Chilean Student’s Logbook Professional Exchange Program – IFMSA - Chile

Name of student/intern:

University of origin:

Name of clerkship:

Unit or Department:

Hospital:

Host University:

City and Country:

Supervising doctor:

E-mail and phone of supervising doctor:

Start date:

End date:

Dear Student and Doctor,

Student Handbook is part of IFMSA official

documentation system. Please fill it in

during your clerkship.

2 Student’s Handbook| International Federation of Medical Students’ Association (IFMSA)

Table of Contents

Contents Page

1- Introduction to IFMSA 4

2- Introduction to IFMSA – Chile 5

3- Letter to the Supervising Doctor 6

4- Letter to the Student 7

5- Academic Quality Kit 8

6- Registration Activities 10

First Two Weeks

Second Two Weeks

7- Checklists 12

Clinical Checklist

Surgical Checklist

8- Doctor’s Evaluation 14

9- Final Notes and Remarks 16

3 Student’s Handbook| International Federation of Medical Students’ Association (IFMSA)

Introduction to IFMSA - SCOPE

The International Federation of Medical Students’ Associations (IFMSA) is an independent, non-governmental, and non-political federation of medical students gathering more than 1 million medical students from over 100 countries. The IFMSA was founded in May 1951 in Copenhagen-Denmark, and it is officially recognized as a Non Governmental Organization (NGO) within the United Nations and is also recognized by the World Health Organization as the international forum for medical students. The Standing Committee On Professional Exchange (SCOPE) was at the core of IFMSA’s foundation, with the mission to: “Promote cultural understanding and co-operation among medical students and all health professionals, through the facilitation of international students’ exchanges.” Over 8,400 exchanges a year are made possible through IFMSA-SCOPE, making SCOPE the largest student-run exchange program in the world, having “exchanged” more than 232,000 medical students throughout its history.

For more information, visit the IFMSA website: www.ifmsa.org.

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Introduction to IFMSA - Chile

IFMSA-Chile is a network of students who share an interest in health, with branches at universities across Chile, from Antofagasta in the north to Puerto Montt in the south. IFMSA-Chile’s activities aim to promote health as well as to act upon and educate students about health inequalities in our local and global communities. IFMSA-Chile is involved in projects promoting health such as Rural Health Operatives, blood donor campaigns, Teddy Bear Hospital, and different kinds of workshops for medical students such asMedical English, CPR, clown therapy, and burn-out therapy, among others. From an IFMSA perspective, IFMSA-Chile is the National Member Organization (NMO) for Chile. Representatives from our country attend the IFMSA General Assemblies biannually to promote Chilean projects, represent the views of our nation;s medical students, and importantly for you, organize exchanges! For more information visit www.ifmsa.cl.

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Letter to the Supervising Doctor Dear Doctor,

We would like to thank you for participating in the largest student-run

exchange program in the world.

The exchange program of the IFMSA (International Federation of Medical

Students’ Associations) is a non-profit and volunteer project run by students, for

students. With over 8,300 students travelling on exchanges every year, it

represents a great opportunity for foreign and local students, as well as for our

schools and health care institutions, to share medical knowledge in a

professional context. As a professional, you are invited to participate in this

unique experience of sharing knowledge and contrasting cultural differences by

guiding foreign students during their clerkship in order to make the exchange a

high quality and unforgettable experience.

In order to ensure that our student gets the most out of their clerkship with

your department, and to provide feedback about the placement, we kindly ask

that you:

• Meet with the student at the beginning of the clerkship to discuss

expectations and goals of the clerkship

• Fill out all the parts of this handbook, together with the student

• Sign the certificate of clerkship, declaring that the student has met your

expectations.

We hope that this clerkship will be a memorable experience for you as much

as for our students.

Thank you for your cooperation.

Kind regards from Chile.

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Letter to the Student

Estimado Estudiante,

Gracias por escoger el Programa de Intercambios Clínicos (SCOPE) de

IFMSA – Chile para realizar tu rotación en el extranjero.

Quisiéramos informarte que estás participando en el Programa de

Intercambios más grande del mundo, y que como característica especial, está

organizado por estudiantes de Medicina como tú, quienes voluntariamente han

dedicado parte importante de su tiempo para ayudarte a tener una experiencia

inolvidable donde podrás descubrir un nuevo sistema de salud, una cultura

diferente y una maravillosa oportunidad para encontrar nuevos amigos de

alrededor del mundo. Para completar satisfactoriamente tu rotación, se te

pedirá que:

• Hables con tu tutor el primer día de rotación y acuerdes en conjunto los objetivos para ésta, según las expectativas de tu Escuela de Medicina y la disponibilidad del tutor.

• Completar tu bitácora o logbook con las habilidades y experiencias que adquieras a lo largo de tu rotación, además de completar los checklist al final de tu rotación si corresponde.

• Reunirte con tu tutor al final de la rotación para que te realice una evaluación acorde a lo solicitado en esta bitácora o logbook, para así poder recibir el certificado de intercambio de IFMSA del país respectivo.

• Completar tu Evaluation Form (EF) que estará disponible en la página www.ifmsa.net al finalizar tu intercambio.

• Presentar tu bitácora o logbook y el certificado al NEO OUT cuando regreses de tu intercambio, para obtener un certificado nacional que reconozca tu intercambio.

Esperando que tengas una experiencia increíble, se despide,

Equipo de Intercambios Clínicos, IFMSA - Chile

7 Student’s Handbook| International Federation of Medical Students’ Association (IFMSA)

Academic Quality Kit – SCOPE Chile Support

The Standing Committee on Professional Exchange of Chile declares

that the information presented on the cover of this logbook is real and

is valid for a 4 weeks clinical rotation. The corresponding certification

depend on whether the student meets the requirements for a

professional exchange according of the Standing Committee on

Professional Exchange of the International Federation of Medical

Students’ Associations and the Exchange Conditions of the Country

where it has been selected.

Standing Committee on Professional Exchange IFMSA-Chile

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Academic Quality Kit – Medical School Support

I, _____________________________have read through the suggested

SCOPE logbook document and have checked that it is in accordance

with our Medical School’s requirements. I am satisfied that this

document is sufficient and meets the standards required by

__________________________________________________________

Certified by: ______________________________________________

Signature and Stamp:

(Name of Head of Faculty/ Medical School)

(Name of Medical School, Country)

(Name and Title)

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First Two weeks of attachment Date Learning Experience/Skill Hours

attended Signature or Initials of Supervisor (Whichever

is required by home faculty)

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Second Two weeks of attachment:

Date Learning Experience/Skill Hours attended

Signature or Initials of Supervisor (Whichever

is required by home faculty)

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Doctor’s Evaluation of Student’s Performance

Instructions to supervising doctor:

Please read through the logbook to assess whether the student has fulfilled expectations.

In order for the student to receive a certificate of clerkship, he/she must have at least “met expectations.” If the student has done so, please also sign the additional Certificate of Clerkship in order for the clerkship to be recognized. Please circle as appropriate.

Poor Sub-Standard Met

Expectations Exceeded

Expectations Excellent

Excellent Good Pass Fail Does not

Apply

History taking

Physical examination

Assessment of findings

Plan of management

Presentation and discussion of cases

Adequacy of progress notes

Acquisition of technical skills

Foundation of knowledge

Use of medical literature

Command of language

Curiosity & motivation for learning

Responsibility & dedication to patients

Professional attitude & behavior

Relation with colleagues & supervisors

Ethical principles

Potential for professional & academic growth

Please mark with an X how do you evaluated the student/intern performance.

Written examination: (____)

Oral examination: (____)

Other: _________________________________________

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Doctor’s Evaluation of Student’s Performance

In Chile, the clinical practice of the students/interns is evaluated through a mark,

scaled from 1.0 to 7.0, with a decimal if required, with approval criteria of 4.0.

According to his explanation, and considering all the aspects evaluated through this

logbook, which mark you assess to the student performance:

FINAL MARK: ______________

PASSES: _____ FAILS: ______

Name of evaluator _______________________________

Date: ______________

Signature and Stamp of Department:

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Doctor’s performance observations and

comments:

Student’s comments and suggestions:

14 Student’s Handbook| International Federation of Medical Students’ Association (IFMSA)

Acknowledgments:

This Student’s Handbook was first assembled in May 2009, with the great efforts of SCOPE’s Academic Quality Coordinators: Laura Sommer Hansen – (National Exchange Officer of IMCC; Denmark) Chris Phillips – (National Exchange Officer of Medsin-UK; United Kingdom of Great Britain and Northern Ireland) Sleiman Haddad – (IFMSA’s International Director on Professional Exchange, Lebanon) Further developed by: Hiba Bashari – (Academic Quality Coordinator, National Exchange Officer of NMSA; Norway) Simon Tallowin – (Academic Quality Coordinator, National Exchange Officer of Medsin-UK; United Kingdom of Great Britain and Northern Ireland) Re-edited in March 2011 by: Jennifer Vélez González – (National Exchange Officer - Incomings, IFMSA-Chile) Izak Jurčid – (Exchange Project Coordinator – SloMSIC ; Slovenia) Aviad Lampner – (National Exchange Officer – SISM ; Italy) In cooperation with: Pablo Vega Rojas – (IFMSA’s International Director of Professional Exchange; Chile) Rada Popescu – (National Exchange Officer of FASMR; Romania) Kaisa Kyllonen – (National Exchange Officer of FiMSIC; Finland) Charlotte Peal – (National Exchange Officer of Medsin-UK; United Kingdom of Great Britain and Northern Ireland) Federica Balzarini – (Laison Officer to Research and Medical Associations) Last edition in August 2011 by: Aleksandra Starzynska – (Academic Quality Coordinator, IFMSA-Poland) Adapted for Chile in June 2012 by: Felipe Cid Troncoso – (National Exchange Officer - Outgoings, IFMSA-Chile)