childhood education family studies field experience ... · childhood education & family studies...

SWOCC Field Experience and Practicum Manual 2017/18 of 20

Childhood Education

&

Family Studies

Field Experience/Practicum

FORMS 1988 NEWMARK AVE., COOS BAY, OR 97420

(800) 962-2838 (541) 888-7290 (541) 888-7953 Fax

Email us at [email protected]

Forms also available on our website:

http://www.socc.edu/childhood

mailto:[email protected]

http://www.socc.edu/childhood


Letter of Introduction (Sample)

All students are required to write a letter of introduction to their practicum/student teaching site.

January 7, 2016

Dear Roadrunner Teachers,

I would like to take this opportunity to introduce myself. My name is Sophia Adler and I am a SWOCC

Childhood Education & Family Studies teacher candidate. I would like to do a field placement in your

classroom. I am taking (course name and number). This practicum course requires me to spend (number

of hours) with children during the term. My intent is to meet with you and review and sign the forms I

need to share with you, discuss a schedule, and go over any questions we may have.

I feel it is important to let you know that I have asthma. If I have an asthma attack, I will use my inhaler,

which I carry at all, times. Because I cannot be without this medication, I will need to find a secure place

in the classroom to lock my inhaler in when I am doing my field placement. I am very excited about

coming to your classroom and I appreciate the opportunity to learn about young children.

Please contact me so we can set up a meeting, you can reach me by cell phone at 000-000-0000 or by e-

mail at [email protected]. Thank you, and I look forward to hearing from you soon.

Sincerely,

Jane Doe



Emergency Information Form

Childhood Education and Family Studies Program

Participant’s Name: __________________________________________________________________ Home Address: ______________________________________________________________________ Telephone: (____) _____________ Age: _______ Birthdate: _____/_____/______ EMERGENCY CONTACT(S)

1. Name:________________________________________________________________________

Address: ______________________________________________________________________

Relationship: ______________ Home Phone (_____) _______Work Phone (_____) ___________

2. Name:_______________________________________________________________________

Address: _____________________________________________________________________

Relationship: ____________ Home Phone (_____) _________Work Phone (_____) ___________ Personal Physician’s Name: ____________________________________________________________ Address______________________________________________________ Phone (_____) __________ Medical Information I am taking the following medication ____________________________________________________ I am allergic to: _____________________________________________________________________ Prescription Eyewear Y ____ N ____ Please state any medical conditions of which emergency staff needs to be aware: Signed ________________________________________ Date: ____________________________ Participant (If under 18 years of age) Signed _________________________________________ Date: ___________________________ Parent/Guardian (If participant under 18 years of age)


Field Experience

Application for Placement Form


Student Teacher’s Name: _________________________________________________________ Telephone: (____) _____________ Email Address: ______________________ If completing your field experience hours at Educare on the Coos Bay campus of SWOCC, you will

not have to complete the rest of this form – simply indicate you will be using Educare below:

I will be using the Educare Facility as my site (circle): YES NO

Field Experience Mentor Teacher: Dan Birskovich

SWOCC Coos Bay Campus, Family Center Email: [email protected] Phone: 541-888-7445

Signature of Student Date

If you are not completing your hours at Educare in Coos Bay, you must:

1. Obtain permission from your Field Experience Course Instructor by completing and

submitting this completed form.

2. Submit the Mentor Teacher Letter (completed by the mentor teacher) to your instructor.

3. Submit the Field Experience Application for Placement Form (completed by both the

participant and the mentor teacher).

Site Information for Field Placement

Name of Site: __________________________________________________________________ Name of Potential Mentor Teacher at Site: _____________________________________ Address of Site: ____________________________________________________ Telephone for mentor teacher: (____) _____________ Email Address for mentor teacher: ___________________________________ Signed ____________________________ Date: ____________________________ Student Participant



FIELD EXPERIENCE MANUAL - Statement of Agreement form

I, ________________________________________________, hereby certify that:

1. I have read and will demonstrate ethical practices as identified in the NAEYC Code of

Ethical Conduct.

2. At the start of this quarter I updated my personal information with SWOCC. This

information includes e-mail, phone, immunization records, and emergency contacts.

3. I have a current criminal background check, or, will submit my background check prior to

the start of my field experience placement.

4. I have received and read all of the field experience expectations outlined in the current

field experience manual. I have asked questions and received satisfactory explanations

about any expectations that were unclear. I agree to abide by all

expectations/requirements/etc. outlined in this document.

_______________________________________ ______________

Signed (Student) Date


FIELD EXPERIENCE Release of Information form

I ____________________________ (teacher candidate) give permission for:

(Course instructor for field experience class) and,

(Mentor teacher)

To exchange pertinent information concerning the field experience placement and teacher

candidate:

This consent is to expire on:

(1 year from date of signature) _________________________________________

(Date)

SIGNED:

__________________________________________________ _____________________

Teacher Candidate (date)

__________________________________________________ _____________________

Mentor Teacher (date)

__________________________________________________ _____________________

Course Instructor (date)


FIELD EXPERIENCE Statement of Confidentiality form

The Southwestern Community Partnership Family Center 1988 Newmark, Coos Bay, Oregon 97420, 541-888-7290, FAX 541-888-7953 Confidentiality Statement Contact between the child, child parent(s)/guardian(s), or any child record or information pertaining to children and families in the Southwestern Community Partnership Family Center is highly privileged and confidential. Therefore, it is your responsibility to hold in absolute confidence all information regarding any Southwestern Community Partnership Family Center child and family. This means that no information can be given out concerning any Family Center child and/or family to anyone outside the center. “Anyone” includes your spouse, children, friends, and relatives. If any child services agency requests information from you, refer them to your supervisor. Because confidentiality rules involve not only decency and common courtesy, but legal liability as well, any employee or volunteer who breaks the rules of confidentiality in any manner will lose their Family Center position immediately. Standard of Quality Care Statement As an employee, or volunteer, of the Southwestern Community Partnership Family Center, the safety, care and well-being of children must be our first priority. Young children in our care do not yet have the developmental capability of acting in their own best interests. It is our explicit responsibility to attend to the safety provisions for all children as a standard of quality care and best practices. Any act, conduct, or lack of attention and support that places a child at risk, or causes injury to a child, will be just cause to lose your position immediately. Professional Responsibility and Ethics As a worker in the Family Center you are expected to treat and communicate with both staff and families with the highest level of respect and courtesy. You are expected to follow the center’s “Problem Solving

Plan”. If youhave a question or concern regarding a policy or personnel in the center, first address the concern with the individual or your supervisor and then work cooperatively towards a solution. If the concern remains unresolved, address the manner with the center coordinator. I have read and understand the rules of confidentiality, the responsibilities included in maintaining the standard of quality care for all children in my position, and the expectations regarding professional conduct. I agree to this and understand these policies. My photograph may be used for class displays, yearbooks, and program marketing. Yes No Employee/Student/Volunteer name printed: Date: Employee/Student/Volunteer Signature: Mentor Teacher’s Signature:


To be given to Mentor Teacher prior to initial meeting

Mentor Teacher Expectations

The mentor teacher is the qualified preschool classroom teacher who supervises the teacher candidate during field experiences. Dan Birskovich is the mentor teacher at The Family Center. Mentor teachers for other approved field experience sites must be pre-approved by the course instructor.

The role of the mentor teacher is complex because he/she is responsible for evaluation as well as mentoring. The mentor teacher guides the teacher candidate throughout the experience and is responsible for evaluating. Finally, although the mentor teacher may want to tell the teacher candidate how to teach, he or she will realize that the candidate must experience the challenges of developing a personal teaching style. As a mentor be prepared to spend a few hours observing the student teacher weekly. Are you able to organize your schedule so that you can be in the room when the student teacher is present? The student will probably be submitting video segments of their teaching, will you be available to assist? Will you have time to watch the video segments with the student teacher when they receive feedback from their instructor?

Think carefully about your time and availability – developing teachers need and deserve a rich and thorough mentoring experience. Are you well positioned personally and professionally to mentor?

The mentor teacher can serve best by being a mentor and a guide. Specifically, the mentor teacher’s responsibilities include:

Accepting the responsibilities required of this role. Communicating with the teacher candidate and the college instructor for an

orientation session during the first week of the experience Becoming aware of the purpose of the field experience and the objectives the

teacher candidate must meet. Preparing the class for the arrival of the teacher candidate. Orienting the teacher candidate to the school and the community. Providing the teacher candidate with a gradual induction to the teaching

responsibilities. Providing the teacher candidate with instructional materials and building and

district policies. Creating a positive learning environment that fosters the teacher candidate’s

personal and professional growth.


Supervising and guiding the teacher candidate as he/she develops and implements teaching plans.

Acquainting the teacher candidate with the backgrounds of the children, the curriculum and the various types of plans for instruction used in the school.

Modeling effective teaching strategies and techniques. Providing continual verbal and written feedback that includes encouragement,

constructive criticism and recognition of success. Assisting the teacher candidate in implementing the recommendations following

evaluation Keeping written records of all evaluations. Communicate with the course instructor and teacher candidate whenever

needed. Keeping the course instructor informed about the teacher candidate’s progress

and/or encountered problems. Collaborating with the course instructor in preparing and conducting three-way or

mid-term and final conferences; and Preparing assessment forms provided by the Course Instructor half way through

the term and at the end of the term.

Clearly, there is no single formula for building a relationship with your teacher candidate. But, as a mentor teacher, you will offer constructive criticism and provide guidance to your teacher candidate. Avoid being hypercritical; "preaching" or "dictating" may lead to defensive reactions. A lack of conversation or suggestion by you, on the other hand, may cause your teacher candidate to be discouraged or remain in denial about an issue. If a problem should occur that requires your response, provide feedback only with the view of:

establishing a "working together on a problem" climate

encouraging your teacher candidate’s effort

offering the constructive criticism or suggestions in private

Furthermore, learn to know your teacher candidate as an individual. Note interests expressed, questions asked, reactions, linguistic patterns, hobbies, book read, use of colloquialisms, and personal feelings. In short, start with the truths. Study who your teacher candidate is, and hopes to be! Accept the fact that your teacher candidate perceives things differently, thus learns to teach differently.

Questions to think about - As a mentor teacher, have you...

1. Encouraged your teacher candidate to demonstrate personal initiative and to think independently?

2. Acquainted your teacher candidate with your overall plans for what is to be learned by your children in you and content to be covered during the semester?

3. Oriented your teacher candidate to effective ways of establishing immediate and long-range goals, and means of accomplishing them through daily planning, weekly planning, "Unit" or ongoing planning, formative and summative evaluation?


4. Clarified responsibilities of your teacher candidate pertaining to the design of lesson plans, and securing and organizing materials needed to teach successfully?

5. Guided your teacher candidate in the acquisition of curriculum materials pertinent to effective teaching and productive learning?

6. Guided your teacher candidate in the selection, organization, development and evaluation of your children's learning experiences?

7. Given your teacher candidate advanced notice when she and he is to teach individuals, small groups of children, and the entire class?

8. Assessed your teacher candidate‘s interaction with children, including poise, voice modulation, non-verbal communication and even the use of caring language/humor.

9. Evaluated plans, methods, and results of your teacher candidate’s teaching and provided constructive criticism and encouragement?

10. Remained in the classroom to evaluate your teacher candidate’s competency to teach and carryon the "business" of the class?

11. demonstrated instructional and classroom management techniques for your teacher candidate‘s benefit?

12. Helped your teacher candidate to identify the achievements and needs of your children?

13. Encouraged your teacher candidate to experiment with new and different curriculum materials and teaching techniques?

If you answered YES, then you are doing the excellent job of as Mentor Teacher and we THANK YOU!


Welcome Letter for Mentor Teacher Dear Colleague, Thank you for taking the opportunity to consider placement as a mentor teacher and placement site for one of our Childhood Education & Family Studies field experience teacher candidates. Southwestern Oregon Community College (SWOCC) Childhood Education & Family Studies (CE&FS) certificate and degree programs require the successful completion of field experience (practicum) courses to ensure that teacher candidates have the skills required to be effective and professional early childhood practitioners in the field. All distance field experience teacher candidates must be listed on the Criminal History Registry as required by your state's certification regulations, attend an online seminar, participate in reading and journaling, assess children based on anecdotal recordings, and work directly with children to complete each field experience course. Field experience may also include developing a portfolio on one child in the classroom over the term, and developing lesson plans to be implemented in the classroom. Teacher Candidates must complete 66 or 132 hours in your classroom during the term. Assessment is completed by you, the mentor teacher, halfway through the placement and at the end of the placement. Additionally, the course instructor evaluates the teacher candidate by either visiting the placement site or having the teacher candidate submit audiovisual recordings of his or her participation in the classroom. In district (Coos Bay) teacher candidates complete these requirements at our on-campus Educare facility. Out of district teacher candidates must complete the field experience requirements for their CE&FS program in an approved site that will allow them the opportunity to complete all of the field experience hours, audiovisual recordings, and presentations. As a Mentor Teacher you agree to provide a placement site where the teacher candidate would be able to work as a member of your teaching team to complete the required field experience elements. You will agree to supervise the student (teacher candidate) while he or she is completing field experience classroom participation requirements. Student assignments during the field experience will include anecdotal recordings of the children in your classroom. The teacher candidate should be viewed as an asset to your class and as an additional adult focused on the needs of the children.


As a Mentor Teacher you also agree to complete two evaluations of the teacher candidate at the middle and near the end of the eleven-week term. It is the student’s responsibility to submit these forms to you and your responsibility to submit them to the instructor. Students must receive an 85% or higher on these evaluations in order to pass the field experience courses. Your feedback is important to us as we strive to promote only competent, knowledgeable teacher candidates who have the ability to apply what they have learned. With your continued help, our degrees in early care and education will continue to stand for excellence in the field.

Some teacher candidates may require more time to develop skills that support them in becoming more capable and prepared for the next step in their educational journey. We encourage you to communicate any concerns you might have with us and in your evaluations. Please feel free to contact us if you have any questions or concerns. Your participation is a necessary and valuable support to teacher candidates who are pursuing their education to become the future educators of our children. Thank you for your consideration and willingness to help shape future teachers of young children. SWOCC Field Experience Instructors, Laurie Potts – Director, Family Center, Email: [email protected] Dan Birskovich – Supervising Teacher, Email: [email protected] Dr. Rosengarden – Assistant Professor, Email: [email protected]


FIELD EXPERIENCE Mentor Teacher Application/Contact Information Form


(3 Pages TO BE FILLED OUT BY THE MENTOR TEACHER, and submitted by the Field Experience Student).

_____I am interested and willing to be a Mentor Teacher for a teacher candidate form SWOCC’s Childhood Education and Family Studies Program.

Name: ________________________________ Title: _________________________________ Email Address: _______________________________________________________________

Telephone Number where you can be reached: ______________________________________

Mailing Address/City/Zip code: ____________________________________________________

Worksite Qualifications: ________________________________________________________

Number of years’ site has been in operation: ___________

Please describe type of site below listing how the site is accredited and/or licensed. Please

attach a brochure/statement of philosophy/or any other materials that provide information

about your site.

I ____________________ (name of Mentor Teacher) meet the eligibility requirements as follows (Please check each area on forms below)


PERSONAL

Affirm ability to relate to people of various racial, ethnic, and socioeconomic backgrounds.

Knowledgeable about local, state, and national requirements, standards, and guidelines for child care programs serving children age birth through 5 years.

Familiar with the center where the Teacher Candidate will be observed, and the needs of families and children in the community.

___ Yes, I meet this requirement.

CONFLICT OF INTEREST

To promote objectivity and credibility, an individual serving as a Mentor Teacher may:

Not be working as co-teacher with the Teacher Candidate on a daily basis in the same room or group.

Not be the relative of a child in the Candidate's care at any time during the assessment process.

Not be related by blood or marriage or other legal relationship to the Candidate.

___ Yes, I meet this requirement.

EDUCATION AND EXPERIENCE

B.A., B.S., or advanced degree in early childhood education/child development, home economics/child development, from an accredited college or university. Must include 12 semester hours covering children ages birth through 5 years, and,

Two years of experience in a child care setting serving age’s birth through 5 years, including: 1 year working directly with children in the same age range as the children in Candidate's classroom as a caregiver, teacher, child life worker, social worker, or similar role; and 1 year of responsibility for the professional growth of another adult.

___ Yes, I meet this requirement

Degree(s) & Institution(s): _____________________________________________________________

Work Site for Experience: _____________________________________________________________


I AGREE:

To allow the Teacher Candidate to work in the classroom.

To allow the Teacher Candidate to write and share observations and reflective journals about the experience (names will be changed to protect privacy).

To allow the Teacher Candidate to create a Portfolio of an individual child in the classroom (with parent approval).

To allow the Teacher Candidate to videotape group and circle time presentations for review by the course instructor (&/or allow access for the SWOCC course instructor to observe the teacher candidate on site if possible).

To supervise the teacher candidate during his or her work in my program.

To complete evaluations of the teacher candidate's work

___ Yes, I agree to this requirement.

Signature of Mentor Teacher Date

_______________________________________________________________________________

Printed Name of Student Teacher/Practicum Student:

Note: Any early care and learning professional who only partially meets the eligibility

requirements above may still apply to become a mentor teacher. Candidates who do not meet

the requirements may directly email the CE FS Program Director to request approval. Please

include a resume, applicable transcripts, and an explanation of the candidate’s suitability. Final

determinations of eligibility will be made by the CE FS Program Director.


Photography and Video Release Form

I give my permission for my child to be photographed and videotaped in the child care setting:

___________________________________ by Southwestern Oregon Community College

students and mentor teachers. I understand that the photographs and videos will be used for

educational purposes including:

Displays in the classroom and hallways.

In my child and other children’s portfolios/assessment materials.

In the student teachers’ professional portfolios.

For training and professional development materials created by Southwestern Oregon

Community College professors for use both within and outside of the college.

Photographs may be used in a collage or photograph given to student teachers at the end of the quarter to celebrate and remember their hard work. It will not be shared publically, but may be displayed in their home or future office space.

Every effort will be made to respect confidentiality. Children will not be named in materials

used outside of their own portfolios.

Child’s Name______________________________________________________

Parent/Guardian’s Name: ____________________________________________

Parent/Guardian’s Signature: __________________________________________

Date: ____________________________________________________________

Printed Name of Student Teacher:


FIELD EXPERIENCE Permission Form - Child Portfolio Parent Permission Form

Child Portfolio Parent Permission Form Teacher Candidate’s Name (Printed) ______________________________________ I (Parent's name, printed) _____________________________________, give permission for the teacher candidate named above to collect observation notes, photos, work samples, etc. from my child during this quarter ( ). I understand that the teacher candidate will put the samples into a portfolio and I agree to meet with the candidate during the last week of class to allow him/her to present and explain the portfolio to me. I understand that after the presentation, the teacher candidate must turn the portfolio in to the instructor at Southwestern Oregon Community College. (Parents - If you put YOUR mailing address with the portfolio, the course instructor will return the portfolio directly to you after it is graded. We at SWOCC know how precious your child's work is!!!) Thank you for helping our teacher candidate in their learning process! Signature of Parent ________________________________________ Date ________


FIELD EXPERIENCE Log form- Childhood Education and Family Studies, SWOCC

CE&FS Field Experience Sign-In Sheet

Teacher Candidate’s Name _____________________________ Month ______________________ Year ____

Date Time In Time Out Total Hours Teacher Candidate Signature Mentor Teacher Initials

Total Number of Hours: _____________________

I agree that the above information is correct: _________________________________________________ Teacher Candidate Signature Date

I agree that the above information is correct: _________________________________________________ Mentor Teacher Signature Date

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