city of flowery branch city council meeting thursday, september 15, 2016, 6:00 pm city ... ·...

City of Flowery BranchCity Council Meeting

Thursday, September 15, 2016, 6:00 PMCity of Flowery Branch City Hall

5517 Main Street, Flowery Branch GA, 30542

WORK SESSION AGENDA

CALL WORK SESSION TO ORDER:

PLEDGE OF ALLEGIANCE:

UNFINISHED BUSINESS - WORK SESSION: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in Old

Town Flowery BranchAll Files TAD Stormwater Financing.pdf

NEW BUSINESS -WORK SESSION: Consider - September 1, 2016 Meeting Minutes

090116.pdf

Edward Jones - Business Account Authorization and Agreement FormEdward Jones Account Agreement.pdf

DEPARTMENT REPORTS: - a. City Manager Reportb. City Clerk Reportc. Finance Director Reportd. Planning Department Reporte. Attorney Reportf. Council Report

ADJOURNMENT WORK SESSION:

VOTING SESSION AGENDA

CALL VOTING SESSION TO ORDER:

PUBLIC COMMENTS: - Please limit to two minutes

CONSENT AGENDA: Consider - September 1, 2016 Meeting Minutes

090116.pdf

UNFINISHED BUSINESS - VOTING SESSION:1

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/25903/All_Files_TAD_Stormwater_Financing.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/25907/090116.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/25922/Edward_Jones_Account_Agreement.pdf


City Council City Council Page - 2 -

Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in OldTown Flowery BranchAll Files TAD Stormwater Financing.pdf

NEW BUSINESS - VOTING SESSION: Edward Jones - Business Account Authorization and Agreement Form

Edward Jones Account Agreement.pdf

EXECUTIVE SESSION:

ADJOURNMENT:

If you have a disability or impairment and need special assistance please contact the City Clerk prior to themeeting at 770-967-6371 - Meeting agenda is subject to change

2



FLOWERY BRANCH CITY COUNCIL

EXECUTIVE SUMMARY

SUBJECT: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in OldTown Flowery Branch

COUNCIL MEETING DATE: September 15, 2016

HISTORY:See Attached Executive Summary

FACTS AND ISSUES:

OPTIONS:

IF FUNDING IS INVOLVED, ARE FUNDS APPROVED IN THE CURRENT BUDGET: No

AMOUNT AND SOURCE OF FUNDS:$605,000 from the Tax Allocation District

RECOMMENDATION:Approval

SAMPLE MOTION: I motion for the City Council to authorize the Budgeting TAD funds in the amount of $605,000 for the StormwaterFacilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan..

COLLABORATING DEPARTMENT:

DEPARTMENT: Administration

Prepared by: Melissa McCain

ATTACHMENTS All Files TAD Stormwater Financing.pdf

3



AGENDA REQUEST

All items requiring action by the City Council must be presented first at a work session. The following information should be provided for each item. No item will be considered for a work session until the Department has received authorization on the item by the City Manager.

Department: Administration Submitted By: Bill Andrew Date Submitted: September 9, 2016

Item of Business: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in Old Town Flowery Branch

Attach an Executive Summary fully describing all elements of the item of business.

THE ITEM IS FOR: Work Session presentation only

(no action needed) OR City Council Action Needed.

Is there a deadline on this item? If so, Explain: Yes, the Tax Allocation District Advisory Committee will be meeting on September 14 in order to consider a recommendation to the City Council for the use of these funds. In order to maintain the City Hall schedule, this approval would be

Purpose of Request: The City Council may only authorize the use of TAD funds after the TAD Advisory Committee has met to make a recommendation to the City Council. See Executive Summary: Facts and Issues for more details.

Department Recommendation: Approval

If the action involves a Resolution, Ordinance, Contract, Agreement, etc. has it been reviewed by the City Attorney?

Yes No

Explain:

If funding is involved, are funds approved within the current budget? If Yes, Finance Authorization is Required Below.

Yes No

Explain: The TAD has $135,879 in available funds. The Remaining $469,121 in funds would be supported by the General Fund until repayment is made, which is estimated to be by FY 2021.

Amount: $605,000 Source of Funds: Tax Allocation District

Administration Staff Authorization

Finance Dept. Authorization: Budgeted Amount:

Authorized for Work Session: Work Session Date:

Comments:

4


EXECUTIVE SUMMARY

SUBJECT: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in Old Town Flowery Branch DATE: September 9, 2016 (X) RECOMMENDATION ( ) POLICY DISCUSSION BUDGET INFORMATION: ( ) STATUS REPORT ANNUAL- ( ) OTHER CAPITAL- $605,000 COUNCIL ACTION REQUESTED ON: Budgeting TAD funds in the amount of $605,000 for the Stormwater Facilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan. PURPOSE: To authorize the use of TAD funds for stormwater facilities around the City Hall site in order to facilitate development of Old Town Flowery Branch. HISTORY: At the September 1, 2016 Council Meeting, the Council directed staff arrange for a meeting of the TAD Advisory Committee in order to for that Committee to make a consideration as to the advisability of using TAD funds for the financing of stormwater improvements in the Old Town Area outside of the City Hall site and to serve the develop potential of the properties owned by The City. FACTS AND ISSUES:

• The City Council may only authorize the use of TAD funds after the TAD Advisory Committee has met to make a recommendation to the City Council. Once a funding opportunity has been sent to the TADAC for consideration, the TADAC may take one of the following actions: 1. authorize staff and/or a working group from the TADAC to perform additional

analysis; or 2. forward the request to the City Council, either with or without a recommendation; 3. forward the request to the City Council with a recommendation for denial.

OPTIONS:

RECOMMENDED SAMPLE MOTION: I motion for the City Council to authorize the Budgeting TAD funds in the amount of $605,000 for the Stormwater Facilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan. 6

DEPARTMENT: Administration Prepared by: Bill Andrew

7


EXECUTIVE SUMMARY

SUBJECT: Consider - September 1, 2016 Meeting Minutes


HISTORY:

FACTS AND ISSUES:

OPTIONS:


AMOUNT AND SOURCE OF FUNDS:

RECOMMENDATION:Approve as presented

SAMPLE MOTION:


DEPARTMENT:


ATTACHMENTS 090116.pdf

8


City of Flowery Branch Council Meeting

September 1, 2016 6:00 p.m. City of Flowery Branch City Hall

5517 Main Street, Flowery Branch GA, 30542 CALL WORK SESSION TO ORDER: Mayor Miller called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Miller led the Pledge of Allegiance. UNFINISHED BUSINESS - WORK SESSION: NEW BUSINESS -WORK SESSION: Presentation by Southeastern Engineering, Inc. and Atkins Engineering on the Next Steps for Stormwater Infrastructure for the City Hall and Old Town City Properties Brian Bolick with Atkins Engineering and Wayne Matthews with SEI were present for the discussion. Manager Andrew reviewed the original plan of controlling stormwater for just the City Hall site by utilizing an underground vault system that would release the water in a measured amount so as to overwhelm the stormwater system. During this original discussion it was brought to the City’s attention that developers had considered developing the Mooney property but almost every instance there has been a concern with the stormwater management of the area above the new City Hall and the Mooney property. Manager Andrew advised that if the City were to consider a stormwater management system for both areas TAD dollars could be used and a significant savings realized by the City. Manager Andrew reviewed the issues associated with stormwater management for the Mooney property as well as the downtown area. Phase One – Based on GIS 2’ contours will give us the scope of the storm water problem and compare the cost of addressing only City Hall site Stormwater to entire area stormwater management. This predesign cost is $26,000. Phase Two – Detailed survey and construction drawings to convey the storm water for the redevelopment area under Norfolk Southern and Atlanta Highway. Survey = $18,800, Design = $45,000 Continuing, Manager Andrew reviewed funding options and stated that SPLOST VII has $388,695 reserved for Storm Water Projects. The use of $89,800 would allow for $300,000 to be available for the box culvert on Cantrell Road. Further, the Tax Allocation District has approximately $1,850,000 in borrowing capacity based on a revenue stream of $109,000/year for the next 17 years (starting FY 2017).

9

09/01/2016 Minutes Page 2 of 6

Manager Andrew reviewed these costs and stated to complete the stormwater management just for the City Hall site (Pine Street, Chestnut Street and vault under City Hall the cost is estimated at $347,977. (Currently included with City Hall Costs) If the City were to complete the stormwater management of the upper area and Mooney property at a later date, the cost is estimated at $815,000. For a total together of $1,162,977. Continuing, Manager Andrew stated that if the two projects were completed at the same time, there would be a savings realized of $357,190. (Off-site costs would drop to $605,000 and onsite costs would drop to $200,787) Funding would be as follows: TAD Fund available cash- $135,879, remaining funds ($469,121) would be supported by the General Fund until repayment is made. Estimated to be repaid by Fiscal Year 2021. Manager Andrew advised that the TADAC will only consider applications for TAD financing for purposes/uses that are consistent with the definition of “redevelopment” as defined in Georgia Redevelopment Powers Law (O.C.G.A 36-44-3(5)). These eligible purposes/uses include:

• New building construction, including commercial buildings and housing construction; • Building renovation; • Public works and utilities; • Telecommunications infrastructure; • Restoration of historic sites and buildings; • Parks and open space amenities; • Transit facilities; • Pedestrian amenities and safety improvements; • Property acquisition, assembly and disposition for redevelopment purposes.

Manager Andrew reviewed the members of the TAD Committee and stated it was Councilman Fred Richards, Mary Jones, and Joe Anglin as well has the County Administrator, County Chairman, City Manager and City Planner. Councilman Anglin expressed concerns with the additional costs attached to the City Hall to add stormwater management for offsite maintenance. Councilmember Richards advised that developers have expressed concerns with the stormwater maintenance downtown and it is an issue holding up development and that the project is not necessary at this time it does make sense to take advantage of the saving by addressing it now. Mayor Miller advised that if the City wants the downtown to be developed this is a project that will need to be completed. Further, he stated that it is not attached to the City Hall project, it is a project that is being expedited as opposed to waiting until a later date in order to realize a significant savings. 10


Manager Andrew reviewed the use of the TAD funding will rebuild itself when the property is developed and the tax increment will increase and that increment will be reinvested into another property. Initially the TAD funds were being held for assistance in developing the Forbes property but the price point is so high there is no interest at this time. Award of Mitchell Street Streetscape Project - Conceptual Master Planning and Schematic Design Service Gainesville-Hall MPO awarded a $40,000 grant with a $10,000 local match for conceptual planning on sidewalk, landscaping and storm water improvements along Mitchell Street. landscaping and storm water improvements along Mitchell Street. Improvements are principal recommendation of the Redevelopment Plan, as well as connecting roundabout to City Hall and City Park. Four Proposals were received:

1. Atkins 2. Clark Patterson Lee 3. Hayes, James and Associates 4. Pond

All proposals: (a) met GDOT Prequalification for Design and Survey Work (b) agreed to the December 16, 2016 Completion Deadline and (c) agreed to work within the $50,000 budget Based on reputation, experience and past performance, staff initially narrowed the choice to Atkins and Clark Patterson Lee. Final Staff recommendation is for Atkins based on:

(a) Experience of Staff (the Sr Project Mgr with Atkins has 32 as opposed to 6 years of experience for the same position at CPL)

(b) Surveying is in-house at Atkins not subbed out (c) Brian Bolick (Atkins) oversaw the 2010 Transportation Study and the 2014 Old Town

Redevelopment Plan. He also shaped the design of the Lights Ferry Roundabout. Manager Andrew advised that he had spoken to the County Manager, County Representative and the County Engineer about paving Mitchell Street near the City Park and they have yet to commit to paving it. Further, Manager Andrew advised that staff has petitioned to annex the City Park and if and when that is approved then the City can take over the maintenance of Mitchell Street and see that it is paved properly.

11


Replacement of Effluent Discharge from Wastewater Treatment Plant to North Side of the Railroad Manager Andrew advised that McKim and Creed has put together this price list for these tasks for the replacement of the line.

Manager Andrew reviewed the issues with the current piping and noted the following:

1. The piping configuration is not efficiently conveying the effluent water from the plant to the railroad, which causes pressure to build.

2. As the water goes under the railroad, it goes from an 8-inch pipe to a 6-inch pipe, which causes pressure to build.

3. The new line is currently projected to be 14-inches and so will alleviate this pressure situation all the way through plant build-out.

4. There is a $175,000 ESTIMATE for the construction of this line. This vote is ONLY for the design services. The Council will vote later on the contract to build the line.

5. It should be noted that long-term, the City will need to evaluate the replacement of all the effluent line to our discharge point near the McEver Road bridge.

6. The Water and Sewer Capital Account currently has $500,000 in one Certificate of Deposit and another $400,000 that is being readied for a Certificate of Deposit.

Consider August 18, 2016 Meeting Minutes: Clerk McCain advised there were no changes DEPARTMENT REPORTS: City Manager – No report Clerk Report – No report Finance Report – No report Planning Report – No report Attorney Report – No report Council Report: Councilman Richards advised that he had heard some complaints from residents and merchants that there is limited parking on Main Street and suggested that staff consider two-hour parking on Main Street Monday – Friday from 9:00 a.m.– 5:00 p.m. Mayor Miller advised that the Flowery Branch High School was going to be hosting the Taste of Flowery Branch September 24, 2016. ADJOURNMENT WORK SESSION: Mayor Miller adjourned the Work Session at 7:12 p.m.

Task A: Evaluate location & prepare prelim drawings $10,800 Task B: Norfolk Southern Permitting Services $ 2,800 Task C: Prepare Drawings/Specifications $10,200 Task D: Bidding Services $ 2,400 Task E: Construction Management $ 2,400 Task F: Construction Observer (hourly) $ 3,000

Total: $31,600

12


VOTING SESSION CALL VOTING SESSION TO ORDER: Mayor Miller opened the Voting Session at 7:12 p.m. PUBLIC COMMENTS: No public comments CONSENT AGENDA:

• Per Diem - Mike Miller • Consider August 18, 2016 Meeting Minutes

There was a motion made to approve the Consent Agenda as presented. UNFINISHED BUSINESS - VOTING SESSION: NEW BUSINESS - VOTING SESSION: Presentation by Southeastern Engineering, Inc. and Atkins Engineering on the Next Steps for Stormwater Infrastructure for the City Hall and Old Town City Properties There was a motion made to continue the contract with SCI for surveying and construction drawings and direct staff to coordinate a meeting with the TAD committee for funding review and recommendation to the council for the use of TAD funds. Mary motioned and Fred second Chris and Joe opposed. Motion: Mary Jones Second: Fred Richards Ayes: Mary Jones, Fred Richards and Monica Beatty Nays: Joe Anglin and Chris Mundy Motion carried Award of Mitchell Street Streetscape Project - Conceptual Master Planning and Schematic Design Service There was a motion made to authorize the Mayor to execute the contract after review and approval of the City Manager and Attorney not to exceed $50,000 budget with $10,000 from Flowery Branch and $40,00 grant from MPO. Motion: Fred Richards Second: Mary Jones Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried Replacement of Effluent Discharge from Wastewater Treatment Plant to North Side of the Railroad

13


There was a motion made to authorize the Mayor to execute the task order requesting McKim and Creed to Design, Permit, Bid, and Manage the Construction of this effluent wastewater line in the amount of $31,000. Motion: Fred Richards Second: Mary Jones Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried EXECUTIVE SESSION: There was no Executive Session ADJOURNMENT: There was a motion to adjourn at 7:16 p.m. Motion: Fred Richards Second: Chris Mundy Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried

14


EXECUTIVE SUMMARY

SUBJECT: Edward Jones - Business Account Authorization and Agreement Form


HISTORY:Currently, all of the City's funds are with Brand Bank. As of 09/09/2016, the City has $7.1M in Brand Bank (does notinclude Customer Deposits and City Hall Account).

FACTS AND ISSUES:City Attorney and City Auditor researching State Law. Edward Jones' attorney has confirmed that it meets State Law.

OPTIONS:Invest some with Edward Jones or continue to do all banking with Brand Bank.


AMOUNT AND SOURCE OF FUNDS:All Funds are eligible to have investments during the year.

RECOMMENDATION:Pending the approval of the City Attorney and the City Auditor, the City would enter into a business account withEdward Jones. Edward Jones is relatively new to downtown Flowery Branch. It is located at 5506 Main Street. TheCity would benefit from having a financial advisor managing certificates of deposit on a quarterly, semiannual and annualbasis. Currently, rates range from .85% to 1.20% with Edward Jones. Our CDs are now .40% to .61%. As with theCity's Brand Bank accounts, the Mayor and/or City Manager will need to sign all necessary paperwork, money transfersand check requests. All CD investments will be received from Michael Lancaster, Financial Advisor, and provided tothe City Manager and Finance Director for approval before any investments are made. As with Brand Bank, there areno fees to the City for investing in Certificates of Deposit. Edward Jones is paid by the financial institution with the CD.

SAMPLE MOTION: A motion to allow the Mayor sign the necessary paperwork to open an account with Edward Jones.

COLLABORATING DEPARTMENT: Finance

DEPARTMENT: Finance

Prepared by: Melissa McCain15

ATTACHMENTS Edward Jones Account Agreement.pdf

16



EXECUTIVE SUMMARY

SUBJECT: Consider - September 1, 2016 Meeting Minutes


HISTORY:

FACTS AND ISSUES:

OPTIONS:


AMOUNT AND SOURCE OF FUNDS:

RECOMMENDATION:Approve as presented

SAMPLE MOTION:


DEPARTMENT:


ATTACHMENTS 090116.pdf

33


City of Flowery Branch Council Meeting

September 1, 2016 6:00 p.m. City of Flowery Branch City Hall

5517 Main Street, Flowery Branch GA, 30542 CALL WORK SESSION TO ORDER: Mayor Miller called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Miller led the Pledge of Allegiance. UNFINISHED BUSINESS - WORK SESSION: NEW BUSINESS -WORK SESSION: Presentation by Southeastern Engineering, Inc. and Atkins Engineering on the Next Steps for Stormwater Infrastructure for the City Hall and Old Town City Properties Brian Bolick with Atkins Engineering and Wayne Matthews with SEI were present for the discussion. Manager Andrew reviewed the original plan of controlling stormwater for just the City Hall site by utilizing an underground vault system that would release the water in a measured amount so as to overwhelm the stormwater system. During this original discussion it was brought to the City’s attention that developers had considered developing the Mooney property but almost every instance there has been a concern with the stormwater management of the area above the new City Hall and the Mooney property. Manager Andrew advised that if the City were to consider a stormwater management system for both areas TAD dollars could be used and a significant savings realized by the City. Manager Andrew reviewed the issues associated with stormwater management for the Mooney property as well as the downtown area. Phase One – Based on GIS 2’ contours will give us the scope of the storm water problem and compare the cost of addressing only City Hall site Stormwater to entire area stormwater management. This predesign cost is $26,000. Phase Two – Detailed survey and construction drawings to convey the storm water for the redevelopment area under Norfolk Southern and Atlanta Highway. Survey = $18,800, Design = $45,000 Continuing, Manager Andrew reviewed funding options and stated that SPLOST VII has $388,695 reserved for Storm Water Projects. The use of $89,800 would allow for $300,000 to be available for the box culvert on Cantrell Road. Further, the Tax Allocation District has approximately $1,850,000 in borrowing capacity based on a revenue stream of $109,000/year for the next 17 years (starting FY 2017).

34


Manager Andrew reviewed these costs and stated to complete the stormwater management just for the City Hall site (Pine Street, Chestnut Street and vault under City Hall the cost is estimated at $347,977. (Currently included with City Hall Costs) If the City were to complete the stormwater management of the upper area and Mooney property at a later date, the cost is estimated at $815,000. For a total together of $1,162,977. Continuing, Manager Andrew stated that if the two projects were completed at the same time, there would be a savings realized of $357,190. (Off-site costs would drop to $605,000 and onsite costs would drop to $200,787) Funding would be as follows: TAD Fund available cash- $135,879, remaining funds ($469,121) would be supported by the General Fund until repayment is made. Estimated to be repaid by Fiscal Year 2021. Manager Andrew advised that the TADAC will only consider applications for TAD financing for purposes/uses that are consistent with the definition of “redevelopment” as defined in Georgia Redevelopment Powers Law (O.C.G.A 36-44-3(5)). These eligible purposes/uses include:

• New building construction, including commercial buildings and housing construction; • Building renovation; • Public works and utilities; • Telecommunications infrastructure; • Restoration of historic sites and buildings; • Parks and open space amenities; • Transit facilities; • Pedestrian amenities and safety improvements; • Property acquisition, assembly and disposition for redevelopment purposes.

Manager Andrew reviewed the members of the TAD Committee and stated it was Councilman Fred Richards, Mary Jones, and Joe Anglin as well has the County Administrator, County Chairman, City Manager and City Planner. Councilman Anglin expressed concerns with the additional costs attached to the City Hall to add stormwater management for offsite maintenance. Councilmember Richards advised that developers have expressed concerns with the stormwater maintenance downtown and it is an issue holding up development and that the project is not necessary at this time it does make sense to take advantage of the saving by addressing it now. Mayor Miller advised that if the City wants the downtown to be developed this is a project that will need to be completed. Further, he stated that it is not attached to the City Hall project, it is a project that is being expedited as opposed to waiting until a later date in order to realize a significant savings. 35


Manager Andrew reviewed the use of the TAD funding will rebuild itself when the property is developed and the tax increment will increase and that increment will be reinvested into another property. Initially the TAD funds were being held for assistance in developing the Forbes property but the price point is so high there is no interest at this time. Award of Mitchell Street Streetscape Project - Conceptual Master Planning and Schematic Design Service Gainesville-Hall MPO awarded a $40,000 grant with a $10,000 local match for conceptual planning on sidewalk, landscaping and storm water improvements along Mitchell Street. landscaping and storm water improvements along Mitchell Street. Improvements are principal recommendation of the Redevelopment Plan, as well as connecting roundabout to City Hall and City Park. Four Proposals were received:

1. Atkins 2. Clark Patterson Lee 3. Hayes, James and Associates 4. Pond

All proposals: (a) met GDOT Prequalification for Design and Survey Work (b) agreed to the December 16, 2016 Completion Deadline and (c) agreed to work within the $50,000 budget Based on reputation, experience and past performance, staff initially narrowed the choice to Atkins and Clark Patterson Lee. Final Staff recommendation is for Atkins based on:

(a) Experience of Staff (the Sr Project Mgr with Atkins has 32 as opposed to 6 years of experience for the same position at CPL)

(b) Surveying is in-house at Atkins not subbed out (c) Brian Bolick (Atkins) oversaw the 2010 Transportation Study and the 2014 Old Town

Redevelopment Plan. He also shaped the design of the Lights Ferry Roundabout. Manager Andrew advised that he had spoken to the County Manager, County Representative and the County Engineer about paving Mitchell Street near the City Park and they have yet to commit to paving it. Further, Manager Andrew advised that staff has petitioned to annex the City Park and if and when that is approved then the City can take over the maintenance of Mitchell Street and see that it is paved properly.

36


Replacement of Effluent Discharge from Wastewater Treatment Plant to North Side of the Railroad Manager Andrew advised that McKim and Creed has put together this price list for these tasks for the replacement of the line.

Manager Andrew reviewed the issues with the current piping and noted the following:

1. The piping configuration is not efficiently conveying the effluent water from the plant to the railroad, which causes pressure to build.

2. As the water goes under the railroad, it goes from an 8-inch pipe to a 6-inch pipe, which causes pressure to build.

3. The new line is currently projected to be 14-inches and so will alleviate this pressure situation all the way through plant build-out.

4. There is a $175,000 ESTIMATE for the construction of this line. This vote is ONLY for the design services. The Council will vote later on the contract to build the line.

5. It should be noted that long-term, the City will need to evaluate the replacement of all the effluent line to our discharge point near the McEver Road bridge.

6. The Water and Sewer Capital Account currently has $500,000 in one Certificate of Deposit and another $400,000 that is being readied for a Certificate of Deposit.

Consider August 18, 2016 Meeting Minutes: Clerk McCain advised there were no changes DEPARTMENT REPORTS: City Manager – No report Clerk Report – No report Finance Report – No report Planning Report – No report Attorney Report – No report Council Report: Councilman Richards advised that he had heard some complaints from residents and merchants that there is limited parking on Main Street and suggested that staff consider two-hour parking on Main Street Monday – Friday from 9:00 a.m.– 5:00 p.m. Mayor Miller advised that the Flowery Branch High School was going to be hosting the Taste of Flowery Branch September 24, 2016. ADJOURNMENT WORK SESSION: Mayor Miller adjourned the Work Session at 7:12 p.m.

Task A: Evaluate location & prepare prelim drawings $10,800 Task B: Norfolk Southern Permitting Services $ 2,800 Task C: Prepare Drawings/Specifications $10,200 Task D: Bidding Services $ 2,400 Task E: Construction Management $ 2,400 Task F: Construction Observer (hourly) $ 3,000

Total: $31,600

37


VOTING SESSION CALL VOTING SESSION TO ORDER: Mayor Miller opened the Voting Session at 7:12 p.m. PUBLIC COMMENTS: No public comments CONSENT AGENDA:

• Per Diem - Mike Miller • Consider August 18, 2016 Meeting Minutes

There was a motion made to approve the Consent Agenda as presented. UNFINISHED BUSINESS - VOTING SESSION: NEW BUSINESS - VOTING SESSION: Presentation by Southeastern Engineering, Inc. and Atkins Engineering on the Next Steps for Stormwater Infrastructure for the City Hall and Old Town City Properties There was a motion made to continue the contract with SCI for surveying and construction drawings and direct staff to coordinate a meeting with the TAD committee for funding review and recommendation to the council for the use of TAD funds. Mary motioned and Fred second Chris and Joe opposed. Motion: Mary Jones Second: Fred Richards Ayes: Mary Jones, Fred Richards and Monica Beatty Nays: Joe Anglin and Chris Mundy Motion carried Award of Mitchell Street Streetscape Project - Conceptual Master Planning and Schematic Design Service There was a motion made to authorize the Mayor to execute the contract after review and approval of the City Manager and Attorney not to exceed $50,000 budget with $10,000 from Flowery Branch and $40,00 grant from MPO. Motion: Fred Richards Second: Mary Jones Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried Replacement of Effluent Discharge from Wastewater Treatment Plant to North Side of the Railroad

38


There was a motion made to authorize the Mayor to execute the task order requesting McKim and Creed to Design, Permit, Bid, and Manage the Construction of this effluent wastewater line in the amount of $31,000. Motion: Fred Richards Second: Mary Jones Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried EXECUTIVE SESSION: There was no Executive Session ADJOURNMENT: There was a motion to adjourn at 7:16 p.m. Motion: Fred Richards Second: Chris Mundy Ayes: Mary Jones, Fred Richards, Chris Mundy, Joe Anglin and Monica Beatty Nays: None Motion carried

39


EXECUTIVE SUMMARY

SUBJECT: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in OldTown Flowery Branch


HISTORY:See Attached Executive Summary

FACTS AND ISSUES:

OPTIONS:


AMOUNT AND SOURCE OF FUNDS:$605,000 from the Tax Allocation District

RECOMMENDATION:Approval

SAMPLE MOTION: I motion for the City Council to authorize the Budgeting TAD funds in the amount of $605,000 for the StormwaterFacilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan..


DEPARTMENT: Administration


ATTACHMENTS All Files TAD Stormwater Financing.pdf

40



AGENDA REQUEST

All items requiring action by the City Council must be presented first at a work session. The following information should be provided for each item. No item will be considered for a work session until the Department has received authorization on the item by the City Manager.

Department: Administration Submitted By: Bill Andrew Date Submitted: September 9, 2016

Item of Business: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in Old Town Flowery Branch

Attach an Executive Summary fully describing all elements of the item of business.

THE ITEM IS FOR: Work Session presentation only

(no action needed) OR City Council Action Needed.

Is there a deadline on this item? If so, Explain: Yes, the Tax Allocation District Advisory Committee will be meeting on September 14 in order to consider a recommendation to the City Council for the use of these funds. In order to maintain the City Hall schedule, this approval would be

Purpose of Request: The City Council may only authorize the use of TAD funds after the TAD Advisory Committee has met to make a recommendation to the City Council. See Executive Summary: Facts and Issues for more details.

Department Recommendation: Approval

If the action involves a Resolution, Ordinance, Contract, Agreement, etc. has it been reviewed by the City Attorney?

Yes No

Explain:

If funding is involved, are funds approved within the current budget? If Yes, Finance Authorization is Required Below.

Yes No

Explain: The TAD has $135,879 in available funds. The Remaining $469,121 in funds would be supported by the General Fund until repayment is made, which is estimated to be by FY 2021.

Amount: $605,000 Source of Funds: Tax Allocation District

Administration Staff Authorization

Finance Dept. Authorization: Budgeted Amount:

Authorized for Work Session: Work Session Date:

Comments:

41


EXECUTIVE SUMMARY

SUBJECT: Consideration of the Flowery Branch Tax Allocation District Financing the Stormwater Facilities in Old Town Flowery Branch DATE: September 9, 2016 (X) RECOMMENDATION ( ) POLICY DISCUSSION BUDGET INFORMATION: ( ) STATUS REPORT ANNUAL- ( ) OTHER CAPITAL- $605,000 COUNCIL ACTION REQUESTED ON: Budgeting TAD funds in the amount of $605,000 for the Stormwater Facilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan. PURPOSE: To authorize the use of TAD funds for stormwater facilities around the City Hall site in order to facilitate development of Old Town Flowery Branch. HISTORY: At the September 1, 2016 Council Meeting, the Council directed staff arrange for a meeting of the TAD Advisory Committee in order to for that Committee to make a consideration as to the advisability of using TAD funds for the financing of stormwater improvements in the Old Town Area outside of the City Hall site and to serve the develop potential of the properties owned by The City. FACTS AND ISSUES:

• The City Council may only authorize the use of TAD funds after the TAD Advisory Committee has met to make a recommendation to the City Council. Once a funding opportunity has been sent to the TADAC for consideration, the TADAC may take one of the following actions: 1. authorize staff and/or a working group from the TADAC to perform additional

analysis; or 2. forward the request to the City Council, either with or without a recommendation; 3. forward the request to the City Council with a recommendation for denial.

OPTIONS:

RECOMMENDED SAMPLE MOTION: I motion for the City Council to authorize the Budgeting TAD funds in the amount of $605,000 for the Stormwater Facilities in Old Town Flowery Branch as Outlined in the Old Town Redevelopment Plan. 43

DEPARTMENT: Administration Prepared by: Bill Andrew

44


EXECUTIVE SUMMARY

SUBJECT: Edward Jones - Business Account Authorization and Agreement Form


HISTORY:Currently, all of the City's funds are with Brand Bank. As of 09/09/2016, the City has $7.1M in Brand Bank (does notinclude Customer Deposits and City Hall Account).

FACTS AND ISSUES:City Attorney and City Auditor researching State Law. Edward Jones' attorney has confirmed that it meets State Law.

OPTIONS:Invest some with Edward Jones or continue to do all banking with Brand Bank.


AMOUNT AND SOURCE OF FUNDS:All Funds are eligible to have investments during the year.

RECOMMENDATION:Pending the approval of the City Attorney and the City Auditor, the City would enter into a business account withEdward Jones. Edward Jones is relatively new to downtown Flowery Branch. It is located at 5506 Main Street. TheCity would benefit from having a financial advisor managing certificates of deposit on a quarterly, semiannual and annualbasis. Currently, rates range from .85% to 1.20% with Edward Jones. Our CDs are now .40% to .61%. As with theCity's Brand Bank accounts, the Mayor and/or City Manager will need to sign all necessary paperwork, money transfersand check requests. All CD investments will be received from Michael Lancaster, Financial Advisor, and provided tothe City Manager and Finance Director for approval before any investments are made. As with Brand Bank, there areno fees to the City for investing in Certificates of Deposit. Edward Jones is paid by the financial institution with the CD.

SAMPLE MOTION: A motion to allow the Mayor sign the necessary paperwork to open an account with Edward Jones.

COLLABORATING DEPARTMENT: Finance

DEPARTMENT: Finance

Prepared by: Melissa McCain45

ATTACHMENTS Edward Jones Account Agreement.pdf

46


city of flowery branch city council meeting thursday, september 15, 2016, 6:00 pm city ... ·...

Documents