Los Angeles Community College District • 770 Wilshire Boulevard, Los Angeles, California 90017 • (213) 891-2000

City. East. Harbor. Mission. Pierce. Southwest. Trade-Technical. Valley. West Administrative Offices. Dr. Daniel J. LaVista, Chancellor

MEMO

Date: May 8, 2013, 2013

To: LACCD Board of Trustees

acilities Planning and Development From: James O'Rei

RE: May 15, 2013 Capital Construction Committee

Please find attached background materials for the Capital Construction Committee meeting to be held on May 15, 2013.

Project review and approval documents are included for the $4.6 million Valley College Community Workforce, Omega Data Center and Swing Spaces project. In addition, a transition update from AECOM, the new bond program manager, will be provided.

I will be joined by Build-LACCD staff at the meeting to discuss the items noted on the agenda. Please feel free to call me at (213) 891-2048 if you have any questions.

c: Daniel LaVista, chancellor Adriana Barrera, deputy chancellor Thomas Hall, director, facilities planning and development Terri Mestas, program director, LACCD bond program Eloy Retamal, construction project manager, Valley College

770 Wilshire Boulevard , Los Angeles, California 90017. (213) 891-2000

LOS ANGELES COMMUNITY COLLEGE DISTRICT DE:PARTMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROJECT

CAPITAL CONSTRUCTION COMMITTEE (cec) MEETING SUBMITTAL FORM (Design· Build Project)

LACCD Project Number: 38V.5836.02 Submittal Date: 04/24/2013

Scheduled CCC LACCD Project Name: Com!JJunil~ Workforce Meeting Date: 05/15/2013

Develol2ment Center 'Valle~ Glen Gatewa~ Building-Administration Center and Omega Data Center)

DB Project Budget: $43 187 992 .00 Contract Amount $35 700 000.00

Project Status:

Documents submitted via email: (For Part 1 Only)

CPM Director Initial: _ _ _

o LEED ™ Project 181 Non-LEED'l'M Building (Swing Spaces Project)

[gI DES-011 ecc Meeting Submittal Form

[8J Infrastructure Project (Omega Data Center)

o DES-015-A LEEOTM Project Executive Summary (if applicable) (in MS Word) or ~ DES-015-A Non-LEEDTM Building or Infrastructure Project Executive Summary

(if applicable) (in MS Word) [gI Campus Site Map with Project Location (in Adobe Acrobat) o LEEOTM Version 2.2/3.0 Checklist ILEED EBOM Checklist (if applicable) (scanned) ~ DES-012 Project Team Sign-Off Sheet (scanned)

~ DES-013 Project Design Features Sign-Off Sheet (scanned) ~ Draft of PowerPoint Presentation in PowerPoint format. o Draft of Fly Through in electronic format.

For LEED'l'M and parking garage projects provided at CCC meeting on CD-Rom: 1. Final Fly Through Animation in Electronic format. 2. Final cce Presentation in PowerPoint format.

Program Management Team Attn: Aimee Thomason Email: almee.thomason@build-laccd.orQ

Page 1 of 1 Rell.04.25.2011

Form DES-015-A Page 1 of 3 Rev.04.25.2011

LOS ANGELES COMMUNITY COLLEGE DISTRICT

DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROGRAM

CAPITAL CONSTRUCTION COMMITTEE (CCC) MEETING

Non-LEED PROJECT EXECUTIVE SUMMARY

College Name: Los Angeles Valley College

LACCD Project Name: Community Workforce Development Center (Valley Glen Gateway Building-Administration Center and Omega Data Center) – PART 1

LACCD Project Number: 38V.5836.02

College Project Manager: Eloy Retamal, Yang Management, Inc.

Design Build Team: Pankow / Quatro Design Group

Project Description:

This 35.7 Million Dollars Design Build project funded by Measure J, consists of three distinct, but inter-related parts:

Valley Glen Gateway (VGG): A new 70,310 gross square feet, two-story structure will house college administration, community and workforce development programs as well as instructional and conference facilities. Most of these departments are operating in an outdated 1960’s era structure on the same site that will be razed to make way for this new building. In addition to providing facilities that better serve the current and future needs of the campus community, this building will provide an identifiable and welcoming gateway to the college along Fulton Avenue.

Omega Data Center (ODC): The current administration building houses a data center essential to the operation of the campus IT network. So, as part of this project a new free-standing Omega Data Center will be built on a separate site and will be fully operational prior to initiating the demolition of the administration building. In addition to serving LAVC needs, this new data center will also house some LACCD IT infrastructure.

Swing Space: During the course of construction, interim facilities will be needed to house the departments that will be displaced. As part of this project, a combination of existing permanent modular buildings throughout campus will be utilized with a minimum of alteration.

This project will be presented to Capital Construction Committee (CCC) for approval in two (2) parts in order to facilitate the timely tasks delivery. Part One will be presented in May 15, 2013 Capital Construction Committee (CCC) for approval and Part Two will be presented in July 24, 2013.

Part One of this project will include two (2) tasks. The scope of the work will include a move plan and temporary relocation of the existing occupants and activities of the Administration Building as well as construction of Omega Data Center as the new Data Center for LAVC IT Department.

Part Two of this project will include the demolition of the existing Administration Building and construction of the new 70,310 gross square feet office building (Valley Glen Gateway Building) on that site.

Part One Scope includes two (2) tasks that are delineated briefly below:

A. Swing Spaces and Move Plan: construction cost is approximately $1,241,970

1. Remodel the interiors of 2 existing modular buildings.

The former Financial Aid Modular Building will house the President’s Office and the Academic Affairs Department.

The former CSIT Modular Building will house a shared conference room.

2. Remodel the interiors of 1 permanent bungalow.

The Bungalows Building will house the President’s Conference Room, the Faculty Lounge and Conference Room, and a Computer Classroom.

Form DES-015-A Page 2 of 3 Rev.04.25.2011

LOS ANGELES COMMUNITY COLLEGE DISTRICT

DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROGRAM

3. Remodel the interiors of 2 vacant spaces within the existing Campus Center Building.

The Campus Center Building Suites will house Payroll/Personnel Department and the Campus Services Department.

4. Remodel the interiors and relocating the LRC modular building to a new place on the campus.

LRC Modular Building will house the Public Relations/Research & Planning department, the Foundation, the Administrative Services Department, and the Job Training/Extension Department.

5. Provide new parking striping and accessible parking signage

The building construction type of the existing spaces will remain as is. The remodeling work consists of modifying the non-structural partition walls within the existing structure of the buildings. The improvements to the existing spaces include new paint, new carpet, new ceiling tile, re-lamping of existing light fixtures, ADA upgrades, new interior and exterior building/room signage, new window coverings, acoustical separations as required, and utility upgrades.

B. Construction of the New Omega Data Center: construction cost is approximately $3,556,250

The new Omega Data Center, a single-story secured facility of 2,494 square foot which will serve as the redundant Data Center for the LAVC IT Department.

The building consists of the Data Center, the Main Point of Entry, a Network Operations Center, a workroom office, a storage room, and a single occupant restroom. It is a Type V-non-rated, fully sprinklered building (Inergen Fire Suppression System with back-up sprinkler system). The building is of structural concrete masonry walls with steel roof framing. The exterior finishes consist of a combination of smooth finish plaster and the painted corrugated metal panels. There is a wire mesh screen fence surrounding the exterior generator for security purpose which also shields the roof mounted mechanical equipment from adjacent pedestrians’ line of sight.

This building is designed to fit into the campus fabric and at the same time be secure and inconspicuous. The programmatic functions of the building are connected by a central circulation spine while the secondary utility spaces (Mechanical and Electrical Rooms) are accessed directly from outside.

Relevant Statistics:

The existing Los Angeles Valley College Administration Building originally was constructed in 1960s; it has become outdated in its ability to house the functions of the College Departments. For this project, and replaced by. The goal of this project, the new Valley Glen Gateway Building, is to bring many community and workforce development programs together under one roof, along with the College Administrative Center. The existing facility will be demolished to accommodate the new project.

The existing campus Omega Data Center is currently housed within the existing Administration Building that will be demolished along with the existing Administration Building. A new single story Data Center needs to be constructed at a new location per the LAVC master plan. The existing data lines will be on line prior to demolition of the existing ones.

The awarded Design Build contract for the entire project is $35.7M, funded by Measure J; Part One is $4,798,220.

Schedule: Works related to Part One: Expected Design Phase Completion: August 2013 Expected Construction Phase Completion: March 2014 Expected Close-Out Phase Completion: April 2014

Form DES-015-A Page 3 of 3 Rev.04.25.2011

LOS ANGELES COMMUNITY COLLEGE DISTRICT

DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROGRAM

Reason why Project does not meet District LEED™ Project Criteria: Part One Scope- the temporary facility and infrastructure building (less than 7,500 gross SF) are not qualified for LEED building certification though these two tasks are utilizing some strategies of the LACCD Sustainable Design Standards where it is applicable. Sustainable Features: Part One Scope 1. No VOC paint, sealant and caulking 2. Smart bathroom plumbing fixtures 3. Occupancy Sensor 4. Temperature control (thermostat) 5. Durable materials (CMU walls) 6. Cool Roof (White PVC) 7. Dual Flush Toilets

II College Name:

LOS ANGEL ES COMMUNITY COLL EG E DISTRICT DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROGRAM

CAPITAL CONSTRUCTION COMMITTEE (CCC) MEETING BUILDING DESIGN FEATURE CHECKLIST

Los Angeles Valley College LACCD Project Name: LAVC Community Workforce Development Center (Valley Glen Gateway

Building - Administration Center and Omega Data Center

LACCD Project Number: 38V.5836.02

College Project Manager: Design Consultant:

Eloy Retamal, Yang Management. Inc. Quatro Design Group

General Issues: Comments: ~ 1. Participatory sign-off (DES-012) reflecting all Incorporated

users for the specific type of space and program.

0 2. Fly Through Animation depicting items noted in Not required for temporary facility and infrastructure DES~015 and the components below to the project. extent possible.

Exterior C t omponen s: C ommen s: t8J 1. Door Placement - Conducive to walking, pick Incorporated

up, and drop off patterns.

t8J 2. Stair and Ramp Handrails - Designed to resist Incorporated the retention of sun generated heat.

0 3. Exterior Seating - Seating with backs and sun Not Applicable shading.

IZI 4. Utilize native and/or drought resistant plant Incorporated species or reolaimed water system (purple line).

0 5. Exterior Electrical Outlets for Computer Use Not Applicable and Events - Where practical.

18I 6. Recycling Bins - Provide permanent (built-in) Not Applicable for temporary Swing Spaces Project. management. Incorporated for Omega Data Center.

0 7. Sustainable Energy Generation, where Not Applicable. Provided by campus PV Farm. possible.

8. Green Roof System, where possible.

IZ1 9. Energy Efficient Exterior Lighting - specify All new lighting for Part 1 follows the campus-types resistant to dust and dirt accumulation. wide lighting master plan, using energy efficient

lighting.

Interior Components: Comments: ~ 1. Cable Management System - Designed into Incorporated

f100rs j cabinets and furniture to avoid loose wires.

0 2. AudltoriumlTheater Seating - Provide staggered Not Applicable seating to provide appropriate Sight lines.

Form 0[ 5·013 Rev.04.2S.2011 Page 1 of 2

"PART 1"

exterior

Not Applicable. A green roof is not part ofthe project scope.

I I I

LOS ANGELES COMMUNITY COLLEGE DISTRICT DEPARiMENT OF FACILITIES PLANNING AND DEVELOPMENT

SUSTAINABLE BUILDING PROGRAM

Interior Components (continued): Comments: 0 3. Smart Classrooms - Designed with appropriate Not Applicable

technology and equipment for smart classroom use Including: Internet access, projection technology, comprehensive computer software capability.

D 4. Dance, Practice, Recital Spaces - Provide Not Applicable sprung floors, benches, coat hooks, and cubbies.

0 5. Dressing Rooms - Provide lockers and seating. Not Applicable

181 6. Toilet Fixture Counts - Provide additional toilets All new restrooms provided at Omega Data Center at women's restroom to balance out wait times. and temporary Swing Spaces are single occupancy

unisex to optimize flexibility and usage.

181 7. Bathroom Stalls and Common Areas - Shelves Incorporated and coat hooks.

D 8. Classroom Seating -Incorporate storage areas Not Applicable into seating design for books, purses, and backpacks.

D 9. Stairways - Design open stairways to attract Not Applicable users into interior spaces, where possible.

D 10. Display Counters - Provide a vandal resistant Not Applicable surface.

181 11. Recycling Bins - Provide permanent (built-in Not Applicable for temporary Swing Spaces Project. counter) management. Incorporated for Omega Data Center.

181 12. Custodial Closet - Provide Custodial Closet Incorporated with a separate storage room at each fioor.

181 13. Energy Efficient Lighting - specify types All new interior lighting for Part 1 follows the resistant to dust and dirt accumulation. campus-wide lighting master plan. using energy

efficient lighting .

18I 14. FF&E - Coordinate access, power and data Incorporated. requirements with users for all equipment and furniture as required.

Additional Comments: ______ _____________________ __ _

AcknOWledgemen_t..f,a!3A.4.I.J~L.,t..~rc!.~~~__,_---~------ Date A. !2n. J ~ Project Archlte :r ~ _;,I Printed Name "L.

----f-If-Hf-I.f+----t-+-lI'-7'--+--------- Date -4 ,?f) " 'J

-P~~~..qiJI!.~~t..Id~--------- Date 1:j;~j;3 Re\l.04.25.20·11

Page 2 of 2

Bond Program Transition UpdateMay 15, 2013

Page 2

What Kind of a Company is AECOM?

Los Angeles Headquarters

Engineering News Record (ENR) 2012• Ranked #1 in Pure Design

• Ranked #1 top 150 global design firms

• Ranked #1 top 500 U.S. design in environment firms

• Ranked #1 by ENR in combined Design, Construction & Project Management

• Ranked #1 by ENR In General Building

Ethisphere Institute• Ranked as one of the world’s 110

most ethical companies in 2011 and 2012

Partnership with Education• Living our mission “…to create,

enhance and sustain the world’s built, natural and social environments.”

Serving clients in more than 130 countries130

Over 600 offices around the world600

45,000 dedicated professionals globally45K

$8.2 billion in revenue reported for 2012$8B

Page 3

Introduction to AECOM Program Management

Page 4

Transition Update

• New office location: 515 S. Flower St. 9th Floor

• Board approved until May 31, 2013 to complete transition

• Smooth and seamless – no interruption to construction activities

• Data and staff transition

Page 5

Program Management

• Early Partnership

• Quality Program

• Key Performance Indicators (KPIs)

• 3 Regional Liaisons to provide assistance to College Project Managers

• Menu of Services -Tool Kit

• Program partnership with Deloitte

Page 6

Questions?