city of el campo, tx

CITY OF EL CAMPO, TX

REGULAR MEETING CITY COUNCIL

Agenda February 27, 2017 – 6:30 PM

315 East Jackson Street - City Council Chambers

City of El Campo, TX Updated 2/24/2017 9:12 AM

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INVOCATION

3. PROCLAMATION

1. Fair Housing Proclamation

4. PUBLIC COMMENTS

At this time, any person with city-related business, not scheduled on the agenda, may speak to the City Council. In

compliance with the Texas Open Meetings Act, the City Council is limited to making a statement of specific factual

information in response to the inquiry, or reciting existing policy, but may not discuss, deliberate, or take any action

on any item. Each speaker will be limited to 3 minutes. The issue may be placed on a future agenda for

consideration.

5. CONSIDERATION OF AND ACTION ON MINUTES

1. City Council - Regular Meeting - Feb 13, 2017 6:30 PM

6. CONSIDERATION OF AND ACTION ON

1. RESOLUTION NO. R2017-04 Authorizing the Special Response Team Rapid Deployment Vehicle

Project

2. RESOLUTION NO.R2017-05 Authorizing the Evidence Room Storage and Organization Project

3. RESOLUTION NO. R2017-06 - Supporting the tax cap increase for ESD#1

4. ECVFD Quarterly Report

5. Civic Center Operations Contract, 2017-2021

6. Aquatic Center Financial History

7. Skate park information

8. RESOLUTION NO. R2017-07 Regarding Civil Rights Process for TCF grant application

9. RESOLUTION NO. R2017-08 Designating Authorized Signatories for Contractual Documents

7. CLOSED SESSION

1. Closed Session pursuant to Section 551.072 of the Texas Government Code will retire into closed session

for the purpose of deliberations about the purchase, lease, exchange or value of Real Property - W. Jackson

St. & Monseratte St. and Section 551.074 of the Texas Government Code to hear a complaint or charge

against an officer or employee - City Manager

8. TAKE ACTION AS NECESSARY

Agenda City Council February 27, 2017

City of El Campo, TX Updated 2/24/2017 9:12 AM

9. ADJOURNMENT

Agenda Approved for Publication

By City Manager Mindi Snyder ____________________________________________

In compliance with the Americans with Disabilities Act, the City of El Campo will provide reasonable

accommodations for disabled person attending City Council meetings. Requests should be received at least 24 hours

prior to the scheduled meeting, by contacting City Hall at 979-541-5000, or by FAX at

979-543-0027.

City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Proclamation

Prepared By: Mindi Snyder

SCHEDULED Initiator: Admin Manager

Sponsors:

PROCLAMATION (ID # 1609) DOC ID: 1609

Updated: 2/23/2017 12:43 PM by Mindi Snyder Page 1

Fair Housing Proclamation

As a requirement for grant funding, the City of El Campo is proclaiming March as Fair Housing Month.

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A1014

Page _____ of _____

09/01/2016

Resolution No.R2017-07 Regarding Civil Rights

The City of El Campo, Texas

Whereas, the City of El Campo, Texas, (hereinafter referred to as “City of El Campo) has been awarded TxCDBG funding through a TxCDBG grant from the Texas Department of Agriculture (hereinafter referred to as “TDA”);

Whereas, the City of El Campo, in accordance with Section 109 of the Title I of the Housing and Community Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take actions to ensure that no person or group is denied benefits such as employment, training, housing, and contracts generated by the CDBG activity, on the basis of race, color, religion, sex, national origin, age, or disability;

Whereas, the City of El Campo, in consideration for the receipt and acceptance of federal funding,agrees to comply with all federal rules and regulations including those rules and regulations governing citizen participation and civil rights protections;

Whereas, the City of El Campo, in accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended, and 24 CFR Part 135, is required, to the greatest extent feasible, to provide training and employment opportunities to lower income residents and contract opportunities to businesses in the TxCDBG project area;

Whereas, the City of El Campo, in accordance with Section 104(1) of the Housing and Community Development Act, as amended, and State’s certification requirements at 24 CFR 91.325(b)(6), must adopt an excessive force policy that prohibits the use of excessive force against non-violent civil rights demonstrations;

Whereas, the City of El Campo, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities have access to programs and activities that receive federal funds; and

Whereas, the City of El Campo, in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5)) that requires HUD programs and activities be administered in a manner affirmatively to further the policies of the Fair Housing Act, agrees to conduct at least one activity during the contract period of the TxCDBG contract, to affirmatively further fair housing;

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09/01/2016

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO,TEXAS, THAT THE CITY OF EL CAMPO ADOPTS/REAFFIRMS THE FOLLOWING:

1. Citizen Participation Plan and Grievance Procedures (Form A1013); 2. Section 3 Policy (Form A1002);3. Excessive Force Policy (Form A1003);4. Section 504 Policy and Grievance Procedures (Form A1004); and5. Fair Housing Policy (Exhibit 1015).

Passed and approved this 27th day of February, 2017.

Randy Collins, MayorSignature of Elected Official Printed Name of Elected Official

City of El Campo

Date: February 27, 2017

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CITY OF EL CAMPO, TX

REGULAR MEETING CITY COUNCIL

Minutes February 13, 2017 – 6:30 PM

315 East Jackson Street - City Council Chambers

City of El Campo, TX Page 1 Updated 2/17/2017 2:22 PM

1. CALL TO ORDER

Mayor Randy Collins called the meeting to order at 6:30 PM.

Attendee Name Title Status Arrived

Richard Young Mayor Pro Tem Present

Randy Collins Mayor Present

Steven Ward Councilman Present

Gloria Harris Councilwoman Present

Tommy Hitzfeld Councilman Present

Ed Erwin Councilman Present

Anisa Longoria Vasquez Councilwoman Present

City Employees Present: Acting City Attorney Richard Kerzee; City Manager Mindi Snyder; Police Chief

Terry Stanphill; EMS Chase Nielsen; Human Resource Director Rene Garcia; Community Services Director

Chris Barbee; Building Official Liz Staff; Planning Director Penny Hornsby; Finance Director Courtney Sladek

and City Secretary Cindy Cerny.

Media Present: Shannon Crabtree with the El Campo Leader-News.

Guests Present: Hubert Kaiser; Charles Jolivette; Charles Jolivette, Jr.; Charmance Jolivette; Corine Jolivette

and Eric A. Matak.

2. PLEDGE OF ALLEGIANCE AND INVOCATION

Mayor Collins led the Pledge of Allegiance and Mayor Pro Tem Young followed with the Invocation.

3. PUBLIC COMMENTS

At this time, any person with city-related business, not scheduled on the agenda, may speak to the City Council. In

compliance with the Texas Open Meetings Act, the City Council is limited to making a statement of specific factual

information in response to the inquiry, or reciting existing policy, but may not discuss, deliberate, or take any action

on any item. Each speaker will be limited to 3 minutes. The issue may be placed on a future agenda for

consideration.

Mayor Collins noted that there were no comments at this time.

4. CONSIDERATION OF AND ACTION ON MINUTES

1. City Council - Regular Meeting - Jan 23, 2017 6:30 PM

Councilwoman Harris made a MOTION to approve the minutes of the Regular City Council meeting of

January 23, 2017 as presented.

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Gloria Harris, Councilwoman

SECONDER: Tommy Hitzfeld, Councilman

AYES: Young, Collins, Ward, Harris, Hitzfeld, Erwin, Vasquez

5. CONSIDERATION OF AND ACTION ON

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Minutes City Council February 13, 2017


1. Skate Park Presentation

City Manager Snyder noted that Corine Jolivette had contacted Councilman Ward on behalf of her son,

Charmance, concerning the possibility of the City building a Skate Park in late November. Community

Services Chris Barbee got involved as well. Snyder stated that Charmance and his family were present to

address Council.

Community Services Director Barbee noted that a skate park was brought before Council approximately 6 years

ago. The subject has been discussed several times. He added that he has been communicating with American

Ramp Company. If a slab is present, the company can sell skate park features that can be bolted down. They

are heavy duty. Palacios, Victoria, Brownwood and Bay City all have a skate park. Barbee added that they are

fairly economical. He continued to say that it took a great deal of courage for a young man like Charmance, to

contact Council regarding a skate park.

Charmance addressed Council by stating that he was 12 years old and in the 7th grade. He added that the City

of El Campo needed a skate park and that it had 2 benefits: 1) it has significant mental health benefits adding

that the complexity of performing tricks on a skateboard improves brain function at a fundamental level and

stimulates new cell growth in the brain. He added that kids could do it on their own time and it doesn't require a

coach. Secondly, 2) a skate park would reduce damage to private property. It would be a win win situation

because skateboarders would have a safe place to pursue their passion. Also, law enforcement and community

members would not have to keep running kids off of private property.

Council and the audience applauded Charmance for his presentation.

Councilman Ward stated that Barbee said there is a piece of property off of Monseratte St that could possibly be

used for a skate park. He added that Councilwoman Harris suggested using the slab on 2nd St (West Second St.

Park). Ward continued to ask if the City would get behind the project. He added that Corine Jolivette had

agreed to fundraise and Ward said an LCRA Grant may be a possibility as well. The City can start as little or as

big as it wants and it is a very inexpensive project in comparison to some that have been done. Ward added that

the City could budget some of the funds too. This could provide the least burden on the City and provide a

benefit back.

Councilwoman Harris said that a skate park has come before Council in the past. A petition was presented and

the group was led by a woman (couldn't remember her name).

Finance Director Sladek stated that her name was Terri Jones.

Harris said that Attorney Collins was going to look into whether the City could use the West 2nd Street Park

since it was funded with a Community Development Block Grant.

Barbee stated it was a Parks & Wildlife Grant.

Harris stated that a liability issue was also mentioned at that time and then the subject was more or less dropped.

Harris added that she believed that Bobby Perez was on Council at that time.

Mayor Collins stated that Paul Soechting would have been the Mayor at that time.

Shannon Crabtree with the Leader-News stated that she believed the Mayor was Kenny Martin when the skate

park was brought up.

Harris added that the group wanted the skate park closer to Middle School or the High School at that time.

Councilwoman Vasquez asked if the skate park could be put back on the agenda so that the questions brought

up could be answered.

Harris suggested searching the minutes.

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Councilman Erwin suggested getting a map of all the property owned by the City to determine a location.

Snyder replied that was possible.

Mayor Pro Tem Young noted that a project like this would take a large number of people to back it and not just

expecting the City to take care of it.

Mayor Collins agreed with Harris and Young on their ideas. He recommended contacting Civic Organizations

to help with the funding.

Collins noted that it took a lot of guts for a 7th grader to come before Council. He also said the City does not

have a whole lot of money to spend at this time. He thanked Charmance & his family for coming.

RESULT: NO ACTION REQUIRED

2. Update on the Rail Spur

City Manager Snyder noted that there was currently no new updates on the Rail Spur. She added that they are

still working on Phase 2 of the environmental.


3. Update on Downtown Dinner

Finance Director Sladek noted that 7 food trucks are coming to the Downtown Dinner on March 28, 2017.

Chris Barbee has sold 66 tickets so far and the City Intern will be working on sales as well. Some bands have

been booked for the occasion. Sladek added that the Civic Center has been booked for backup in case of

unfavorable weather conditions. The tickets are $5/seat and money will be used to fund advertising for the

event. There seems to be a great deal of excitement over the dinner.

Councilwoman Vasquez asked if the Chamber has offered to take part in the event.

Sladek replied that she had not approached them.

She noted that tickets are available at City Hall.

Mayor Collins and Councilwoman Vasquez stated that they hoped the Chamber would help out with this event

if there is another in the future.

Sladek thanked Buiding Official Liz Staff and Police Chief Terry Stanphill for their efforts in getting this event

scheduled. She added that the idea was taken from the City of Lufkin. City Manager Snyder learned of

Lufkin's event at a City Manager's Study Group.


4. FY18 Budget Calendar

City Manager Snyder noted that the Budget Calendar was included in the Agenda Packet for Informational

Purposes.


5. Quarterly Report - Departmental Report

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City Manager Snyder noted that Finance Director Sladek had included the Quarterly Departmental Reports for

Council.


6. Update on the Public Safety Building

Mayor Collins noted that he wanted this item on the agenda to get some figures since the building is almost

complete.

Snyder noted there is approximately $44,000 remaining to be disbursed. If this money is not needed, it can be

paid on the bonds as a debt payment.

Councilman Erwin asked if the demo was included.

Snyder noted that it was.

Councilman Ward noted that the road was not included.

Snyder replied that it was paid out of fund balance.


7. DOC-2017-10 Interlocal Agreement with Wharton County for Tres Palacios Creek Drainage Project

City Manager Snyder noted that since the item was not approved by the County at the time of the last City

Council meeting was included again. Additionally, the proposed Interlocal Agreement was not included in the

agenda packet at the last meeting so it is being presented again for your consideration. The only change

involved the description of where the project limits were and the new map is included as well. Staff does

recommend approval.

Snyder added that the County approved the Interlocal this morning with no changes.

Public Works Director Clay Harris noted that the goal is to advertise this week. Pre-bid is set for February

23rd.

Mayor Pro Tem Young made a MOTION to approve the Interlocal Agreement with Wharton County for the

Tres Palacios Creek Drainage Project as presented.

RESULT: APPROVED [UNANIMOUS]

MOVER: Richard Young, Mayor Pro Tem

SECONDER: Ed Erwin, Councilman

AYES: Young, Collins, Ward, Harris, Hitzfeld, Erwin, Vasquez

8. Update on Employee Retreat

Snyder noted the City's planning team has been working very hard to put this first time event together and just

wanted to make sure that all are aware of employees' efforts and are making plans to attend. Of course, if you

can't make it for the entire day, please do try to be there for the City Council Panel which Joe Gonzalez will

facilitate for us. We really want this to be a great experience for our team members that do not get to travel to

training as well as a showcase of what they all do. This is intended to carry on the leadership training that we

have been working on over the past few years based on John C. Maxwell's "The 5 Levels of Leadership." The

better we function as a team, the better able we are to carry out our mission which is “The City of El Campo will support the quality of life, community character, and economic opportunity for all residents

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through the provision of efficient and effective public services, public safety, economic development and fiscal responsibility.” Snyder also thanked Council for their service to the citizens of the City of El Campo in setting the policy that it

strives to uphold on a daily basis.

Registration begins at 8:30 a.m. and the council panel is scheduled around 9:20 a.m.


6. ADJOURNMENT

There being no further business, Mayor Collins adjourned the meeting at 7:15 PM.

Attest:

______________________________ ____________________________

Cindy Cerny, City Secretary Randy Collins, Mayor

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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Resolution



Sponsors:

MEETING TOPIC (ID # 1601) DOC ID: 1601


RESOLUTION NO. R2017-04 Authorizing the Special Response Team Rapid Deployment Vehicle Project

Officer Justin Soza has prepared the attached Resolution No. R2017-04 requesting that the Special Response Team

Rapid Deployment Vehicle Project be operated for the 2017 funding cycle. There are no matching funds required

for this grant and staff recommends approval as presented.

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RESOLUTION NO. R2017-04

CITY OF EL CAMPO, TEXAS

A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO, TEXAS,

AUTHORIZING THAT THE SPECIAL RESPONSE TEAM RAPID

DEPLOYMENT VEHICLE PROJECT BE OPERATED FOR THE 2017

FUNDING CYCLE; AND AUTHORIZING THE MAYOR TO ACT AS THE

CITY’S AUTHORIZED OFFICIAL AND AUTHORIZED

REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S

PARTICIPATION IN THE GRANT PROGRAM

WHEREAS, the City Council of El Campo, TX finds it in the best interest of the

citizens of El Campo, TX that the Special Response Team Rapid Deployment

Vehicle Project be operated for the 2017 funding cycle; and

WHEREAS, the City Council of El Campo, TX understands there are no

matching funds for the said project as required by the Office of the Governor,

Homeland Security division, grant application, and

WHEREAS, the City Council of El Campo, TX agrees that in the event of loss or

misuse of the Homeland Security Division funds, the City Council of El Campo,

TX assures that the funds will be returned to the Homeland Security Grant

Division in full.

WHEREAS, the City Council of El Campo, TX designates the Mayor as the

grantee’s authorized official. The authorized official is given the power to apply

for, accept, reject, alter or terminate the grant on behalf of the applicant agency.

NOW THEREFORE, BE IT RESOLVED that the City Council of El Campo,

TX approves submission of the grant application for the Special Response Team

Rapid Deployment Vehicle Project to the Office of the Governor, Homeland

Security Grant Division.

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Signed by:


___________________________________

Randy Collins, Mayor

Passed and Approved this _____ of ______________, 2017.

Grant Number: 3319201

ATTEST:

____________________________________

Mindi Snyder, City Manager

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Sponsors:

RESOLUTION (ID # 1602) DOC ID: 1602


RESOLUTION NO.R2017-05 Authorizing the Evidence Room Storage and Organization Project

Officer Jennifer Mican has prepared the attached Resolution No. R2017-05 authorizing that the evidence room

storage and organization project be operated for the 2017 funding cycle. There is no matching fund requirement for

this grant. Staff recommends approval of Resolution No. R2017-05 as presented.

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RESOLUTION NO. R2017-05


A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO, TEXAS,

AUTHORIZING THAT THE EVIDENCE ROOM STORAGE AND

ORGANIZATION PROJECT BE OPERATED FOR THE 2017 FUNDING

CYCLE; AND AUTHORIZING THE MAYOR TO ACT AS THE CITY’S

AUTHORIZED OFFICIAL AND AUTHORIZED REPRESENTATIVE IN

ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN

THE GRANT PROGRAM

WHEREAS, the City Council of El Campo, TX finds it in the best interest of the

citizens of El Campo, TX that the Evidence Room Storage and Organization

Project be operated for the 2017 funding cycle; and

WHEREAS, the City Council of El Campo, TX understands there are no

matching funds for the said project as required by the Office of the Governor,

Justice Assistance Grant Division, grant application, and

WHEREAS, the City Council of El Campo, TX agrees that in the event of loss or

misuse of the Justice Assistance Grant Division funds, the City Council of El

Campo, TX assures that the funds will be returned to the Justice Assistance Grant

Division in full.

WHEREAS, the City Council of El Campo, TX designates the Mayor as the

grantee’s authorized official. The authorized official is given the power to apply

for, accept, reject, alter or terminate the grant on behalf of the applicant agency.

NOW THEREFORE, BE IT RESOLVED that the City Council of El Campo,

TX approves submission of the grant application for the Evidence Room Storage

and Organization Project to the Office of the Governor, Justice Assistance Grant

Division.

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Signed by:


___________________________________


Passed and Approved this _____ of ______________, 2017.

Grant Number: 3081401

ATTEST:

____________________________________


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Sponsors:


Updated: 2/23/2017 11:49 AM by Mindi Snyder Page 1

RESOLUTION NO. R2017-06 - Supporting the tax cap increase for ESD#1

The ECVFD has asked for the support of the City Council in the quest to increase the current tax cap of $.03/$100 of

taxable valuation to $.06/$100. The legal maximum cap is $.10/$100 but at this point they do not need to go above

$.06. Staff prepared the attached Resolution and supports the approval as presented as it a more equitable

distribution of the tax to collect from the entire tax base of ESD#1.

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RESOLUTION NO. 2017-06

A RESOLUTION OF THE CITY COUNCIL OF EL CAMPO,

TEXAS CONCERNING S U P P O R T F O R T H E I N C R E A S E

I N T H E T A X C A P F O R E S D # 1

WHEREAS, the City Council of El Campo acknowledges that the most fair and equitable manner to generate tax revenue for the service area of ESD#1 is to increase the tax cap that currently is at $.03/ $100 of taxable property to $.06/$100; and

WHEREAS, we believe our c i t y 's future prosperity relies on a high-qualityVolunteer Fire Department that is trained and has the appropriate equipment to keep all volunteers safe in order to perform the required duties; and

WHEREAS, we commend the El Campo Volunteer Fire Department for their continued commitment to protect the lives and property of West Wharton County; and

WHEREAS, we recognize and appreciate the dedication of the El Campo Volunteer Fire Department which has allowed the community to continue to grow and develop by providing a vital service to the economic development process; and

WHEREAS, we understand that the request is not to raise the tax cap to the $.10/$100 of taxable property even though that is the amount allowable under current State law; and

WHEREAS, we are aware of the current financial constraints that the El Campo Volunteer Fire Department is working within and support this effort to remain fiscally sound; therefore be it

RESOLVED that the City Council of the City of El Campo calls on the registered voters in Wharton County to consider this important issue carefully in order to adequately support the high level of service that has been maintained.

PASSED AND APPROVED on this day of , 2017.


__________________________


ATTEST:

________________________


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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Report



Sponsors:



ECVFD Quarterly Report

Jimmy George will be on hand to present this report and inform the City Council of a Public Meeting that they

intend to hold in April to inform the voters about what they will be asked to vote on.

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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Civic Center El Campo, TX 77437 Category: Contract

Prepared By: Chris Barbee

SCHEDULED Initiator: Chris Barbee

Sponsors:


Updated: 2/22/2017 3:06 PM by Chris Barbee Page 1

Civic Center Operations Contract, 2017-2021

Raul Flores and Sons has been operating the Civic Center for the past 27 years. The company's current five-year

contract expires Feb. 27. Raul Flores Jr. has submitted a five-year proposal which is in your agenda packet. We feel

Raul Flores and Sons has done an excellent job operating the Civic Center, and we get many positive comments

about the quality of service he and his staff provide to Renters. The City advertised Dec. 21 and 28, 2016 in the El

Campo Leader-News asking for Civic Center Operations bids, with bid opening set for 2 p.m. on Jan. 4, 2017. Raul

Flores and Sons was the lone bidder. Therefore, staff recommends approval of the five-year proposal submitted by

Raul Flores and Sons. These funds are included in the FY17 budget.

6.5

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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Aquatic Center Board El Campo, TX 77437 Category: Report

Prepared By: Chris Barbee

SCHEDULED Initiator: Chris Barbee

Sponsors:


Updated: 2/22/2017 5:13 PM by Chris Barbee Page 1

Aquatic Center Financial History

During the Feb. 13, 2017 meeting Mayor Pro-Tem Richard Young, as a follow-up to the quarterly report that had

been presented, said it would be interesting to see the financial history of the Aquatic Center since it opened in

January 2005. Enclosed in your packet is a spread sheet showing annual income derived from 11 categories,

including memberships, admissions, party rentals, concession stand, etc. that have been tracked since 2012. School

rentals, tracked since 2015, includes high school swim teams, school incentive reward parties, etc. Outside agency

income, also tracked since 2015, includes El Campo Memorial Hospital physical therapy sessions, Splashway lead

guard training, etc. Actual income and expenses from FY 2006 through FY 2016 are at the bottom of the

spreadsheet. Not on the spreadsheet are FY 2005 results, which are the first nine months of operation. Total income

was $82,663; total expenses were $296,200.

6.6

Packet Pg. 42

CITY OF EL CAMP0

Aquatic Center

Monthly Revenue

YTD SUMMARY

DESCRIPTION 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

1. Membership Fees 24,929 29,110 32,965 25,840 30,485

2. Admissions 60,599 72,192 79,830 80,695 70,150

3. Aerobics 8,528 3,041 2,193 3,048 3,633

4. Party Rentals 17,366 14,709 15,055 14,544 18,002

5. After Party Rentals 7,431 10,295 11,705 11,215 14,765

6. Concession Stand 7,431 13,247 15,032 16,235 18,617

7. Swim Lessons/Stroke 11,418 11,492 7,664 6,985 6,377

8. Lifejackets/Noodles 956 1,093 1,286 1,698 1,757

9. Certification Classes 1,500 1,365 1,910 985 1,330

10. School Rentals 9,534 8,636

11. Outside Agency - 12,675 9,700

TOTAL REVENUE $0 $0 $0 $0 $0 $0 $140,158 $156,544 $167,640 $183,453 $183,452

Actual Revenue $61,238.00 $97,348.00 $111,587.08 $123,946.52 $110,896.41 $148,965.05 $165,757.87 $181,720.75 $173,093.52 $193,247.77 $197,427.26

Actual Expenses $336,272.21 $277,500.47 $263,491.81 $275,649.55 $281,988.11 $227,669.00 $229,893.24 $245,745.24 $276,924.43 $302,227.29 $285,105.92

Net Total -$275,034.21 -$180,152.47 -$151,904.73 -$151,703.03 -$171,091.70 -$78,703.95 -$64,135.37 -$64,024.49 -$103,830.91 -$108,979.52 -$87,678.66

6.6.a

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Attachment: ECAC financial history (1606 : Aquatic Center Financial History)

City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Presentation



Sponsors:



Skate park information

At the last City Council meeting, staff was asked to provide a map of the city owned potential sites for a skate park.

That map is attached for your consideration and then some site maps with the size are also included. Chris Barbee

brought up that the property next door would be an option after the demolition is completed . Also attached is the

information in regard to the TML insurance coverage.

6.7

Packet Pg. 44

SHORT ST

W 5TH ST

ROBERTS ST

CENTER ST

CHINA ST

EMPIRE ST

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W WEBB ST

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Legend

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Aquatic Center

City Owned Property

Friendship Park

City Limits

Potential Skate Park Locations

Coordinate System: NAD 1983 State Plane Texas South Central

0 350 700 1,050 1,400 Feet

Map By:Planning Department

February 2017´

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Potential Skate Park Locations

Coordinate System: NAD 1983 State Plane Texas South Central

0 20 40 60 80 Feet

Map By:Planning Department

February 2017´

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1

Snyder, Mindi

From: Garcia, Rene

Sent: Wednesday, February 15, 2017 11:13 AM

To: Snyder, Mindi

Subject: RE: Liability Insurance

Hello Mindi. The following is TML’s response to my inquiry about skate park liability for the City:

Hi Rene. Senate Bill 1224 and House Bill 616, enacted as of September 1, 2005, redefined "recreation" and expanded the application of limited liability for outdoor recreational activities to include all governmental units.

The bills cite when a person enters premises owned, operated, or maintained by a governmental unit and engages in recreation on those premises, the governmental unit does not owe the person a greater degree of care than is owed to a trespasser on the premises.

The legislation effectively shields governmental units from liability arising out of activities included in the definition of "recreation". The limitation of does not reduce the inherent bodily injury hazards of these recreational activities and a loss control plan and risk survey of premises prior to use is recommended.

"Recreation" includes activities (only if activities take place on premises owned, operated or maintained by a governmental unit) such as hunting, fishing, swimming, boating, camping, picnicking, hiking, pleasure driving, including off-road motorcycling and off-road automobile driving and use of all-terrain vehicles, nature study including bird-watching, cave exploration, water-skiing and other water sports, and any other activity associated with nature or the outdoors, bicycling and mountain biking, disc golf, on-leash and off-leash walking of dogs, or soap box derbies, hockey, in-line hockey, skating, in-line skating, roller-skating, skateboarding, and roller-blading." The legislation also requires governmental units to post a sign at facilities used for hockey, in-line hockey, skating, in-line skating, roller-skating, skateboarding, and roller-blading with the following specific language: Warning Texas Law (Chapter 75, Civil Practices and Remedies Code) limits the liability of a governmental unit for damages arising directly from hockey, in-line hockey,skating, in-line skating, roller-skating, skateboarding or roller-blading on premises that the governmental unit owns, operates, or maintains for that purpose.

The General Liability and Errors & Omissions Liability coverage contribution to the Pool will increase when we add the skate park to the liability schedule of the city. Real & Personal Property contribution will also increase with the additional of the structure to the schedule of covered property. The amount of the increase will depend upon the scope of the park you plan to construct and the projected annual number of skaters you expect.

I have copied your Loss Prevention Representative Jimmy Hoskins on my reply to you. Jimmy Hoskins should be notified about skate park construction so he can survey the park upon completion and make recommendations to help prevent accidents and injuries. Thank you for alerting me of the city plan to construct a skate park. Please let us know if you have questions or need additional information.

From: Snyder, Mindi Sent: Tuesday, February 14, 2017 2:38 PMTo: Garcia, ReneSubject: Liability Insurance

Could you please inquire with TML about the liability insurance for a skate park so that we can prepare some information to report back to the City Council?

Thanks!

Mindi Snyder

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Sponsors:



RESOLUTION NO. R2017-07 Regarding Civil Rights Process for TCF grant application

In compliance with grant funding requirements, the various civil rights procedures as attached to the Resolution No.

R2017-07. This will allow us to proceed with the TCF sewer grant project in the Industrial Park. Staff recommends

approval as presented.

6.8

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Sponsors:

RESOLUTION (ID # 1610) DOC ID: 1610


RESOLUTION NO. R2017-08 Designating Authorized Signatories for Contractual Documents

This is additional documentation for the TCF contract and staff recommends approval as presented.

6.9

Packet Pg. 66

RESOLUTION NO. R-2017-08

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS AUTHORIZING DESIGNATED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE TEXAS CAPITAL FUND PROGRAM (TCF) CONTRACT NUMBER 7216202.

WHEREAS, the City of El Campo has received a 2016 Texas Community Development Block Grant award to provide infrastructure improvements, and;

WHEREAS, it is necessary to appoint persons to execute contractual documents and documents for requesting funds from the Texas Department of Agriculture, and;

WHEREAS, an original signed copy of the TxCDBG Depository/Authorized Signatories Designation Form is to be submitted with a copy of this resolution, and;

WHEREAS, the City of El Campo, Texas acknowledges that in the event that an authorized signatory of the City changes (elections, illness, resignations, etc.) the City must provide TxCDBG with the following:

• A resolution stating who the new authorized signatory is; and• A revised TxCDBG Depository/Authorized Signatories Designation

Form.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS, AS FOLLOWS:

That Mayor and City Manager be authorized to execute contractual documents between the Texas Department of Agriculture and the City for the 2016 Texas Community Development Block Grant Program.

The City Manager and the Finance Director be authorized to execute the State of Texas Request for Payment Form and Purchase Voucher documents required for requesting funds approved in the 2016 Texas Community Development Block Grant Program.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF EL CAMPO, TEXAS ON THIS 27TH DAY OF FEBRUARY, 2017.

__________________________Randy Collins, Mayor

Attest:

________________________ Mindi Snyder, City Manager

6.9.a

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City Council Meeting: 02/27/17 06:30 PM 315 East Jackson Street Department: Administration El Campo, TX 77437 Category: Sale



Sponsors:



Closed Session pursuant to Section 551.072 of the Texas Government Code will retire into closed session for the

purpose of deliberations about the purchase, lease, exchange or value of Real Property - W. Jackson St. &

Monseratte St. and Section 551.074 of the Texas Government Code to hear a complaint or charge against an officer or

employee - City Manager

7.1

Packet Pg. 68