chatham area transit

BOARD OF DIRECTORS

Deidrick Cody

Chairman Clinton Edminster

Vice-Chairman

Michael O'Halloran

Chatham County

Kenneth Adams

Chatham County Helen Stone

Chatham County Detric Leggett

City of Savannah

Gertrude Robinson

Chatham County Tabitha Odell

Chatham County Bobby Lockett

City of Savannah

Pete Liakakis Emeritus Member Chatham County

CHATHAM AREA TRANSIT BOARD OF DIRECTORS

AGENDA ● MARCH 23, 2021

Regular Meeting Zoom Virtual Meeting 10:00 AM

https://us02web.zoom.us/j/85839896020

Meeting ID: 858 3989 6020

Due to the Coronavirus (COVID-19) pandemic and the Governor's Declaration of Emergency, Chatham Area Transit Authority has decided to offer our public meetings remotely in order to minimize the risk of spreading the virus. With the Centers for Disease Control and Prevention discouraging gatherings of 10 people or more, CAT decided to move public meetings to online video and phone conferences.

I. CALL TO ORDER 1) Roll Call

II. APPROVAL OF AGENDA 1) Adoption of the Regular Meeting Agenda for March 23, 2021

III. CONSENT ACTION ITEMS 1) Regular Board Meeting Minutes from 2/23/2021

2) Extension of COVID-19 Emergency Measures (Operations)

3) Veterans' Half Fare Pilot Program

4) Coronavirus Relief and Recovery Supplemental Appropriations Act

(CRRSAA) funding

5) 5310 Grant Application Submission and Resolution

6) Disposal of Vehicle Assets

7) FFCRA Employee Benefits Extension

IV. INDIVIDUAL ACTION ITEM(S) 1) Hazard Pay Modification

V. EXECUTIVE DIRECTOR'S REPORT/UNIT UPDATES 1) Executive Director's Update - Valerie Ragland

2) Service Delivery Update - Lenny Cooksey

3) Administrative Services Update - David Stearns

4) System Development Update - Bren Daiss

5) Communications Update - Nikki Freeney

6) Safety and Security Update - Charles Hall

7) Financial Update - Gloria Royal

VI. OLD BUSINESS

VII. NEW BUSINESS

VIII. ADJOURN

https://us02web.zoom.us/j/85839896020

Page | 1 CAT Tuesday, February 23, 2021

900 East Gwinnett Street ∙ Savannah, GA 31401

Board Action Item Report and Staff Summary

SUBJECT: Board of Directors’ Minutes for February 23, 2021

AGENDA NO: 2021-10-0030

DESCRIPTION: Regular Board Minutes for February 23, 2021 – Virtual Meeting

ACTION REQUEST:

XApproval □ Review Comment □ Information Only □ Other

RECOMMENDATION:

Authorize the Chief Executive Officer to proceed with presenting to the Board of Directors’ minutes for

its regular meeting held February 23, 2021 for review and approval.

ISSUE/BACKGROUND:

The minutes for February 23, 2021 are in draft form until board approval. Once the minutes are

approved by the board they will become an official document of record for Chatham Area Transit.

DISCUSSION:

Items of Action on February 23, 2021 Board meeting were of the following:

Action Mover/Seconder Failed or Passed

Adoption of the Agenda for February 23, 2021 Regular Meeting with the following changes as amended: to move Action Item number one and three for Individual Action.

Director Stone /Director Leggett Passed; 9-0

Special Called Board Meeting Minutes Director Stone/Director Leggett Passed; 9-0 Consent Agenda

FY 2022 Budget and Millage Levy Calendar Adoption

Director Stone/Director Leggett Passed; 9-0 Consent Agenda

FY 2019 Legal Fees for Bouhan Falligant

Director O’Halloran/Director Edminster

Passed; 9-0

Regular Board Meeting Minutes from January 26, 2021 with the following amendments: Identify the votes by yeas and nays w/ individual names

Director O’Halloran/Director Stone Passed; 9-0

Extension of COVID-19 Emergency Measures from February 23, 2021 through March 23, 2021

Director O’Halloran/Director Leggett

Passed; 9-0

Close Open Meeting to enter into Executive Session for Personnel and Privileged Legal Matters and Affidavit Execution by the Chair

Director Odell/Director Stone Passed; 8-1

Reaffirmation of former CEO, Bacarra Mauldin’s separation from the agency

Director Stone/Director O’Halloran Passed; 6-3

Page | 2 CAT Tuesday, February 23, 2021

Action Mover/Seconder Failed or Passed

Provide Interim CEO Valerie Ragland with an interim pay Bonus Structure for a total annual salary of $145,000.

Director Stone and /Director Leggett

Passed; 9-0

FINANCIAL IMPACT:

N/A

NEXT STEPS:

Recommendation for Board approval of the minutes, along with any amendments.

ATTACHMENTS:

Board of Directors’ Regular Called Meeting – February 23, 2021

Prepared By: Beverly Dumas, Secretary -Treasurer

[email protected]

Valerie Ragland Date

Interim Chief Executive Officer

mailto:[email protected]

Chatham Area Transit Authority Regular Board Meeting Page 1 of 31 February 23, 2021

REGULAR MEETING

OF

February 23, 2021

10:00 AM

The CAT Board meeting was called to order at 10:00 AM


Chairman Cody: I'll say good morning, everybody. Time I got is 10:04. First, I would like to send greetings to each of you, the citizens and everybody who's able to join us on today's meeting on February 23rd. I thank you all for joining us. We will now call this meeting to order. Beverly, can you please start roll call, please?

Ms. Dumas: Yes, sir. Good morning, everyone.

Ms. Dumas: I have you, Director Adams. Chairman, you have a quorum.

Chairman Cody: All right, thank you.

Ms. Dumas: Thank you.

Chairman Cody: All right. Now that we have a quorum of the Board, before we move into adopting the

agenda for today's meeting. I'd like to call on Commissioner Helen Stone and sharing a few remarks for one of our longstanding Board members, honorary member that is Mr. Pete Liakakis. Director Stone, the floor is yours.

Director Stone: Well, thank you. For some reason, technically, I do not have the resolution in front of

me. But what I'm going to tell you is that Pete Liakakis has served this community above and beyond what most citizens could even dream of. I first met Pete when he was on City Council and he was helping some of the flood victims with a rowboat or some type of a little paddleboat. He wasn't going to wait for anybody else; he was going to take matters into his own hands. And I think that pretty much describes Pete Liakakis in his selflessness service to this community. As you all know, he served on

City Council for many years. He was the Chairman of the County Commission for two terms. He's been involved with Chatham Area Transit for-- I think since about 2006, 2008. But what the man has done for his community goes beyond the pale of a public service. So I just want you all to know that it's an honor to have him as an Emeritus member of this Board. And we certainly wish him in his retirement all the happiness in the world, because, Pete, you absolutely deserve it.

Ms. Ragland: Yes. Thank you. Yes.

Chairman Cody: All right. Thank you Ms. Stone.

Director Stone: Yes.

Dr. Robinson: Chairman, he's muted.

Chairman Cody: All right. Thank you Ms. Stone.

Director Stone: You're welcome.

Chairman Cody: All right. We are all appreciative of Mr. Liakakis’ ongoing services to the Board and this community. Next up on the approval of today's agenda, do we have a motion to approve today's agenda for February 23rd?

Director Stone: So moved.

Chairman Cody: Do I have a second?

Director Leggett: Second.

Chairman Cody: Thank you. Beverly can you please do a roll call vote for us?

Ms. Dumas: Yes, sir.

Director Edminster: Mr. Chair, I've got a discussion point.

Chairman Cody: Yes, Mr. Edminster.

Director Edminster: Give me one quick second.

Director Edminster: I'd like to pull item one and three from the Consent Agenda.


Chairman Cody: I want to note, you want to pull Regular Board Meeting Minutes from 1/26/21 and

Extension of COVID-19 Emergency Measures?

Director Edminster: Yes.

Chairman Cody: Can we note that Ms. Dumas?

Ms. Dumas: Yes, sir. We have that noted. So we'll move that to Individual Action Items for discussion.

Dr. O’Halloran: I think that needs to be voted on.

Director Stone: Correct.

Chairman Cody: Take a roll call vote.

Ms. Dumas: Yes, sir. Director Lockett.

Director Lockett: Here.

Ms. Dumas: And, Director Lockett, just for the record, we're voting on the--. One second.

Director Edminster: Does it need to be voted on? Sorry.

Chairman Cody: Director Edminster?

Director Edminster: Does pulling items from the Consent Agenda need to be voted on?

Chairman Cody: Yes.

Director Edminster: Can we get some legal advice on that?

Dr. Robinson: Yes, because this is new. We've pulled things before, not gone for vote. So I'd like

some legal on that as well.

Director Edminster: I'd like a point of order on from somebody--

Mr. Butler: There isn't. There is no need for a vote on that. If an individual member of the Board wishes to pull an item so that it might be discussed, it doesn't require a vote.

Chairman Cody: Thank you.

Director Edminster: Thank you Ty.

Chairman Cody: All right.

Ms. Dumas: Chairman, I have it noted we're pulling item one and three from the Consent Agenda for Individual Action.

Chairman Cody: All right. All right. Next, we have the Consent Agenda for approval. So we had one

new item added that we were expecting to see that into the Budget Calendar year of Fiscal Year 2022. Do we have a motion to approve items before us on Consent?

Director Stone: Okay, well, I will approve the Consent Agenda with the understanding that we're

pulling one and three and that we're adding the Budget issue.


Ms. Dumas: Okay, thank you. Do we have a--

Ms. Dumas: Do we need a second for that motion?

Dr. Robinson: Are we talking items one, three, and four? Are we adding another budget issue?

Ms. Dumas: Two and four. Those are the two items remaining on the Consent Agenda.

Dr. Robinson: Explanation on the adding of--

Director Stone: Budget.

Dr. Robinson: Yes. Chair, can I get an explanation on--

Chairman Cody: We're adding the Budget Calendar for the Fiscal Year 2022.


Dr. O’Halloran: Yes, that wasn't brought up at Governance. That's been added since, at the Chair's

discretion.

Dr. Robinson: Well, what I'm asking is, do I have a copy of that calendar?

Dr. O’Halloran: Yes. It was in the Board package.

Dr. Robinson: Is that the one on page two? What I'm looking at, where we talk about March 30th, April 30th? Is that what we're talking about, specifically? Okay, I've got it. I just want to make sure I had a copy of it. Thank you.

Ms. Dumas: Thank you.

Chairman Cody: Anymore questions? All right. All right, do we have a motion?

Director Stone: I made the motion.

Director Leggett: Second. Second.

Chairman Cody: All right Beverly. Let's do a roll call.

Ms. Dumas: Okay, thank you.

Ms. Dumas: Thank you. Motion passed.

Motion made by Director Stone and seconded by Director Leggett to approve the Agenda with only two Consent Items under section three which are 2 and

3, Special Called Board Meeting Minutes from 1/29/2021 and FY2022 Budget and Millage Levy Calendar Adoption. Motion passed, unanimously 9-0.

Chairman Cody: All right. Moving onto Action Item. We have one item remaining on as Individual

voting item for the payment of CAT's Attorney Fiscal Year 2019 Legal Fees. It was already explained the reason on the delay of the invoicing. Do we have a motion and

a second?

Dr. O’Halloran: Motion.

Chairman Cody: Do we have a second?

Director Edminster: I'll second.

Chairman Cody: All right, let's do a roll call vote Beverly.

Director Edminster: I've got a discussion point, Mr. Chair.

Chairman Cody: Mr. Edminster, what was your--

Director Edminster: Just so we can get it into the minutes, can I get an explanation from whoever would

like to provide one as to why we are paying for 2018-2019 fees in 2021?

Chairman Cody: Wasn't that already explained?

Director Odell: Yes.

Director Edminster: Anybody want to--

Chairman Cody: So do we need to go into that again, is what I'm trying to get at? If we already--

Director Edminster: Mr. Chair, I'd just like just a brief description for anybody watching as to the reasoning behind that. I do plan on voting for this. I think we've received some great services, but the timing of the payments I think does need some explanation.

Mr. Butler: Mr. Chairman?

Chairman Cody: Yes, sir?

Mr. Butler: I'm reluctant to speak about this, but-- particularly because I'm reluctant to discuss personal medical issues in a public forum. But as was explained several times including in the cover letter to Ms. Mauldin when the bill was originally submitted in in August of last year; and also in several emails to Ms. Ambrose, the Senior

Accountant; with copies to Ms. Royal, the CFO; and also in an email to Mr. Stearns which he requested, and me having provided it. He stated to me, he indicated to me that he understood circumstances and didn't indicate any problem with it. I also would


like to be sure that the Board is aware of the fact that included in that statement was

a statement that was originally submitted in November of 2019 for over $7,500 that's never been paid.

Chairman Cody: Right. Duly noted. Mr. Edminster, do we have anything else?

Director Edminster: What was the last part Ty?

Mr. Butler: The statement included a balance forward from a statement that was submitted in

November of 2019 that was never paid.

Director Edminster: Will this action make that right?

Mr. Butler: Yes.

Director Edminster: It will. Okay.

Mr. Butler: Yes. It'll pay a statement that's been outstanding since November 2019.

Director Edminster: Okay.

Chairman Cody: All right. Do we have a motion?

Director Stone Yes sir.

Dr. O’Halloran: Second.

Chairman Cody: All right, Beverly, let's do a roll call vote.

Ms. Dumas: Yes, sir. Thank you. Director Edminster.

Ms. Dumas: Thank you. Motion passed.

Motion made by Director O’Halloran and seconded by Director Edminster for

the Approval of Payment of FY2019 Legal Fees for Bouhan Falligant. Motion passed, unanimously 9-0.

Chairman Cody: All right. Thank you, Beverly. Next, we have the Executive Director's Report and Unit

Updates from the department heads.

Ms. Dumas: Chairman?

Chairman Cody: Yes?

Ms. Dumas: I apologize. We have two other items that were pulled from Consent, which are the

Regular Minutes from January 26 Board Meeting and then the Extension of COVID-19 Emergency Measures for Individual Action.


Dr. O’Halloran: I make a motion we accept the Board Minutes from 1/26/21.

Director Stone: Second.

Chairman Cody: Beverly, take a roll call vote.

Director Edminster: Mr. Chairman, I've got a discussion point.

Chairman Cody: Yes, Mr. Edminster?

Director Edminster: Would it be possible for these minutes to reflect the breakdown of the votes as they

were cast? On the minutes for January 29th, we do break down how all the votes were cast and which board members voted yea or nay on all the issues, and I would like the same to be applied to the January 26th votes as well.

Chairman Cody: You're requesting a copy of this, Mr. Edminster?

Director Edminster: No, I have the minutes. I reviewed them. It just simply says that either the vote passed with the number for and against. But it does not include who voted for which

yeas or nays. And I think it's important that we do have that down in our official minutes.

Chairman Cody: All right. Can we record that?


Ms. Dumas: Yes, sir. We can accept that with the amendment, with the amended changes from

Director Edminster.

Chairman Cody: Thank you. Ms. Odell, you had something?

Director Odell: No.

Chairman Cody: All right. So now, we want to move back to the Extension of the COVID-19 Emergency Measures.

Dr. O’Halloran: Actually, we have to vote on that.

Chairman Cody: Have a motion.


Ms. Dumas: And I could do the roll call.

Dr. O’Halloran: Sorry.

Chairman Cody: Roll call, Beverly.

Ms. Dumas: Yes, sir.

Dr. O’Halloran: And I'll accept the changes.

Ms. Dumas: Thank you, Dr. O. Director Edminster.

Ms. Dumas: Thank you. Chairman, motion passed.

Motion made by Dr. O’Halloran and seconded by Director Stone for the Approval of the Minutes for the Regular Board Meeting from January 26, 2021 with the amended changes to list the record of votes by yeas and nay. Motion

passed, unanimously 9-0.

Chairman Cody: Thank you, Beverly. Alright, we have--

Ms. Dumas: The Extension of COVID-19 Measures.

Dr. O’Halloran: And I'll make a motion we extend the COVID Emergency Measures.


Chairman Cody: Do you have a second?


Chairman Cody: Thank you. Beverly.

Director Edminster: Mr. Chair, I've got a discussion point.

Chairman Cody: All right, Mr. Edminster.

Director Edminster: Let me just find this real quick. This is a very long agenda.

Director Edminster: I should've printed this out. What page are the Emergency, what page on the agenda

are the Emergency Measures on?

Ms. Dumas 46.

Director Edminster: Okay. Thank you Beverly.

Ms. Dumas: You're welcome.

Director Edminster: Yes, so I just want to make clear for anybody watching that there are two types of

Emergency Measures that we have been voting on since COVID hit. There are, what I would call, Operational Emergency Measures, and there is something else called CEO Emergency Measures. We have not voted on a CEO Emergency Measure. We didn't vote on one in January. I need to look at the December minutes, but I'm not sure if we voted on one in December, but we have continued to vote and move forward these COVID-19 Emergency Measures, which are more operational. I do think as we move forward, we should definitely take a look into being more clear with what these

measures allow staff to do. I think they are important for being able to make changes


to scheduling or operations as we see fit. I just want to make sure that, I think it

would behoove us to make sure that there's no authorization for increased spending or a change to how our procurement rules work with this emergency authorization.

And that it is strictly operational in nature and would carry as little financial impact or procurement impact as we can allow. This agenda item and the ones all before it as well are not super clear on what they are allowing staff to do. And so if I could just get an explanation, maybe from Ms. Ragland, as to why we need these that would be a helpful. I do plan on voting for it. I think they are helpful, but maybe just a bit of

an explanation for ourselves and anybody watching this could be great.

Chairman Cody: Okay. So noted.

Chairman Cody: Mike. We have Director O’Halloran.

Dr. O’Halloran: Yeah, these are extending the ones that we've been operating under for 12 months.

Has there been any changes since last March?

Ms. Ragland: No.

Chairman Cody: No.

Director Edminster: Mr. Chair?

Chairman Cody: Yes, Director Edminster?

Director Edminster: Again, if I may, if I can get an explanation right now as to what these measures actually do. And where they go into, where they fit in with the whole operation of the organization that would be cool.

Ms. Ragland: Well, that information is going to be provided in Mr. Cooksey's update. He will be able to expand on that.

Mr. Cooksey: Yes, I mean, I can talk about this now. The whole focus of this was, again, more on

the operational side. Initially, when COVID became the dominant conversation in March, when things started, it really allowed the organization to make the changes in reference to the schedules. It allowed us to do more deeper cleaning. I think at that time they needed to add staff as well just to meet the cleaning demands. So this is clearly just operational. And we can change some of the language on here to match

what you're saying, Director Edminster. But that's the whole focus of this particular measure, is to give us the flexibility to run the operation, to make the changes, especially so much-- you're talking about scheduling, you're talking about the customer, because these things definitely impact on our customer engagement side. So that's the purpose of this particular measure.


Director Edminster: Another quick question, Mr. Chair.

Chairman Cody: Yes?

Director Edminster: And so, maybe Mr. Cooksey, what I'm thinking and I'm missing the point on, is that the details of this measure, I'm going to be able to find them in the March 2020 Board Meeting, right? There's going to be more details in that one, and this is simply a continuation of it.

Mr. Cooksey: You know what? I will go back and confirm that. I was not here in March when this actually started. I would imagine you would, but I can do the research on that particular issue and track and run that down. But that would be the idea, correct.

Chairman Cody: Do we have any more questions?

Director Edminster: Mr. Chair, if I may, I do think it would probably, it has been a year, and this might be

a really good time for us to look at what are these--. How do we want to treat these, moving forwards? Are they just right? Are they too much? I think it's a good time to maybe review what we've had in place for a year. I'm not sure if that should be done at a committee level. But I do think that the Board, working with the staff and with Ms. Ragland as well, I think that it might be a good time for us to do that, at least before we vote on them next month. I don't want to hold up them right now.



Mr. Cooksey: Mr. Chair, if I can add, this is Lenny Cooksey.

Chairman Cody: Yes, Mr. Cooksey?

Mr. Cooksey: If you may recall in December, if I'm not mistaken, this particular measure was not added in December for the simple fact that, what pushed it back on was the surge. And you can recall, in December, we had a lot of issues here and dealing and struggling with COVID and additional cleaning and changings. So the idea why this

has reappeared is again, giving us the flexibility during the surge period to make adjustments because we just didn't know what the future had in store for us. So that's why this has reappeared.

Chairman Cody: Appreciate it.

Mr. Cooksey: Just a historical nature of that.


Mr. Cooksey: You're welcome.

Chairman Cody: Director Edminster?

Director Edminster: Thank you.

Chairman Cody: All right. All right. So we're going to-- we had the motion and a second on that. Do

we need to take a roll call vote on it?

Ms. Dumas: Yes, sir. I'll start the roll call vote.

Ms. Dumas: Motion passed, sir. Thank you.

Motion made by Dr. O’Halloran and seconded by Mr. Leggett for the approval

of the Extension of COVID-19 Emergency Measures. Motion passed,

unanimously 9-0.

Chairman Cody: Thank you. All right. Next, we have the Executive Director’s Report and Unit Updates

from the department heads. With that said, I would like to turn the floor to Ms. Ragland, and Ms. Ragland is our interim CEO. Ms. Ragland.

Ms. Ragland: Good morning, Mr. Chairman, members of the Board and to all of you who might be

listening in the public, the community, who support Chatham Area Transit. As I begin my fourth week now as interim Director or interim CEO, I'll just let you know that it's been very, very challenging. But I'm encouraged by the many calls, texts, email messages that I've been receiving from not just the support of the Board, but support of current and former employees as well as members of the communities. They've helped me to keep my focus on what I was placed in this position to do, and that is

to move CAT forward during this time. I know it's worth it. I've been associated with

CAT for 34 years, and I know it's worth it to endure whatever I need to do to go through this. With that said, I draw your attention to the interim Director’s Report, which is obviously, in a different format this month. But you'll notice that, I noticed the first 30 days I have initiated some contracts. The first one was the legal services with attorney Charles Bowen from the Bowen Law Group. I've asked him to look into the issues of who actually has the right to represent Chatham Area Transit. And for

those issues that we can't rely on either those two firms that are stated in the record, he can deal with issues that are related to those things that might be conflicts of interest for those firms.

Ms. Ragland: So I have done that. I did send yesterday, at the request of Director Edminster, a

copy of the contract with Ohio River South and also with Rae Michelle Group. The Crisis Management Group is Ohio River South. And although we did have an ongoing

service with Quest Services, who we contacted initially for crisis management, they sent us a proposal and they were mainly dealing with marketing and public relations. So we did reach out to Ohio River South for crisis management because this is territory that we haven't delved in before. For the budget, I contacted Rae Michelle Group

because Ms. Jerraé Williams has a past history with Chatham Area Transit. She has experience in working with the staff. We have a good working relationship and she has knowledge, very, very good knowledge of the financial standings of Chatham Area Transit. So she agreed. Although she terminated services with us on last January, she


agreed to come on board because she understands that time is of the essence. We

do need a budget and she's agreed to move forward with us on that.

Ms. Ragland: Here are just a few updates. I did ask staff to freeze hiring except in necessary positions. Particularly those pertaining to operations because we understand that the

day-to-day operations must go on. So those appointments or hirings would be done and dealt with on an individual basis as needed. For your updates, I listed that Ms. Morrison and I are members of the Mayor's Task Force for Transportation, Housing, and Employment. On the 15th of February, Ms. Daiss, who's our Chief Strategy Officer, made a presentation with Garden City Council that the Chairman and I both attended. Now also on February 18th, Chairman Ellis of the Chatham Commission was the speaker for the Tourism Leadership Conference. Staff members did attend that as

well. Mr. Vaquer is online. He has a Legislative Update. It is attached in the packet, but I'll let him speak to specific points at this time.

Mr. Vaquer: Thank you, Valerie, and thank you all of the Board members. I think I sent everybody

a pretty extensive Legislative Report. Thumbnail is House Bill 462, which is the single

county Transit Special Purpose Local Option Sales Tax Legislation, has been introduced. We're getting favorable responses back from members of the Transportation Committee, and I'm anticipating that we will have a hearing on that bill on Thursday in order to move it forward to the Rules Bill so that we can get out of the House prior to Crossover Day. There are two specific pieces of legislation that are pending that I addressed in the report as well. One would be an amendment to the

CAT Act to rewrite the structure of the Board. That has not been dropped yet. It will be dropped sometime this week, and so will probably appear as late as Monday on the first readers. And the piece of legislation that Carl Gilliard is dropping, has been dropped, but it has not shown up on the list yet. That would address CAT services going countywide. There are a couple of versions of that I believe, that I sent to you. I'm not sure which one he actually is going to introduce. But again, once we see that then we will understand the nature of that and determine if there's anything that we

need to do one way or the other. And I'll be glad to answer any questions that anybody would have.

Ms. Ragland: Thank you.

Dr. O’Halloran: Mike, is Gilliard's bill basically to eliminate the opt-out policy?

Mr. Vaquer: Yes, it basically is to eliminate the opt-out policy. There are two different versions.

One would require or would set up a single majority countywide referendum for the voters to determine if CAT services should be, in fact, countywide. The second piece of legislation is somewhat a different version. That again states that the CAT district is countywide, but gives municipalities the capability to enter into intergovernmental agreements with the County and CAT in terms of determining how that SSD would fit

within their own jurisdiction and the area and level of services that would be desired,

if any at all. I'm not sure that that piece of legislation is much different from the Chatham Area Transit Authority Act that exists now, which contains the opt-out provision. But does contain opt-in language that currently allows a local jurisdiction by a simple majority resolution to petition CAT and the County for expansion of the SSD into all of that jurisdiction or certain areas of that jurisdiction. And that basically

is the dialogue that we are involved in now with Garden City in determining how one would implement the potential expansion of services beyond the current Garden City SSD around Chatham City, the old traffic circle area and portions of Highway 21.

Dr. O’Halloran: Thanks Mike.

Mr. Vaquer: Thank you. Yes, Director Robinson?

Dr. Robinson: In your report, the restructure of the CAT Act, is that correct?

Mr. Vaquer: Yes.

Dr. Robinson: And who's spearheading that or who's leading that charge?

Mr. Vaquer: Representative Derek Mallow has been working on this basically since the first days

of the session and finally has surfaced a bill that I just received. And I believe, in fact, I know it has been sent to the Chatham County Commission, it has been sent to the Mayor and Alderman, it has been sent to Garden City, and I forwarded a copy of this


to the CAT Board last night. That was the first time I was able to get my hands on an

actual copy of what the precise language of the CAT board restructuring language is.

Dr. Robinson: And also in your report, you mentioned having a conversation with Mayor Johnson, and you said he said he had no desire to increase the number from the City on the

CAT Board.

Mr. Vaquer: That is correct.

Dr. Robinson: And part of the proposal is to add another person. So how do you think that's going to--? Does he have any say-so in that? Or if it's passed legislatively, the City will have to adhere to it?

Mr. Vaquer: Well, the process moving any piece of local legislation, and this is local legislation, is that absent having a delegation rule, which basically is an agreement on how many signatures would need to pass something forward, everybody in the delegation would have to sign this. The CAT Board is a creature of the General Assembly and the

Legislative Delegation. And so truly, the discussions on this should logically be

between the Chatham County Commission, the City of Savannah, and Garden City, because that directly affects their level of input on who is going to be sitting on the Board. And so that's kind of, where this stands with the process. You're sitting around the virtual table right now with basically the County having six appointments, the City having two appointments, and Garden City having one appointment. The structure that is contained in the piece of legislation would provide that the County Commission would provide to County Commissioners to serve on the Board, the City of Savannah

would provide two alderman to serve on the Board, the County Commission would appoint an ADA citizen, obviously from the County, to sit on the Board. The Legislative Delegation would provide names as nominations for the Chatham County Commission to select two individuals to serve on the Board.

Mr. Vaquer: They would do the same to the City of Savannah to name one citizen to serve on the

Board. And Garden City would name one elected official from Garden City. That is the structure as proposed at this moment. And obviously, when this is introduced, then the dialogue will begin in earnest on either moving it forward, either dropping it, massaging the numbers. No telling how or where this will go. And it is my recommendation that we do one of two things. One is to oppose restructuring the

Board, which I have made very clear to Representative Mallow without the Board taking the position that the Board is not going to be in favor of restructuring itself. The other option would be just to take a position of neutrality in that since the Board is not a self-appointing, self-perpetuating board that this most logically impacts the County, the City, and Garden City, and it is something for them to deal with. And so that's an evaluation of where we are right now. Again, as it stands, it would require the signature of all of the members of the Delegation, and I'm not sure that they are

in that position at this point in time.

Director Leggett: Mike, that wouldn't affect Crossover Day, would it?

Mr. Vaquer: No, local legislation is not affected by Crossover Day, but functionally, it takes five days to move a piece of local legislation through the process. And so basically this would have to be done by let's say the 33rd or the 35th day in the session, which would be very late in March.

Director Leggett: Do we have all members of our local Delegation present?

Mr. Vaquer: No, we do not have Representative Mickey Stephens present. But as I recall, if he did

remotely or signed a piece of legislation last session, and so he is still a member. He is excused, but he does or should, I'm not going to speak for him. He should have the capability to sign the legislation. And as the delegation rule stands, his signature

would be required.

Director Leggett: Thank you.

Mr. Vaquer: All right. Any other questions? Thanks. And thanks for giving us the opportunity to

have fun up here.

Ms. Ragland: Thank you, Mike. We have a report as well in your package with Squire Patton Boggs.

Mr. Kingston and I are trying to schedule some time this week to sit down and talk and look at some things that might affect CAT in the very near future. I'll move onto


my upcoming virtual APTA conferences. If you'll note that, I've specifically directed

this toward the Director s. Chatham Area Transit has several layers of management, and I know that Dr. Robinson has on several occasions, stressed the need to cross-

train. So we have a membership with APTA, which is the American Public Transit Association. We are given a discount for taking advantage of the conferences and meetings that they offer. So I think this is a great opportunity for Director s who fall immediately under the executive leadership team to be exposed to other transit professionals to network with them. That's the best way to learn the best practices in

this industry and also to promote professional development. They seem to get left out of the curve, if you will. So I'm encouraging them to take advantage of this opportunity. And you'll note in the report that I've noted some overall goals and projects for the next 30, 60, 90 days. Very short term, if you will. There's so much to do and there are so many things that we need to do to get to these points. But I'll entertain any questions at this point.

Chairman Cody: Dr. O’Halloran.

Dr. O’Halloran: Yeah, what's happening with the shuttle?

Dr. O’Halloran: With the DOT shuttle?

Ms. Ragland: The DOT shuttle.

Ms. Ragland: I know Bren has been in discussion. She might want to mention that later on in her

presentation, but she has been in discussion with the City. They have set some tentative dates. We are looking at staffing in according with rescheduling or re-instituting the DOT shuttle. So Bren might want to speak to that. But she and Wendy Arden, who is the Director of Transportation, and also Lenny and I have been discussing that as well as the need for staffing to start it again. But I think Bren might

want to address that later in her presentation.

Dr. O’Halloran: Okay. I'm just wondering where--. We must have drivers assigned to the shuttle. What are they doing at this point?

Ms. Ragland: Well, actually, within our COVID environment, we are having some issues with staffing. We've had a lot of COVID-related absentees. Also already scheduled absences, vacations, things like that. People are going to get sick outside of the COVID pandemic, so we have been having some shortages. So it's kind of worked to our

benefit this time. But in the very near future, we may have some issues with shortages as these operators are coming back into the workplace on a regular basis. Some of them had been out on workers comp, some of them had been out on long-term sick leave, and they're coming back into the organization. So we're looking at that. Lenny and I have been discussing that, that there might be a possibility to, or need to hire even more operators. Dr. Robinson?

Dr. Robinson: I just want to go back a little bit in your report early on, you talked about the freeze on hiring and, if need be, we'd hire more people in operation. And, if need be-- and my question is, are we talking about new hires or maybe people leaving and replacing people? And you probably don't have the answer yet, but the financial impact that

will have on our overall budget would be something that I think we need to look at as well.

Ms. Ragland: Yes, ma'am. In some cases, we have had some people to resign very recently, so

there will be some replacements. But some of these will be new hires as well. And as you said, as we delve into the budget and the budget process, we will be able to better determine what those needs are. How it's going to affect the bottom line as well.

Dr. Robinson: One last thing. On the calendar for the budget, have we looked at whether it impacted

our, the Board, had a calendar already set up for the year, for the fiscal year. Did that

in any way impact that calendar at all? Because on my calendar there was a conflict in one of them, but I could've missed something.

Ms. Ragland: I don't know Dr. Robinson. I don't know at this point, but I will compare them and I

will get back to you on that.

Dr. Robinson: Thank you.

Ms. Ragland: Yes, ma'am. Director Edminster?


Director Edminster: Yeah, thank you Ms. Ragland. I've got two points of clarity. In the report, it says that

you've taken HR, Finance, and Procurement and those are now reporting directly to you, interim CEO. If you can just provide some clarity, as to why you felt that that

was necessary to make those changes. And additionally, does that put us at any risk or not being able to comply with FTA for those procurements and expenses?

Ms. Ragland: I took that step Director Edminster, because initially there was a request for information and it appeared to be some hesitancy to provide information to me. So I needed some way to get a pulse of the organization, if you will. So that's why that was done. So I could go directly to the source, get the information I need to determine

certain specifics about the organization, because I have not--

Chairman Cody: You're on mute.

Ms. Ragland: I don't know why it muted me, but anyway. Because being in this position, of course, is brand new to me and there were certain things that I was unaware of. Things, operations, policies, all of that and I needed to be able to access that information.

Director Edminster: And you don't believe that this may put the organization at risk?

Ms. Ragland: No, sir, I don't. As far as Procurement, there are checks and balances in place. I can't

do anything unless it comes from the level below me. I can't just arbitrarily decide to do something and not go through the procurement process and be questioned about it. No, sir.

Director Edminster: Great. That is a great segue to my other question. Specifically on the procurement of

Ohio River South. Why did this not come before the Board? The math that I did is that it's $9,000 a month. It's a minimum six-month contract. That's about $54,000 at a minimum for that. And that's definitely a far more complex purchase or procurement than something between 9, 10, or even under $20,000. So how did that happen without it coming before the Board?

Ms. Ragland: Well like I said earlier, initially we reached out to Quest. They were not able to provide the services, and so we contracted with Ohio River. We agreed to form a contract for up to a six-month period, but we have an understanding that if not necessary we will not use it. We don't know how often we might need to use it. But we will not use it if

not necessary.

Director Edminster: On that, just a quick point. The contract says it's--

Director Edminster: --continues, not less than six months. Which to me reads as a minimum of six months. So really, we're in this for six months.

Ms. Ragland: I understand your concern. And we know that if it exceeds the authority of the CEO,

that it would have to come before the Board at that point.

Director Edminster: I mean it looks very clearly that it will. This is a $54,000 expense.

Ms. Ragland: Well, we don't know that. But we are prepared to bring it before the Board for approval if necessary.

Director Edminster: And when or if that happens, why was that not done before? Why are we going to be approving something that we've already committed to? How did that happen?

Ms. Ragland: It happened because we need crisis management. As stated before, Quest is a public

relations and marketing firm. In-house staff, we didn't feel was equipped to handle this. And this was an emergency procurement, which is what was done for emergency processes.

Director Edminster: Oh, okay.

Ms. Ragland: It's an emergency procurement. It's not a standard contract. Although we did provide

two quotes to successfully, go through the procurement process, which wasn't necessary. But we did provide that.

Director Edminster: So just for clarity, this was made as an emergency procurement.


Director Edminster: The cost is going to be close to $54,000. The procurement was not brought before

the Board before being signed. And we got into the contract because none of the internal services or the services we had on hand and we're able to do this work.

Ms. Ragland: That's basically correct, sir.

Director Edminster: Okay.

Chairman Cody: Ms. Odell.

Director Odell: Okay, I think it's important to note that Ms. Ragland has said no less than three times,

that if the services are not required, that they won't be used. She has a $20,000 limit as CEO. So if she enters into an agreement that is under $20,000 she can do that. When it starts to exceed her limit, then she can bring it before the Board. So she's done nothing wrong. I think we need to be clear that she's done nothing wrong.

Ms. Ragland: May I also add that because this is an emergency procurement for critical

communication, we have insurance that will cover the expense. Currently, when I spoke with Ohio River, the contract is actually for $9,000. If it exceeds $20,000, then we'll come to the Board. But these monies for these invoices for critical communication will come through our insurance provider, according to the Hilda Mercedes, who is our

Compliance Officer. So that was another reason that we thought we could go up to $50,000 through this insurance provider. Yes, sir?

Director Edminster: I totally agree, Director Odell. If I may, that I think that Ms. Ragland has done nothing

wrong and has followed procurement policy on this through emergency authorization. If this is declared as an emergency authorization, two things I'd like to see are the purchase order, procurement documents related to it. And I think it's interesting to note that this is an exactly the same type of procurement that Ms. Bacarra used for procuring Jackson Lewis at the beginning. And this is a very similar type of procurement between the two. So I'd like to make that point. Because I think that's

interesting that we had one CEO that was able to do that and we've got another CEO,

or that was not made possible to her. And if you may, if you could provide a little bit more information on what are these guys or folks going to be doing.

Director Odell: Before you--

Director Edminster: Yeah.

Director Odell: This is not the same as Jackson Lewis.

Director Stone: It's not.

Director Odell: It is not the same as Jackson Lewis.

Director Odell: Jackson Lewis was not an emergency procurement. We had Bouhan Falligant on point.

You didn't need to go find another law firm that you paid 40-some odd thousand dollars over your $20,000 limit. It's not the same. Now, if we had not had Bouhan Falligant as our attorneys, you could call that an emergency. But how do you call, what exactly was Bouhan Falligant? Why were they not relevant?

Director Stone: That's right. That's right.

Director Odell: So don't try to do that. Don't try to make it seem as though it's apples and apples.

It's not. Bouhan Falligant was on point. They were on services. They were there to provide a service. She went outside of that to get Jackson Lewis. Well beyond her $20,000 limit. So it's not the same.

Director Odell: Are you trying to say that Jackson Lewis doesn't have a $60,000 bill right now? That

CAT is on the hook for.

Ms. Ragland: If I might, add--

Ms. Ragland: Mr. Chairman?

Chairman Cody: Yes. Yes Ms. Ragland.

Ms. Ragland: I would like to also add, Mr. Edminster requested the PO and I'll be glad to provide

that. But when the purchase order was submitted through req, it was only for $20,000. That was the limit.


Director Edminster: Interesting. Thank you.

Chairman Cody: Do we have any more questions? All right, Ms. Ragland.

Ms. Ragland: Okay, can we go into our Service Updates? We'll begin with Mr. Cooksey.

Ms. Ragland: Yes?

Dr. Robinson: Is the page four, Procurement and Contracts, is that a part of your report or someone else's?

Ms. Ragland: Page four?

Dr. Robinson: I've got page four, five, and six that talks about Procurement and Contracts.

Ms. Dumas: That would be David Sterns, Administrator.

Dr. Robinson: Okay. Thank you. Thank you, Ms. Dumas. I'll save it for them.

Ms. Dumas: Welcome.

Ms. Ragland: Mr. Cooksey.

Mr. Cooksey: Yes. Good morning again. Mr. Chair, Board of Director s, Ms. Ragland.

Chairman Cody: Morning.

Mr. Cooksey: Get our presentation set up here. You can go to the next slide. I promise you, I won't be in front of you too long. Our Fixed-Route On-Time Performance seems to be

leveling off. Our goal is 70--. So what we have done, I started working with Planning on looking at each individual route by day so we can really drill down to what are our lower performing routes. What are we doing well? As we try to basically, we're in the homestretch in reference to this goal. So we're continually working on that. And the

next couple of committee meetings, I'll be talking more about some different things or different ideas as we move forward in that area. Next slide. Ridership, three-months slide. Three months in a row, we've managed to slide on this particular one.

I think this is also a great opportunity, I mean, we knew when we started charging fair that we're going to have some challenges. And we've also experienced in the surge, those things combined. But it's also a great opportunity for us now to work on our service. How are we treating our clients? How are we treating our customers? As we continue to fine-tune this. And hopefully we'll manage to see a spike or a reversal on this as things change throughout the country. But again, we are in a three-month

slide and hopefully that will end here soon. Next slide.

Mr. Cooksey: As far as our Paratransit, the numbers remain strong. Our goal is 90%, so it's a good chance we're going to meet that goal. So, again, this is a good number. It's a strong

number. We may even look in the future of bumping that 90% up. I think we're in

the right direction there. So again, this continues to be a strong number. Great team continuing to get the job done in the area, as far as scheduling hearings. Next slide. Top five. Again, strong numbers. As you see, Nicole Lloyd almost 100%. So that's impressive. And again, the majority of our operators are over 90%. So we're going to keep pushing that number up. And the goal, one day, hopefully we'll have 100% on here. But these are our top five. And again, we're excited that they continue to put

in, all the team, but they continue to strive for excellence, and so great job. Kudos to that team. Next slide. Ridership. Slight decline. I mean, the numbers are holding. Not as steep as Fixed-Route. So you can anticipate the bounce back to be quicker. These are still decent numbers. We're going to have a set of clients that have to go to different doctors’ appointments, dialysis, things of those natures. So we shouldn't see, like April of last year, those numbers where we're dipping down into 4,000 trips. But we managed to stay consistent here. Again, I do expect this to bounce back much

quicker than fixed route. Again, the team is doing a great job continuing to take care of our clients in this end. Next slide.

Mr. Cooksey: I brought this line up. I don't know if you recall, back in December, we started talking

about the CAT Mobility Reservation Request Form, which was really our attempt at giving the client another option for scheduling appointments. And as you noticed in December, getting this thing off the ground, really not much activity. So I was a little worried. I said, "Uh oh, people aren't using this. I know it's complicated." I know Director Edminster had mentioned some things, some challenges that he found with


it, but we tried to clean it up a bit. So I am reporting that we are huge jump. So we're

up to 90 clients using this service, using this form. It's actually probably the fastest-growing service that we've been able to provide, so I'm very anxious to see what the

numbers look like. What we found as well, is that a lot of family members or caregivers are the ones actually filling out these forms. So this is a great thing. Again, it's all about giving people freedom, especially in those off hours where they may not be able to call in. And so, you know what? We can give you a little more freedom than, we should be very excited about that. And this is showing we're headed, clearly, in

the right direction.

Director Edminster: Mr. Cooksey, that's incredible.

Mr. Cooksey: Yes.

Mr. Cooksey: No worries. I'm very excited about that. Not heading in the right direction is our ferry

ridership. Huge decline. There really isn't much happening on the convention side, as far as the Convention Center. Now we did have an event this past month, the

volleyball tournament that may help some. But we've got to just continue to watch these numbers. This was a lot lower than I was anticipating. Of course, we had some things going on in December that helped the numbers. January hopefully is not a true measure and more of an anomaly. We'll continue to watch the Ferry Ridership. I did

have an opportunity to meet with Mr. Jeff Hewitt, and he gave me a list of events that start from June to December. They've got a lot of heavy-hitter events coming into town. So I'm excited about that and the possibility of additional ridership. Especially if those things pan out. We're going to continue, keep our foot on the gas there and be prepared for the influx starting this summer, as far as their prediction. Next slide. Call Center numbers. Finished at 11,000, rounded up to 12. Still good numbers, far

as incoming calls. We'll continue to see those numbers hover anywhere between 11 to 14, 15,000-phone calls. They're being handled very well, by the way. I think the organization should be very proud of what this team is doing. Because you don't see

them, you don't hear about them. But they're putting up astronomical numbers. And if you can go to the next slide.

Mr. Cooksey: So our Call Center Customer Service Wait Time, when you call in, for the month of January, it was 38 seconds. Only once had we come close to that, and that was back in September. So that's awfully fast. I mean, I'm just clapping. I'm excited to see this number. I'm just going to keep yelling this number to the top of the world because this just doesn't happen that quickly. The key is you got people that are committed.

They're dedicated. But we're also staffed well. And when we moved to the cloud back in August and started to fine-tune the different software and how we can monitor calls, this is working very well for the organization. So kudos to that team and actually kudos to the whole organization. Next slide. So I wanted to show you what's coming down the pike. One thing, we had this mask mandate. The real challenge of that is trying to deal with hostile situations, trying to de-escalate the situation with people

who don't want to wear masks. And, of course, that is the mandate. This is a dispenser

that we found. These have been out, but they weren't very good up until now. We should have some pilot or demo ones coming in. But what it'll allow us to do is mount these on each bus, on the ferry, and all of our buildings.

Mr. Cooksey: So now, it's self-serve. We have the ability to constantly stock these masks. I believe

we've got about 40,000 on hand, and with the ability to order many more. And this will help deescalate in these situation. It's helping keep riders safe, is keeping the operator safe and you can actually lock them. I think that was the issue before, is you couldn't lock them, so people would actually put their hands inside a contained area, grabbing the mask, where here, it's just one and done. So I wanted you to see what we've constantly looking for new technology, looking for new things to make the job

better. So I just wanted to show you what's coming down the pike. Next slide. So

you've probably heard about this or if you haven't, this is pretty exciting. I think CAT may have attempted this some time ago, and that's our mobile pay option. That's giving the client another option to pay. It makes things safer. It should speed up the system, as well. So what I have here is I'm going to take about two minutes of your time. So everybody turn up your volume. And this is a driver training video. Again, it's about two minutes, so you can actually see what we will be rolling out next month.

We have trained, so far, 90% of our frontline staff on this. And it's pretty exciting stuff. So if you can go ahead and start the video that would be great.


Welcome to the Token Transit driver training video. In this short video, we'll go over

three things: One, how to recognize and validate tickets. Two, how customers purchase passes. And lastly, let you try token transit on your own phone. First,

validating tickets. Customers board the bus and show their phone to the bus driver, like this. Here's what the ticket looks like. Notice the pulsing doughnut, the time of day, and the denotation of what type of ticket the customer purchased. We'll hand

out a driver cheat sheet for you to see all this in slow motion. Notice the agency, the color in motion, and the ticket, and time of day information. Next here's how customers purchase the passes. They open the Token Transit app on their phone, they hit 'buy passes', they select their rider type and pass type, and then hit 'confirm choice', and purchase directly from within the Token Transit app. After purchasing, they can tap to use that pass whenever they're ready. And confirm the activation, and then up pops the visual ticket on their phone that they show you, as the operator,

when they're boarding. And then here, we're back to the visual ticket that the customer will show you when boarding the bus. The customer can close out the ticket and view how much time they have left at any time. They can pull it up, buy another

pass, also pull up the ticket to show you again, if they need to. If you want to try Token Transit on your own phone, you can just download the Token Transit app on the iOS App Store or the Google Play store. Sign in with your phone number and you'll

be all set to purchase passes. Just remember, your agency isn't live yet, so you likely will not show up in the app. To review, we went over validating tickets and how to recognize them, showed you how customers purchase passes, and also gave you a chance to try Token Transit on your own phone. If you have any questions, feel free to reach out directly at [email protected].

Mr. Cooksey: So that's what's next. I mean, one of the most dangerous things in transportation that I found in my history, is silos. People working in silos, doing your own thing. You don't know what's going on. You don't know what the other person is saying or doing. This particular project has brought together our Planning Department, Marketing,

Safety, our Union brothers and sisters, and Operations. This is a collective effort. So,

if not for anything, that in itself is a huge win that we can all work across with each other. So again, I just wanted to give you a little lay of the land as far as the Mobile Pay. And I believe, if I'm not mistaken, there's a press conference that'll be held on March 8th, with an official launch at ITC. If you have any additional questions, feel free to ask me. But I'm open for questions.

Director Edminster: Mr. Chair, I have some questions.

Dr. Robinson: I have one. Oh, I'm sorry.

Chairman Cody: Mr. Edminster, first.

Director Edminster: Thank you, Lenny. Again, a fantastic report and update. Can you walk us through,

and I know that we would discuss this at the beginning of the RFP for these mobile

ticketing, but how will it register? Will we be able to see how many people paid with Token Transit versus how many people paid in another way? And then also, are we doing any training around, like if I tried to evade the system and show you an image? Are we talking about non-compliance from riders with using the system? How do we

securely make that happen?

Director Edminster: And finally, very exciting and congratulations on making it this far.

Mr. Cooksey: Sure, sure. It's definitely 100% of a team effort. To answer that second question, if you looked at the app, what happens is there's the pulsating circle that pulsates. So what happens is the driver has to see that pulsating symbol in order to know it's active. So you can't just snap a picture of it and say, "Oh, look at my phone. I paid."

So that's a great question because I had a chance, this is my second system being

rolled out with. And the original system I was involved with, you could technically beat the system. This one actually up on that end, because it has to be pulsating in order for it to be accepted. So that's a great thing. Now, we will be able to tell what route that it was used on. Of course, there will be data and reports we can pull to know how many people are purchasing it and so forth. But we'll also know where they're purchasing it, which is high frequency or high-frequency routes where they're

purchasing this stuff. So we'll be able to pull all of that different data. And also remember, this is also available for paratransit as well. So this is across the board.


And again, this is everyone. This is the whole organization getting involved and behind

this project to push it out, so.

Director Edminster: Mr. Cooksey, I've got one more question.

Mr. Cooksey: Yes?

Director Edminster: Sorry, Dr. Robinson. Let's say that we wanted to do a deal with Savannah State

University, where all college students would be available to ride all of our buses at any time for free. Would we be able to push passes to them through an email or something like that? Will this possibly be able to help us do group ticket purchases?

Mr. Cooksey: Yeah, you know what? Without doing a little more research, I wouldn't see why it

would not, with today's technology where you can do that. But I will circle back and do a little more research to confirm that answer. But again, logically, you would believe that we would be able to do that.

Director Edminster: Thank you.

Mr. Cooksey: Yes?

Dr. Robinson: I have a question.

Chairman Cody: Director Robinson.

Dr. Robinson: This is a non-compliance question, Mr. Cooksey. I love the mask dispensers that you have, that you're looking at. But my question is, I've been to a couple of public service

events where masks were mandated. And in order to ensure that it happened, there was security there. If anybody violated, there was someone other than the employee that could pull them out of line. So if you have a non-compliant rider, during our training, how have our drivers been trained to handle that?

Mr. Cooksey: That is one of the agencies our size who do not have a transit police department, that

has been a major issue across the country. For us, what you would do if you have a rider who does not comply, that particular driver, if you're in a safe location, you open both of your doors, because what you want to do is allow that person to be able to exit the bus. You call the dispatch center; you let them know your situation, for them to dispatch a supervisor out. Depending on the severity of the situation at that point,

they'll notify the local police department. So there are those particular steps that you take. Now, I have not received many complaints, actually, very few, of people not complying. And that's the whole purpose of the barriers that were purchased. It's not just for COVID. That's not the intent of them, originally. Had nothing to do with that. It had to do with operator who we're dealing with unruly customers. It's a safety feature. So that in itself just happens to be, they're installed now. Many people feel

they were just COVID, but it also helps with this type of situation where you may have a disruly client or customer not complying.

Dr. Robinson: Thank you.

Mr. Cooksey: You're welcome.

Ms. Ragland: Are there any other questions?

Dr. O’Halloran: I just had one, and it generally concerns the rapid drop in ridership over the last four months. I mean, how long are we going to be able to work at full capacity if the

ridership keeps dropping this badly, especially with the Ferry Service and our Fixed-Route?

Mr. Cooksey: I mean, it's to the point, especially the alarming number on the Ferry, where at some

point we need to get with the staff and really draw a line in the sand on that. On really

what's acceptable. I do know March is normally a high month anyway, and we may see us bounce back in March.

Dr. O’Halloran: With St. Patrick's Day, a lot of that. And there will be no St. Patrick's Day.

Mr. Cooksey: That's correct. But even industrywide, from what I've seen, March tends to be. March and October are really your months where you tend to see pretty substantial numbers. But you are correct. I mean, at some point we'll need to draw a line in the sand on

what's acceptable and what steps we need to take next.


Dr. O’Halloran: Yeah, especially when this Convention Center is saying they don't have anything big

planned until June.

Mr. Cooksey: Yeah, that's correct.

Dr. O’Halloran: And they're the major reason we have ferry service. So we have to start drawing-- definitely drawing lines in the sand on these things because we can't afford to budget everybody else's shortages for much longer. We're taking a beating on financial.

Mr. Cooksey: Agreed.

Dr. O’Halloran: To support all these other organizations that have canceled service on us.

Director Stone: Also, may I mention something? We've talked in the past about exploring the option

of the First Mile, Last Mile with other transit systems that are using that. And if we need to start thinking a little differently, rather than running these large buses throughout the county, and we can do something a little more creative to get people

where they need to be, then I think now is the time to be doing this.

Mr. Cooksey: I agree. Now is the time. I know, Bren Daiss's team, she has her full team in play

now, so we do need to do a deep dive, because there are other options and we do need to exercise them. You can just see just from the ridership and what's happening, the trend. Even if these were good times, you still need to offer those different options. Different mobility buses out on the outlying areas that feed into your main line or different services, dial-a-ride type services. They're expensive. But there are options

that we do need to explore, and I don't disagree with you there. I think we have, we're upon that time now where we need to probably scratch something out and see what it looks like.

Director Stone: I agree. It seems to me that we've got to do something, when you break it down for

the amount of money per person per mile, these numbers are starting to get scary.

Mr. Cooksey: I understand.

Director Stone: Thank you.

Mr. Cooksey: Yes.

Ms. Ragland: Are there any other questions for Mr. Cooksey? Okay, if not, then we can move into our Administrative Services Update with David Sterns.

Mr. Stearns: Thank you. Just a minute. I'll share my screen, here.

Mr. Stearns: So just highlighting a few things. I won't keep you very long. But Compliance is

continuing to implement the DocTract program. So this program, I've talked about it. It's exciting for me, at least. It coordinates all policies, all procedures into one

platform. And essentially will act as a intranet that all employees will be able to access easily, really, any time they want. It also has the feature of being able to require attestations that you received a policy and that you received a document or whatever

you want. So that's really helpful in the Compliance world to be able to show not only that you have a policy, but that you can prove that somebody received it because they acknowledged receipt. So at this point, we've uploaded our policies into the program and we've put our users into the program, so we're getting really close to being able to launch it out to everyone. So just give you a update on that. So the HR Department, we completed a number of trainings for MUNIS, as the Board's aware. Our understanding and ability to use MUNIS as an HRIS, Human Resource Information

System, was somewhat limited, but we're able to start getting some training underway. We've gotten several basic trainings done and we have more coming up in the next month or so. So we're excited to get that underway.

Mr. Stearns: Risk Management. It's about time to start insurance time. So we've met with Seacrest

Partners to go over CAT's current needs, talk about potential pitfalls, potential deficiencies. So Hilda Mercedes, the Compliance and Risk Manager, really is doing a good job spearheading the insurance areas for CAT. And so we're looking at getting insurance. It's somewhat of a moving target to try to guess what insurance is going to cost for 2022, but because we're entering the budget cycle, we're underway in that regard. And that's pretty much it. A brief update for you today. I'll take any questions

if there are any. No? Okay.


Ms. Ragland: I think Dr. Robinson stated earlier that she had a question-- okay, there she is.

Dr. Robinson: I was trying to unmute myself. I was struggling. I was looking at the Procurement

Contracts on page four, five, and six that I have in front of me, and I just need some

clarity. On page four, we talk about Procurement Status. It says, "Bus order expected on 3/2020." So have the buses not arrived or should that date be changed?

Mr. Stearns: They haven't arrived. And Lenny maybe could speak more definitely. But I think

they're still scheduled to come in in March of 2020. Lenny, is that correct?

Mr. Cooksey: Yeah, we're receiving our first bus in March.

Dr. Robinson: But that should be 2021, then.

Mr. Stearns: Oh yeah. Yeah, you're right Dr. Robinson. That's a typo. Sorry. I forget what year

we're in.

Dr. Robinson: Okay, that concerned me a little bit. And then the second item, it says, "Awaiting

Contract Award." So the RFP was levied in April of 2019 and we've not made a decision

on that one yet?

Mr. Stearns: That's the consortium. We're part of a--. So a consortium is when a bunch of agencies get together to basically increase your buying power. So yeah, last I knew, they hadn't

awarded the contract, the full contract, as of yet. And so I can reach back out. It's being handled by, I think Gwinnett County is spearheading that. We're part of it, but Gwinnett is spearheading the actual procurement. So last information I had, they hadn't awarded the contract as of yet.

Dr. Robinson: But when that contract's awarded, will we have to do anything financially to be a part

of it?

Mr. Stearns: No, we're already a part of it. And what it does, it give us the ability to buy buses off

this contract. So it basically makes buses available to us, all types of buses, including electric, diesel, any. They have just various different buses that are available to the consortium members. And so when we look to replace, say, our fleet through our TAM Plan, our diesel buses or whatever, we can just go to that, already done procured contract, to then just buy off that contract whenever we're ready.

Dr. Robinson: Okay. And then on the General Council Recommendation to the Board of Director s on 10/27/2020, is that right?

Mr. Stearns: Yeah. Yeah.

Dr. Robinson: So what does that tell me? It's effective or--?

Mr. Stearns: No, that just is in limbo. As of January, it was just in limbo. So I'm not quite sure of

the current status of that. But if it were awarded, it would say, "Awarded", or "Proposal's Being Evaluated." So that's just mean it went to the Board in October and then it's just been in limbo. And keep in mind, this is the January update, so it brings

you through January.

Dr. Robinson: So all of these have already been budgeted in some form or another, is that correct?

Mr. Stearns: Yeah. Yeah. The solicitations, you're talking about?

Dr. Robinson: Yeah.

Mr. Stearns: Yeah, yeah. A lot of them are capital projects, so like Electric Bus, Bus Consortium, Legislative Advocacy as part of normal budget. General Counsels, it's usually part of your normal fiscal budget process. Susie King Taylor’s capital project management.

That's just hanging out. But that would be potentially capital depending upon how you

bill it back to the projects they're working on. Interior Design is capital and IT is budgeted. So it's a mix.

Dr. Robinson: Yes. Okay, quickly, and then on page five, when I look at the contracts that are going

to expire this year--

Mr. Stearns: Dr. Robinson? Did I lose you?

Dr. Robinson: I'm here. Where are you? You hear me?


Mr. Stearns: It must be on my end. No, I heard 'page five'.

Dr. Robinson: Okay, on page five, there are about one, two, three, four, five contracts that will

expire in 2021. And as we move forward for year 2022, will these items should be a

part of that because two of them will expire at the very end of this fiscal year.

Mr. Stearns: Yeah. I mean, typically, the person responsible for the department; they'll see contracts that are current in the budget template process. And so the person in charge

of the department would take a look at the contracts, see if that's something that needs to be renewed or if it's something that can be allowed to lapse. And then you look at the contract and say, "Well, I think we can renew it for about that, maybe plus a certain percentage." It's always somewhat of a guess game as far as what you're actually going to get. But if it's a contract that the department leader would consider needed going forward, then they would take the previous contract and say, "Okay, well, we're going to have to renew this. So we probably want to account for that in

the budget and add in a little bit of extra, because it's probably going to be more

money than --."

Dr. Robinson: And my only reason for pointing this out is we're all concerned about what the

budget's going to look like in 2022. So as these things expire, the costs may go up, so we need to think about that. And I heard you say that this takes us through January of 2021. So have there been any additional contracts, that's not on here that will show up maybe in next month's report?

Mr. Stearns: I would imagine. Procurement and Contracts don't fall under me now. I know Ms.

Ragland mentioned a couple of contracts. So that's handled in that department. So I would imagine so.

Dr. Robinson: All right. Thank you.

Mr. Stearns: You're welcome.

Ms. Ragland: Are there any other questions for Mr. Stearns? If not, we can move into our System Development update with Bren. Hi, Bren.

Ms. Daiss: Hi, Ms. Ragland.

Chairman Cody: Director Odell.

Ms. Daiss: Mr. Chair.

Ms. Ragland: Oh, I'm sorry.

Chairman Cody: We've got Director Odell.

Ms. Ragland: Just a minute, I'm sorry.

Chairman Cody: Ms. Odell?

Director Odell: I'm sorry. Chairman Cody, I think we have some members that have to leave at noon. Perhaps we could do our Executive Session and then catch up with the rest of it for

those that have to go. So that we can have everybody a part of the Executive Session?

Chairman Cody: Yes, I believe we can come back to this. So we need to move. I want to make a motion to move on to Executive Session. It's going to be related to Personnel Litigation. I

wanted to get a motion and a second so we can move right into Executive Session.

Chairman Cody: Do we have a motion?

Director Stone: I'll make a motion.

Director Odell I'll make a motion.

Director Stone: Okay, I'll second.

Dr. Robinson Discussion. I got a point of discussion. I'd like to ask a question.

Chairman Cody: Yes, Dr. Robinson.


Dr. Robinson: The remaining items on the Executive Director’s Report, are we doing this because

we think they'll be lengthy? Or why are we omitting those and not just finishing it out? That's my question.

Chairman Cody: We got members who got to leave. So we wanted everybody to make the Executive

Session to get any questions that we need to ask in Executive Session out the way.

Dr. Robinson: I don't want to put weight on one over the other, but there could be questions that

the person want to ask about the Financial Update that has to leave as well. I'm just asking if we can just--. If they're not going to be lengthy, can we just--. Because we're at 11:34, so, yeah, I guess well, I just wanted to know. Are we weighing one more heavy than the other?

Chairman Cody: We got a motion and a second. We could take a vote on it to see if anybody got a

problem with it. Beverly?

Ms. Dumas: Yes, sir. Director Edminster.

Director Edminster: Just to be clear, we're voting to go into Executive Session?

Chairman Cody: Yes. Yes.

Ms. Dumas: And to authorize the Chairman to execute an affidavit. Okay.

Ms. Dumas: Motion passed. Enter into a closed session.

Motion made by Director Odell and seconded by Director Stone for the Board

to move into Executive Session for Personnel and Litigation and to authorize the Chairman to executive an affidavit. Motion passed 8-1, opposed by Dr. Robinson.


Executive session was called to order at 11:35 a.m.

Executive session ended approximately at 12:20 p.m.

Chairman Cody: All right, thank you. I want to note that there were no votes taken in Executive Session today, and I want to get a motion, call for a roll call.

Director Stone: Are we back in session and you're ready for a motion?

Chairman Cody: Yes, looking for a motion.

Director Stone: Okay. All right, Mr. Chairman, I make the motion to and I'm--

Chairman Cody: We going to--

Director Stone: Going to guess at how this needs to--

Chairman Cody: Yeah, we're got to make a motion to come out of Executive Session first, right? And a roll--

Director Stone: Okay, then I make the motion that we have--

Mr. Butler: The Chairman can convene the Public Session after they close the Executive Session. You don't need a motion for that.

Chairman Cody: All right. All right. So Ms. Stone?

Director Stone: And I'm going to see if I can word this correctly. Mr. Butler, if the wording needs to

be tweaked, please help me out. But my motion is to uphold or reinstate the

termination of Bacarra Mauldin.

Mr. Butler: I think the term that you're looking for is 'reaffirm'.

Director Stone: Reaffirm, okay.

Dr. O’Halloran: I second that.

Chairman Cody: Beverly?

Ms. Dumas: Okay, yes, sir. Roll call votes. Director Edminster.


Ms. Dumas: Chairman Cody, motion passed.

Motion made by Director Stone and seconded by Dr. O’Halloran to reaffirm

the termination of former CEO, Bacarra Mauldin; Motion passed 6-3, opposed

by Director Edminster, Dr. Robinson, and Director Leggett.

Chairman Cody: All right, we are going to Ms. Ragland. We're going to have to go back to--. So we were just about to get ready for Ms. Bren Daiss.

Ms. Ragland: Yes, sir. That's correct.

Ms. Daiss: Thank you.

Chairman Cody: Hey, how you doing?

Ms. Daiss: Good afternoon, Mr. Chairman, members of the Board. Let me just pull up my screen. One second.

Ms. Daiss: As a reminder, my division includes Long-Term and Transit Planning, Route Scheduling, Innovation and Business Development. Today, I just want to review one of the larger projects which my team has been working, and then I'll touch on some of the questions that Dr. O'Halloran had earlier in the meeting. As you know, we were invited by Garden City's City Council to work with city staff on a Potential Expansion

of the Transit District. And I presented to the Council at their work session on February 15th, which was last Monday. The highlights from this presentation are as such: I talked about CAT's vision for Garden City, which includes rethinking transit services for the overall community with a focus on underserved and unserved communities, connecting communities, and workforce development and connection from home to work to home. You can see here in the red on this map on your screen that the red highlights the current parcels that are in the transit district in Garden City. You can

also see the colored lines are the routes that we currently take. And so there are a

couple there that go through Garden City or go directly around Garden City, which are the 3 West Chatham, the 3B Augusta Ave/Hudson, the 17 Silk Hope, and the 25 Westlake.

Ms. Daiss: And in our conversations with Garden City staff, we realized that there's a lot

happening in their community. Still some in construction and some in the design and planning phases. So we developed a potential phased approach to extending the transit district. As you can see here on the map, Phase 1-A would be about connecting existing service on the Route 21 corridor. This has been a major priority in comments that we've received from the public. So that's where we wanted to plan for Phase 1-

A. This service would support the plans of relocation of the school and would implement temporary stops during the transition period. So basically, there could be several stops along the corridor, one of them being at -- Ave., and one of them at the current school location, and then later at future school locations. This is a really

straightforward extension of our current service, is the 3 West Chatham already travels this route, but does not stop in the highlighted section because they're not in

the transit district. With the addition of these parcels in the transit district, we could maximize efficiency while assisting students and employees in their daily commute. For the second part of Phase 1, we proposed including these parcels at the very north end of the city on both sides of Dean Forest Road. These are primarily industrial parcels. Those parcels in that light purple are industrial, and those parcels in the yellow are commercial. So you can see there's commercial along the Dean Forest corridor, but industrial behind it in those industrial parks. And this is another area

where we currently travel with the Route 3 West Chatham bus. We could add additional stops here along Dean Forest Road with a loop through both of these northern and southern sections and provide additional and more efficient service for businesses and employees here.

Ms. Daiss: And then onto Phase 2. For the second part, we imagined including additional parcels

along the west side of the city, in these highlighted areas, these three highlighted areas there on Dean Forest Road, along Lewisville Road, and then in that mixed-use development that's there where City Hall is located on that more southern end of the city. We know this area has much potential around the corner and we want to support the current and future businesses in these corridors with access to transit service. So

if the city were to choose to include these parcels in the transit district, we did a rough calculation of the commercial and industrial parcels that we have suggested be


included in Phase 1-A and B. Again, this is just Phase 1, and we're close to about

$70,000 that could be raised if those parcels were included in the transit district. I also want to emphasize here that I specifically said commercial and industrial. There

are no additional residential parcels that have been proposed to be included. Only parcels along these corridors that are commercial, industrial, and institutional. And --- institutional parcels are, for example, the school along Route 21. We included that parcel, even though we know that they won't be a generator of taxes, but they're certainly a generator of use.

Ms. Daiss: So in conclusion, these were the main points of the presentation I gave at last week's City Council meeting to Garden City. The Board had some questions for CAT, as well as for their attorney, as to the history and process of the transit district. And we will

submit our answers to Mr. Feldman, the City Manager, with whom we've been working and await their direction for next steps. But I just wanted to bring this to your attention so that you could get a better feel for exactly what we presented to Garden City. It's exciting to see so much development happening there. And not only the

Board, but also customers really reaching out to us and saying, "We need transit service in more than what's already there." So that's exciting. Now, my presentation was going to end there, but I don't want to end. I want to touch on Director

O’Halloran’s questions about the DOT shuttle. If you'll refer to the last page in your packet, under System Development Unit, and page six of that section, we have been discussing with the City of Savannah the options for restarting the DOT shuttle. As you know, it was temporarily suspended in 2020. And I'm going to stop sharing my screen so that y'all don't have to look at that screen anymore. The DOT shuttle was suspended in 2020 due to the current COVID-19 pandemic, and we've been working

with city staff to determine when it might be reinstated.

Ms. Daiss: On January 7th, we met with some city staff and the Department of Public Health about the impact of the pandemic on public transit and the process of bringing the DOT shuttle back into service. And while they are prepared, excuse me, to bring the

DOT shuttle back into service, they have not yet chosen a date. So we've been talking to them about how much time we might need to get up and running. And that's where Operations has come in. We expect a two-week prep time before we can start the service. And the City is looking at warmer weather. So I'm not sure exactly what that means. I think that's to be determined, and that's partially because the Public Health Department has recommended that the DOT shuttles have their windows open. So

when we get to that point, that the windows can be open and customers can be comfortable on the DOT shuttle. I know that the City has been keeping in touch with us and is prepared to restart that. In the meantime, in-house, we have added the DOT shuttle in our scheduling in a back way so that it can still be happening. So that we can pick up the DOT shuttle without having to do a whole entire schedule change. So basically, to comply with Union regulations, we have been putting it in the scheduling component for operators, but not showing it. And it's a little confusing, but

the point is, we don't need to do an entire schedule change when the DOT shuttle comes back up. We will need to do a board bump, which means the seniority operators will have the option to choose to bump over to that schedule, and we'll be ready to go. So we're just following the City's time table as to when they're comfortable.

Dr. O’Halloran: I have a couple of questions. When will Garden City be able to implement those tax

changes to allow us to extend the service? Are they going to be able to do that soon? Because I know, they're on the same tax base we are. That they would have to have that on the bills by July 1st or June 1st, whatever their date is. Are they prepared to get to that point or are we going to be running it basically as a deficit until they can get it passed?

Ms. Daiss: Neither. We wouldn't be picking up the Garden City additional routes until we have a way to fund them.

Dr. O’Halloran: Okay, so that could be a year from June.

Ms. Daiss: We're following their lead.

Dr. O’Halloran: Okay, and in reference to the DOT shuttle, what happens if they decide to come back with that when we're short drivers? I mean--

Ms. Daiss: We actually have been--


Dr. O’Halloran: We really do need to set a firm date. We're talking about driver shortage now. And

now potentially 8 or 10 new drivers are going to opt up into that route, because I'm sure it takes at least 6 or 8 drivers to cover the DOT shuttle during the time of service.

And we can't train them in two weeks.

Ms. Daiss: And we've been discussing just that.

Dr. O’Halloran: This is becoming problematic, but I don't know how we get around it.

Ms. Daiss: We have a meeting later on this week with Ms. Val and HR and Operations to discuss just that. How to figure out and how it's going to work in the Operations side.

Dr. O’Halloran: Okay. That's all I have.

Director Edminster: Mr. Chair, I've got a question.

Chairman Cody: Yes, Director Edminster.

Director Edminster: Bren, so it looks like we're going to be making about 70K a year from increased tax from these parcels. Will that match the expense of the extra service we're looking to add?

Ms. Daiss: If Garden City chose to include those parcels in Phase 1-A and 1-B, yes, the additional stops that we would want to cover would be covered by that $70,000 addition in tax base.

Director Edminster: So we're not necessarily creating any more linear--. We're not making a right turn

and a left turn; we're just stopping more, pretty much?

Ms. Daiss: That northern section in Phase 1-B, would be we would be making a left turn and a

right turn into those industrial parks. And then for Phase 2, that would be looking at new routes, possibility of extension, but there would be more research as to how

those would work. But for Phase 1-A and B, we do basically go down those routes already, which is great.

Director Edminster: Got it. Thank you.

Ms. Ragland: Okay, are there any other questions for Bren? If not, we'll move to the

Communications Update, with Ms. Frenney.

Ms. Frenney: Good morning, or good afternoon, everyone. I'll be really, really quick. We have all the January highlights in your board packets. We continue to publish the CAT Inbound

employee newsletter, as well as the CAT Outbound community newsletter. In January, we distributed three editions of the Inbound newsletter. And I'm excited to say that every time I see a driver, we'll go out on the platform or over a CAT Central, they are excited about the newsletter and about being featured in it. We're going to do more

features on the employees in those newsletters coming up. But the topics for January included Human Trafficking Prevention Month, the Call Center Satisfaction Survey, and our Employee Text Notification System. Eric continues to do a really good job of

publishing these newsletters and getting them out timely. Speaking of the Employee Text Notification System, we implemented this system is yet another tool for engagement and as a way to keep employees updated on CAT happenings, specifically our drivers. We launched an internal engagement campaign to get our operators to sign up to receive the notifications. Once an operator signed up, they received a CAT-branded facemask and hand sanitizer that they were encouraged to wear and use on the buses. I think the campaign was quite successful, as we had 103 subscribers as

of February 3rd. So we're almost halfway there with getting everybody signed up. Taundra Scott led this initiative, and she did a fantastic job.

Ms. Frenney: In January, we also sold 553 passes online, amounting to $2,696 in revenue. We also

implemented a Human Trafficking Prevention Campaign. The Marketing Team joined forces with agencies across the country to share information about human trafficking and prevention measures. As you know, public transit and transit in general, including Greyhound, are ripe for human trafficking. So one of the things that we want to do is implement a, If You See Something, Say Something Report if you see something that just doesn't look right. And those efforts included social media posts, printed newsletters, and press releases. And in addition to interior bus cards, we--. Oh, before

she was appointed interim CEO, in her capacity as Outreach Manager, Valerie helped


organize the Sixth Annual Traffic Jam in her capacity as a member of the Savannah

Interagency Diversity Council. So we really wanted to make a splash about human trafficking during Human Trafficking Prevention Month, and I think we did a good job

with that.

Ms. Frenney: Last, but not least, considering we've had a lot of negative media this month, I'm glad

to report that CAT's Black History Landmark Tour map has received some national media attention. A week ago today, Fox News sent down a team from New York to interview me and representatives from the First African Baptist Church, the Savannah African Art Museum, and the Beach Institute about our landmark tour. They spent the entire day with us on a CAT bus going around town to see the landmarks, and it will air--. They just text me a few minutes ago and said that the story will air tomorrow

on Fox and Friends at 7:25 AM. So you guys turn to Fox and Friends tomorrow to see this exciting interview. I'm really, really excited about that campaign. And we've gotten so much great feedback in the community. Each one of the locations that were featured have maps at their locations. We've printed about 1,500 of those maps and

passed them out. They have been, really, a great hit. I guess the only place that we didn't pass them out is the cemetery. There's nobody there to pass them out. And that is my update. I am excited about tomorrow's story. I hope you all will watch. The

marketing team is really excited about it as well. Everybody but Eric went out with Fox and news. Everybody on the team except for Eric, because he was here managing the YouTube site for our Governance Committee Meeting. But everybody went out and participated. And I think it was a really, really, really, really good day for CAT, and I'm looking forward to seeing the story tomorrow. That's my report. Thank you.

Director Edminster: Mr. Chair?

Chairman Cody: Yes, Director Edminster.

Director Edminster: Ms. Frenney, that's fantastic. That's definitely not the--. This would probably be the first time I've tuned into Fox and Friends tomorrow morning, but I'm eager to do so

and see some recognizable faces. I'm just trying to wonder, how can we duplicate

this in the future? And that makes me think, how did Fox and Friends, how did they contact you? How did that work out? How'd they find out about this?

Ms. Frenney: Well, as most of you know, I guess, I used to be a reporter. So once a reporter, you

always have friends in the industry. And a really good friend of mine that I graduated from FAMU with is a producer at Fox and Friends. She's actually leaving on Friday to go to the Today Show, so hopefully we'll be able to get some stuff on the Today Show. But she's a good friend of mine and I sent it to her. And they picked up on it as Fox was doing some Black History Month features all month. So I was just excited that they thought it was good enough to send someone down. Now, if you all watch Fox and Friends, they sent Lawrence Jones, who is one of their African-American

correspondents here. It was his first time in Savannah. I have invited him back. He

and his girlfriend have planned to come back this summer to see more of Savannah. More that Savannah has to offer. So that's how we got--.

Director Edminster: Pass him off to Joe Marinelli when he comes back down here. We can have a--. That's

very cool. I'm quite impressed. Thank you.

Ms. Frenney: Thank you.

Ms. Ragland: Dr. Robinson.

Dr. Robinson: Yeah. I think that it was such a great joint effort putting this on. My question is, okay,

where do we go next? Because we've got other ethnic groups. We've got other ethnic holidays. Once you do something like this, you cannot leave anybody out.

Ms. Frenney: You are absolutely correct. In the Marketing Team, we have been talking about that

in length. We were talking about doing something very similar for St. Patrick's Day and celebrating all of our Irish landmarks. We're actually talking about doing something for Hispanic History Month, which is in October. So we have a team meeting tomorrow. We meet every Wednesday. We have a team meeting tomorrow where we'll discuss budget and then we'll discuss also going forward, because this

project really didn't cost us a whole lot of money in the big scheme of things. It was less than $6,000 to actually put it together. So we are talking about doing more. We've gotten some feedback from some others in the community, including the Women League of Voters, who wanted to do something with us for Women's History


Month. But that's next month in a couple of days, and we just really didn't have time

to get it together. Dr. Robinson, I do want to thank you for helping us, you and Valerie, for helping us get in touch with the pastor, Pastor Tillman, at the First Baptist African

Church. Because Fox really wanted to go to the church and we were having such a hard time getting anyone to call us back or email us back. And you both jumped on the phones and got that for us. So I appreciate your help. And I'm just looking forward to the story tomorrow, to see how they put it together.

Dr. Robinson: So does that mean I earned a facemask?

Ms. Frenney: Yes, ma'am. I will make sure you get one. If we have to hand-deliver it, I will make

sure you get a CAT facemask.

Dr. Robinson: Thank you. I want one.

Ms. Frenney: Okay, actually we'll get them to everyone. I'm sorry, Valerie, but we can give them to every Board member with the hand sanitizer. The company hand sanitizer.

Ms. Ragland: I was just going to say, Nikki, you were working it, too. You were you were doing your due diligence. Because when I was talking to Reverend Tillman, you were on the other line.

Ms. Frenney: I was. I was with a deacon from one of the churches.

Ms. Ragland: One of his deacons, yeah.

Ms. Frenney: Mr. Williams, I think, who has invited, my husband and I to come meet him and his wife for dinner so they can marriage counsel us for some reason. But yes, I agree. We worked hard to get the church involved. And I really, really appreciate the team

effort from you and Dr. Robinson. Thank you very much.

Ms. Ragland: Thank you, Nikki.

Ms. Ragland: Are there any other questions for Nikki? Now, there was an error. I don't know how Mr. Charles Hall's presentation was not included on the agenda. But he's our Chief Safety Officer and he has just a quick presentation he'd like to make before the Board. Mr. Hall.

Mr. Hall: Thank you very much. Let me try to share my screen. Everyone see it now?

Ms. Ragland: Yes, sir.

Mr. Hall: All right. Good afternoon, Mr. Chairman and members of the Board, the CAT community, and the public at large. This is my brief and succinct safety report for the

previous month. I'll start out, obviously, with COVID updates in the state of Georgia. There are 806,119 confirmed cases, 14,689 deaths, 54,883 hospitalizations, and 8,931 ICU admissions. Just in the past 24 hours, there 1,331 confirmed cases, 56

deaths, 130 hospitalizations. Chatham County has reported 18,169 confirmed cases, to date. That also includes 337 deaths, 1,446 hospitalizations. I would say that, overall, the number of deaths are trending down. Perhaps that's attributed to vaccinations, which I'll move into. As you know, transportation workers are still in

Phase 1-B, and currently, state of Georgia is in phase 1-A plus. So that means we haven't got to the B yet because of some shipments that hadn't come in. So they're still in the process of trying to process everyone in the first phase. We are hoping to be able to enter into Phase 1-B in March. As you may know, there was a federal mandate not too long ago where we are in adherence to. We strongly encourage passengers to wear masks on buses and even while at the ITC. That mandate did

cover the facilities as well.

Mr. Hall: Unfortunately, the mandate has not been revised to include enforcement

expectations. And as Lenny said, because of our size, we don't have a transit police agency, but we're still are trying to do what we can. We are totally relying on gaining

voluntary compliance with this order. I'm only aware of one incident where a passenger was reluctant to don his mask, but he eventually complied. And more egregious situations, we already have a protocol in place where we can have the bus pull over, and as Lenny also mentioned, have both doors, hopefully gaining either voluntary compliance or the passage leaves. But we will be revoking riding privileges, if necessary, and request police intervention. As you can see, that is the actual

verbiage from that mandate that was sent out to transit agencies, via the CDC. And


there was also an accompanying required facemask messaging that should be

accompanying our buses. We're in the process of rolling that out as well. And that moves me onto Risk Management.

Mr. Hall: As you know, each month I try to highlight one particular area we are having problems

with in regards to Risk Management. Currently, CAT is handling two slip and falls during this fiscal year, which started in July, will go to the upcoming July. What is of note is that so far we've paid 92,442 claims just in two slip and fall incidents. We are trending along the tangent with the national average, which is approximately 57% of our claims. You would've thought it might've been a motor vehicle accident, but unfortunately slip and falls. But you can also have a slip and fall on a bus, so it doesn't really categorize that part of the motor vehicle part. Some of the claims could have

been preventable. Therefore, our focus on slip and fall prevention and upcoming safety spotlights, as well as upcoming training. As I've mentioned previously, we're still focusing on our physical security as a part of the safety, security, budgetary preparation and strategic planning composition, continuing to re-evaluate our physical

security footprint. We're identifying immediate, short-term, and long-term needs. We are researching potential providers as well as seeking cost projections. We hope to have some immediate needs before the Board within the next 30 days so we can start

this process.

Mr. Hall: And a couple of highlights for the month, as you know, we started our Safety Spotlight in the Outbound. This is a modality in which we can reach the CAT family with

informative and safety security information. We have rolled out information about COVID-19 and the mask mandate and proper techniques for securing wheelchairs. We're also focusing on pre-trip inspection and, as I mentioned, slip and fall prevention. In addition to a Safety Spotlight, we are developing a framework for CAT University. This will be a training and development program that will be executed across multiple modalities and focus on -- principles to optimize effectiveness for the adult learner. We hope to launch the first series of courses mid-March or early April.

That concludes my presentation. Are there any skill? I'm sorry, are there any questions? All right, thank you.

Ms. Ragland: Thank you, Mr. Hall.

Director Edminster: Thank you, Mr. Hall.

Mr. Hall: Thank you.

Ms. Ragland: And we move onto our last departmental update, which will be the Financial Update

from Gloria Royal.

Ms. Royal: Good afternoon, Mr. Chairman and Board of Director s. Just got to get a PowerPoint going here. Okay, our Financial Update for January 2020 is as follows. Next slide. Our Revenue and Expenditures for the month. For January, we have total revenues of 1.2

million and we are 214,000 under the fiscal year 2021 adopted budget. As we were listening to our Chief Strategy Officer earlier, she was stating that some of our contract services, we are not running, so we are not collecting 100% of the revenues that we would have been had we not been in COVID. Also, as we listened to Mr. Cooksey's report on service delivery, he pointed out that passenger counts were down, so therefore our fares remain down. Total expenditures for the month are 1.9,

and we are under budget by 358,000. Our total expenditures over revenues are 778,000, adjusting for operating contingency year-to-date. Expenditures over revenues are 499,000 and $870,000 over adopted budget. All right, next slide, please.

Ms. Royal: Revenues by Category. For the month of January, our largest receipts were from

Chatham County for our paratransit service. Our percentage of revenue from Paratransit Service was 35.73% of our revenues. Grants received, or Grant Funding

received for the month, 26.87%. We also collected Special District Taxes of 23.94%. And the remaining 13% in revenue received was from passenger fares, contract revenue, and our other categories. Next slide, please. Our salaries and benefits equals 69% of expenses. Insurance is 12%. The remaining 19% consists of repairs,

maintenance supplies, fuel, utility and service categories which are all under 8% of total expenses for the month of January. All right, next slide. These are our funding sources that we received during the month of January. Special District Tax Chatham County, 279,000. Paratransit Chatham County, 398,000. City of Savannah, per occupancy rate for revenue from the Ferry Services that we operated, we only


received $50,455. And FTA grant assistance, 313,000. Our operating cash balance as

of January 31, 6,257,000. Next slide, please.

Ms. Royal: With our ending January balance being at 6,257,000, our Projected Cash Balance for June 30, 2021 is 4,303,000. If we continue to monitor our expenses and remain within

the adopted budget for fiscal year 2021, we do anticipate remaining on track for having an ending balance of 4,300,000 at the end of the fiscal year. This is providing there aren't any other unforeseen occurrences. This ends Finance Update for the month of January. Are there any questions?

Dr. Robinson: Ms. Gloria, this Dr. Robinson.

Ms. Royal: Yes, ma'am.

Dr. Robinson: On your Financial Overview page, when you talk about expenditures over revenue, and the last line says, "Expenditures over revenue, 499K and are 87K over adopted budget".

Ms. Royal: Expenses over budget, yes. Yes, ma'am.

Dr. Robinson: So we're putting out more money than we've got coming in?

Ms. Royal: That's mainly because we have not been collecting any of the contract service revenues for the city shuttles because they're not operating. And we were not collecting fares from July up until December the 1st. We were running fare free.

Dr. Robinson: Okay, but I guess what I'm questioning is, when we say in the end, if we stick with what we're doing, we end up with a net balance--

Ms. Royal: Our cash balance. Our balance in the bank.

Dr. Robinson: Gotcha. Okay.


Dr. Robinson: So, year-end, fiscal year-end, will we have money or not have money?

Ms. Royal: Okay, in the bank, we are anticipating having money.

Dr. Robinson: To operate with?


Dr. Robinson: Okay.

Ms. Royal: But we also say if there are no unforeseen occurrences. And we are hoping that we will start collecting more fares with more passengers actually coming on board.

Dr. Robinson: Okay.

Dr. O’Halloran: I have a quick question, Gloria. Does that 4.3 million include any revenues from the

shuttle? We're not including those until they actually start the service back?

Ms. Royal: Until we actually start, correct.

Dr. O’Halloran: And what about the two contracts with the Ferry for the Westin and the Convention Center? When do those bills go out?

Ms. Royal: Now, we've already billed for the Marine Services for this fiscal year. So it will be next budget year before we can bill again.

Dr. O’Halloran: Okay, so we got both of those already.

Ms. Royal: Yes.

Dr. O’Halloran: Okay, thank you.

Ms. Royal You're welcome.

Ms. Ragland: Are there any other questions for Gloria? Thank you, Gloria.

Ms. Royal: You're welcome.


Ms. Ragland: I just wanted to make note that I did send myself a note for the last Board meeting

where Director Stone had asked to see the budget with and without funding associated with COVID-19, and we are working toward that end. I haven't forgotten it. I did jot

it down and I will get that to you as soon as we can. As soon as we get involved in the process of preparing the next budget. So I just want you to know, Ms. Stone, that I didn't forget about that. That I did jot myself a note, as well as about Dr. O'Halloran's

short-term and long-term strategic planning. So we're working on both of those projects. And we will be able to give a report, hopefully, in the next Board meeting.

Director Stone: Thank you. I appreciate that.

Ms. Ragland: Yes, ma'am.

Ms. Ragland: And as I end this portion, before I turn it back over to the Chairman, I just wanted to

say for me, sometimes I'd have to encourage myself. And I wrote this quote I'd like to share with you. It's written by Amanda Gorman, and it says, "We close the divide because we know to put our future first, we must first put our differences aside." And

that really encouraged me. And I hope it encourages you as well. And with that, I'll turn it back over to the Chairman.

Chairman Cody: Thank you for that, Ms. Ragland.

Ms. Ragland: Yes, sir.

Chairman Cody: I'm going to thank you and your staff for providing the Board with their updates.

We're looking forward to hearing what's more to come. It's always good to receive the updates across the agencies. That being said, we are going into seven, which is Chairman's Items. I was going to refer to the notes from the memo. I want to put out there about the conversation of--

Ms. Dumas: Chairman you're muted.

Chairman Cody: All right. All right.

Dr. O’Halloran: I don't think that we got most of it.

Chairman Cody: Go back. So what I wanted to do, we're supposed to go into compensation package.

I wanted to go into the compensation package for the interim CEO. And I wanted to know, should we make a motion to retroact to pay for the interim CEO on a monthly structure? Which is basically 75,000 divided by 12, as Dr. O'Halloran said earlier. With that being said, I want to know, should we take a motion on this today or should we wait until after Friday?

Director Stone: I will make the motion.

Chairman Cody: We got a motion.


Dr. Robinson: Yes, because-- Chairman, this is Dr. Robinson.

Chairman Cody: Yes, Dr. Robinson.

Dr. Robinson: Because yes, I don't see the reason to wait. I just think that we should go ahead and do it, because she's doing the job.

Chairman Cody: Yes, ma'am. I agree. We have a motion and a second. Beverly?

Ms. Dumas: Yes, sir. Director Edminster.

Dr. O’Halloran: Was there any discussion before we vote?

Mr. Butler: I'm sure that motion precisely stated what it is you're voting on.

Chairman Cody: We want to vote on putting our interim CEO on a monthly structure basis for the

duration of the time for interim CEO.

Mr. Butler: All right, okay.

Director Leggett: We need to redo the motion?


03:03:57 Yes.

Chairman Cody: What was that?

Director Leggett: Going to redo the-- amend the motion if we have to?

Chairman Cody: Yes.

Dr. O’Halloran: Yeah, I think we should include it that it's a bonus.

Chairman Cody: Yes.

Director Stone: Right.

Director Stone: Yes, absolutely. I'll make that part of my motion to increase her salary to 145,000 divided up as a monthly bonus.


Chairman Cody: Beverly.

Ms. Dumas: And just for the record, Director Adams, I believe, is not present during the vote at this time. Motion passed.

Motion made by Director Stone and seconded by Director Leggett for the

Approval of the interim CEO Monthly Bonus Pay Structure for a total annual

salary of $145,000; Motion passed, 7-1; Director Adams was not present for

the vote and Chairman Cody vote was not captured during the roll call vote.

Chairman Cody: Thank you. All right, moving into Old Business, I want to know, do we have any old business or motions to consider? All right, that being said, I want to take this

opportunity to say that under all of what's going on and confusing of the situation, I

want to reaffirm our community and the employees of Chatham Area Transit that we have a nine-member Board. And as a nine-member Board, I believe that every one of our members are working for the people of this organization and for the community of this organization. I think that we have some work to do to move this agency in the proper direction, but I appreciate everybody's opinion, regardless of what it is. We have to realize that we all have our own opinions. And with that being said, I would

like us to begin this journey together. I still believe in every member of this Board. And I respect the fact that you do stand for the people of this community and this organization. And I'm a close with, I want everybody to have a great day, a great week. And I'm going to adjourn this--. Dr. O'Halloran.

Dr. O’Halloran: Yes, just can we get an official clarification on the legal services for CAT documented

in the Board minutes? That we are no longer using Jackson Lewis, even though they billed us after we had the vote of the Board in November.

Chairman Cody: Yes. Do we want to take a motion on that?

Dr. O’Halloran: I think we already voted on it and we awarded that contract to Bouhan and Falligant, so--

Chairman Cody: We did--

Director Leggett: But why you need to bring it back up if we've already made an action on it?

Dr. O’Halloran: Because people are still contacting Jackson Lewis for legal services.

Director Leggett: But you didn't have to bring that up. We already made an action on that.

Director Leggett: But that's something we should've already said in Executive Session. We shouldn't

have to bring that back up.

Dr. O’Halloran: It's not Executive Session.

Director Leggett: I said we should have spoke about that in Executive Session. That should've been something--

Dr. O’Halloran: We're still using another company that's no longer--.


Director Leggett: You just probably just need to move to adjourn and close them up. I don't want to

hear that.

Dr. O’Halloran: We don't care if you want to hear it. The staff should not be using them.

Dr. O’Halloran: They are billing us for December and January when they were not legally our counsel.

Chairman Cody: All right, we can bring this up at--

Dr. Robinson: You were muted the whole time. You were muted the whole time.

Director Leggett: Oh, I apologize for that. But I'm saying don't keep bringing up stuff that don't make sense. I mean, we had a good meeting until he opened his mouth.

Chairman Cody: Point of order. We’re going to move on. And we will take that in consideration, Dr. O. We'll put that on the schedule. We'll put that on the agenda for another meeting. Beverly, did you get everything? Because we do want to clarify what's going on with our attorney fees. I agree with that. So at this time, I want to adjourn this meeting

and everybody have a great day.

Chatham Area Transit Board of Director s meeting adjourned at approximately 2:49 p.m.

Respectfully Submitted by:

Beverly Dumas, Secretary-Treasurer

Chatham Area Transit Authority

Page | 1 CAT Thursday, March 11, 2021



SUBJECT: Extension of COVID-19 Emergency Measures (Operations)

AGENDA NO: 2021-10-0030

DESCRIPTION: On March 26, 2020, CAT implemented emergency measures such as reduced capacity, modified schedules, and extensive cleaning in order to lower risk exposure for our operators and passengers. Staff is requesting the extension of emergency measures for an additional month.

ACTION REQUEST:

X Approval □ Review Comment □ Information Only □ Other

RECOMMENDATION:

Staff recommends Board approval for additional measures that may be necessary due to increased

COVID-19 cases locally and nationally during the period of March 23, 2021 to April 27, 2021.

ISSUE/BACKGROUND:

During these difficult times of COVID-19, CAT understands the importance of maintaining an

appropriate level of public transit services for people who rely on us to get to medical appointments,

work and grocery stores. Our continued commitment is to provide a safe, customer centric, efficient,

and clean transit system.

Based on the guidance from the federal agencies and similar actions taken by other public transit agencies, staff developed and implemented an initial response plan that included temporary service reduction. DISCUSSION:

Staff recommends an extension of the following measures previously implemented as CAT’s

continued response to the local, state, and federal COVID-19 guidance related to hazard mitigation

during the pandemic surge and recovery.

Modified service schedule

Extensive cleaning of vehicles and facilities

Installation of operator protective barriers

FINANCIAL IMPACT:

Some fare loss due to reduced ridership capacity, reduced hours, and services. However, with the enactment of Coronavirus Relief and Recovery Supplemental Appropriations Act (CRRSAA), CAT


received 5.6 million dollars. These funds are eligible operating expenses incurred, to include cost to maintain service and purchase supplies related to COVID-19. NEXT STEPS:

CAT will continue to monitor COVID-19 developments and provide the appropriate level of bus, water

ferry, and CAT Mobility services based on demand, availability of manpower, and the directives of

health, transportation and other government agencies.

ATTACHMENTS:

N/A

Prepared By: Lenny Cooksey, Chief Operation Officer [email protected]

Reviewed By: Lenny Cooksey, Chief Operation Officer [email protected]

________________________________________ ______________________________




Board Agenda Item Submission Form (please add additional pages if needed for item descriptions)

Page | 1

Created July 2019/BD

Date: (Board meeting date)

Department: (Name of Department submitting item; e.g., Safety, Procurement,

Transportation, Marketing,

Presenter: (Name of Chief who will present

item to the board)

Title: (Agenda item title - include FY and

department number, and item;

e.g., 2020-10-0001 for executive department)

Committee Review: (Has this item gone through

committee for review? If not, when? If this item has not gone to the committee, it will not be added to the Agenda)

Agenda Topic: (Indicate where this will go on the Agenda; e.g.; Presentation, Action Items, Old Business, New

Business, Information Only)

Information/Presentation

(I/P): (No Action required)

Recommendation: (A concise statement of the recommended action)

Brief Description: (Briefly describe the item to be presented [background/history, analysis, timeline, deliverable] - Don't forget the "why, when,

how, what, and where")

Goal: (How does this tie into or supports the Agency's Strategic Plan, Goals,

and/or Mission?)

Alternative Considered: (Were other options considered to address the situation; e.g.,

replacement vs. refurbishment; in house ability vs. external consultant)

Fiscal Impact/Funding

Source: (Is this item budgeted? Explain costs, increases, where are the funds coming from, cost comparison if available [current &

proposed contracts])

Board Agenda Item Submission Form (please add additional pages if needed for item descriptions)

Page | 2

Created July 2019/BD

Grant Eligibility: (Is there a grant for this item? Award date? Capital? Operating?

DBE Goal: (What is the DBE goal for this

item)

Legal Counsel Review: (Has this gone to Legal for review

and comments? If comments were made, approval signature is needed)

Approvals of submittal:

Item Preparer:

Signature Date

Department Chief:

Signature Date

Grant Administrator:

Signature Date

Legal Counsel: (as needed per comments)

Signature Date

Executive Assistant:

Signature Date

Accepted by: _________________________________________________

Executive Director Date

Accepted by: _________________________________________________

Chairman Date

------------------------------------------------------------------------------------------------------------------

For Internal Board Administrative Use Only

Motion ___________________________________________

Vote: Ayes_______ Opposed_________ Abstain_________

Approval Date: _____________________________________

Signature of Approval:___________________________Board Secretary/Chief of Staff

1

TITLE VI EQUITY ANALYSIS: REDUCTION OF FARES FOR MILITARY VETERANS

Routes: All

Date: March 23, 2021

Change Classification: Fare Change

Introduction

In 2012, the Federal Transit Administration (FTA) updated its Title VI regulations under Circular 4702.1B which requires grantees to evaluate service changes and proposed service improvements to determine whether those changes have an adverse impact on minority or low-income populations. As mandated in this circular, Chatham Area Transit Authority (CAT) has a Title VI policy which offers guidance as to how the Authority should prepare an equity analysis in the event of any fare change. This equity analysis was prepared in consultation with the CAT Title VI policy as well as FTA Circular 4702.1B.

According to the Georgia Department of Veterans, there were approximately 29,500 military veterans in Chatham County in FY 2018; statewide, the amount was nearly 697,000. It is estimated that the amount of veterans has increased in both Chatham County and the US since 2018. Currently, several local agencies provide a variety of services to veterans, some of whom purchase bus passes for their clients. Others have approached CAT’s leadership team to inquire about reduced or free passes for their veteran clients.

Existing Fare Discount Program

Chatham Area Transit currently offers half-fare programs to young people ages 6-18, people with disabilities, Medicare recipients, and seniors ages 65 and older. In October, 2019, the CAT Board approved a six-month pilot program to allow military veterans to ride CAT’s fixed-route buses at half fare. The pilot program officially began on November 11, 2019. Due to the COVID – 19 pandemic the agency moved to suspend all fares putting a halt to the six-month pilot program at the end of February, 2020. We have since reinstated our fares and, as such, the Veteran Half-Fare is back in pilot mode as of December 2020.

To qualify for CAT’s Veteran Half-Fare Discount, a military Veteran must present one of the following: a Veteran ID card, military discharge documents, a driver’s license with Veteran designation, or proof of membership with a Veteran organization.

2

CAT’s Title VI Plan states that a major service change is defined as “route elimination, new route creation, change of a route in which 25% or more revenue miles are adjusted to a different route. In addition there is a 25% or greater change in revenue hours and/or revenue miles, 25% or greater reduction in span of service or fare change, all of which constitute a major service change.” Based on this plan, the proposed 50% reduction in fare for military veterans qualifies as a major service change.

Policies

Disproportionate Burden Policy

CAT’s Disproportionate Burden Policy establishes a threshold for determining whether proposed fare or service changes have a disproportionate burden on low-income populations versus non-low-income populations. The threshold is the difference between the burdens borne on low-income populations and burdens borne on non-low-income populations. Exceeding the threshold means that a fare or service change either negatively impacts low-income populations more than non-low-income populations or that the change benefits non-low-income populations more than low-income populations.

If the threshold is exceeded, CAT must evaluate whether there is an alternative that has a more equitable impact. CAT will take steps to propose policy to avoid, minimize, or mitigate actions that result in a 15 percent disparity between the burdens borne by low-income populations and by non-low-income populations.

Disparate Impact Policy

CAT’s Disparate Impact Policy establishes a threshold for determining whether proposed fare or service changes have a disparate impact on minority populations compared to non-minority populations. Exceeding the threshold means that a fare or service change either negatively impacts minority populations more than non-minority populations or that the change benefits non-minority populations more than it benefits minority populations. CAT will take steps to avoid, minimize, or mitigate actions

Current ProposedOne-way local route fare $1.50 $1.50Transfers FREE FREEReduced Fare (Youth, Disabled, Medicare, Seniors) $0.75 $0.75Reduced Fare (to include Veterans) N/A $0.75Day Pass $3.00 $3.00Weekly Pass $14.00 $14.00Monthly Pass $50.00 $50.00Ten (10) Ride Card $15.00 $15.00Airport Express one-way fare $5.00 $5.00Airport Express roundtrip fare $8.00 $8.00

3

that result in a 15 percent disparity between the burdens borne by minority populations and those borne to non-minority populations.

Methodology

CAT offered the proposed Half-Fare Veterans’ Discount as a six-month pilot program which allowed Staff the opportunity to track participation and report the results. Bus Operators manually tracked Veterans using the existing GFI system. Monthly usage of the program was as follows:

It should be noted that, in December 2020, the agency reinstated fares inclusive of the Veterans Half Fare program to continue the pilot for three months. In addition, we are still operating on a reduced schedule due to the Pandemic.

A total of 740 Veteran discounts were issued during the six-month trial period, accounting for $555 total discounted. Calculations based on the highest usage month (February) could assume a $165 discount to be issued monthly amounting to a total of $1980 discounted annually with the implementation of this program.

Per CAT’s Title VI policy, Disproportionate Burden and Disparate Impact Analyses are required in this circumstance given that changes in fares are proposed for all military veterans. The proposed 50% reduction in fares for military veterans triggers this analysis.

Effects of Proposed Fare Change on Low-Income and Minority Populations

Currently, fixed-route riders on CAT’s buses pay a single flat fare per trip unless they qualify for a reduced half-priced fare. In order to provide the community with the most affordable mobility options, Chatham Area Transit currently offers half-fare programs to young people ages 6-18, people with disabilities, Medicare recipients, and seniors ages 65 and older.

Month Total Core Route Riders Veterans Riders % Veterans RidersNovember-19 190,045 80 0.04%December-19 182,794 123 0.07%January-20 199,160 219 0.11%February-20 188,282 220 0.12%December-20 105,018 50 0.05%January-21 94,237 27 0.03%February-21 87,920 21 0.02%

4

The proposed program would allow military veterans to ride CAT’s fixed-route buses at half fare. The 50 percent discount could be applied to all of CAT’s fixed-route pass options including $1.50 one-way trips, $3 day passes, and $50 monthly passes.

While any changes to CAT fares will have a greater impact on low income and minority populations simply because these groups comprise the disproportionate share of the population using CAT services, the proposed fare changes do not appear to have a disproportionate impact on these groups. If the proposed fare change is implemented as recommended, it does not appear to create any disparate impacts for minority communities nor does it create any disproportionate burden on low-income communities. The proposed fixed-route fare change is designed to affect all Veteran riders equally, regardless of ethnicity or income level.

Disproportionate Burden Analysis

CAT’s Title VI policy states that a disproportionate burden exists when low-income populations are adversely impacted by 15% or greater.

Table 1 - U.S Census 2019

In Chatham County, 14.8% of the population is considered low-income. 8% of total residents are Veterans, amounting to 3,401 people or 1.2% of the population. Even assuming all County Veterans that are low-income would take advantage of the proposed fare discount, 1.2% is less than the established threshold of 15%.

In this case, no adverse impact would be caused by a reduction of fares charged to military veterans. As the discount fare would be available to all Veteran riders including those Veteran riders that qualify as low-income populations, introduction of this new benefit would not place a disproportionate burden on CAT’s low-income riders.

Disparate Impact Analysis

CAT’s Title VI policy states that a disparate impact exists when minority populations are adversely impacted by 15% or greater.

Table 2- U.S Census 2019

In Chatham County, 8% of the population claims Military Veteran status. 53% of total residents are minority populations, amounting to 10,802 people or 3.7% of the population. Even assuming all

Population Low-Income Veteran StatusChatham County 289,430 42,836 22,982Percentage 14.8% 8%

Population Caucasian Minority Veteran StatusChatham County 289,430 153,398 136,032 22,982Percentage 53.0% 47% 8%

5

minority County Veterans would take advantage of the proposed fare discount, 3.7% is less than the established threshold of 15%.

In this case, no adverse impact exists because the proposed fare changes would provide the same share of service to minorities before and after the change.

Public Feedback

As required in federal guidelines as well as CAT’s Transit Service Guidelines, the Authority must hold at least one public meeting to solicit feedback from the community regarding major fare or service change.

One CAT public Board meeting was held on October 22, 2019 concerning the proposed fare discount. In addition, CAT staff held two public community meetings prior to requesting Board approval giving the public the opportunity to submit feedback on the proposed service changes. A summary of those meetings are as follows:

• Date: October 22, 2019 • Location: Joe Murray Rivers Intermodal Transit Center • Comments: No public comments

• Date: December 11, 2019 • Location: Joe Murray Rivers Intermodal Transit Center • Comments: No public comments

• Date: May 13, 2020 • Location: Joe Murray Rivers Intermodal Transit Center • Comments: No public comments

The published agendas, which included the Proposed Fare Change, for the October public Board meeting and the December Fixed-Route community meeting are attached.

One public comment was received by mail requesting that the Veterans Fare Discount also be applied to paratransit service. The comment requested consideration of expanding the Half Fare Discount to paratransit service citing compliance concerns with Title VI. CAT’s Title VI/ EEO Staff reviewed the issue and determined that this Fare Change did not fall within the parameters of Title VI of the Civil Rights Act of 1964. The comment was forwarded to CAT’s Customer Service Department for further consideration.

6

ATTACHMENT CHATHAM AREA TRANSIT BOARD OF DIRECTORS AGENDA Regular Meeting Joe Murray Rivers Intermodal Transit Center 10:00 AM 610 West Oglethorpe Avenue, Savannah, GA 31401 I. CALL TO ORDER 1) Roll Call II. APPROVAL OF MINUTES 1) Board of Directors-Regular Meeting-September 24, 2019 10:00 AM III. CHAIRMAN'S ITEM(S) 1) CEO Executive Search Proposals 2) Let's Go! System Redesign Ridership and High Coverage Spectrum IV. PRESENTATIONS 1) Disadvantage Business Enterprise (DBE) Program 2) APTA's Transform Annual Conference Update - Board Attendees V. ACTION ITEMS 1) Disadvantaged Business Enterprise (DBE) Program 2) Veterans' Half-Fare Pass Pilot Program 3) Federal Legislative Advocacy Contract Renewal 4) State and Local Legislative Advocacy Contract Renewal 5) Transit Oriented Development (TOD) Planning Grant Application 6) American Public Transportation Association (APTA) Membership Renewal VI. EXECUTIVE DIRECTOR'S REPORT 1) Executive Director's Report VII. UNIT UPDATES: INFORMATION ONLY 1) Service Delivery Update - Michael Brown 2) System Development Update - Patricia Harris-Morehead 3) Financial Update: Terri Harrison VIII. OLD BUSINESS 1) Bus Stop Removal for Thunderbolt 2) Passenger Amenities - Shelter Locations 3) Public Art Task Force Nominations/Recommendations IX. NEW BUSINESS X. ADJOURN

This facility is accessible. To request accommodations for hearing or sight interpretive services, please contact Beverly Dumas at (912) 629-3914 or [email protected], 72 hours in advance.

7

CAT Fixed-Route Meeting December 11, 2019 5:30 p.m.

AGENDA

Welcome Introduction of CAT Staff Holiday Schedules Online Ticket Purchasing Half-fare Veterans Program “Stocking Stuffer” Comments/Suggestions from the floor Meeting Adjourned VR:12/11/19

Page | 1 CAT Wednesday, March 3, 2021


Board Action Item Report and Staff Summary SUBJECT: CRRSAA funding options AGENDA NO: 2021-15-013 DESCRIPTION: CORONAVIRUS RELIEF AND RECOVERY SUPPLEMENTAL APPROPRIATIONS ACT (CRRSAA) FUNDING ACTION REQUEST:

□ Approval x□ Review Comment □ Information Only □ Other

RECOMMENDATION:

Authorize the Chief Executive Officer to proceed with Option A in the attached Memorandum.

ISSUE/BACKGROUND:

DISCUSSION:

FINANCIAL IMPACT:

This option would allow for less out-of-pocket expenses in the FY21 budget and a quicker draw-down of funds for both CRRSAA and Emergency Relief funds. It would also allow FY22 5307 Program funds to be considered for capital projects.

NEXT STEPS:

ATTACHMENTS:

Prepared By: Bren W. Daiss Chief Strategy Officer [email protected]

________________________________________ ______________________________ Valerie Ragland Date Interim Chief Executive Officer

Memo

To: Valerie Ragland, Interim CEO, Chairman Deidrick Cody & CAT Board of Directors

From: Bren W. Daiss, CSO

Date: March 3, 2021

Re: CRRSAA funding

Similar to the CARES Act, the Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) is supplemental funding provided by FTA at 100% federal share with no local match required. CRRSAA directs recipients to prioritize payroll and operations needs. Funding can also support expenses traditionally eligible under the 5307 Urbanized Area and 5337 State of Good Repair programs.

Announced by FTA, Chatham Area Transit (CAT) is apportioned to receive $5,868,708 in CRRSAA funding.

Since we have already submitted our FFY20 5307 application (GA-2020-034-01) for Operating Expenses at a 50% federal match with a Period of Performance through June 30, 2021, we have the following options:

A) Amend the GA-2020-034-01 executed grant to reflect a shorter Period of Performance to 5307 funds through February 28, 2021. This will allow for $773,600 to be spent elsewhere -- $717,706 for Emergency Relief COVID-19 expenses already incurred and $55,894 for facilities modifications. The Emergency Relief expenses would be covered by

FTA at 100% with no local match and the facilities modification costs would require a $13,974 local match.

In this scenario, we could then create a new application for CRRSAA funds to start covering 100% Operating Expenses with a Period of Performance of April 1, 2021 through June 30, 2022.

B) Leave the GA-2020-034-01 application as is and begin CRRSAA funding’s Period of Performance with CAT’s FY22 budget year on July 1, 2021. This would provide 100% Operating Expenses through September 30, 2022.

In either scenario, CAT would be guaranteed 15 months of full reimbursement of Operating Expenses through CRRSAA funds and could then use future 5307 funding for Capital Projects. This would also align with our upcoming internal budget process for FY21 to give consideration of how current and future Capital Projects could be prioritized.

Recommendation – Option A

This option allows for less of a required local match and a quicker draw-down of funds. It should be noted that it is, however, more labor-intensive as an amendment of an executed grant is comparable in process and timeline to a new grant application in Transit Asset Management System (TrAMS).

Since CAT does not currently have a Grants Administrator on staff, I recommend hiring an experienced transit-based consulting firm with experience in FTA grants and the Transit Award Management System (TrAMS) on a Task Order basis to complete this and other high priority grant administration tasks.

It should be noted that the Finance Department has reviewed this recommendation and concurs.

Page | 1 CAT Tuesday, March 2, 2021


Board Action Item Report and Staff Summary SUBJECT: FTA Section 5310 Program AGENDA NO: 2021-15-012 DESCRIPTION: Mobility of Seniors and Individuals with Disabilities

ACTION REQUEST: x□ Action Item: RESOLUTION

□ Approval □ Review Comment □ Information Only □ Other

RECOMMENDATION:

Request Board adopt a Resolution authorizing the Chief Executive Officer to proceed with the signing of the 5310 application, on behalf of the agency, of any assurance, certification, or other documentation that may be required as part of the application submitted.

DISCUSSION: This FTA Program will help to fund existing services that CAT currently provides for seniors and individuals with disabilities.

FINANCIAL IMPACT:

This Program, if approved, will bring in revenue to CAT with no additional service provided.

NEXT STEPS:

Finalize 5310 Application with Department of Human Services

ATTACHMENTS:

Exhibit 23 Public Body Board Resolution; 5310 Application

Prepared By: Bren W. Daiss, Chief Strategy Officer [email protected]

________________________________________ ______________________________ Valerie Ragland Date Interim Chief Executive Officer

Georgia Department of Human Services Page | 18 5310 Application – Grant 45

EXHIBIT 23 PRIVATE NONPROFIT or PUBLIC BODY BOARD RESOLUTION

WHEREAS, THE (____Chatham Area Transit Authority_________________________) hereinafter referred to

(Legal Name of Organization) as the "Applicant" has requested assistance from the Georgia Department of Human Services for the purpose of capital assistance; and

WHEREAS, this project is considered to be important and necessary to public transportation in ______Savannah/Chatham_______________________; and

(City/County)

THAT the Applicant while making application to or receiving grants from the Federal Transit Administration will comply with the Federal statutes, regulations, executive orders and administrative requirements as listed in Appendix A of the FTA Circular FTA C 9070.1C and as also included in Appendix B of the Georgia Department of Human Services State Management Plan and Application Package for Elderly and Disabled Transportation inclusive;

THAT the Applicant has or will make available in the required amounts non-federal funds to meet local share requirements;

THAT ___Valerie Ragland, Interim Chief Executive Officer___________ is empowered to sign (Name and Title of Designated Official)

contract on behalf of the Applicant; and

THAT the above named official may sign on behalf of the Applicant any assurance, certification, or other documentation that may be required as a part of the application submitted.

Passed this ____________________________day of ____________, 20___

_______________________________________________________________ Board Chairman

Signed, sealed and delivered this ________________________day of ____________________, 20____ in the presence of:

____________________________________ _________________________________ Witness Notary Public - Notary Seal

APPLICATION PACKAGE GRANT 45

Mobility of Seniors and Individuals with Disabilities FTA Section 5310 Program

Client Transportation Profile

Legal Name of Applicant Organization: Chatham Area Transit Authority (CAT) Street Address: 900 E Gwinnett Street City, State & Zip: Savannah, Georgia, 31401 Contact Name: William Lotharp Telephone #: 912-629-3933FEI #:

Organization is Minority Owned/Operated: Yes No (See Appendix C for definitions of minority and minority organizations)

Organization Provides Assistance to Minority Communities: Yes No (See Appendix C for definition of minority community)

Organization Service Area Includes the Following Counties:

Chatham County Savannah, GA

Following this page are the forms that will complete your application for the Section 5310 project. Complete each form using the legal name of your agency and have each form signed and notarized as required. Submit one (1) original by mail or send an electronic copy of the completed application to the Transportation Services Section as listed in Appendix F.

Applications can also be submitted, as part of the package, with the Transportation Proposal for coordinated transportation services.


Client Transportation Profile (for Purchase of Service) Contractor Name: Chatham Area Transit Authority Contact Name: William Lotharp Address: 900 E Gwinnett St DHS Division of Service: CAT City/State/Zip: 31401 DHS Service Region: 12 Phone #: 912-629-3933 County(s) Name: Chatham

Urban Non-Urban Type of Service Needed: Fixed Route Demand-Response Project Intent: New Service Expansion Transportation Needs in the DHS Service Area. (Data is in number of One-Way Passenger Trips per year): Client’s Category Estimate Number of

One-Way Passenger Trips for Clients Needing Service

Total Number of One-Way Passenger Trips For Clients Currently Receiving Service

Estimate Number of Total One-Way Passenger Trips Per Year if Project is Approved

Senior Fixed Physical Disabilities 110,478 110,478 Elderly (Senior Circulator)

19,432 19,432

Transportation Cost for this agency. (Data is an estimate of current cost per One-Way Passenger Trip): Client’s Category Total Cost Services

Needed Cost Per Trip X Total Trips = Total Cost

What Percentage is Covered by Another Funding Source(s)? % of What Source?

Estimated Cost for the Section 5310 % Cost

Senior Fixed Physical Disabilities 607,629 Elderly (Senior Circulator) 208,000

If more than one funding source is applicable, then list the other source indicating the percentages. Fund Source Percentage City of Savannah 20% Chatham County 20%

Days of Transportation Services Needed Weekly: Monday-Sunday (Example: Monday-Friday)


Number of Days Transportation Services Needed Annually: 362 (Example: 250 Days)

Hours of Transportation Services Needed Daily: 4:30am – 1:30am (Example: 8am – 5pm)


EXHIBITS

Remainder of page left intentionally blank.


EXHIBIT 17 SECTION 5310 PROJECT DESCRIPTION

(See Instructions on next page)

1. Applicant: Chatham Area Transit Authority

2. Address: 900 E Gwinnett Street Savannah Georgia 31401

3. Contact Person: William Lotharp

4. Telephone: 912-629-3933 5. New Applicant: (N)

6. Urban Status: [ ] Non-urbanized area [X ] Urban area

7. County(s) to be served:

County 1 Chatham 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

8. Total project cost: $815,629

9. Types of service provided:

[X ] Demand Responsive [ X] Expand existing service

[X ] Fixed Route [ ] Start new service

[X ] Other (specify) Shuttle Service [ ] Replace existing service

10. Operations:Hours of service: 20 Days of Service: 7


11. Clients Served; Percent and Number:

Client Group Number Percentage Physical Disabilities 110,478 85% Elderly (Senior Circulator) 19,432 15% Total 129,910 100%

12. Number of passenger seats available in your fleet as of 10/1/2020: 558

13. Description of current vehicle fleet: include DHS owned, and all other vehicles. (Attachadditional sheets, if needed)

# of Vehicles Year Make / model Capacity (Amb / Lift)

Owner

27 2018 Paratransit Glaval Titan II 12/2 Contractor 3 2017 Braun Entervan 2/1 Contractor 5 2016 Goshen Coach 16/2 Contractor 6 2014 Mobility Ventures MV-1 6/2 Contractor 2 2019 29' Gillig (Trolley) Transit Bus 28/1 Contractor 2 2016 29' Gillig (Trolley) Transit Bus 28/1 Contractor

14. Project description narrative: (attach additional sheets)

15. Does your agency contract with DHS? (Yes) If yes, for which DHS Program? 5310


PROJECT DESCRIPTION NARRATIVE

INSTRUCTIONS FOR COMPLETING PROJECT DESCRIPTION

1-5. General Information – Enter the name of applicant organization, address, contact personand telephone number - if applicant is not the agency which will provide services, please provide an explanation in your Project Description.

6. Urban Status - An urbanized area has a population of 50,000 or more and is so designatedby the U.S. Bureau of Census. Non-urbanized, rural or small urban area - these terms are used interchangeably to mean any area outside an urbanized area with a population of less than 50,000.

7. County(ies) to be served - List the county(s) in which service is to be provided in.

8. Project cost – Enter the total project cost from your estimated budget.

9. Types of service - Demand responsive includes dial-a-ride and door-to-door specializedservice. Fixed route refers to service following an established route or schedule.

10. Operations - Specify the routine hours of service (example: 9:00 a.m. to 3 p.m.) and days ofservice (example; Monday to Friday).

11. Clients Served - Estimate the percent, within each client category, that your agency serves.

12. Project description - Fully discuss the items listed in section II-Application Package, B.Application Requirements. This section is your opportunity to describe the service to beprovided and demonstrate the fiscal, managerial and operational capabilities of yourorganization. Describe the clientele that will be receiving the service; estimate the monthlynumber of passenger trips to be provided; document your organizations' ability to providetransportation service in an efficient and effective manner, including data such as operatingcost/mile, passenger trips/vehicle mile, operating cost/passenger trip and any otherinformation that reflects the quality and efficiency of your organization; list the type andnumber of personnel such as, drivers, dispatchers, mechanics, etc. and if the employees arepaid or are volunteers and if they are full or part time; describe provisions made to ensureproper maintenance of vehicles and indicate who will provide the maintenance; describe thedriver hiring process and training given to the drivers; specify the percentage and dollaramount your organization is willing to contribute towards the total cost of your project(this is also your certification that the local match dollars are available) Once again,your application will be rated on your response to the elements in part I.D. of thisguide.

13. Contractor status - circle yes if your organization provides services to DHS as a contractoror subcontractor. If your response is yes, then list the DHS program that you provide servicesfor. Examples of these programs would be Aging Services, Mental Health, DevelopmentalDisabilities and Addictive Diseases, DFCS, Rehabilitative Services, etc.


EXHIBIT 18 SAMPLE PUBLIC NOTICE FOR SECTION 5310

TO BE POSTED ON PRIME CONTRACTOR’S (APPLICANT ORGANIZATION) WEBSITE

The Department of Human Services, Office of Facilities and Support Services, Transportation Services Section requires a statement be posted on the Prime Contractor’s (Applicant Organization) website notifying the public the Applicant Organization has applied for Section 5310 funds. The below should be posted on the Applicant Organization’s website. Once posted a copy or screen shot should be sent to the Department of Human Services, Regional Transportation Office located in the Applicant Organization’s area.

The __Chatham Area Transit Authority____ is applying for funding under the Section 5310 Mobility of

(Private Nonprofit or Public Body)

Seniors and Individuals with Disabilities Transportation Program to meet the special needs of elderly

and disabled individuals located in _Chatham (list city/counties or area served). To assure that

private for-profit transportation providers have a fair opportunity to participate in the development of this

program, the ___Chatham Area Transit Authority ______solicits private sector input and participation.


Disadvantage Business Enterprises and any private for-profit transportation operator interested in

providing or participating in any or all the above services should submit a written notice of intent to:

(Provide contact information.)


EXHIBIT 19 FEDERAL TRANSIT ADMINISTRATION CIVIL RIGHTS ASSURANCE

The Chatham Area Transit Authority ________ hereby certifies that, as a condition to receiving (Private Nonprofit or Public Body)

Federal financial assistance under the Federal Transit Act of 1964, it will ensure that:

1. No person on the basis of race, color, or national origin, will be subjected to discrimination in the leveland quality of transportation services and transit related benefits.

2. The Chatham Area Transit Authority ______ will compile, maintain, and submit in a timely(Private Nonprofit or Public Body)

manner Title VI information required by FTA Circular 1160.1A and in compliance with the Department of Transportation's Title VI regulation, 49 CFR Part 21.9.Z

3. The Chatham Area Transit Authority ________ will make it known to the public that those person


or persons alleging discrimination on the basis of race, color, or national origin as it relates to the provision of transportation services and transit-related benefits may file a complaint with the Federal Transit Administration and/or the U.S. Department of Transportation.

The person whose signature appears below is authorized to sign this assurance on behalf of the recipient.

DATED:

Signature

Name and Title of Authorized Officer


EXHIBIT 20 TITLE VI RIDERSHIP INFORMATION

COUNTY: Chatham

AGENCY: Chatham Area Transit Authority

Number of Persons likely to receive service. (Estimate).

Percentage of Service Area Population By Minority Group

Number of Persons Expected to Be Served

___49.7______% White __147,021_______

_ 40__ ____% Black __118,185_______

_ _7__ _____% Hispanic __20,717_______

__ 3.1_______% Asian-Pacific ___9,028_____ _

_ __-______% Asian-Indian ___-___ _

__ _.3______% Native American ___763____ __

_ __100___% TOTAL ___295,714______


EXHIBIT 21 STANDARD ASSURANCE OF COMPLIANCE WITH

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964

The ___Chatham Area Transit Authority___________________________ (hereinafter referred to as the

(Private Nonprofit or Public Body) "Recipient") HEREBY AGREES THAT as a condition to receiving any Federal financial assistance from the Department of Transportation it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D-42 U.S.C. 2000D-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, Nondiscrimination Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to the end that in accordance with Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the Regulations.

More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to the project:

1. That the Recipient agrees that each "program" and each "facility" as defined in subsections21.23(e) and 21.23(b) of the Regulations, will be (with regard to a "program") conducted, or willbe (with regard to a "facility") operated in compliance with all requirements imposed by, orpursuant to, the Regulations.

2. That the Recipient shall insert the following notification in all solicitations for bids for work ormaterial subject to the Regulations and made in connection with a project under the FederalTransit Act of 1964, (The FTA Act) and, in adapted form in all proposals for negotiated agree-ments:

The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000D to 2000D-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

3. That the Recipient shall insert the clauses of Appendix A of this assurance in every contractsubject to the Act and the Regulations.

4. That the Recipient shall insert the clauses of Appendix B of this assurance, as a covenant runningwith the land, in any deed from the United States effecting a transfer of real property, structures,or improvements thereon, or interest therein.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of afacility, the assurance shall extend to the entire facility and facilities operated in connectiontherewith.


6. That where the Recipient receives Federal financial assistance in the form, or for the acquisitionof real property or an interest in real property, the assurance shall extend to rights to space on,over, or under such property.

7. That the Recipient shall include the appropriate clauses set forth in Appendix C of this assurance,as a covenant running with the land, in any future deeds, leases, permits, licenses, and similaragreements entered into by the Recipient with other parties; (a) for the subsequent transfer ofreal property acquired or improved under this project, and (b) for the construction or use of oraccess to space on, over or under real property acquired, or improved under this project.

8. That this assurance obligates the Recipient for the period during which Federal financialassistance is extended to the project, except where the Federal financial assistance is to provide,or is in the form of, personal property, or real property or interest therein or structures orimprovements thereon, in which case the assurance obligates the Recipient or any transferee forthe longer of the following periods: (a) the period during which the property is used for a purposefor which the Federal financial assistance is extended, or for another purpose involving theprovision of similar services or benefits; or (b) the period during which the Recipient retainsownership or possession of the property.

9. The Recipient shall provide for such methods of administration for the program as are found bythe Secretary of Transportation or the official to whom he/she delegates specific authority to givereasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors,transferees, successors in interest, and other participants of Federal financial assistance undersuch program will comply with all requirements imposed or pursuant to the Act, the Regulationsand this assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regardto any matter arising under the Act, and Regulations, and this assurance.

THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal Transit Programs and is binding on it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal Transit Program. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Recipient.

DATED:_____________________ __ _______________________________________ Signature of Authorized Officer Name and Title of Authorized Officer

Attachments:

Appendices A, B, and C


(Appendix A to Title VI Assurance)

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1. Compliance with Regulations: The contractor shall comply with the Regulations relative tonondiscrimination in federally assisted programs of the Department of Transportation (hereinafter"DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time(hereinafter, referred to as the Regulations), which are herein incorporated by reference and made apart of this contract.

2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shallnot discriminate on the grounds of race, color, sex or national origin in the selection and retention ofsubcontractors, including procurement of materials and leases of equipment. The contractor shallnot participate either directly or indirectly in the discrimination prohibited by Section 21.5 of theRegulations, including employment practices when the contract covers a program set forth inAppendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In allsolicitations either by competitive bidding or negotiation made by the contractor for work to beperformed under a subcontract, including procurement of materials or leases of equipment, eachpotential subcontractor or supplier shall be notified by the contractor of the contractor's obligationsunder this contract and the Regulations relative to nondiscrimination on the grounds of race, color, ornational origin.

4. Information and Reports: The contractor shall provide all information and reports required by theRegulations or directives issued pursuant thereto, and shall permit access to its books, records,accounts, other sources of information, and its facilities as may be determined by the Recipient or theFederal Transit Administration (FTA) to be pertinent to ascertain compliance with such Regulations,orders and instructions. Where any information is required or a contractor is in the exclusivepossession of another who fails or refuses to furnish this information, the contractor shall so certify tothe Recipient, or the Federal Transit Administration, as appropriate, and shall set forth what efforts ithas made to obtain the information.

5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with thenondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as itor the Federal Transit Administration may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the contractor under the contract until the contractor complies, and/or

b. Cancellation, termination or suspension of the contract in whole or in part.

6. Incorporation of Provisions: The contractor shall include provisions of paragraphs (1) through (5)in every subcontract, including procurement of materials and leases of equipment, unless exempt bythe regulations, or directives issued pursuant thereto. The contractor shall take such action withrespect to any subcontract or procurement as the Recipient or the Urban Mass TransportationAdministration may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatenedwith litigation with a subcontractor or supplier as a result of such direction, the contractor may requestthe Recipient to enter into such litigation to protect the interests of the Recipient, and, in addition, thecontractor may request the United States to enter into such litigation to protect the interests of theUnited States.


(Appendix B to Title VI Assurance)

The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States.

(GRANTING CLAUSE)

NOW, THEREFORE, the Department of Transportation, as authorized by law, and upon the condition that the Recipient will accept title to the lands and maintain the project constructed thereon, in accordance with the Federal Transit Act and the policies and procedures prescribed by the Federal Transit Administration of the Department of Transportation and, also in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter referred to as to the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000D TO 2000D-4), does hereby remise, release, quitclaim and convey unto the ____Chatham Area Transit Authority__________________________ (hereinafter referred to as the

(Name of Applicant) "Recipient") all the right, title, and interest of the Department of Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof.

(HABENDUM CLAUSE)

TO HAVE AND TO HOLD said lands and interests therein unto the Recipient and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the Recipient, its successors and assigns.

The Recipient, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, it successors and assigns, that (1) no person shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over and under such land hereby conveyed (,) (and)* (2) that the Recipient shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the Department shall have a right to re-enter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction.*

*Reverter clause and related language to be used only when it is determined that such a clause isnecessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964.


(Appendix C to Title VI Assurance)

The following clauses shall be included in all deeds, licenses, leases, permits, or similar instruments entered into by the ___ Chatham Area Transit Authority _______________ (hereinafter referred to as the “Recipient")

(Name of Applicant) pursuant to the provisions of Assurance 10(a).

The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (add, license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantees, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964; and as said Regulations may be amended.

(Include in licenses, leases, permits, etc.)*

That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued.

(Include in deeds)*

That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns.

The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the Recipient pursuant to the provisions of Assurance 7(b).

The (grantee, licensee, lessee, permittee, etc., as appropriate) for herself/himself, his/her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that (1) no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, or national origin shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination and (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964), and as said Regulations may be amended.

(Include in licenses, leases, permits, etc.)*

That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued.

(Include in deeds)*


That in the event of breach of any of the above nondiscrimination covenants, the Recipient shall have the right to re-enter said lands and the facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the Recipient and its assigns.

*Reverter clause and related language to be used only when it is determined that such a clause is necessary inorder to effectuate the purposes of Title VI of the Civil Rights Act of 1964.


EXHIBIT 22 FTA CERTIFICATIONS AND ASSURANCES

(Completed and Attached by DHS)



EXHIBIT 23 PRIVATE NONPROFIT or PUBLIC BODY BOARD RESOLUTION

WHEREAS, THE (____Chatham Area Transit Authority_________________________) hereinafter referred to

(Legal Name of Organization) as the "Applicant" has requested assistance from the Georgia Department of Human Services for the purpose of capital assistance; and

WHEREAS, this project is considered to be important and necessary to public transportation in ______Savannah/Chatham_______________________; and

(City/County)

THAT the Applicant while making application to or receiving grants from the Federal Transit Administration will comply with the Federal statutes, regulations, executive orders and administrative requirements as listed in Appendix A of the FTA Circular FTA C 9070.1C and as also included in Appendix B of the Georgia Department of Human Services State Management Plan and Application Package for Elderly and Disabled Transportation inclusive;

THAT the Applicant has or will make available in the required amounts non-federal funds to meet local share requirements;

THAT _____________________________________________________ is empowered to sign (Name and Title of Designated Official)

contract on behalf of the Applicant; and

THAT the above named official may sign on behalf of the Applicant any assurance, certification, or other documentation that may be required as a part of the application submitted.

Passed this ____________________________day of ____________, 20___

_______________________________________________________________ Board Chairman

Signed, sealed and delivered this ________________________day of ____________________, 20____ in the presence of:

____________________________________ _________________________________ Witness Notary Public - Notary Seal


EXHIBIT 24

Georgia Department of Human Services Coordinated Transportation System

Federal Transit Administration Section 5310 Grant Procurement & DBE Documentation

DHS Region: Amount of 5310 Funds in FY20 Contract:

Contractor:

Did you provide direct transportation services to consumers with some or all the 5310 funds you received from DHS? Did you purchase transportation services (i.e., trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below.

Do you have written procurement procedures that comply with FTA C

4220.1F?

Did you purchase goods or services (other than purchasing trips from a subcontractor) with any the 5310 funds you received from DHS? If yes, please detail procurements below. If you did not purchase transportation services from subcontractors or purchase other goods and services with the 5310 funds, what were the 5310 funds used for?

Purchases over $100,000

Name of Prime or Subcontractor Item Procured Sealed bid or RFP?

Name of Selected

Bidder/Offeror

Does this entity qualify as a

DBE? If yes, attach

documentation.

How many Bidders/Offerors

responded?

Was the Invitation to Bid or RFP

publicly advertised?

Total Cost (5310 only)

Small Purchases ($3,001 - $99,999)


yes

N/A


Name of Prime or Subcontractor Item Procured From whom was it

purchased?


DBE? If yes, attach

documentation. Cost

How many quotes were requested

and received before making this purchase?

Are the quotes available for

review?

Micro-purchases (less than $3,000)

Name of Prime or Subcontractor Item Procured From whom was it

purchased?


DBE? If yes, attach

documentation. Cost

Is documentation available to support this purchase as

being fair and equitably

distributed?

N/A

N/A


EXHIBIT 26 SECTION 5310

GRANT APPLICATION CHECKLIST

PREPARED BY: __William Lotharp__________________________ PHONE: _912-629-3933_

Indicate by N/A any items that are not applicable.

1. Project DescriptionAll sections of (Exhibit 17) complete.

2. Applicant CertificationsWritten certification on nonprofit or public body status Written certification of equivalent transportation services for persons with disabilities.

3. Copy of public notice or private enterprise notification (Exhibit 18)

4. Civil Rights Requirementsa. FTA Civil Rights Assurance (Exhibit 19)b. Title VI Ridership (Exhibit 20)c. U.S. D.O.T. TITLE VI Assurance (Exhibit 21)

5. Certifications and Assurances for FTA Assistance DHS All sections of (Exhibit 22) complete

6. Private Enterprise CoordinationPrivate Nonprofit or Public Body Board Resolution (Exhibit 23)

7. Procurement & DBE Documentation (Exhibit 24)

8. Memo for the adoption of the DHS Title VI Plan (Exhibit 25)

9. Original and one copy

10. Application Checklist (Exhibit 26)All above items have been addressed

x

xx

x

xxx

x

x

x

x

x


APPENDICES



APPENDIX A

PRIVATE ENTERPRISE COORDINATION REQUIREMENTS

Requirements 1-3 are addressed in the application process.

1. The current participation of private providers in Section 5310 supported services.

2. All efforts to provide written notice to private providers of proposed services.

3. All forums, meetings, hearings, or other opportunities for involving the private sector earlyin the project development process.

The remaining requirements 4-9 are to be addressed, as appropriate, maintained on fileand kept current by the applicant.

4. Description of private sector proposals, if any, offered for consideration, and the rationalefor inclusion or exclusion.

5. Methods for periodically reviewing existing services to determine whether they can beprovided more efficiently by the private sector.

6. Any locally established criteria for making public/private service decisions.

7. The local methodology for making true cost comparisons when there are two or moreoperators interested in providing service.

8. Any complaints from private operators and how these were resolved, and the localmechanism for resolving complaints.


APPENDIX B

LISTS OF STATUTES, REGULATIONS, EXECUTIVE ORDERS, AND ADMINISTRATIVE REQUIREMENTS APPLICABLE

SECTION 5310

(Briefly described and provided for the convenience of the applicant.)

STATUTES

Section 3(e) of the FTA Act, 49 U.S.C. 1602(E) which requires, among other things, the recipient to provide to the maximum extent feasible for the participation of private mass transportation companies.

Section 12(c) of the FTA Act, 49 U.S.C. 1608(C) Which, among other things, prohibits discrimination on the basis of race, color, creed, national origin, sex or age.

Section 5310 of the FTA Act, 49 U.S.C. 1612 which provides, among other things, for the planning and design of mass transportation facilities to meet the special needs of the elderly and disabled.

Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000(d) which, among other things, prohibits discrimination on the basis of race, color or national origin by recipients of Federal financial assistance.

Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000(a) which, among other things, prohibits discrimination in employment.

Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 which, among other things, prohibits discrimination on the basis of handicap by recipients of Federal financial assistance.

"Hatch Act,” 5 U.S.C. 1501, et seq. which, among other things, imposes certain restrictions on political activities of recipients of federal financial assistance.

"Buy America Requirements," Section 5310 of the Surface Transportation Assistance Act of 1982, P.L. 97-424. Which, among other things, requires that steel, cement and manufactured productsprocured under FTA-funded contracts of a certain size be of domestic manufacture or origin(with four exceptions).

Contract Work and Safety Standards Act, 40 U.S.C. 327-333 which, among other things, establishes the required basis and conditions for hours of work and for overtime pay of laborers and mechanics, and directs the Department of Labor to formulate construction safety and health standards.

National Environmental Policy Act of 1969, 42 U.S.C. 4321, ET. SEQ. which, among other things, prohibits Federal assistance that will adversely affect the quality of the environment.

Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977, 33 U.S.C. 1251, ET SEQ which, among other things, sets limits on pollutants discharged in international waterways and requires safeguard against spills from oil storage facilities.

Clean Air Act of 1955, as amended, 42 U.S.C. 7401, ET SEQ. which, among other things, establishes national standards for vehicle emissions Energy Policy and Conservation Act, 42


U.S.C. 6321 which, among other things, authorizes development and implementation of state energy conservation plans.

National Flood Insurance Act of 1969, 42 U.S.C. 4011, ET SEQ. which, among other things, authorizes a national flood insurance program.

Flood Disaster Protection Act of 1973, 42 U.S.C. 4012A, ET SEQ. which among other things, requires the purchases of flood insurance by recipients of federal financial assistance who are located in areas having special flood hazards.

The Safe, Accountable, Flexible, Efficient Transportation Equity Act, a Legacy for Users (Public Law 109-059) signed into law on August 10, 2005,and codified in 49 U.S.C. Chapter 53.

REGULATIONS

49 C.F.R. Part 600, et seq. regulations promulgated by FTA 49 C.F.R. Parts 18,20,21, 23, 24, 25, 27, 29, 37, 38,639,661,663 and 665 regulations promulgated by the Department of Transportation governing Title VI of the Civil Rights Act of 1964, Minority Business Enterprise, Relocation and Land Acquisition, Uniform Relocation Assistance and Real Property Acquisition, Nondiscrimination on the Basis of Handicap, Drug-Free Workplace Act of 1988, Bus Testing, Transportation for Individuals with Disabilities, Pre-award and Post-delivery audits, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, New Restrictions on Lobbying, Capital Leases, 56 Fed. Reg. 51786, dated 10-15-91, Buy America Requirements: Surface Transportation Assistance Act of 1982, respectively.

0 C.F.R. Part 601 regulations promulgated by the Department of Energy governing Restrictions on Lobbying. 36 C.F.R. Part 800 regulations promulgated by the Advisory Council on Historic Preservation.

46 C.F.R. Part 381 regulations promulgated by the Maritime Administration governing cargo preference requirements.

31 C.F.R. Part 205 regulations promulgated by the Department of Treasury governing letter of credit.

40 C.F.R. Part 15 regulations promulgated by the Environmental Protection Agency pertaining to administration of Clean Air and Water Pollution requirements for grantees.

EXECUTIVE ORDERS

E.O. 11988 which establishes certain specific requirements related to flood protection and control.

E.O. 12372 which rescinds OMB Circular A-95 and establishes new requirements currently being implemented.


APPENDIX B (continued)

ADMINISTRATIVE REQUIREMENTS

Office of Management and Budget (OMB) Circular A-87 which provides costs principles applicable to grants and contracts with State and local governments.

Office of Management and Budget (OMB) Circular A-102 which provides uniform requirements for assistance to State and local governments.

Federal Transit Administration Circular FTA C 9070.IF Dated May 1, 2009, Elderly Individuals and Individuals with disabilities Program Guidance and application Instructions


APPENDIX C

DEFINITIONS

Applicant - A private nonprofit organization or public body which applies to the department for financial assistance under the Section 16 capital assistance program.

Capital Equipment - Vehicles and ancillary support equipment with a multi-year usable life. For the purpose of this program this includes, but is not limited to vehicles, radios, passenger shelters, etc.

Elderly Person - All persons age 60 and over.

Eligible Services - Transportation services intended for regular non-emergency passenger use with priority given to the elderly and disabled. Other services (e.g., special charters) are allowed, however, these must be incidental and not in conflict with regular schedules or services.

Disabled Person - Individuals who, by reason of illness, injury, age, congenital malfunction, or other permanent or temporary incapacity or disability, including those who are non-ambulatory wheelchair bound and those with semi-ambulatory capabilities are unable, without special facilities or special planning or design, to utilize mass transportation facilities and services effectively.

Incidental Use - The use of equipment or facilities purchased under this grant program for other than principle grant related purposes.

Metropolitan Planning Organization (MPO) - Organizations designated by the Governor which, together with the state, are responsible for transportation planning in urbanized areas.

Program of Projects means a list of projects to be funded in the grant application submitted to FTA by a State. The program of projects (POP) lists the sub recipients and indicates whether they are private non-profit agencies or local government authorities, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost and Federal share for each project, and the amount of funds used for program administration from the 10 percent allowed.

Human Service Transportation means transportation services provided by or on behalf of a human service agency to provide access to agency services and/or to meet the basic, day-to-day mobility needs of transportation-disadvantaged populations, especially individuals with disabilities, older adults, and people with low incomes.

Locally Developed Coordinated Public Transit-Human Services Transportation Plan means a plan that identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provides strategies for meeting those local needs, and prioritizes transportation services for funding and implementation.

Minority Communities – A community that has a percentage of minority population greater than the percentage of minority population in the state.

Minority Individual – A person whose origins are in any of the black racial groups of Africa; a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race; a person who is an American Indian, Eskimo,


Aleut, or Native Hawaiian; a person whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the US Trust Territories of the Pacific, or the Northern Marianas; or a person whose origins are from India, Pakistan, or Bangladesh.

Minority Organization – A small business concern which is at least 51 percent owned by one or more minority individuals or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minority individuals, and whose management and daily business operations are controlled by one or more of the minority owners.

Nonprofit Organization - A corporation or association determined by the Secretary of the Treasury to be an organization described by 26 USC Section 501(C) which is exempt from taxation under Section 501(a) or 101 or one which has been determined under state law to be nonprofit and for which the department has received documentation certifying the status of nonprofit organization.

Non-Urbanized Areas - Areas with a population of less than 50,000.

Private - means nonpublic, to wit: bodies which are not municipalities or other political subdivisions of states; are not public agencies or instrumentalities of one or more states; are not Indian tribes; are not public corporations, boards, or commissions established under the law of any state; or are not subject to control by public authority, state or municipal.

Recipient - An applicant which has been awarded financial assistance under the Section 5310 capital assistance program.

Sub-Recipient – means a private non-profit organization, if the public transportation service provided is unavailable, insufficient, or inappropriate; or a governmental authority that is approved by the State to coordinate services for elderly individuals and individuals with disabilities or certifies that there is not any non-profit organizations readily available in the area to provide services.

Service Area – Is the geographic area which elderly and disabled clients will be served using funds from this grant.

Transportation Improvement Program (TIP) - A list of transportation projects for which funding will be sought over a three to five year period prepared by the MPO representing an urbanized area.

Urbanized Areas - Areas designated by the Bureau of Census, with a population of 50,000 or more.

APPENDIX D

REQUIRED CERTIFICATIONS FOR PURCHASES OF SERVICES

Appendix D is not used as part of the application process for FTA Program 5310 funds in the State of Georgia. Funds under this grant will be used in purchase of service agreements.



APPENDIX E DHS COORDINATED TRANSPORTATION MAP


APPENDIX F DHS REGIONAL TRANSPORTATION COORDINATORS


APPENDIX G FEDERAL REGISTER

(www.fta.dot.gov)


http://www.fta.dot.gov/




SUBJECT: Disposal of Vehicle Assets AGENDA NO: 2021-10-0031

DESCRIPTION: Fifteen (15) vehicles that have exceeded their FTA and DOT recommended useful life of four (4) years and 100,000 miles.

ACTION REQUEST:


RECOMMENDATION:

Staff recommends Board approval for the disposal of fifteen (15) vehicles (two revenue paratransit,

eight non-revenue paratransit, and five support vehicles).

ISSUE/BACKGROUND:

Currently, CAT has fifteen (15) vehicles that have exceeded their FTA and DOT recommended useful

life.

The revenue vehicles have all exceeded their useful lives in years or millage in accordance

with FTA useful life and total miles requirements.

The support and paratransit vehicles have exceeded their four (4) year life and 100,000 miles

useful life.

All assets covered under this request are fully depreciated and have a book value of zero.

DISCUSSION:

Consistent with FTA guidelines, staff will dispose of these assets through either auctioning to the

highest bidder, disposal through donation to any non-profit interested in the use of the asset, or

disposal as scrap to a dealer of scrap metal.

FINANCIAL IMPACT:

N/A NEXT STEPS:

CAT will continue to monitor vehicle assets to maintain a fleet of safe, properly equipped and fully

useful vehicles.


ATTACHMENTS:

Vehicles Recommended for Disposal – March 23, 2021

Prepared By: Lenny Cooksey, Chief Operation Officer [email protected]

Reviewed By: Lenny Cooksey, Chief Operation Officer [email protected]

________________________________________ ______________________________





Vehicles Recommended for Disposal

March 23, 2021

PARATRANSIT VEHICLES Vehicle No. Vehicle Identification Useful Life Year Mileage Useful Miles 433 57WMD1A60EM100450 4 2014 160,570 100,000 434 57WMD1A69EM100429 4 2014 113,115 100,000 435 57WMD1A66EM100758 4 2014 133,747 100,000 436 57WMD1A67EM100770 4 2014 111,819 100,000 437 57WMD1A65EM100461 4 2014 175,074 100,000 438 57WMD1A63EM100457 4 2014 92,055 100,000 439 57WMD1A67EM100462 4 2014 137,722 100,000 440 57WMD1A69EM100771 4 2014 163,186 100,000

1402 1GB6G5BL6E1161548 4 2014 150,937 100,000 1403 1GB6G5BL4E1159250 4 2014 140,645 100,000

SUPPORT VEHICLES #07C 2G1WB554979397549 4 2007 189,185 100,000 #09F 1FTRR12W09KC05820 4 2009 138,159 100,000 1309 2C4RDGBG2DR617538 4 2013 174,051 100,000 1306 2C4RDGBG7DR617535 4 2013 158,459 100,000 1308 2C4RDGBGODR617537 4 2013 154,726 100,000




SUBJECT: Families First Coronavirus Response Act (FFCRA) Extension Request

AGENDA NO: 2021-13-0001

DESCRIPTION: Extend the Employment Benefits Provided for Under the FCCRA Related to Emergency Paid Sick Leave

ACTION REQUEST:


RECOMMENDATION:

Staff is requesting the Board of Directors’ authorization for the Interim Chief Executive Officer (ICEO)

or designee to extend the employment benefits provided for under the Families First Coronavirus

Response Act (“FCCRA”) related to Emergency Paid Sick Leave (“EPSL”) and Emergency Paid

Family Leave (“EPFL”), to September 30, 2021.

ISSUE/BACKGROUND:

The FFCRA expired December 31, 2020 and covered employer’s obligation to provide emergency

paid sick leave and emergency family and medical leave. However, Congress then extended the tax

credit for employers who voluntarily continued to provide paid leave consistent with what the FFCRA

had required through March 31, 2021. The most recent Act once again extends the availability of

such tax credits for employers who voluntarily provide FFCRA-like leave, now through September 30,

2021.

The Act also implements the following changes to the extended FFCRA tax credits, which take

effect on April 1, 2021:

Expands the covered reasons for sick leave. Under the Act, should an Employer wish to

take advantage of the tax credits, the employer may do so by providing leave to employees for

the original six reasons outlined under the FFCRA as well as to employees who are: (i)

obtaining an immunization related to COVID-19 or recovering from any injury, disability, illness

or condition related to such immunization; or (ii) seeking or awaiting the results of a diagnostic

test for, or a medical diagnosis of, COVID-19, when such employee has been exposed to

COVID-19 or the employer has requested such test or diagnosis;

Expands Emergency Family and Medical Leave Tax Credits. Previously, tax credits taken

by employers to cover the cost of providing emergency FMLA leave was only available if the

employee was unable to work (or telework) to care for their child whose school or place of care


has been closed or was unavailable due to the public health emergency. Now, employers may

claim tax credits for emergency FMLA leave arising from any of the reasons set forth in the

FFCRA (including the two expanded reasons described above). The Act also removes the two

week waiting period on emergency FMLA leave and raises the aggregate cap on emergency

FMLA leave from $10,000 to $12,000;

Re-sets the 10-day limit for the tax credit for paid sick leave effective April 1, 2021. In

order to qualify for the tax credit, employers who voluntarily extend FFCRA leave must provide

employees up to 10 days emergency paid sick leave regardless of whether that employee had

previously taken similar leave prior to April 1, 2021; and

Adds non-discrimination rules. The Act outlines that no tax credit is available if the

employer, in determining availability of the paid leave, discriminates against highly

compensated employees, full-time employees, or employees on the basis of tenure with the

employer.

FISCAL IMPACT:

CAT staff does not anticipate an additional fiscal impact from extending this provision as described

above

NEXT STEPS:

For the Board of Directors to approve as presented or to offer other alternatives.

ATTACHMENTS: N/A

Prepared By: CAT Human Resources

Reviewed By: Valerie Ragland, Interim Chief Executive Officer




SUBJECT: COVID-19 Hazard Pay Modification AGENDA NO: 2021-10-0021

DESCRIPTION: Hazard pay for union-eligible employees Modification to Board Approval and Action taken from January 26, 2021 Regular Board Meeting

ACTION REQUEST:


RECOMMENDATION:

Authorize the Chief Executive Officer to proceed to issue a one-time hazard payment to each union

eligible employee in the amount of $600.

ISSUE/BACKGROUND:

In recognition of the service and risks faced by CAT's front-line operators and maintenance staff, CAT

seeks to issue a $600 hazard pay to each union-eligible employee.

DISCUSSION:

CAT has 190 union-eligible employees so the total expenditure for this payout will be $114,000. The

payout does not include applicable taxes, however, the amount is not expected to exceed the $114,

000, as previously approved by the Board at January’s board meeting.

FINANCIAL IMPACT:

Funding for this hazard payment will come from the Relief Supplemental Appropriations Act of 2021

(CRRSAA 2021) funds CAT’s general fund. CRRSAA 2021 funds allow for pre-award authority which

would allow CAT to be reimbursed one the funds become available.

NEXT STEPS:

If approved, hazard pay will now be issued to union-eligible employees out of the general operating

fund as early as Friday, April 2 and no later than Friday, April 30 once CRRSAA funds are available..

ATTACHMENTS: N/A

Prepared By: David Stearns, CAO Gloria Royal, Director of Financial Services [email protected] [email protected]

Reviewed By: David Stearns, CAO Valerie Ragland, Interim Chief Executive Officer [email protected] [email protected]


1

Directors of the Chatham Area Transit Board:

As I approach sixty days into my appointment, I reaffirm my commitment to transparency,

accountability, integrity and open communication to the Board of Directors, employees and citizens of

Chatham County. The primary focus of this period has been on presenting a balanced budget and staff

has been diligently working toward this end with the assistance of the Rae Michelle Group. Additionally,

his has been a period of review and assessment. Policies and procedures are being examined to

ensure the most effective and efficient support of the organization and its employees. In turn, it

promotes better service to the community.

As your Interim CEO, I continue to be dedicated to maintaining open communication with the Board of Directors in the governance of Chatham Area Transit in a positive and productive manner. This information provides a brief summary of the business related to the support and operation of Chatham Area Transit within the past 60 days.

First >60 days

Personnel

The temporary hiring freeze implemented in February remains in place; with the exception of positions that have already been approved in the current budget. This measure is necessary in order to ensure that our current staffing structure and future needs align with the goals and vision of our agency. Additionally, HR, Finance and Procurement will now report to the Interim CEO until further notice.

General Updates

Lenny Cooksey, Chief Operating Officer, Bren Daiss, Chief Strategy Officer, Jimmy Gunby, Director of Marine Services and I attended the SAMMI Board meeting held at the Savannah Convention Center.

Bren Daiss, Chief Strategy Officer and I met with the City of Savannah’s Mobility Manager, Sean Brandon for general discussions about restoration of the CAT Shuttle and Senior Circulator services.

Chatham Area Transit has been in communications with representatives of Chatham County’s government to assist with transporting citizens to the Gulfstream Aerospace vaccination site. Discussions are ongoing and Chatham Area Transit is committed to assisting in this project.

Legislative Update

MARCH 2021 INTERIM EXECUTIVE DIRECTOR’S REPORT

2

State and Local – A monthly status report prepared by the Vaquer Firm is included with this report as an attachment.

Federal – A monthly status report prepared by Squire Patton Boggs is included with this report as an attachment.

Upcoming (Virtual) APTA Conferences

In 2021, APTA will host a variety of virtual and in-person conferences focusing on the many different aspects of the public transit industry. These events provide a mix of education, professional and technical training and networking for public transportation professionals at all levels. If any Director or Manager is interested in attending, please notify the Interim CEO Office.

o March 25 Legal Affairs Mini Seminar o May 18-21 Legislative Conference

NEXT 30/60/90 DAYS

Overall Goals 1. Deliver Quality Services Safely / Accessible / Sustainable 2. Continue to Focus on Needs of Passengers 3. Maintain Adequate Financial Resources 4. Support the Community’s Well Being 5. Engage an Effective Team 6. Explore Visionary Opportunities

Projects

FY 2022 Budget Schedule Meet & Greet with Elected Officials and Key Stakeholders Electric Bus Rollout and Implementation Plan Coronavirus Response and Relief Support Appropriation (CRRSAA) Bus Operator Recruitment Perform Organizational Assessment Kick off Short and Long Range Plan Update Post COVID recovery plans

1

Squire Patton Boggs (US) LLP

2550 M Street, NW

Washington, DC 20037

O +1 202 457 6000

F +1 202 457 6315

squirepattonboggs.com

47 Offices in 19 Countries

Squire Patton Boggs (US) LLP is part of the international legal practice Squire Patton Boggs, which operates worldwide through a number of separate legal entities.

Please visit squirepattonboggs.com for more information.

From: Squire Patton Boggs (US) LLP

Date: March 10, 2021

Subject: CAT Federal Update: February 2021

In February, we continued to keep CAT officials up-to-date on developments regarding the budget

reconciliation process, a procedure that allows for expedited consideration of legislation related to spending,

taxing, and the federal debt limit. Congress passed the American Rescue Plan Act (ARPA), which includes

$30 billion for transit agencies to prevent, prepare for, and respond to the coronavirus. This includes

reimbursement for operating costs to maintain service and lost revenue, the purchase of personal protective

equipment, and payment for administrative leave of operations personnel due to reductions in service.

Unofficial estimates predict that Savannah will receive $12.7 million.

We also provided CAT officials with the Notice of Funding Opportunity for the Low or No Emission

Vehicle program. Applications are due April 12, 2021. CAT received a $1.87 million grant through last year’s

program.

We continued working with congressional staff on surface transportation reauthorization and infrastructure

issues of interest to CAT, including the timing and potential content of legislation. House Transportation and

Infrastructure Chairman Peter DeFazio announced that the reauthorization will include “highway and transit

Member project designations,” previously known as earmarks. Transit agencies, including CAT, are eligible to

submit projects for Member consideration. SPB previously sent guidance to CAT on considerations and

strategies for developing earmark priorities.

Federal Government Update

The beginning of February was consumed by the Senate impeachment trial of President Donald Trump. On

February 13, on a 57-43 vote, the Senate acquitted President Trump of his single charge of “incitement of

insurrection.” Subsequently, Congress turned its attention to the budget reconciliation process and the

American Rescue Plan Act, legislation that largely follows the framework of President Joe Biden’s $1.9 trillion

“American Rescue Plan.” Now that Congress has passed the bill, attention is shifting to other legislative

priorities, including the annual appropriations process and potentially a large-scale infrastructure initiative.

[email protected] www.vaquerfirm.com [email protected]

SAVANNAH ATLANTA

March 13, 2021

TO: Valerie Ragland, Interim CEO, Chatham Area Transit Authority Deidrick Cody, Chairman, CAT Board TY Butler, Atty – CAT CAT Board of Directors FR: Mike Vaquer, The Vaquer Firm Re: Legislative Week NINE – 3/8 – 3/12/2021

Legislative Day 28 was, from my perspective, a non-event as none of our legislation was poised to live or die pending legislative action on last Monday. The remainder of the week was uneventful (with the exception of efforts relative to the CAT Board legislation), with the House and Senate having no bills on their calendars for Tuesday and Wednesday, and only a single provision in each house on a very short Thursday – both houses adjourned for the weekend by 11 A.M. Members will be in session Monday – Thursday as they continue the trek to Sine Die. This week will see the completion of the 35th legislative day.

Generally speaking, any local legislation that has not emerged from a Delegation, will have a difficult time achieving passage. The Chatham Delegation will hold a breakfast meeting at 8 AM on Monday, and all indications are that there will be a crowd of folks trying to either move or hold pending provisions. Items up for discussion are: Hotel Motel Tax increase – Stephens – LC Draft Combining Board of Elections and Registrars – SB 289 - Jackson CAT Countywide Legislation – HB 651 - Gilliard

CAT Board Restructuring – Mallow – LC Draft Chatham County Building and Facilities Act – HB 749 – Gilliard Chatham County and Prevention and Intervention – HB 750 - Gilliard


CAT Board Restructure Legislation This legislation was discussed by the Delegation at the Tuesday meeting with several questions being fielded, but as Representative Mallow did not present a final version of the legislation, consideration was moved to a later date, which will now be the Monday meeting. One key legislative observation was that there was not a provision to

require representation from the business community as part of the proposed Board structure. As you are aware, I stressed again that this is not at the request of the CAT Board, the County Commission, the City of Savannah, or Garden City – currently the appointing authorities, and that restructuring

this Board at this critical point as you begin to move forward with identifying and securing a new CEO, the impact of this proposal would be further disruptive. At this moment, there is limited support in the Delegation to move this

legislation forward, but a preference to study this issue over the interim. The bill has not been introduced, and it is my understanding is that the provision will be introduced by Representative Mallow, with only his mark, and the signature of Chairman Ron Stephens affixed. There are not two signatures in the Senate. I think that we have done as much as we can to present our position and it is my understanding that County Commission Chairman has contacted several legislators to express his opposition, as well.

HB 462 – Transit SPLOST This legislation is scheduled for a “Hearing Only” before the House Transportation Committee at 2 PM on Wednesday. We will have an opportunity to discuss the importance of this legislative act and the problem with the requirement that two counties must pass this in tandem in order for the Transit SPLOST to be enacted. Counties within Metro Atlanta have the ability to seek this passage on their own, as evidenced by the Gwinnett County attempt last November.

I have been working on this for six years, beginning with the 2015 provision that allowed single counties to pursue a TSPLOST for a 5-year period, and not the 10-year levy created in HB 170 for Regional SPLOSTS. As this


legislation was introduced, Transit Operations and Maintenance expenses were proposed to be eligible uses under the provision that did allow for

Transit capital expenses. That language was removed by Metro-Atlanta legislators in the Ways and Means Committee, and the single county TSPLOST was created. Fast forward to the 2017 Session where the House Transit Funding and Governance Commission was created and financed with $1 million to contract with DeLoitte to develop an overall state-wide transit reorganization and funding plan. CAT CEO Curtis Koleber was one of members directly representing Transit systems and we were successful in creating the Transit SPLOST that allowed for Operations and Maintenance

expenses, but because one of the goals of the process was to generate “regional cooperation” and resulted in the successful creation of “The ATL” agency to coordinate Metro Transit services, the ability to use this tool outside of The ATL required passage of the proposition by two counties as a

method of creating regional cooperation in other areas of the State. We tried to convince the leadership and House Transportation Committee Chair and Chair for the Commission that this would not work, but the consultants at DeLoitte were driving the process at that time and insisted on this structure.

Between the 2018 and into the 2019 Session, work on transit services for the “other Urban”, Rural Systems, and Paratransit services was the focus of the effort and through consistent and insistent pressure from both CAT and the Athens-Clark County system, we finally convinced the Chairman that there was functionally no interest or opportunity to link Urban Transit systems with current adjacent and developing rural areas, despite a growing need for additional transportation options. At that point, the resulting legislation, HB 511 (not the 2021 HB 511 that deals with trust fund establishment) contained language to change the two-county requirement to

allow single county implementation of the Transit SPLOST. Unfortunately, this piece of legislation was extremely complicated and included language to create a new GoTransit Department/Division within GDOT in an attempt to organize other, non-fixed route services funded by a variety of state and federal funding sources. That proved to be too much of a lift, and after changes were made to the language to address concerns, this House passed bill became part of a complicated conference committee discussion that combined Transit with Atlanta Airport oversight language, and proposed changes in jet fuel taxation which died in the last hours of the

2019 Session. Moving forward to the 2020 Session, while HB 511 was still alive with the single county language, the legislation was held in the Senate


Transportation Committee and emerged at the very end of the session as a provision that only addressed some administrative changes in the structure

of The ATL Board. And that thus brings us to the 2021 chapter in this long saga in the form of HB 462, a provision that has been brought forward at the insistence of CAT. Reps Gilliard and Mallow and I met with Representative Ron Stephens on Tuesday to discuss amending Stephens’ HB 469 – historic preservation tax credits – with the HB 462 language and he has committed to meet with Senate Finance Chairman Chuck Hufstetler to determine if the Senator will entertain Stephens bringing a substitute version of the bill to the Senate Finance Committee. I probably will have a better feel on this by mid-week.

FY 2022 Budget On Wednesday morning the Senate Appropriations Transportation

Subcommittee met for a presentation by GDOT and other agencies about the House Version of the 2022 Budget. Not much of significance on this other than to learn new more detailed information on the Intermodal Budget and the impact that HB 105 (2020) funding has for this truncated period (the fees went into effect in April 2021, and the FY 22 Budget only reflects 6-

months of these fees). In this period, $7.6M was raised by the $.50 per ride Uber/Lyft/Taxi fee ($50,000 was raised by other fees). The House chose to invest $1M to combine with $4M from Athens-Clark County to provide a 25% match to leverage $20M in FTA funds for a new Transit Facility for that growing system. $6M was earmarked for an economic development project for a MARTA Westside facility upgrade, with slightly over $600,000 for undefined smaller transit projects. This funding was not in the Governor’s proposal, so it remains to be seen if the Senate will agree with this House

Budget recommendation. I have not been able to determine what the ultimate process will be for accessing this funding source, and to my knowledge GDOT has yet to address this question. It does appear that Representative Houston Gaines (Athens-Clark), a member of the House Appropriations Committee, was instrumental in obtaining these funds. And while we do have Representatives Stephens, Petrea, Hitchens, and Gilliard on the Appropriations Committee, this was not the year to move forward with a funding request for water ferries. Next year. HB 651 – CAT Countywide Legislation

Last week it appeared that there was little interest in Representative Gilliard’s Countywide legislation, at this moment there are three House


signatures on the provision, and I am anticipating this will move forward after the Delegation meeting.

While I was told directly that only three signatures would be needed to move a bill, that meant three signatures in addition to that of the author. Thus, even though there is not a “full” delegation present, the agreed to rule is for a simple majority of the six House delegation members, or for simplicity’s sake, in this case is four, plus, both Senators. This legislation basically removes the “opt out” provision and the procedure whereby a jurisdiction could rejoin the CAT SSD by the simple passage of a resolution requesting service.

HB 651 adds a new section that brings the Act into compliance with the long-standing Georgia Constitutional provision that requires a municipal referendum prior to the delivery of services and imposition of a tax within a

city. It does not affect the current SSD, nor does it affect Garden City which is already serviced by CAT via a limited application SSD. It further does not impact the ability of CAT to enter into contractual agreements with public or private entities for the provision of transit services.

Chatham County TSPLOST Efforts are beginning to officially move forward for a November 2, 2021 TSPLOST vote with the County Engineering Department working with consultant Leon Davenport (former County Engineer and now owner of Thunderbolt Consultants Engineering Firm) to begin compiling a potential project list, that should at some point come together. The MPO and each

jurisdiction will be involved in this process as is CAT. The process forward allows for a TSPLOST (transportation capital projects) to be offered to the county voters to levy up to a new one-cent sales tax levy (in .05% increments) for a period of five years to fund transportation improvement projects as defined in the statute. It requires an intergovernmental agreement on the project list in order to offer the maximum one-cent levy to the voters. If no agreement is reached, then the TSPLOST can still move forward but at a maximum of $.0075% (3/4 of a cent) that must be distributed on a formula based upon transportation

expenditures over the past 3 years by each of the individual jurisdictions. The TSPLOST referendum can only be called by Resolution of the County Commission. From an ACCG paper on TSPLOST procedure.


“A formal meeting must be called by the County Board of Commissioners to discuss possible

projects to be included in the referendum and the rate of tax.

Meeting notice has to be hand delivered or mailed at least ten days prior to the date of the

meeting to each qualified city. The meeting notice includes date, time, place and purpose of the

meeting.

The law requires that the formal meeting must be held at least 30 days prior to the calling of a

referendum.

Following the meeting, the county and the qualified cities could enter into an IGA. As soon as

practicable after the meeting between the county and qualified cities and the execution of an

IGA, the county shall by a majority vote on a resolution calling for the Single County TSPLOST

referendum.

The Resolution for the Call for the referendum must then be submitted to the County Election

Superintendent… “

I believe that the call for an election must made 90 days prior to the election date, November 2, 2021. Thus, there is a 120-day calendar that marks the minimum time for the initial interjurisdictional meeting and the actual referendum calling for the vote. That would roughly place the initial

meeting not later than the first of July, with an actual call for the election not later than the first of August. While single county TSPLOST statute allows funding for “public transit”, it is unclear if these funds are limited to capital expenditures. From the ACCG document: “The definition of transportation purposes does not directly address transit operations.

However, the text “and services” is considered to allow some degree of transit operations.”

This issue should be reviewed by legal staff and GDOT Transit staff to determine the latest interpretation on just what projects are considered eligible. While there is no “legislative history” compiled or maintained by the State, it is clear if you look at the original legislation as introduced, that the intent of the legislature was to not include transit ”operations and maintenance” as eligible expenses. IT would be of interest to review “as passed” TSPLOSTs to determine if such category of expenditures were authorized.

I have attached the Thunderbolt Consultants White Paper produced at the request of the County for presentation to the Chamber of Commerce this week. Here is a link to the ACCG document: http://www.ciclt.net/ul/accg/GenericTSPLOSTInformationQandADocument.pdf

http://www.ciclt.net/ul/accg/GenericTSPLOSTInformationQandADocument.pdf

http://www.ciclt.net/ul/accg/GenericTSPLOSTInformationQandADocument.pdf



Board Action Item Report and Staff Summary SUBJECT: Procurement AGENDA NO:

2021-16-0047

DESCRIPTION: Procurement Update February 2021

ACTION REQUEST:

□ Approval □ Review Comment x Information Only □ Other

RECOMMENDATION:

Authorize the Chief Executive Officer to proceed with the presentation of the February 2021

Procurement update.

ISSUE/BACKGROUND:

This document is being shared with the Board for informational purposes and covers some of the

Procurement Department activities from February 1, 2021 through February 28, 2021.

DISCUSSION:

Staff will respond to any questions the members of the Board may have regarding the monthly

report.

FINANCIAL IMPACT:

N/A

NEXT STEPS:

N/A

ATTACHMENTS: Monthly Procurement Department Report is attached

Prepared By: Victor Colon, Procurement Manager

[email protected]

Reviewed By: Valerie Ragland

[email protected]




BACKGROUND

The Procurement Department is comprised of the following CAT departments: Procurements &

Contracts.

DEPARTMENTAL UPDATES

Procurement & Contracts

Procurement staff continue to assist all departments with compliant purchasing and to run the

formal solicitation process. Procurement is working with CAT’s DBELO to come up with new

ways to encourage and capture DBE use for purchases under $20,000. Below please find

summaries for CAT’s current formal solicitations and contracts over $20,000.

Solicitations

Project Description Solicitation Number Release Date Procurement Status

Electric Bus &

Infrastructure

N/A – Low-No Grant N/A – Low-No Grant Buses ordered –

expected 03/2021

Bus Consortium RFP 2019-08 4/23/2019 Awaiting contract

award

Legislative Advocacy

Services

RFP 2020-05 3/31/2020 Contract Effective

12/1/20

General Counsel RFP 2021-01 8/27/2020 RFP to be issued date

tbd

Susie King Taylor

Rehab

IFB 2021-05 9/30/2020 IFB to be Re-Issued

(Single Bid Exceeded

ICE)

Project Management

Services

RFQ 2021-04 9/28/2020 RFQ Closed March

2021

Interior Design and

Remodeling Services

RFQP 2021-03 10/2/2020 Proposals Being

Evaluated

IT Support Services RFP 2021-02 10/14/2020 Proposals Being

Evaluated


Contracts

Contract No.

Vendor Name Description Effective Date Expiration Date

A1 Uniform of

GA

Operations

Uniforms 6/26/2020 6/25/2023

A3

Communications

Phone

Maintenance

Agreement 1/1/2020 12/31/2024

Anthem FY2021

Employee

Health Insurance 6/1/2020 6/30/2021

Aramark

Maintenance

Uniforms 6/1/2019 5/31/2024

2019-06

Corporate

Temps

Temporary

employee

services 9/1/2019 8/31/2024

2019-01 DeJong & Lebet

Design services

for ferry rehab 2/1/2019 1/31/2022

2019-07 G11 Security Security services 7/1/2019 6/30/2024

Granicus Software

Agreement for

BOD minutes

and agendas

7/1/2020 6/30/2021

201505 Infinity, Inc. IT Support

Services

4/1/2015 12/31/2021

2019-02 Quest

Corporation of

America, Inc.

On Call

Marketing

2/1/2019 1/31/2022

Remix Software Route planning

software

6/1/2019 5/31/2021

Routematch

Software, Inc.

Paratransit

traking software

1/30/2008 1/29/2022

2019-03 Smartmaps Cartography

services

4/1/2019 3/31/2024

Solid Surface

Care

Floor

Maintenance

Agreement

6/1/2019 5/31/2024

2020-05 Squire, Patton,

Boggs

Federal

Legislative

Advocacy

Services

12/1/2020 11/30/2025


Contract No.

Vendor Name Description Effective Date Expiration Date

20172112 Stage Front

Presentation

Systems

AV Maintenance

and Service

Agreement

4/17/2020 6/21/2023

2016-04-A Thomas &

Hutton

A&E Services 2/14/2019 2/14/2022

Trapeze

Software Group,

Inc.

Software

Agreement

8/3/2004 8/3/2021

Tyler

Technologies

MUNIS

Software

Agreement

8/1/2010 7/31/2021

Yates-Astro Pest Control

Services

5/15/2019 5/14/2024

Page | 1 CAT March 12, 2021



SUBJECT: Service Delivery Update AGENDA NO: 2021-10-0032

DESCRIPTION: Service Delivery Operation Data from February 1, 2021 to February 28, 2021

ACTION REQUEST:

□ Approval □ Review Comment X Information Only □ Other

RECOMMENDATION:

To authorize the Service Delivery Report for informational purposes only.

ISSUE/BACKGROUND:

See attached report.

DISCUSSION:

The attached report presents service delivery for February 1, 2021 to February 28, 2021.

FINANCIAL IMPACT:

N/A

NEXT STEPS:

To continue to monitor, survey routes/schedules, and use collected data as opportunities to update and refine CAT system.

ATTACHMENTS:

Service Delivery Update for February 2021 Prepared By: Enoch Dumas, Deputy COO [email protected] Reviewed By: Enoch Dumas, Deputy COO enoch.dumas @catchacat.org

________________________________________ ______________________________



FY 2020

Average

FY 2021

Average

13.10 0.83

5 6

0.02 0.02

15.0 8.8

2% 2%

6 4

0.1 0.66

1.44 1.243

Fixed-Route & Paratransit Summary Reports – February 2021

STATUS REPORT

February 2020 February 2021 +/- Change

Preventable Accidents 0 0 0

FIXED-ROUTE

Farebox Recovery Ratio* 12.65 2.90 -9.75

Complaints/Per 100k Pass. 5 9 4.00

PARATRANSIT

Farebox Recovery Ratio 2% 2% 0

Passengers Per Hour 16.3 7.7 -8.6

Complaints 13 6 -7

Preventable Accidents 1 1 0

Passengers Per Hour 1.5 1.3 -0.2

Fixed-Route KPI Summary Reports

Efficiency Gross Cost per Revenue Mile Less than or equal to $6.85 $8.79

SafetyPreventable Accidents per 100k Revenue

MilesLess than or equal to 2.0 1.68

KPI Criteria Target FY 2021 Performance

Ridership Productivity Bus Passengers Per Revenue HourGreater than or equal to 18

**COVID-19 Target greater than or

equal to 9 under consideration.

7.7

On-Time Performance1 Minute early to 5 Minutes late at

Scheduled TimepointsGreater than 90% 61%

Quality of Service Complaints per 100k passengers Less than or equal to 10.0 9

Quality of Service Mean distance between vehicle failures Greater than or equal to 12,000 19,329

Page: 1

Prepared by: Enoch Dumas, Deputy COO

Approved by: Enoch Dumas, Deputy COO

Feb 2020 Feb 2021%

Change

Total

Year

FY 2020

Total

Year

FY 2021

% Change

9,233 6,213 -32.7% 72,993 52,550 -28.0%

1,115 0 -100.0% 11,532 0 -100.0%

45,515 15,185 -66.6% 502,293 179,818 -64.2%

Feb 2020 Feb 2021 FY 2020 FY 2021

15,202 11,874 129,292 102,607

14,737 11,366 126,101 98,879

196,219 168,154 1,592,132 1,425,318

184,604 154,862 1,574,421 1,347,127

7,751 5,455 62,394 42,339

6,289 4,442 50,866 38,665

125,744 89,055 1,001,671 763,988

110,691 76,433 873,336 721,925

587.5 454 4,674 3,705

Paratransit

Senior Circulator

Water Ferry

Mode

February Wheel Chairs Bicycles

2021 1,573273

FIXED-ROUTE

Vehicle Hours -28% -21%

Revenue Hours -30% -22%

Vehicle Miles

Revenue Hours -42% -32%

2020 2,288

% Change -54% -45%

421

% Change % Change

-41% -31%

Revenue Miles -45% -21%

Vehicle Miles

Ridership – February 2021

RIDERSHIP

Fixed-Route – February 2021

Hours and Miles by Mode – February 2021

WATER FERRY

Ferry Hours -29% -26%

-17% -10%

Revenue Miles -19% -14%

PARATRANSIT

Vehicle Hours -42% -47%

Page: 2



February Total ClientsPersonal Care

Attendants

Wheelchair

Trips

2021 6,213 870 1,484

2020 9,233 1,085 2,232

% Change -32.7% -19.8% -33.5%

February Appeals

2021 0

2020 0

+/- Change 0

0

6 5 0 0

207 1,009

-89.4% -56.3%

Paratransit Certifications – February 2021

New Certifications Re-CertificationsFunctional

Assessments

Functional

Assessments Passed

0

20

26 8 0

3 0

Subscriptions

22 441

Paratransit Riders – February 2021

Total Passengers

7,105

10,525

-32.4%

PARATRANSIT

Companions

84719390

7686

10712

92518645

96699233

7132

40014884

5594

6102 64056869

73396722 6565 6335 6213

0

2000

4000

6000

8000

10000

12000

Paratransit Ridership (Total Clients)

Ridership FY 2020 Ridership FY 2021

Page: 3



Service

Fixed-Route

Paratransit

SAFETY

Accident Details - February 2021

Type

6 Non Preventable

Accidents

Category (NP-Non

Preventable, P-Preventable,

R-Recordable, NR-Non

Recordable)

NPNR

Details

3 passengers slip and falls (no injuries)

3 non preventable accidents where bus was hit (no injuries)

1 Non Preventable PNR 1 slip and fall (no injury)

Training

No projects for the month of February

Campaigns Accident Avoidance Campaign

Classes

▪ Retraining from Accidents (2 employees)

▪ Returning from Medical Leave (4 employees)

▪ CDL Trainings (3 employees)

Projects

February 2021

Page: 4



Fare TypeTransit

Center

Ticket

Vending

Machines

FareboxAgency

Feb 2020

Agency

Feb 2021

%

Change

Total

Year

FY 2020

Total

Year

FY 2021

% Change

Single 23 0 22,989 100 140 40.0% 351,289 23,507 -93.3%

Daily 462 0 8,901 474 667 40.7% 140,291 13,628 -90.3%

Weekly 383 0 0 130 0 -100.0% 5,092 1,010 -80.2%

Monthly 278 0 0 0 0 0.0% 1,739 608 -65.0%

Mechanical issues experienced on some ferries.

SALES

Fare Pass Sales – February 2021

MARINE OPERATIONS

Water Ferry

GROUPS/SPECIAL EVENTS: Volleyball Tournament

The Savannah Belles Ferry system continues to operate on a modified schedule consisting of 7:00 a.m. - 10:00 p.m. seven days a week

due to the COVID-19 pandemic.

MAINTENANCE/SERVICE:

Page: 5



3) CEO conference room paint

Preventive Maintenance Tasks Completed Demand Work Orders Completed

9 11

Passenger Amenities

16 18

Scheduled Projects

1) Electric Bus Infrastructure

Facility Maintenance

2) Air Lines Electronics Room

3) Painting CAT Central Hall

2) A/C Install CAT Central

Completed Projects

1) Toilet and Sink install

Preventive Maintenance Tasks Completed Demand Work Orders Completed

89,055 15

Total MilesPreventative Maintenance

CompletedDemand Work Orders Completed

168,154 30 491

139

Total MilesPreventative Maintenance

CompletedDemand Work Orders Completed

MAINTENANCE

Fleet Maintenance – Fixed-Route

Fleet Maintenance – Paratransit

Page: 6



SCHEDULED PROJECTS: 1) Fixed Board Change - March 8, 2021

2) DOT Return to Service - New Hire Class planning

SPECIAL EVENTS: 1) None

Paratransit

SCHEDULED PROJECTS: 1) Paratransit Board Change March 29, 2021

SPECIAL EVENTS: 1) None

2021 61.4% 62%

OPERATIONS

* APC Data Only

Fixed-Route On-Time Performance – February 2021

February Month Year to Date

RECOMMENDATIONIt is recommended that the Board receive and file this report on CAT’s February 2021 Key Performance Indicators and

Service Delivery Report.

NEXT STEPTo continue to monitor, survey routes/schedules, and use collected data as opportunities to update and refine CAT

system.

Personnel New Hires

Fixed-Route 103 0

Fixed-Route

Paratransit 37 0

Personnel

2020 58.5% 63%

% Change 5% -2%

% Change 8% 2%

February Month Year to Date

2021 94% 93%

2020 87% 91%

Paratransit On-Time Performance – February 2021

Page: 7



900 East Gwinnett Street ∙ Savannah, GA 31401 Board Action Item Report and Staff Summary SUBJECT: Administrative Services AGENDA NO: 2021-16-0046

DESCRIPTION: Administrative Services Update February, 2021 ACTION REQUEST:

□ Approval □ Review Comment x Information Only □ Other RECOMMENDATION: Authorize the Chief Executive Officer to proceed with the presentation of the January 2021 Administrative Services update. ISSUE/BACKGROUND: This document is being shared with the Board for informational purposes and covers some of the Administrative Services Division’s activities from ^, 2021 through ^, 2021. DISCUSSION: Staff will respond to any questions the members of the Board may have regarding the monthly report. FINANCIAL IMPACT: N/A NEXT STEPS: N/A ATTACHMENTS: Monthly Administrative Services Report is attached Prepared By: Hilda Mercedes, Compliance Manager [email protected] Reviewed By: David Stearns, CAO [email protected]



________________________________________ Valerie Ragland, Date Interim Chief Executive Officer

•Insurance renewal time• Reviewing current coverages• Analyzing risk mitigation

RISK MANAGEMENT

Fall/Slip, Different Level 50.0%

MVA, Collision Vehicle 37.3%

Fall/Slip, On Stairs 6.3%

Strain/Injury by Twisting 5.1%

Struck by Object Lifted/Handled 1.3%

Total: 100.0%

Total Incurred (Top 8)

MVA, Collision Vehicle 60.0%

Fall/Slip, Different Level 10.0%

Fall/Slip, On Stairs 10.0%

Strain/Injury by Twisting 10.0%

Struck by Object Lifted/Handled 10.0%

Total: 100.0%

Claim Count (Top 8)

As of: 02/28/2021

and Incurred by Injury Cause

Avg Inc/ClaimInjury Cause Avg Inc/ClaimClaimsTotal Incurred

Chatham Area Transit03-0000127711-01 Chatham Area Transit

Fall/Slip, Different Level 1$82,061 $82,061

MVA, Collision Vehicle 6$61,263 $10,210

Fall/Slip, On Stairs 1$10,381 $10,381

Strain/Injury by Twisting 1$8,382 $8,382

Struck by Object Lifted/Handled 1$2,152 $2,152

$164,239 10

Page 3 of 7

Workers Comp by Cause and Total Incurred

Workers Comp: Open Claim Summary

Vehicle Open Liability Claims

•DocTract Implementation•Triennial Audit Programs•Compliance Program

COMPLIANCE DEPARTMENT

Hotline Activity

Policies & Procedures




SUBJECT: System Development Unit Update – February 2021

AGENDA NO: 2021-15-0015

DESCRIPTION: INFORMATIONAL UPDATE

ACTION REQUEST:

□ Approval □ Review Comment x□ Information Only □ Other

RECOMMENDATION:

This System Development Monthly Unit Update is for informational purposes only.

ISSUE/BACKGROUND:

The attached report presents a System Development informational update for February 1, 2021

through February 28, 2021.

DISCUSSION:

FINANCIAL IMPACT:

NEXT STEPS:

to continue to monitor and analyze data as opportunities to update and refine CAT system as well as

plan for the future

ATTACHMENTS:

Prepared By: Bren W. Daiss, Chief Strategy Officer [email protected]

Reviewed By:

________________________________________ ______________________________




BACKGROUND:

The System Development Division includes Long Term and Transit Planning, Route Scheduling,

Innovation, and Business Development.

PROJECT HIGHLIGHTS:

Micro-Transit Proposal

Chatham Area Transit Authority (CAT) is pleased to present the City of Savannah with a 2-Year

Micro Transit Program proposal. This 2-Year Micro Transit Program will provide on-demand, door-to-

door rides for persons inside the agreed-upon service area.

CAT understands the continuing need to provide regular and on-demand transportation services for

people who live within the downtown area. These services are designed to encourage people to use

alternative forms of transportation.

This new business relationship will provide transportation services to primarily downtown employees

moving from their vehicles on the periphery of downtown to the core downtown business district. For

this proposal’s purposes, the “core downtown business district” will be considered from Martin Luther

King Boulevard to the west, Park Avenue to the south, East Broad Street to the east and River Street

to the north.

Services to be Provided Our proposed Micro Transit solution for the City of Savannah would provide people access to this service 7 days a week from 10pm to 5am. To achieve this service level, CAT will hire a third-party contractor, utilizing two local drivers that will operate three separate vehicles, switching out vehicles as needed to ensure ADA compliance is met. At least one vehicle will be wheelchair accessible. Service will include an electronic method for summoning on-demand rides either through a smartphone or other digital device. Additionally, there exist the option of calling for services from a mobile or landline for an additional cost. Reporting for transit services can include the following data points: numbers of users on a daily, weekly, monthly and annual basis, the average distance traveled by users in aggregate on a daily, weekly, monthly and annual basis, locations of pickups, drop-offs in aggregate on a daily, weekly, monthly and annual basis. Payment for services will be structured where no cost will be incurred by the rider. The City of Savannah will subsidize the cost. Customer service experience will be measured through an electronic feedback/ review tool and will be kept on record for review.


All supervision of safety precautions in connection with the work will be the sole responsibility of CAT. CAT will take all necessary precautions to prevent damage, injury, or loss to other persons, including, but not limited to, the general public who may be affected.

5310 Program – Elderly Persons and Persons with Disabilities

The 5310 Program, administered by the Department of Human Services (DHS), provides for

enhanced mobility of seniors and individuals with disabilities. We are currently working with DHS to

be a contractor for services that we already provide throughout Chatham County.

If approved, we would be eligible for an allocation based on our annual program of projects. Eligible

activities include:

Public transportation projects for seniors and individuals with disabilities

Exceed the requirements of ADA

Improve access to Fixed Route service

Decrease reliance on paratransit

The Planning Department has been working with teams from Compliance, Procurement, Paratransit,

and Finance to submit the required documentation to DHS with anticipated funding to begin in FY22.

This program will require CAT Board of Directors approval of a contract with DHS, which we

anticipate presenting to the Board at the March meeting.




SUBJECT: Communications Monthly Report AGENDA NO:

DESCRIPTION: Report summarizing activities for communications, media relations, marketing, outreach and employee engagementACTION REQUEST: □ Approval □ Review Comment X Information Only □ Other

RECOMMENDATION:

This document is being shared with the Board for informational purposes and covers some of the Communications department's activities in February 2021.

ISSUE/BACKGROUND:

N/A

DISCUSSION:

Staff will respond to any questions the chairman and members might have about the

monthly report.

FINANCIAL IMPACT:

N/A

NEXT STEPS:

N/A

ATTACHMENT(S): Monthly Marketing and Communications Report is attached

Prepared By:

Reviewed By:

Eric Curl and Sara FeldmanCommunications Manager & Marketing/Communications Coordinator

Nikki FrenneyChief Communications Officer

[email protected]

________________________________

Valerie RaglandInterim Chief Executive Officer

3/03/2021Date


Prepared by: Nikki Frenney, Chief Communications Officer Approved by: Valerie Ragland, Interim Chief Executive Director

Communications Update (Information Only)

BACKGROUND

The Communications team is providing the following information to update the

board, staff and the public on department initiatives and activities. The team is

responsible for marketing, communications, publications, community outreach, and

employee engagement.

MARKETING & COMMUNICATIONS

Monthly Update

Staff continues to focus on Telling the Transit Story better in our community by

being proactive and sending news releases and media advisories about CAT’s

services and accomplishments. We also are continuing to work on improving the

look and reader-friendliness of printed materials, as well assist the leadership team

with strategies to improve internal communications. Listed below are a few of the

projects or activities completed or in progress:

Black History Month Celebration – Throughout the month of February, CAT

celebrated Black History Month with a campaign that culminated in extensive media

attention, including a spot on Fox & Friends. The Communications Team created a

CAT Black History Landmark Tour Map that featured six historical landmarks in

Chatham County that are significant to Black history and culture. Interior cards

featuring three of these locations were also placed inside CAT’s buses. Social media

posts were also disseminated to promote the locations and other historical sites and

figures, such as the Weeping Time Historical Marker, Charity Hospital & Training

School, W.W. Law and Joe Murray Rivers, Jr.

CAT Inbound (internal communication tool) The Communications Department

published and distributed three editions of the employee newsletter, the CAT

Inbound, in February. Topics included information about CAT’s Black History Month

Celebration, Safety Spotlights from CAT’s Chief Safety Officer Charles Hall, the

termination of Ms. Mauldin and subsequent appointment of Ms. Ragland to the

position of Interim CEO, employee anniversaries, 100X Airport Express suspension,

Valentines treats being given out to customers, the employee compliance hotline,

and the new Token Transit mobile ticketing service.

CAT Outbound & Express (external communication tool) In February, the

Communications Department published and distributed the third edition of the

monthly customer newsletter, the CAT Outbound. The publication included


information about the termination of Ms. Mauldin and subsequent appointment of

Ms. Ragland to the position of Interim CEO, CAT Mobility online reservation service,

CAT’s Black History Month Celebration, the CDC mask requirement, and the Route 3

schedule adjustment. This publication is printed for distribution, in addition to being

available in electronic form. Our weekly electronic newsletter, the CAT Express also

informed customers about the new mobile ticketing service, 100X Airport Express

suspension, February’s meeting calendar, and the CDC mask requirement.

Employee text notification service The text notification service allows subscribers to

get important internal information about meetings, events, emergency alerts,

career opportunities and policies sent directly to their phones. In February, the

Communications Department sent out notifications regarding mobile ticketing

training and the response from CAT’s attorney to the former CEO’s lawsuit. As of

March 1, we had 118 employees subscribed to the service.

eCommerce Tickets/Passes - web-based ticket sales Online ticket sales resumed in

late November ahead of the resumption of fare collection in December, after being

temporarily suspended in March due to Covid-19 pandemic. During the month of

February, we sold 282 passes online amounting to $1,507 in revenue.

Mobile Ticketing via Token Transit –The Communications and Marketing team

produced marketing materials and promoted this project ahead of the March 1

launch, in addition to providing materials for operator training and conducting

training for customer service. Not only is there a high demand among CAT

customers for the service, but mobile ticketing also can help CAT meet new safety

protocols by reducing potential exposure in the COVID-19 era.

Publications & Other specialty items – On Feb. 12, the CAT Communications team

celebrated its first “Fun Friday” of the year. The team handed out Valentine’s Day

candy to passengers on the platform as well as reminder to wear masks when

catching a CAT.

Employee engagement – An employee of the month program was launched in

February, with the formation of a selection committee and beginning of the

nomination process. The program is meant to recognize employees who have

served CAT in an exceptional manner. Nominations are submitted by employees

and winners are chosen by the selection committee.


Coverage, Media Advisories & News Releases

In February, five media advisories or news releases were written by staff and distributed to the local media and/or trade publications.

They included the following topics: CAT releases Savannah Black History Landmark Tour Map; CAT’s February meeting calendar; CAT to suspend Airport Express service in March; CAT Board meeting Tuesday, Feb. 23; CAT Mobile ticketing coming in March. As a result of our efforts, CAT’s media coverage included:

Broadcast

Appointment of Valerie Ragland to the position of Interim CEO WTOC – 2/1 – 4 a.m. WTOC – 2/1 – 6 a.m. CAT Board Meeting with Chatham County Delegation WTOC – 2/2 – 4 a.m. CAT Black History Month Celebration WTOC – 2/2 – 6 a.m. WTOC – 2/2 – 9 a.m. WTOC – 2/2 – 4 p.m. WTOC – 2/2 – 5 p.m. WTOC – 2/3 – 5 a.m. Fox & Friends – 2/24 – 6 a.m. New Mask Mandate WSAV – 2/2 – 11 p.m. WTOC – 2/2 – 4 p.m. WSAV – 2/2 – 5 p.m. WSAV – 2/2 – 11 p.m. WSAV – 2/3 – 5 a.m. WSAV – 2/3 – 6 a.m. WSAV – 2/3 – 11 a.m. WSAV – 2/3 – 5 p.m. Termination of Bacarra Mauldin WTGS – 2/2 – 10 p.m. WTOC – 2/3 – 11 p.m. WTOC – 2/4 – 5 a.m. WTGS – 2/5 – 10 p.m. WTOC – 2/5 – 11 p.m. WTOC – 2/6 – 6 a.m. WTOC – 2/6 – 7 a.m. WSAV – 2/10 – 6 p.m. WTGS – 2/10 – 10 p.m. WTOC – 2/10 – 11 p.m. WTOC – 2/11 – 4 a.m. WTOC – 2/11 – 5 a.m. WTOC – 2/11 – 6 a.m. WTOC – 2/11 – 9 a.m. WTOC – 2/12 – 6 a.m. WTOC – 2/12 – 4 p.m. WTOC – 2/12 – 5 p.m. WTOC – 2/12 – 7 p.m. WTGS – 2/24 – 10 p.m. Appointment of Tabitha Odell to the CAT Board WTOC – 2/13 – 6 a.m. WTOC – 2/13 – 7 a.m. Suspension of Airport Express WTOC – 2/15 – 4 p.m. WTOC – 2/15 – 5 p.m. WTOC – 2/15 – 6 p.m. WTOC – 2/15 – 7 p.m. WTGS – 2/15 – 10 p.m. WTOC – 2/16 – 4 a.m. WJCL – 2/16 – 4:30 a.m. WTOC – 2/16 – 9 a.m. Mobile Ticketing Launch WTOC – 2/23 – 5 a.m. WTOC – 2/23 – 6 a.m.


Print media and/or news websites WTOC – 2/1 – Chatham County delegation meets with Chatham Area Transit board

members

WTOC – 2/2 – Travelers react to new public transit mask mandate

Savannah Morning News – 2/2 – Odell not yet part of CAT board, attorney says;

should not have voted in CEO’s firing

Savannah Morning News – 2/2 – Podcast: Fallout from the sudden firing of the

Chatham Area Transit CEO

Savannah Morning News – 2/2 – Chatham Area Transit bus drivers, union

‘flabbergasted’ by CEO termination

WSAV – 2/3 – A double-masked Mayor again promotes mask-wearing, especially on

public transportation

WSAV – 2/3 – Chatham Area Transit begins enforcing CDC’s public transportation

mask mandate

Connect Savannah – 2/3 – Savannah mayor launches initiative aiming to address

accessibility issues

WTOC – 2/3 – Recent termination of CAT CEO could cost taxpayers; severance

package hinges on a reason for firing

WTOC – 2/5 – Ga. Attorney General’s Office to review complaint against CAT board

member appointment

Savannah Morning News – 2/5 – Attorney: CAT CEO firing a violation of

Whistleblower Protection Act

WTOC – 2/5 – Georgia Attorney General to mediate complaint about CAT board

appointment, allegations law violated

Marietta Daily Journal – 2/7 – Leadership turnover, operational challenges mark the

last 15 years of Chatham Area Transit

Savannah Morning News – 2/7 - Leadership turnover, operational challenges mark

the last 15 years of Chatham Area Transit

Mass Transit Magazine – 2/8 - Leadership turnover, operational challenges mark the

last 15 years of Chatham Area Transit

Savannah Morning News – 2/9 - Notoriously inept CAT board owes riders,

employees and taxpayers an explanation for firing of CEO


Savannah Morning News – 2/10 - Former Chatham transit CEO files suit against

board, Tabitha Odell

WTOC – 2/11 – Former Chatham Area Transit CEO files lawsuit against CAT

WTOC – 2/13 – Chatham Co. Commission confirms CAT board appointments

Marietta Daily Journal – 2/13 – Divided Chatham Commission appoints Tabitha Odell

to Chatham Area Transit board

Mass Transit Magazine – 2/15 – Transit agencies celebrate Black History Month

Connect Savannah – 2/15 – Chatham transit agency suspends airport shuttle in

cost-saving measure

Savannah Morning News – 2/15 – Chatham Area Transit to suspend airport shuttle

WSAV – 2/15 – CAT suspending airports shuttle service starting in March

WTOC – 2/15 – CAT to suspend Airport Shuttle service starting in March

Savannah Morning News – 2/16 – Former Chatham transit CEO files suit against

board, Tabitha Odell

Savannah Morning News – 2/18 – Town Square: New Chatham Commission chair

shows inexperience, poor leadership

Connect Savannah – 2/23 – Starting out with Chester Ellis: an exclusive interview

with Chatham County’s new chairman

Savannah Morning News – 2/23 – Chatham Area Transit hires firm to handler fallout

from Mauldin termination

Metro Magazine – 2/24 – Chatham Area Transit to Launch Mobile Ticketing App

Savannah Tribune – 2/24 – CAT Mobile Ticketing Service Coming in March

WTGS – 2/25 – Chatham Area Transit creating Savannah Black History Landmark

Tour

Savannah Morning News – 2/25 – Attorney: Excess spending, conflict with outside

legal counsel led to Chatham Area Transit CEO termination

WSAV – 2/25 – CAT votes to reaffirm CEO’s firing

WTGS – 2/25 – Chatham Area Transit files opposition to former CEO lawsuit

Savannah Morning News – 2/26 – Judge to rule on reinstatement for fired Chatham

Area Transit CEO Bacarra Mauldin


Marietta Daily Journal – 2/27 – Judge to rule on reinstatement for fired Chatham

Area Transit CEO Bacarra Mauldin


Web & Social Media Update – overview of catchacat.org website performance

and highlights from online engagement.

February 2020 vs. February 2021: A 20.21 percent decrease in Web Users

Social Media Stats and Percentage Growth over previous month:

Facebook Total Likes: 2146 – 0.5 percent increase

Twitter Total Followers: 1958 – 0.6 percent increase

Instagram Total Followers: 1424 – 0.4 percent increase

LinkedIn Total Followers: 680 – 4.1 percent increase

YouTube Total Subscribers: 244 – 4.3 percent increase


Growth Comparison January 2019 to January 2021

Audience Jan-2019 Feb-2019 Mar-2019 Apr-2019 May-2019 Jun-2019

Facebook Likes 1447 1457 1536 1576 1606 1614

Twitter Followers 1683 1702 1714 1725 1730 1745

Instagram Followers 1027 1034 1062 1081 1092 1102

Audience Jul-2019 Aug-2019 Sep-2019 Oct-2019 Nov-2019 Dec-2019

Facebook Likes 1626 1632 1681 1702 1717 1744



Audience Jan-2020 Feb-2020 Mar-2020 Apr-2020 Jun-2020 Jul-2020

Facebook Likes 1761 1765 1897 1919 2005 2030



Audience Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021

Facebook Likes 2053 2064 2081 2093 2122 2136



Audience Feb-2021

Facebook Likes 2146

Twitter Followers 1958

Instagram Followers 1424


Our largest reaching (1,388 impressions) post on Facebook was a congratulatory

post to three of our Employee of the Year recipients

Our largest reaching (1,834 impressions) post on Twitter was a commemoration for

Rosa Parks for Transit Equity Day and Rosa Parks Day


Our largest reaching (215 impressions) post on Instagram was a congratulatory

post to two of our Maintenance Employee of the Year recipients.

Mobile Ticketing

Launch Summary

Marketing & Communications

Chief Communications Officer – Nikki Frenney

Activities Completed Prior to Launch

• Financial Reporting was setup

• Fare information was uploaded to app

– Adult

– Half-Fare

– Paratransit

• CAT Employee Training

– One-on-one driver training, videos, handouts, and paddleboard attachments

– Customer Advocate/ Service webinar

– Follow-up training for the drivers, handouts, Union’s Facebook page and one-on-one retraining

Marketing & Outreach Efforts, 1

• Shared marketing info with apartment complexes and Home Owners Associations near CAT routes (1/4 mile from a CAT stop).

• Press releases

– Newspaper coverage

– TV coverage

– Industry Coverage

• Social Media

– Facebook

– Twitter

– Instagram

Marketing & Outreach Efforts, 2

• Posters - Coming Soon!

• Interior Bus Cards

• Posters on the ITC Platform

• Distributed approximately 575 rack cards in person to customers.

– Drivers offered to help handout the rack cards to customers.

– Rack card display installed at the ticket window.

• Created a webpage on CATCHACAT.org for SERP.

• Promoted Mobile Ticketing at CAT’s St. Patrick’s Day celebration on the platform.

Results and Anticipated Trend

60103

$645.50

54 85 53

521

90158

$1,048.50

85

180

86

990

0

200

400

600

800

1000

1200

UniquePaying Users

Passes Sold Gross Sales UniqueActivators

Passes Usedfor the First

Time

Unique Riders Pass Uses

Mobile Ticketing - Week over Week

3-1 to 3-8 3-9 to 3-16 Linear (3-9 to 3-16)

Safety and Security Board of Directors Monthly Report

For Month Ending February 28, 2021

Submitted by Charles Hall, Chief Safety Officer

Introduction:

The month of February was quite eventful for the Department of Safety and Security. We were

able to revise and streamline process necessary to administer and execute safety and security

expectations for the agency. I was able to meet with two security service providers about the

potential replacement of the existing physical security guard services. I also met with staff about

the possibility of replacing our existing antiquated camera system. The following updates are

designed to provide a snapshot of activities in Safety and Security during the month of February.

COVID Update:

We are still providing updated information on the Covid 19 pandemic. I will provide real-time

statistics for the State of Georgia. I will also share where the State of Georgia is with regards to

vaccinations and the transit industry. Any related and notable safety and security concerns

unearthed during the month of February will be presented,

Safety and Security Metrics:

This information is provided to the Board monthly. This safety calculus is a component of the

department’s Key Performance Indicators. These KPIs are also delineated in CAT’s PTASP.

CAT’s desired preventable accident ratio is 2.0 per 100k revenue miles. Currently, our ratio is

1.68.

Accident Details:

This stanza focuses on the breakdown of accidents between Fixed Route and Paratransit.

Training Highlights:

Training accomplishments and pertinent activities will be posited here. We will provide monthly

quantitative updates on Drug Screenings and DOT Physicals. We will also highlight any notable

training related deficiencies.

Physical Security:

Physical Security updates will be given to provide the status of physical security programs and

systems. The area may include any notable changes or modifications to security postures,

programs, or policies.

Risk Management:

Any notable topic of concern or accomplishment under the discipline of Risk Management will

be noted here. On most occasions, deficiencies highlighted here will become topics of remedial

training as well as Safety Spotlights in the Inbound.

Conclusion:

The final area provides a summative reflection of the month’s activities. This area also offers a

prelude for entertaining questions.

chatham area transit

Documents