City Council Meeting Agenda Monday, April 2, 2018 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein Councilmember: Sarah Bruss Councilmember: Kyle Evenski Councilmember: Don Meyer Councilmember: Carol Szaroletta

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL 2. PLEDGE OF ALLEGIANCE

3. ADOPT AGENDA

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

5. ADOPT CONSENT AGENDA Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.

a. March 19, 2018 Minutes b. April 2, 2018 Check Summary Register c. March 20, 2018 Payroll/Sales Tax

d. Water Treatment Facility Pay Request #18 e. Cologne Hollanders Annual 3.2% alcohol permit

6. COUNCIL BUSINESS

a. 2018 GIS Utilities Mapping Project b. Resolution 18-05 Accepting Retirement and Announcing

Vacancy

7. BOARD REPORT

a. Quarterly Building Permit Report

b. Annual Sheriff’s Recognition Evening Event Invitation

c. 1525 Naples Ct Follow-up

8. ANNOUNCEMENTS

9. ITEMS REMOVED FROM THE CONSENT AGENDA

10. ADJOURN

CALENDAR OF EVENTS/MEETINGS

April 16 Monday 7:00 PM City Council Meeting April 28 Monday Fire Department Relief Association Steak Fry May 7 Monday 6:00 PM Planning Commission Meeting May 7 Monday 7:00 PM City Council Meeting

 

City of Cologne City Council Meeting Minutes

Monday, March 19, 2018 - 7:00 PM Cologne Community Center, 1211 Village Parkway

1. CALL MEETING TO ORDER & ROLL CALL

Mayor Matt Lein called the meeting to order at 7:00 p.m. Councilmembers Bruss, Evenski, and Szaroletta were present. Councilmember Meyer was absent. Also present: City Administrator Jesse Dickson and Fire Chief Nick Joos.

2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA

MOTION BY COUNCILMEMBER EVENSKI TO ADOPT THE AGENDA. SECONDED BY SZAROLETTA. MOTION CARRIED UNANIMOUSLY.

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

Jeri Bowers and Tom Fisher, of 1525 Naples Ct, appeared before the Council. Ms. Bowers stated that the Water Treatment Plant is located behind their house. Ms. Bowers asked the Council what the plant is going to do for the residents and when it will be online. Ms. Bowers petitioned the Council for help regarding construction equipment that is parked in their backyard. Ms. Bowers stated that she was told multiple times by the job supervisor that the equipment would be moved but it has not yet been moved. Ms. Bowers requested information that would tell them down to what level the treatment plant would bring the water hardness. Mayor Lein suggested that the City would be able to take care of the issue by the week’s end.

5. ADOPT CONSENT AGENDA

a. March 5, 2018 Minutes b. March 19, 2018 Check Summary Register c. March 2, 2018 -March 6, 2018 Payroll d. Geotech Payment Request #7 e. Randy’s Sanitation License Renewal f. Suburban Waste Sanitation License Renewal g. Conrad Avenue Stormwater Maintenance Agreement h. Waste Management License Renewal

i. Cologne Lions May 13th, 2018 Liquor License

MOTION BY COUNCILMEMBER SZAROLETTA TO ADOPT THE CONSENT AGENDA. SECONDED BY COUNCILMEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.

6. COUNCIL BUSINESS a. Modern Design TIF Timeline

-Res 18-04 Setting TIF Public Hearing -TIF Timeline

City Administrator Dickson explained the need to set a public hearing and approve a timeline for the Modern Design Project. Before the City can grant any TIF the public must first have an opportunity to comment. The May 7th meeting is the earliest possible date due to the work that must be put in and the statutory notice period. MOTION TO APPROVE RESOLUTION 18-04 SETTING A PUBLIC HEARING FOR THE MODERN DESIGN TIF PROJECT ALONG WITH TIF TIMELINE AS PRESENTED BY COUNCILMEMBER EVENSKI. SECONDED BY COUNCILMEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.

b. 2018 GIS Utilities Mapping Project

City Administrator Dickson presented a memo laying out a utilities mapping project that City Staff and Chief Joos have begun working on. Dickson explained that the main use of this program would be to map the City’s utilities and fire hydrants, but there are many other uses that could be found. Dickson added that most Cities in the County use this through a cooperative agreement with the County. The County does not have a GPS unit on hand for mapping, but the City of Watertown may be a potential partner for this project. Dickson laid out various costs, including a $1,000-$1,500 annual license cost, and the cost sharing of a GPS unit. Councilmember Evenski wondered if the City will get $10-15k worth of value out of this in 10 years? Evenski noted that the mapping of the hydrants sounds like a good idea. Councilmember Bruss agreed that the price was a bit of a shock but was generally in favor of exploring the project. Mayor Lein added that there is a general consensus that this is a worthy project, but directed staff to come back with more information for the City Council.

a. M&M Home Contractors Letter of Intent (TBP)

City Administrator Dickson explained that the City id not get the information back so there is no letter to present.

c. Don Meyer Retirement Announcement

MOTION BY TO ACCEPT COUNCILMEMBER MEYER’S RETIREMENT AS OF APRIL 30TH BY COUNCILMEMBER SZAROLETTA. SECONDED BY COUNCILMEMBER BRUSS. MOTION CARRIED UNANIMOUSLY. Mayor Lein wondered how the Council wants to advertise for the vacant position? Councilmember Evenski recommended utilizing Facebook, water bills, and the website. He added that anyone interested in this position will be active in seeking out the information. Mayor Lein suggested that the Council table discussion for the next meeting. He requested Staff to get info to figure out how quickly the City needs to appoint someone to the vacant position.

7. BOARD REPORT a. Fire Department Command Vehicle Presentation (Tour to follow meeting)

Chief Joos explained the use of the new command vehicle. He stated that the added benefits are faster responses to emergencies and the ability to have safer situations by having a leader of the department on site sooner. Chief Joos explained that the added benefits will be realized by both the Fire Department and the City’s Residents. b. February Sheriff’s Report

8. ANNOUNCEMENTS

9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADJOURN

MOTION TO ADJOURN THE MEETING BY COUNCILMEMBER BRUSS. SECONDED BY COUNCILMEMBER EVENSKI. MOTION CARRIED UNANIMOUSLY.

*Check Summary Register©

CITY OF COLOGNE 03/29/18 4:02 PM

Page 1

March 2018 to April 2018

Name Check Date Check Amt

10100 Checking

Paid Chk# 022913 ALEX AIR APPARATUS, INC 4/2/2018 $575.00 CFD - Safety Equipment

Paid Chk# 022914 BRAUN INTERTEC 4/2/2018 $1,300.00 Water Treatment Facility Servi

Paid Chk# 022915 BRUESEHOFF SEED 4/2/2018 $50.00 Refund Deposit

Paid Chk# 022916 CARVER COUNTY TAXPAYER S 4/2/2018 $1,530.00 2018 Property Taxes Due

Paid Chk# 022917 CENTERPOINT ENERGY 4/2/2018 $1,515.96 Utilities-Gas

Paid Chk# 022918 CORE & MAIN 4/2/2018 $1,017.77 Operating Equipment

Paid Chk# 022919 DI-MAR CONSTRUCTION,INC. 4/2/2018 $395,468.00 Pay Request #17

Paid Chk# 022920 DIRECTV 4/2/2018 $179.51 Satilite Radio

Paid Chk# 022921 ENGEL WATER TESTING INC. 4/2/2018 $150.00 Analysis

Paid Chk# 022922 HAWKINS, INC 4/2/2018 $4,951.33

Paid Chk# 022923 HOLIDAY COMPANIES 4/2/2018 $147.47 Fuel

Paid Chk# 022924 JOSTAN SERVICES, INC. 4/2/2018 $2,653.82 Feb & March Janitorial Service

Paid Chk# 022925 KASEL, LORI 4/2/2018 $81.75 Reimburse Expenses

Paid Chk# 022926 LEAGUE OF MN CITIES INSURA 4/2/2018 $13,495.00 Annual Insurance Renewal

Paid Chk# 022927 LOFFLER-131511 4/2/2018 $38.33 Monthly Copier Lease

Paid Chk# 022928 METRO WEST INSPECTION SER 4/2/2018 $6,798.53 Building Inspection

Paid Chk# 022929 MN POLLUTION CONTROL AGEN 4/2/2018 $1,450.00 Annual Permit Renewal

Paid Chk# 022930 MN VALLEY ELECTRIC COOPER 4/2/2018 $153.91 Utilities-Electricity

Paid Chk# 022931 MN VALLEY TESTING LABS 4/2/2018 $278.00 Analysis

Paid Chk# 022932 OVERLINE & SONS, INC. 4/2/2018 $1,470.00 Jetting-Storms Sewers

Paid Chk# 022933 PETERSON, SARAH 4/2/2018 $211.06 Refund Rental & Deposit

Paid Chk# 022934 PITNEY BOWES 4/2/2018 $113.02 Monthly Lease Fee

Paid Chk# 022935 QUILL 4/2/2018 $110.11 Office Supplies

Paid Chk# 022936 RANDYS SANITATION INC 4/2/2018 $528.25 Sanitation Service

Paid Chk# 022937 RITEWAY 4/2/2018 $196.11 Office Supplies

Paid Chk# 022938 TECHSTAR IT SOLUTIONS INC 4/2/2018 $2,497.99 CFD-New Computers

Paid Chk# 022939 VERIZON WIRELESS 4/2/2018 $108.03 Communication

Paid Chk# 022940 VISA 4/2/2018 $433.74 CFD-Office Supplies

Paid Chk# 022941 XCEL ENERGY 4/2/2018 $6,890.06

Total Checks $444,392.75

FILTER: None

City of Cologne, Payroll Sales Tax April 2, 2018

City of Cologne, Payroll - Payments

EMPLOYEE 3/20/18 EFT $9,079.31 March 20, 2018 PayrollIRS 3/20/18 EFT $3,443.28 March 20, 2018 PayrollMN DEPT OF REVENUE 3/20/18 EFT $640.09 March 20, 2018 PayrollPERA 3/20/18 EFT $1,908.57 March 20, 2018 PayrollMN DEPT OF REVENUE 3/20/18 EFT $347.08 Payroll LevyMN DEPT OF REVENUE 3/20/18 EFT $766.00 March Sales Tax

Total $16,184.33

MEMORANDUM

TO: Mayor Matt Lein & City Council Members FROM: Jesse Dickson, City Administrator SUBJECT: GIS Mapping of Utilities Follow-up DATE: 3/30/2018 Please find attached to this memo a series of examples of the GIS technology being utilized by some of our neighboring Cities.

1. The first image is a mock-up of a fire hydrant map for Cologne. The data was pulled from CAD maps from Bolton & Menk and some as-built plans. The data is inaccurate but is meant to show how a hydrant map would work. If the City opts to use this technology, the hydrants will be mapped accurately.

2. The second image is a full utilities map of the City of Mayer. Water, sewer, and storm sewer lines are all shown along with things like manholes and gate valves.

3. The third image is the sewer portion of the City of Mayer. Please refer to the legend on the left side of the image to interpret what each symbol means.

4. The fourth image is the storm sewer portion of the City of Mayer. Please refer to the legend on the left side of the image to interpret what each symbol means.

5. The fifth image is the water portion of the City of Mayer. Please refer to the legend on the left side of the image to interpret what each symbol means.

6. The sixth image is from the City of Watertown. The information is incomplete as Watertown is currently implementing this software, but it shows their water system so far. Watertown chose to label each water line by size, which is extremely helpful. The City of Cologne has water maps that state the size of the lines but they are often outdated and inaccurate.

7. The final image is a dashboard used by the City of NYA for their snow plowing. Each truck is tracked to keep track of hours and the amount of salt and brine that are used. This data is helpful not only for budgeting but also for maintenance data. The City of NYA also uses a similar dashboard for their lawn mowing operations during the summer but we were not given access to that information.

2

Action Requested:

Provide Staff direction as to how to proceed with the GPS mapping project.

CITY OF COLOGNE RESOLUTION NO. 18-05

RESOLUTION ACCEPTING RESIGNATION AND DECLARING A VACANCY WHEREAS, the Cologne City Council has received the resignation of Council Member Don Meyer, effective on April 30, 2018 and WHEREAS, MN Stat. §412.02, sudb. 2a, states that when a vacancy occurs in a statutory city council, the statutes provide that a vacancy “shall” be filled by appointment, and WHEREAS, the City Council of the City of Cologne will receive applications for vacated Council Seat, and directs the Personnel Committee to interview for the open seat and make a recommendation for appointment at the June 4, 2018 Council meeting NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLOGNE, MINNESOTA, AS FOLLOWS:

1. The Cologne City Council accepts Don Meyer’s resignation as described above, and

2. The council declares that a vacancy exists on the Cologne City Council effective on May 1, 2018.

Adopted by the Cologne City Council of the City of Cologne, Minnesota this 2nd day of

April, 2018. ____________________________ Matt Lein, Mayor ATTEST: ____________________ Sue Mueller City Clerk M/ _________ Lein _______ Meyer _________ Szaroletta _______ Bruss __________ S/ __________ Evenski

2018 Quarter 1

Permit #Commercial or

Residential Date issued Permit Type PID House # Street Project

Building Value w/Fixed

Fee Building Value

w/Valuation Fee Permit Fee Plan Check Fee Total

17-124 R valuation 40-0130100 213 Louis St E Shed > 200 sf 7,776.00$ 268.30$ 112.76$ 385.06$

18-01 R 01/26/18 new constr40-4560300 2209 Naples Ave

new construction 290,000$ 2,251.35$ 1,508.40$ 13,076.75$

18-02 R 01/16/18 fixed 40-8010150 263 Winkler Trlwater softener 51.00$

18-03 R 01/16/18 fixed 40-4560050 1005Carriage Way

water softener 51.00$

18-04 R 02/02/18 new constr 40-4570180 2260 Naples Ave

new construction 321,504$ 2,447.19$ 1,639.62$ 13,360.81$

18-05 R 01/18/18 fixed 40-1110250 1028 Meadow St rewindow 80.00$ 81.00$

18-06 R 01/30/18 valuation 40-4480080 2228 Jorissen Stbasement finish 17,000.00$ 307.80$ 206.23$ 573.53$

18-07 R 01/29/18 fixed 40-1090080 1010 Meadow Stwater heater 51.00$

18-08 R 02/14/18 new constr 40-4570160 2268 Naples Ave

new construction 300,000$ 2,312.55$ 1,549.41$ 13,189.96$

18-09 C 02/27/18 valuation 40-1500010 409 Paul Ave Sreplace boiler 5,454.00$ 137.30$ 91.99$ 232.29$

18-10 R 03/05/18 new constr 40-4570290 2257 Naples Ave

new construction 293,000$ 2,269.71$ 1,520.71$ 13,120.92$

18-11 R 03/21/18 new constr 40-4560110 1010Carriage Way

new construction 278,000$ 2,177.91$ 1,459.20$ 12,930.11$

18-12 R 02/28/18 fixed 40-1110390 1033 Meadow St rewindow 80.00$ 81.00$

18-13 R 03/09/18 fixed 40-4480010 2200 Jorissen St plumbing 51.00$

18-14 C 03/21/18 valuation 40-4390050 2224 Naples AveFire sprinklers 3,475$ 106.30$ 71.22$ 179.52$

18-15 R 03/21/18 valuation 40-1000150 310 Benton St EShed > 200 sf 56,000$ 751.95$ 503.81$ 1,283.76$

18-16 R new constr 40-4570280 2253 Naples Ave

new construction

18-17 R 03/09/18 fixed 40-1110330 1021 Meadow St rewindow 80.00$ 81.00$

18-18 C 03/13/18 fixed 40-0500620 209 Paul Ave S demolition 100.00$ 101.00$

18-19 C 03/19/18 valuation 40-4390010 1110Village Parkway HVAC 22,530$ 400.80$ 268.54$ 680.84$

18-20 R valuation 40-1100110 2002 Meadow St deck 12,000$ 230.30$ 154.30$ 390.60$

18-21 R 03/29/18 new constr 40-8010300 246 Meadow St

new construction 258,400$ 1,895.65$ 1,232.17$ 12,358.32$

18-22 R 03/27/18 valuation 40-1180010 2200 Jorissen Stbasement finish 17,000$ 307.80$ 206.23$ 522.53$

18-23 R 03/26/18 fixed 40-1110250 1028 Meadow St HVAC 71.00$

18-24 R 03/29/18 valuation 40-8010400 220 Winkler Trlbasement finish 15,000$ 276.80$ 185.46$ 469.76$

18-25 R valuation 40-1100170 2014 Meadow St addition

18-26 R new constr 40-4560130 1002Carriage Way

new construction

18-27 R 03/29/18 fixed 40-1090230 1013 Meadow St HVAC 71.00$

New Constr. Residential Permits Qty ValueJanuary 1 290,000$ February 2 621,504$ March 3 829,400$

$ 1,740,904

F SURVEYCERTIFICATE O Address: 1525 Naples Court

for- M/ I Homes of Mpls/St. Paul

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DRIVEWAY COUNT HAS SIDEWALK AREA REMOVED.

BUILDER TO VERIFY HSE DIMENSIONS, SEWER DEPTH GE

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Lot 4, Block 5, THE VILLAGE AT COLOGNE NORTH, Carver County, Minnesota \ 1PROPOSED ELEVATIONS:

Location: Cologne, MN GARAGE FLOOR = 955. 1TOP OF WALL = 955. 5

Scale 1"= 30' Denotes Iron Monument Bearing Datum: Assumed Job VC- 1504 Drw B SNN TOP OF FTG = 946. 5

LOWEST FLOOR = 946. 8

1`INSPECO

1 hereby certify that this plan, survey or report was prepared by me 9. 0' POURED BSMT FLAT LOT)or under my direct supervision and that I am a duly Licensed Land

11-TOP EGRESS WELL= 955. 5

Surveyor under the laws of the State of Minnesota. PROFESSIOMAL LAND SURVEYORS990 5TH AVENUE SE, SUITE 2

DIA:HUTCHINSON, MINNESOTA 55350 92.0x50.0= 104. 71

By. L Lot Area= 29, 695sfFAX( 320) WT-2593

Dated this Ist day of June. 2017. Minnesota License No. 45356 www.agnxLeomSoc I count= 9, 390 sf ( measured to 954± contour)

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