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CiCS Development PortfolioPortfolio of ProjectsCiCS Projects Portfolio background
NB Many of the stages are marked [T], meaning Tentative. Future stages of projects are subject to Gateway approval, and their shape is often conditional on the outcome of the previous stage.
Project (link to project web page) Project Manager From To Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18Alumni Portal Chris Smith 10/15 9/17 Portal development [T]
BI/MI Solution Darren Stevens 2/15 11/17Planning Tool Pilot Planning Tool Enhancements & RolloutCognos 11 Upgrade & Data Visualisation
Digital Campus Map Mark Morley 1/17 10/17 Feasibility Foundations Acquisition Implementation [T]Digital Media Hosting Darren Stevens 9/14 9/17 Implementation Soft Launch - Testing & Fixes Full launchEnquirer & Applicant Portal Simon Geller 4/15 7/17 Applicant PortalEvent CRM Gary Bollington 4/17 12/17 FeasibilityFoundations Implementation [T]General Data Protection Regulation Preparation Chris Smith 5/17 6/18 Feasibility [T] Foundations [T] Implementation [T]Identity & Access Management Transformation Darren Stevens 4/17 10/19 Feasibility Foundations Procurement ImplementationIntegrated Research Information Systems Simon Geller 3/14 6/18 Costing Tool Review Costings Tool & Systems Integration Systems Integration
PCI DSS Compliance Damon Strange 3/16 6/18Priority Compliance Phase 2 Compliance [T] Phase 3 Compliance [T]
Point-to-point Encryption Pilot of BAU Compliance Activity [T]
Personal Smart Card Services Chris Smith 10/16 11/17 Implementation & Pilot [T]Service Management Tool Damon Strange 1/17 1/18 FeasibilityFoundations / Research Acquisition [T] Implementation [T]Student eFile Kate Butler 11/09 6/17 CompletionStudent Lifecycle Martin McIntosh 01/17 12/19 Phase 3: Planning Discovery Implementation
VLE Development Simon Geller 3/17 12/18 Feasibility (T)Foundations (T)tionsPolicy, Culture & SupportSystem Acquisition [T] Install & Provision[T] Pilot [T] Roll-out [T]
University Website Management System Chris Smith 1/17 5/18 Feasibility Foundations [T] Implementation [T]
Projects PipelineProposed Projects Size Size: S >= 0.5 FTE Yrs/25k M >= 2.0 FTE Yrs/100K
L>= 10.0 FTE Yrs/500k
Approved for Feasibility SizeCampus Network Review SeRecruitment System MMyAnnounce (Staff & Students) MSAP & CIS Archive SSAP Systems Landscape L
CiCS Development Portfolio Portfolio of Projects - background NB This is a dynamic section of the Development Portfolio Definition which is updated throughout the year.
1 Active Projects Statuses: Feasibility Live [or On Hold] Closing Closed [or Cancelled if never became Live] Projects with a pre-active status are in table 2 below, and closed projects are in table 3 below. Service Advisory Groups (SAGs): BA (Business Activities), C&C (Communication & Collaboration), CI (Corporate Information), HS&T (Help, Support & Training), Infr (Infrastructure), L&T (Learning & Teaching), R&I (Research & Innovation)
Project Status Purpose Manager Sponsor Business Visionary
PPU Liaison SAG/s [Interested]
Learning & Teaching VLE Development Live To take forward the recommendations of the VLE Review 2016
project, acquiring and implementing a new or upgraded Virtual Learning Environment to meet the needs of students and staff, including the transition to the new/upgraded system and changes in policies and culture.
Simon Geller Wyn Morgan Chris Stokes Pablo Stern L&T
Research & Innovation Integrated Research Information Systems
Live To rework our existing research management systems (URMS, CARMA and the range of web based workflows provided by RIS) to both address usability and process issues and to provide a properly integrated, manageable and extensible system.
Simon Geller John McAuley Deborah McClean
Darren Stevens R&I
Communication & Collaboration Alumni Portal Live To create a secure portal for alumni to readily gain access to
relevant information and services, and enhance engagement with the Alumni Office, Careers and academic departments, who will have improved, shared alumni data.
Chris Smith Miles Stevenson Claire Rundstrom
Chris Attwell C&C
Digital Campus Map Live To map the University digitally and integrate into Google maps to allow people to easily get to and from the campus and then easily navigate their way around it once here.
Mark Morley Wyn Morgan Darren Stevens C&C
Digital Media Hosting Live To create a common repository for digital media which may be deployed through various channels such as iTunesU, MOOCS, MOLE etc
Darren Stevens Wyn Morgan Chris Stokes, Steve Thompson
Simon Geller C&C [L&T]
Enquirer & Applicant Portal
Live To enable enquirers and applicants to engage with the University via a portal which will give targeted communications, calls to action and access to systems as part of the enquirer and applicant processes.
Simon Geller Christina Edgar Sarah Bramall Pablo Stern C&C [CI]
June 2017 CiCS Development Portfolio Portfolio of Projects: Page 1 of 3
University Website Management System
On Hold To replace our aging web content management infrastructure (Polopoly and Wordpress); to split our internally facing content away from the public website, and include more content; to deliver a better experience for creators and users of content.
Chris Smith Simon Geller C&C [Infr]
Help & Support Service Management Tool Live To review what type of service/help desk provision is needed in
CiCS and across the University, evaluate system options and implement a solution.
Damon Strange Dave Surtees Tom Jenkins Chris Smith H&S
Corporate Information Business Intelligence/Management Information Solution
Live To deliver a new Business Intelligence/Management Information service including forecasting, modelling and improved dashboard functionality (eg MI View) with drill down to source data.
Darren Stevens Mike Hounslow Tony Strike Pablo Stern CI
General Data Protection Regulation Preparation
Feasibility To plan for the introduction of the new GDPR (General Data Protection Regulation) in May 2018, reviewing the current Data Protection landscape and the Information Commissioners Office (ICO) proposals for organisations to prepare for implementation.
Chris Smith Mat Zawadzki Chris Attwell CI
PCI DSS Compliance Live To achieve compliance with PCI DSS (Payment Card Industry Data Security Standard), developed to combat fraud, which will reduce the likelihood we will be victims of a breach and also assist subsidiary companies to achieve compliance themselves.
Damon Strange Robert Hebblethwaite
Julie Ryan & Sarah Turner
Simon Geller CI [Inf]
Student eFile Live To implement a central, electronic repository to hold all applicant and student documents and other, unstructured data.
Kate Butler Andrew West Anna Kingston Chris Attwell CI
Student Lifecycle Live To review student administration processes, specify overall requirements, assess available commercial and in-house options. Phase 2 to procure a new system and prepare for implementation.
Chris Attwell Andrew West Exec Sponsor: Shearer West
Prog Dir: Al Carlile
Pablo Stern CI [L&T]
Infrastructure Identity and Access Management Transformation
Live To put in place processes and procedures to ensure that members of the University have appropriate and timely access to the services provided by the organisation, and that conversely those who are not members do not.
Darren Stevens John McAuley Simon Geller Inf [C&C, CI]
Personal Smart Card Services
Live To assess the different new technologies available for personal smart services such as cashless payment, electronic purse, access control and