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City of Arkansas City Board of City Commissioners

Agenda

Regular Meeting Tuesday, May 21, 2019 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

1. Witness 2018 AAA Traffic Safety Award presentation to the Arkansas City Police Department. 2. Proclaim May 19-25, 2019, as National EMS Week in Arkansas City.

III. Recognition of Visitors

1. Recognize and congratulate Ike Abrams, Arkansas City High School’s Outstanding Student Award scholarship recipient for 2018-2019.

IV. Comments from the Audience for Items Not on the Agenda

Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then be considered separately under Section VII: New Business.

1. Approve the May 7, 2019, regular meeting minutes as written. 2. A Resolution canceling a public meeting of the Governing Body scheduled for noon Friday, May

31, 2019, in the City Manager’s Office at City Hall, 118 W. Central Ave., Arkansas City. VI. Old Business VII. New Business

1. Consider a Resolution requesting the Arkansas City, Kansas, Public Building Commission to proceed with the solicitation of proposals for the sale of refunding revenue bonds for the purpose of refunding the PBC’s outstanding Revenue Bonds, Series 2009 (South Central Kansas Regional Medical Center); declaring an intent to enter into a supplemental lease with the PBC relating to said refunding revenue bonds; and making certain findings regarding offering documents related thereto. (Voice Vote)

2. Consider a Resolution of the Governing Body of the City of Arkansas City, Kansas, authorizing the sale and conveyance of certain property to Rockridge Apartments, L.C. (Voice Vote)

3. Consider first reading of an Ordinance exempting the application of K.S.A. 41-719(c) to allow the consumption of alcoholic liquor at a designated area of Wilson Park during a Summer Solstice Celebration from 7 to 10 p.m. Friday, June 21, 2019. (Roll Call Vote)

4. Consider a Resolution approving the purchase of one (1) used 2014 Ford Mustang from Seth Wadley Ford, of Perry, Oklahoma, for an amount not to exceed $15,172.00. (Voice Vote)

VIII. City Manager Updates

1. ACMS Recycling Video Reshoot 2. KDWPT Site Visit to Wilson Park 3. City Commission study session 4. City offices closed for Memorial Day 5. Farm & Art Market begins May 28 6. Chamber coffee May 30 at SCKMC 7. Fifth Thursday Art and Music Crawl 8. Ark City Community Band concert 9. “Spider-Man: Into the Spider-Verse” 10. Sgt. Jerry Mills Jr. Fishing Derby

IX. Other Business

1. Reports: a. 2019 Tacolalah Report b. City Advisory Board Reports c. April Financial Summary

X. Adjournment

Item for City Commission Action Section II Item 1

Meeting Date 5/21/2019

Department/Division Police Department

Staff Contact Chief Dan Ward

Title: Award Item: Witness 2018 AAA Traffic Safety Award presentation to the Arkansas City Police Department. Description: The Arkansas City Police Department received the AAA Traffic Safety Gold Award for five (5) consecutive years prior to receiving the Platinum Award for both 2016 and 2017. This is due in part to the Seatbelts Are For Everyone (SAFE) program, which ACPD has administered for the last seven (7) years in Ark City. Other factors in receiving this award, the highest honor AAA bestows on law enforcement agencies, include ACPD’s participation in the Cowley County Health & Safety Fair and DARE Camp, as well as its educational pamphlets, safety tips on Facebook and Twitter, and rollover crash demonstration efforts. ACPD also has been recognized for its special traffic enforcement efforts, school resource officers, bicycle patrol, nighttime seat belt checks, electronic speed-monitoring sign and bus traffic safety design. Another factor in this award is ACPD’s participation in quarterly Traffic Safety Committee meetings since July 2017, resulting in numerous safety innovations such as nine (9) new sets of stop signs at various uncontrolled intersections and increased overlap times for stop signals at downtown intersections. Commission Options: 1. Witness 2018 AAA Platinum Traffic Safety Award presentation to the Arkansas City Police Department. Approved for Agenda by:

City Manager

Office of the Mayor

Arkansas City, Kansas

Proclamation WHEREAS, emergency medical services are a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide life-saving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services have grown to fill a gap by providing important, out-of-hospital care, including preventative medicine, follow-up care and access to telemedicine; and WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public and other out-of-hospital medical care providers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their life-saving skills; and WHEREAS, it is appropriate to recognize the value and accomplishments of emergency medical services providers by designating National EMS Week, which was first authorized in 1984 by President Gerald Ford. NOW, THEREFORE, I, Karen Welch, Vice Mayor of the City of Arkansas City, Kansas, do hereby proclaim the week of May 19-25, 2019, as

NATIONAL EMS WEEK in Arkansas City, with the theme, EMS STRONG: Beyond the Call, and encourage the community to observe this week with appropriate programs, ceremonies and activities.

In witness whereof I have hereunto set my hand and caused this seal to be affixed.

__________________________________

Name/Title: Karen Welch, Vice Mayor Date: May 21, 2019

Item for City Commission Action Section III Item 1


Department/Division City Manager

Staff Contacts Nick Hernandez / Andrew Lawson

Title: Recognition Item: Recognize and congratulate Ike Abrams, Arkansas City High School’s Outstanding Student Award scholarship recipient for 2018-2019. Description: The Outstanding Student Award program was started in 1984. The City Commission implemented the program to recognize students who are outstanding examples of academic and civic excellence in our community. Each year, staff asks teachers, staff, and administrators at Arkansas City Middle School, Arkansas City High School and Cowley College to nominate students they think are qualified for this honor. Each year, the Outstanding Student Award Committee, appointed by the Mayor and City Commission, receives all nominations from the three schools. Short, informal interviews are conducted with each nominee, and the committee then chooses three finalists from each school to represent the nominees. From the nine (9) finalists, a top student is chosen for each school. One (1) of them is chosen to represent the City of Arkansas City as the Outstanding Student for that year and to receive a $1,000 scholarship. The first runner-up now receives a $500 scholarship and the second runner-up receives a $250 scholarship. This year’s overall Outstanding Student is Cowley College student Anna Maggiolo. The first runner-up is Arkansas City Middle School eighth-grader Abisai Millan-Gabriel, while the second runner-up is Arkansas City High School senior Ike Abrams. (Last year’s overall Outstanding Student, Tatum Norwood, finished as first runner-up this year among Arkansas City High School students.) Commission Options: 1. Introduce Ike Abrams and formally award him a $250 scholarship. Fiscal Impact: Amount: $250.00 Fund: 01 (General) Department: 201 (Commission) Expense Code: 6217 (Contributions)

Included in budget Grant Bonds Other (explain) $1,000 was budgeted in 2019 for this award program. The additional $750 will come from other sources. Approved for Agenda by:

City Manager

Item for City Commission Action Section V Item 1



Staff Contact Andrew Lawson

Title: Consent Agenda Item: Approve the May 7, 2019, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:

City Manager

City Commission of Arkansas City – Regular Meeting Minutes

May 7, 2019 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. Tuesday, May 7, 2019, in the Commission Room at City Hall, located at 118 W. Central Ave. in Arkansas City. Vice Mayor Karen Welch called the meeting to order. Commissioners also present at roll call were Commissioner Kanyon Gingher, Commissioner Dan Jurkovich and Commissioner Duane L. Oestmann. Mayor Jay Warren was absent from the meeting for medical reasons. City employees present were City Manager Nick Hernandez, City Attorney Tamara Niles, City Clerk Lesley Shook, Public Information Officer Andrew Lawson, Finance Director Kathy Cornwell, Police Chief Dan Ward and Human Resources Manager Marla McFarland. South Central Kansas Medical Center employees in attendance included Shawna Allison, Chief Financial Officer LaDona Anstine, Harold “Doc” Arnett, Tracy Austin, Chief Executive Officer Jeff Bowman, Tami Eiselt, Charles Jennings, Shayla McDonald and Patricia McMains. The Arkansas City Music and Dramatics Club was represented by President Darlene Patterson and Vice President Judy Day-Trenary. Outstanding Student Award finalists who attended were Cowley College’s Anna Maggiolo and Ark City Middle School student Abisai Millan-Gabriel. Citizens in attendance included Bob Foster, JoLynn Foster, Gareth McGee, Matthew Nies and Duane Patterson. Commissioner Jurkovich offered the opening prayer. Vice Mayor Welch led the pledge of allegiance. Agenda Approval At City Manager Hernandez’s request, Commissioner Jurkovich made a motion to amend the agenda by modifying Item 2 of the Consent Agenda to remove the part of the resolution that would have canceled the May 17 study session. Hernandez said he wanted to maintain that study session. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the agenda approved as amended. Awards and Proclamations Commissioner Oestmann issued a proclamation that May is Foster Care Month in Arkansas City. Commissioner Oestmann issued a proclamation that May 5-11 is Public Service Recognition Week in Arkansas City. City Manager Hernandez received the proclamation on behalf of the City. Commissioner Gingher issued a proclamation that May 5-12 is National Music Week in Arkansas City. Darlene Patterson and Judy Day-Trenary received it on behalf of the Music & Dramatics Club.


May 7, 2019 Page 2

Vice Mayor Welch issued a proclamation that May 6-12 is National Nurses Week and May 12-18 is National Hospital Week in Arkansas City. Shayla McDonald, Tracy Austin, and Tami Eiselt received the proclamation on behalf of South Central Kansas Medical Center nurses and employees. Vice Mayor Welch issued a proclamation that May 12-18 is National Police Week and May 15 is Peace Officers Memorial Day in Arkansas City. Police Chief Ward received the proclamation. Recognition of Visitors Vice Mayor Welch recognized and congratulated Cowley College sophomore Anna Maggiolo for being selected as Arkansas City’s Outstanding Student Award winner for 2018-19. Maggiolo also received a $1,000 scholarship. Vice Mayor Welch also recognized and congratulated Arkansas City Middle School eighth-grader Abisai Millan-Gabriel for being the first runner-up for the award. City Manager Hernandez said Millan-Gabriel also will receive a $500 scholarship, the first time this has been done for a runner-up. He thanked the commissioners for continuing to support and even expanding this program, which recognizes how well-rounded the students are in their lives. Consent Agenda Commissioner Jurkovich made a motion to approve the consent agenda, including the following:

1. Approving the April 16, 2019, regular meeting minutes as written. 2. Approving Resolution No. 2019-05-3252, authorizing a public meeting of the Governing

Body to attend a City Commission study session at noon Friday, May 24, 2019, in the City Manager’s Office at City Hall, located at 118 W. Central Ave. in Arkansas City.

3. Approving Resolution No. 2019-05-3253, authorizing a public meeting of the Governing Body to attend a Public Building Commission meeting at 5 p.m. Tuesday, May 21, 2019, in the Commission Room at City Hall, located at 118 W. Central Ave. in Arkansas City.

Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the consent agenda approved as amended. New Business

Intent to Appropriate (PBC) Ordinance No. 2019-05-4488

City Clerk Shook presented for discussion a first reading of an ordinance declaring an intent to annually appropriate certain revenues for the payment of the City’s outstanding Public Building Commission (PBC) revenue bonds.


May 7, 2019 Page 3

City Manager Hernandez said this puts into ordinance form what also is being put into bond documents as part of the preliminary official statement to the bond holders. It states the intention to appropriate funds from the Health Care Sales Tax to the debt repayment, to pay it off sooner. This will result in a debt coverage ratio of about 1.5 to 1.6, Hernandez explained. If the bonds are able to be refinanced at a lower rate, there is the potential to pay them off in as little as 13 years. Commissioner Jurkovich asked for the projected interest rate. Hernandez said less than 4 percent. Commissioner Oestmann made a motion to approve the ordinance. Vice Mayor Welch seconded the motion. A roll call vote was unanimous in favor of the motion. Vice Mayor Welch declared the motion approved and given Ordinance No. 2019-05-4488.

New Westar Energy Franchise Ordinance No. 2019-05-4489

City Clerk Shook presented for discussion a first reading of an ordinance granting to Kansas Gas and Electric Company, a Kansas corporation doing business as Westar Energy, an Electric Franchise, including the right to construct, operate, and maintain electric transmission, distribution and street lighting facilities within the corporate limits of the City of Arkansas City, Kansas, and repealing Ordinance No. 2019-01-4480. City Attorney Niles said Westar wanted a different form to be used, creating the need to repeal the prior ordinance even though none of the terms of the new franchise agreement have changed at all. Vice Mayor Welch made a motion to approve the ordinance. Commissioner Jurkovich seconded the motion. A roll call vote was unanimous in favor of the motion. Vice Mayor Welch declared the motion approved and given Ordinance No. 2019-05-4489. City Manager Updates City Manager Hernandez provided the commissioners with the following reminders and updates:

• The next RISE Cowley health coalition meeting will be at 10 a.m. May 14 in the assembly room at the Cowley County Courthouse, located at 311 E. Ninth Ave. in Winfield.

• The next monthly Cowley County Legislative Committee meeting will be at noon May 14 at the Winfield Area Chamber of Commerce, located at 123 E. Ninth Ave. in Winfield.

• The City Commission will have study sessions at noon May 17 and at noon May 24, both of which will be in the city manager’s office at City Hall, located at 118 W. Central Ave.


May 7, 2019 Page 4

• The next two Free Friday Family Films are “Coco,” sponsored by Rogers Family Dentistry, and “Incredibles 2,” sponsored by Ark Valley Credit Union. “Coco” will start at 8 p.m. May 10 and “Incredibles 2” will start at 8 p.m. May 17, both under the Wilson Park rotunda.

• The first Public Building Commission meeting of 2019 will be at 5 p.m. May 21 in the commission room at City Hall. The topic is a discussion about refinancing hospital bonds.

Adjournment Commissioner Jurkovich made a motion to adjourn the meeting. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Vice Mayor Welch declared the meeting adjourned at 5:57 p.m. THE CITY OF ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Karen Welch, Vice Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: _____________________________________ Andrew Lawson, Public Information Officer

Item for City Commission Action Section V Item 2



Staff Contact Nick Hernandez

Title: Consent Agenda Item: A Resolution canceling a public meeting of the Governing Body scheduled for noon Friday, May 31, 2019, in the City Manager’s Office at City Hall, 118 W. Central Ave., Arkansas City. Description: City Manager Nick Hernandez will be absent for both the May 31 study session and June 4 regular meeting. He requests that the Governing Body consider canceling the study session currently scheduled for May 31. The June 4 regular meeting will continue as scheduled, but with a “light” agenda. It is worth noting that the City Commission already has held (or will hold) three study sessions this month — on May 3, May 17 and May 24. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:

City Manager

RESOLUTION NO. 2019-05-____ A RESOLUTION CANCELING A PUBLIC MEETING OF THE GOVERNING BODY SCHEDULED FOR NOON FRIDAY, MAY 31, 2019, IN THE CITY MANAGER’S OFFICE AT CITY HALL, 118 W. CENTRAL AVE., ARKANSAS CITY. WHEREAS, City Manager Nick Hernandez will be absent from the study session currently scheduled for May 31, 2019; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, expects to have little business on the agenda to discuss for its regular meeting scheduled for June 4, 2019; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, desires to cancel its regularly scheduled study session on May 31, 2019; and WHEREAS, in order to comply with the Kansas Open Meetings Act, the Governing Body of the City of Arkansas City, Kansas, must notify those requesting public notice of the cancellation of this public meeting of the Governing Body. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the cancellation of its previously scheduled public meeting at noon on Friday, May 31, 2019, in the City Manager’s Office at City Hall, located at 118 W. Central Ave., Arkansas City, Kansas. SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes City staff of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment, and also to notify all persons requesting notice of such public meetings under the Kansas Open Meetings Act. SECTION THREE: This Resolution shall be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas, on this 21st day of May, 2019. (Seal) Karen Welch, Vice Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Tamara L. Niles, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2019-05-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on May 21, 2019, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Item for City Commission Action Section VII Item 1




Title: A Resolution requesting the Arkansas City, Kansas, Public Building Commission to proceed with the solicitation of proposals for the sale of refunding revenue bonds for the purpose of refunding the PBC’s outstanding Revenue Bonds, Series 2009 (South Central Kansas Regional Medical Center); declaring an intent to enter into a supplemental lease with the PBC relating to said refunding revenue bonds; and making certain findings regarding offering documents related thereto. (Voice Vote) Description: Due to the current interest rate environment and other financial considerations, the PBC has the opportunity to issue its refunding revenue bonds in order to achieve an annual interest cost savings on the debt represented by the Series 2009 Bonds, which will directly benefit the City with respect to reduced rental payments made to the PBC pursuant to the Lease. For purposes of providing sufficient revenues to make debt service payments on the Refunding Bonds, the City needs to declare an intent to enter into with the PBC a supplement to the Lease. We selected the firm of Ranson Financial Group LLC, Wichita, Kansas, as financial advisor to the City with respect to one or more series of refunding revenue bonds of the PBC in order to provide funds to refund the Series 2009 Bonds and desires to authorize the Financial Advisor to coordinate with the PBC the sale of the Refunding Bonds and related activities. Commission Options: 1. Approve the Resolution. 2. Table the Resolution for further consideration. 3. Disapprove the Resolution. Fiscal Impact: Amount: Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

Gilmore & Bell, P.C.

04/24/2019

RESOLUTION NO. [___] A RESOLUTION REQUESTING THE ARKANSAS CITY, KANSAS PUBLIC BUILDING

COMMISSION TO PROCEED WITH THE SOLICITATION OF PROPOSALS FOR THE SALE OF REFUNDING REVENUE BONDS FOR THE PURPOSE OF REFUNDING THE PBC’S OUTSTANDING REVENUE BONDS, SERIES 2009 (SOUTH CENTRAL KANSAS REGIONAL MEDICAL CENTER); DECLARING AN INTENT TO ENTER INTO A SUPPLEMENTAL LEASE WITH THE PBC RELATING TO SAID REFUNDING REVENUE BONDS; AND MAKING CERTAIN FINDINGS REGARDING OFFERING DOCUMENTS RELATED THERETO.

WHEREAS, the City of Arkansas City, Kansas (the “City”) has heretofore created the Arkansas City, Kansas Public Building Commission, a municipal corporation of the State of Kansas (the “PBC”) under the authority of K.S.A. 12-1757 et seq., as amended by Charter Ordinance No. 18 and Ordinance Nos. 1657 and 1807 the City (collectively the “Act”); and WHEREAS, the PBC has heretofore issued its Public Building Commission Revenue Bonds, Series 2009 (South Central Kansas Regional Medical Center), in the original principal amount of $23,205,000 (the “Series 2009 Bonds”) to finance the construction of the facility South Central Kansas Medical Center; and WHEREAS, in conjunction with the issuance of the Series 2009 Bonds, the PBC, as Issuer and the City, as Tenant, entered into a Lease dated as of September 1, 2009 (the “Lease”) wherein the City agreed to make rental payments to provide funds sufficient to meet the debt service requirements of the Series 2009 Bonds; and WHEREAS, the PBC is authorized under K.S.A. 10-116a and the Act to issue refunding revenue bonds of the PBC for the purpose of refunding any previously issued revenue bonds; and WHEREAS, a majority of the qualified voters of the City voting on such question have previously approved the imposition of a one-percent City-wide retailers’ sales tax (the “Health Care Sales Tax”), the revenues derived from which shall be used to pay (a) costs of the existing financial obligations incurred in the original construction of the South Central Kansas Medical Center; (b) costs associated with refinancing the existing financial obligations incurred in the original construction of the Medical Center to obtain more favorable terms thereof; (c) purchasing and repairing equipment of the Medical Center; (d) compensating the Medical Center for operational expenses and supplies incurred in delivering uncompensated medical care; and (e) other health care related services provided in or for the City; and WHEREAS, the City has previously passed Ordinance No. 2019-02-4481 (the “Pledging Ordinance”) pledging ninety-five percent (95%) of the revenues derived from the Health Care Sales Tax (the “Pledged Revenues”) for the following purposes: (a) to pay all or a portion of the City’s basic rent payments under the Lease; and (b) to the extent that in any fiscal year there is Pledged Revenue remaining after the basic rent payments in such fiscal year have been provided for, to be deposited into a special trust account and applied towards the early redemption and/or defeasance of the Series 2009 Bonds and any refunding bonds issued therefor, the selection of bonds to be retired and the timing thereof to be determined by the City in conjunction with its financial advisor and other parties as may be necessary; and

WHEREAS, the Pledging Ordinance was published once per week for two consecutive weeks in the official newspaper of the City and no sufficient protest petition was received by the county election officer of Cowley County within sixty (60) days of the second publication thereof; and WHEREAS, due to the current interest rate environment and other financial considerations, including the availability of the Pledged Revenues, the PBC has the opportunity to issue its refunding revenue bonds (the “Refunding Bonds”) in order to achieve an annual interest cost savings on the debt represented by the Series 2009 Bonds, which will directly benefit the City with respect to reduced rental payments made to the PBC pursuant to the Lease; and WHEREAS, for purposes of providing sufficient revenues to make debt service payments on the Refunding Bonds, the City hereby declares an intent to enter into with the PBC a supplement to the Lease (the “Supplemental Lease”), subject to the provisions hereinafter set forth; and WHEREAS, the City has heretofore selected the firm of Ranson Financial Group LLC, Wichita, Kansas (the “Financial Advisor”), as financial advisor to the City with respect to one or more series of refunding revenue bonds of the PBC in order to provide funds to refund the Series 2009 Bonds; and WHEREAS, the City desires to authorize the Financial Advisor to coordinate with the PBC the sale of the Refunding Bonds and related activities. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS, AS FOLLOWS: Section 1. The City hereby finds and determines: (a) the solicitation of proposals for the issuance of the Refunding Bonds; and (b) provided that a proposal for the purchase of the Refunding Bonds is acceptable to the City and the PBC, continuing to lease the facilities financed by the Series 2009 Bonds from the PBC under the terms and provisions set forth in the Lease, as supplemented by the Supplemental Lease, are necessary, convenient and in furtherance of the governmental purposes of the City. The Financial Advisor is hereby requested to solicit proposals for the Refunding bonds and deliver such proposals so received to the City and PBC at their respective meetings to be held on June 18, 2019, at which meetings the City and PBC shall review such proposals and shall select a purchaser for the Refunding Bonds or reject all proposals. Section 2. The Financial Advisor, in conjunction with the City Manager, Finance Director, City Clerk, and Bond Counsel, is hereby authorized to cause to be prepared a Preliminary Official Statement relating to the Refunding Bonds. The City hereby consents to the use and public distribution by the Purchaser of the Preliminary Official Statement in connection with the offering for sale of the Refunding Bonds. For the purpose of enabling the purchaser of the Refunding Bonds (the “Purchaser”) to comply with the requirements of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”), the Mayor and Finance Director or other appropriate officers of the City are hereby authorized: (a) to execute the “Certificate Deeming Preliminary Official Statement Final” in substantially the form attached hereto as Exhibit A, as approval of the information relating to the City contained in the Preliminary Official Statement, such official's signature thereon being conclusive evidence of such official's and the City's approval thereof; (b) covenant that the City will provide continuous secondary market disclosure by annually transmitting certain financial information and operating data and other information necessary to comply with the Rule to the Municipal Securities Rulemaking Board; and (c) take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Purchaser to comply with the requirement of the Rule. Section 3. The City Manager, Finance Director, Clerk, the Financial Advisor, the City Attorney and Bond Counsel are hereby authorized and directed to provide support to the PBC in connection with the solicitation of proposals for the purchase of the Refunding Bonds, including providing for notice of redemption of the Series 2009 Bonds.

Section 4. This Resolution shall be in full force and effect from and after its adoption.

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ADOPTED by the governing body of the City on May 21, 2019. (SEAL)

Jay Warren, Mayor ATTEST:

Lesley Shook, City Clerk

EXHIBIT A

CERTIFICATE DEEMING PRELIMINARY OFFICIAL STATEMENT FINAL

__________________ 2019 Re: Arkansas City, Kansas Public Building Commission Refunding Revenue Bonds, Series 2019

(South Central Kansas Medical Center) The undersigned are the duly acting Mayor and Finance Director of the City of Arkansas City, Kansas (the “City”), and are authorized to deliver this Certificate to the addressee (the “Purchaser”) on behalf of the City relating to the Preliminary Official Statement (the “Preliminary Official Statement”) relating to the above-referenced bonds (the “PBC Bonds”). For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2-12(b)(1) of the Securities and Exchange Commission (the “Rule”), the City hereby deems the information regarding the City contained in the Preliminary Official Statement relating to the PBC Bonds to be final as of its date, except for the omission of such information as is permitted by the Rule. CITY OF ARKANSAS CITY, KANSAS By: Title: Mayor By: Title: Finance Director





Title: A Resolution of the Governing Body of the City of Arkansas City, Kansas authorizing the sale and conveyance of certain property to Rockridge Apartments, L.C. (Voice Vote) Description: The tenant has provided the City written notice of its intent to exercise its option to purchase the Project and desires to exercise its option to purchase under Section 17.1 of the Lease. The Tenant has made all the payments of Basic Rent and Additional Rent pursuant to the Lease and all principal and interest on the Bonds has been paid. Union State Bank, Arkansas City, Kansas, as Fiscal and Paying Agent for the Bonds, has certified that no Bonds remain outstanding. Commission Options: 1. Approve the Resolution. 2. Table the Resolution for further consideration. 3. Disapprove the Resolution. Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

[Tenant’s Letterhead] ______________, 2019 City of Arkansas City, Kansas 118 W Central Ave P.O. Box 778 Arkansas City Kansas 67005-2643 The Union State Bank 127 S. Summit Arkansas City, Kansas 67005 Re: City of Arkansas City, Kansas Taxable Multi-Family Housing Revenue Bonds, Series 2001 (Rockridge Industries, L.C.) Ladies and Gentlemen: This is to advise that Rockridge Apartments, L.C. hereby elects to exercise the option to purchase the Project as described in Section 17.1 of the Lease between the City of Arkansas City, Kansas, as Issuer, and Rockridge Apartments, L.C., a Kansas limited liability company, as Tenant, as authorized by Ordinance No. 2001-06-3894 of the Issuer. Closing is proposed to be on May 31, 2019. Very truly yours, ROCKRIDGE APARTMENTS, L.C. By: _____________________________ Name: Title:

Gilmore & Bell, P.C. 05/09/2019

RESOLUTION NO. ___

A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF ARKANSAS

CITY, KANSAS AUTHORIZING THE SALE AND CONVEYANCE OF CERTAIN PROPERTY TO ROCKRIDGE APARTMENTS, L.C.

WHEREAS, pursuant to Ordinance No. 2001-06-3894 and the Bond Agreement dated as of June 27, 2001, the City of Arkansas City, Kansas (the “Issuer”) has previously issued its Taxable Multi-Family Housing Revenue Bonds, Series 2001 (Rockridge Industries, L.C.) in the original aggregate principal amount of $2,250,000 (the "Bonds") to finance the cost of acquiring, constructing and equipping a certain facility to be used for multi-family housing purposes (the "Project"), such Project having been leased to Rockridge Apartments, L.C., a Kansas limited liability company (the "Tenant") pursuant to a Lease dated as of June 27, 2001 between the City and the Tenant (the "Lease"); and WHEREAS, the Tenant desires to exercise its option to purchase the Project under Section 17.1 of the Lease and is not in default under the Lease; and WHEREAS, the Tenant had made all the payments of Basic Rent and Additional Rent pursuant to the Lease and all principal and interest on the Bonds has been paid or payment has been provided for; and WHEREAS, The Union State Bank, Arkansas City, Kansas, as Fiscal and Paying Agent for the Bonds, has certified that no Bonds remain outstanding; and WHEREAS, the Tenant has provided the City written notice of its intent to exercise its option to purchase the Project; NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: Section 1. The Mayor and Clerk are authorized and directed to execute a special warranty deed, a bill of sale and a release of lease, in substantially the forms submitted to the Governing Body concurrently with the adoption of this Resolution. The Clerk is directed to deliver the executed special warranty deed, a bill of sale and a release of lease to the Tenant. Section 2. The Mayor and Clerk are hereby further authorized and directed to sign such other instruments and certificates as shall be necessary and desirable in connection with this Resolution and are hereby further authorized to take such further actions as may be necessary to accomplish the purposes of this Resolution.

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ADOPTED by the governing body of the City of Arkansas City, Kansas on May 21, 2019. CITY OF ARKANSAS CITY, KANSAS _____________________________________ Jay Warren, Mayor [SEAL] Attest: By: ____________________________ Lesley Shook, City Clerk

THIS CONVEYANCE IS FOR THE PURPOSE OF RELEASING SECURITY FOR A DEBT OR OTHER OBLIGATION AND IS EXEMPT FROM THE REQUIREMENTS OF A SALES VALIDATION QUESTIONNAIRE PURSUANT TO K.S.A. 79-1437e(2). SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED, made May 31, 2019 between the City of Arkansas City, Kansas, a municipal corporation, as Grantor, and Rockridge Apartments, L.C., a Kansas limited liability company, as Grantee; WITNESSETH, that said Grantor, in furtherance of the terms of a certain Lease dated as of June 27, 2001 between Grantor and Grantee, and as authorized by a Resolution duly adopted by the governing body of the Grantor, and by these presents does hereby convey to Grantee, its successors and assigns, all the following described real estate in Cowley County, Kansas:

A parcel of land situated in the Southeast Quarter of Section 13, Township 34 South, Range 3 East of the 6th Principle Meridian, being more particularly described as follows: Commencing at the Northeast corner of the Southeast Quarter of Section 13, Township 34 South, Range 3 East of the 6th Principle Meridian; thence North 89 degrees, 45 minutes, 04 seconds West (assumed) along the North line of said Southeast Quarter a distance of 981.71 feet to a point; thence South 00 degrees, 01 minutes, 10 seconds West a distance of 40.00 feet to a point on the South Right-of Way of Bryant Road, and the Point of Beginning of the herein described parcel of land; thence continuing South 00 degrees, 01 minutes, 10 seconds West a distance of 339.50 feet to a point; thence South 89 degrees, 59 minutes, 57 seconds West a distance of 80.51 feet to a point; thence North 64 degrees, 47 minutes, 08 seconds West a distance of 342.02 feet to a point; thence North 00 degrees, 01 minutes, 10 seconds East a distance of 195.49 feet to a point on the South Right-of Way of Bryant Road; thence South 89 degrees. 45 minutes, 04 seconds East a distance of 390.00 feet to a Point of Beginning; containing 2.530 Acres(s) more or less

for the sum of $100.00 and other valuable consideration; TO HAVE AND TO HOLD, the premises described, with all and singular the rights, privileges, appurtenances and immunities thereto belonging or in any way appertaining, to Grantee and to its successors and assigns forever; and Grantor hereby covenants that the premises are free and clear of all encumbrances whatsoever, except (a) those to which the title was subject on the date of conveyance to Grantor, or to which title became subject with Grantee's written consent, or which resulted from any failure of Grantee to perform any of its covenants or obligations under the Lease from Grantor referred to above, (b) taxes and assessments, general and special, if any, and (c) the rights, titles and interests of any party having condemned or attempting to condemn title to, or the use for a limited period of, all or any part of the premises conveyed; and that it will warrant and defend the title to the premises to Grantee and Grantee's successors and assigns forever against the lawful claims and demands of anyone claiming by, through or under it.

IN WITNESS WHEREOF, Grantor has executed this deed and affixed its corporate seal on the day and year first above written. [SEAL] ATTEST: CITY OF ARKANSAS CITY, KANSAS a municipal corporation ______________________________ ___________________________________ Lesley Shook, City Clerk Jay Warren, Mayor STATE OF KANSAS ) ) SS: COUNTY OF COWLEY ) The foregoing instrument was acknowledged before me this ____ day of May, 2019 by Jay Warren, Mayor, and Lesley Shook, Clerk, respectively, of the City of Arkansas City, Kansas, on behalf of said City. [SEAL] ______________________________ Notary Public My appointment expires: __________________________

BILL OF SALE In furtherance of the terms of a certain Lease dated as of June 27, 2001 between the City of Arkansas City, Kansas, as Assignor, and Rockridge Apartments, L.C., a Kansas limited liability company, as Assignee, and for valuable consideration, Assignor hereby transfers, assigns and conveys to Assignee, all personal property purchased with the proceeds of the City of Arkansas City, Kansas, Taxable Multi-Family Housing Revenue Bonds, Series 2001 (Rockridge Industries, L.C. [SEAL] ATTEST: CITY OF ARKANSAS CITY, KANSAS a municipal corporation ______________________________ ___________________________________ Lesley Shook, City Clerk Jay Warren, Mayor STATE OF KANSAS ) ) SS: COUNTY OF COWLEY ) The foregoing instrument was acknowledged before me this ____ day of May, 2019 by Jay Warren, Mayor, and Lesley Shook, Clerk, respectively, of the City of Arkansas City, Kansas, on behalf of said City. [SEAL]

__________________________________________ Notary Public My appointment expires: ____________________________________

RELEASE OF LEASE WHEREAS, the City of Arkansas City, Kansas (the "Issuer") has heretofore entered into a Lease dated as of June 27, 2001 (the "Lease") between the Issuer and Rockridge Apartments, L.C., a Kansas limited liability company (the "Tenant"), notice of which is recorded in Book 0619 at page 434 in the office of the Cowley County Register of Deeds; and WHEREAS, the Issuer assigned its interest in the Lease to The Union State Bank, Arkansas City, Kansas, acting as Fiscal and Paying Agent for the Issuer and others for purpose of enforcement of the Tenant's covenants under the Lease, notice of which is recorded in Book 0619 at page 437 in the office of the Cowley County Register of Deeds; and WHEREAS, the Tenant has exercised its option to purchase the facility described in the Lease (the "Project") from the Issuer; and WHEREAS, all of the Tenant's obligations to the Issuer under the Lease have been satisfied; THEREFORE, the property described in the attached Schedule I is hereby released from any claim of the Issuer and the Fiscal and Paying Agent under the Lease as of May 31, 2019. CITY OF ARKANSAS CITY, KANSAS By: _________________________________________ Jay Warren, Mayor [SEAL] ATTEST: By : _________________________________________ Lesley Shook, City Clerk

ACKNOWLEDGMENT STATE OF KANSAS ) ) SS: COUNTY OF COWLEY ) The foregoing instrument was acknowledged before me this ____ day of May, 2019 by Jay Warren, Mayor, and Lesley Shook, Clerk, respectively, of the City of Arkansas City, Kansas, on behalf of said City. [SEAL] By: ___________________________________ Notary Public My appointment expires:__________________________

The Union State Bank Arkansas City, Kansas STATE OF KANSAS ) ) SS: COUNTY OF ________ ) This instrument was acknowledged before me this ___ day of May, 2019 by ________________ as __________________ and trust officer of the The Union State Bank, Arkansas City, Kansas, a state banking association or corporation. [SEAL]

__________________________________________ Notary Public My appointment expires: _____________________________ Date

SCHEDULE I PROPERTY SUBJECT TO LEASE (a) The following described real estate located in Cowley County, Kansas, to wit:

A parcel of land situated in the Southeast Quarter of Section 13, Township 34 South, Range 3 East of the 6th Principle Meridian, being more particularly described as follows: Commencing at the Northeast corner of the Southeast Quarter of Section 13, Township 34 South, Range 3 East of the 6th Principle Meridian; thence North 89 degrees, 45 minutes, 04 seconds West (assumed) along the North line of said Southeast Quarter a distance of 981.71 feet to a point; thence South 00 degrees, 01 minutes, 10 seconds West a distance of 40.00 feet to a point on the South Right-of Way of Bryant Road, and the Point of Beginning of the herein described parcel of land; thence continuing South 00 degrees, 01 minutes, 10 seconds West a distance of 339.50 feet to a point; thence South 89 degrees, 59 minutes, 57 seconds West a distance of 80.51 feet to a point; thence North 64 degrees, 47 minutes, 08 seconds West a distance of 342.02 feet to a point; thence North 00 degrees, 01 minutes, 10 seconds East a distance of 195.49 feet to a point on the South Right-of Way of Bryant Road; thence South 89 degrees. 45 minutes, 04 seconds East a distance of 390.00 feet to a Point of Beginning; containing 2.530 Acres(s) more or less

said real property constituting the "Land" as referred to in said Lease. (b) All buildings, improvements, machinery and equipment now or hereafter constructed, located or installed on the Land pursuant to said Lease, constituting the "Improvements" as referred to in said Lease, together with any substitutions or replacements therefor any "Project Additions" as referred to in said Lease, the property described in paragraphs (a) and (b) of this Schedule I together constituting the "Project" as referred to in said Lease.

FISCAL AND PAYING AGENT’S CERTIFICATION

Re: City of Arkansas City, Kansas Taxable Multi-Family Housing Revenue Bonds, Series 2001 (Rockridge Industries, L.C.) (the “Bonds”) The undersigned, on behalf of The Union State Bank, Arkansas City, Kansas, as Fiscal and Paying Agent with respect to the referenced Bonds, hereby certifies that as of the date hereof, no Bonds remain outstanding under the Bond Agreement dated June 27, 2001 authorizing and securing the Bonds, and all fees and expenses of the Fiscal and Paying Agent in connection with such Bonds have been paid in full. Dated: _______________, 2019

The Union State Bank Arkansas City, Kansas By:_____________________________ Name: Title:



Department/Division City Manager / Visit Ark City

Staff Contacts Tamara Niles / Pam Crain

Title: An Ordinance exempting the application of K.S.A. 41-719(c) to allow the consumption of alcoholic liquor at a designated area of Wilson Park during a Summer Solstice Celebration from 7 to 10 p.m. Friday, June 21, 2019. (Roll Call Vote) Description: The organizers of the inaugural Summer Solstice Celebration — primarily Visit Ark City and Jill Hunter — have requested that the Governing Body allow them to sponsor a beer garden to sell and serve alcohol at a designated area of Wilson Park during the celebration from 7 to 10 p.m. on Friday, June 21, 2019. Funds raised from the beer garden will support the July 4 fireworks show and possibly also the Wilson Park Master Plan. The organizers have provided reasonable assurances that they will take all necessary precautions to ensure the property is used in full compliance with applicable state and local law. Because of the unavailability of Cowley College student patrol due to summer break, no one younger than twenty-one (21) years old will be allowed within the enclosed area where alcohol is being served. In addition to ID checks, wrist bands also will be employed by Bottle Service LLC to monitor drinking age. The Summer Solstice Celebration will feature outdoor games for adults and children from 4 to 7 p.m., the beer garden, and a concert by Piper Leigh and the Smokin’ Section from 7 to 10 p.m. Food trucks also will be open at the park from 7 to 10 p.m. This event is sponsored by 1025 The River, Farm Bureau Jackson/Hunter Agency, KanPak, L.G. Pike Construction, RCB Bank, Reedy Ford and Visit Ark City. Commission Actions: 1. Approve the Ordinance. 2. Table the Ordinance for a second reading June 4. 3. Disapprove the Ordinance. Fiscal Impact: Amount: Cost of publication


City Manager

ORDINANCE NO. 2019-05-____ AN ORDINANCE EXEMPTING THE APPLICATION OF K.S.A. 41-719(C) TO ALLOW THE CONSUMPTION OF ALCOHOLIC LIQUOR AT A DESIGNATED AREA OF WILSON PARK DURING A SUMMER SOLSTICE CELEBRATION FROM 7 TO 10 P.M. FRIDAY, JUNE 21, 2019. WHEREAS, the organizers of the inaugural Summer Solstice Celebration, sponsored by Visit Ark City, have requested that the Governing Body of Arkansas City, Kansas, allow them to sponsor a beer garden to sell and serve alcohol at a designated area of Wilson Park during the Summer Solstice Celebration from 7 to 10 p.m. on Friday, June 21, 2019; and WHEREAS, the event will support the City-sponsored fireworks show on July 4, 2019, and possibly also support the Wilson Park Master Plan; and WHEREAS, the Summer Solstice Celebration organizers have provided reasonable assurances that they will take all necessary precautions to ensure the property is used in full compliance with applicable state and local law; and WHEREAS, in order to use the property in the manner requested, the Governing Body of the City of Arkansas City, Kansas, is required by Kansas statute to adopt an Ordinance specifically exempting the property from the provisions of K.S.A. 41-719(c), which prohibits the consumption of alcoholic liquor on public property. NOW THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS, KANSAS, AS FOLLOWS: SECTION ONE: Notwithstanding any provision of Municipal Code to contrary, the Governing Body of the City of Arkansas City, Kansas, hereby exempts property located at Wilson Park, and designated on the attached map (hereafter “the Premises”) from the provisions of K.S.A. 41-719(c), starting at 7 p.m. until 10 p.m. on Friday, June 21, 2019. The Governing Body hereby grants this exemption as it is a unique opportunity specifically tied to the Summer Solstice Celebration, a new community celebration; it will be fully contained and have measures in place to provide for security and monitoring to ensure compliance with Municipal laws; and it will support several City-sponsored and nonprofit organizations providing services solely in Arkansas City. By providing this exemption, the Governing Body hereby authorizes the Summer Solstice Celebration organizers, or a duly licensed caterer acting on their behalf, to sell and serve alcoholic liquor by the drink for consumption on the Premises, subject to the following terms and conditions:

1. The Summer Solstice Celebration shall take all necessary precautions to ensure compliance with all other provisions of Arkansas City Municipal Code, including the Uniform Public Offense Code.

2. No person younger than twenty-one (21) years of age shall be allowed within the enclosed area where alcohol is served. The Summer Solstice Celebration or its designee shall check photo identification to ensure no one younger than the age of 21 enters the designated area.

3. The Premises must be fully gated or otherwise enclosed. Any place where the gating or other enclosure provides an opening for entrance and exit from the Premises must be manned to ensure no one may leave the fenced premises with an open container of alcohol/cereal malt beverage.

4. The Summer Solstice Celebration shall not allow a number of persons inside the Premises in excess of the occupancy load established by approved authorities, if applicable.

5. The Summer Solstice Celebration shall leave the Premises in a same or similar condition as it existed prior to the exemption dates, and shall remove all gating, trash, seating, portable toilets and other supplies from the event; and repair any damage, in a timely fashion.

6. This exemption shall apply only to the interior of the gated Premises and shall not include any surrounding curtilage.

SECTION TWO: PUBLICATION; EFFECTIVE DATE. This ordinance, or a summary thereof, shall be published one time in the official City newspaper, and shall take effect and be in force from and after said publication. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on this 21st day of May, 2019. (Seal) Karen Welch, Vice Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Tamara L. Niles, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2019-05-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on May 21, 2019, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Produced by the City of Arkansas City GISusing the best available data to date.The City makes no warranty or representation,expressed or implied, with respect to the datadisplayed. May 15, 2019

N SUMMIT ST

EMAPLEAVE

EBIRCHAVEWBIRCHAVE

WMAPLEAVE

736

718

710

714

214

732

700

726

720

722

702

701

706

708

728

0 80 16040 Feet



Department/Division Police Department

Staff Contact Chief Dan Ward

Title: Consider a Resolution approving the purchase of one (1) used 2014 Ford Mustang from Seth Wadley Ford, of Perry, Oklahoma, for an amount not to exceed $15,172.00. (Voice Vote) Description: This vehicle will be used as a School Resource Officer police car. ACPD will add emergency lights and a partial vinyl wrap to make this an attraction for students. The purchase of this vehicle will be made with drug seizure funds and ACPD will prominently advertise that fact on the vehicle graphics. Commission Actions: 1. Approve the Resolution. 2. Table the Resolution for further consideration. 3. Disapprove the Resolution. Fiscal Impact: Amount: $15,172.00 Fund: 29 (Special Law Enforcement Trust Fund) Department: 000 Expense Code: 1001


City Manager

RESOLUTION NO. 2019-05-____ A RESOLUTION APPROVING THE PURCHASE OF ONE (1) USED 2014 FORD MUSTANG FROM SETH WADLEY FORD OF PERRY, OK, FOR AN AMOUNT NOT TO EXCEED $15,172. (VOICE VOTE) BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the City of Arkansas City, Kansas, to purchase one (1) used 2014 Ford Mustang from Seth Wadley Ford of Perry, OK, for an amount not to exceed $15,172. (Voice Vote) SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or City staff of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution shall be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas, on this 21st day of May, 2019. (Seal) Jay Warren, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Tamara L. Niles, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2019-05-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on May 21, 2019, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

ACPD SRO Car Project

Vehicle Type 2014 Ford Mustang 2016 Ford Mustang 2015 Ford Mustang 2016 Ford Mustang 2016 Ford Mustang

Seth Wadley Ford, Perry Jack Bowker Ford, Ponca Porsche Oklahoma Reedy Ford Bob Allen Ford, Ottawa

Vehicle Base Price 14,663$ 16,350$ 16,480$ 18,500$ 16,900$

Fees 509$ -$ 399$ 149$ -$

Total 15,172$ 16,350$ 16,879$ 18,649$ 16,900$

2016 Dodge Challenger 2017 Ford Mustang 2017 Ford Mustang 2017 Dodge Challenger

Regional Hyundai Conklin Cars, Newton Stuart Nissan, Enid Hudiburg Ford, Chandler Zeller MotorsVehicle Base Price 18,911$ No bid returned No bid returned No bid returned No bid returned

Fees 498$

Total 19,409$

Item for City Commission Action Section VIII Items 1-10




Title: City Manager Updates Description:

1. The Arkansas City Middle School eighth-graders have revised and reshot their informative recycling video. Public Information Officer Lawson should have a copy available to show.

2. The Kansas Department of Wildlife, Parks and Tourism made a site visit Friday, May 17 to Wilson

Park as part of the City’s Land and Water Conservation Fund grant application. Report to follow...

3. The next City Commission study session will be at noon Friday, May 24, in the city manager’s office at City Hall. The commissioners will hear budget requests from various external agencies.

4. City Hall and other City offices will be closed Monday, May 27 in observance of Memorial Day.

5. The Arkansas City Farm and Art Market will kick off its 2019 season from 4 to 7 p.m. Tuesday,

May 28 at Wilson Park. The market season will continue each Tuesday through September.

6. South Central Kansas Medical Center will be host to an Ark City Chamber of Commerce coffee at 10 a.m. Thursday, May 30 in the USB Conference Room, located at 6403 Patterson Pkwy.

7-8. The Fifth Thursday Art and Music Crawl, now organized by Burford Theatre Arts, will return to

downtown Arkansas City from 4 to 7:30 p.m. Thursday, May 30. It will culminate in the Ark City Community Band’s first concert of 2019, at 7:30 p.m. (currently also planned to be downtown).

9. The next Free Friday Family Film is “Spider-Man: Into the Spider-Verse,” sponsored by United

Agency. It will start at 8 p.m. Friday, May 31 under the Wilson Park rotunda, 701 N. Summit St.

10. The 14th annual Sgt. Jerry Mills Jr. Fishing Derby will be from 9 a.m. to noon Saturday, June 1 at Veterans Memorial Lake. Due to construction, parking will be northwest of the Lions Club shelter.

Approved for Agenda by:

City Manager

Item for City Commission Action Section IX Item 1b



Staff Contact Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board minutes are included in this packet:

• April 8 — Retired Citizens Advisory Council • April 8 — Arkansas City Public Library Board of Trustees • April 11 — Visit Ark City Board of Directors (CVB) • April 11 — Equal Opportunity and Accessibility Advisory Board

Commission Options: 1. No action needed. Approved for Agenda by:

City Manager

Retired Citizens Advisory Council

Arkansas City, Kansas

Meeting: April 8, 2019 @ 1:15 p.m.

Meeting was held at the Arkansas City, Kansas Senior Center, convening at 1:15 p.m.

In Attendance: Mrs. Carol Goldwater Mr. Glen Morrison

Mrs. Jerri Achenbach Mr. Gary Humiston

Kristin Sparks Mr. Jerry Campbell

Mr. Chris Dancy

Meeting was brought to order with a prayer by Carol Goldwater.

Previous meeting minutes were approved with a motion by Jerri and 2nd by Gary.

Old Business: Discussion on how well the Dances went. Update on “work” day at center. Repairs to the bathroom and other items will be done while center is closed on Good Friday.

New Business: Volunteer Appreciation Day will be April 23rd. Starting April 15th, Memorial Flowers will be for sale.

Update was given on Senior Center events and happenings.

Motion was made by Jerry to adjourn meeting; second given by Jerri; meeting adjourned.

Next Meeting – May 13th @ 1:15 p.m.

Submitted by: Kristin Sparks, Director of Senior Services

MINUTES

Arkansas City Public Library Board of Trustees Regular Meeting – April 8, 2019

The Board of Trustees of the Arkansas City Public Library, pursuant to official notification, met Monday, April 8, 2019 at 7:00 p.m. at the Public Library, 120 E. 5th Avenue, Arkansas City, KS. MEMBERS PRESENT: Kayleigh Lawson, President

Mitch Reichle, Treasurer Duane Oestmann, City Commissioner, ex officio Lloyd Colston Marilyn Stout

MEMBERS ABSENT: Shawna Allison, Secretary Kate Reilly, Vice President

STAFF PRESENT: Mendy Pfannenstiel, Director OTHERS PRESENT: Lawson called the meeting to order at 7:00 p.m. Motion by Colston to approve the March minutes. Second by Stout. Approved unanimously. Motion by Colston to approve March’s Treasurer’s Reports. Second by Oestmann. Approved unanimously. The March report shows that we have total assets of $372,119.02 ($1,793.99 in current liabilities, $119,209.68 in the operating fund, $232,301.81 in the capital improvement fund and $18,813.54 in the grant fund). We have accepted 47% of our anticipated receipts and disbursed 22% of our anticipated budget. Pfannenstiel provided a Director’s report to the Board. Motion by Colston to accept the purchase of two new tables for the upstairs floor, allowing more study/tutor space for patrons. Second by Reichle. Approved unanimously. Motion by Reichle to increase the VISA credit limit from $3,000 to $5,000 to accommodate larger purchases that are occasionally necessary for library operations. Second by Colston. Approved unanimously. Motion by Colston to adjourn the meeting. Second by Reichle. Approved unanimously. With there being no further business, the meeting concluded at 7:39 p.m.

Director’s Report Personnel: Kaylee Stoner resigned effective May 8. We will be conducting interviews soon for a new clerk. Facilities & Grounds: We need to install an additional vent in the programming room. Budget/Finance: Attached is the preliminary 2020 budget. Collection: Nothing new to report. Special Projects / Grants:

• The exhibit from the National Library of Medicine called Renaissance Science, Magic and Medicine in Harry Potter's World is on display now, along with ACPL’s own Harry Potter museum.

Technology: Nothing new to report. Public Relations:

• Facebook: 1,535 Page Likes, Program Ads/Boosts • 1025 The River: Booth at Tacolalah

SCKLS/SCKAN/State Library: • We continue to explore options for a new ILS with SCKLS help, although keeping Polaris is

still an option, depending on price.

Gifts, Memorials and Other: Nothing new to report. Submitted by: Mendy Pfannenstiel, Director May 2019

VISIT Ark City Board of Directors 4/11/19

The VISIT Ark City Board met in regular session on Thursday, April 11 at 12:00 p.m. in the Chamber Office. Those present were Arty Hicks, Shawn Silliman, Dena Ward, Sara Williams, Carlla Pike, Duane Oestmann and Andrew Lawson. Absent: Liz Shepard and Pam Crain - VAC Director. Arty Hicks called the meeting to order. Minutes of March 14th meeting & Treasurer’s Report tabled until next meeting. Old Business Tacolalah – May 4th Andrew Lawson reported the following: VAC Funds were used to order tokens for the event. A contract needs to be signed for the beer garden. Volunteers are needed to check ID’s at the beer garden gate from 4-7 p.m. and 7-10 p.m. Other volunteers needed include “floaters,” runners for tokens and the merchandise tent. The next planning meeting will be at 4:00 p.m. on April 25 at City Hall. Andrew urged all board members interested in volunteering to attend the meeting. Andrew also reported the City will have to pay sales tax on the tokens. Currently, 5 food vendors have signed up, but it may increase to 7. Salsa contest vendors are still being searched for. Etzanoa Tour Upon completion of today’s meeting, Sandy Randel will give the VAC Board members a tour of Etzanoa. New Business Executive Session Arty Hicks made a motion to go into executive session to discuss non-elective personnel for 10 minutes. It was seconded by Shawn Silliman. A unanimous vote declared the motion approved. Executive session ended at 12:37 p.m. VAC Director Salary Carlla Pike moved to increase the VAC Director salary by 3.25%, retroactive to 1/1/2019. It was seconded by Dena Ward. A unanimous vote declared the motion approved. Arty Hicks made a motion to adjourn, seconded by Sara Williams. The next regular meeting is scheduled for 12 noon on May 9 at the Chaplin Nature Center.

Arkansas City Equal Opportunity and Accessibility Advisory Board 4/11/19 Minutes

A regular meeting was held Thursday, March 14, 2019, at City Hall, 118 W. Central Ave. Meeting was called to order at 4:03 p.m. Roll Call: Board Members Staff Liaisons Bob Baker Mike Bellis Ethan Bartlett Nick Hernandez JoAnn Bierle Andrew Lawson James Fry Marla McFarland Anita Judd-Jenkins Tamara Niles Tammy Lanman-Henderson Josh White Frances “Rags” Smith Brian Williams 1. Approve March Regular Meeting Minutes:

Bob moved to approve the minutes of the March 14, 2019, regular meeting as written. Ethan seconded the motion, which was

approved 4-0 on a voice vote. JoAnn joined the meeting in progress at 4:07 p.m.

2. Cowley College’s W.S. Scott Auditorium:

Andrew said the college still is not willing to help pay for additional ADA parking. Mike said he checked and learned that

students park for free on campus. Andrew said striping and signage could be done this summer, along with other projects.

Mike said Public Works Department could do the work, but Parks and Facilities might be responsible for the parking lots.

Mike said he needs to ask Brian Edwards if he can make the ADA signs or if the City will have to order new ones to install.

3. Osage / Windsor Court Apartments Updates:

Mike called Terry last week at the Osage, but the call has not been returned. He wants to move disabled individuals located

above the third floor to the first or second floors. Windsor Court is just waiting on generator delivery (30-60 days to install).

4. Tacolalah Festival Planning Update:

Tammy said A Little Taste will fill out a vendor form and return it soon. Andrew said the next meeting is for volunteers and

it will be at 4 p.m. April 25 in the city manager’s office, in conjunction with the Beautification and Tree Advisory Board.

There was discussion about possibly purchasing piñatas and Lotería cards. Andrew said “Coco” will play at 8 p.m. May 3.

The mariachi band is set to play from 11:30 a.m. to 1:30 p.m. May 4 and DJ Locafella performs from 7 to 10 p.m. May 4.

Andrew said Tacolalah will be promoted at the Top Gun Tournament that weekend. (Note: The tournament later was

canceled due to rain.) He also received information from Jill Hunter regarding her Summer Solstice Party on June 21.

In addition to the Board, Tacolalah volunteers present included Joan Caldwell, Cindy Feste, Nancy Holman and Jill Hunter.

5. Other Miscellaneous Items:

Andrew provided an update on the progress of the 2019 Capital Improvement Planning Committee. While he was able to

present the Board’s suggested ADA projects for the Agri-Business Building and Northwest Community Center, they were

not included among the projects to be scored by the Committee this year for the 2020-29 CIP. He will try again next year.

Andrew also previewed some Mosaic events later in March for Developmental Disabilities Awareness Month. Mosaic will be

host to a coffee discussion at 9:30 a.m. March 18 at Pam-a-Lou’s and a tour of its Winfield facility at noon March 19.

He also mentioned the new National Volunteer Week kickoff event will be from 11 a.m. to 2 p.m. April 6 at Island Park.

Bob made a motion to adjourn the meeting. JoAnn seconded the motion, which was approved 5-0 on a voice vote. The meeting was

adjourned at 4:57 p.m. The next meeting of the Equal Opportunity and Accessibility Advisory Board will be at 4 p.m. May 9, 2019.

Fund

1/1/2019

Beginning Cash

Balance Receipts Disbursements

04/30/2019

Ending Cash

Balance Budget Encumbrances

Budget Variance

Favorable (Unfavorable) % Remaining (67%)

01 - GENERAL FUND 1,439,912.08$ 3,805,554.89$ 3,295,426.55$ 1,950,040.42$ 10,817,432$ 43,083$ 7,478,923$ 69%

15 - STORMWATER FUND 439,288.03$ 71,082.37$ 150,913.20$ 359,457.20$ 479,784$ 49,025$ 279,846$ 58%

16 - WATER FUND 4,363,318.19$ 1,571,122.01$ 1,609,511.13$ 4,324,929.07$ 5,083,836$ 316,538$ 3,157,787$ 62%

18 - SEWER FUND 4,004,177.29$ 751,655.72$ 373,173.19$ 4,382,659.82$ 3,092,163$ 7,125$ 2,711,865$ 88%

19 - SANITATION FUND 1,051,415.81$ 559,626.60$ 391,948.88$ 1,219,093.53$ 1,657,519$ -$ 1,265,570$ 76%

20 - SPECIAL RECREATION FUND 26,978.66$ 2,747.70$ -$ 29,726.36$ 24,102$ -$ 24,102$ 100%

21 - SPECIAL STREET FUND 487,931.18$ 170,891.40$ 23,773.59$ 635,048.99$ 787,506$ 30,907$ 732,825$ 93%

23 - TOURISM/CONVENTION FUND 19,690.52$ 66,982.81$ 64,391.38$ 22,281.95$ 120,962$ -$ 56,571$ 47%

26 - SPECIAL ALCOHOL FUND 84,206.93$ 2,747.70$ 2,751.00$ 84,203.63$ 20,000$ -$ 17,249$ 86%

27 - PUBLIC LIBRARY FUND -$ 194,806.46$ 181,449.98$ 13,356.48$ 371,600$ -$ 190,150$ 51%

29 -SPECIAL LAW ENF TRUST FUND 16,197.23$ 2,350.00$ 926.14$ 17,621.09$ Not a budgeted fund

31 - LAND BANK FUND -$ -$ -$ -$ 3,500$ -$ 3,500$ 100%

42 - HOSPITAL IMPROVEMENT FUND 1,463,800.00$ 688,911.06$ 684,522.50$ 1,468,188.56$ 2,160,000$ -$ 1,475,478$ 68%

43 - BOND & INTEREST FUND 80,853.69$ 360,642.17$ -$ 441,495.86$ 1,202,230$ -$ 1,202,230$ 100%

51 - DRUG TASK FORCE FUND 37,808.26$ 875.40$ 2,834.70$ 35,848.96$ Not a budgeted fund

53 - MUNICIPAL COURT FUND 17,624.62$ 815.19$ 4,354.61$ 14,085.20$ Not a budgeted fund

54 - EQUIPMENT RESERVE FUND 200,946.02$ -$ -$ 200,946.02$ Not a budgeted fund

57 - CID SALES TAX FUND 3,951.30$ 14,847.34$ 15,364.10$ 3,434.54$ 50,000$ -$ 34,636$ 69%

68 - CAPITAL IMPROVEMENT FUND 1,200,158.46$ 631,867.66$ 70,987.50$ 1,761,038.62$ Not a budgeted fund

TOTALS 14,938,258.27$ 8,897,526.48$ 6,872,328.45$ 16,963,456.30$ 25,870,634$

INDEBTEDNESS:

GO SERIES 2009A BONDS 235,000$

GO SERIES 2013A BONDS 3,260,000$

KDHE WATER LOAN #2649 566,087$

KDHE WATER LOAN #2813 21,151,283$

2013 PUMPER FIRE TRUCK LEASE 251,422$

2019 FERRARA PUMPER TRUCK LEASE 584,463$

TOTAL 26,048,255$

Note: Information is Unaudited

CITY OF ARKANSAS CITY, KANSAS

FINANCIAL SUMMARY

Year-To-Date Ending April 30, 2019

Cash Summary Budget Summary

city of arkansas city board of city commissioners...arkansas city, kansas proclamation whereas,...

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