cheat sheets a to e

SAP CHEAT SHEET BOOK A to E

AAA Master Format For: Cheat Sheets.........................................................................2Add Delivery to an Existing Shipment..................................................................................3Adding Favorites to the SAP Menu......................................................................................4Adding a Part to a Delivery..................................................................................................7Airport Codes.......................................................................................................................8Bill of Material Views..........................................................................................................9Change Address on a Single Delivery................................................................................11Change Freight Payment Terms (Prepaid or Collect)........................................................12Change Print Output Condition (Printer or # of Copies)..................................................13Change Quantity on a Delivery..........................................................................................14Change Delivery - Reference to Outside Delivery VL02N................................................17Charge Material to a Work Orders or Excess & Obsolete..................................................19Check Open Deliveries......................................................................................................20Check Outbound ASN Status.............................................................................................21Check Incoming EDI (EMFOR).......................................................................................22Correcting an Under Pick after Scanning...........................................................................24Correct Over Shipment : ZOVR..........................................................................................25Correct Under Shipment: ZUND........................................................................................25Correcting A Shipment after Bill of Lading has Printed.....................................................26Create a Delivery...............................................................................................................29Create A Miscellaneous Delivery and Shipment................................................................30Create a Shipment.............................................................................................................37Create Delivery - Scrap Sale VL01N or VL10.................................................................38Create a Delivery and Shipment to a Sub Contractor........................................................40Cum Discrepancy Report : Scheduling Agreements........................................................42Delete Shipment and Delivery............................................................................................43Delivery - Picking - Manually...........................................................................................44Display Engineering: Open Orders VA05.........................................................................45Display Engineering: Open Orders VL10........................................................................46DRAFT Send Release to a Supplier DRAFT...........................................................47Duns No. to Plant Code Reference --- ZDUNS_XREF.....................................................49

Rich Erickson document.doc Created on 2/5/2004 04:02:00 AM

AAA Master Format For: Cheat Sheets

Type VL02N

Click enter.

Type in Delivery Number

Click enter

Click to unpack delivery

Click on the Pack material tab

Click select all (far right side of screen)

Click trash can, delete (far right side of screen)

Click ‘Yes’ to delete handling units

Click the button

Change the delivery quantity

Click

Click on to automatically pack

Click save


Add Delivery to an Existing Shipment

Type VT02N in Command Box

Hit Enter or click

Type in Shipper No.

Hit Enter or click

Unclick all checked buttons starting from bottom to top (ie. Loading end, Loading start, Registration,Planning)

Click on

Type in your Shipping Point

Deselect the check mark in the transportation planning tab

Scroll down and type your delivery number in "Outbound deliveries" box

Click on the Clock icon

Click on your delivery number at bottom of the screen and drag it to the top of the screen

Click on the Overview icon

Re-click all original buttons (ie. Planning, Registration, Loading start, Loading end)

Click save button

If the pick list was already printed for the original delivery, you must demand print the pick list for the new delivery.


Adding Favorites to the SAP Menu

A quick and easy way to add favorites is by

1. Clicking once on the Favorites Title in the SAP menu. Then right click on your mouse.

This selection will appear: .

Tip: The alternative way to perform this function is by selecting the SAP menu path Favorites Add.

2. Select the option for Insert transaction.

This dialog box will appear.

3. Type in the transaction code and click or press <Enter>.


The transaction with the title text will appear under the Favorites menu path.


Note: Other tasks can be performed by clicking once on the transaction to highlight it and right clicking on your mouse. For example:

Delete Favorites allows you to delete the transaction from the favorites menu.

Insert folder allows you to insert a blank folder into the favorites menu.

4. The system task is complete. Click the to return to the initial screen.


Adding a Part to a Delivery

Type /nVL02N

Click enter.


Click enter

Click on Outbound Delivery>Deliver sales order

Click drop down box next to Order

Type in Part Number (with suffix) in Material Number field

Click

Double click on desired Purchase order

Click

Double check delivery quantity brought over

To Change Delivery Quantity






Click the button


Click to go pack to the packing screen.


Click save

If the picklist has already been printed, you will need to force print a new one


Airport Codes

On VT02N if you're using a mode of "A" = Air, "AC" = Air Charter, "AE" = Air Expedite, regardless of who the Customer is, when you hit the 5th button (Shpmt Completion) you will get an error because you are now required to input an Airport Code. The Airport code is listed on the Addit. Data Tab. There's a drop down you can choose from. If you see a code is missing, you must establish a Vantive Case.

Detroit Metro = DTWDetroit City = DETFlint = FNT


Bill of Material Views

MULTI Level Bill of Material

Type /nCS12

Click enter.

Type Material Number

Type Plant Code

Select BOM Application: PP01

Select Execute

Review data and when finished click to go back to SAP Easy Access Screen

WHERE USED

Type /nCS15

Click enter.

Type Material Number

“Type of Where Used List”: Direct

“Used In”: Material BOM

Select Next Screen Icon

“Restrict View” “Plant” Type in Plant Code

Select Execute

Review data and when finished click to go back to SAP Easy Access Screen


Block ASN to Customer – VL02N

Type VL02N

Click enter.


Click enter

Click on Go To>Header>Administration

Click on drop down arrow for Delivery block

Click on Block Customer ASN

Click save


Change Address on a Single Delivery

Type VL02N

Click enter.


Click enter

Click on Envelope next to Ship To Party number

Type in new address information

Click (bottom left)

Click save


Change Freight Payment Terms (Prepaid or Collect)

Type VL02N

Click enter.


Click enter

Click on

Click on Shipment tab

Move cursor to Incoterms field

Use drop down arrow to select terms (ie. PPD or COL)

Tab over to the next field and hand type the words Prepaid or Collect

Click save


Change Print Output Condition (Printer or # of Copies)

Type V V 22 (v v 22 is the change transaction) (v v 21 is the create transaction) (v v 72 for output from shipments Master Bill, ASN )

Click enter.

Type in Output Type

Examples of Doc LDOO Packing List/BOL ZPDS Delta PackSlip HZK00 Pick List ZL00 Pick List LeanZLDO Return Delivery Note ZLL0 Load ListZMXB MX Bill of Lading ZPFI Pro Forma InvoiceZSDW SDW Test BOL ZSPO Ship Direct BOL/PackZSPS Star PackSlip Ho

Click enter

Type in the Shipping Point

Click on the Execute Icon

Click on box a far left to select line

Select the button to make changes; to printer, or number of copies (number of messages)

Select a new printer or make changes to the number of messages (copies). Then Select

You will receive a message

OR

Click trash can, delete the output document. Then Select

You will receive a message

USE T CODE V V72 TO MAKE CHANGES TO OUTPUT FROM SHIPPERS. THIS IS LIMITED TO MASTER BILL OF LADING AND ADVANCE SHIP NOTIFICATIONS (ASN)


Change Quantity on a Delivery

Type VL02N

Click enter.


Click enter






Click the button

IF YOU NEED TO MAINTAIN SERIAL NUMBER RELATIONSHIPS TO THE DELIVERY GO TO OPTION A


Click


Click save ( You can leave the transaction at this point)

OPTION A

Click save

Type LM00

Click enter.


Fill in the screen format 8x 40.

Then select the F1 Save Button or F1 on your keyboard.

OPTION A (Continued)

Select the “Shipping” Button

Select the “Delivery Picking” Button


Fill in the Plant for the delivey.Select a printer for the plant.Then in the selection field type 2 and press the enter key on the keyboard.

Fill in the Delivery Number

Then press the enter key on the keyboard.

Select the “F8 Fininsh” Button

Select the “Yes” Button

Select the “Yes” Button

OPTION A (Continued)


Select the “Enter” Key on the KeyboardSelect the “Enter” Key on the Keyboard

This message at the bottom of the screen tells you when the delivery with all the serial number information has been updated.

Change Delivery - Reference to Outside Delivery VL02N

Type VL02N

Click enter.


Click enter

Click on Go To>Header>Administration.

Enter the Outside Delivery – Shipment No. or the Misc. Delivery number in the “Ext. delivery” Field. It will then print out on the Bill of Lading for reference purposes.

Click save


Change Ship to Address: To a Freight Forwarder’s Address

Type VT02N

Click enter.

Type in Shipment Number

Click enter

Click on the Partner tab (lower part of screen)

Move cursor to white field for Partner Function

Using drop down arrow, select Freight Forwarder

Tab to the Partner field

Enter the Freight Forwarder Code 9xxxxx (See “Find Freight Forwarder “ to get code.)

Click enter

Pop-up box “Restrict value range” appears

Click black X in top right corner to close box

Click save.


Charge Material to a Work Orders or Excess & Obsolete

Type MB1A

Click enter.

Type in Movement Type 933 for Engineering See below

Type in the Plant Code XXXX

Type in the Storage Location XXXX

Type in the Reason Code XXXX

The Reason codes can be selected from a drop down menu.

Click

Enter Cost Center

Enter Material Number or Numbers

Enter the Quantity or Quantities

Click save

See Note bottom of screen

Other Movement types Move Reversal Engineering work orders 933 934Capital work orders 941 942Excess and Obsolete 951 952


Check Open Deliveries

Type VL06o

Click enter.

Click

Type in Organization data

If relevant enter

Delete both dates in Pland gds mvmnt date

If relevant enter

Miscellaneous Deliveries have a ZMS Delivery Type

Click execute

Deliveries listed for Userid and Date chosen

Click on Item view icon to see more detail.


Check Outbound ASN Status

Type ZVT11

Click enter.

Click on the Idoc Status tab

Enter date range in Shipment End Date fields


Click


Check Incoming EDI (EMFOR)

Type EMFOR

Click enter.

Type in the date range in “Created on” fields

Click a check mark in Dlv. Sched. and JIT Sched.

At the Customer Material field, click on

Click

Click on the drop down arrow and import your MRP text file.

Click Copy

Click a check mark at the Red light for Display IDOC list for following status(es)

Erase any number in the Maximum number of IDOC for Info Message field

Click on Recipient Data tab

Type your plant code xxxx in Partner Number of Recipient

Click Execute

Click Yes at the pop-up box to continue

A listing of just your Idoc errors will appear


Complete a Shipment

Type VT02N

Click enter.


Click enter

To finish completion of the shipment.

Click checkmark will appear

Verify or complete header data (trailer no., seal, etc)

Click



Click the button.

Bill of Lading will automatically print


Correcting an Under Pick after Scanning

Type VL02N

Click enter.


Click enter

Click green on pop up box

Click on the Picking tab

Click on Edit

Click on “Copy picked quantity as delivery quantity”

Click save


Correct Over Shipment : ZOVR

GO TO ZOVER page in the F to Z document

Correct Under Shipment: ZUND

GO TO ZUND page in the F to Z document


Correcting A Shipment after Bill of Lading has Printed

NOTE: THIS PROCESS CAN ONLY BE DONE IF THE CORRECTION IS MADE PRIOR TO MIDNIGHT E.S.T. OF THE SAME DAY THE BILL OF LADING (POST GOODS ISSUE) WAS MADE.

Type VT02N ( Change Shipment )

Click enter.

Type in Shipper No.

Click enter

Unclick all 7 buttons on shipment

Click save button.

Type /nVL09 ( Reverse Post Goods Issue ) ( Moves Material Back into Inventory and Cancels Billing)

Select Enter or click


Type in the Shipment Number

Click on the Clock icon

Click the box to the left of the Delivery number

Click Cancel/Reverse icon

The Post goods Issue Reversal is Complete You Can select to go back to the SAP Easy Access Main Screen.


IF YOU ARE GOING TO REMOVE SERIAL NUMBERS THAT HAVE ALREADY BEEN PICKED TO A DELIVERY .

Enter VL02N Select Enter or click

Enter the Delivery Number 8xxxxxxxx Select Enter or click

Click green check mark on pop-up box

Click on the Packaging Icon

On the “Pack Material” Tab Select the “Select All” Icon At the right side of screen.

Then on the “Pack Material” Tab Select the “Trash” Icon also on the right side of screen.

Select the Return Button to move back to the main delivery screen.

Click on the box to the left of the part number you want to delete (to highlight the line)

Click Save

THE REMOVAL OF SERIAL NUMBERS CAN BE PERFORMED VIA MDE OR IN SAPType /n ZMDEPICK To go Directly to MDE Delivery Picking ( Or enter LM00 and follow the menu to Delivery Picking )

Click or press ENTER key

Type 2 in the Selection box

Type in or scan your Delivery number

Click on Serial #s

Type in the serial number(s) to be removed from the delivery

Select the Enter key after each entry

Click on Remove serial no.

Click on F3 Back

Click on F8 Finish

Click on Yes “The delivery is being under picked do you want to continue?”

Click Yes to update delivery

Select Enter to process delivery

To change the quantity of the part (underpick)

Type /n VL02N in Command Box ( Change Delivery )

Click or select Enter


Type in your Delivery number



Click on Edit

Click on "Copy picked quantity as delivery quantity"

Click Save

To delete the part number completely from the delivery

Type /n VL02N in Command Box ( Change Delivery )





Click on the Packaging Icon

On the “Pack Material” Tab Select the “Select All” Icon At the right side of screen.

Then on the “Pack Material” Tab Select the “Trash” Icon also on the right side of screen.

Select the Return Button to move back to the main delivery screen.

Click on the box to the left of the part number you want to delete (to highlight the line)

Click on (delete line)

Click Yes on the pop-up box

Click Save

Type /nVT02N


Type in Shipment No.


Re-click all buttons on shipment

Click save button.

You must demand print a new Bill of lading.


Create a Delivery

Type VL10

Click enter.

Type in your “Shipping Point” ( Example LIDC )

Click on the “User Role” Tab

Role Z001 for Outside CustomersRole Z002 for Inter-plant Customers

OPTIONAL

“General Data” Tab fill in the “Ship to” number to limit selection to a specific customer.“Material” Tab fill in the “Material” number to limit selection to a specific material number.

“Delivery Creation Date” top of main screen. Change the open order period being reviewed.

Click

Click the selection box to the left of the part number being shipped

Change the Cuml quantity to the amount being shipped

Click

Single click (highlight) the Group number

Click

Record the Delivery number (shown under "Document")

OPTIONAL

You can also display a copy of the delivery for review by selecting


Create A Miscellaneous Delivery and Shipment

Type VL01No (The last character is an o like orange)

Click enter.

Click or select “enter” key


Click to continue.


Your Ship Point

Your Sales Organization

If the “Ship To” location is set up in SAP and has a 700000 series number, enter it. Otherwise type “shipper” and add address information.

Add name address. US, postal code and city name will be checked against internal table.

Complete the above fields, with the current date, total weight of the shipment, and numbers of boxes, pallets etc..


Click the “Header” Icon to continue.

Select the “Shipment” tab to continue.

Select the “Partner” tab to continue.


The Misc Delivery is complete so select the “Save” Icon

At the3 bottom of the screen a message will appear.


Complete the above fields, with the, MISC or ( other Misc CODE), Quantity, SU will default in PC , best description of what is being shipped.

Complete the “Route” with 000000 ----- “Incoterms” PPD and Prepaid or COL and Collect

“Shp. Cond. 02 Standard or 01 As soon as possible (expedited)

From the drop down list select “Forwarding agent” (The truck line) Under “Partner” type the SCAC code for the truck line . For a customer truck type VEND

System will fill in details about truck line

RECORD the Delivery Number 8xxxxxxx .

NOW THAT THE DELIVERY IS CREATED IT WILL BE ATTACHED TO A SHIPMENT AND COMPLETED

Type /nvt01n on the command line


Select the “Deliveries” Icon

Enter your “Shipping Point”

SCROLL DOWN TO THE “DELIVERY STATUS” AREA.

SCROLL DOWN TO THE “W. ref to” AREA

AT THE BOTTOM OF THE “Select Outbound Deliveries” DROP DOWN BOX SELECT THE “Execute” Icon


Enter your “Transportation Planning Point” and Select your shipment type from drop down. Almost always “Delphi Shipment US”

Blank out the “Total gds mvt stat” &“Trns. Plan status”Fields.

Enter your “Outbound Delivery” number or numbers

Select the “Overview “ Icon to continue.

When done select the “Copy” Icon


The Delivery will be associated with the shipment.

Start selecting the shipment completion buttons. At the first button the shipping information will be pulled in from the Delivery.

At the fifth button you will get a Pop Up Box to confirm or enter additional Transportation information.

At this Pop Up Box you must enter a “Trailer Number” and “Seal Number” even if NA. If shipment is a premium you will have to enter additional premiun information at this point.

Select the remaining buttons and select the “Save” Icon.

At the bottom of the screen you will receive the following message type

Record the Shipment Number.

How to add notes on the Bill of Lading

Go back to the Delivery VL02N Change screen and enter the delivery number and ENTER.

Select the “Header” Icon.

Select the “Texts” Tab.

“Pro Forma” Information for International Miscellaneous Delivery / Shipment information.

Valuations.


Double click on “Header note” The information that you type will appear in the “Customer Specific Information” box on the Bill of Lading.

“Shipping instructions” will appear as “Notes” at the bottom of the BOL.


Select the “Back” Icon and repeat the process for other materials.


After completing the item information on the delivery.

Select a line item (see below) then follow the menu path to “Conditions”

Select Condition type ZR00 then enter the dollar valuation per quantity

“Pro Forma” Information for International Miscellaneous Delivery / Shipment information.

Country of Origin


After completing the item information on the delivery.

Select a line item (see below) then follow the menu path to “Foreign trade / Customs”

Select the “Origin / Destination / Business” tab.

Select the country of origin from the drop down list.

Create a Shipment

Type VT01N

Click enter.

Type in Transportation Planning Point in Transport Planning Pt field.

Select “Delphi Shipment US “ from the drop down menu.

Click the button

Type “Shipping Point” in Shipping point/receiving pt field.


Click the button or F8 to execute.

Click OVERVIEW button.

Click on button.

Click on

Click on

Click on

Click save button.

The pick list will print out automatically.


Create Delivery - Scrap Sale VL01N or VL10

Type VL01N

Click enter.

Enter the Shipping Point

Enter a selection date one month in the future

Enter the Scrap Sales order from the Excel file from COPS.

Click on the enter icon

Enter the quantity in the “Delivery Quantity” field.

Click save

Note the Delivery number. On the Shipper Request Form

OR USE VL10

TYPE VL10

Click enter

Enter Ship Point

Select the Tab

Enter the Sales order Number

Select

Select the open line item and enter the desired Delivery Quantity in the Cum Cloumn


In this case the Delivery is for 6000

Select

Put your cursor on the Group #

Select

Under Document is the Delivery Number

Select


Create a Delivery and Shipment to a Sub Contractor

Type ME2o

Click enter.

Type in the Vendor number

Type in one of the part numbers to be shipped in "Components Provided"

Type in the Plant Code xxxx

Click on

Click on the selection box next to the part number you want to ship

Click on Create Deliveries button

In the pop up box, type in the Storage location (0001)

Type in the quantity to be shipped

Click on

Write down the delivery number which will appear in the pop up box

Click on

You will go back to the original requirements screen

Type /nVL02N in the command box




Add any additional part numbers and quantities to the delivery

Click on Pack icon


Green Arrow back twice

Click save

Type /nVT01N


Type in your Transportation Point

Using Drop Down Arrow, select Delphi Shipment US

Click



Scroll down and deselect the check mark in the transportation planning tab


Click the button

Click on your delivery number at bottom of the screen and drag it to the top of the screen

Click OVERVIEW button.

Type in carrier in Fwd Agent field if not populated from scheduling agreement.

Type in Mode of transportation in Shipping Type field

Type in 02 for Standard, 01 for Premium in Shipping Condition field.

Click on button.

Click on

Click on

Click on

Click save button.

The pick list will print out automatically.


Cum Discrepancy Report : Scheduling Agreements

Type Y_DN3_47000214

Click enter.

Enter desired date range in Dlv.Sch.Date

Type your plant code xxxx in Plant field


At the Customer Material field, click on

Click

Click on the drop down arrow and import your MRP text file.

Click execute


Delete Shipment and Delivery

Type VT02N To Delete Shipment

Click enter.



Click all buttons to remove Green Check

Click on the Tree icon (to the left of )

Click on the delivery number and drag it to the bottom of the screen

Click the trashcan

Click <YES> to Delete


Delivery - Picking - Manually

Type VL02N

Click enter.


Click enter

If the delivery is associated with a shipment your will get a message.

Click green on pop up box

Click on the Picking tab

Type in the pick quantity

Click Save


Display Engineering: Open Orders VA05

Type VA05

Click enter.

In the “Sales Order data” date fields enter start and end dates.

“Selection criteria” select “Open Orders”

Click

Click

Click

In the box enter ZPRO (Engineering Document Type)

Click

This brings you back to the main VA05 Screen with a note

Click

Report Titled with note of date range. This has all E&C open Engineering Orders.

Click to filter the report to a plant level.

Select

Select to select Shipping point as a filter criteria.

Select

In the enter your engineering shipping point xxxx.

Select

This repot can be printed or sent to an Excel spread-sheet.


Display Engineering: Open Orders VL10

Type VL10

Click enter.

Enter Shipping Point for Engineering Orders XXXX

Click execute icon

FIRST TIME ONLYClick change layout icon.

Create a layout like this to include customer “Purchase order no.”

Click on the drop down box to return to the report.

Click save layout.You will get another drop down to Save Layout As

Enter your layout name and description.

Click to retain this layout format.

Click “select layout’ icon.

Double Click on your layout name

View Report


DRAFT Send Release to a Supplier DRAFT

Type ME38 (Change the quantity that you want to be on the next release.)

Click enter.

Type in Scheduling Agreement Number

Click enter

Click the item you want

Click on the button

Enter the Date and the quantity

Go to “Edit” drop down, select “Generate JIT sched.”

You may get a Warning

If date for Delivery date is OK hit “Enter”

System will respond

Select

*******************************************************************************************************************

Type ME84 (This is to create the Release)

Choose type of release

Enter the Plant Code

Enter one or all of the following

QUESTION SELECTIONS


Select

LOOK AT ERROR MESSAGE AND QUESTION WHAT YOU DID.

*******************************************************************************************************************

Type ME9E (This is to transmit the release to the supplier)

Enter the Scheduling Agreement Number

Select the execute icon.

THROW HANDS UP IN AIR AND SAY %$#@!^^$#@ When it doesn’t work.


Duns No. to Plant Code Reference --- ZDUNS_XREF

Type ZDUNS_XREF

Click enter.

Select the button

Enter: Company code - Dun’s No - Plant Code

Click save


cheat sheets a to e

Documents

delivery number

delivery reference

delivery quantity

single delivery

miscellaneous delivery

outside delivery vl02n

delivery scrap sale

change quantity