chhattisgarh kamdhenu vishwavidyalay a, durg (c.g.)

CHHATTISGARH KAMDHENU VISHWAVIDYALAYA, DURG (C.G.)

TENDER NOTICE

Sealed tenders are invited separately for Books, Journals, e-Resources, Open Source Library

Management Software KOHA integrated with Radio Frequency Identification (RFID) System.

Tender documents with terms and conditions can be obtained from the Office of University

Librarian, Chhattisgarh Kamdhenu Vishwavidyalaya, Anjora, Durg, Chhattisgarh 491001. It can

also be downloaded from the university website www.cgkv.ac.in and the tender fee can be

submitted with tender in the form of DD. The details given below:

• Tender document fee: Rs. 2000/- for each items.

• Sale of tender documents between 01/01/2016 to 31/01/2016 by 05:00 PM

• Last date of submission of tender documents: by 01/02/2016 by 05:00 PM

• Date and Time of opening of tenders (Technical Bid):

on 02/02/2016 at 11:00 AM

• Date and Time of opening of tenders (Financial Bid):

on 02/02/2016 at 02:00 PM

University Librarian

[email protected]

Typewritten text

No. U.Lib./CGKV/2016/178Dated: 01/01/2016

[email protected]

Typewritten text

1


APPENDIX-I

TENDER TERMS AND CONDITIONS FOR BOOKS, JOURNALS AND E-RESOURCESRELATED TO VETERINARY, DAIRY, FISHERIES AND ALLIED SUBJECTS.

1 Sealed tenders are invited from the Publishers/ Dealers/ Book sellers for Books, Journalsand e-Resources, related to Veterinary, Dairy, Fisheries and allied fields.

2. The Tender documents will be supplied by depositing a non-refundable cost of Rs.2000.00

3 The tender document can be obtained from the office of the University Librarian,Chhattisgarh Kamdhenu Vishwavidyalaya,Anjora, Durg, Chhattisgarh 491001 on allworking days between 11 A.M. to 5.P.M. or it can also be downloaded from the websitewww.cgkv.ac.in and tender fee of Rs. 2000/- can be submitted along with the tender in theform of DD payable to Registrar, Chhattisgarh Kamdhenu Vishwavidyalaya, CampOffice: College of Dairy Technology, Raipur (C.G.) 492012

4 Sale of Tender documents: Up to 31-01-2016

5 The last date of submission of tender bids up to 01-02-2016 and will be opened on02-02-2016

6 Scope & quantity of supplies: Indian and Foreign Books, Journals, e-Resources,CDROM Database 2016 related to Veterinary, Dairy, Fisheries and allied subjects as perappendix I & II

7 EMD: The earnest money in the form of Demand Draft payable to Registrar,Chhattisgarh Kamdhenu Vishwavidyalaya, Camp Office: College of Dairy Technology,Raipur (C.G.) 492012 should be deposited separately for Books, Journals and eResources as given in the list of items in tender document, which is refundable afterfinalization of tenders if rates are not approved, or, after supply of the materials. It isessential that an amount towards EMD must be deposited along with the biddingdocument with Format A.

8 The tender should be submitted in two separate sealed envelopes (two parts) and/or{both the envelopes should be kept in one bigger (single) envelope duly sealed. Thesealed envelopes should be submitted in the office of the University Librarian,Chhattisgarh Kamdhenu Vishwavidyalaya, Anjora, Durg, Chhattisgarh 491001.

Detail of documents should be submitted in the each envelope is mentioned below:

a) Envelope-I (Basic Qualification)

This envelope should contain the following documents related to bidder qualification

Tender fee through DD in favor of Registrar, Chhattisgarh Kamdhenu Vishwavidyalaya,Camp Office: College of Dairy Technology, Raipur (C.G.) 492012 (In case ofdownloaded documents)

• EMD item wise as per format A• Income Tax return for the past three financial years

2


• Balance sheet of the bidder's firm for the last three financial years• Tin Number Registration• Past experience of last 3 years for supplying similar items to any government or

autonomous institutions. The proof for the same must be submitted.• Undertaking: The bidder needs to submit an undertaking in format-C

NOTE: The Envelop-I will be opened first. The Envelop-II shall be opened only ofthose bidders who fulfills the basic qualifications (as mentioned in Envelop-I)

b) Envelop-II (Financial Bid)This envelope must contain the discount of following documents with the original ratelist on which the discount is to be provided.

For supply of books, journal and e resources-The envelop must contain the discountoffer for each item. This information must be filed in the Format B.

09. The quoted rates of all items should be FOR destination within the State ofChhattisgarh along with all taxes, duties, freight, packing etc.

10. Court of Jurisdiction will be Raipur.

11. Payment: Full payment will be released within 15 days after satisfactory supply of thematerials/items.

12. Tender received after due date (late) or without earnest money (EMD) will not beconsidered.

13. The tender will be opened in the presence of the committee in the office ofUniversity Librarian, Chhattisgarh Kamdhenu Vishwavidyalaya, Anjora, Durg,Chhattisgarh 491001. The Bidder or his authorized representative may remain presentat the time of opening of the tenders.

14. It shall be responsibility of the suppliers to supply at least 80% of the ordered items.This may be relaxed if the ordered book is out of print or out of stock with thepublishers. For this, letter from the concerned publisher shall be required. Thesupplier shall be blacklisted, if he fails to supply the ordered books/items whichare available in the market. In casethe next bidder will be given supply order forthese books on recommendation of committee.

15. While submitting raising the bill (s), the following declaration shall essentially bemade by the supplier:

1. Latest edition books have been supplied

2. Correct and Current price have been charged

3. Publishers price proof is enclosed (Rate List)

4. In case of foreign books, GOC conversion rates as per terms and conditions will be

applicable.

3


16. The bill of books must contain following information:

S.No Author TitleNo. ofCopy

PriceConversionRate

PriceAmount

(Rs.)Discount

Net Price(Rs.)

PrintingYear

17. Other terms and conditions:

• The quantity may vary as per the requirement of the Vishwavidyalaya• Price -The quoted price should be inclusive of all taxes, duties, and other charges.

No amount shall be paid beyond the quoted rates.• Delivery period - within 15 days after issuing the order.• Validity- The rates shall remain valid for one year and can be extended further by theuniversity• Penalty for delay - 1% per week or maximum up to 10%.

18. Name of consignee: will be indicated in the supply order within the state.

19. The University reserves all rights to accept or reject any or all tenders in part or fullwithout giving any reason. The University also reserves all rights to have negotiation.

20. Book exhibition may be organized by successful bidders, as and whenrequired by the vishwavidyalaya.

21. The successful bidder has to sign Pre Contract Integrity Pact in the prescribedformat. The proforma is available on website www.cgkv.ac.in under tender

University Librarian

4


LIST OF ITEMS & EARNEST MONEY (EMD)

(A) BOOKS/e-BOOKS

S.No. PUBLICATION EARNEST MONEY (EMD)1. BOOKS/e-BOOKS

Publisher wise (Hard Bound/Paper Back) with year ofprinting12345

EMD for Books/e-BOOKS Rs.2000/- per publisher (Forexample, if bidder quoting ratesfor 5 publishers, he must haveto submit EMD ofRs. 10,000/-)

(B) JOURNALS

S.No. PUBLICATION EARNEST MONEY (EMD)1 JOURNALS(F) 10,000/-*F= Foreign

(C) E-RESOURCES

S.No. PUBLICATION EARNEST MONEY (EMD)1 ONLINE E RESOURCES

(Single SitelMulti site) 10,000/-2 OFFLINE E RESOURCES (Single Site/Multi site)

3 CD ROM DATABASECABI/VET-CD/BEST-CD(Single Site/Multi site)

5


Format-A Technical Bid

S.No. Name of Publisher/Dealer/Book seller

Phone

E-Mail

1. Detail of Tender form, Bank Draft No.DateAmount

2 Detail of EMD for BOOKS/e-BOOKS (2000/- perpublisher)12345

Bank Draft No.DateAmountName of Bank

Detail of EMD for JOURNALS (10,000/-) Bank Draft No.DateAmountName of Bank

Detail of EMD for E-Resources (10,000/-) Bank Draft No.DateAmountName of Bank

3 Detail of Income Tax permanent Account (PAN) NO..of Firm etc .

• Valid registration certificate of firmparticipating in the tender• Balance sheet of the bidder's firmthe last three years/ Sales tax/Number Registration etc.• Past experience of last 3 years for supply ofsimilar items to any government /autonomousinstitutions along with proof for the same mustsubmitted.• Undertaking in format-C

Place: Seal & Signature of TendererDate: Full Name and Address;

6


Format-B: Commercial Bid

(A) BOOKS/e-BOOKS

S.No. Name of Tenderer (Publisher/Dealer/Book seller) Phone

E-Mail

1 BOOKSPublisher wise (Hard Bound/Paper Back)

Discount (%)

2 e-BOOKSPublisher wise

Discount (%)

(B) JOURNALS

Name of Tenderer (Publisher/Dealer/Book seller)And Permanent Address Phone

E-Mail

JOURNALS (Foreign)

TYPE Discount (%)

PRINTONLINEPRIN+ ONLINE

(C) E-RESOURCES

Name of Tenderer (Publisher/Dealer/Book seller)And Permanent Address

PhoneE-mail

Discount (%)

ONLINE E RESOURCES(Single SitelMulti site)OFFLINE E RESOURCES (Single Site/Multi site)

CD ROM DATABASECABI/VET-CD/BEST-CD(Single Site/Multi site)

Place: Seal & Signature of TendererDate: Full Name and Address;

7


FORMAT-C

UNDERTAKING BY THE FIRMBIDDER

I t is certified that the Firm/Publisher/Dealers/Book Sellers a r e never been black listedby any agency. All the terms and conditions mentioned in this form have been understood andaccepted by us. We are submitting all the documents duly filled in, signed and stamped on eachpage.

Place: Seal & Signature of Bidder

Date: Full Name and Address;

8


APPENDIX-II

Tender Notice for Supply, Installation and Training of Open Source LibraryManagement Software Koha Integrated with Radio Frequency Identification(RFID) System

Chhattisgarh Kamdhenu Vishwavidyalaya, Durg (hereinafter may be referred to as ‘CGKV’) invites sealedbids from eligible bidders for Supply, Installation and Training of Open Source Library ManagementSoftware Koha Integrated with Radio Frequency Identification (RFID) System. All The RFID componentschosen for complete solution must conform to NISO guide lines for use of RFID in Libraries (ISO 28560,ISO 15693 / ISO 18000–3) in accordance with equipments listed below as per the technicalspecifications for Library Management Software (Annexure IA) and RFID System (Annexure IB).

Web based Open source Library Management Software Koha

Standard Integration Layer (Middleware)

RFID Tags for Books RFID Tag shielding sticker with Institution Logo (Multi Color)

RFID Staff Station

2 Pedestals EAS Security Gates (One Channel)

HF handheld reader

Integration and Implementation of the ProjectThe financial bid (Annexure – II) must be given in specific cover duly sealed. The details of bidder are

given in Annexure – III and eligible criteria is in Annexure – IV. The terms and conditions of the tender

are given in Annexure – V.

Earnest Money: of Rs 40,000/- (Rupees forty thousand only) drawn on any Nationalized Bank

must be deposited in the form of demand draft in favor of The Registrar, Chhattisgarh KamdhenuVishwavidyalaya, Camp Office: College of Dairy Technology, Raipur (C.G.) 492012. No interest

shall be payable on the earnest money deposited by the bidders. Tender documents submitted without

earnest money will be rejected.

Submission of Tender Document:Original Equipment Manufacturer, Authorized Distributors, Suppliers, Vendors are requested to submittheir sealed quotations ,super scribing “Quotation for Open Source Library Management Software Koha

Integrated with Radio Frequency Identification (RFID) System “ along with Tender Notice No and Date

to the University Librarian, Chhattisgarh Kamdhenu Vishwavidyalaya, Anjora, Durg,Chhattisgarh 491001. The tender should be submitted in two separate sealed envelopes (Technical Bidand Financial Bid) both the envelopes should be kept in one bigger (single) envelope duly sealed.

Part - I Technical Bid should contain Annexures I,III,IV,V & UNDERTAKING BY THE FIRMBIDDER(Prescribed Format is given at the end of Annexure V)

Part -II Financial Bid should contain Annexure – II only. The financial bid in annexure – II will be opened

only if the bidder qualified technically

The Institute reserves the right to reject any or whole quotations without assigning any reasons thereof

and does not bind itself to accept the lowest quotations whatsoever.

9


ANNEXURE- IA

A. Technical Specifications – Open Source Library Management Software Koha

Open Source Library Management Software Koha consisting of following modules:

A. AcquisitionB. CataloguingC. CirculationD. Serial controlE. Web OPACF. AdministrationG. Reports

1 ACQUISITION

Selection and ordering of books and other library materials and their subsequent procurement includingprocessing of bills for payment. It should also support budget & expenditure analysis. Should include:

1.1 Ordering of titles with option to accept bibliographic data downloaded from Network downloadingor CD ROM or supplied by vendor.1.2 Approval Process -printing of approval form and subsequent updation of status of each title as‘Approved’ or 'Rejected'.1.3 Placing Order - both for firm order and material received 'on approval'.1.4 Receiving -simple procedure to record the details of items received against firm orders.1.5 Invoice Processing - which should also include accessioning of items.1.5.1 More than one invoice for a order.1.5.2 Allows changes in unit price, discount, and exchange rate etc.1.5.3 Flexibility to do accessioning before invoicing; or accessioning and invoicing together; orinvoicing prior to accessioning1.6 Payments Requisition - provides effective procedure for getting sanctions from CompetentAuthority and making payments to vendors.1.7 Order Follow-up - for a specific title on order or for an entire order.1.8 Record of Complimentary Collection – List of collection received on gratis.1.9 Online Queries: The acquisition related enquiries:1.9.1 Titles in the process of acquisition1.9.2 Pending orders, overdue orders and for a specific order, details of titles ordered, titles received,pending titles, its invoices.1.9.3 List of invoices with the Account section and for a specific invoice, details of items accessionedagainst it and payment details, if any.1.9.4 Budget analysis of titles in the acquisition process and expenditure1.10 Reports: Various reports should include1.10.1 Budget and expenditure analysis1.10.2 Accession register

10


1.10.3 Bill register1.10.4 List of recent arrivals, etc.2 CATALOGUING

Bibliographic database based on MARC21 format supporting different types of documents. Make availablethe various catalogues/indexes online for instant reference and thus enable making searches on subjectsand keywords. Data entry facility with option to accept data in standard machine-readable MARC21format, thereby providing for import/export of bibliographic data. It should include:

2.1 Catalogue Production -either by bibliographic data import or by entering data in well designedscreens.

2.1.1 Data import/export possible in standard exchange formats (MARC21) as well as non-standardformats as ASCI text file.2.1.2 Images and multi-media files of a document can be integrated with search engine.2.2 Thesaurus Construction -capabilities for developing relationships such as broad terms, narrowterms, related terms, used for term, etc. and its integration with searching.2.3 Authority Files -interface to maintain authority files for authors, title and subjectheadings/keywords.2.5 Holdings Summary -for user defined ranges of Call numbers with separate count of titles andvolumes2.6 Catalogue Cards -printing of complete set of 3x5 cards as per AACR-2 standards.2.7 Current Awareness Services - which could even be personalized based on members subjectinterests profile.2.7.1 Special bibliographies2.7.2 List of recent arrivals2.7.3 SDI facility

3 CIRCULATION

The software should maintain up-to-date membership records and the latest status of collection meantfor circulation. It should perform all the functions related to circulation providing suitable checks at everystage. It should take care of infrequent, but routine functions such as bindery record management,display of recent additions, and so on. It should include functions like:

3.1 Front Desk Operations - which include issues, renewals, returns, reserves/holds.3.1.1 Issuance of receipts3.1.2 Use of bar code and smart card technology.3.1.3 Option to display photograph of the member (in-built image option)3.2 Membership Records Keeping - registration and membership record updates.3.2.1 Issuance of duplicate membership cards3.2.2 Delinquent records with user defined reasons3.2.3 Institutional borrower records for inter-library loans3.3 Collection Updates -collection records meant for circulation createdautomatically while cataloguing.3.3.1 Keeps track of lost, missing, damaged, written-off, withdrawn items3.3.2 Monitoring of items on display and in bindery3.4 Overdue Follow-up and Recalls -generates overdue reminders and makespossible recalling issued material before due date.3.5 Inter-library Loans -for both inward and outward loans of accessioned materialto other libraries and institutions.3.6 Stock Verification -generating list of collection on shelf and also list of itemswhich are currently issued, for stock verification purpose along with list ofunaccountable material.

11


3.7 Reports : system should provides for :3.7.1 Overdue, collect, and recall notices3.7.2 List of highly reserved titles and comparison with present no. of copies incollection for planning future acquisition3.7.3 Circulating statistics yearly/monthly/hourly by subjects, borrower category andoverall.3.7.4 Stock verification list.3.7.5 Statistics on no. of issues by specific title/borrower

4 SERIALS CONTROL

This system should control on journals subscription and subsequent monitoring of the scheduled arrival ofindividual issues. It should also handle serials, which may be on gratis or on exchange. It should havefunctions like:

4.1 New Subscription-New serials initiated, goes through approval process and thenordering.4.2 Subscription Renewal - Initiates renewal approval process followed by ordering.4.3 Subscription Extension -which may be as a result of claims on missing/untracedissues.4.4 Invoice Processing - both for new subscription and subscription renewal.4.5 Receiving Issues -performed in the easiest possible way wit recording of issuesby volume/issue number/period whichever applicable for the serial4.6 Claims Monitoring- makes possible timely follow-up of 'not received', overdueand damaged/soiled issues.

4.7 Bindery Management-informs when to send a serial for binding and provides for their monitoring.4.8 Bound Volumes Recording-allows updating complete serials collection of alibrary.4.9 Routing and Circulation -User defined routing of issues registered, along withcirculation of bound volumes and loose issues.4.10 Online Queries and Reports: like4.10.1 New serials, renewed serials, current serials and subscribed serials giving theirlatest status.4.10.2 By vendor; giving current serials, status of orders placed with the vendor and listof invoices received with their current status4.10.3 Searches on titles and subjects4.10.4 Titles in bindery4.10.5 Recent arrivals

5 WEB OPAC (ONLINE PUBLIC ACCESS CATALOGUE)

Patrons in the library can search the bibliographic database and find specific information online whichwould not normally be possible from traditional catalogues.

5.1 Online Catalogues: Following catalogues should be available online –5.1.1 Title Catalogue5.1.2 Author Catalogue5.1.3 Subject Catalogue5.1.4 Classified Catalogue5.1.5 KWIC Index5.1.6 Publisher5.1.7 Conference Place

12


5.2 Boolean Searches: Boolean searches on words from any of the bibliographic data.The use of the logical connectors 'OR', 'AND', and 'AND. The search results caneither be viewed on screen or printed or down loaded on a diskette.5.3 Current Serials: To provide online information on holdings of current journalsincluding recent issues received.5.4 Recent Additions: Make available new additions to the library.5.5 Electronic Mail: Option for automatic generation of e-mail for various notices, SDI,circulars, etc.5.6 Multiple Databases: support for defining multiple databases based on types of documents forsearching in OPAC.5.7 Gateway to Internet: interface to industry standard Internet Browsers to search other databaseswith Z39.50 compliance.5.8 Multi-media interface: retrieval of Multi-media files of a document.5.9 Other services from OPAC: Updating subject interest profile for SDI by users themselves; requestfor acquisition of a document; while browsing / searching various catalogues, facility to develop requestonline for putting a specific title on reserve, etc.

6.1 Utilities:6.1.1 Backup - database on CD/ DAT drive etc.6.1.2 Security- password based functional security

B. Legacy Data MigrationData migration should be done from physical accession register to MARC21 format in Library ManagementSoftware KOHA.

13


Technical Specifications for Library RFID SystemAnnexure-1B

S. No. Specifications of RFID EquipmentSpecifications of the

product quoted(Model/Make/Country

of Origin

Deviation ifany

Higher/Lower

1.

2.

RFID System for Document Identification and Security integrated withLibrary Management System

RFID Tags (Aprox. 15,000 No.)

The RFID chip used in the tag should have been designed specifically forLibrary use i.e. it should have three sections

o Lockable section—for item identificationo Re-writable section for library specific useo Security function (EAS) for item anti-theft (which can be

activated and deactivated).o The RFID chip should have multi read function, i.e. several

tags can beread at once

Tag size should be 50mm x 50mm (+/- 10%) with at least 1024 bitsmemory, multi-read, antitheft

Distance for detection from pedestal should be minimum of 36 inches Tags should be ISO 15693/18000-3 compliant

RFID Staff Station - 02 Nos

Library staff station with the following specifications.

It should be small in size and economic so as to use it in any librarydesktop configuration

It should be immune to metallic desks and electronic interference's Read/Write/Anti-theft programming should be done in one single

operation Read/Write distance of around 20 -30 CMs and programming time of 1

second Should be ISO 15693 and ISO 18000 compliant The programming station should interface with the Library Management

Software.

Reader Specifications

Operating Frequency 13.56 MHz

Chip Compatibility ISO 15693 / ISO 18000-3

RF Channels 1RF Output Power 1W

General Purpose Input/Output (IO) 1 input and 1 outputPower Supply 12 Volts DC

Antenna Specifications

Operating FrequencyReader Compatibility

13.56 MHz

RF Input Power 1 - 1.2WOperating Temperature 0° to 55°C (32° to 131°F)Storage Temperature -25° to +60°C (-13° to 140°F)


3.

Client Software should support following features and is to beintegrated with existing ILMS

Tagging / Retagging after proper online validation of the title/memberrecords in ILMS database.

Tag monitoring by accessing item record from ILMS database. Sorting by accessing Title record from ILMS. Check out /Check in /Renewal Provision for display of member photograph along with member details

while transactions. Provision for display of reservations done by a member along with

sequence and date of collection. Provision of enquiry of checkouts against a member and its due date.

This facility is available on all transaction screens for reducing responsetime while presenting the details before the member.

Provision for details of fine against a member along with fine receivingfunctionality.

Provision of slip printing containing the details of a transaction. Reserved titles get highlighted while check-in.

Library security gate Single Aisle (2 EAS Pedestals)- 01 Nos

Security gate should include two theft detection EAS pedestals, which areinterdependent of each other and also have an overlapping protection zonesproviding additional security. We plan to install these pedestals at one locationin the library. The system should have suitable number of I/O ports forStandard electronic counter, web cam trigger, CCTV, Locking gates etc. Theoffer must be complete in all respects and must include all the componentsrequired for the functional of the system. Library security gate would followingspecs mentioned below:

13.56 MHz frequency range. Can be configured to detect different chip types simultaneously. Specific version includes Ethernet interface.

(No need to be linked to the library database) If EAS on detected,chip type, ID number, date and time are stored.

A pedestal including 1 antenna set (3 antennas) for large detection fieldand 1 electronic unit (Controller) integrated into the pedestal bottom.

Lights and buzzer located at the top of the pedestal. Powerful DSP (Digital Signal Processor). People Counter (Infra-Ray Port).

Product Specifications

e

Operating Frequency 13.56 MHzChip Compatibility ISO 15693/18000-3Detection Range

Security Modes Alarms

Up to 100 (cm) between two pedestals (appliEAS & AFILights and buzzer located at the top of the p

People Counter Counts in/out traffic located at the bottom ofCommunication Interface RS232/RS422/RS485 or EthernetPower Consumption 30WPower Supply 85 to 265 VAC/5060HZCasing High quality plastic KYDEX UL 94 Vo in two toDimensions WeightOperating Temperature

620 x 80 x 1779 mm (24.4 x 3.1 x 70 in)0° to 55° C (32° to 131° F)

12

14


4. HF handheld reader – 01 Nos

Handheld Portable Reader• Ergonomically designed Cordless PDA based Wi -Fi HandheldInventory Reader + external Antenna integrated withchargeable battery (minimum 4 Hours life).• The proposed system shall be fully compliant with ISO15693/ISO• 18000 -3 Mode-1 standards & supplied tags.• Software Components: Client software for PDA. Also supplyof compatible software for laptop & PC.• Supply PDA/Mini laptop as per the requirement of thehandheld reader functionality.• Features: Long lightweight handheld; performs stockcheckin g,re-shelving and also locates specific items, sortingand monitoring of library material on shelf along with locatingmisplaced documents. To locate items that is misplaced on theshelves.• Reading 15 -20 items per seconds• Certification: CE/EN, ETS, FC C, UL, EMC, etc• Long wand / extended reach for taking stock taking andsearching for book above the racks without using anysecondary hardware/furniture.• Display lost and misplaced items in the shelves.• If any middleware software is required for inte grating with thewhole system, it must be supplied along with hand held reader.• Software for the inventory system should include both search,stock taking and shelf rectification but also includedo items not seen since a given dateo items of a specified item categoryo items of a specified statistical categoryo items on loano items with an active holdo items with lost flag seto items within a specific catalog rango items with a specific statusProduct Specifications

Dimensions (w X d X h ) Reader 19X11X6 cms, Antenna : 60 cmsWeight Reader: 0.7 Kg Antenna : 0.3 Kg

RFID Specification 13.56 Mhz

Battery Life 4 hours with one backup batteryPower DC Power 12 V DC 2,500 mAhRF Output Power 1.2 W TypicalPower Consumption 4.5 WDisplay PC Window 7/8/10Supported Tags types ISO 15693, ISO 18000-3-A, (Infineon

my-d,NXP I-Code, SLI, SLIx)

15


5.

6.

Standard RFID Server Layer for integration of RFID Devices withLibrary Management System KOHA (1 No.)

Job Work (15,000 Books & other material)Related to encoding from LMS and fixing / shielding (with institute logo) of tagsto the documents & re-shelving them with proper flagging on LMS.Hands-on-training (On-site) with Manuals/Guide:• Comprehensive in-house operational training for all equipments and front endinterface• Training for Handling of RFID Tagging on documents• Troubleshooting training• Complete write-up/manual/guide for operation and handling of all RFIDequipments• Training to be given to all Library Staff & Library users

16


ANNEXURE – II

Financial Bid

Prices should be quoted as per below tabular form only

S. No. Item UNIT COST Qty Total Cost (AllInclusive)

BasicCost

Discountif any

Taxes /Levies/ Octroi etc(Pleasespecify)

Total UnitCost

1. Open Source LibraryManagement Software KOHA

1

2. RFID Tags 15,000(Approx.)

3. RFID Staff Station 2

4. Library Security Gate(2 EAS Pedestals) withinstallation

1

5. HF handheldreader

1

6. Standard RFID Server Layer forintegration of RFID Deviceswith Library ManagementSoftware KOHA

1

7. Project Management includingInstallation and Training

1

8. Job Work

9. Legacy Data Migration fromAccession Register

15,000(Approx.)

…………………………………………….Name

Designation & Signature of Bidder

17


ANNEXURE – III

DETAILS OF BIDDER

Sr. No. Required Details

1. Name of the Bidder

2. Address of the Bidder

3. Contact No.

4. Fax No.

5. Mobile No.

6. Email

7. Name of Authorized Signatory

8. Sales Tax CST No./ TIN No.

9. Income Tax No. /PAN/ GIR No.

10. Yearly Turnover for Last Three Years

11. Year of Establishment

12. Name and address of Banker

13. List of clients

Dated: Name & Signature of Bidder

18


Annexure - IV

ELIGIBILITY CRITERIA FOR PARTICIPATING IN THE TENDER (Valid &Up to date Documentary Evidence to be enclosed point wise)

1. The bidder must be an Original Equipment Manufacturer (OEM) of RFID hardware components or anAuthorized Distributor of OEM of RFID hardware components /RFID solutions. Bidder shall submitcertificate of Authorization from the Principal Manufacturing Company and self declaration in caseOEM is bidding for the tender.

2. The EMD of Rs. 40,000 must be submitted in shape of Demand draft in favour of the Registrar,Chhattisgarh Kamdhenu Vishwavidyalaya, Camp Office: College of Dairy Technology,Raipur (C.G.) 492012 with the tender document.

3. The Bidder should be a National Level IT Organization with experience in the field of applicationsoftware conceptualization, design, development, deployment, Customization and maintenance in theHigher Education Industry since the last 03 years. It should have at least Rs 02 crore of Turnover ason 31st March, 2015.

4. Bidder should have prior experience of implementing Integrated Library Management Softwarehaving complete functioning of the Modules like Circulation, Cataloguing, Acquisition, Web OPAC,Members Management, Library Administration and Guidelines module in National Institutes. Providelist of such installations along with product details as offered by your company.

5. Bidder must be ISO 9001:2008 certified company.

6. The Bidder should have IT Technical support qualified work force.

7. Bidders shall ensure that proposed RFID system are compatible with ISO 28560, ISO15693, ISO14443A (Mifare standards) for smart card integration including future standards.

8. Principal Manufacturer /Bidder shall ensure that the proposed RFID System is compatible and shouldintegrate with Integrated Library Management System, Institute Management System, materialmanagement/delivery automated system and surveillance/security system using CCTV/Webcams toensure possibility of expansion/modification in the operating environment in future.

9. Principal Manufacturer /Bidder shall integrate the Middleware with LMS which support the desiredStandard NISO/ recommended NCIP V2.0/SIP 2 protocol.

10. All basic RFID Equipment such as Tags, Readers and Gates, should be from One RFID Manufacturer.Provide certificate from OEM.

11. Bidder should have minimum 03 live sites (provide certificates), preference will be given to thosebidders who have implemented the proposed LMS and RFID system in IIMs and IITs.

12. Bidder should have deployed their RFID system in at least 05 libraries in India.

13. The bidder shall agree towards local customization and personalization on all aspects of the proposedsystem during the implementation and warranty period to ensure a smooth functioning and userfriendly environment.

14. Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices by theBank / Recognized Government Body.

19


15. Copy of Income Tax Return for last 3 financial year and PAN Card (Photocopy) should also be enclosed.

16. The registration number of the bidder along with the CST Number & TIN Number allotted by theSales Tax Authorities must be given in the tender bid (Enclose necessary documents).

17. Bidder shall initially provide onsite RFID technical support personnel those are fully trained by themanufacturer to reduce downtime. Remote support via email/fax/phone etc. should also be availableas and when required free of cost.

20


Annexure -V

TERMS AND CONDITIONS

1. All the items to be supplied should be new, of good quality and as per the technical specificationsmentioned in Annexure I. All expenses of packing, forwarding, freight, insurance in connection withdelivery, repairs and replacement made within the warranty period should be borne by the vendor.

2. The vendor has to give undertaking that he will reinstall the equipment supplied by him at our newlibrary building free of cost as and when the library is shifted to its own building.

3. Wherever packing cases are received in damaged condition, the vendor shall be responsible for any loss,damage, breakage etc. in transit and shortages. Unloading of the items, un-skilled labour, which may berequired at the time of installation of the items, should be borne by the vendor free of cost.

4. Installation, Integration, Implementation, Commissioning & Training of the proposed system shall beundertaken immediately by the vendor within 60 days of receiving of order. If the project delayed beyondthe stipulated time of completion, a suitable penalty of the total cost (@ 0.5% for each week or partthereof and up to a maximum of 5%) will be imposed.

5. The warranty period shall be effective from the date of having completed successful Installation,Integration, Implementation, & Training on the system at the Institute premises.

6. Rates shall be quoted for comprehensive standard warranty for 3 years on supplied hardware &software including spares and AMC charges for software & hardware upgrades.

7. Bidder will be fully responsible for the performance of all components of the RFID materials and anymalfunction/defective materials should be replaced free of cost during the warranty period.

8. Successful bidder shall fine tune all the components and overall RFID system during the warrantyperiod with modularity, expandability and upgradeability in the overall system configuration withoutadditional charge/cost. Free replacement of defective components during warranty period.

9. Interested bidder shall clearly specify their service options during the warranty & maintenancecontract period to ensure that the functioning of the proposed RFID system is not interrupted afterinstallation.

10. Proposal for comprehensive AMC of the system including Hardware and software upgrades afterwarranty period should be quoted. The Institute shall have the liberty to terminate/discontinue the AMCwith the successful bidder at any point of time if not satisfied with the performance or are able to handlethe system with own manpower/staff. However, bidder shall be willing to constantly work & support thelibrary to resolve any RFID & ILMS functionality and integration problems if any.

11. Scope of Supply: Includes complete supply, installation, commissioning, successful implementation with 3years warranty & onsite maintenance of RFID System for University Library, Chhattisgarh KamdhenuVishwavidyalaya, Durg.

12. Overall system configuration shall be open in terms of Modularity, Expandability and Upgradeability forfuture expansion/requirements.

13. The proposed system shall offer web-based remote monitoring and diagnostics which must include instantemail notification, monitoring of check-in and out, web-based troubleshooting, and the ability to obtainstatistics for each machine from any location.

21


14. All equipment required to be install/replace and maintain for smooth operation of the RFID System shallbe available in India when required and shall be supplied by the vendor.

15. Supplied hardware shall have provision to upgrade their firmware online.

16. Bidders shall demonstrate that the resources (infrastructure) which are required to provide robust pre andpost-sales support to RFID Materials Flow Management System are available locally.

17. Bidder shall clearly mention the responsibility and requirements if any from Library side.

18. Bidder should recommend an overall installation plan in co-ordination with the Library related withplacement of hardware, accommodating network infrastructure, power and ventilation requirements,building restrictions, etc., so as to maximize the workflow and minimizing disruption of user’s servicesincluding staff related daily work activities.

19. Bidders shall respond to Technical Specifications in the prescribed format only as mentioned inAnnexure-I of Tender Document.

20. Bidders shall quote in the prescribed format only as mentioned in Annexure I, II and III of TenderDocument.

21. The tender is liable to be ignored if complete information is not given therein or if the particulars and date(if any) asked for in the terms and conditions is not given.

22. All the pages of the bid should be signed along with company’s seal.

23. The Institute reserves the right to reject any or whole quotations without assigning any reasons thereofand does not bind itself to accept the lowest quotations whatsoever.

24. The bidder shall have to practically demonstrate integration of proposed solution before the order isplaced.

25. The rates quoted should preferably be net, inclusive of all taxes and duties, packing, forwarding, freight,Insurance and all other incidental charges.

26. The Bidders are requested to give detailed tender in their own forms in two Bid systems.Part - I Technical Bid should contain Annexures I,III,IV,V & UNDERTAKING BY THE FIRMBIDDER(Prescribed Format is given)Part -II Financial Bid should contain Annexure – II only.

27 The bidder shall provide required onsite training to the staff members, all the expenses in this regard willbe borne by the supplier.

28. Only Bidders qualifying in Technical evaluation will be eligible for Financial bid evaluation.

29. Single party bidding is allowed, consortium bidding is not allowed.

30. Payment for the items to be supplied by the vendors against the PurchaseOrder shall be made by CGKV as follows:a) 50% payment will be made after successful installation andb) 50% after initial level configuration/customization, system performance and staff training.Note: Security deposit up to 10% of the tender value will be deducted from the bill and will be kept till thecompletion of warranty period plus one additional month. The supplier may opt to furnish bank guarantee ofFDR equal to the sum in lieu of it.

31. The EMD deposited of successful bidder will be treated as a part of security deposit and remain with the

22


University till the completion of the Installation, Integration, Implementation, Commissioning & Training of theproposed system. EMD of unsuccessful bidders will be refunded within 30 days of award of contract.

32. In case of repair/maintenance call is not completed in due time, i.e. 24 working hours and standbyarrangement is not made, reasonable amount (to be decided by the CGKV) will be deducted from the securitydeposit of the firm.

33. All complaints/repairs should be rectified up to users satisfaction by the firm within the stipulated period ofmaximum 24 working hours from the time of booking of complaint failing which, penalty for downtime of theequipment will be charged from the firm at the following rates:• Software – Rs 3000/- day• Security gate – Rs 3000/- day• RFID work station – Rs 500 /- day

However, if the firm provides a standby system/sub-system of similar configuration and quality acceptable toCGKV on returnable basis, the penalty for the downtime shall be calculated only up to the date of providing suchsystem/sub-system to CGKV.

34. Queries if any related to this tender should be communicated through e-mail only([email protected])

35. Prices in the Financial bid should be accurate in both words and figures. If any mismatch is found, the bidshall be rejected.

36. Bid should be valid for a minimum period of 01 Year after the due date.

37. The number of quantity may vary according to the requirements of the Institute. The Institute hasthe right to change the quantity of orders or cancel the order without assigning any reasons

38 The disputes, legal matters, court matters, if any, shall be subject to Raipur Jurisdiction only.

23


UNDERTAKING BY THE FIRM BIDDER

It has been certified that all information provided in tender form is true and correct to the best of myknowledge and belief. No forged / tampered document(s) are produced with tender form for gainingunlawful advantage. We understand that CGKV, Durg is authorized to make enquiry to establish thefacts claimed and obtain confidential reports from clients.

In case it is established that any information provided by us is false / misleading or in the circumstanceswhere it is found that we have made any wrong claims, we are liable for forfeiture of EMD/SD and orany penal action and other damages including withdrawal of all work / purchase orders being executedby us. Further CGKV, Durg is also authorized to blacklist our firm/company/agency and debar us inparticipating in any tender/bid in future.

I / We assure the Institute that neither I / We nor any of my / our workers will do any act/s which areimproper / illegal during the execution in case the tender is awarded to us.

Neither I / We nor anybody on my / our behalf will indulge in any corrupt activities / practices in my /our dealing with the Institute.

Our Firm/ Company/ Agency is not been blacklisted or banned by any Govt. Department, PSU,University, Autonomous Institute or Any other Govt. Organization.

Date Signature of the TendererPlace Stamp

Note: This certificate should be executed on duly notarised ` 100/- NJ Stamp Paper.

chhattisgarh kamdhenu vishwavidyalay a, durg (c.g.)

Documents