Children, Youth and Families DepartmentEPICS Master Project

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C-2 Client Management

Planning Certification June 20, 2012

Introductions

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Damien Aragon, Chief Information OfficerVicki Gallegos, Applications Development Bureau Chief Steve Hendrix, Data Manager, Early Childhood Services

EPICS Request

CYFD is Requesting Approval for: EPICS Master Project Schedule Release of FY13 C-2 Funding - $1.2

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EPICS Vision

EPICS - Enterprise Provider Information Constituent ServicesAn enterprise web-based system to meet the needs of all CYFD program areas and their clients.EPICS is a multi-year, phased project with an estimated one-time cost of approximately $15 million.

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Phases FY12 FY13 FY14 FY15 FY16Phase 1 MilestoneProvider Mgmt

In progress

Phase 2MilestoneClient Mgmt

Partially funded

Phase 3 Contingent on funding

Phase 4 Contingent on funding

EPICS Overview

CYFD will build a web based solution that will Provide an integrated solution, eliminating 30+ standalone

solutions Utilize Enterprise Service Oriented Architecture Employ Agile Development Methodology Demo provided to DoIT representative – Additional demos

available upon request

Project is sponsored and supported by CYFD Executive Management Program Divisions Information Technology

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EPICS Objectives

Improve Program Performance and Efficiency Improve response to client needs Provide a single point of entry for CYFD services Alignment of services Increase safety, security and accountability of CYFD employees Increase agency responsiveness to federal and state legislation changes

Enterprise Web-Based System Access anywhere, anytime to critical case management data

Reduce Agency Cost Improve staff productivity Reduce IT operational support and maintenance cost

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EPICS Phase 1 (FY12/FY13)

Phase 1 Provider Management includes Replacement for externally supported Child and Adult Care Food Program system

(CACFP) Integrated Provider Background Check System

Scheduled Completion Date June 2013 First Iteration - deployed for testing June 2012 Additional Iterations will be deployed in FY13 CAaNES Security Audit

Current Web Infrastructure - Completed March 2012 EPICS Web Infrastructure – Planned for March 2013

Go Live June 2013

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EPICS Phase 2 (FY13/FY14)

C-2 Client Management 50th Legislature, 2nd Session, Laws of 2012, Chapter 19, Section 7, Item 17   Two Year Funding Original Request $1.7 – 7 Components Received $1.2 – 4 of the 7 Components

Includes $120K for Hardware/Software to support EPICS production/development environments

Timeline DoIT Certification/Planning Phase – (July 2012 – Sept 2012)

DoIT approval for EPICS Master Project Release of Project Funds - $1.2

Implementation Phase (October 2012 – June 2014) Go Live (June 2014)

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EPICS FY13 C-2 Client Management

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Client Management

PersonManagement

StaffManagement

Application Referral Allegation Screening Intake

CYFD received partial funding of $1.2 million which will allow us to build the first four services.The remaining three services will be requested as part of the FY14 C-2 request.

EPICS Timeline

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CYFD will return to PCC for approval for all future Phases/Milestones

EPICS Demo

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Thank you!

Children, Youth and Families DepartmentEPICS

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