CIOFF CHAIRMAN’S CIOFF CHAIRMAN’S REPORTREPORT

Partners for eGovernance

July 15, 2009

CIOFF SUPPORT TO CIOF

• Harness individual CIOF member’s expertise/skills

for special/consultancy projects, with corresponding appropriate compensation

Shield the CIOF from possible conflict of interest issues in the conduct of vendor-supported CIOF events/activities

CIOFF SUPPORT TO CIOF

Provide funding support, as needed, for CIOF Special Projects, including attendance of CIOs in conferences or training programs whenever their respective agencies

are unable to do so Plan, organize and manage CIOF GMMs and Year- End Christmas Party

• Plan, organize and conduct Training Courses for CIOF Members/CIOs

PROGRAMS/ACTIVITIES(2009)

Completed Events/Activities

• Planning Workshop, DAP, Tagaytay - Jan 16-17, 2009

• 1st CIOF GMM, Crowne Plaza - Feb 17, 2009

• 1st International CIO Video- Conference Seminar, with CSC Chair as Guest Speaker - April 1, 2009

• 2nd CIOF GMM: - June 4, 2009 - Launched IT Month with CICT Chairman Rey Chua as guest speaker - Launched Government IT Awards - Briefing on ICT Caravan by Comm. Mon Ibrahim

PROGRAMS/ACTIVITIES(2009)

Others

• CICT -NCC granted CIOF-CIOFF’s request for an office in the CICT-NCC Building as CIOF-CIOFF Head

Office

• CIOF-CIOFF is now a full-service office, with office furnishings, a

desktop PC and printer, LAN and wireless Internet access, a direct line (492-4229), a local IP phone (Loc no.

1211), and a full-time office assistant (Ms. Chona Pascual)

PROGRAMS/ACTIVITIES(2009)

Upcoming Events/Activities

• RTD on Business Continuity Planning and Management (BCPM) - Aug 6, 2009

• 3rd CIOF GMM - Aug 21, 2009

• 1st CIOF-CIOFF-NCC (NCI) BCPM Training Course for CIOs - Oct 12-14,

2009

• 4th CIOF GMM - Oct 22, 2009

• 5th CIOF GMM and Christmas Party - Dec 11, 2009

PROJECT STATUS IN-CHARGE REMARKS

1. GISP Updating

Project Proposal, including draft

TORand RFP

completed/submitted to NCC

Dan Pabellon/Cynthia

Topacio

Project Proposal submitted Dec 2009;TOR, RFP completed/submitted April 2009;Awaiting DBM issuance of SARO

2. Business Continuity

Planning and Management (BCPM) RTD

RTD tentatively scheduled on Aug 6, 2009

Also to launch BCPM Seminar

Dan Pabellon/Minnie Mesina

CICT-NCC-NCI and EMC as Partners

CIOs, research and planning, and budget, finance and accounting heads as target participants

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

PROJECT STATUS IN-CHARGE REMARKS

3. BCPM Seminar-Workshop

TOR, Course Design, and Course Syllabus now being prepared, together with NCI

Danny Pabellon/Minnie Mesina

Malou Aquilisan for NCI

CIOs , heads of research, finance and accounting as target participants

4. BCPM Project for SEC

Technical presentation for SEC conducted; Project arrangements now being discussed with SEC

Dan Pabellon/George Kintanar

EMC and Van Eyckas partners

Other areas for assistance/cooperation discussed with SEC Comm. Jenny Cueto

5. PEZA Project

Mgmt/Consult-

ing Svcs

Agreement/Contractsigned; ISSP updating started

Ivan Uy/Cynthia Topacio/Minnie Mesina

Awaiting issuance of PEZA Internal Office Order creating project counterpart team

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

PROJECT STATUS IN-CHARGE REMARKS

6. Knowledge Resource Database

Conceptual framework/ initial Database design completed

Design-Programming of web-enabled KRDB to start

Ivan Uy/Tess Martinez

In the process of negotiating sponsorships for printed version

7. SOPs (Rules on engagement)

Data gathering; background research being undertaken

Jo Vidal/Col. Bing Rivera

8. CSC CCB Project

Draft MOA among CSC, CICT-NCC, BIR, PhilHealth, BoC, SSS already with BIR (Comm Lilia Guillermo)

Cecil Reyes/Dan Pabellon/Tess Martinez

Scheduled meeting to discuss draft MOA with BIR Comm. Lilia Guillermo

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

PROJECT STATUS IN-CHARGE REMARKS

9. Gov’t ICT Awards

Launched during the 2nd CIOF GMM

Letters of invitation to nominate sent to all department/agency heads, including LGUs

Juli Sudario/Didith Gerez/Ver GajeOthers involved:Dan

Pabellon/RemzNunez/Lorna

Sales/Portia Gutierrez/Ria Esquivel

Prizes solicitation letters to prospective sponsors/Congressmen already prepared/some sent

10. Software as a Service (SAS) – Application Service Provisioning

DB Wizard/SQL George Kintanar/

Cynthia Corvite/Ivan Uy/Peri Espino

Exploring funding from the eGov Fund/other sources

11. POS Rationalization Policy

For presentation to the Foundation, then to the CIOF

George Kintanar/

Lilia Guillermo

BIR as Partner agency, with micro and small businesses as target beneficiaries

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

PROJECT STATUS IN-CHARGE REMARKS

12. Unified Communication Project

TOR being prepared with Microsoft for submission to USTDA

George Kintanar/Dan PabellonMicrosoft as partner

CIOF Task Force to be revived

13. US Obsevation Trip

TOR being prepared for submission to USTDA

George Kintanar/Juli Sudario/Ver Gaje/Dan Pabellon

TOR to be completed for submission to USTDA

14. CIOF Membership Promotion

NCC Circular to all departments and agencies, including LGUs to be re-issued

Teena Adina/George Kintanar/Marlene Robusa

DILG to issue department circular requesting all LGUs to designate their CIOs, IT planning officers

15. CIOF Membership Database Updating

New web-based CIOF-CIOFF database being designed

Ivan Uy/Tess Martinez

To coordinate with NCC re: initiative on names records format standardization

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

PROJECT STATUS IN-CHARGE REMARKS

16. MOU with E3 Currently discussing with E3 Project further areas for collaboration

Dan Pabellon/Tess Garcia (E3)

Signed last Oct 23, 2008 among CIOF,CIOFF, and E3

17. Creation of ICT Quality Assurance Panels, with NCC-CICT

Trustee Bing Rivera already presented to the BOT concept and general outline of creating ICT Quality Assurance Panels to assist the CICT-NCC in exercising their oversight/monitoring functions in the implementation of government ICT projects

Col. Bing Rivera/Dan Pabellon/Remz Nunez

Comm Tim Diaz de Rivera already agreed in principle

CIOFF Resolution to be presented to CICT-NCC as basis for fleshing out the concept

STATUS OF SPECIAL PROJECTS(As of July 15, 2009)

CIOF-CIOFF REVENUE SHARING SCHEME(From Sponsored CIOF GMMs)

1. Collection from Attendance/ CIOF Membership Fees - 100 % (to

CIOF)

2. Collection from Sponsorship Fees (net of expenses, including payment of

finders’ share):

• Events Management Team - 25 %

• CIOFF Share - 65 %

• CIOF Share - 10 %

Summary of Revenue, Expenditures, and Income

(As of July 15, 2009)

DATE EVENTSPONSORS/PARTNERS

COLLECTION(In PhP)

EXPENSES(In PhP)

NET INCOME(In PhP)

REMITTED TO CIOF

(In PhP)*

Jan. 16-17, 2009

CIOF/CIOFF Planning

Workshop DAP Tagaytay

SICPA 50,000.00 31,485.00 18,515.00

 

Feb 17, 20091st Membership

Meeting: "Becoming A

High Impact CIO”

Planwell AC Corp

288,000.00 12,500.00 **

15,000.00***

288,000.00

12,500.00

15,000.00

12,500.00**

April 1, 2009 CIOF FIRST INT’L VIDEOCON SEMINAR"Transforming Government Service Delivery"

Oracle Phils. 100,000.00 8,224.00 91,776.00 9,177.60*

June 4, 2009

2nd General Membership Meeting: “National ICT Month: Challenges Ahead”

GlobeAvayaTrends & Technologies,Microsoft

8,000.00**

250,000.00

182,353.31 67,646.69 8,000.00**

6,764.67*

Add Amount Remitted to CIOF Feb 26, 2009

320,000.00

TOTALS 723,000.00 510,062.31 212,937.69 356,442.27

*Turned over to CIOF Treasurer **CIOF Membership Dues ***Booth Rentals

BALANCE SHEET(As of July 15, 2009)

Total Assets Cash in Bank PhP 694,601.78 Cash on hand 16,982.68 Receivables (Microsoft) 50,000.00 Inventories (Mugs/T-Shirts) 17,420.00 Equipment (Est. book value of PC, laptop, printer, phone set, wooden cabinet, water dispenser) 120,000.00 PhP 789,004.46 Liabilities (Loan)

600,000.00 Equity Paid-up Capital 1,000,000.00 Retained Earnings 15,550.38 PhP

1,015,550.38

LOAN REPAYMENT

Amount of Loan from CIOF - PhP 920,000.00 Less amount paid (Per CIOFF Board Resolution No. 009-02, dated 26 Feb. 2009) 320,000.00 Balance payable on or before Dec 31, 2010 PhP

600,000.00

THANK YOUTHANK YOU

CIOFF CHAIRMAN’S CIOFF CHAIRMAN’S REPORTREPORT

Partners for eGovernance

July 15, 2009