citizens’ equal opportunity commission

CITIZEN’S EQUAL OPPORTUNITY COMMISSION Minutes from August 4, 2010

THE CITY OF SAN DIEGO

CITIZENS’ EQUAL OPPORTUNITY COMMISSION REGULAR BUSINESS MEETING

*CD of Recorded Minutes available upon request

MINUTES

Wednesday, August 4, 2010 - 6 P.M. – 8 P.M. City Administration Building

Council Committee Room th202 C Street – 12 Floor

San Diego, CA 92101

Commissioners Present: Dr. Shirley Weber (Chairperson) Brad Barnum Mike Olivier Debbie Day Juan Gallegos Ron Cho

Excused/ absent Commissioners: Maurice Wilson, Stampp Corbin

MAYOR’S STAFF: Debra Fischle-Faulk, Administration Department Director Hildred Pepper, Purchasing & Contracting Department Director Laura Davis, Equal Opportunity Contracting Program, WPO

I. CALL TO ORDER: The meeting was called to order at 6:05 p.m. by Chairperson Shirley Weber, who also introduced newly appointed Commissioner Mike Olivier.

II. APPROVAL OF MINUTES AND AGENDA: The Agenda was unanimously approved. Minutes from July 7, 2010 approved with corrections requested by Commissioner Barnum.

III. PUBLIC COMMENT: NONE

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IV. PRESENTATION: Proposed Equal Benefits Ordinance by Pam Ison Pam Ison, District 3 Council Representative presented Councilmember Todd Gloria’s proposed Equal Benefits Ordinance. (Powerpoint Attached)

There was extensive discussion regarding the following issues:How will the Administration Department be able to enforce the Ordinance?

o Living Wage Ordinance Division will enforce the Ordinance with little impact to their program.

What are the effects of the Proposed Equal Benefits Ordinance on Small Businesses? o The fiscal impact will be spread out evenly.

How have the other Cities dealt with this ordinance? o Pam Ison responded that they are currently collecting data. o Small Business waiver was suggested.

Commissioners asked a number of questions regarding the impacts on small businesses, exemptions, monitoring, etc. They requested additional information regarding other City ordinances and clarification on exemptions. Ms. Ison agreed to provide the information requested.

V. ACTION ITEMS: None

VI. STAFF REPORT: Debra Fischle-Faulk – Director’s Program Update for CEOC

Small Local Business Enterprise Program – Effective 7/1/2010 Application Workshops held:

4/8/2010 – Mayor’s Initial Announcement @ Balboa Park Club 5/19/2010 – Balboa Park Club Bidders Symposium 5/25/2010 – Tubman Chavez Multicultural Center 6/1/2010 – DVBE Meeting, Balboa Park Club 6/3/2010 – Subs for Subs, Balboa Park Club 6/3/2010 – Turner School of Construction Management Airport Authority Facilities

Maintenance Building 6/4/2010 – City Protégés, War Memorial Building 7/20/2010 – Asian Business Association Meeting

165 applications received, 79 approved 73 pending 13 denied Announcement with application posted on City’s website Application posted on P&C’s vendor website 6/7/2010 Several notices sent out to City’s database and several Caltrans certified firms 3 notices with application sent out to Minor Construction Program participants

2


Program Presentations: Radio coverage on SBAs station 4/9/2010 Consultant Group Presentation 4/14/2010 Public Agency Consortium (PAC) meeting 5/26/2010 Consultant Group Presentation 5/27/2010 Mtg. w/President SD Regional Minority Supplier Development Council 7/28/2010 Supplier Diversity Week

Goal Setting Committee established-2nd meeting 7/19/2010 Bid discount application spreadsheet developed being reviewed by P&C Bid Specifications drafted and approved Good Faith documents finalized – using Caltrans forms A&E consultant input meetings 4/9/2010 General Requirements Contracts – additional smaller contracts identified for SLBE’s Only Joint Effort with Asian Business Association – How to do Business with City and SLBE Application Workshop – 7/20/2010, Catamaran Resort Prior Minor Construction Program sunset – new SLBE Program for small contracts applies 11 new projects – 5 restricted competition to SLBE/ELBE’s, 5 SLBE/ELBE goals established, 1 SCOPe

Contract Compliance Software Package Historical data loaded, working on FY2010 data – download scheduled 8/6/2010 Labor Compliance, Contract Compliance, and Vendor Compliance modules loaded

Contract Compliance Software Package

Contractor training late July, early August (firm searches, payroll submittals, monthly report submittals Certification module to be loaded in early August Loaded data demonstration – 4/8/2010 Weekly conference calls and data sharing Configuration complete

Internal Audit Complete, corrective actions begun. Presented at 6/14/2010 Audit Committee meeting Vice Chair Corbin attended and addressed Committee

Federal/State Funded Projects Federal/State Funded Projects Caltrans, SCOPe goal calculation review meeting August Several reports due July and August – gathering data Prepared and submitted required program, annual and project-by-project goals to FAA EPA, CDBG, FHWA, CALTRANS, FEMA and Clean Water State Revolving Fund (CWSRF) programmatic goals have updated and included in bid specs. HUD Annual Report for period 1 submitted to CDBG staff

3


Labor / Contract Compliance Fine assessed $2,695 – unlisted sub Recovered $60,000 sub payment based on final summary report review Identified & investigating potential documentation falsification issues Weekly staff meetings to review projects, sites visits, etc. Issues being identified and addressed (i.e. missing payrolls, recent employee complaint) Conducting compliance audit on large project – identified underpaid employees

OtherNew Main Library Project approved with 20-30 % goals Council member Todd Gloria’s Equal Benefits Ordinance Civic Center (New City Hall) ballot initiative

VII. DISCUSSION ITEMS: NONE

VIII. SUBCOMMITTEE REPORT: NONE

IX. COMMISSIONERS ANNOUNCEMENTS: The Commissioners position on the Local Hiring Program Ordinance was prepared by and signed by Chair Weber and forwarded to City Council.

Interviews for EOCP Program Manager are complete a decision will be made as soon as all references are checked.

X. CHAIR’S REPORT: NONE

XI. ADJOURMENT: 7:30 P.M

***Materials Provided

I. Agenda II. Minutes of July 7, 2010III. Staff Report plus attachments

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citizens’ equal opportunity commission

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