue date of the invoice. c) For other additional services, payments must be made in full, in advance, when placing orders for services. d) Payment by the stipulated date is a prerequisite condition for the Exhibitor’s participation in the conference and use of the stand. e) In the event of default of payment by the stipulated date in (a), the Exhibitor’s or sponsor’s application shall be deemed to be cancelled and 50% forfeited as penalty fees more than 4 months prior the event and 100% within 4 months prior the event; and (b), the Organizer shall reserve the right to claim all payment due from the defaulting Exhibitor or Sponsor. The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise. 5. Withdrawals The Exhibitor or Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way their booking of the conference. However, the Organizer may consider special cases and in their sole discretion grant partial refunds according to how many months/weeks prior to the start of the conference that the proposed withdrawal or charge is made known to the Organizer in writing. Months prior to start of conference cancellation fee: a) More than 4 months 50% b) Within 4 months 100% 6. Movement of exhibits a) The Exhibitor shall bear the responsibility and expenses for transport of exhibits to the conference venue. b) The Exhibitor shall make their own arrangements for the storage and warehousing of the exhibits, subject to the approval of the Organizer.c) The Exhibitor shall submit a list of exhibits to the Organizer at least ten days prior to the start of the conference. d) No exhibits or other goods will be permitted to leave the conference venue. The Exhibitor shall indemnify the Organizer against any loss or damages due to delay or damage to the conference venue. 7. Security and Insurance The Organizer, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the conference by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors shall ensure that they are fully covered by Insurance and take out public liability and comprehensive protection. The period of Insurance shall be from the time the Exhibitor first enters the conference hall until all his exhibits have been properly removed to the satisfaction of the Organizer. The Exhibitor shall indemnify and hold the Organizer, its directors, trustees, offices, employees, agents and representations, harmless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organizer, its directors,

trustees, offices, employees, agents and representations may in any way be subject (including but not limited to members of the public, the staff of the local authorities, or the Organizer of Exhibitors’ staff, agents or contractors) caused as a result of any act of omission of the Exhibitor, sponsor, representatives, employees, agents, contractors or invitees. If the Organizer so demands, the Exhibitor shall provide proof to the Organizer that the Exhibitor has adequate insurance coverage. The Organizer shall not in any event be held responsible for any loss or damages whatsoever including loss of profits suffered by the exhibitor as a result of any restrictions or conditions which prevent construction, completion, alteration or dismantling, or for the failure of any service normally provided at the listed conference ground, for the cancellation or part-time opening of the conference either as a whole or in part, or for amendments or alterations to all or any of the ‘Terms & Conditions © caused by any circumstance not within their control. 8. Security ResponsibilityDuring all periods, security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor, his agent or contractor and the Organizer, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages to property or injuries to person incurred. 9. Damage to venue The exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the conference venue or to any part or parts there of or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of himself, employees, agents, representatives, contractors or persons by reason of the use of the conference venue by the Exhibitor. If the Organizer so demands, the Exhibitor shall insure the venue for any damage and send the insurance documents to the Organizer. 10. Indemnity of the Organizer/Exhibition Manager Under no circumstances shall the Organizer make good or accept any responsibility or liability however arising with respect to damage, theft or loss of any property, goods, articles or things however placed, deposited or brought into or left upon the premise either by the Exhibitor for his use or purpose or by any other person, and the Exhibitor must indemnify the Organizer, its employees, agents and offices in respect thereof. 11. Compliance with laws Exhibitors shall comply with all the rules, regulations and laws imposed or laid down or prescribed in the future by the government, public authorities and owners or managers of the conference venue for all purposes concerned with the implementation of these regulations, of the regulations and stipulations laid down or prescribed in the future by the Organizer by virtue thereof, and of all other contracts relating to the conference the Exhibitor shall be deemed to be domiciled at the office of the Organizer in Brussels. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor’s participation, from the enforcement of these regulations, or from any other contracts relating to the conference, including the Terms & Conditions © stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Organizer, shall be governed and construed accordingly and the Exhibitor hereby submits to the nonexclusive jurisdiction of the courts. Where disputes arise concerning interpretation, the English text of these Terms & Conditions © shall be deemed to be final. 12. Supplementary clauses Whenever necessary to ensure the smooth management of the conference, the Organizer shall have the right to issue Supplementary regulations and instructions in addition to those in the Terms & Conditions ©. All such additional written instructions form a part of the Terms & Conditions © and are binding on all Exhibitors. 13. Infringement of Terms & Conditions ©The infringement of the above-mentioned Terms & Conditions ©, and any other future rules and regulations determined by the Organizer, will result in the exclusion of the Exhibitor from the conference, and the Exhibitor shall have no right to claim compensation or demand refund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay. 14. Unforeseen Occurrences In the event of any occurrence not foreseen in these Terms & Conditions ©, the decision of the Organizer shall be final. 15. GDPR https://www.mci-group.com/privacy-statement

www.europebiobankweek.eu

EBW 2019 Management Team C /O MCI BENELUX SABoulevard du Souverain 280B-1160 Brussels, BelgiumEmail: [email protected]

http://www.europebiobankweek.eu


€¦ · chart mve labvantage sysmex suisse ag cryo bio system liconic instruments technidata cryo...

Documents