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      Cherrywood  Estates  Homeowners  Association   Annual  Membership  Meeting  

    September  16,  2017   https://cherrywoodhoa.org    

    [email protected]     PO  Box  4253  

    West  Richland,  WA  99353-­‐4253    

    Submitted  by  Dean  L.  Gano    

    Board  Members  &  Others  at  the  Meeting  

    • Board  Members  Present:  Dean  Gano,  Jim  Jarrett,  Brett  Nelson,  Donna  Sween   • Absent:  Marilyn  Tracy       • Quorum  Present:  Yes   • Others  Present:  See  Attached  List   • Meeting  at  456  Royal  Ann  Court  –  Thank  You  Altagarcia  &  Francisco  Mendosa  

      Proceedings  

    Meeting  started  by  Dean  L.  Gano;  President,  at  approximately  6:15pm.    

    Dean  introduced  himself  and  the  other  board  members  who  were  present.  We  had  about  30   people  in  attendance.  Dean  gave  a  short  report  on  last  years  activities  and  most  attendees  liked   the  new  website  and  had  visited  it.  It  was  seen  as  a  good  way  to  get  community  involvement  and   foster  better  communications.  The  entrance  lighting  was  also  acknowledged  as  a  big  improvement.    

    Dean  then  explained  how  poorly  the  Bylaws  and  CC&R’s  are  written  and  how  they  encourage  the   use  of  a  lawyer  rather  than  allow  us  to  govern  our  own  destiny.  Specifically,  the  only  way  to  get   someone  who  is  in  violation  of  the  CC&R’s  to  conform,  is  to  hire  a  lawyer  and  file  suit.  He  then   explained  that  we  can  avoid  this  by  creating  a  “schedule  of  fines”  as  provided  for  in  the  Bylaws  and   asked  the  attendees  if  we  should  create  some  kind  of  guideline  for  dealing  with  violators  that  is   neighborly  and  does  not  require  the  use  of  a  lawyer.  

    There  was  some  concern  that  this  move  was  going  to  add  new  requirements  and  that  it  therefore   needed  to  be  sent  to  the  membership  for  a  vote.  It  was  explained  that  NO,  this  is  NOT  an  effort  to   define  new  requirements,  but  simply  to  create  a  guideline  for  how  to  deal  with  violations  of  the   current  CC&R’s,  such  that  we  do  not  have  to  waste  money  on  a  lawyer.  A  few  people  stated  that   since  there  are  no  violators  at  this  time,  why  did  we  need  to  do  this?  It  was  explained  that  past  

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    performance  does  not  guarantee  future  success  and  that  if  we  do  not  do  this,  our  only  recourse   when  someone  decides  to  be  a  bad  neighbor,  is  to  waste  money  on  a  lawyer.  Dean  suggested  that   the  protocol  should  start  by  talking  with  the  offending  party  to  see  if  they  need  help,  and  if  they   do,  we  help  them.  We  should  also  check  with  the  City  Code  and  if  there  is  a  code  violation,  let  the   City  deal  with  it.  After  about  an  hour  of  discussion,  it  was  generally  agreed  that  Dean  will  draft  a   protocol  for  dealing  with  those  who  might  be  in  violation  of  the  CC&R’s.  It  will  be  posted  on  the   website  so  everyone  can  comment  on  it.  After  2  or  3  months,  if  there  is  a  consensus  by  all,  the   board  will  adopt  it,  but  if  there  is  still  disagreement  by  some,  it  will  be  sent  via  US  mail  to  all   members  for  a  vote.  

    2.  Board  Member  Election  Ballot  Count  

    Thirty  Eight  percent  of  the  HOA  Membership  voted.  The  votes  were  counted  and  Ray  Tracy   received  23  votes,  Nathan  Tallent  received  24  votes,  Julia  Cunningham  received  23  Votes,  and   Dave  Rohrig  received  one  Write-­‐In  vote.  Since  there  were  three  openings  on  the  board,  the  three   top  vote-­‐getters  will  be  asked  to  come  to  the  October  10th  board  meeting  where  new  officers  will   be  determined  and  a  transfer  of  responsibilities  will  occur.  

    3.  Ice  Cream  was  served  and  it  was  yummy!  

    Meeting  adjourned  at  approximately  7:20  p.m.  

     

    Meeting  Minutes  Approved  by  the  board  on  9/21/17.  

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