children & young people’s directorate youth service … restart_0.pdf · ni executive’s...

CHILDREN & YOUNG PEOPLE’S DIRECTORATEYOUTH SERVICE

YouthRestart

Part 1 – Background and Context • Introduction 5 • Education5StepModel 6

Part 2 – Organisational Guidance & Support • UnderpinningPrinciple 7 • GuidanceforEASeniorYouthOfficersandVoluntarySector

ManagementCommittees 8• CategoryA–Fdetailsandguidance 8

• Supportforreturningtoworkplace 12 • SocialDistancingResponsibilities 13 • SupportingHealthyMindsatWork 13 • StaffResponsibilities 14 • GuidanceforFirstAid 14 • FurtherConcernsorGuidance 14 • UsefulContactsandLinks 15

Part 3 – The Phased Introduction of Youth Provision in line with the NI Executive’s Pathway to Recovery

Appendices • WorkforceCOVID19StatusAuditTool 18 • ReturntoWorkplace/InductionMeeting 19 • RiskAssessmentsforYouthSettings 20 • CommunicationstoParents/Guardians&YoungPeople 52 • ReferencestoOtherRelevantGuidanceDocuments 56

Contents

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Part 1 – Background and Context Introduction ItisimportanttonotethatthisguidanceisintendedtobealivingdocumenttobeupdatedasGovernmentadviceisupdated.Youthorganisationsandgroupsshoulddeveloptheirownprotocolsinlinewiththishigh-levelguidance.

Onthe19March,2020,genericyouthserviceswerestooddownbytheMinisterforEducationinlinewithschoolclosuresandinresponsetoPHAguidanceasaresultofCOVID-19.TheYouthServicedeterminedthatitwouldprioritiseandadaptexistingservicestosupportthosemostvulnerable;namelythosewhoareatriskofparamilitarythreat(START)andthoseyoungpeoplewhorequireadditionalsupportfortheirpositivementalhealth(FLARE).Furthertothis,theyouthserviceidentifiedadditionalneedanddevelopedessentialservicesbasedonfeedbackofchildrenandyoungpeopleandlocalcommunitiesincluding:

• YouthOnline• StayConnected• EatWellLiveWellProgramme.

TheEAYouthService‘normal’managementstructureceasedwiththeintroductionofC3(Command,Control,Communicate)structureswithinEA.Thisinitiatedthesteppingdownofnon-criticalservicesandthesteppingupofessentialservicestosupportvulnerablechildrenandyoungpeople.

Thepurposeofthisdocumentistoprovideguidancetoyouthorganisationsunder‘EducationRe-Start’inlinewiththeNorthernIrelandExecutive’s5StepPathwaytoRecovery.

TheEducationAuthorityYouthService(EAYS)hasworkedwitharangeofstakeholders,bothstatutoryandvoluntarysector,forthephasedre-introductionofyouthserviceprovisionincluding:

• Children&YoungPeople• YouthWorkers(CentreBased,AreaBasedandDetached)• YouthServiceManagers• TradeUnions

TheframeworkforthisdocumentislinkeddirectlytotheEducationAuthority’svisionto'Inspire,supportandchallengeallourchildrenandyoungpeopletobethebestthattheycanbe'.FurthermorethisguidanceissetwithinthevaluesoftheEducationAuthorityasbelow:

• Openness–decisionsareclearandwellcommunicated• Reflection-informedandguidedbypublichealthguidanceandassessmentofrisk• Respect–respectshumandignityandautonomy• Responsibility–usesthenationalgovernmentguidanceanddata• Equality–supportsandpromotestheequalopportunityofaccesstoservices• Excellence–sequentialseriesofactionsbuildinguponpositiveprogressmade

PublicHealthAuthorityGuidancefromtheNorthernIrelandExecutiveistheoverarchingguide.Basedonacurrentreviewprocess,theNorthernIrelandExecutive’sPathwaytoRecovery

strategyindicatesthatrestrictionswillbeunlockedinafivesteppedprocessasoutlinedbelow:

Education

Schoolsandyouthworksettingsareclosedexcepttoaccommodatevulnerablepupilsandthechildrenofkeyworkers.Measuresareinplacetosupportremotelearningandtoprovideoutreachservicestovulnerablechildrenandspecialneedspupils.

Inaddition,subjecttoriskassessmentandadheringtomaximumcapacities,provisionexpandedtocoverwiderdefinitionofkeyworkersasworkplaceactivitygraduallyincreases.

Inaddition,schoolsexpandprovisiontoaccommodateanumberofprioritycohortsonaparttimebasiswithablendedlearningapproachinvolvingacombinationofin-schoolandremotelearning.

Inaddition,schoolsexpandprovisiontoaccommodateallpupilsonaparttimebasiswithablendedlearningapproachinvolvingacombinationofinschoolandremotelearning.

Inaddition,subjecttomedicalandscientificadvice,expandearlyyearschoolprovisiontofulltimebasis.

Position23June2020

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Part 2 - Organisational Guidance & SupportGuidance on supporting staff to return to youth service in line with COVID-19 Regulations & Advice

AsCOVID-19restrictionsareeased,youthservicewillbereopeningforchildrenandyoungpeopleandstaffwillbereturningtoyouthservice.Tofacilitatethis,theyouthservicehasestablishedanEducationRestartProgramme–GuidanceforYouthOrganisationsonResumingFullServicesafterCOVID-19.

ThisguidanceistobereadalongsidethelatestPHA/Governmentguidance,tosupportEASeniorYouthOfficersandVoluntarySectorManagementCommittees,alongwiththeirstaffwhenplanningtheirreturntotheworkplace.Inparticular,wedrawyourattentiontotherecentlypublished,“Guidancetohelpemployers,employeesandtheself-employedunderstandhowtoworksafelyduringthecoronaviruspandemic”.https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19

Thisguidanceincludeskeyconsiderationsandresponsibilitiesandsetsexpectationsonhowtophasestaffbackintotheworkplace.Itshouldbeusedtosupplementanyspecificguidanceandsocialdistancingprotocolslinkedtoyouthprovision.Thisguidancewillbekeptunderreviewandupdatedaccordingly.FurtheradviceisalsoavailablethroughtheDepartmentofEducation’sguidanceofsafeworkingpracticesforeducationsettings-https://www.education-ni.gov.uk/news/guidance-support-safe-working-educational-settings-published.

Underpinning Principles

TheEmployingAuthoritiesrecognisetherewillbestaffwhoareworriedabouttheimplicationsofreturningtotheworkplace,andwhowillrequiresupporttoreadjust,thereforethisguidanceisunderpinnedbythefollowingprinciples:

• GuidancewilladheretoallPHA/N.I.Executivedirectivesandupdateswillcontinuetobesharedwithstaffthroughemail,FAQs,websiteandsocialmediaplatformsasappropriate.

• StaffwillberequiredtofollowanyrelevantguidanceandraiseanyconcernswiththeirYouthServiceManagerinthefirstinstance.

• EmployingAuthoritieswillworkinclosecollaborationwithotherssuchasHealthandSafetyandOccupationalHealthServicestosupportstaffasappropriate.StaffwillalsocontinuetohaveaccesstotheEmployeeAssistanceProgramme(InspireWellbeing),independentOccupationalHealthServicesandHealthandWellbeingservices.

• Allofthekeyprotectionandhygienemeasureswillcontinuetoapplytominimisethespreadofinfection.

Guidance for EA Senior Youth Officers and Voluntary Sector Management Committees

Thefollowingoutlinesthecurrentguidanceforyouthservicemanagersinrelationtokeygroupsofstaff;namely:

A. StaffwithcaringresponsibilitiesB. Staff,oramemberoftheirhousehold,whoaredisplayingsymptomsofCOVID-19andhave

beenadvisedtoself-isolateC. Staffwhoareconsideredclinicallyvulnerableduetoanunderlyinghealthcondition,age

(over70)orpregnantD. StaffwhoareconsideredclinicallyextremelyvulnerableE. Staffwholivewithsomeonewhoisconsidered • clinicallyvulnerableduetoanunderlyinghealthcondition,age(over70)orpregnantor • clinicallyextremelyvulnerable(shielding) F. Staffinnoneoftheabovecategories,whomaynotwanttoreturntotheworkplacedespite

beingable(withoutjustifiablemedicalgrounds)

Category A - Staff with caring responsibilitiesThisincludes:

(a)Thecareofchildreninthehousehold(b)Thecareofvulnerableadultsorchildreninthehousehold(c)Theneedtosupportvulnerablemembersofthefamilyoutsideofthehouseholdwith

essentialsforexample,foodandmedicinedeliveries

Itisunderstoodthattheremaybesomestaffwhowouldfinditdifficulttoreturntoyouthsettingsorworkfromhomeintheirusualcapacityduetocaringresponsibilities.Staffareexpectedtocommunicateeffectivelyandregularlywiththeirmanageraboutanyrestrictions.Whilstmanagersmayrequestthatstaffshouldreturntoworkwithchildrenandyoungpeople,managersshouldexcerciseflexibilityandsetrealisticexpectationstoallowfortherangeofcaringresponsibilitiesandtimerequiredinvolvedintheabove.Forexample,flexiblearrangements,wherepossible,shouldbeexploredasaninterimmeasuresuchastemporarypart-timehours,rotaarrangements,annualleave(ifapplicable),etc.Furtherguidanceisbeingdevelopedandwillbeavailableshortlytoassistmanagerswhensupportingtheirrelevantstaffwhomaynowrequireamoreflexibleworkingarrangement.

From8JuneallyouthworkstaffdeliveringessentialservicesforvulnerablechildrenandyoungpeoplearedesignatedbytheN.I.Executiveaskeyworkersforthepurposesofgainingaccesstochildcareprovisions.Thisschemeisexclusivelyforchildrenofkeyworkers(COVID-19ChildcareSupportScheme).Undertheschemestaffcanavailofchildcarefromnurseriesandchildminders.Thesestaffcanalsoavailofaccessto“supervisedlearning”inlocalschools(shouldtheybeunabletoprovideadequatesupervisionoftheirchildathome)forchildreninpre-schoolthroughtopupilsinYear10andvulnerablechildrenregardlessofage.TheN.I.Executiveiscontinuingtoreviewaccesstochildcareoverthecomingweeksandthisguidancewillbeupdatedaccordingly.

InformationrelatingtoextensionofthedefinitionofkeyworkersfortheaccesstochildcareisincludedontheDEwebsite–seehttps://www.education-ni.gov.uk/news/ministers-announce-extension-definition-key-workers-access-childcare.From29June,thedefinitionofkeyworker

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willnolongerapplyforaccesstochildcare-seehttps://www.education-ni.gov.uk/news/education-minister-announces-publication-childcare-recovery-plan.

Category B – Staff, or a member of their household, who are displaying symptoms of COVID-19 and have been advised to self-isolateStaffinthesecircumstancesmustnotattendyouthservicesandshouldstayathomeasadvisedandfollowthelatestPHAstayathomeguidanceforhouseholdswithpossiblecoronavirus(COVID-19)infection.-www.gov.uk/government/publications/covid-19-stay-at-home-guidance.

StaffinthiscategoryandtheirfamiliesarenowentitledtohaveatestundertakentoestablishiftheyhaveCOVID-19.YouthServiceManagerswillexplaintostaffthearrangementsfortesting(seelinkbelow).Itisimportantthatmanagersarefullyawareofstaffwithintheiryouthprovisionwhoareself-isolatingatanytime.Testingisavailableforthemoramemberoftheirhousehold(whoeverisdisplayingthesymptoms).https://self-referral.test-for-coronavirus.service.gov.uk/test-type

Test and Trace and ProtectStaffwhoexhibitanysymptomsassociatedwithCOVID-19shouldnotattendyouthprovison.TheN.I.ExecutivehasrolledoutaTestandTraceandProtectstrategydesignedtocontrolthespreadofCOVID-19andsymptomaticstaffareexpectedtofollowtheadviceandobtainatestforCOVID-19.Allmembersoftheirhouseholdshouldfollowisolationguidance.

Whereanindividualhashadanegativeresult,itisimportanttostillapplycaution.Ifeveryonewithsymptomswhowastestedintheirhouseholdreceiveanegativeresult,thememberofstaffcanreturntoworkprovidingtheyarewellenoughandhavenothadafeverfor48hours.

Wheretheresultispositive,theyshouldfollowPHAisolationguidancewhichcurrentlyrequireseveryoneintheirhousetostayathome.Theguidanceisasfollows:

• ifyouhavesymptomsofcoronavirusorapositivetest,youwillneedtostayathomeforatleast7days;

• ifyoulivewithsomeonewhohassymptomsorapositivetest,youwillneedtostayathomefor14daysfromthedaythefirstpersoninthehomestartedhavingsymptoms;

• however,ifyoudevelopsymptomsduringthis14-dayperiod,youwillneedtostayathomefor7daysfromthedayyoursymptomsstarted(regardlessofwhatdayyouareonintheoriginal14-dayperiod);

• 7daysafteryoursymptomsstarted,ifyoudonothaveahightemperature,youdonotneedtocontinuetoself-isolate.Ifyoustillhaveahightemperature,keepself-isolatinguntilyourtemperaturereturnstonormal.Youdonotneedtoself-isolateifyoujusthaveacoughafter7days,asacoughcanlastforseveralweeksaftertheinfectionhasgone;

• ifyouhavesymptomsandlivewithsomeonewhois70orover,hasalong-termcondition,ispregnantorhasaweakenedimmunesystem,trytofindsomewhereelsetheycanstayforthe14-dayisolationperiod;

• itislikelythatpeoplelivingwithinahouseholdwillinfecteachotherorbeinfectedalready.Stayingathomefor14dayswillgreatlyreducetheoverallamountofinfectionthehouseholdcouldpassontoothersinthecommunity.

Itisessentialthatallstafffollowthisguidance,asbydoingsostaffwillnotonlyprotectthemselvesbutlimitthespreadofthevirustoeducationalsettingsandthewiderpopulation.

ForfulldetailsoftheTestandTraceandProtectstrategyclickherehttps://www.health-ni.gov.uk/sites/default/files/publications/health/Test-Trace-Protect-Support-Strategy.pdf

Category C – Those considered “clinically vulnerable” due to an underlying health condition, age (over 70) or pregnancy (this may be subject to review by the PHA)

Clinically vulnerable individualswhoareathigherriskofsevereillness(forexample,peoplewithsomepre-existingconditionsassetoutinthestayingathomeandawayfromothers(socialdistancing)guidance)havebeenadvisedtotakeextracareinobservingsocialdistancingandshouldworkfromhomewherepossible.Thisincludespregnantwomen.YouthServiceManagersshouldendeavourtosupportthis,wherepossible,forexamplebyaskingstafftosupportremoteeducation,carryoutlessonplanningorotherroleswhichcanbedonefromhome.

Ifclinicallyvulnerable(butnotclinicallyextremelyvulnerable)individualscannotworkfromhome,theyshouldbeofferedthesafestavailableon-siteroles,staying2metresawayfromotherswhereverpossible1,althoughtheindividualmaychoosetotakeonarolethatdoesnotallowforthisdistanceiftheyprefertodoso.Iftheyhavetospendtimewithin2metresofotherpeople,managersshouldundertakeariskassessmentandassessanddiscusswithstaffwhetherthisinvolvesanacceptablelevelofrisk.

Pregnancy and riskThereisnoevidencethatpregnantwomenaremorelikelytogetseriouslyillfromcoronavirusbutpregnantwomenhavebeenincludedinthelistofpeopleatmoderaterisk(clinicallyvulnerable)asaprecaution.

Thisisbecausepregnantwomencansometimesbemoreatriskfromviruseslikeflu.AtpresentitisnotclearifthishappenswithCOVID-19butbecauseitisanewvirus,itissafertoincludepregnantwomeninthemoderate-riskgroup.

Furtherinformationisavailablethroughthislink:https://www.nhs.uk/conditions/coronavirus-covid-19/people-at-higher-risk/pregnancy-and-coronavirus/

Category D - The employee is considered “clinically extremely vulnerable” as per PHA guidance.

ThelatestadvicerecommendsthatclinicallyextremelyvulnerableindividualshavebeenstronglyadvisednottoworkoutsidethehomeandshouldfollowPHAadviceonshielding.

Shieldingisameasuretoprotectclinicallyextremelyvulnerablepeoplebyminimisinginteractionwithothers.Peoplewhoareshieldingremainvulnerableandshouldcontinuetotakeprecautionsbutasofthe5Junecannowleavetheirhomeiftheywish,aslongastheyareabletomaintainstrictsocialdistancing.

1 BasedoncurrentPHAguidance

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Manyrestrictionsremaininplacewiththeaimofreducingsocialcontactwiththoseoutsideofthehousehold.ThisistoprotectthosewhoareatveryhighriskofsevereillnessfromCOVID-19fromcomingintocontactwiththevirus.StaffwhofallintothiscategorywillhavereceivedaletterfromtheNHS/GPandshouldcontinuetofollowGovernmentadvice.TheGovernmentisregularlymonitoringitspositiononclinicallyextremelyvulnerableindividuals.

BasedonriskassessmenttheyouthservicemanagerandEmployingAuthorityreservetherighttorequestthatclinicallyextremelyvulnerablestaffdonotattendtheworkplace.

TheyouthservicemanagerandEmployingAuthorityalsomayrequestevidencethatastaffmemberhasbeenadvisedtoshield.Formoreinformationonsheildingclickonthefollowinglinkwww.gov.uk/government/publications/guidance-on-shielding

Category E – Staff members who have a member of their household that is considered vulnerable or extremely vulnerable.

Ifamemberofyourhouseholdisconsideredclinicallyvulnerable,currentPHAadvicedoesnotrequireyoutoself-isolate.Ifamemberofyourhouseholdfallsintothiscategory,youcancontinuetoattendwork.

Ifamemberofyourhouseholdisconsideredclinicallyextremelyvulnerableandinreceiptofashieldingletter,employeesshouldfollowtheguidanceassetoutbytheGovernmentandcancontinuetoworkwithsuitablecontrolsinplace.Governmentguidancepublishedonthe11May2020alsocalledforparticularattentiontobepaidtopeoplewholivewithclinicallyextremelyvulnerableindividuals.Suchstaffshouldhaveanindividualriskassessmentconductedbeforethemostappropriatecourseofactionisdetermined.https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19

Theremaybestaffinthissituationwhofeeltheycannotreturntoworkinanycapacityatpresentdespitetheaforementionedmeasuresandassurances.Inthissituation,thestaffmemberandYouthServiceManagershouldconsideroptions.Thesemayinclude;

• workingfromhome,assistingwithremotelearningwherepossibleorworkinginajobwhere2msocialdistancingcanbeguaranteedatalltimes

• decreasedinteractionwithothers,forexample“ProtectiveBubbles”wheresocialdistancingisreducedbyplacingchildrenwithinasmallgroup

• reducedhours/days• annualleave(ifthecontractofemploymentallowsforthis)or• unpaidleaveasappropriate IfdespitealloftheabovearrangementsandassurancesbeingputinplacethememberofstaffstilldoesnotcometoworkoravailoftheoptionsavailablethenHRadviceshouldbesought.

Category F - Staff in none of the above categories, who may refuse to return to the youth provision despite being able to do so (without medical grounds).

Theremaybestaffwhoarenotdefinedasvulnerable,norhavecaringresponsibilitieswithintheirhousehold,butfeeltheycannotreturntoworkinanycapacityatpresentdespitetheaforementionedmeasuresandassurances.

Inthissituation,thestaffmemberandmanagershouldconsidertheoptionsofreducinghours/days,annualleave(ifthecontractofemploymentallowsforthis)orunpaidleaveasappropriate.

IfdespitealloftheabovearrangementsandassurancesbeingputinplacethememberofstaffstilldoesnotcometoworkoravailoftheoptionsavailablethenHRadviceshouldbesought.

Employees who have a disability

ApersonhasadisabilityforthepurposesofDisabilityDiscriminationAct1995ifhe/shehasaphysicalormentalimpairmentwhichhasasubstantialandlong-termadverseeffectonhisabilitytocarryoutnormalday-to-dayactivities.TheActimposesadutyonemployerstomakereasonableadjustmentsfordisabledpeopletohelpthemtoremovebarriersingainingandremaininginemployment. TheDisabilityDiscriminationAct(DDA),coversaverywiderangeofpeopleandisnotconfinedtothosewhocomewithintheGovernment’sCOVID-19listofclinicallyextremelyvulnerablepeople.Manypeoplewithadisabilitymayhaveimpairmentsthatarenotonthelist,buttheirhealthisstillparticularlyvulnerable.Thereasonableadjustmentdutyappliestoallemployeesorjobseekerswhoaredisabled,regardlessofwhethertheyareontheGovernment’slistornot.

YouthServiceManagementCommitteesshouldensuretheymakereasonableadjustments,astheyareobligedtodo,inadditiontowhattheywillhavedonetoprotectthehealthandsafetyofalloftheiremployees.Wheresuitablehealthandsafetyriskassessmentshavebeenconductedandadequateprecautionstaken,allthatsomeemployeesmayneedisreassurancethattheirhealthwillbesafeatwork.Ifadisabledemployeepreviouslyhadtailoredadjustmentsatwork,thesemightstilladequatelymeettheirparticularneedswhentheyreturntowork.However,itisimportantthatyouthsettingsarenotcomplacentandarepreparedtodomore,wherereasonable,recognisingthatindividualneedschangeandmayhavechangedduringthepandemic.WhenconsideringreasonableadjustmentsHRadviceshouldbesought.

Black, Asian and Minority Ethnic Communities (BAME)

AsthereissomeevidencewhichsuggeststhatCOVID-19mayimpactdisproportionatelyonsomegroups,notablyBlack,AsianandMinorityEthniccommunities(BAME),theEducationAuthorityandyouthprovisionshouldensurethattheOccupationalHealthService(OHS)providespracticalsupportandadvicetoBAMEstaff,particularlyiftheyareanxiousaboutprotectingthemselvesandtheirfamilies.

AllBlack,AsianandMinorityEthnicstaffwithunderlyinghealthconditionsanddisabilities,whoareover70orwhoarepregnantshouldbeindividuallyriskassessedandappropriatereasonableworkplaceadjustmentsshouldbemadefollowingriskassessment.HRadviceonthismattercanbesoughtfromtheemployingauthority.

Support for Returning to Workplace

Re-orientationorre-inductionprocessforreturningstaff.Everyyouthservciemanagershouldhaveareturnmeetingorconversationwithstaff.Thekeyfocusshouldbeonhealth,safety andwellbeing.

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YouthServiceManagersshouldhaveasensitiveandopendiscussionwiththeirstaffanddiscussanyadjustmentsand/orongoingsupporttheymayneedtofacilitateaneffectivereturntotheworkplace.Thisshouldcoveranychangestotheirworkdutiesortasks.Itcouldbethatsomestaffrequireaphasedreturntotheirfullrole,orwanttodiscussanewworkingarrangement,especiallyiftheirdomesticsituationhaschangedbecauseofthepandemic.

Social Distancing responsibilities

YouthServiceManagersshouldconsiderthebestwaystoensurekeyworkprogresseswhilstadheringtothePHAguidelinesonsocialdistancingatwork.https://www.education-ni.gov.uk/publications/implementing-social-distancingeducation-settings-ni-coronavirus-covid-19

YouthServiceManagersshouldremainabreastof,complythisandenforcetherequisitesocialdistancingguidelinesforyouthservicessetoutbytheN.I.Executive.

Membersofstaffwhoarevulnerableorextremelyvulnerable,orlivewithsomeonewhoisvulnerableorextremelyvulnerable,shouldbesupportedastheyfollowtherecommendationssetoutinguidanceonsocialdistancingandshieldingrespectively.

Processadjustments,rotamanagementandshift-workingshouldbeexploredwhenrequiredtoassisttheneedforsocialdistancingintheworkplace.

Allofthekeyprotectionandhygienemeasureswillcontinuetoapplytominimisethespreadofinfection,suchasremindingstaffaboutregularandeffectivehandwashingfacilities.Dependingontheworkingenvironment,itmaybenecessarytoconsiderprovidingPPE,includinggloves,masksoranti-viralhandgel.Formanysettingsguidancehasalreadybeendevelopedandshouldbefollowed. https://www.education-ni.gov.uk/news/guidance-support-safe-working-educational-settings-published

Supporting “Healthy Minds” at work

Itmustberecognisedthattheriskstopeople’shealthfromthispandemicarepsychologicalaswellasphysical.

Theseinclude:

• Anxietyabouttheon-goinghealthcrisisandfearofinfection,aswellassocialisolationduetothelockdown.Manywillhaveexperiencedchallengingdomesticsituations,suchasjugglingchildcareorcaringforavulnerablerelative,aswellasfinancialworriesifapartnerhaslosttheirincome.

• Somestaffwillhaveexperiencedillness,orbereavement.• Somemaytakemoretimethanotherstoreacclimatiseanditislikelythatmostpeoplewill

needaperiodofreadjustment.Evenifstaffhavecarriedonworkingandparticipatinginvideomeetings,etc,theywillstillneedtoadjusttoworkinginasharedenvironmentwithcolleaguesagain.

• Somemembersofstaffmayhaveconcernsabouttravellingtoworkonpublictransport–oritmaynotbeasreadilyavailable.ThecurrentGovernmentadviceistoavoidpublictransport

ifpossibleandwearaprotectivemaskifthatisnotpossible.• Manymayfindthattheyarestillcomingtotermswiththesignificantchangewhichsociety

hasseen,andthefamiliarworkplaceroutinescouldfeelverydifferent.• StaffshouldberemindedaboutEmployeeAssistanceProgramme(InspireWellbeing),our

independentOccupationalHealthServiceandHealthandWellbeingTeam.• Everyyouthservicemanagershouldendeavourtoensurethattheyouthsettingremains

inclusive,andthateveryemployeefeelstheyarereturningtoasupportiveandcaringenvironment.Thepandemichashadanunequalimpactacrosstheworkforceinmanyways,asdifferentgroupsofemployees,andindividuals,willhavebeenaffectedindiversewaysaccordingtotheirjobroleandindividualcircumstances.Theunevennatureofpeople’sworkandpersonalexperiencesandthechallengingnatureofthelockdownandon-goingsituation,meanstherecouldbepotentialforsomenegativefeelingscreepingintotheemploymentrelationsclimate.Therefore,itisimportantthatmanagersaresensitivetoanyunderlyingtensionsandproactiveaboutnippingpotentialconflictinthebud.

Staff responsibilities

Staffareexpectedtocommunicateeffectivelywiththeiryouthservicemanagersregularly.Staffshouldmaketheirmanagersawareofanyworkrestrictionsorconcernstheyhaveduringthistime.

Staffareexpectedtomakethemselvesavailableforworkandiftheycannottheymustclearlyexplaintheirsituationandagreeoptionswiththeirmanagers. Staffinself-isolationbecausetheyoramemberoftheirhouseholdareexperiencingsymptomsofCOVID-19(newcontinuouscoughand/orfeverand/orchangeorlossoftaste/smell)shouldensuretheyfollowthePHAadviceandalsoinformtheirmanagers.Testingisavailableasindicatedabove.

TheyouthservicemanagersandtheEducationAuthoritymayrequestevidencethatastaffmemberhasbeenadvisedtoshield.

Staffwhoplantotravelabroadshouldadheretotherelevantgovernmentguidanceinplaceatthetimeoftravelandmustincludeannualleave/unpaidleavetocoverforanyrequirementspreventingimmediatereturntoworke.g.quarantinerequirements.

Guidance for first aid

Trytoassistatasafedistancefromthecasualtyasmuchasyoucanandminimisethetimeyoushareabreathingzone.Iftheyarecapable,directthemtodothingsforyouwherepossible.

Administering CPRCall999immediately–tellthecallhandlerifthepatienthasanyCOVID-19symptomsAskforhelp.Ifaportabledefibrillatorisavailable,askforit

OnlydeliverCPRbychestcompressionsanduseadefibrillator(ifavailable)–don’t do rescue breaths

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BeforestartingCPR,tominimisetransmissionrisk,useaclothortoweltocoverthepatient’smouthandnose,whilestillpermittingbreathingtorestartfollowingsuccessfulresuscitation

Ifavailable,use:afluid-repellentsurgicalmaskdisposablegloveseyeprotectionapronorothersuitablecovering

After delivering any first aidEnsureyousafelydiscarddisposableitemsandcleanreusableonesthoroughlyWashyourhandsthoroughlywithsoapandwateroranalcohol-basedhandsanitiserassoonaspossible

Further concerns or guidance

EmployingAuthoritieswillcontinuetofollowPHAandNIExecutiveguidanceandmedicaladviceatalltimes.ThisguidancehasbeenproducedsoYouthServiceManagersandemployeesareawareofarrangementsregardingstaffreturningtotheiryouthsetting.

Thisguidancewillbekeptunderreviewandwillbeupdatedasnecessary.IfanemployeehasanyconcernsregardingtheirattendanceatworktheyshouldalwaysdiscussthiswiththeirLineManagerinthefirstinstance.

Useful contacts and links

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19https://www.publichealth.hscni.net/covid-19-coronavirushttps://www.publichealth.hscni.net/covid-19-coronavirus/testing-covid-19GuidancetosupportsafeWorkinginEducationalSettingsinNorthernIrelandCovid-19-Working-Through-This-Together.pdfhttps://www.eani.org.uk/supporting-ea-staffhttps://www.nhs.uk/oneyou/every-mind-matters/https://www.nhs.uk/conditions/coronavirus-covid-19/people-at-higher-risk/pregnancy-and-coronavirus/https://healthwell.eani.org.uk/https://www.inspirewellbeing.org/

EA StaffContactInspirecounselling(freeandconfidential24/7)–Tel:08088000002

Step2 Step3 Step4 Step5

Step1Youth Work Setting


GenericYouthProvision

Allgenericprovisionstooddown PhasedresumptionbasedonMinisterialapprovalandcompliancewithPHAguidance

CentreBasedYouthProvision(Parttime&FullTime)

Onlineyouthprovisiononly

Onlineprovisionwithlimitedyouthserviceprovisionforkeyworkerandvulnerablechildrenandyoungpeople

Asstep2andplannedinterventionwithgroupsof10(8youngpeopleand2staff)inanoutdoorenvironmentonly

Asstep3withadditionofworkindoorsprovidedthedeliverymeetsthebuilding’sriskassessment(includingthirdpartyownership)

Continuedphasedresumptiontowardsdeliveryofannualactionplan

AreaBasedProjectProvision

Onlineyouthprovisiononly

Onlineprovisionwithlimitedyouthserviceprovisionforkeyworkerandvulnerablechildrenandyoungpeople

Asstep2andplannedinterventionwithgroupsof10(8youngpeopleand2staff)inanoutdoorenvironmentonly


Continuedphasedresumptiontowardsdeliveryofannualactionplan

SpecialistProvision(Includingindividualwork)

Onlineprovisiononlyforbothindividualandgroupwork

OnlineprovisionwiththeabilitytoundertakefacetofacecrisisprovisionforindividualsinagreementwithEAYSandPSNI

OnlineprovisionwiththeabilitytoundertakefacetofacecrisisprovisionforindividualsandgroupsinagreementwithEAYSandPSNI

Asstep3 Continuedphasedresumptiontowardsdeliveryofannualactionplan

Part 3 – The Phased Introduction of Youth Provision in line with the NI Executive’s Pathway to Recovery

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Step1Youth Work Setting


Onlineandremoteaccessprovision

Allon-line,digital,telephoneandotherremoteformsofservicedeliveryshouldcontinueforaslongaspracticableand,whereappropriateandbeneficial,shouldbeembeddedinthemodelofserviceprovisioninthelong-term.

Outreachwork Outreachservicesnotavailable OutreachprovisionundertakeninlinewithPHAguidanceandinsupportofwidercentrebasedandareaprovision

OutreachprovisionundertakeninlinewithPHAguidanceandinsupportofwidercentrebasedandareaprovision

Continuedphasedresumptiontowardsfulloutreachprovisioninlinewithannualactionplan

Detachedprovision Detachedprovisionnotavailable

DetachedprovisionavailableaspartofanagreedresponseplantosupportvulnerablechildrenandyoungpeopleinagreementwithPSNI

Asstep2 Asstep2butwithprovisionnowavailableasaproactiveresponsetoneedsofchildren&youngpeopleinpublicspaces

Residentialwork Residentialcentresclosedtothegeneralpublicandonlysanctuaryspacesandvulnerablechildrenandyoungpeopleresponseplanscanaccess

Residentialcentres,withalimitedprogramme,availabletovulnerablechildrenandyoungpeopleprovidedadherencetoPHAguidanceismaintained

Continuedphasedresumptiontowardsfullprogrammeavailability

Internationalyouthwork

Onlineworkonlyinrelationtothedevelopmentofpartnershipsandthepotentialforyouthcontact.Thiswillonlybereviewedunderthecontextofgovernmentaladvice.

StaffDevelopment&Training

Onlineprovisiononly Onlineprovisioncontinuesbutwhereriskassessmentspermitattendanceofstaffispermitted

Asstep4 Continuedphasedreturntowardsfullstaffattendance

TrainingforYoungPeople

Onlineyouthprovisiononly OnlineProvisioncontinuesandplannedinterventionwithgroupsof10(8youngpeopleand2staff)inanoutdoorenvironmentonly


Continuedphasedresumptiontowardsdeliveryofannualaction

Appendix 1 Workforce Assessment Audit ToolWorkforce Assessment Audit Tool

Thisauditshouldbecompletedforallmembersofstaffthatyouhaveresponsibilityfor.Thistoolwillallowyoutounderstand,assessrisksandplaneffectivelyfortheworkertoreturntofulldutiesassafelyandefficientlyasispossible

NameofEmployee:

NameofLineManager:

Date:

1. StaffMemberisabletofulfilalljobdutiesandresponsibilities

2. Staffwithcaringresponsibilities(CategoryA) 3. Staff,oramemberoftheirhousehold,who aredisplayingsymptomsofCOVID-19and havebeenadvisedtoself-isolate(CategoryB)

4. Staffwhoareconsideredclinicallyvulnerable duetoanunderlyinghealthcondition,age (over70)orpregnant(CategoryC) 5. Staffwhoareconsideredclinicallyextremely vulnerable(CategoryD) 6. Staffwholivewithsomeonewhoisconsidered: • clinicallyvulnerableduetoanunderlying

healthcondition,age(over70)or pregnantor

• clinicallyextremelyvulnerable(shielding) (CategoryE)

7. Staffinnoneoftheabovecategories,who

maynotwanttoreturntotheworkplacedespitebeingable(withoutjustifiablemedicalgrounds)(CategoryF)

CATEGORY YES / NO COMMENT (To be addressed in risk audit)

18

19

Iconfirm,tothebestofmyknowledgethatIhavenosymptomsofCOVID-19,amnotself-isolatingorawaitingresultsofaCOVID-19test.Pleasenote:TheorganisationiscollectingthissensitivepersonaldataforthepurposesofmaintainingsafetywithintheworkplaceinlightoftheCovid-19pandemic.Thelegalbasisforcollectingthisdataisbasedonvitalpublichealthinterestsandmaintainingoccupationalhealthandwillbeheldsecurelyinlinewithourretentionpolicy.

SignedbyEmployee:

NameofLineManager:

Date:

Appendix 2 Return to Workplace Induction MeetingReturn to Work / Induction Meeting COVID-19NameofEmployee:

Wellbeing & Health and Safety Comments

1. Generalupdate:Howaretheydoing,howdidthe pandemicaffectthem?

2. Howaretheyfeelingaboutreturningtotheworkplace?

3. Discusstheirself-careandhowtheyare/canprotect theirwellbeing.

4. Discusscurrentsituationinrelationtosickleavepolicy (ifrelevant)

5. Discusslocalresponseplan/newmeasurestoaddress riskofCOVID-19(includingcurrentadviseonPPE, socialdistancing)

6. Discusschangestohealthandsafetypracticeandlevels ofresponsibility,includingwhattodoifaworker/young personbecomesunwell.

7 Discussifthereareanyothercircumstancesrelatingto

COVID-19,notincluded,whichtheyneedtodisclose/ asktoallowtheirsafereturntowork.

Appendix 3 The development of risk assessments for the re-opening of youth settings based on PHA guidanceTheEAYShasprovidedaframeworkforthedevelopmentoflocalriskassessmentswithinthe followingsettings:

• StaffattendingYouthServiceWorkplace• CentreBasedYouthProvision• DetachedYouthWorkProvision• Area/Outreachstaffusingoutcentres• OutdoorLearning• BuildingCleaning Thesehavebeendraftedprovidingahighlevelconceptwhichcanbeadaptedtolocalsettingsbasedoneachorganisation’sindividualneeds.

Currentriskassessmenttemplatesshouldremaininplace,withtheseadditionalelementsadded.

20

21

Risk Assessment Matrix

X

1

2

3

4

1 2 3 4

1Insignificant/

Trivial

2Low/ Trivial

3

Tolerable

4

Tolerable

2Low/

Tolerable

4Low/

Tolerable

6Medium/

Substantial

8Medium/

Substantial

3Low/

Tolerable

6Medium/

Substantial

9Medium/

Substantial

12High/

Intolerable

4Low/

Tolerable

8Medium/

Substantial

12High/

Intolerable

16High/

Intolerable

• Onlyaskeletonstaffarecurrentlyworkinginoffices,majorityofstaffareworkingfromhome.Workscheduleshavebeenreviewedtoreducenumberofworkersonsiteatanyonetime.

• Redesigningprocessesandlayoutofofficestoensuresocialdistancinginplace.

• Conferencecalls,Zoom,MicrosoftTeamstobeusedinsteadoffacetofacemeetings.

• Staffareobservingsocialdistancing,nocanteenfacilitiesarecurrentlyopen.

• UseofWCfacilitieslimitedtospecificnumbers• Soapdispenserandhandtowelswithintoiletsare

fullystockedatthestartofeachday.Regularcheckstobemadethroughoutthedaytoensureadequatesupply.

• PublicHealthAdviceonCovid-19handwashing–Catchit,Binit,Killitpostersaroundthebuildings.

• Gelsanitiserspositionedinanyareawherewashingfacilitiesnotreadilyavailable.

• Dailyenhancedcleaninganddisinfectingofobjectsandsurfacesthataretouchedregularlyparticularlyinareasofhighusesuchasdoorhandles,lightswitches,receptionareausingappropriatecleaningproductsandmethods,bycleaningstaff.Wherepossiblestaffhaveproppedopendoors.Thesedoorsmustbeclosedattheendoftheworkingday.

• Receptionareasarecurrentlyclosedandanappointmentonlybasisisinoperationforcontractorsorvisitorstotheoffices.

• WhereRiskAssessmentidentifieswearingofglovesasarequirementofthejob,anadequatesupplyofthesewillbeprovided.Staffwillbeinstructedonhowtoremoveglovescarefullytoreducecontaminationandhowtodisposeofthemsafely.Encouragestafftoreportanyproblemsandcarryoutskinchecksaspartofaskinsurveillanceprogramme.

• Encouragestafftoreportanyproblemsandcarryoutskinchecksontheirhandsaspartofaskinsurveillanceprogramme.

Risk Assessment for staff attending their youth service workplace during the Covid-19 pandemicCompletedby: Date: ReviewDate:Ongoing:

Hazard To Whom Severity Likelihood Risk

SpreadofCovid-19throughemployeesandoutintowidercommunity.

StaffVisitors/ContractorsWiderCommunity

333

Additional PrecautionsExisting Precautions

333

Who

999

When

22

23

• Staffwithpre-existingmedicalconditionsorthosethatbelongtovulnerablegroupsarealreadyworkingfromhome.

• Staffareremindedthatanyonewhoisfeelingunwellshouldnotattendwork.

• Anyonewhobecomesunwellwhilstinworkshouldgohomeimmediately.

• Contactrelevantagenciese.g.PHAforadvice,contactBuildingSupervisortomakethemawareoftheneedtoclosethatroomandtheneedforanenhancedclean.

• Closeroomforaperiodof72hourswherethememberofstaffhasonlyhadrestrictedaccesstothatarea.Ifpersondisplayingthesymptomshadaccesstoanumberofroomsotherthanfortransitionalpurposes,thenallareasaccessedshouldbeisolatedfor72hours.Cleaningtobecompletedafter72hoursandbeforereoccupationoftheroom.Toiletareasusedshouldbethoroughlycleaned.



Suspectedorconfirmedcaseinofficesetting(employeedevelopingCovid-19symptomswhilstinthebuilding,orlateronthatday).SymptomsofCovid-19areahightemperatureoranew,continuouscough.

Staff

WiderCommunity

Existing Precautions Additional Precautions Who When

3

3

2

2

6

6

• Wholefamilytoself-isolateforaperiodof14daysinlinewithGovernmentguidance(asof20thMarch2020).

• ConsultPHAwebsiteformostuptodateguidance.• Normalsystemofworkinrelationtocleaningshouldbe

maintainedwithparticularattentiontohighcontactareastoilets,doorhandles,telephones,grabrails.

• Itisrecommendedthatregularcontactismadetolinemanager.



Suspectedorconfirmedcaseinstaffmemberorwithafamilyconnectedtotheworkenvironment.NosymptomsofCovid-19displayedwithintheofficeorlaterthatday.

Staff

WiderCommunity


3

3

3

3

9

9

24

25

• Staffshouldmakeotherusersofbuildingawareoftheirpresence.Usingappropriatesocialdistancingstaffcancheckoneachotherthroughouttheday.

• Staffshouldmaketheirlinemanagerawareoftheirpresenceinworkandcheckinonaregularbasis.

• EAHealthandWellbeinghavedevelopedaStaffHealthandWellbeingGuidancedocumentrelatedtoCovid-19.Thishasbeencirculatedtoallstaffviaemail.https://healthwell.eani.org.uk/sites/default/files/news/files/Health%20%26%20Wellbeing%20Guidance-COVID%2019%20Final.pdf

• Staffareencouragedtouseonlineplatformstocommunicatewithcolleagues

• Weeklyupdatescirculatedtostaffviaemail



LoneWorkingStress,anxiety Staff


3 2 6

• Routineweeklytestingofthefirealarmsystemwithinthebuildingshouldcontinueasnormal.AnyfaultstobeloggedtoMaintenance.

• Fireescaperouteskeptclearatalltimes.• Dailycleaningofbins,toavoidbuild-upofcombustibles.• Registerkeptofallpersonspresentinthebuilding.Fire

Extinguishersmustnotbeusedtopropopendoors,theymustremaininsitu.

• Itmaybeprudenttocarryoutafiredrill.Rememberingtomaintainsocialdistancingwhilstvacatingthebuildingandatassemblypoints.

• Stafftoberemindedoftheflammablenatureofhandsanitiserduetothehighalcoholcontentandtoexercisecautionaroundanysourcesofignition.



RiskofFire Staff


3 2 6

26

27

• Hand-overofchildrenyoungpeopleyouthcentre/youthprojectandcollectionofchildrenandyoungpeopleatendofthesessionisstructuredtomaintainsocialdistancingofatleast2metres.Parents/carersareinstructednottoentertheYouthServicebuilding.Childrenandyoungpeoplearereceivedintocentre/projectbyamemberofstaff,maintainingsocialdistancingprotocols.Structuredreleaseofchildrenandyoungpeopleattheendofthesession.https://www.education-ni.gov.uk/publications/implementing-social-distancing-education-settings-ni-coronavirus-covid-19

• Communicationsenttoallparents/carersthatshouldtheiryoungpersonappearunwelltheyshouldnotbesenttoYouthProvision.

• Parentsinformedbyletterthattheyarenottocongregateatyouthprovisiongates,entrancesorwithintheoutdoorspaces.

• Soapdispenserandpapertowels/handdrierswithintoiletsarefullystockedatthestartofeachday.Regularcheckstobemadethroughoutthedaytoensureadequatesupply.

• Handwashingtechniquestaughttoallyoungpeople.Itmaybenecessarytosupervisesomeyoungpeopletoensurecorrecthandwashingprocedures.

• Informparentsofhygieneexpectationsandfortheneedtocommunicatethismessageinthehomeenvironment.

• Allstaff/youngpeopletowashtheirhandsbeforecomingtotheyouthprovision,duringthesession,beforegoinghomeandwhentheygethome.

• Informationsessionstodemonstratetochildrenandyoungpeopleappropriatehandwashingtechniques.

• FoodordrinkswillnotbeprovidedbyYouthSettingswhilstPHAguidanceisinplace.

• Staffmonitorthevisiblehealthofyoungpeople,ensureparentemergencycontactnumbersarekeptuptodate.

• PublicHealthAdviceonCovid-19handwashing–Catchit,Binit,Killitpostersaroundyouthprovision

• Discusswithparentstheinitialstepsandagreekeyactionse.g.ParentsmaywishtosendtheirhandwipesandsanitiserswithpupilsattendingtheYouthProgramme/project.

• Handsanitiserprovidedtoyouthprovisionforstaff.• Communicatetoparentstheimportanceofthegovernment

adviceoncatchit,binitkillit.• Keepallinternalroomandcorridordoorsproppedopen.• SafetyAgreementtobeestablishedwithallyoungpeople

relatingtoPHAguidanceandadheringtosocialdistancingmeasures.Parentstobeinformedoftheagreementandanyactionwhichcouldbetakenifthisisnotfollowed.

Risk Assessment for centre based youth service during the Covid-19 pandemicCompletedbyCentreManager:

Date: ReviewDate:Ongoing:


SpreadofCovid-19throughyouthservicesprovisionandoutintowidercommunity.

Children&YoungPeopleStaffWiderCommunity

133


332

Who

396

When

• Contactrelevantagenciese.g.PHA,EA,etc.• Closeyouthcentreforaperiodof72hourswherethemember

ofstafforyoungpersonhasonlyhadrestrictedaccesstothatarea.Ifpersondisplayingthesymptomshadaccesstoanumberofroomsotherthanfortransitpurposes,thenallareasaccessedshouldbeisolatedfor72hours.Cleaningtobecompletedafter72hoursandbeforereoccupationofthecentre.

• Inthecasewherethestafforyoungpersonmayhavespenttheirtimeinanumberofrooms,allroomsshouldbeclosed.

• Informstaff.• ContactparentswithEACommunicationsorManagement

Committeeagreedstatement.• RefertoEducationMinster’sadvicedated16March2020on

whattodoifsomeonedevelopssymptomsofCovid-19inaschoolorothereducationalsetting.

• YouthServicemustnotnameindividuals.




Suspectedorconfirmedcaseinyouthcentre(stafforyoungpersonwithCovid-19symptomswhilstinyouthbuilding,orlateronthatday).SymptomsofCovid-19areahightemperatureoranew,continuouscough.

Children&YoungPeople

Staff

WiderCommunity

1

3

3


2

2

1

2

6

3

28

29

• Wholefamilytoself-isolateforaperiodof14daysinlinewithGovernmentguidance(asof20thMarch2020).

• ConsultPHAwebsiteformostuptodateguidance.• Normalsystemofworkinrelationtocleaningshouldbe

maintainedwithparticularattentiontohighcontactareas,toilets,doorhandles,telephones,grabrails.

• ItisrecommendedthatregularcontactismadetoYouthService/CentreManager.




Suspectedorconfirmedcaseinstaffmemberoryoungpersonorstaffwithafamilyconnectedtotheyouthprovision. NosymptomsofCovid-19displayed withintheyouthcentre/projectorlater thatday.


Staff

WiderCommunity

1

3

3


2

2

2

2

6

6

• Redeployyouthservicestafffromanearbylocation• Considercombiningyouthprovisionwhilstmaintainingsocial

distancing.• WhereYouthWorker/YoungpersonratiosexceedDE

recommendations–partialclosureforcertainprogrammesorparttime/AM/PMprogrammes.

• Textalertservicetoparentstonotifythemofanyexceptionalclosuresduetoinsufficientstaffcover.

• NotifyEA/DEintheeventofanexceptionalclosures.




ShortageofstaffAbsenceofYouthCentre/ProjectLeadership



2 3 6

30

31

• ContactEAYouthServiceforcoverarrangements• Otherstafffromwithintheareatoprovidetemporarycover

foradmin• Reassignsupportstafftocorehealth&safetyfunctions

withintheyouthsetting• Exploretheoptiontosharesupportstaffwithneighbouring

youthprovision.




Shortageofsupportservicestaffsuchas• BuildingSupervisor/Cleaning• AdminStaffResultinginnon-deliveryofessentialservice


Staff


3 3 9

• Reducingequipmentthatinvolvescontactbetweenyoungpeople,i.e.boardgames,balls,etc.

• Disinfectingofequipmentwhichyoungpeopleareinregularcontactwith,shouldtakeplacepriortoandaftereachsession.

• Doorandcorridordoorstobeproppedopen(thisisonlyduringtheperiodofCovid-19).Alldoorsmustbeclosedattheendoftheservicedeliverydayandcleanedpriortothebeginningofthenewsession.

• Eachyoungpersontobeassignedtheirownspaceandequipmentwhichtheyuseforthedurationofthesession.

• Considerationshouldbegiventoreconfigurationofthelayoutoftablesandseatingwithintheprovisiontoaidsocialdistancingandlimittheamountofcontactpoints.




Reducingcontactpointactivities Children&YoungPeopleStaff


1 1 1

32

33

• Routineweeklytestingofthefirealarmsystemwithintheyouthpremisesshouldcontinueasnormal.AnyfaultstobeloggedtoEAMaintenance.

• Fireescaperouteskeptclearatalltimes.• Dailycleaningofbins,toavoidbuild-upofcombustibles.• Staffwhoarenotfamiliarwiththebuildingshouldbemade

aware,ontheirfirstdayofattendance,ofactionstobetakenintheeventofafire,emergencyescapesroutesandthepositionoftheassemblypoint.

• Registerkeptofallpersonspresentinthebuilding.• FireExtinguishersmustnotbeusedtopropopendoors,they

mustremaininsitu.• Itmaybeprudenttocarryoutafiredrill.Rememberingto

maintainsocialdistancingwhilstvacatingthebuildingandatassemblypoints.




Riskoffire Children&YoungPeopleStaff


3 1 3

• Outdoorfixedplaygroundequipmentshouldnotbeusedduringthisperiod.

• Staggeringofbreakssolimitednumberofyoungareintheoutsidespacesatanyonetime.

• Nocontactsportstobeplayedduringthistime.• Adequatesupervisionratios.




Riskofanaccidentorinjuryduringoutdoorsupervisedplay. Children&YoungPeople


1 1 1

34

35

• Allstafftowashtheirhandsbeforeengagingindetachedyouthwork,beforegoinghomeandwhentheygethome

• Handsanitisertobeprovidedtoallyouthworkstaffforuseduringsession

• EngagementtotakeplacewithgroupswithamaximumsizeasspecifiedinlinewiththePHAandsocialdistancingguidelinestobeadheredtoatalltimes

• Whereyoungpeoplearegatheringinlargergroups,advisetobeprovidedaboutguidanceonhealthandsafety

• Areasthatdon’tallowsocialdistancingshouldnotbeenteredbystaff

• Staffmonitorthevisiblehealthofyoungpeopleandcontactparentsifpossibletodosowherestaffhaveconcerns

• StaffcarryanddistributesafetyguidancefromPHAinstrengthbasedlanguage

Risk Assessment for detached youth service during the Covid-19 pandemicCompletedbyDetachedYouthWorker:



SpreadofCovid-19throughYouthServicesprovisionandoutintowidercommunity.

YoungPeopleStaffWiderCommunity

133


332

Who

396

When

• ResponseplaninplacewithPSNIandstaffbriefedaccordingly

• Streetworkprotocolsinplaceandimplemented• PPEEquipmentavailabletostaffwhererequested• PHAsocialdistancingguidelinestobeadheredtoatalltimes

betweenstaffandstaffandyoungpeople• Wheresocialdistancingmeasuresarenotpossible,staff

shouldwithdrawandinformPSNI• Stafftoadvisegrouptodispersefortheirhealthandsafety

andtakeappropriatemeasureswherepossibletosupportyoungpeopletogohome

• Ifgroupwillnotdisperseorriskisdeemedtoohightoproceedwithengagement,PSNIshouldbeinformedandstaffwithdraw

• Stafftoworkingroupsof2(minimum)andmaintaincontactwithotherstaffteamsthroughoutsession

• Meetingpointstobeestablishedforstafftoconveneonregularintervals

• Whereyoungpersonisatrisktothemselvesorothers,PSNItobeinformedandanyfurtherreferralsmadeasrequired

Risk Assessment for detached youth service during the Covid-19 pandemicCompletedbyDetachedYouthWorker:



Largegroupgatherings YoungPeopleandStaff


3 4 9

36

37

• Allstafftowashtheirhandsbeforeengaginginyouthworksessions,beforegoinghomeandwhentheygethome

• Handsanitisertobeprovidedtoallyouthworkstaffforuseduringsessions

• PHAsocialdistancingguidelinestobeadheredtoatalltimes–staffmayberequiredtoreducethenumberofgrouporstaggersessionstocomplywith2metregap

• Afullrecordofeachmeetingmustbemaintained.Thisisrequiredtofacilitatecontacttracingshouldasuspectedcasearise

• StaffwillcontractwithyoungpeopleadherencetoPHAguidancearoundcatchingcoughsandsneezesintissues–Followingthe‘Catchit,Binit,Killit’adviceandtoavoidtouchingface,eyes,noseormouthwithuncleanhands.

• Discusswithparentstheinitialstepsandagreekeyactionse.g.ParentsmaywishtosendtheirhandwipesandsanitiserswithpupilsattendingtheYouthProgramme.

• Communicatetoparentstheimportanceofthegovernmentadviceoncatchit,binitkillit.

• Handwashingtechniquestaughttoallyoungpeople.Itmaybenecessarytosupervisesomeyoungpeopletoensurecorrecthandwashingprocedures.

• Informparentsofhygieneexpectationsandfortheneedtocommunicatethismessageinthehomeenvironment.

• Staffmustmonitorthevisiblehealthofyoungpeopleandcontactparentsifpossibletodosowherestaffhaveconcerns

• StaffcarryanddistributesafetyguidancefromPHAinstrengthbasedlanguage;thisshouldbereferredtopriortoallsessions

• CodeofconducttobeestablishedwithallyoungpeoplerelatingtoPHAguidanceandadheringtosocialdistancingmeasures.Parentstobeinformedofcodeofconductandanyactionwhichcouldbetakenifthisisnotfollowed.

Risk Assessment for area/outreach youth service during the Covid-19 pandemicCompletedbyArea/OutreachYouthWorker:



SpreadofCovid-19throughYouthServicesandintowidercommunity

YoungPeopleStaffWiderCommunity

133


332

Who

396

When

• Healthandsafetychecklisttobecompletedandrecordedduringameetingwithfacilitymanagertoensureappropriatemeasuresareinplacetoguaranteethesafetyofyoungpeopleandstaff.ThisshouldincludemeasuresrelatingtoasuspectedorconfirmedCovidcaseinthecentreandcontacttracingmeasuresinplace

• Stafftoonlyuseareaswhichareappropriatelyriskassessed–thismustbecompletedpriortoallsessionstoensurethespaceallowsadherencetoPHAguidance

• Handwashingfacilitiesmustbeavailableandsoapdispenserandpapertowels/handdrierswithintoiletsfullystockedatthestartofeachsession.Regularcheckstobemadethroughoutthesessiontoensureadequatesupply.

• Hand-overofchildrenandyoungpeopleatyouthprojectandcollectionofchildrenandyoungpeopleatendofthesessionisstructuredtomaintainsocialdistancingofatleast2metres.Parents/carersareinstructednottoenterthebuilding.Childrenandyoungpeoplearereceivedintoprojectbyamemberofstaff,maintainingsocialdistancingprotocols.Structuredreleaseofchildrenandyoungpeopleattheendofthesession.Facilitymanagermustbeinformedandagreetothispractice.

• Areasorfacilitiesthatdon’tallowsocialdistancingshouldnotbeenteredbystafforyoungpeople;thesessionshouldbepostponedandafullreportprovidedtolinemanager

• Ifotherfacilityusersarenotmaintainingappropriatestandardstoensurethesafetyofyoungpeopleandstaff,staffshoulddisengageandmovetoanotherareaifsuitable.Thesessionshouldbeended

Risk Assessment for area/outreach youth service during the Covid-19 pandemicCompletedbyArea/OutreachYouthWorker:



Useofexternalpremises YoungPeopleandStaff


3 4 6

38

39

• NostaffexhibitingsymptomsorhavingbeenincontactwithconfirmedCovid19caseshouldbeinworkplaceuntil14

dayquarantineperiodended• Allstaffbriefedandexercisingsocialdistancinginlinewith

PHAguidance• Staffundertakingregularhandwashing• Staffusing“catchit.Binit.Killit‘protocol• RecommendedPPEavailable,usedcorrectlyand

appropriatelydisposedof

Risk Assessment for outdoor learning delivery during the Covid-19 pandemicCompletedbyOperationsManager:



Infectiontransmissionfrom OLSstafftoparticipant

ChildrenandyoungpeopleStaffWidercommunity

133


332

Who

396

When

• Vulnerablestaffnotdeployedinsignificantcontactwithotherstaff

• NostaffexhibitingsymptomsorhavingbeenincontactwithconfirmedCovidcaseshouldbeinworkplaceuntil14dayquarantineperiodended

• Recommendedsocialdistancingstandardoperatingpracticeinallbuildings,insharedtransportandonactivitysites.

• Accesstohandwashing.• Thoroughpersonalequipmentmanagementby

recommended72hourquarantineandsanitisingrespectively.

• Canteenfacilitieslimitedtohotbeverageanddesignatedcrockery




Infectiontransmissionbetweenstaffmembersinworkplaceoractivitylocation


133


332

Who

396

When

40

41

• Vulnerablestaffnotdeployedinactivitydelivery• Participanthealthaffirmedandassessedpriorto

engagementbyhealthdeclaration• Participantbriefedonappropriateinfectioncontrol

measuresonarrival• Participantbriefedonequipmentmanagementforinfection

controlthroughoutexperience• Participantsmonitoredandadvisedofpoorapplicationof

principle• Participantwithdrawnfromengagementwhere

uncooperative




Infectiontransmissionfromparticipanttoinstructor/employee


133


332

Who

396

When

• ProvisionofappropriatePPEtostaffinlinewithhealthcare/paramedicstandard.

• Limitactivitytositeswheretrainedandequippedemergencyservicescanaccessinreasonabletime.

• AdherencetoadvicefromtheDEguidanceforsafeworkingpracticesineducationsettings.




Providingemergencyassistance/firstaidrequired


133


332

Who

396

When

42

43

• Equipmentsluicedinrecommendedsanitisingsolutionfollowingusewheremanufacturersdirectionallows

• Soapwashforgarments• Passiveairdryingoutside.Removeforceddryingtoreduce

airbornecontamination• Systemof72hourquarantineforequipmentpostactivity.• Issuedequipmentmanagedbysingleuser• StaffmanagingequipmentpostactivitywearPPEand/or

diligenthandwashing




Exposuretocontaminatedequipmentandspecialistactivityclothing


133


332

Who

396

When

• Limitnumberofvehicleoccupantstosustainsocialdistancing

• Provideopportunitytosanitisehandsenteringandexitingvehicle

• DisinfectionprocedureonvehicleinteriorusingrecommendedProducts

• Avoiduseofforcedairventilation/aircon.Favouropenwindows




Travelinsharedvehicle ChildrenandyoungpeopleStaffWidercommunity

133


332

Who

396

When

44

45

• Avoidvenuesandtimeperiodswhereyoungpeoplewillbedrawnintoasituationwheretheycouldpotentialbreachsocialdistancingguidance.

• Favourwelldefinableactivityareawithagreed/exclusiveaccess.

• Demonstrateactivesocialdistancingandattentiontohandsanitationprotocolsinpublicareas.




Unmanagedinteractionwithpublicand/orpublicenvironments


133


332

Who

396

When

• AdheretoPHAguidanceforhandwashing• AppropriatePPEworn;disposableglovesandapronsused

forallactivitiesthatmayresultincontamination,uniform,flatclosedinshoes,handsanitiser

• HSCPublicHealthAgencyGuidanceonCovid-19displayedinschoolandreferredtoasnecessary

• Alltouch/contactareascleanedwithgermicidaldisinfectante.g.Shield/Protect

• SocialDistancingmeasuresinplace• Minimalnumberofcleaningstaffworkingonarotation

basis.• Wherepossiblecleaningstaffcommenceworkwhenleast

numberofpeoplewithinthebuilding• Cleaningstaffmaintainsocialdistanceofatleast2metresat

alltimes

Risk Assessment for building cleaning delivery during the Covid-19 pandemicCompletedby:



PotentialexposuretoCovid-19whilstcleaning


CleaningandyouthworkStaff

Centrevisitorsandwidercommunity


1 3 3

3 3 9

3 2 6

46

47

• Locationclosedfor72hours• Areaclosedfor72hours• After72hourscleaningstaffcompleteanenhancedclean

ofareafollowingnormalsystemofcleanwithadditionalfocusontouch/contactareasbeforethereturnofstaffandchildren

• Apron,glovesoranycontaminateditemsdoublebaggedand disposedofappropriatelyafterasingleuse




RiskofexposuretoCovid-19duetosymptomaticorconfirmedcaseswithinlocation





1 3 3

3 3 9

3 2 6

• AdheretoPHAguidanceforhandwashing• AppropriatePPEworn;disposableglovesandapronsused

forallactivitiesthatmayresultincontamination,uniform,flatclosedinshoes,handsanitiser

• HSCPublicHealthAgencyGuidanceonCovid-19displayedinCentreandreferredtoasnecessary

• Alltouch/contactareascleanedwithgermicidaldisinfectante.g.Shield/Protect

• SocialDistancingmeasuresinplace• Cleaningstaffhavedesignatedcleaningarea• Wherepossiblecleaningstaffcommenceworkwhenleast

numberofpeoplewithinthebuilding• Cleaningstaffmaintainsocialdistanceofatleast2metresat

alltimes• Cleaningstaffdonotundertakedutieswhichhavetheneed

for2people,i.e.liftingoftablesfromrooms




RiskofexposuretoCovid-19whilstpreparingCentreforSeptemberduringthemonthsofJulyandAugust





1 3 3

3 3 9

3 2 6

48

49

Appendix 4 Guidance for EA drivers and escorts during Covid-19 outbreakJULY2020v1

Context

TheEA’sschooltransportserviceiscommittedtoensuringthatwhenschoolsandyouthservicerestartwetransportasmanychildrentoschoolasitissafetodo.

Itwillthoughbeverychallenging.Socialdistancingrequirementsandthepartialreturnofyeargroupswillrequiretheassessmentofvehicles’revisedcapacityversustheconfirmedattendancepatternsofindividualpupilseachday.

TheDepartmentofEducation,TranslinkandtheEducationAuthorityareworkingcollaborativelytomaximisecapacityacrossthenetwork.Howeverifsocialdistancingisrequireditisunlikelythattherewillbecapacitytoprovideallyoungpeoplewithaseatonavehicle.

Parentsarethereforebeingaskedtoconsideralternativestousingpublictransportandtoconsideractivetravelsuchaswalkingorcyclingtotheyouthsetting.

Thisguidanceisprovidedtoensurethatyouandyourpassengersareassafeaspossibleduringthistime.IthasbeenguidedbyPHAandgovernmentadviceandisinformedbyariskassessment.ItshouldbeusedinadditiontotheEADrivers’andEscorts’Manualwhichprovidebroaderguidanceonyourroleandduties.

Social Distancing

• Thenumberofyoungpeopletravellingineachvehiclewillbekepttoaminimumtocomplywiththecurrentsocialdistancingguidancewhereverpossible.

• Remain2metresapartfromanyonewhereverpossible.ItisacceptedthatthismaynotbepossibleincaseswhereayoungpersonwithSENrequiresassistance.YoushouldthoughminimisecontactandusetheappropriatePPEprovided

• Adviceonseatingarrangementsforvehicleswillbemadeavailableinadvanceofservicesresuming.

Hygiene

• Usethehandsanitizerprovidedwhenyouenter&leavethevehicle,washyourhandsasoftenaspossibleasperPHAguidelines,andaskpassengerstousehandsanitizerwhenboardingthevehicle.

• Regularlycleanyourvehicleattheendofeachdaytoincludethefloor,seats,railingetc.andensurethereisspecificcleaningaftereachjourneyofareasthataretouchedregularlyi.e.doorhandles,steeringwheelarea,headrests,seatbeltsetc.

• Signageencouragingadherencetosocialdistancingandhygieneadvicewillbedisplayedinvehicles.

PPE

• YouwillbeprovidedwithPPEandcleaningmaterials.• AdditionalPPEwillbeprovidedwherecontinuousclosecontactwithayoungpersonis

requiredorasignificantriskofbodilyfluidtransferhasbeenidentifiede.g.disposableapron,faceshield.ThiswillbekeptunderreviewinlinewithPHAguidance.

• Wherethisisrequiredyouwillbeissuedwitha‘QuickguidetodonninganddoffingStandardPPE’.Pleasemakeyourselffamiliarwiththisguideandensureyouarecontentwiththeprocess.FurtheradviceandguidanceontheuseofPPE,includingavideoguide,canbefoundatthefollowinglink-www.gov.uk/government/publications/covid-19-personal-protective-equipment-use-for-non-aerosol-generating-procedures.

• SuchPPEequipmentisnotconsideredclinicalwasteafteruse.Followinguseitshouldbedisposedofinarefusebagandsealed.After72hoursthiscanbedisposedofasnormalwasteandcanbestoredunderyourvehicleuntilthistime.

Vehicles • TheEAisexploringthefeasibilityofinstallingprotectivescreensaroundthedriver’sarea(and

ontheescortseatinSENvehicles).Thiswillnotbefeasibleinallvehiclesandthereforeisnotarequirementtoenableservicestooperate.

• Ensureyourvehicleiswellventilated,beingbemindfuloftheweatherconditionsandcomfortofyourpassengers.

• FleetManagerswillensurevehiclesusedforservicesareroadworthy.• Asinnormalpractice,youshouldcheckyourvehicleattheendofeachjourneybywalking

thefulllengthofthevehicle

Behaviour on board

• TheEducationAuthoritywillretaintherighttowithdrawtransportifithasconcernsthatachild/individualhasCovid-19orisnotadheringtorequirementsforsocialdistancing.Youshouldreportanyconcernsinlinewithcurrentpractice.

Attendance

• Adviceonattendanceatworkisavailableat[INSERTLINK].• Youshouldnotattendworkifyouarefeelingunwellordisplayingsymptoms.Ifyoustartto

feelunwellduringthecourseofaschooldayreportanyconcernsimmediatelytoyouseniordriver.

• Inadditiontothenormalarrangementsfornotifyingyourlinemanagerifyouareunwellorunabletoattendwork,theEAhasintroducedanonlineplatformtoenablestaff.

• YouwillbeaskedtocompletethisinJulyandinAugustandittakeslessthantwominutestocomplete.IfyoudohaveanEAemailaddress(e.g.eani.org.uk)goto:clickhere.Ifyoudo not haveanEAemailaddressgoto:clickhere.

Passengers displaying symptoms

• Parents/Carersofyoungpeopleorindividuals,usingtheservicewillbeencouragedtowashtheirhandsregularlyandtoensurethattheydonottravelatanytimeiftheyhaveanyknownsymptomsorarefeelingunwell.

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• Reportanyconcernsaboutapassengerdisplayingsymptomstotheyouthsettingwhenyouarrivewherearrangementswillbeinplacetomanagethechilduntiltheycanbecollectedbyaparent/carer.

Collection & drop-off

• Socialdistancingrequirementsmayimpactuponthetimeittakesforyoungpeopletoboardanddisembarkthevehicle.Parentsandyouthsettingswillbeadvisedthattheyshouldshowflexibilityinthisregard.

• Youthsetting’smainresponsibleforarrangementsformanagingyoungpeople’stransfertoandfromtheyouthbuilding.Duetosocialdistancingthismayimpactuponthetimeittakeschildrentoboardanddisembarkthevehicle.

• Inalimitednumberofcaseswheretransportstaffalreadyassistthetransferofchildrentotheyouthsettingyoushouldcontinuetoassisttheminthispracticeifrequested.Youshouldthoughensureyouwashyourhandsorusehandsanitizeruponenteringandleavingtheyouthbuilding.

Loading lists

• Loadinglistsmaybesignificantlyimpactedbythephasedre-openingofyouthsettingsandsocialdistancing.Thismaymeanthatloadinglistsaremadeavailable,orre-issued,atshortnotice.Yourunderstandinginthisregardisappreciated.

• Youshouldregularlyliaisewithyourseniordriverand/orTransportofficetoensureyouarefamiliarwithwhatisrequiredeachdayasloadinglistsmayvary.

• Ifayoungpersonthatisnotonyourloadinglistiswaitingforcollectionatabusstop/pick-uppointyouareadvisedtobringtheyoungpersontotheyouthsetting;astheriskthatachildwouldremainunaccompaniedatthepick-uppointisjudgedasgreater.YoushouldthenimmediatelynotifyyourseniordriverwhowillliaisewiththeyouthsettingandTransportOffice.

Key contacts

Forfurtherinformationinrelationtoyourscheduleorforanyotherqueriesyoumayhavepleasecontacttherelevanttransportofficeoryourseniordriver/transportofficerdirectly:

Ballymena Office 02825661370 Belfast Office02890784352Omagh Office02882411411 Dundonald Office02890566200Armagh Office02837512200

Appendix 5 Communications to Parents/Guardians and Young PeopleParent/Guardian Letter Template

DearParent/Guardian,

OnFriday20thMarch,allEducationAuthority(EA)fundedyouthservicecentresandprogrammeswereaskedtoclosetoprotectthehealthandsafetyofyoungpeople.Whilstourbuildingswereclosedandwecouldn’tworkfacetofacewithourmembers,ouryouthworkersengagedwithmanyyoungpeoplethroughvariousonlineinitiativesandsomespecialistservicesandwecontinuetodoso.

WewritetoprovideyouwithanoutlineofourintendedreturntodeliveryofYouthServicesandwillcontactyouagain,whenitissafeforustore-openourbuildingsandstartourprogrammes.

Wearemakingpreparationstoreturntofullprogrammedelivery,butthismaytakesometime,asthesafetyandwellbeingofyoungpeopleisourgreatestconcern.Whenwedore-open,thiswillbedonegradually,followinggovernmentandPHAguidanceandwewillneedyourhelpwiththis.

Wehavedevelopedandencloseanoutlineofguidancewhichprovidesdetailsonhowwewillsupportthereturnofyoungpeopletoourcentresandprogrammes,andwhatweneedyoutodo,tomakesureyourchild/childrenaresafeandabletodoso.CanIaskthatyoureadthroughthisandpleaseletmeknowifyouhaveanyquestions,orneedfurtherinformation.

Ihavealsoenclosedanewemergencycontactformandwouldaskyoutocompleteandreturnthistome,priortoyourchildattendinganysession.Thisistoallowustofollowthecontactandtracesystem,wherewewillcontactyouifwehaveacase,orsuspectedcaseofCovid-19inourcentre/programme.Yourchildwillnotbepermittedtoattendanysessionsuntilthisisreturned.

Wewillalsobedevelopingasafetyagreementalongwithouryoungpeoplewhichwilloutlinehowyoungpeoplewillbeexpectedtotakeresponsibilityfortheiractions,inordertostaysafeinourcentresandprogrammes.WewillaskthemtoagreetothisandIwillwritetoyouagain,toaskyoutosignuptothis,asyourcommitmenttokeepyourchildandallyoungpeoplewhoattendourprogrammessafe.

ItispossiblesomeoftheseprocessesmaychangebasedongovernmentandPHAguidance.Wewillwritetoyouwithanupdate,ifthishappens.

Thankyouforyourpatienceandsupportduringthischallengingtime;welookforwardtowelcomingyourchild/youngpersonintoourprogrammesagainsoon.

(InsertYouthWorkersignatureandcontactdetails)

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Parent/Guardian Youth Service Restart Guidance What we need you to do:

• Donotsendyourchild/youngpersontotheyouthcentreoryouthprogrammeiftheyareunwell,ordisplayingCovid-19relatedsymptoms(hightemperature,neworpersistentcoughand/orlossortasteorsmell).

• Provideuswithuptodateemergencycontactnumbers,sowecanpracticethecontactandtracesystem.

• ContacttheLeaderinChargeimmediately,ifyouareawarethatyourchildhascomeintocontactwithaconfirmedorsuspectedcaseofCovid-19.

• Onlysendyourchild/youngpersontotheirallocatedsession.Eachyoungpersonwillbeallocatedasessiontime;theiryouthworkerwillconfirmthedayandtimeofthis.Theymustnotattendthecentreoutsideofthistimeandwillnotbegivenaccess.

• Askyourchild/youngpersonnottogatheringroupsattheprovision;eitheroutside,thegates,attheentrancetothecentre/buildingorintheentrancehall.

• Ifyouarereturningtocollectyourchild,pleasedothisattheallocatedtimegiventoyoubytheyouthworker.Thiswillbespecifictoensurethattherearenotgroupsofparentsgatheringoutsidetocollecttheirchildren.

• Makesureyourchild/youngpersonknowstheymustleavethecentreandgrounds whentheirsessionisover,socrowdsarenotabletogatherandsocialdistancingmeasuresarefollowed.

• Ensureyourchildwashestheirhandsbeforetheyattendthesessionandwhenthey returnhome.

What we will do:

• Ensurethatallchildren/youngpeopleandstaffpracticesocialdistancingmeasures. Theywillbeallocatedaspecificroomandequipmentthatwillbecleanedbeforeandaftereachsession.

• Showyourchild/youngpersonhowtowashtheirhandsasdirectedbythePHA.Wewillexpectyourchild/youngpersontofollowPHAguidanceofregularhandwashingandwillreinforcethemessageofCatchit,Binit,Killit.

• Havesoapandhandtowelsavailablethroughoutsessions,butwewillnotprovidechildren/youngpeoplewithhandsanitiser.

• Nofoodordrinkswillbeprovidedtochildren/youngpeopleduringthisperiodofCovid-19andweaskyounottosendfoodordrinkstotheyouthcentreorprogramme,inordertoreducetheriskofyoungpeoplesharingandhavingcontactwitheachother.

• Therewillbenosportsplayedoranyformofcontactactivityuntilitissafetodoso.• Equipmentwillbekepttoaminimumandnotshared.

Young Person Letter Template

DearMember,

OnFriday20thMarch,allEducationAuthority(EA)fundedyouthservicecentresandprogrammeswereaskedtoclosetoprotectthehealthandsafetyofyoungpeople.

Whilstourbuildingswereclosedandyoucouldn’tcometoseeus,ouryouthworkerswereavailabletosupportyouonlineandtoprovidesomespecialistservices,whichwehopeyouwereabletotakepartin.

Youhaveallbeenamazingatlisteningtotheadvicetostayhomeandstaysafe,butwearedelightedtotellyouthatwearegettingreadytoreopenourcentresandprogrammes,aswehavereallymissedyou.

Wearereallylookingtoseeingyoubutweneedyoutoknowthatitwillbedifferentfromhowitwasbefore.Thesechangesaretomakesurethatyouarekeptsafeandwell,whilstyoutakepartinourprogrammes.

Includedinthisletter,youwillfindthestepsthatweneedyoutotake.Ineedyoutoreadandunderstandthesesteps,whichwillhelpustokeepyouandeveryoneelsesafe.

Ifyou’renotsurewhattheymean,orifyouareworriedaboutreturningtotheyouthcentre/programme,pleaseletusknowandyouryouthworkercancallyoutospeaktoyouaboutthis.

Wehavetoletyouknowthatifyoudon’tfollowthesesteps,wewillhavetocontactyourparentsandyoumaybeaskednottoattendourprogrammesuntilwearesurethatyoucanfollowthem.Thisistomakesurewekeepyouandeveryoneelsesafe.

Wewillbeintouchtoletyouknowthedayandtimeswewillbeopenandcan’twaittoseeyouthen.

(InsertYouthWorkersignatureandcontactdetails)

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Young Person Restart Guidance What we need you to do:

• Don’tcometotheyouthcentre/programmeifyouhavesymptomsofCovid-19(hightemperature,neworpersistentcoughand/orlossortasteorsmell).

• Giveusyourparents’writtenpermissionforyoutocometothecentreorprogramme.• Onlycometothecentre/programmeatthetimeyouaregivenbyyourYouthWorker. Itisreallyimportantthatyoudon’tcomebeforethat.• Leavethecentrewhenyouryouthworkertellsyouto.Youwon’tbeallowedtostay outsideofthecentreorinthegrounds.• Ifyoucometothecentreandstartfeelingunwell,pleasetellayouthworkerstraightaway.• Wheninthecentre,stay1metreawayfromyourfriendsand2metresawayfromyouryouth

workersandanyotheradultsinthecentre.• Washyourhandsbeforeyoucometotheclubandwhenyougohome.• Understandthatitisunsafetoplaygamesorcontactsportsforthistime.Thesewon’t beallowedinthecentreuntilitissafetoplay.• Don’tshareanyequipmentyouaregivenwithyourfriends.

What we will do:

• Welcomeyouatthefrontdoorofthecentreandbringyoutotheroomwhereyouwillbetakingpartintheprogramme.

• Placemarkingsonthefloorofthecentretohelpyoutosocialdistancefromothers• Putpostersuparoundthewallsofthecentretellingyouhowtofollowthehealthguidance.

Pleasereadtheseandmakesureyoufollowtheinstructions.Ifyoudon’tunderstandthem,pleasetalktoyouryouthworker.

• Workwithyoutodrawupasafetyagreement.Youwillhavetofollowthisagreement whenyou’reinthecentreorattendingaprogramme.• Wewillnotbeabletogiveyoufoodordrinksatthecentreorprogrammeandyouwill notbeallowedtobringyourownduringthistime• Makesureyouwashyourhands,atthestart,duringandafteryourprogrammeor sessionandshowyouhowtodothisproperly.• Ifyouneedequipmentforyoursessions,youwillbegiventhisbyayouthworker.

Appendix 6 References to other Relevant Guidance Documentshttps://nya.org.uk/reacting-to-covid-19-advice-to-youth-services/

https://learning.youth.ie/wp-content/uploads/2020/06/Guidance-for-Youth-Organisations-on-Resuming-Full-Services-Version-2-on-10-June-2020.pdf

https://www.ncb.org.uk/news-opinion/news-highlights/re-imagining-education-northern-ireland

https://www.stran.ac.uk/creu-home-schooling/

https://www.theguardian.com/education/2020/may/07/prioritise-play-when-schools-reopen-say-mental-health-experts-coronavirus-lockdown

https://www.bps.org.uk/coronavirus-resources/public/back-to-school

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