Preventative Maintenance

Safety Committee • To have a preventative maintenance plan, you should have a

Safety Committee.

• Designate persons involved with day to day operations and

grounds control.

• Use your resources.

• Meet regularly to discuss the Parish/School needs to reduce

risks on the property.

• Establish a plan to address these risks.

• Don’t wait for something to happen.

• By being proactive vs. reactive you are reducing your loss

exposure and saving money.

Preventative Maintenance The following statements are no secret to

facility managers:

Preventative maintenance funding is usually the first thing that is cut from the budget when looking to save funds.

Unfortunately, that can actually cost more money in the long

run.

It also creates two problems:

1) Increased repair costs for equipment breaks down

2) Increased exposure to liability and property losses

Sometimes it is the little things that can hurt the most.

Preventative Maintenance: What are some examples of the most overlooked or

deferred maintenance items?

• Emergency Lights and Exit Lights

• HVAC Systems

• Interior stairs and landings

• Roofs and gutters

• Flooring

• Sidewalks, exterior stairs, other walkways

• Exterior security lighting

• Exit doors

• Electrical systems

• Building security

• Playgrounds

Preventative Maintenance: What are some of the most overlooked items?

Exit Doors

• Doors need to open and close easily and smoothly

• Doors with automatic closures should be checked for

proper operation

• Door latching devices should unlock to open the doors

easily and latch smoothly when closed

(No more than15 pounds of pressure against

the latch to open the door)

Preventative Maintenance: What are some of the most overlooked items?

Building Security

• Do you have a good key control policy?

• Do you check your outside lights regularly?

• Do you prohibit outside doors from being blocked open?

• Do you keep landscaping trimmed away from doors and windows?

Preventative Maintenance: What are some of the most overlooked items?

Playgrounds and equipment should meet Consumer Product

Safety Commission Standards (CPSC)

• Regularly check all bolts and connection points

• Adequate Cushioning Material (Minimum 9”-12”)

• Age appropriate equipment

• Adequate “use zones”

• Adequate Supervision

• NO HOMEMADE PLAYGROUND EQUIPMENT!

• Regularly check the condition of the athletic fields for adverse condition

Preventative Maintenance: What are some of the most overlooked items?

Housekeeping

Following proper housekeeping practices is the cheapest

preventative maintenance effort we can make.

• A place for everything and everything in its place. It may sound simple, but it works!

• If you haven’t used it in a while, dispose of it.

• While clutter may not start a fire, it gives the fire a place to

start and contributes to the spread and severity of a fire. It also can cause trip and fall injuries.

Preventative Maintenance Checklist

Daily

• Wet or snowy days: Clean up water around entrances and on steps right after school starts, just before lunch, and just before dismissal.

• Check all stoves, hood filters, and cooking areas to insure they are properly cleaned to remove grease and inflammable waste.

• Check exit lights.

• Check all outside lights.

• Vacuum carpets (in heavy traffic areas, classrooms, offices, etc.).

• Pick up all trash around buildings.

• Clean up around dumpster.

Preventative Maintenance Checklist

• Daily

• Cold Weather Precautions:

o If heat is left on, check to see that it is still on.

o Pipes under sinks are usually on the outside walls.

o Open the cabinet doors so heat can get to these pipes. o Use salt and shovel to clean a path on each set of steps

when there is ice on the ground.

o Path should be next to the hand rail.

o Check all portable heating units to insure they: • (1) are not a tripping hazard;

• (2) don’t overload a circuit.

Preventative Maintenance Checklist

Weekly

• Check gauge on fire extinguishers.

• Check smoke detectors.

• Drain water from air compressor.

• Check plumbing in all restrooms.

• Check all sinks for leaks.

• Pour water in bathroom floor drains.

Preventative Maintenance Checklist

Monthly

• Check all window frames and glass for cracks.

• Check window screens.

• Check caulking on windows.

• Check hardware on all doors.

• Check all storage areas to insure they are clean, shelves are not overloaded, and heavy objects are stored on lower shelves.

• Check all trees for dead branches.

• Check all playground equipment.

• Check and clean out outside drains. • Check all painted surfaces to see if scraping and

painting are in order.

• Check all fences.

• Trim shrubs.

Preventative Maintenance Checklist

Every 3 months

Change oil in air compressor. Clean heating & air conditioning coils.

Clean filters.

Lubricate bearings and shaft.

Leave heat on in vacant buildings, or turn off the water and drain the pipes.

Check fuses/breakers.

Check motors/connections.

Preventative Maintenance Checklist

• Every 6 months

Clean carpets.

Oil fan motor.

Remove and clean out P-traps.

Inspect roof.

Clean out gutters.

Check weather stripping on doors and windows.

Preventative Maintenance Checklist

• Yearly

Check roof drains.

Termite inspection/treatment (outside contractor).

Fire extinguishers checked (outside contractor).

Clean entire heating/air condition unit.

Check receptacles.

Taking Shortcuts

• How often do you wait until tomorrow to repair an issue?

• Have you ever used improper tools for a job because you

didn’t have the budget to purchase the correct equipment?

• Do you allow non-qualified people to make your repairs to

save costs(electrical/plumbing/roof)?

• Wait another year to replace the roof or parking lot?

• Stood on a chair instead of a proper ladder?

What If We Don’t Have The Staff?

This is where we need to use outside vendors to

assist in caring for our building and grounds.

It doesn’t matter if you are hiring grounds

maintenance vendors, replacing HVAC systems, remodeling, or constructing a new addition or

building, using the proper contract review

guidelines is vital to have a smooth and

uneventful project.

Deferred Maintenance

• By deferring preventative maintenance, you are taking chances.

• Increasing your risks for losses.

• Increasing your risks for injuries.

• Increasing your chance of litigation.

Deferred Maintenance

Thanks for being here!

Any Questions?