city meter reader operations
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City Meter Reader Operations. October 22, 2013. Agenda. Review Current Meter Operations Annual Number of Meter Reads Outsourced Bid Proposal Questions and Discussion. Current Meter Reading Operations. - PowerPoint PPT PresentationTRANSCRIPT
City Meter Reader Operations
October 22, 2013
2
Agenda
• Review Current Meter Operations• Annual Number of Meter Reads• Outsourced Bid Proposal• Questions and Discussion
10/22/13
Final 3
Current Meter Reading Operations
• Electric Meters- August 2012 Meters were converted to AMI meters, which has an automatic update to the City’s computer system
• Gas Meters- By September 30, 2014 all meters will be AMR meters, which requires a City vehicle driving by the location to read the meter
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Final 4
Current Meter Reading Operations (Continued)
• Water Meters- Currently 3,190 AMR meters, and the City has approximately 1,800 additional meters to exchange• Expensive to outfit entire water system with AMR
meters- Approximate cost per meter is $250 for a total cost of $4 million- Only a 10 year life
• New development activity will have AMR meters
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Final 5
Annual Number of Meter Reads
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Number of Final Final Final Final Projected ProjectedDescription Meters FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Reuse 1,159 11,862 12,795 10,270 13,991 12,230 12,230 Electric 22,865 279,974 289,899 247,664 1,520 22,865 24,965 Gas 11,542 134,886 138,096 130,380 132,857 5,785 11,542 Water 18,289 210,759 212,452 208,822 215,466 211,875 211,875 Irrigation 1,201 13,890 13,772 13,994 14,371 13,207 13,207
Total Meters 55,056 651,371 667,014 611,130 378,205 265,961 273,818
ANNUAL NUMBER OF METERS READ
Final 6
Bid Proposal @ $.75 Per Meter
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Projected ProjectedDescription Meters FY 2014 FY 2015
Reuse 1,159 9,172$ 9,172$
Electric 22,865 17,149 18,724
Gas 11,542 4,339 8,657
Water 18,289 158,906 158,906
Irrigation 1,201 9,905 9,905
Total Meters 55,056 199,471$ 205,364$
Final 7
Projected Cost of Services
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FY 2014 FY 2014 FY 2015Keep Services Outsource Outsource
Description With the City Services ServicesProfessional Services 99,488$ 99,488$ 99,488$ Operating Expenses 63,048 21,640 21,640 Meter Readers 253,740 199,471 205,364
Total Costs 416,276$ 320,599$ 326,492$
Approximate Savings Each Year 95,677$ 89,785$
Total Savings in 2 Years 185,462$
Final 8
Observations
Challenge to continue to deliver the service in a timely manner
The City budgets for six meter readers, but only has four positions filled
Cost for privatizing meter reading is expected to decrease going forward
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Final 9
Benefits to Outsourcing
Ability to control costsAvoid unpredictable expensesEstablish a cost model that match servicesReduce labor costsMore and better resources are available Reduce the City’s riskEnsure Compliance
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Final 10
City Commission Options
Option 1- Move forward with awarding meter reading contract to the lowest bidder
Option 2- Maintain the current status and hire two additional meter reader employees, which would allow the department to be at full capacity
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Final 11
Thank You
Questions
Discussion
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