cio council briefing - 01/08/08

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State Technology Transformation CIO Council January 8, 2008

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Page 1: CIO Council briefing - 01/08/08

State Technology Transformation

CIO CouncilJanuary 8, 2008

Page 2: CIO Council briefing - 01/08/08

Georgia Technology Authority 2

Agenda

• Where Are We Today?

• Decision Summary

• Participating Agency Procurement Teams

• Next Steps in Participation Model

• Timeline for Execution

Page 3: CIO Council briefing - 01/08/08

Georgia Technology Authority 3

Where Are We Today?

• Decision from Governor Perdue

• Participation model

• Timeline for execution

• Two-part transformation▪ GTA▪ State IT enterprise

Page 4: CIO Council briefing - 01/08/08

Georgia Technology Authority 4

• Self-funding solution • GTA manages infrastructure

▪ Consolidation of state IT infrastructure ▪ Outsourced relationship with external service providers

• Competitive bid: 5 - 7 year ▪ Contracts with a value of $1.2 - 1.4 billion

• Winning vendors commit approximately $40 million ▪ Second data center▪ Enterprise disaster recovery capability ▪ Server consolidation▪ Technology tools needed to manage and diagnose ▪ Best practice operational management

Decision Summary

Page 5: CIO Council briefing - 01/08/08

Georgia Technology Authority 5

• Continual investment program = current technology base

• $22 million per year reduction in IT infrastructure spending

• Reduce FTE’s from 1095 to 170▪ Transition of state personnel to a 3rd party vendor = 554▪ GTA state employee layoffs = 237▪ Vacancy eliminations = 134▪ Governance = 170 (GTA and state agencies)

• Renegotiate telecom contracts▪ Backbone network ▪ Local service delivery

Decision Summary

Page 6: CIO Council briefing - 01/08/08

Georgia Technology Authority 6

• One full-time agency lead

• Three part-time reps for data collection▪ Technical▪ Financial▪ Contracts

• One or more full-time tower leads

• One part-time HR rep

• Business/application rep recommended▪ May be fulfilled by agency lead

Representative view of agency procurement team based on size of agency

Participating Agency Procurement Teams

Page 7: CIO Council briefing - 01/08/08

Georgia Technology Authority 7

Next Steps in Participation Model

• Agencies nominate extended team members: Jan. 14

• Human resources team kickoff: Jan. 17

• Full extended team kickoff: Jan. 30

• Extended team on site at GTA: Feb. 5

• Requirements, RFP development: Jan. Mar. 08

• Bid process: Apr. Oct. 08

• Transition: Nov. 08 Mar. 09

Page 8: CIO Council briefing - 01/08/08

Georgia Technology Authority 8

1/1/2008 4/1/2009

Jan-08 - Mar-08RFP Build

Jan-08 - Mar-08RFP Build

Nov-08 - Mar-09Transition

Apr-08 - Oct-08Bid Process

Apr-08 - Sep-08Bid Process

10/1/2008 - 12/29/2008Transition

Jan-08 - Mar-08Define Requirements

Apr-08 - Jun-08Pre-qualification of ESPs

Jul-08 - Aug-08Transition Prep

Sep-08 - Feb-09Phased Roll-out

10/31/2008Award Contract

9/30/2008Award Contract

7/1/2008Select pre-qualified ESPs

4/1/2009Transition Completed

1/3/2009Transition Completed

9/10/2008GTA Regional Ops Wind Down

Infrastructure Services (Mainframe & Servers)

Managed Network Services

Local Telecommunications

Services

2/28/2009Transition Completed

Timeline for Execution

Page 9: CIO Council briefing - 01/08/08

Georgia Technology Authority 9

There is a risk in maintaining the balance between the amount of change that can be managed at any one time, how poor the IT infrastructure is

and the improvement that is required.

PoorIT Infrastructure

Amount ofChange

Risk

Balance of Transition

Page 10: CIO Council briefing - 01/08/08

Georgia Technology Authority 10

Questions?

• FAQs online at www.gta.georgia.gov/transformation▪ Participating agencies▪ Nonparticipating agencies

• E-mail additional questions to [email protected]

Page 11: CIO Council briefing - 01/08/08

Georgia Technology Authority 11