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City Counci lCi ty Counci l Regular MeetingOctober 23, 2017Page | 1

City of Manassas, VirginiaCity Council Meeting

AGENDA

City Council Regular MeetingCouncil Chambers

9027 Center StreetManassas, VA 20110

Monday, October 23, 2017

Call to Order

Roll Call

Invocation and Pledge of Allegiance

Community and Staff Presentations

Presentation by the Stonewall Park Swim Team(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)(Presented by: Harry J. Clark)

Election Update / Recognition of Election Officers / Oath of Office(Presented by: John Snider, Chair, Electoral Board)

City Attorney Report

City Manager Report

Chief of Police Report

Council Time

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Mayor Time

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."

SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."

1.1 City Council Minutes: October 16, 2017(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)Agenda Statement - MinutesCity Council Minutes: October 16, 2017

1.2 Planning Commission FY2017 Annual Report(Staff: Matthew D. Arcieri, Planning and Zoning Manager)Agenda Statement - Planning Commission Annual ReportFY2017 Annual Report: Planning Commission

1.3 Board of Zoning Appeals FY2017 Annual Report(Staff: Matthew D. Arcieri, Planning and Zoning Manager)Agenda Statement - Board of Zoning Appeals Annual ReportFY2017 Annual Report: Board of Zoning Appeals

1.4 Proclamation: Veterans Month and Day(Staff: Rose V.B. Spring, Deputy City Clerk)Agenda Statement - Veterans Month and Day 2017Proclamation: Veterans Month and Day 2017

2. Ordinances and Resolutions

2.1 Resolution 2018-03-R Amending the FY 2018 Budget by Budgeting andAppropriating $75,000 of Northern Virginia Transportation Authority (NVTA)30% Funds to General Fund Public Works for evaluation of a roundabout atSudley Road and Centreville Road(Staff: Steve Burke, Public Works Director)Agenda Statement - Resolution 2018-03-R

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114919/Agenda_Statement_-_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114958/10-16-2017_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113715/Agenda_Statement_-_PC_Annual_Report_-_Consent.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113996/Annual_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113714/Agenda_Statement_-_BZA_Annual_Report_-_Consent.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113993/FY17_Annual_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113869/Agenda_Statement_-_Veterans_Month_and_Day_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/113867/Proclamation_-_Veterans_Month_and_Day_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/115195/Agenda_Statement_-_Resolution_2018-03-R.pdf


Resolution 2018-03-R

3. New Business

3.1 Annual Report: Beautification Committee(Staff: Daniel Spoden, City Horticulturist )Agenda Statement - Beautification Committee Annual Report 2017

3.2 Annual Report: Manassas Business Council(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - Manassas Business Council Annual Report 2017

3.3 Annual Report: Economic Development Authority(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - EDA Annual Report 2017

4. Awards, Acknowledgments and Presentations - 7:15 p.m.

4.1 Presentation: Veterans Month and Day(Staff: Rose V.B. Spring, Deputy City Clerk)

5. Citizens' Time - 7:30 p.m.

The citizens' time portion of the agenda is set aside for those citizens who wish to addressthe Council for less than three minutes each. Citizens need not give prior notice to the Cityto speak during the citizens' time portion of the agenda. Citizens may address the Councilfor longer than three minutes if they ask the City Manager for a place on the agenda atleast four working days before the meeting.

6. Authorize a Closed Meeting

Virginia Code § 2.2-3711 A (1): Appointments to Boards, Committees, and Commissions

6.1 Authorize a Closed Meeting Agenda Statement - Authorize a Closed Meeting

7. Certify the Closed Meeting

7.1 Certify the Closed Meeting Agenda Statement - Certify a Closed Meeting

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114528/Resolution_2018-03-R.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114042/Agenda_Statement_-_Beutification_Committee_Annual_Report_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114048/Agenda_Statement_-_Manassas_Business_Council_Annual_Report_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/114100/Agenda_Statement_-_EDA_Annual_Report_2017.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/115185/Agenda_Statement_-_Authorize_a_Closed_Meeting.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/115184/Agenda_Statement_-_Certify_a_Closed_Meeting.pdf


Adjournment

4

City of ManassasManassas City Council


Meeting Date: October 23, 2017

Time Estimate: Consent Agenda

Agenda Title: City Council Minutes: October 16, 2017

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Minutes of October 16, 2017 be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Andrea P. Madden, Assistant to the City Manager / City [email protected](703) 257-8280

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October 16, 2017

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A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ian T. Lovejoy, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Deputy City Attorney Michael Vanderpool, Fire and Rescue Chief Rob Clemons, Communications Manager Patty Prince, Public Works Director Steve Burke, City Engineer Michelle Brickner, Senior Engineer Corinna Sigsbury, and Economic Development Director Patrick J. Small.

Council Member Pamela J. Sebesky arrived at 5:33 p.m.Council Member Ken D. Elston arrived at 5:35 p.m.

Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation.

The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance.

Community and Staff Presentations

Police Chief Doug Keen introduced and congratulated the members of the Manassas Police Department who were recently recognized and honored locally and statewide:

Medal of MeritPolice Officer J.A. Turpin

July 2017 Employee of the MonthPolice Officer S. Mello

VHIA Homicide Investigator of the YearMaster Detective A. Barahona

August 2017 Employee of the MonthPolice Officer L. Armas

May 2017 Employees of the MonthLieutenant T. PettySergeant J. Martz

Police Officer J.A. Turpin

Special Olympics Car Show1st Place: SUV Category

Sergeant J.L. Rust

June 2017 Employees of the MonthPolice Officer Y. Sturman

Master Detective A. Barahona

City Attorney Report

Mr. Crim reported on the Prince William Street Road Improvement Project, stating that one property owner has yet to come to an agreement with the City. A court date will be set in the near future and the Council will be kept apprised of any progress.

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October 16, 2017

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Mr. Crim stated that he is working with the Public Works Department and two private companies interested in securing franchise agreements in the City to bring additional data services to the community.

Mr. Crim updated the City Council on two active lawsuits, one involving a motor vehicle accident involving a City employee and the other related to a 2015 house fire; the Virginia Municipal League (VML) is providing coverage on both cases.

City Manager Report

Mr. Pate announced that the City celebrated three local businesses for being selected to participate in the Governor’s Economic Gardening pilot program. Hepburn & Sons, LLC, R and K Cyber Solutions, LLC and Risk and Strategic Management Corporation were honored to be three of the 12 companies selected for this program from across the Commonwealth.

Mr. Pate reported that over the next few months, the Utilities Department will be undergrounding all of the power lines along Tudor and Fairview Avenue. Mr. Pate asked citizens to please be patient during the improvement process as there may be increased traffic in the area.

Mr. Pate stated that on Wednesday, October 18, the community will have another opportunity to share their opinions with Community Development staff on the future of our City. Anyone wishing to share their voice is invited to the Bethel Lutheran Church at 8712 Plantation Lane at 7:00 p.m.

Mr. Pate shared that on Sunday, October 22 at 2:00 p.m., the City will dedicate a highway marker in front of Jennie Dean on the memorial grounds and invited all those interested to attend the event.

Mr. Pate encouraged the public to visit the Manassas Museum to see the new exhibit, The Forgotten World War: It’s Impact at Home. Mr. Pate reminded everyone that admission into the museum is free.

Mr. Pate reported that at the recent VML Conference, the City was awarded the Stairways to Success Award for work with preschool age children and efforts to promote reading from the earliest ages.

Mr. Pate stated that last week, the first “Art Train” was installed at the Harris Pavilion. The train was painted by Creative Brush Studios and is the first in the City. Three additional trains are expected to be completed soon and will be displayed at the Pavilion before being moved to other locations around the City.

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October 16, 2017

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Mr. Pate announced that Expedia.com recently named the City of Manassas one of America’s most tourist friendly cities and thanked businesses and residents for being so welcoming of visitors.

Chief of Police Report

Chief Keen informed the City Council and the public that at upcoming events in Historic Downtown, the Police Department and Public Works will work together to implement new methods for traffic control, including the placement of more substantial barricades at intersections. Mr. Keen stated that the new approach is in response to scheduling and staffing challenges.

Council Time

Council Member Wolfe reported that the Architectural Review Board (ARB) held a public meeting on Wednesday, October 11 to obtain feedback from the public on the future of Annaburg Manor. Council Member Wolfe announced that the Manassas Ballet Theatre will perform “The Legend of Sleepy Hollow” at the Hylton Performing Arts Center on October 20, 21, and 22.

Council Member Bass reported that she attended the VML Conference earlier in the month with Council Member Sebesky, Council Member Elston, and Mr. Pate. Council Member Bass commented on the great information that is provided this month in the “Manassas Connection” and encouraged residents to take advantage of RecycleFest on November 4. Council Member Bass congratulated the Manassas Volunteer Fire Company (MVFC) on its 125th

Anniversary and outstanding service to the community.

Council Member Elston announced that the Personnel Committee would meet on Thursday, October 19 to interview candidates for various positions on the City’s Boards, Committees, and Commissions and thanked all those who volunteer in the City. Council Member Elston discussed a meeting he had with the ICE Director and impacts on communities, including gang violence and human trafficking.

Council Member Sebesky reported on the VML Conference, a recent transportation meeting, and upcoming projects involving the extension of the VRE platform.

Mayor Time

Mayor Parrish invited Cindy Schelhorn from the Alzheimer’s Association National Capital Area Chapter to the podium. Ms. Schelhorn invited the community to participate in the Walk to End Alzheimer’s on Saturday, October 21. The event will begin at the Harris Pavilion with registration opening at 8:30 a.m., the ceremony scheduled to start at 9:30 a.m., and the walk to begin at 10:00 a.m.

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October 16, 2017

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Mayor Parrish shared that the Northern Virginia Transportation Authority adopted the TransAction Plan Update, which is Northern Virginia’s long-range, multimodal transportation plan, addressing regional transportation needs through 2040.

Mayor Parrish announced upcoming City Council work session dates and reminded everyone of the Town Hall Meeting on November 20 at Baldwin Elementary School.

Mayor Parrish announced that the 72nd Annual Greater Manassas Christmas Parade will be held on Saturday, December 2. Anyone interested in participating in the parade should visit the website, www.GMChristmasParade.org, before October 20 to submit an application.

1) Consent Agenda

1.1 City Council Minutes: September 18, September 25, and October 11, 20171.2 Proclamation: Manassas Symphony Orchestra Day1.3 Proclamation: Fire Prevention Month1.4 Proclamation: Red Ribbon Week

COUNCIL MEMBER BASS MOVED that Consent Agenda Items 1.1 through 1.4 be approved as presented. Seconded by Council Member Lovejoy. Roll call vote: AYES – Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED.

2) New Business

2.1 Presentation: NOVA – Northern Virginia Community College Board

Zuzana Steen, the City’s representative on the NOVA College Board, began the presentation on the accomplishments, trends, and activities occurring at the Manassas Campus. Following Ms. Steen, the following individuals spoke: Dr. Molly Lynch, NOVA Manassas Provost; Mr. Steve Partridge, NOVA Vice President for Workforce Development; and Dr. Scott Ralls, NOVA President.

2.2 Presentation: Route 28 Update

Steve Burke, Public Works Director, and Corinna Sigsbury, Senior Engineer, provided the City Council with a brief update on the work being done and proposed on Route 28, including the Route 28 Corridor Study, the widening of Nokesville Road from Pennsylvania Avenue to Godwin Drive, a possible Roundabout at the intersection of Sudley Road and Centreville Road, and the extension of the double turn lanes from Southbound Centreville Road on to Liberia Avenue.

Council Member Sebesky asked Mr. Burke to clarify the ranking and decision-making process that would determine the best solution for Route 28.

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October 16, 2017

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Mr. Burke responded that the NVTA would eventually make the decision regarding which proposal moves forward after considering all the information from the study and weighing all the options. Mr. Burke emphasized that the Route 28 study is probably two to three years out and that is why the City is looking to make improvements now to mitigate some of the traffic along Route 28.

2.3 First Amendment to Purchase and Sale Agreement: East End Mobile Home Park

Patrick Small, Economic Development Director, briefly introduced the issue and invited Karen DeVito, Executive Director of Catholics for Housing (CFH), to come forward and discuss the plans for purchasing and making the necessary infrastructure improvements at East End Mobile Home Park.

Members of City Council expressed their support for the sale of East End Mobile Home Park to CFH and were pleased that residents would be able to stay in their homes.

COUNCIL MEMBER AVENI MOVED that the City Council approve the First Amendment to Purchase and Sale by and between East End Mobile Home Park, LLC and the City of Manassas and authorize the Mayor to sign the Agreement. Seconded by Council Member Lovejoy. Roll call vote: AYES – Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED.

3) Awards, Acknowledgements, and Presentations

3.1 Presentation: Manassas Symphony Orchestra Day Proclamation

Council Member Bass presented to James Villani, Conductor and Music Director of the Manassas Symphony Orchestra, and Larry Hughes a Proclamation declaring October 28, 2017 as Manassas Symphony Orchestra Day.

3.2 Presentation: Fire Prevention Month Proclamation

Vice Mayor Aveni presented to Chief Rob Clemons and Fire Marshal Jim Hartnett a Proclamation declaring the week of October 8 – 14, 2017 as Fire Prevention Week and proclaiming the month of October 2017 as Fire Prevention Month.

3.3 Presentation: Red Ribbon Week Proclamation

There were no representatives present at the meeting to accept the Red Ribbon Week Proclamation.

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October 16, 2017

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4) Citizens’ Time

The following individuals spoke in support of the action taken by City Council to allow Catholics for Housing to purchase the East End Mobile Home Park:

Helen Sorto, City of Manassas Selfo Sosa, City of Manassas Melissa Watson, City of Manassas

A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting.

Mayor Parrish declared the meeting adjourned at 8:01 p.m.

MAYOR CITY CLERK

DATE APPROVED

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Time Estimate: Consent

Agenda Title: Planning Commission FY2017 Annual Report

Recommendation: Accept the Planning Commission Annual Report as submitted.


If removed from the Consent Agenda:I move that the Planning Commission Annual Report be accepted as submitted.


N/A


Please refer to the attached annual report from the Planning Commission for FY 2017.


Planning Commission

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning [email protected](703) 257-8232

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Planning Commission FY2017 ANNUAL REPORT

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Table of Contents

Introduction .................................................................................................................................................. 1

Responsibilities ............................................................................................................................................. 1

Activities ........................................................................................................................................................ 1

Comprehensive Plan Annual Implementation Report .................................................................................. 2

A Look Ahead ................................................................................................................................................ 3

Subcommittees & Commissioner Assignments ............................................................................................ 3

Additional Notes ........................................................................................................................................... 4

Membership .................................................................................................................................................. 4

Attendance Report ........................................................................................................................................ 4

Attachments .................................................................................................................................................. 4

Commissioner Biographies ........................................................................................................................... 5

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City of Manassas Planning Commission | FY2017 Annual Report 1

Introduction

The City of Manassas Planning Commission fulfills the appointed duty of advising the City Council on new development, land use, zoning issues, Capital Improvement Program (CIP) recommendations, and planning issues in the City. This report details the land use actions reviewed by the Planning Commission in FY17 reporting period (July 1, 2016 to June 30, 2017) and outlines actions identified for FY18.

Responsibilities

The Planning Commission serves in an important advisory capacity to the City Council as required by Sec. 15.2-2210 of the Code of Virginia. The Planning Commission exists “to promote the orderly development of such political subdivision and its environs.” The duties and responsibilities of the Commission as set forth in the State Code include:

Making recommendations and an annual report concerning the operation of the Commission and status of planning within the City.

Preparing, publishing, and distributing reports, ordinances, and other material relating to its activities.

Preparing a Comprehensive Plan for the physical development of the territory within its jurisdiction.

Reviewing and approving new public facilities.

Reviewing and making recommendations on Special Use Permit and Rezoning applications.

Activities

The Planning Commission met eight (8) times to act on land use cases, including special use permits and rezoning requests. The Planning Commission acted on seven (7) special use permit cases including recommending approval to extend the use of school trailers at Weems and Haydon Elementary Schools until the replacement school at Jennie Dean is constructed, and recommended approval of a cell tower at Metz Middle School to be co-located on an athletic field light. The Commission also recommended approval of SUPs for a new indoor soccer and recreation facility on Wellington Road and an expansion of Grace United Methodist Church. The Commission recommended denial of a motor vehicle repair use on Mathis Avenue and a proposed natural gas storage use for Holtzman Oil at the corner of Prince William Street and Wellington Road. The Planning Commission recommended approval of a proffer amendment at Hastings Marketplace to increase the number of permitted bedrooms in the loft units and recommended approval of the first City-initiated rezoning of an existing business park on Euclid Avenue to take advantage of the newly revised zoning ordinance. In FY17, Planning Commission focused on preparing Comprehensive Plan amendments Chapters 7 (Community Facilities ) and 9 (Parks, Recreation, and Cultural Resources ) to incorporate level of service

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standards and findings of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. The Planning Commission held a worksession in October 2016 to review the findings of the needs assessment, and on March 1, 2017, the Planning Commission recommended approval of the proposed amendments to the Comprehensive Plan. The following table provides a summary of cases submitted and acted upon in FY17. Note that the number of cases acted upon includes cases submitted prior to FY17 that have carried over. A detailed listing of the Planning Commission actions (including the final City Council action) is attached to this report.

Type of Application

(Case)

Input Output

Total Cases

Carried Over

to FY18

Prior Cases

Awaiting

Action

FY17 New

Cases

Submitted

Total Cases

Acted Upon

Total Cases

Withdrawn

Special Use Permit 4 8 7 0* 5

Rezoning 3 2 2 0 3

*The Holtzman Oil SUP was withdrawn after Planning Commission action to recommend denial.

Comprehensive Plan Annual Implementation Report

The Planning Commission is charged with preparation of the City’s Comprehensive Plan and monitors

the progress of implementation of Plan’s recommendations. The Planning Commission and the

Department of Community Development supported several significant projects recommended in the

Plan, which focused on planning for parks, recreation, and community facilities.

Completed Parks, Recreation, and Culture Needs Assessment and Facilities Plan, adopted a

Comprehensive Plan amendment based on the recommendations of the plan, and began

implementation.

Developed master plans for Dean Park (completed) and Stonewall Park (in progress).

Adopted level of service standards and advanced major capital projects for public facilities,

including Fire Station 21, Public Safety Facility, and the Museum/Library project.

Supported redevelopment goals of Sector Plans by completing streetscape standards for Mathis

Avenue and developing a streetscape design plan for Grant Avenue (in progress).

Secured grant from VA Department of Housing and Community Development for a pilot Housing

and Neighborhood Condition Assessment for neighborhoods located south of Prince William

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Street along Grant Avenue, Wellington Road, and Fairview Avenue. The study, initiated in FY18,

will identify neighborhood conditions and tools for conservation, rehabilitation, and

redevelopment.

The complete annual implementation report is attached to this report. Strategies completed in prior

fiscal years are excluded from this report.

A Look Ahead

The Planning Commission’s FY18 work plan will focus on preparations to update the City Comprehensive Plan, which is due for the state mandated 5-year review in 2018. This project is anticipated to last at least two years and to focus heavily on the City’s transportation plan, neighborhood planning, and a re-examination of the Mathis Avenue and Sudley Sector plans.

Subcommittees & Commissioner Assignments

Zoning Ordinance Review Committee (ZORC): Ken Johnson, Chair; Russell Harrison; Elaine Trautwein The Zoning Ordinance Review Committee did not meet in FY17 having completed its work on the zoning ordinance update. Capital Improvements Program (CIP) Committee: Martha Wilson, Chair; Harry Clark; Robert Schilpp The CIP Committee meets annually in January to review the City Manager’s proposed plan for consistency with the adopted Comprehensive Plan. Comprehensive Plan Committee: Bruce Wood, Chair; Robert Schilpp; Ken Johnson The Planning Commission’s Comprehensive Plan Committee met four times to review the proposed updates and recommended approval of Comprehensive Plan amendments CPA #2017-02: Ch. 7, Community Facilities, and CPA #2017-03: Ch. 9, Parks, Recreation, and Cultural Resources to incorporate level of service standards and findings of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. Both amendments were recommended for approval by the full Planning Commission and adopted by City Council. City School Board Liaison: Ken Johnson Manassas Regional Airport Commission Liaison: Harry Clark City Council Land Use Committee Liaison: Harry Clark

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Additional Notes

All members of the Planning Commission are Virginia Certified Planning Commissioners. The Commission would like to thank Bruce Wood for his eight years of dedicated service to the Commission. The Commission looks forward to working with Mr. Bill Thompson, who will join the Commission beginning in FY18.

Membership

Member Term Expiration Harry Clark June 30, 2018 Russell Harrison June 30, 2019 Ken Johnson June 30, 2018 Robert Schilpp June 30, 2019 Elaine Trautwein June 30, 2017 Martha Wilson June 30, 2019 Bruce Wood June 30, 2017

Attendance Report

Attendance for regular meetings is shown below. In addition, the Planning Commission held one (1) worksession.

Commissioner Meetings Present Absent

Clark 8 7 1

Johnson 8 7 1

Harrison 8 6 2

Schilpp 8 6 2

Trautwein 8 8 0

Wilson 8 6 2

Wood 8 7 1

Attachments

1. Special Use Permit Case Listing 2. Rezoning Case Listing 3. Comprehensive Plan Annual Implementation Report

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Commissioner Biographies

HARRY J. CLARK

Mr. Clark has been a resident of Manassas for over 26 years. During that time, he has been active in

promoting and supporting recreation and sports in Manassas. He graduated from Georgetown

University in 1972 with a degree in Economics and entered active duty in the Army, retiring in 1994. He

has been active with the Stonewall Park Summer Recreational Swim Team, holding a position on the

Board for the past 15 years. Mr. Clark is also an active supporter of the Osbourn High School Swim

Team. He served as a member and Chairman of the Manassas City Recreation and Parks Committee

before being appointed to the Planning Commission and currently serves as a member of the Freedom

Aquatic and Fitness Center Advisory Board. The Manassas City Council appointed Mr. Clark to serve on

the Manassas Regional Airport Commission. He holds a Master of Science Degrees in Business

Administration from Boston University and Information Systems from Strayer University. Mr. Clark is a

graduate of the Virginia Certified Planning Commissioner’s Program.

RUSSELL HARRISON

Mr. Harrison and his family have been residents of Manassas since 2002. In addition to the Planning

Commission, he served as Chair of the Manassas Electoral Board from 2014 until May 2017, and was a

member of the Board, which oversees elections in Manassas, for six years. He also volunteers as a CCD

teacher for All Saints Church and is an active leader with Boy Scout Troop 1188. Professionally,

Mr. Harrison is the Director of Government Relations for the IEEE, the world's largest technical

professional society and leading technology standards association. He holds a Bachelors Degree in

Political Science from Allegheny College, a Masters in Public Policy from the University of Maryland and

is a Certified Association Executive through the ASAE. Mr. Harrison is a certified Virginia Planning

Commissioner.

KEN JOHNSON

Mr. Johnson and his family have lived in Manassas for over 36 years. He has served the community in a

variety of ways--as a scout leader, soccer coach, president of the Osbourn High School 2B Band Boosters

Club, member and Chair of the City's Recreation and Parks Committee, and as Vice Chairman of the

Manassas Traffic Safety Commission. He also served on the Citizen’s Advisory Committee for the

Downtown Sector Plan, led the Bike Trail Committee, and is Chairman of the Zoning Ordinance Review

Committee. Mr. Johnson retired from the Federal government after 32 years of service and is now a

contractor consultant. He holds Masters Degrees in Economics and Information Resource Management

and is a graduate of the Virginia Certified Planning Commissioner's Program.

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ROBERT SCHILPP

Mr. Schilpp has been a resident of Manassas for over 31 years. He has served in a variety of capacities

during that time, including as a member of the Bethel Lutheran Church Council for 14 years, and

president of the congregation for six of those years; coaching youth soccer for 20 years; and

participating on several Manassas City School committees. In addition to the Planning Commission,

Mr. Schilpp has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for

the past nine years. He retired from the Department of Defense in 2002, following 34 years of service,

and then worked as a defense contractor for a number of years before becoming an adjunct professor of

history at Northern Virginia Community College. He graduated from Susquehanna University in

Pennsylvania with a degree in history in 1968, and received a Masters Degree, also in history, from

George Mason University in 1997. Mr. Schilpp is a certified Virginia Planning Commissioner.

ELAINE TRAUTWEIN

Elaine Trautwein has lived in Manassas for over 21 years. She established her own law practice shortly

after moving to the City with her two children. She has been active in her community and profession

and has previously served as a director of the Prince William County Bar Association. Ms. Trautwein is

certified by the Virginia Supreme Court as a guardian ad litem for children and has represented their

best interests before local courts for many years. Prior to her appointment to the Planning Commission,

she was involved as a citizen participant in the preparation of the Manassas Next 2032 Comprehensive

Plan. She holds a Bachelor’s Degree in Urban Affairs from Virginia Tech and graduated with honors from

George Washington University Law School. Ms. Trautwein is a certified Virginia Planning Commissioner.

MARTHA WILSON

Martha Wilson moved to Manassas in 1988. She has worked to make the City more livable, visually

appealing, and economically robust. With a background in historic preservation and tourism, she was

appointed in 1989 to the City task force to revitalize Old Town, which produced a report that remains a

model for the downtown. In 1992, she was appointed to the City’s Architectural Review Board, where

she served for 18 years, a number of them as chairman. She also served on the executive committee of

Historic Manassas Inc., chairing a traffic calming committee whose report was implemented by the City

Council. After graduating with a B.S. in social studies from Longwood College, Ms. Wilson attended

graduate school in business administration at the College of William and Mary and worked as a public

school teacher and the curator of a small museum and was for many years a docent for the Association

for the Preservation of Virginia Antiquities and the Smithsonian Institution. Her three sons all attended

public schools in the City, and she has been a member of the Manassas Garden Club for over 20 years,

working on Old Town beautification projects. Ms. Wilson is a certified Virginia Planning Commissioner.

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BRUCE WOOD

Mr. Wood has been a resident of Manassas for most of the past 58 years. He graduated from Osbourn

High School and from George Mason University with a degree in Business Administration and was

captain of Mason's baseball team. Mr. Wood retired from the Department of the Interior, having served

in various staff and supervisory positions during his 37 year career, seven of which were spent serving in

the Middle East. As a firm believer in giving back to the community, he coached youth sports for 20

years and assisted athletic teams and other activities at Osbourn High School from 1998 through 2008.

Mr. Wood served on the Board of the Mt. Zion Church Preservation Association (Loudoun County) and

continues to volunteer in the Manassas area for SERVE, Volunteer Prince William, and CareNet, and on

various mission trips around the country. He and his wife, Carol, have four adult children and two

grandchildren. Mr. Wood is a certified Virginia Planning Commissioner.

Respectfully submitted,

Harry Clark, Chair Bruce Wood, Vice Chair

Russell Harrison Ken Johnson

Robert Schilpp Elaine Trautwein

Martha Wilson

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Attachment 1. FY2017 Special Use Permit (SUP) Cases

CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE

2015-04 12/1/2014 Kingdom Hall of

Jehovah's Witnesses

9912 & 9928 Cockrell Road To consider a proffer and SUP condition

amendment to REZ #1999-01 and SUP #1995-16

to expand the existing facility by ±3,930 square

feet and to include a new 178-seat auditorium.

The existing 216-seat auditorium would remain.

R-2-S, with

proffers

Carried over to FY2018 Carried over to FY2018

2016-05 3/2/2016 Trucks Unlimited 9107 Mathis Avenue To consider a SUP to allow motor vehicle repair,

minor, for the installation of motor vehicle parts

sold at the “Trucks Unlimited” retail store.

B-4 Recommended Denial on 7/6/2016 Approved on 7/24/2017 (FY2018)

2016-07 4/12/2016 Wellington Soccer 9301, 9311, and 9325

Wellington Road

To consider a SUP to allow a place of assembly

(50+ persons) to be used as an indoor and

outdoor athletic recreation facility.

I-1 Recommended Approval on

10/05/2016

Approved on 11/28/2016

2016-08 4/27/2016 Grace United

Methodist Church

9750 Wellington Road To consider a SUP amendment to allow the

expansion of the Place of Assembly (50+

persons), Child Care Facility, and Cemetery.

R-2, with

proffers

Recommended Approval on 9/7/2016 Approved on 10/17/2016

2017-01 10/18/2016 Holtzman Oil Corp 9530 Prince William Street To consider a special use permit application for a

Storage Yard/Facility/Chemical Storage/Tank

Farm (Hazardous Materials) for the distribution

and bulk storage of propane as part of a propane

and ice distribution operation.

I-1 Recommended Denial on 3/1/17 Withdrawn

2017-02 1/13/2017 Milestone

Communications

9950 Wellington Road To consider a special use permit application for

placement of a 106-ft tall wireless

telecommunication tower located on a

replacement athletic field light.

R-1 Recommended Approval on 5/03/2017 Approved on 6/26/2017

2017-03 3/3/2017 Fire & Rescue Station

#21

Dumfries Road To consider a special use application to allow a

Fire and Rescue Station on Dumfries Road as

consistent with the adopted Comprehensive Plan.

R-2S Carried over to FY2018 Carried over to FY2018

2017-04 3/6/2017 Pierce Funeral Home 9609 Center Street and 9406

Stonewall Road

To consider a special use permit and concurrent

rezoning to permit a columbarium in conjunction

with the existing funeral home.

I-1 Carried over to FY2018 Carried over to FY2018

2017-05 3/29/2017 Weems Elementary

School

8750 Weems Road To consider a special use permit condition

amendment to SUP #2012-11 and SUP #1985-06

to continue to allow up to six modular classrooms

at Weems Elementary School until 2023.

R-2S Recommended Approval on 5/03/2017 Approved on 6/26/2017

September 2017 Page 1

22

Attachment 1. FY2017 Special Use Permit (SUP) Cases


2017-06 3/29/2017 Haydon Elementary

School

9075 Park Avenue To consider a special use permit condition

amendment to SUP #2012-10 to extend the use

of up to four modular classrooms at Haydon

Elementary School until 2023.

R-1 Recommended Approval on 5/03/2017 Approved on 6/26/2017

2017-07 5/17/2017 American Disposal

Services

10360 and 10370 Central Park

Drive

To consider a modification of its existing special

use permit to support the construction of the

final two phases of the CNG fueling station. The

property is zoned I-2, Heavy Industrial and

Airport Impact Overlay District (AOD).

I-2 Carried over to FY2018 Carried over to FY2018

2017-08 5/18/2017 Verizon Wireless 9640 Liberia Avenue To consider a special use permit to remove and

replace an existing light pole with a new light pole

that will have telecommunications antennas

mounted at the top.

B-4 Carried over to FY2018 Carried over to FY2018


23

Attachment 2. FY2017 Rezoning Cases


2015-01 12/1/2014 Kingdom Hall of

Jehovah's Witnesses

9912 & 9928 Cockrell Road To consider a proffer and SUP condition

amendment to REZ #1999-01 and SUP #1995-16

to expand the existing facility by ±3,930 square

feet and to include a new 178-seat auditorium.

The existing 216-seat auditorium would remain.

R-2-S to

R-2-S with

amended

proffers


2016-04 6/20/2016 Tillett Square 9522 Fairview Avenue and 8812

Wesley Avenue

To consider a request to rezone ±3.3 acres from

Single Family Residential, Low Density (R1) with

proffers and historic overlay district (HOD) and

±2.5 acres from Multifamily Residential (R5) with

proffers and HOD to City Center Planned (B3.5)

with proffers and HOD. The project would allow

70 single family, attached homes (townhomes)

and six single family, detached homes. The

project includes adaptive reuse of two historic

buildings and includes phased demolition of

other existing structures.

R-1 /R-5 to

B-3.5/HOD


2016-05 6/29/2016 Hastings Marketplace 10070 Wellington Road To consider a request to amend the proffers

associated with REZ #2005-07 to increase the

maximum number of bedrooms for the proffered

condominium loft units from one bedroom to

two bedrooms.

Amend

proffers of

REZ #2005-

07

Recommended Approval on

10/05/2016


2017-01 8/4/2016 Euclid Business Center 9021 Euclid Avenue To consider a City initiated request to rezone

±12.28 acres of land from I-2, Heavy Industrial to

I-1, Light Industrial.

R-2 to R-1 Recommended Approval on

10/05/2016


2017-02 3/6/2017 Pierce Funeral Home 9406 Stonewall Road See SUP #2017-04 R5 to I-1 Carried over to FY2018 Carried over to FY2018


24

Attachment 3. Manassas Next: The 2032 Comprehensive Plan

Annual Implementation Report, FY17

Implementation Strategy Entity Responsible Timeline for Action FY17 Actions/Progress FY18 Actions/Progress

4.(Strategy 4.2.4) Develop policies and programs encouraging the preservation

and enhancement of City neighborhoods.Community Development Department In Progress

Received state grant funding for a Housing and

Neighborhood Condition Assessment for Downtown

South neighborhoods and contracted consultant

services.

Complete Housing and Neighborhood Condition

Assessment. Following completion of the

assessment, evaluate allocation of CIP and CDBG

funding for neighborhood revitalization.

21.(Strategy 6.2.3) Develop pedestrian-oriented connections and transitions

between Old Town, the Courthouse area, and the Mathis Avenue sector.

Study and promote feasible transportation programs (e.g. improved local

transit, bike share programs) connecting special sectors and tourist attractions

in the City.

Community Development Department

and Department of Public Works &

Utilities

In Progress

Began Grant Avenue streetscape project planning

and transportation studies. Completed streetscape

design standards for Mathis Avenue.

Implement streetscape standards and Grant Avenue

streetscape capital project. New transportation

planner position to study and promote

transportation programs.

84.(Strategy 3.3.3) Implement the approved sector study’s recommendations

and include necessary infrastructure and transportation improvements in the

Capital Improvement Program (CIP).



Utilities

In Progress

Continued implementing the Prince William Street

improvement project. Began Grant Avenue

streetscape project planning and transportation

studies. Completed streetscape design standards for

Mathis Avenue.

Complete and implement streetscape standards for

Grant Avenue and Mathis Avenue.

86.(Strategy 5.1.2) Develop CIP proposals specifically designed to fund and

implement transportation and other public infrastructure improvements

designed to facilitate the redevelopment of the special planning districts.



Utilities

In Progress

Began Grant Avenue streetscape project planning

and transportation studies. Completed streetscape

design standards for Mathis Avenue.

Complete and implement streetscape standards for

Grant Avenue and Mathis Avenue.

129.(Strategy 7.1.2) Conduct a study, either as part of the Schools Study in

Strategy 7.1.1, or separately, exploring the option of a neighborhood library

(also known as a mini-library) within the City that is supported by the County

system; identify a site and cost. Continue to work with Prince William County

to ensure that City residents have access to library facilities.

Community Development Department In Progress

Completed museum expansion study. A Manassas

museum/library concept is being studied as part of

the Central Library replacement feasibility study in

conjunction with Manassas Park and Prince William

County.

Implement recommendations of Central Library

replacement feasibility study as appropriate.

131.(Strategy 7.10.4) Evaluate underdeveloped City-owned properties, flood

plains, and easements for recreation potential that can be developed in

accordance with citizen needs.

Community Development Department In progress

Completed Parks, Recreation, and Culture Needs

Assessment and Facilities Plan and Comprehensive

Plan amendment.

Evaluate as part of implementation of the Parks,

Recreation, and Culture Needs Assessment and

Facilities Plan.

98.(Strategy 4.4.3) Stabilize residential neighborhoods next to commercial

areas by establishing transitional land uses, controlling vehicular access, and

establishing landscaping buffers and/or architectural screens. Regulate the

amount of noise and/or lighting produced by land uses to minimize the

impacts on nearby properties.

Community Development Department In Progress

Incorporated additional landscaping, screening, and

lighting standards as part of the Comprehensive

Zoning Ordinance update.

Additional implementation actions to follow the

proposed Housing and Neighborhood Condition

Assessment.

109.(Strategy 8.2.1) Develop a set of incentives to developers and re-

developers to preserve or increase open space/green space and trails.Community Development Department In Progress



Plan amendment.

No further action required.

5.(Strategy 4.2.5) Promote community pride and engagement by developing

and promoting civic beautification awards.Community Development Department Short Term

To follow proposed Housing and Neighborhood

Condition Assessment.

11.(Strategy 4.5.1) Develop strategies for maintaining the diversity and health

of quality housing consistent with neighborhood character. Develop

measurements and procedures to track neighborhood conditions over time.

Community Development Department Short TermTo be completed as part of the Housing and

Neighborhood Condition Assessment.

27.(Strategy 6.3.7) Incorporate approved neighborhood planning initiatives

into City-wide transportation plans.Community Development Department Short Term

To follow proposed Housing and Neighborhood


96.(Strategy 4.3.4) Develop policies and procedures for coordinating and

incorporating neighborhood plans into the comprehensive planning process. Community Development Department Short Term

To follow the proposed Housing and Neighborhood


124.(Strategy 4.3.3) Study the effect and, if feasible, seek approval to

transform the City's Capital Improvement Program to include a neighborhood

focus that addresses priority neighborhood needs and impacts.

Community Development Department Short TermParks, Culture, and Recreation CIP piloted this

approach for park improvements.

Additional opportunities for neighborhood-based

capital planning will be considered as part of the

2018 Comprehensive Plan update.

September 29, 2017 Page 1

25




125.(Strategy 4.6.1) Within two years after the approval of this

Comprehensive Plan, complete a review of Virginia's Blueprint for Livable

Communities . Recommend as an amendment to this Plan, community design

standards, zoning changes, land use patterns, infrastructure improvements,

and community partnerships and programs that promote improved

community livability and Age Wave preparedness in Manassas.

Community Development Department Short TermTo follow the proposed Housing and Neighborhood


126.(Strategy 5.2.1) Conduct market research to assess regional demographic

trends, compare these trends with the City's existing and planned housing

stock, and identify opportunities to identify the strongest residential land uses

to attract new residents.

Community Development Department Short TermTo follow the proposed Housing and Neighborhood


26.(Strategy 6.3.6) Investigate the possible use of impact fees to help fund

transportation improvements.



Utilities

Short Term

To follow completion of the transportation

component of the 2018 Comprehensive Plan

update.

67.(Strategy 8.6.4) Implement an Urban Tree Canopy Plan and establish a

dedicated “Tree Fund” for planting trees on public land and public right-of-

way to expand the urban tree canopy.

Community Development Department Short Term To be considered as part of the 2018

Comprehensive Plan update.

83.(Strategy 3.2.3) Examine the infrastructure needs for character areas and

neighborhoods, and use the results to guide the development and prioritize

infrastructure and transportation projects.



Utilities

Medium TermEstablished Transportation Planner position to

evaluate and prioritize transportation project needs.

To be considered as part of the 2018


127.(Strategy 6.2.7) Update the current Bikeway and Pedestrian Trail Master

Plan to include the results of completed sector studies and develop a

"complete streets" approach for providing bikeway, sidewalk network, and

amenities. Focus priorities on creating links to schools and parks, as well as

transit, employment and cultural centers.

Community Development Department Medium TermEstablished Transportation Planner position to lead

multimodal transportation planning efforts.

To be considered as part of the 2018


110.(Strategy 8.4.1) Consider implementing a "green building incentive

program" that encourages developers of commercial, residential, and mixed

use projects to design, construct, and operate environmentally responsible

buildings.

Community Development Department Medium TermTo be considered as part of the 2018


111.(Strategy 8.4.2) Consider requiring all site plan applications for

development or redevelopment projects include a LEED scorecard and have a

LEED Accredited Professional on the project team.

Community Development Department Medium TermTo be considered as part of the 2018


92.(Strategy 8.2.2) Pursue additional acquisition and/or set-asides of open

space/green space.Community Development Department Ongoing

Identified level of service deficiencies as part of the

Parks, Recreation, and Culture Needs Assessment

and Facilities Plan. Submitted Land and Water

Conservation Fund grant for park acquisition.

Continue pursuing open space acquisition

opportunities as available.

118.(Strategy 9.2.5) Expand and create additional Traditional and Historic

Overlay districts (HOD) that recognize the unique character of the City's older

residential area and promote sensitive infill development where needed.

Community Development Department Ongoing

Adopted additional Comprehensive Plan strategies

related to historic preservation and sensitive infill

development.

Continue evaluating development and

redevelopment proposals according to the

Comprehensive Plan and Old Town Sector Plan.

99.(Strategy 4.4.6) Review and amend Zoning and Subdivision Ordinances to

enable and enhance crime prevention through improved site design and

building design standards.

Community Development Department OngoingCPTED is incorporated as part of site plan and

entitlement review.

Continue incorporating CPTED through site plan and

entitlement review.

139.(Strategy 4.4.4) In partnership with neighborhood organizations, protect

existing housing stock by organizing and coordinating volunteer

construction/maintenance projects.

Community Development Department OngoingReinforced partnerships with Project Mend-a-House

and Habitat for Humanity.

Identify additional partnerships and opportunities

through the Housing and Neighborhood Condition

Assessment.

23.(Strategy 6.2.8) Increase energy efficiency and reduce hydrocarbon

emissions by encouraging and accommodating non-motorized travel, public

transit, carpooling, telecommuting, and alternative-fuel vehicles.



Utilities

OngoingEstablished Transportation Planner position to lead


Multi-modal transportation to be considered as part

of the 2018 Comprehensive Plan update. Promote

special projects and events, such as Car Free Day, to

encourage non-motorized travel.


26




61.(Strategy 8.3.3) Preserve and promote mass transit, carpooling, bicycling,

and pedestrian access as transportation options to reduce automobile exhaust.

(See also 6.2.8)



Utilities

Ongoing

Established Transportation Planner position to lead


Evaluated bicycle and pedestrian access as part of

residential development and CIP projects.

Multi-modal transportation to be considered as part

of the 2018 Comprehensive Plan update. Continue

promoting multi-modal transportation

improvements into development plans and CIP

projects.

121.(Strategy 3.2.1) Assess development or redevelopment impacts on the

visual quality, markets, mobility and cohesiveness of the community, and

additional factors that otherwise define its character.

Community Development Department Ongoing Completed during reviews of entitlement cases. Continue during review of entitlement cases.

100.(Strategy 4.5.2) Provide appropriate re-development incentives

encouraging a diverse mix of affordable, quality, and accessible housing in

accordance with approved sector development plans. This includes residential

development at traditional city densities (4-6 units per acre) in and adjacent to

the City center, encouraging mass transit ridership and a 24-hour downtown.

Community Development Department Ongoing

Redevelopment incentives, such as reductions in

parking requirements in redevelopment areas, have

been incorporated through the Comprehensive

Zoning Ordinance update.

Additional strategies to be considered as part of the

Housing and Neighborhood Condition Assessment.

130.(Strategy 7.10.1) Prepare as an amendment to this Comprehensive Plan

within two years of its approval, a thoroughly researched plan involving

Manassas citizens for the long term improvement of City open space, parks

and recreation facilities. This amendment should ensure that the availability

of parks and recreation facilities to City residents complies with

Commonwealth of Virginia recommended guidelines and increases as our

population grows.

Community Development Department Complete



Plan amendment. Finalized Dean Park Master Plan,

and initiated Stonewall Park Master Plan.

Implement recommendations of Parks, Recreation,

and Culture Needs Assessment and Facilities Plan.

Finalize Stonewall Park Master Plan.

59.(Strategy 8.2.3) Integrate, in an environmentally sound manner, trails and

passive recreation opportunities with public easements, floodplains and

protected wetlands.

Community Development Department Complete



Plan amendment.

Continue implementing the Parks, Recreation, and

Culture Needs Assessment and Facilities Plan.

128.(Strategy 7.1.1) Prepare as an amendment to this Comprehensive Plan

within two years of its approval, a thoroughly researched plan for the long

term improvement of the City of Manassas School System. Carefully examine

current and projected educational demands and curriculums, latest concepts

in design and technology that enable and enhance educational programs,

feasible program innovations, as well as staff levels and qualifications needed

to advance education in Manassas.


and City of Manassas School SystemComplete

Completed a Comprehensive Plan amendment to

implement the level-of-service recommendations of

the plan.

No further action required.

103.(Strategy 6.3.4) Review and adjust regulations and requirements for new

development or redevelopment projects to upgrade access provisions and

support the objectives of the Comprehensive Plan. Implement access

management programs to study and evaluate the comprehensive impacts of

new projects.

Community Development Department CompleteCompleted as part of the Comprehensive Zoning

Ordinance update.

Additional strategies to be considered as part of the

2018 Comprehensive Plan update.


27





Agenda Title: Board of Zoning Appeals FY2017 Annual Report

Recommendation: Accept the Board of Zoning Appeals Annual Report as submitted.


If removed from the Consent Agenda:I move that the Board of Zoning Appeals Annual Report be accepted as submitted.


N/A


Please refer to the attached annual report from the Board of Zoning Appeals for FY 2017.


Board of Zoning Appeals

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning [email protected](703) 257-8232

28

Board of Zoning Appeals FY2017 ANNUAL REPORT

29

Table of Contents

Introduction .................................................................................................................................................. 3

Authority ....................................................................................................................................................... 3

Mission .......................................................................................................................................................... 3

Activities ........................................................................................................................................................ 3

Coordination and Staff Support .................................................................................................................... 3

Membership .................................................................................................................................................. 4

Training and Certifications ............................................................................................................................ 4

Closing ........................................................................................................................................................... 4

Member Profiles ........................................................................................................................................... 5

BZA Case Report – FY17 ................................................................................................................................ 7

30

City of Manassas Board of Zoning Appeals | FY2015 Annual Report 3

Introduction

The Code of Virginia § 15.2-2308(c) and Section 130-525 of the City of Manassas Code of Ordinances

requires that the Board of Zoning Appeals submit an annual report of their actions. In accordance with

these requirements, the following report has been prepared for your benefit.

Authority

The Board of Zoning Appeals of the City of Manassas is a quasi-judicial body established and mandated

by Title 15.2 of the Code of Virginia. The Board Members are appointed by the Chief Judge of the 31st

Judicial Circuit Court upon recommendation of City Council and serve a five-year term at the pleasure of

the Court.

Mission

The Board of Zoning Appeals is charged with a specific limited mission as defined under § 15.2-2308 of

the Code of Virginia. The Board may hear and decide appeals from any order, requirement, decision, or

determination made by an administrative officer in the administration or enforcement of those items

covered under the City of Manassas Zoning Ordinance.

In addition to this review authority, the Board may grant certain variances from requirements of the City

of Manassas Zoning Ordinance, provided strict application of the zoning ordinance would unreasonably

restrict the utilization of the property or that the granting of the variance would alleviate a hardship, as

narrowly defined under § 15.2-2309 of the Code of Virginia.

The Board endeavors to discharge all matters before it in a manner consistent with this mission and

authority.

Activities

In the period of this report (July 1, 2016 to June 30, 2017), three cases came before the BZA (See BZA

Case Report). The BZA denied an appeal from the owners of 9512 and 9514 Liberty Street that sought to

overturn the Zoning Administrator’s determination that the property owner has failed to maintain the

contributing structures in accordance with the requirements of the Historic Overlay District and ordered

the property owner to stabilize the buildings so as to prevent their further deterioration. The BZA also

approved a variance for the new Sinistral Brewery at 9419 Main Street in order for the brewery to use

an existing pole for its freestanding sign.

Coordination and Staff Support

There continues to be outstanding cooperation among the Board Members and the Zoning

Administrator. Cooperation of this nature results in timely exchange of necessary information and well-

31

City of Manassas Board of Zoning Appeals| FY2017 Annual Report 4

prepared and well-executed staff reports, memoranda, and orders. The Board is appreciative of the

Clerk to the BZA and expressly wants to commend her for her thorough and well-prepared minutes and

service to the Board.

Membership

Member Name Office End of Term Robert W. Schilpp Chairman April 22, 2019 James T. Nejfelt Vice-Chairman April 4, 2018 Robert L. Fox Secretary April 25, 2021 James J. Fletcher Member May 15, 2019 Brian Mottl Member May 23, 2022 John Scancella Alternate June 20, 2022

Mr. Mottl and Mr. Scancella were appointed in May 2017 and June 2017 respectively and the Board

looks forward to working with the new members. One alternate member position remains unfilled.

Training and Certifications

It is anticipated that new members will pursue training and certification in FY2018.

Closing

In closing, it has been a privilege to serve the City Council and the citizens of the City of Manassas. We strive to maintain a standard of excellence in the commission of duties entrusted to us. Respectfully submitted,

Robert W. Schilpp, Chairman James T. Nejfelt, Vice-Chairman Robert L. Fox, Secretary James J. Fletcher Brian Mottl John Scancella

32


Member Profiles

ROBERT W. SCHILPP, CHAIRMAN TERM EXPIRES: APRIL 22, 2019

Mr. Schilpp has been a resident of Manassas for over 30 years and has served his community as a

member of the Bethel Lutheran Church Council and as president of the congregation; as a long-time

youth soccer coach; and as a member of several Manassas City School committees. Mr. Schilpp, who

also serves on the Planning Commission, has been a member of the Board of Zoning Appeals since 2003

and has chaired the board for the past nine years. He retired from the Department of Defense following

34 years of service, and worked as a Defense contractor for a number of years before becoming an

adjunct professor of history at Northern Virginia Community College. He holds a bachelor’s degree in

history from Susquehanna University and a master’s degree in history from George Mason University.

He completed the Virginia Certified Boards of Zoning Appeals Program in the fall of 2002.

JAMES T. NEJFELT, VICE-CHAIRMAN TERM EXPIRES: APRIL 4, 2018

Mr. Nejfelt was first appointed to the BZA in 2005 as an alternate member and became a full member

later that year. He has resided in the City of Manassas since 1983 in the Point of Woods neighborhood,

and is active in his church. Mr. Nejfelt formerly practiced law and now owns Acreage Title. His legal

background and business experience gives him a familiarity with land use issues. He completed the

Virginia Certified Board of Zoning Appeals program in 2007.

ROBERT L. FOX, SECRETARY TERM EXPIRES: APRIL 25, 2021

Mr. Fox was first appointed to the BZA in 2008 as an alternate member and was appointed to regular

membership in 2011. He has resided in the City for over 20 years in the Wellington neighborhood. He

works for the U.S. Army Corps of Engineers on military construction projects. Mr. Fox is a registered

Professional Civil Engineer and a certified Project Management Professional. His background and

experience in land development design/construction projects give him a strong working knowledge of

land use and community issues. He completed the Virginia Certified Boards of Zoning Appeals Program

in 2014.

JAMES J. FLETCHER TERM EXPIRES: MAY 15, 2019

Dr. Fletcher was first appointed to the BZA in 2011 as an alternate member. In March 2014, Dr. Fletcher

was appointed to fill the regular membership position. He has resided in the City since 1974 in the Point

of Woods neighborhood, and served the City as an election official. He is Professor Emeritus of

Philosophy at George Mason University, where he was also Associate Provost and Dean for

Undergraduate Studies. Dr. Fletcher sits on the Institutional Review Board for a biotechnology company

and has served as a member of data and safety monitoring boards for the National Institutes of Health.

33


JOHN SCANCELLA

Mr. Scancella moved to Manassas in 2015. He is presently employed with the Library of Congress in as

an Information Technology Specialist. He has also worked as a Programmer at Boeing. In 2010, Mr.

Scancella received his bachelor’s degree from Franciscan University of Steubenville with a major in

Computer Science and a minor in Mathematics. He loves spending time with his wife and two sons. His

hobbies are blacksmithing, woodworking and cooking Italian food.

34

City of Manassas Board of Zoning Appeals | FY2017 Annual Report 7

BZA Case Report – FY17

BZA Case Number Applicant Action Street Address

2017-30000001 James Downey Appeal DENIED on 6/14/2017

Upheld the Zoning Administrator’s Notices of Violation

#17-325 that (1) determined that the property owner has

failed to maintain the contributing structures in

accordance with the requirements of the Historic Overlay

District and (2) ordered the property owner to stabilize

the buildings so as to prevent their further deterioration.

9512 Liberty Street

2017-30000002 James Downey Appeal DENIED on 6/14/2017

Upheld the Zoning Administrator’s Notices of Violation

#17-326 that (1) determined that the property owner has

failed to maintain the contributing structures in

accordance with the requirements of the Historic Overlay

District and (2) ordered the property owner to stabilize

the buildings so as to prevent their further deterioration.

9514 Liberty Street

2017-30000003 Blane Perry/ Sinistral Brewery

Variance APPROVED on 6/14/2017

Eliminate the required setback for freestanding signage

in order to permit an existing pole to be used as the

support structure for a freestanding sign.

9419 Main Street

35





Agenda Title: Proclamation: Veterans Day and Month

Recommendation: Approve


If removed from the Consent Agenda:I move that the Proclamation designating November 11, 2017 as Veterans Day and the Month of November as Veterans Month be approved.

Date Last Consideredby City Council: N/A


N/A


N/A

Fiscal Impact: N/A

Staff Contact: Rose V.B. Spring, Deputy City [email protected](703) 257-8304

36

Proclamation

WHEREAS, Veterans Day, formerly known and celebrated as Armistice Day, was first observed on November 11, 1954, when President Dwight D. Eisenhower requested that the day be set aside to “solemnly remember the sacrifices of all those who fought so valiantly on the seas, in the air, and on foreign shores, to preserve our heritage of freedom;” and

WHEREAS, on Veterans Day we come together to pay tribute, not only to the men and women who have so valiantly risked their lives to preserve the liberty of our Nation as members of the Armed Forces, but also to those unsung heroes who have served in the military and continue to serve as our first responders as police, rescue and firefighters and emergency medical technicians; and

WHEREAS, these dedicated heroes continue to risk their own safety to protect us and they are the first and best defense against all emergencies that threaten our communities; and

WHEREAS, on Veterans Day, November 11th, we have an opportunity to not only honor those who have answered the call when asked to protect and defend our Nation and its Allies, but also those unsung brave heroes who continue to answer the call as a first responder after their military career is at an end; and

WHEREAS, on November 4th the Greater Manassas Veterans Day Parade will be held honoring the United States Air Force 70th Anniversary.

NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council hereby recognize November 11, 2017 as

VETERANS DAYAnd Proclaim November 2017 as

VETERANS MONTHin the City of Manassas and urge all citizens to fly our flag and to recognize the importance of our veterans and their service in the military and as first responders and the significance of the sacrifice these remarkable individuals provide,not only on November 11th, but also throughout the month of November and the entire year.

ATTEST:

Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council Of Manassas, Virginia

37




Time Estimate: 10 Minutes

Agenda Title: Consideration of Resolution 2018-03-R Amending the FY 2018 Budget by Budgeting and Appropriating $75,000 of Northern Virginia Transportation Authority (NVTA) 30% Funds to General Fund Public Works for evaluation of a roundabout at Sudley Road and Centreville Road

Recommendation: Approve Resolution 2018-3-R

Motion: I move to recommend approval of Resolution #R-2018-03 to amend the FY 2018Budget by Budgeting and Appropriating $75,000 of Northern Virginia Transportation Authority (NVTA) 30% Funds to General Fund Public Works for Roundabout Evaluation at Sudley Road and Centreville Road.


N/A


A traffic collision on August 7, 2016 resulted in temporary signalization being installed at the intersection of Sudley Road and Centreville Road. Based upon discussion at the October 11 Finance Committee, staff are seeking $75,000 for the evaluation of the roundabout to include a GIS based siting of the roundabout, a traffic study and model to determine the anticipated level of service, development of an estimated cost of construction, and an evaluation of the constructability of the roundabout.

This resolution will budget and appropriate $75,000 from Northern Virginia Transportation Authority (NVTA) 30% Funds to the General Fund Public Works –Roundabout Design – Sudley Rd & Centreville Rd to evaluate a roundabout at the intersection.


N/A

Fiscal Impact: $75,000 – Public Works – Roundabout

Staff Contact: Steve Burke, Director of Public [email protected](703) 257-8476

38

RESOLUTION 2018-03-R

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 23rd

day of October, 2017, that the following funds be budgeted and appropriated as shown.

NVTA CAPITAL PROJECTS FUNDRevenue:39997700-318100 C2501 NVTA 30% Funds 75,000

Expenditure:39945300-439000 C2501 Roundabout Sudley/Centreville 75,000

For: NVTA 30% Funds for Sudley Road/Centreville Road Roundabout Design Capital Project

This resolution shall take effect upon its passage.

Harry J. Parrish II Mayor On Behalf of the City Council

of Manassas, VirginiaATTEST:

__________________________________Andrea P. Madden City Clerk

39





Agenda Title: Annual Report: Beautification Committee

Recommendation: Information Item Only

Motion: N/A


N/A


Mark Olsen, Chair of the Beautification Committee, will present the annual report to City Council.

Board – Committee – or Commission Reviewed: N/A

Fiscal Impact: N/A

Staff Contact: Daniel Spoden, City Horticulturist [email protected](703) 257-8374

40





Agenda Title: Annual Report: Manassas Business Council


Motion: N/A


N/A


Scott D. Hepburn, Chair of the Manassas Business Council, will present the annual report to City Council.


Fiscal Impact: N/A

Staff Contact: Patrick Small, Economic Development [email protected](703) 257-8881

41





Agenda Title: Annual Report: Economic Development Authority


Motion: N/A


N/A


Ryan Myers, Chair of the Economic Development Authority, will present the annual report to City Council.


Fiscal Impact: N/A

Staff Contact: Patrick Small, Economic Development [email protected](703) 257-8881

42





Agenda Title: Authorization of a Closed Meeting

Recommendation: Authorize a Closed Meeting

Motion: I move that the Personnel Committee convene in a closed meeting to discuss the following as permitted by Virginia Code Sec. 2.2-3711 Paragraph A (1), for discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of the public body.


N/A


If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.


N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City [email protected](703) 257-8212

43




Time Estimate: N/A

Agenda Title: Certification of the Closed Meeting

Recommendation: Certify the Closed Meeting

Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.


N/A


If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.


N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City [email protected](703) 257-8212

44

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