cim synopsis

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Project Synopsis CIMS

1. TITLE OF THE PROJECT:

Computer Institution Management System( CIMS)

2. INTRODUCTION AND OBJECTIVES

. The Computer Institution Management System is an application tomanage operation of a computer institute. Computer Institution Management System

not only manage course and student details but also manage information about their

collaboration agencies, staff and resource and so on. This system hold fee details of

students, salary of staff, and other income epenses.

It is de!eloped using the latest ."#T technology for $indo%s platform. It has

a simple user interface %hich helps to understand this soft%are &uic'ly and use it

more efficiently. Modules are designed as per the general order of an Institute

operation %hich helps to organie, maintain and follo% a specific system in an

Institute thus, pro!iding a systematic approach to manage Institute.

Salient Feature

uilt on latest ."#T technology.

Process dri!en not person dri!en.

*ser friendly Interface.

Paper %or' reduced to large etent.

Security +ccess and ights.

+ny time information as per your need at clic' of button.

O!"e#ti$e

Primary objecti!e of the project titled -CIMS is to ha!e an efficientsystem in place to help the computer institution in job handling. The system should help

management and all staff in their %or'ing and reduce o!erhead.

/i'e other offices a computer institution management also constitute se!eral

related and different sub process. Main Processes happening at a computer institute

starts %ith en&uiry. "et is admission, 'eep trac' of course progress and fee payment,conducting eaminations, distributing certificates and maintaining a relationship %ith

them for future benefit. These all are a chained process and related to each other. 0ther

Processes li'e 'eeping list of collaborating agents, course details, income epense

management, and resource management, report preparations etc., are not se&uential and

can be related.

Computer institution management soft%are must computerie all these

processes and ma'e management simple.

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%. PROJECT CATE&OR': RDBMS

(. TOOLS) PLATFOR*+ HARD,ARE an- SOFT,ARE

REUIRE*ENT SPECIFICATION

Plat/0r 2 Microsoft $indo%s 3P

Har-are re3uireent

Processor 2 +M4 +thlon 5 67 Processor 8999: 1.;


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Intr0-u#ti0n T0 .Net Frae0r8

."et is a ne% set of technologies released from Microsoft Corporation. The ."et

technology is one of the most po%erful and future oriented technologies based onInternet. The entire concept of ."et is built around the tool ."et rame%or'. $ith the

inno!ation of ."et technology the Microsoft tools has crossed one of the main barriers

of Platform independency issue. The architecture of ."et tools are designed in such a

%ay that it can be made platform independent.

$ith ."et the source codes that user %rites gets compiled by the language

complier and gets con!erted to a format called MSI/ (Microsoft Intermediate

/anguage). The Source code can be %ritten using any of the ."et supported languages

li'e ? ."et, CD, ?C :: ."et, Ja!a ."et etc. +ll the languages ma'e use of the ."et

rame%or' tool. The rame%or' contains the entire technology that is used to ma'e the

."et soft%are %or'. The rame%or' contains a set of inbuilt readymade class libraries.The ."et rame%or' contains a set of readymade classes %hich are put into different

groups called "amespaces. The "amespaces are created on the basis of objecti!es of

the classes %hich are %or'ing to%ards a common objecti!e

T9e C Lan7ua7e

The CD is a ne%ly introduced language by Microsoft. The languages combine

the features of Ja!a and C language and helps e!en Ja!a and C programmers to s%itch

to Microsoft Tools. The language %as not noticed initially %hen it %as launched. ut as

the time progressed the languageKs popularity has gro%n a lot. Today CD is considered

one of the industry standard languages by de!elopers all o!er the %orld. The study

conducted by !arious groups sho% that by end of year @99B the total number of CDde!elopers %ill cross the total number of ? ."et de!elopers all o!er the %orld. The

language also attracts a lot of people from Ja!a and C programming fields also due to

the similarity in synta and de!elopment styles of the CD language.

SL Ser$er

Microsoft SE/ Ser!er @99; is a database platform for largeHscale online

transaction processing (0/TP), data %arehousing, and eHcommerce applicationsL it is

also a business intelligence platform for data integration, analysis, and reporting

solutions.SE/ Ser!er @99; includes a !ariety of highly precise, configurable security

features. These features can empo%er administrators to implement defenseHinHdepth

that is optimied for the specific security ris's of their en!ironment.

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;.1 PROBLE* DEFINITION

0ur problem is to de!elop a system %hich helps all staff of a computer

institution to reduce their paper %or' and %hich pro!ides accurate outputs %ithout any

delay. To de!elop such a system %e ha!e to eamine each and e!ery operation done in acomputer institute includingHuser, students, forms, transactions, course any syllabus

related data, conducting eamination and result publishing procedure, certificate issue

details, and reports needed on daily, monthly and yearly basis.

#isting system is manual system %hich re&uire large amount of time for

searching and re&uire much man po%er for the same. =ere information storage is using

paper files and %riting and sa!ing them is !ery difficult. To sol!e such problems, a

computer institution needs an automated system to handle the operations.

+ computer institution can ha!e documents %hich contain collaborating agency

details, course details, #n&uiry and +dmission details, ee Collection and salary

statements, income epense statements, call details and so on. 0ur problem is to

computerie such details in easier and simpler manner %hich gi!es facilities for simpleand efficient information retrie!al in !arious formats.

;.2 REUIRE*ENT SPECIFICATIONS

$hen problems are identified, it is usually to%ard the end of the projectH

in system testing or e!en con!ersion. The people %ho are most acti!e during system

de!elopment are programmers. This %as one reason a great deal of attention has beengi!en to impro!ing the maintainability of programming. +ctually, ho%e!er, the problem

typically begins during the initial stages of the project. So there is a need for

establishing an o!erall frame%or' that %ill lead to a successful implementation. There

are se!eral steps in establishing a project.

1. Understand the problem2 #ach project should be studied to e!aluate the degree of

change, the scope of the project, and the cost of late completion. Projects that in!ol!e a

high degree of change and re&uire a close %or'ing relationship %ith the user staff

normally re&uire only a %ritten objecti!e, a target data and responsible person. =o%

much management is needed in either project is a decision that in!ol!es a delicate

balance bet%een ris' and cost.

2.Specify project responsibility. The user eecuti!e should sponsor the project and beresponsible for the right amount of user in!ol!ement.

Re3uireent 0/ CI*S0ur aim is to de!elop a system %hich assists a computer institution staff

to do their day to day %or's. Main re&uirements are agency details and course details

management, en&uiry and admission details management, ee collection, Salary

payment and income epense details management etc.

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Fun#ti0nal Re3uireent

$hen user open the soft%are /ogin form must be displayed. /ogin form must

allo% user to egister or allo% registered user to /ogin %ith their username and

pass%ord.

System should allo% adding, editing or deleting Collaborating agency details.

Collaborating agency details insertion and editing should be possible only %ith

administrator pri!ilege.

System should ha!e options to add, edit, delete and print different course

details.

System should allo% handling en&uiry details, admission details and not joined

details.

System must ha!e options to monitor follo% up details. +nd it should pro!ide

proper details for calling students.

#n&uiry follo% up should contain only those en&uiries that are not joined yet

and it must filter en&uiries.

System should ha!e options to monitor fee collection and 'eep trac' of course

progress, attendance, and fee remittance.

System must pro!ide !arious reports of en&uiry, admission, not joined en&uiry,

fee collection, salary payment, income and epense, attendance, and

eamination on daily, %ee'ly and monthly basis as per need.

N0n/un#ti0nal Re3uireent

#asy to use

4ata #ntry should be as minimum as possible

=igh 4ata Security

Simple forms

Proper Tool tips

#rror detection and correction

+!oid duplicates

ast and #fficient searches

Proper !alidation

Minimum memory re&uirement


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;.% PROJECT PLANNIN& AND SCHEDULIN&

;.%.1 C0t etiati0n

0ne tas' in project planning is estimation. 0nly a rough estimation of each timeand effort can be calculated at the early stage. +s the project progresses, further

estimation can be done. ollo%ing is a processHbased estimation of the acti!ities

in!ol!ed in the project.

A#ti$it5 Durati0n in ee8


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C0t 0/ t9e Pr0"e#t

;.%.2 PROJECT SCHEDULIN&

PERT CHART(Program Evaluation and Review Technique

P#T is a project scheduling method that allo% soft%are planner to determine

the critical pathHthe chaining of tas's that determines the duration of the project,

establish -most li'ely time estimates for indi!idual tas's by applying statistical models

and calculate boundary times that define a time %indo% for a particular tas'.

&ANTT CHART


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=. SCOPE OF THE SOLUTION

In todays life e!ery thing is automated. "o% Paper documents and forms are

not part of our life. So %e re&uire a computer system and digitied documentse!ery%here. =ere is our CI*Ss importance as soft%are for computer institution

management. My project has a big scope to do. 0ur system can manage all acti!ities of

a computer institution in simple and efficient manner. CI*S is management soft%are,

%hich enables an institution management to2

eep trac' of the acti!ities Q day to day performances of center

Minimie cost

educe ecessi!e paper flo%

Increase efficiency

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>. ANAL'SIS

>.1 DATA FLO, DIA&RA*

Le$el?@

Le$el?1

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Le$el?2 :+dmin Process

Le$el?2 :+cti!ity Process

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Le$el?2 :Payroll and finance Process

Le$el?2 :eport generation Process

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>.2 ENTIT' RELATIONSHIP DIA&RA* ER?DIA&RA*

The #ntityHelationship Model is a conceptual data model that !ie%s the real

%orld as consisting of entities and relationships. The model !isually represents these

concepts by the #ntityHelationship diagram.

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.1 *ODULARIATION DETAILS

The +pplication is designed in modular format. #ach module pro!ides specific

functionality for the business tas's and can be customied to suit the uni&ue

re&uirements of your company. CIMS contains 7 modules2

1. A-initrat0r *0-ule:

+dministrator module contains acti!ities li'e user registration, setting pri!ileges

to users, managing agency information etc.

1.1 *ser egistration2 This sub module handles registration process. *ser

registration is important because only registered users can access

the system.

1.@ Pri!ilege Module2 This sub module set different pri!ileges to all

registered users. y setting pri!ileges to different users

administrator can control access to system according to theirposition.

1.8 +gency Module2 This sub module manages collaborating agency details.

It support add, edit, or remo!e agency details including details of

regional office and head office.

2. A#ti$it5 *0-ule:

+cti!ity module is the main module of CIMS as it handles all main acti!ities of

a Computer institution. +cti!ity module contains B sub modules %hich are important in

the system. They are2 H Course Module, #n&uiry Module, +dmission Module, #n&uiryfollo%Hup module, Scheduling Module and #amination Module.

@.1 Course Module2 This sub module manages course information including

course details, ee details, syllabus etc.

@.@ #n&uiry Module2 This sub module handles en&uiry details and it

pro!ides information for #n&uiry follo%Hup module and pro!ides

student details for +dmission module.

@.8 +dmission Module2 +dmission module manages +dmission process.

@.7 #n&uiry ollo%Hup module2 this sub module handles not joineden&uiries. It includes call details of such en&uiries.

@. Scheduling Module2 This sub module manages time scheduling of

students.

@.6 #amination Module2 #amination sub module handles #amination

egistration and esult storage.

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%. Pa5r0ll an- Finan#e *0-ule:

This module deals %ith Salary information, ee receipt information and day to

day income epense information.

8.1 Salary Module2 This module deals %ith staff salary payment.

8.@ ee Info Module2 This sub module handles Monthly fee collection and

identifies students %ho not pay fee correctly.

8.8 Income #pense Module2 This sub module deals %ith all income

epense details.

(. Re60rt *0-ule:

7.1 +cti!ity eports2 +cti!ity reports includes course report, #n&uiry report,

+dmission report, "ot joined report etc.

7.@ Income #pense eports2 Income epense reports includes eecollection report, income epense report etc.

7.8 Payroll eports2 Payroll reports include salary report.

*0-ulariati0n C9art

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.2 Ta!le

+ database can be thought of as a set of logically related files organied to

facilitate access by one or more applications programs and to minimie data

redundancy. It is a stored collection of data, organied on the basis of relationships inthe data rather than the con!enience of storage structures.

T9e -ata!ae tru#ture #0nit 0/ /0ll0in7 ta!le:

Si "o 2 1

Table "ame 2 agencytable

Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n

+gencyId ?archar Primary ey +gent Id

4ateCreat datetime ; "ot"ull 4ate of entry of agency details

egId int 7 oreign ey egional 0ffice Id=eadId int 7 oreign ey =ead 0ffice Id

Si "o 2 @

Table "ame 2 ContactPersontab


CPId Int 7 Primary ey Contact Person Id

4esignatio ?archar 89 "ot "ull 4esignation of Contact

"ame ?archar 89 "ot "ull "ame of Contact Person

Contactno ?archar 9 "ot "ull Contact "umbers of#mailid ?archar 89 "ot "ull #mail Id of Contact Person

Si "o 2 8

Table "ame 2 0fficeTab


Id Int 7 Primary ey 0ffice Id

"ame ?archar 19 "ot "ull 0ffice "ame

Print"ame ?archar 89 "ot "ull ull "ame

+ddress ?archar @9 "ot "ull +ddress of office

Phone"o ?archar 1 "ot "ull Contact number

a ?archar 1 "ot "ull a number

#mailId ?archar 89 "ot "ull #mail Id

CPId Int 7 "ot "ull Contact Person I4

#mblem ?archar 9 "ot "ull Path of emblem file

Si "o 2 7

Table "ame 2 Attend_Table


Studid Int 7 Primary 'ey Student Id

4ate int 7 Primary 'ey 4ate

P+ int 7 "ot "ull Present or +bsent or holyday

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Si "o 2

Table "ame 2 StaffTable


StaffId Int 7 Primary 'ey Staff Id

"ame ?archar @ "ot null Staff name+ddress ?archar 19 "ot null Staff address

Cpid Int 7 oreign 'ey Contact Person Id

4ob 4atetime ; "ot null 4ate of birth

&ualificaio ?archar @ "ot null Eualification of staff

salary float ; "ot null Salary of staff

Si "o 2 6

Table name 2 coursetable


Code Int 7 Primary ey Course Codename !archar 19 "ot "ull Course "ame

printname ?archar 89 "ot "ull ull "ame of Course

duration ?archar 1 "ot "ull 4uration of Course

MinEua ?archar 19 "ot "ull Minimum &ualification re&uired

syllabus ?archar @ "ot "ull Course Syllabus

Csee float ; "ot "ull Course ee

STa loat ; "ot "ull Ser!ice ta if any or 9

4isct loat ; "ot "ull 4iscount if any or 9

egee loat ; "ot "ull egee if any or 9

Ins+mt float ; "ot "ull +mount per Installment

Si "o 2 B

Table "ame 2 StudentTable


Studid Int 7 Primary 'ey Student Id

"ame ?archar @ "ot null Student name

+ddress ?archar 19 "ot null Student address

Cpid Int 7 oreign 'ey Contact Person Id

4ob 4atetime ; "ot null 4ate of birth

eligion ?archar @ "ot null eligion of studentcast ?archar @ "ot null Cast of student

&ualificaion ?archar @ "ot null Eualification of student

Si "o 2 ;

Table "ame 2 SalaryPayment


StaffId Int 7 oreign 'ey Staff Id

4ate datetime ; oreign 'ey 4ate of payment

+mount float ; "ot null +mount paid

emar's !archar 9"ot null

emar's if any

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Si "o 2 R

Table "ame 2 #n&uiryTable


#n&Id Int 7 Primary 'ey #n&uiry Id

#n&4ate datetime ; "ot null #n&uiry 4ate

StudId Int 7 oreign 'ey Student I4CourseCode ?archar 89 "ot null Course Code

ad!ef ?archar 1 "ot null +d!ertisement eference

emar's ?archar 199 "ot null emar's if any or 9

Counsellor Int 7 "ot null Counsellor id

Si "o 2 19

Table "ame 2 +dmissionTable


+dmI4 Int 7 Primary 'ey +dmission I4

4ate 4atetim ; "ot null +dmission 4ate#n&id Int 7 oreign 'ey #n&uiry Id

emar's ?archar 199 "ot null emar's if any or 9

coursecode !archar 89 "ot null Course Code of Course Joined

Si "o 2 11

Table "ame 2 ollo%*p


id Int 7 Primary 'ey Call Id

#n&id int 7 Primary 'ey #n&uiry I4

Si "o 2 1@

Table "ame 2 eePayment


StudId Int 7 oreign Staff Id

4ate int 7 "ot null 4ate of payment

ec"o int 7 Primary eceipt "umber

+mt int 7 "ot null +mount paid

emar's int 7 "ot null emar's if any

Si "o 2 18Table "ame 2 atchTable


atchId Int 7 Primary 'ey atch I4

Starttime ?archar ; "ot null Start Time

#ndtime ?archar 9 "ot null #nd Time

4ays ?archar ; "ot null

Specify atch TypeH

egular, Sunday, Saturday

or other

Totalstud int 7 "ot nullTotal "umber of students

allo%ed

1B


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Si "o 2 17

Table "ame 2 CallTable


id Int 7 Primary ey Call Id

Cl4t 4atetime ; "ot null Call 4ate

eason ?archar 9 "ot null eason"cl4t 4atetime ; "ot null "et Call 4ate if any or 9

Si "o 2 1

Table "ame 2 ScheduleTable


atchId Int 7 Primary 'ey atch Id

Studid int 7 oreign 'ey Student Id

Staffid int 7 oreign 'ey Staff Id

Si "o 2 16

Table "ame2 Inc#ptab

Fiel- Nae DateT56e Sie C0ntraint De#ri6ti0n

4ate 4ateTime ; "ot "ull 4ate

Type ?archar B "ot "ull Income>epense

category ?archar @9 "ot "ull Category

+mt ?archar "ot "ull +mount

desc ?archar 199 "ot "ull 4escription

Si "o 2 1B

Table "ame 2 #amTable

Fiel- Data T56e Sie C0ntraint De#ri6ti0n

#amId Int 7 Primary #am Id

#name Int 7 oreign Papercode

edate 4atetime ; "ot null #am 4ate

Starttime ?archar 19 "ot null S#am Time

Matime ?archar 19 "ot "ull 4uration of eam

Si "o 2 1;

Table "ame 2 #amegister

Fiel- Data T56e Sie C0ntraint De#ri6ti0n#amId Int 7 Primary #am Id

Studid int 7 oreign Student Id

mar' int 7 "ot null Mar' obtained

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.% PROCESS LO&IC

Re7iter Uer

A-- Pri$ile7e

1R


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En3uir5 Pr0#e

A-ii0n Pr0#e

@9


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En3uir5 F0ll0 u6

@1


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.( I6leentati0n et90-0l075

The implementation is the final stage and its an important phase. 0ne major

tas' of preparing for implementation is education of users, %hich should really ha!e

been ta'en place much earlier in the project %hen they %ere being in!ol!ed in thein!estigation and design %or'.

4uring the implementation phase system actually ta'es physical shape. In

order to de!elop a system actually ta'es physical shape. In order to de!elop a system

implemented, planning is !ery essential. The implementation phase of the soft%are

de!elopment is concerned %ith translating design specifications in to source code the

user test the de!eloped system and changes are made according to their needs. efore

implementation se!eral tests ha!e been conducted to ensure that no errors are

encountered during the operation. The implementation phase ends %ith an e!aluation

of the system after placing it into operation for a period of time. Implementation is the

third phase of the system process.

In order to achie!e the objecti!es and the epected performance the system

has been de!eloped in a highly interacti!e and userHfriendly manner.

T9ere are t9ree t56e 0/ i6leentati0n

Implementation of a computer system to replace a manual system

Implementation of a ne% computer system to replace an eisting System

Implementation of a modified application to replace an eisting system

using the same computer

I6leentati0n 6lan 6re6arati0n: +n implementation coHordination

committee based on the policies of the organiation is appointed. The committee

using the planning techni&ues prepares a clear path for the implementation

acti!ities.E3ui6ent a#3uiiti0n: +ccording to the abo!e plan, the necessary

e&uipment is ac&uired to implement the ne% system.

Pr07ra #0-e 6re6arati0n: The most important part of de!elopment

acti!ity is coding. The system flo%charts and other charts con!erted into modular

programs and they ha!e to be compiled, tested and debugged.

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.; LIST OF REPORTS

1. Course eport

@. +gency eport

8. ee Collection Student %ise report

,ee8l5 Re60rt

1. #n&uiry eport

@. +dmission eport

8. "ot Joined eport

7. $ee'ly ee Collection eport

. $ee'ly Income #pense eport

*0nt9l5 Re60rt

1. #n&uiry summary

@. +dmission Summary

8. "ot Joined Summary

7. Monthly ee Collection eport

. Income #pense eport

6. Salary eport

B. Time Schedule

;. +ttendance eport

R. /ea!e eport

19. #amination Conducted eport

11. #amination esult eport

1@. Certificate Issue eport

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. I*PLE*ENTATION OF SECURIT' *ECHANIS*S

AT VARIOUS LEVELS

Data!ae)Data Se#urit5The first le!el of security employed in the ."#T frame%or' %ith database

security is at the database le!el. SE/ Ser!er !alidates users at t%o le!els.

/ogin authentication

Permission !alidation on user database.

SE/ ser!er authenticates the user before the user can access any data in the

database. In SE/ Ser!er each user is gi!en a separate account 'no%n as *ser log

account. #!ery user interacts %ith SE/ ser!er using this account. +uthentication

identifies the user %ho is using a login account and gi!es the permission to connect to

SE/ Ser!er. If authentication is unsuccessful, the user cannot connect to SE/ Ser!er.

The security features considered %hile de!eloping the system so as to a!oid

the errors and omissions that may lead to serious problems .The system may ha!e to

face the un%anted e!ents called threats .Computer system is secure against a particular

threat if counter measures ha!e been ta'en to reduce an acceptability lo%Hle!el

amount of loss that the threat may be epected to cause o!er a gi!en period of time.

+ computer should be protected from the follo%ing three problems2

/oss of a!ailability

/oss of integrity

/oss of confidentiality

In this project data security, data !alidation chec'ing methods are applied

using a pass%ord authentication. +ll the data, %hich is entered by the employee and

the administrator, %ill be !alidated. *sers should enter their *sername and pass%ord

for the re&uesting access.

Creati0n 0/ Uer 6r0/ile an- a##e ri79t

Uer A##e Ri79t

+dmin Can +ccess +ll orms

Staff +llocated Pri!ileges

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1@. FUTURE SCOPE AND FURTHER ENHANCE*ENT

OF THE PROJECT

+s basic operations of a computer institution not changed %ith time, %e can say

that this system can be used for many years %ithout any large change.

$e can easily add ne% modules easily %ith CIMSoft. $e can add modules for

accounts, $ord processing, budgeting etc. "e% modules can easily integrate %ith

eisting system and can function as before %ith ne% features. $e can also add

Computer /ab scheduling and Theory class room scheduling for optimied resource

utiliation.

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11. BIBLIO&RAPH'

1. Soft%are #ngineering H Ian Somer!ille.

@. System +nalysis and 4esign H John Stebbe

8. Microsoft ?isual CD."#T H =offman

7. Sams Teach ourself the CD language in @1 days H Jones

7. SE/ Ser!erHThe complete eference H

cim synopsis

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