city of mitcham annual report

CITY OF MITCHAM

ANNUAL REPORT2019/20

ACKNOWLEDGEMENT TO COUNTRYWe acknowledge the Kaurna people as the traditional custodians and caretakers of the land that includes much of this city, known as Tarndanyannga country, which means ‘the place of the red kangaroo dreaming’.We respect and value the Kaurna people’s cultural beliefs and past, present and ongoing connection to the land.

Text adopted by Council on 24 November 2020

ISSN Number 2207-0354 (Print)

ISSN Number 2207-0362 (Online)

City of Mitcham Record Number: 4445444

© City of Mitcham

Civic Centre: 131 Belair Road, TORRENS PARK SA 5062

Postal address: PO Box 21, Mitcham Shopping Centre, Torrens Park SA 5062

Telephone: 08 8372 8888

Facsimile: 08 8372 8101

Internet: www.mitchamcouncil.sa.gov.au

Email: [email protected]

WELCOME TO THE CITY OF MITCHAM 2019-2020 ANNUAL REPORTWe are pleased to present the City of Mitcham’s 2019/20 Annual Report. This report describes the Council’s performance in delivering the Annual Business Plan and Budget activities over the financial year as they contribute to the strategic objectives and priorities of the Strategic Management Plan 2017-2027.

During 2019/20, it was more important than ever that the Mitcham Community came together to respond to the challenges presented by the COVID-19 pandemic.

This report will provide an overview of the activities, projects and services that were delivered and implemented across the City during the year.

The Report is divided into eight sections:

• Our Vision

• Mitcham Profile

• Our Council

• Our Leadership and People

• Our Performance

• Our Governance

• Financial Statements

• Subsidiary Reports

Council’s website provides more information about Council’s plans, policies and activities. Please visit www.mitchamcouncil.sa.gov.au.

Your feedback is valuable as it helps us improve our next report. If you would like to provide feedback or would like more information about anything in this report, please contact us.

Email your feedback or questions to: [email protected]

Write to us at: PO Box 21 Mitcham Shopping Centre Torrens Park SA 5062

Speak to a Customer Communications Officer on 08 8372 8888

CITY OF MITCHAM ANNUAL REPORT 2019/20 PAGE 1

http://www.mitchamcouncil.sa.gov.au

mailto:[email protected]


mailto:[email protected]

Our Vision 3Mitcham Profile 4Our Council 6

Message from the Mayor and Chief Executive Officer 7

Our Elected Members 10

Awards and Recognition 13

Grants Awarded 14Our Leadership and People 16Our Performance 18

Goal 1 Accessible and Connected Community 21

Goal 2 Sustainable City 29

Goal 3 Dynamic and Prosperous Economy 33

Goal 4 Vibrant and Rich Culture 37

Goal 5 Continuous Organisational Improvement 41Our Governance 44

Representation 45

Decision Making Structure 46

Council and Council Meetings 48

Council Assessment Panel 49

Committees of Council 50

Designated and Informal Gatherings 53

Delegations to the CEO 56

Council Subsidiaries 57

Member Allowances 58

Elected Member Training and Development 59

Confidential Provisions 60

Freedom of Information Applications 62

Section 270 Internal Reviews of Decisions 62

National Competition Policy 65

Local Nuisance and Litter Control Act 66

Community Land and Council Facilities 67

Public Documents Maintained by Council 68Financial Report 69Subsidiary Reports 121

Centennial Park Cemetery Authority 2019/20 Annual Report 121

East Waste 2019/20 Annual Report 121

Brown Hill and Keswick Creeks Stormwater Board 2019/20 Annual Report 121

CONTENTS

PAGE 2 CITY OF MITCHAM ANNUAL REPORT 2019/20

OUR VISIONWe are a welcoming and inclusive community that values its heritage and natural environment.

The community’s aspirations for the future are captured in “Mitcham 2017-2027 - Let us build for posterity”*.

In order to achieve the Vision for the City of Mitcham, Council is focussing its efforts around the following five goals:

• Accessible and Connected Community

• Sustainable City

• Dynamic and Prosperous Economy

• Vibrant and Rich Culture

• Continuous Organisational Improvement

The Goals are underpinned by objectives which provide a focus for Council in developing its annual business plan actions each year.

The Annual Business Plan and Budget process determines the activities to be undertaken during the year. Council’s performance in delivering those activities for 2019/20 is provided in the Our Performance section of this report.

* In March 2020 Council endorsed its new Strategic Management Plan ‘Mitcham 2030’. This Annual Report will be the last to report on the goals and objectives outlined in ‘Mitcham 2017-2027’.


The City of Mitcham is one of the oldest councils in South Australia, comprising towns and suburbs settled by Europeans from as early as 1837. This picturesque City is located in the foothills approximately six kilometres south of Adelaide. The City has an enviable blend of both urban and semi-rural areas and is renowned for its avenues of street trees, its beautiful parks, reserves and gardens, its historic homes, unique historical areas and its magnificent views from the hills over the City and to the coast.

The City of Mitcham covers an area of 75.7 square kilometres, with a population of approximately 66,700 and over 5,000 registered businesses generating over 30,500 local jobs and $3.5 billion in Gross Regional Product.

The original inhabitants of the Mitcham area were the Kaurna people and today, the community comes together to share stories, reflect on the past and look to the future at Colebrook Reconciliation Park. European settlement began in areas of Mitcham Village, St Marys and Coromandel Valley, accelerating in the mid to late 1800s, spurred by the opening of the railway line, with new residents attracted by the semirural surrounds of the foothills. Growth continued in the early 1900s, with the most significant development during the interwar period and post-war years. Much of the recent growth has been in the southern suburb of Craigburn Farm.

The City is well served by many tourist attractions including Carrick Hill Estate, Belair National Park, Brown Hill Creek Reserve, Waite Arboretum, Wittunga Botanic Garden, Sturt River Linear Trail, Windy Point , reserves and numerous trails through the historic Mitcham Precinct, Blackwood, Brown Hill Creek, Colonel Light Gardens, Lower Mitcham and St Marys.

MITCHAM PROFILE


The diversity of the Mitcham area is unique with our suburbs including State Heritage listed Colonel Light Gardens part of the original Thousand Home Scheme and Australia’s most complete example of an early 1900s garden suburb; historic Belair, a unique suburb surrounded on three sides by parks including South Australia’s oldest park Belair National Park; Springfield, one of Adelaide’s most prestigious suburbs with sweeping views over the Adelaide plans; Bedford Park and St Marys, adjacent to Flinders University and home to many new Mitcham residents and students from overseas as well as a new housing development at Craigburn Farm.

The majority of properties located in Mitcham are residential with over 26,000 dwellings across 33 suburbs each with their own particular style and community spirit. New dwelling construction is relatively stable with an average of 143 approvals per year over the last 10 years with the majority of people living in separate houses. Most commercial premises are located along or near Belair Road, Goodwood Road, South Road and Main Road (Blackwood and Belair). Most industrial premises are located along the western boundary immediately adjoining South Road.

Our City’s largest industries are Health Care and Social Assistance and Education and Training. We have world-class medical and research facilities, including Flinders Medical Centre, Flinders Centre for Innovation in Cancer, Flinders Private Hospital and the Repatriation General Hospital within our City. Our vibrant education sector is home to over 65 high quality educational institutions including kindergartens, schools and universities such as the Waite Institute, Flinders University and the Australian Science and Mathematics School with many local and international students living locally. The City is also home to Centennial Park Cemetery Authority, a joint regional subsidiary of the Cities of Mitcham and Unley.

Mitcham boasts a diverse range of unique natural habitats, specimen trees and native vegetation that form part of a significant green corridor across the western slopes of the Mount Lofty Ranges. The hills are the home of many threatened native plants and animals and preserving our natural landscape is an important legacy.

Mitcham is in the catchment area for both Brown Hill Creek and the Sturt River and collects significant volumes of stormwater from the Adelaide foothills before flowing into Gulf St Vincent.


OUR COUNCIL


MESSAGE FROM THE MAYOR AND CHIEF EXECUTIVE OFFICERThe year 2019-20 presented many challenges but also highlighted the strength and resilience of our community.

We saw many examples of people caring for one another, checking in on isolated neighbours, and choosing to spend money to support local businesses.

For many of us, the pandemic presented an opportunity to slow down and reflect on the importance of community, the environment and the role of local government in our everyday lives.

Thank you to our Elected Members whose directions paved the way for Council to respond quickly and effectively to the crisis.

City of Mitcham was the only metropolitan council to offer a 10 per cent rebate to COVID-19-affected ratepayers, a sensible and targeted policy that was widely praised by South Australia’s business and political leaders.

The rebate was offset by $1.4m in savings and efficiencies, ensuring Council’s important work could continue, including the fast-tracking of infrastructure projects to kick-start the local economy.

Other measures introduced to support businesses, community groups, tenants and ratepayers financially impacted by the pandemic included rent and fee waivers on Council-owned buildings and an option to defer rates.

The COVID-19 crisis highlighted the growing importance of libraries to our community, who continued accessing services through a ‘Click or Call and Collect’ service, online children’s programs and expanded home deliveries. We’re proud that our libraries at Mitcham and Blackwood were the first in the state to re-open to the public in June.

We’re proud, too, that Mitcham Memorial Library and its surrounding Brownhill Creek Redevelopment won the Excellence in Infrastructure Delivery Award at the 2020 Local

Government Professionals Leadership Excellence Awards. Even better is to see this precinct embraced by our community, whether it’s kids playing in the creek, students doing homework in our many study nooks, or groups enjoying a picnic on the lawns.

The past year also shed light on the important work of Council’s Environmental Health team who partnered with the Local Government Association and SA Police to keep businesses and residents up to date on food safety and social distancing requirements, financial assistance and mental health support.

Our Community Wellbeing team provided support to our older and isolated residents with phone calls, welfare checks and continued community services. For our outdoor workers, a new operating model ensured the safety of staff and the community.

Community Celebrations

Across the year we celebrated with the community at a range of events including Carols at Kingswood Oval, a Neighbour Day competition, youth events and Civic receptions.

During ZestFest, more than 400 people enjoyed Council’s Active Arts Festival, taking part in a series of events including a gala Festival opening night, film mornings, theatre performances, guided local history walks and virtual reality goggle experiences.

The City welcomed 60 new residents in a Citizenship Ceremony and Australia Day Citizen of the Year Award presentation at the newly redeveloped St Marys Park in January.

'Their Triumph, Our Motivation' Civic Reception

In honour of the 100th anniversary of the Suffrage Movement in South Australia, our Mayor hosted a Civic Reception and presented a Pledge of Gratitude to State Parliament. South Australia was the first state in Australia to give women the right to vote in general elections and stand for election to Parliament.

Dr Heather Holmes-Ross Mayor

Matt Pears Chief Executive Officer


Supporting our Community

The shutdown presented an opportunity for Council to refurbish our Community Centres and clubs including Mitcham Community Centre, Gamble Cottage, Hawthorn Community Centre, Hawthorn Bowling Club and Colonel Light Gardens Bowling Club. Works included kitchen and servery upgrades, new toilet facilities, new flooring, painting and removal of non-structural walls to create more open spaces.

Mitcham was successful in securing Fund My Neighbourhood grants for a range of projects including playground upgrades at AA Bailey Reserve, Clarence Gardens; Downer Avenue Reserve, Belair; Price Memorial Oval, Hawthorn; and Waite Street Reserve, Blackwood. The junior play space at Kent Street Reserve, Colonel Light Gardens was renewed, along with the Norman Street Reserve Playground at St Marys.

We installed new changerooms at Blackwood Oval, LED oval lighting at St Marys Park and Manson Oval, Bellevue Heights and new changerooms at Hewett Reserve, Blackwood.

As well as upgrading and replacing many footpaths across our City, we opened the new Burnell Trail Link at Randell Park, featuring 375m natural surface trail, new entrance and revegetated areas.

Climate Emergency

Council is leading the way when it comes to action on climate change, reflected in the declaration of a Climate Emergency in October 2019.

In 2019/20 Council’s climate change actions included:

• A total of 1,767 lights replaced with LED lights at Council’s Civic Centre and Melrose Park Operations Depot, delivering savings of over $307,000 and elimination of 860 tonnes of greenhouse gas emissions over 10 years.

• As part of Council’s ongoing commitment water sensitive urban design, 75 ‘TreeNet inlets’ were installed to harvest stormwater and boost vegetation along our verges.

• 70 per cent of new footpaths laid with permeable paving to reduce stormwater runoff and boost groundwater.

• Carlisle Road, Westbourne Park, made from 450,000 plastic bottles, laid to coincide with ‘Earth Day’. The road also features recycled concrete kerbs, TreeNet inlets and stormwater rain gardens.

• Council continued its partnership with its asphalt contractor Tyre Stewardship Australia and other councils to trial ‘crumbed rubber roads’ made from recycled tyres.

• Our permeable paving trial site at St Marys was awarded Excellence in Sustainable and Environmentally Responsible Infrastructure Management at the Local Government Professionals Leadership Excellence Awards.

Council continued its program of preventative measures taken to reduce the risk of bushfire in the community, highlighted by the devastating bushfires in Adelaide and Kangaroo Island over summer. As well as hosting regular free green waste disposal days at its Lynton Green Organics Drop Off Facility, Council offered grants to residents to help reduce bushfire risk on their properties and reduced fuel loads by removing vegetation, creating fuel breaks, prescribed burning and extensive brush cutting.

Mitcham 2030

Council progressed its Strategic Management Plan, hosting staff and Elected Member workshops and seeking community feedback. The plan sets out a vision, goals and themes to help guide Council’s direction and identify initiatives for the coming decade. The outcome of this work will inform the preparation of a Four-Year Delivery Plan and budget aligned to priority themes.

Growth Precincts and Character Areas

A major piece of work for Council has been taking steps to shape the future of our City through changes to our Development Plan.

Council has been progressing work across a number of important precincts including Goodwood and Daws Road, Blackwood Centre, Belair Road in Mitcham and Hawthorn, Flinders and St Marys and the Goodwood and Cross Road Precincts. These precincts have been set out to create opportunities for investment, growth and change.

Council also began work on a Special Character Residential Areas Development Plan Amendment in a bid to ensure the character of some of our suburbs is protected under changes to the State’s Planning and Design Code and Planning Development and Infrastructure Act.

Looking ahead

Our commitment to a sustainable future is set to continue in 2020/21 with plans to strengthen bike and walking links to the city, explore carbon neutral fleet opportunities, establish corporate emission reduction targets and install more renewable energy on buildings.

For the first time, wherever possible, every new kerb will have Treenet inlets and permeable paving installed, ensuring stormwater run-off is diverted from our drains to our street trees.

We’re pushing ahead with upgrades to clubrooms at Kingswood Oval and a new soccer pitch and clubrooms at Karinya Reserve, Eden Hills, as well as plans to have drinking fountains and dog water bowls at each of the City’s parks.

Under our new Disability, Access and Inclusion Plan 2020-2024 we continue to advance the City as a welcoming and inclusive place. During late 2020 we are capturing our community’s ideas, experiences and feedback on ongoing strategies to ensure our community continues to be accessible and inclusive for all.

Finally, we would like to thank our staff for their hard work this year and pay tribute to our many volunteers who continue to play a vital role in our community and whose contribution is greatly appreciated.

By continuing to work together and care for one another we will continue to create a vibrant and welcoming city of which we can all be proud.


OUR ELECTED MEMBERS

BABBAGE WARD COUNCILLORSDave Munro Yvonne Todd

MAYORDr Heather Holmes-Ross

GAULT WARD COUNCILLORSStephen Fisher1 Jasmine Berry2

BOORMAN WARD COUNCILLORSAdriana Christopoulos Andrew Tilley

CRAIGBURN WARD COUNCILLORSKaren Hockley Lindy Taeuber Darren Kruse

1 Councillor Stephen Fisher resigned effective 28 April 2020.

2 Councillor Jasmine Berry resigned effective 22 June 2020.


OVERTON WARD COUNCILLORSKatarina Steele John Sanderson

THE PARK WARD COUNCILLORSJane Bange Corin McCarthy

Clarence Gardens

CumberlandPark

MelrosePark

DawPark

BedfordPark

St Marys

Pasadena PanoramaLynton

ColonelLight

GardensClapham

LowerMitcham

WestbournePark

Hawthorn Urrbrae

Leawood Gardens

CrafersWest

Belair

Glenalta

Hawthorndene

UpperSturt

Coromandel Valley

CraigburnFarm

Blackwood

Eden Hills

BellevueHeights

Kingswood

TorrensPark

Netherby

Springfield

Mitcham BrownhillCreek

OVERTONGAULT

BOORMAN

THE PARK

CRAIGBURN

BABBAGE

CR STEPHEN FISHERDuring the year, City of Mitcham community leaders paid tribute to Councillor Stephen Fisher who resigned from Council after 29 years of service due to ill health. Cr Fisher was elected to Gault ward, which covers Colonel Light Gardens, Lower Mitcham, Clapham and Westbourne Park, in 1991 on a campaign to protect Mitcham’s housing from ‘overdevelopment’. He served as Councillor from 1991 to 1997, Alderman from 1995 to 2000, Deputy Mayor from 1997-2000 and served on a range of committees including the Planning Committee, Audit Committee, Heritage Committee and Development Assessment Panel. Over the years, he has championed many causes including planning and heritage, the environment and social justice. He had a significant impact on shaping our City, particularly through the protection of Colonel Light Gardens as an historic model garden suburb on the SA State Heritage Register. Mayor Dr Heather Holmes-Ross said, “Stephen was one of a kind, a champion of his causes, in particular planning and heritage, the environment and social justice. He argued his position with intelligence, high principles and financial prudence, was generous of spirit, impossible to offend, and was always the teacher with his enormous knowledge of all things Mitcham.” Cr Fisher is being lovingly supported by his wife Dianne and daughters Fiona, Laura and Vanessa, including their partners and his and Dianne’s grandchildren.

CR JASMINE BERRYDuring the year we also farewelled Councillor Jasmine Berry following her resignation from Council. Council would like to acknowledge the contribution of Cr Jasmine Berry to the Mitcham Council and community, and in particular the residents of the Gault Ward. She was an exemplary Councillor who took her position very seriously and worked hard for her community. Mayor Dr Heather Holmes-Ross said, “Jasmine is intelligent, kind, good humoured, and considered in her comments and deliberations, with a strong sense of equity and justice. She brought sincerity and balance to the chamber and will be greatly missed by Elected Members and Council staff alike.” The City of Mitcham would like to thank her for her service and wish her and her family all the best for the future.


CITY OF MITCHAM ANNUAL REPORT 2019/20

AWARDS AND RECOGNITIONThe City of Mitcham received a number of awards in recognition of organisational success across several areas. The awards included:

2020 LOCAL GOVERNMENT PROFESSIONALS LEADERSHIP EXCELLENCE AWARDSExcellence in Infrastructure Delivery Award — The Mitcham Memorial Library and Brownhill Creek Redevelopment

City of Mitcham Mayor Dr Heather Holmes-Ross sai d since its completion in May 2019, the Mitcham Memorial Library and Brownhill Creek redevelopment had created a vibrant precinct that had been welcomed by residents.

“The City of Mitcham community now has access to an attractive, accessible precinct which demonstrates respect to the heritage of the site,” she said. “This is a project that was delivered with minimal impact on the ratepayers but has had a positive impact on the community and we are thrilled to be recognised in this award.”

The $10.6m redevelopment includes an expanded public library (770m2 to 1476m2) that includes additional services including bookable meeting rooms, a public gallery, parents’ room, external deck and an integrated Toy Library, along with a redeveloped creek, car park, landscaping, pedestrian paths and a section of City to Hills bikeway.

Excellence in Sustainable and Environmentally Responsible Infrastructure Management — St Marys Permeable Asphalt Car Park

As part of the St Marys project, City of Mitcham created a car park using a permeable asphalt surface made of 50 per cent waste tyres to harvest rainwater for irrigation and prevent pollutants discharging into the stormwater system.

Over four tonnes of waste rubber was used to create a carpark surface that allows water to percolate down to tree roots where pollutants are taken up by the trees as fertiliser, creating bigger trees with healthier canopies that provide year-round shade to the carpark.

During construction of the carpark, a geothermal pipe was installed under the carpark base, and if successful, could provide up to 5kW of power to adjacent sports clubrooms. Completed in August 2019, the site has been part of a major field trial investigating sustainable urban drainage design.

South Australian Management Challenge 2020 — My Mitcham Rules Team

The City of Mitcham will represent South Australia in an Australasian management competition after winning the Local Government Professionals’ State Management Challenge.

A team of six emerging leaders drawn from across the Council undertook a series of challenges based on a fictitious council in the online competition. They demonstrated skills in a range of areas, from presenting and report writing to strategy and business case development.

“We’re really proud of our team who pulled together, relied on each other’s strengths and dedicated themselves to improve with every opportunity,” said City of Mitcham People and Culture manager and mentor Sally Niehuus. “By taking part in the competition, team members were challenged to take on new ways of thinking and learn new skills that they will carry on in their work at Council.”

OTHER AWARDS2019 LGAMLS Risk Management, Incentive Award — Real-time fire risk assessment processes and procedures

Urban Development Institute of Australia, Award for Excellence in the Public Realm — Mitcham Memorial Library Brownhill Creek re-development

Australian Institute for Disaster Resilience (AIDR), Resilient Australia Award — Climate Ready Communities Program (In partnership with the Cities of Marion, Holdfast Bay and Onkaparinga)

Food and Agricultural Organisation of the United Nations (FAO) and Arbor Day Foundation, Tree City of the World — Street tree audits and accelerated tree planting program

Surveying and Spatial Sciences Institute (SSSI) Young Professional of the Year 2019 — Sam Fulton, Engineering Assets Officer


GRANTS AWARDEDThe City of Mitcham awarded a total of $180,954.49 to individuals and groups who contributed to community public art, connections, events, gardens, mental and physical wellbeing or competed in national or international sporting competitions.

The Maggy Ragless grant honours the work of the late Maggy Ragless, City of Mitcham’s historian from 1986 until 2012. It seeks to encourage and support original research or projects which will inform and educate the community about the City of Mitcham’s local history and heritage.

Individual achievement grants were awarded to recognise individual sporting, academic, and arts achievements.

The City of Mitcham would like to congratulate its grant recipients for their achievements and thank them for their valued contribution to the Mitcham community.


COMMUNITY GRANT AWARDED $

Community Art / Public Art 6,052

Mitcham Orchestra Inc. 1,110

The Friends of Waite Arboretum Inc. 932

Blackwood Action Group 1,630

Gallery One 2,350

Community Connections 11,398.69

Blackwood Community Recreation Association Inc. 2,500

Edwardstown Baptist Church (EBC) 2,238

Blackwood Action Group 660

The Scout Association of Australia - SA Branch - 2nd Adelaide Scout Group 2,500

Mitcham Anglican Parish 1,000

Pacific Islands Council of South Australia (PICSA) 2,500

Community Events 8,124

Urrbrae Agricultural High School 500

Edwardstown Baptist Church (EBC) 2,500

Hills Christian Family Centre 500

International Order of the Rainbow for Girls 2,500

Splash Arts Inc 2,124

Community Gardens or Garden Activities 650

Blackwood Village Health 650

Community Physical and / or Emotional Health and Wellbeing 13,950

Operation Flinders Foundation 2,500

Blackwood Memorial Hall 2,500

Hawthorn Lawn Tennis Club Inc 2,250

Belair Community Centre Inc 2,500

Burn Survivors Network SA (KIDS Foundation) 1,700

The Multiple Sclerosis Society of SA and NT Inc 2,500

Special Community Event / Project 27,039

Kaurna Adelaide for Children 3,959

Flinders University 10,000

RSL Blackwood 5,000

The Benevolent Society 5,000

Rotary Club of Blackwood 3,080

Public Art Grant 22,200

Joel Van-Moore 12,000

Jessica Loughlin and Rachel Harris 10,200

In Kind Traffic Support 17,620

ANZAC Day Blackwood 9,250

ANZAC Day Colonel Light Gardens 2,260

Remembrance Day 1,130

Blackwood Pageant 4,980

Mayoral Grants 1,098

Maggy Ragless Memorial Grant 2,000

Individual Achievement Grants 10,000

Recurrent Grants 23,186.80

Community Facilities Grant 37,636

Total Grants Awarded 180,954.49


OUR LEADERSHIP AND PEOPLE


EXECUTIVE LEADERSHIP GROUPThere are five senior executive officers at the City of Mitcham. Their remuneration includes; base salary, employer superannuation contribution, a Council supplied vehicle, mobile phone and laptop computer. Remuneration ranges as at the 30 June are as follows:

Remuneration Band Male Female Total

$200,000 to $220,000 3 1 4

$220,000 to $270,000 0 0 0

$270,000 to $310,000 1 0 1

Total 4 1 5

STAFFWorkforce Profile by Gender and Role

Employee CategoriesMale Female

Number % Number %

Chief Executive Officer 1 100 0 0

General Managers 3 75 1 25

Group Managers 2 67 1 33

Managers 8 67 4 33

Team Leaders 12 67 6 33

Employees *136 51 *131 49

Total *162 53 *143 47

* includes casual employees (total of 22 Casuals: 2M;20F)

Management/Staff Ratio

Title Number of Employees

Management* 20 7% of total staff are managers

Staff 285 93% Staff

* Consists of Chief Executive Officer, General Managers and Managers. Team Leaders are included within Staff.

Approximate ratio is 1 Manager for every 14 staff.

*Note: The total number of staff includes part time staff and is not the equivalent of Full Time Staff – refer Our Performance – Theme 5.3.

Equal Employment Programs

Council has developed a Diversity Employment Program to support workplace diversity by providing opportunities to all people, removing physical or systemic barriers to employment and development opportunities and supporting our employees in ways that encourage a respectful and diverse workforce.

Human Resource Management and Development Programs

Council supported our own internal Emerging Leaders Program to participate in the South Australian component of the Australasian Management Challenge. The ‘My Mitcham Rules’ Team won, the first time for Mitcham, and now the team will participate in Nationals.

The Emerging Leaders Program, through the Local Government Professionals Australia also continued, the program is aimed to enhance self-awareness, confidence and knowledge of Local Government.

A Graduate Program was delivered in partnership with Flinders University to pre-screen suitable graduated alumni candidates for incidental 13-week placements. These placements help Council to fill short-term vacancies, deliver important projects, and gain access to fresh, new expertise and insights in a variety of fields including law, business, commerce, human resources, data analytics, environmental planning, and so much more.

A work experience program was implemented in partnership with Flinders University to support the ongoing development of university undergraduates in the community, complementing the Graduate Program.

Council hosted Professional Development Workshops facilitated by Flinders University Horizon Professional Development Team. These workshops bring together three key groups of City of Mitcham Flinders Alumni, Employees and current Flinders Students.

Council promoted R U OK Day and the Employee Assistance Program to support staff.

Staff surveys were undertaken to ensure a high level of staff engagement was maintained and that staff felt supported and had the tools required to continue to work safely and efficiently during the COVID-19 pandemic.

Staff participated in a series of workshops and webinars under the Healthy Lifestyle Program and Wellness Initiatives such as the CHG Healthy Lifestyle Program and CHG COVID-19 Webinars.

Staff continually attend compliance training in Work Health Safety and legislative updates.

A number of staff attended the annual Local Government Conference, the Local Government Professionals Women’s Conference and quarterly Women’s Network Meetings.

A number of staff were supported in external studies related to their position and ongoing development.

Leaders participated in adaptive leadership training.

Other training facilitated included:

• Design Thinking

• Speak with Confidence: Public Speaking workshop

• ICAC Workshops

• Fraud and Cyber Awareness Training

• Harnessing the Evidence- how to tell a story using population data

• Project Management

Volunteers

More than 350 volunteers support the City of Mitcham in various roles including gardening, transport, meal delivery, community support and JP services. City of Mitcham Mayor Dr Heather Holmes-Ross said while most volunteer roles were on hold due to COVID-19 restrictions, it was important to underline the importance of volunteering in our community. “We want our volunteers to know they are still very much appreciated by Council and our residents and the difference you make to our community.” Many of our programs would not be able to continue without the support of our volunteers and for that, we celebrate and thank them.


OUR PERFORMANCE


PERFORMANCE AGAINST COUNCIL’S STRATEGIC GOALS AND OBJECTIVESThe delivery of the projects and services in the 2019/20 Annual Business Plan contributes to the achievement of Council’s community outcomes documented in the Strategic Management Plan goals and objectives. Performance in delivering our Annual Business Plan initiatives together with performance against our key performance indicators are provided in this section and are grouped against the strategic goals and objectives.


ON TRACK ATTENTION REQUIREDWITHIN TOLERANCE

GOAL 1 ACCESSIBLE AND CONNECTED COMMUNITYWe are an accessible, connected and engaged community.

1.1 TRANSPORT NETWORKOur community is connected to places through a people friendly transport, cycling and pedestrian network which offers accessible, integrated and efficient transport options.

PERFORMANCEMeasure Target Result Status

Concept design for the Flinders City Bikeway 100% 100%

Council to endorse Integrated Transport Plan and Action Plan during the year 100% 100%

Bridge renewal works 100% Refer Delivery Status

Bus Shelter renewal works 100% 100%

Car Park renewal works 100% Refer Delivery Status

New Capital Program Footpath Construction including the footpath network extension 100% Refer Delivery Status

Footpath renewal works 100% Refer Delivery Status

Kerb and Water table Renewal Capital Program project 100% Refer Delivery Status

Future design including road, pavement and geotechnical design funding ($261,500) expended $261,500 $255,643

Birdwood Street/Hill Street roundabout, traffic control lighting works project 100% 100%

Carruth Road traffic control lighting works project 100% 100%

City – Belair Bike Route - Mitcham Memorial Library to Price Avenue 100% 90%

Lighting infrastructure upgrades along Hillview Road 100% 100%

Path connection for pedestrians and cyclists across Shepherds Hill Road from the lower end of Hillcrest Drive linking with path on Sturt Road

100% 100%

Retaining wall renewal projects 100% Refer Delivery Status

Year 1 of Road 2 Recovery program 100% 100%

Road renewal - kerb, pavement, seal program 100% Refer Delivery Status

Road seal preservation renewal program completed 100% 100%

Road to Recovery Grant - Year 1 of 5 year program 100% 100%

Stage 3 construction of the Sturt Linear Trail 100% 75%

Stage 3 implementation of the Sturt Linear Trail from the Institute Building on Main Road, Coromandel Valley to Coromandel Parade, including three bridges

100% 75%

Trail network development at Randell Park 100% 100%

Footpath maintenance customer requests completed within schedule timeframe 100% 70%

Road faults (potholes) repaired in accord with maintenance program and risk factors 100% 100%

Reduce by 0.5% the number of valid parking complaints received around schools, hospitals and shopping precincts

0.5% 0.5%

Statistic Result

Number of outstanding requests as per Traffic Priorities Report yet to be processedProject and service requests are received by the community on a daily basis and are prioritised based on risk assessment.

54


DELIVERY STATUS COMPLETE WORK IN PROGRESS NOT STARTED REBUDGETTED (2020/21)

64%9%

27%

Bridge Renewal

The 2019/20 program consisted of 11 projects including design phases for Muggs Hill Road, Torrens Park, Tilleys Hill Road, Brown Hill Creek and George Street, Hawthorn. 7 projects were completed, 1 is in progress and 3 were not started.

75%

25%

Car Park Renewal

All car parks were resealed in 2019/20 with the exception of the Windy Point Car Park, which has been designed and is planned for delivery in 2020/21.

61%33%

6% Footpath New Construction

All new scheduled footpath works were completed in 2019/20, other than Cypress Avenue, Acorn and Acacia Roads, Hawthorndene, which were completed in the first quarter of 2020/21. Main Road (opposite Laffers Road) and Main Road (between Murray Street and Hewett Avenue) were designed but pending approval from the Department for Infrastructure and Transport.

74%

17%

6% 3% Footpath Renewal

All scheduled footpath works were completed in 2019/20, other than the new stimulus projects at Wattlebury Road (Belair Road to East Parkway), Lower Mitcham, which are under construction, and Main Road (between Murray Street and Hewett Avenue), Blackwood which is still in design phase.

50%38%

13%Kerb and Watertable Renewal

Some kerb and watertable works were delayed due to rainfall conditions, including Coromandel Parade, Blackwood (Cumming Street Roundabout and Simla Parade Roundabout), which are scheduled to be completed in October 2020. The projects along Goodwood Road and Monalta Drive were also delayed but delivered in August 2020.

67%

33%

Retaining Wall Renewal

The retaining wall at Lisburne Avenue, Mitcham was delayed due to a re-design required following the identification of a rock subgrade but was completed in August 2020.

73%

10%

17%

Road Renewal

A number of road reseals were delayed due to rainfall, which resulted in the underlying pavement/subgrade being saturated and unable to be traversed by asphalt laying plant. In consultation with the asphalt contractor, the asphalt works were put on hold and scheduled to recommence in September 2020.

Cashel Street, Barnett and Quinlan Avenue were stimulus projects which were in design phase in 2019/20 which are scheduled to commence construction in the first/second quarter of 2020/21.

Birch Lane, Hawthorndene, Willow Lane, Hawthorndene, Denis Street, St Marys and Kandahar Lane, Colonel Light Gardens were in the design phase in 2019/20.

COMMENTARYBridges New Construction

The joint Sturt River Linear Park bridges project commenced in 2019/20 (in partnership with City of Onkaparinga) and is scheduled to be completed 2020/21 (including remaining landscape works).

Footpath Maintenance Requests

All urgent priority works are completed within the scheduled time frame. Other works scheduled according to level of risk.


1.2 ACCESSIBLE SERVICESOur community has convenient access to a diverse range of information, services, activities and facilities.


History Service database activation project 100% 85%

Installation of a public toilet at Avenue Road 100% 100%

Hillview Reserve Public toilet installation project 100% 90%

Installation of public toilet at Mortlock Park 100% 100%

Number of bi-monthly editions of the Mitcham Community News published 6 7

Number of library items borrowed. Includes number of items checked out at the Mitcham library service and incoming transits checked out at the Mitcham Library Service but not outgoing transits to other libraries

800,000 664,595

Maintain current membership numbers for the Mitcham Library Service 21,000 20,978

Number of library personal computer sessions held 20,000 15,029

Number of people passing through library doors (including toy libraries) 384,000 277,104

Number of online library resources and catalogues accessed 180,000 391,563

COMMENTARYLibrary Services

Due to COVID-19 closures of libraries and service restrictions to the public we experienced lower visitor numbers to our libraries, reduced library items borrowed and services accessed. The ‘Click or Call and Collect’ and Home Library services continued throughout the shutdown periods.


1.3 QUALITY COMMUNITY SPACESOur community has access to high quality, vibrant, well serviced places and spaces to meet, learn and recreate.


Building renewal works 100% 95%

Scheduled property maintenance program completed each quarter 90% 95%

Sports Facilities and Infrastructure - Sports Ovals renewal program 100% Refer Delivery Status

Increase the sporting club facility maintenance budget to 120,000 to resource the increased commitment to the maintenance of sporting club facilities to ensure buildings are appropriately maintained, safe and fit for purpose

$120,000 $120,000

Waite Street Reserve Landscape Concept Plan 100% 100%

Council's co-contribution to the maintenance of the new synthetic soccer pitch $25,000 $25,000

Active Reserve and Sports Facility Renewal Program 100% 80%

Installation of BBQ / wood oven in the community gardens of the Cumberland Park Community Centre

100% 100%

Installation of drinking fountains in a number of high use reserves 100% 100%

Installation of extension of the paved seating area for club patrons including earthworks, retaining wall and fencing

100% 100%

Passive reserve and garden renewal program 100% 100%

Sports lighting projects 100% 100%

Blackwood Football Club change rooms project 100% 100%

CC Hood Reserve Toilet installation project 100% 100%

Upgrade to the Lions Bargain Centre veranda, Eden Hills 100% 100%

Hewett Reserve Redevelopment 100% 100%

Price Memorial Works 100% 100%

Infrastructure capital works program 100% 60%

Open Space capital works program 100% 91%

Property capital works program 100% 95%

Installation of quarry public safety fencing 100% 100%

Statistic Result

Number of requests received in relation to Reactive Maintenance services for Council Buildings including public toilets, community centres and Council's operational buildings A slight decrease in requests compared to last year (775) due to reduced building usage as a result of COVID-19

692


79%

12%

9%

Sports Facilities and Infrastructure Renewal - Sports Ovals

Oval resurfacing works are completed. Basketball court renewals are delayed and there has been some re-budgeting to 20/21. A basketball court asset review is required to undertake further renewal.


1.4 SUPPORTED COMMUNITYOur community is strong, healthy, resilient and is supported in building connections amongst people, pursuing pathways to lifelong learning and personal growth.

Measure Target Result Status

Community Wellbeing service targets achieved in accordance with Commonwealth and State funding agreements

100% 99%

Food businesses identified to have critical or major issues followed-up through legislative means, including food complaints inspections

100% 100%

Number of vaccines administered 4,200 8,220

Number of unique residents provided with Community Wellbeing support for the financial year 1,400 1,271

Number of key staff and student representatives from each of the nine secondary schools located within the Mitcham area engage on youth discussions

11 2

Progress on the implementation of the Regional Health Plan 100% 100%

Percentage of grants acquitted 100% 100%

Progress on the implementation of the Regional Health Plan 100% 100%

Public Health Plan developed (and endorsed by Council) 100% 100%

Public lighting renewal program 100% 100%

COMMENTARYCommunity Wellbeing Support

1,271 residents received service (397 from Council led social and transport programs, and 874 from outsourced partner SCC home support services).

Youth Engagement

Due to COVID-19, the planned engagement with schools did not proceed as anticipated. Council will look to recommence when schools have returned to normal conditions.

1.5 ENGAGED COMMUNITYOur community is encouraged and supported to have a voice and to participate in a meaningful way to shape our City.

Statistic Result

Total number of volunteersWe have seen a reduction in volunteers compared to last year (370) due to retirements and the effects of COVID-19.

359


GOAL 2 SUSTAINABLE CITYWe continually sustain and improve our natural and built environments for today’s and future generations.

2.2 CLEAN ENERGYOur greenhouse gas emissions are minimised and our uptake of clean and renewable energy technologies is maximised.

Statistic Result

Tonnes of greenhouse gas emissionsThere has been an 18% decrease in emissions compared to last year (4110) as Council has reduced its fuel, gas and electricity consumption.

3379

2.4 WASTE MINIMISATION Responsible consumption and conservation of natural resources and minimisation of waste through avoidance, reuse, recycling and composting is encouraged.


Putrescible domestic waste (blue) bins collected each week 100% 99.4%

Waste diverted from landfill 70% 58.01%

Domestic waste collection review undertaken 100% 100%

COMMENTARYWaste Diversion from Landfill

Impacts such as COVID-19 and the bushfires saw an increase in green organics and a quarterly increase in waste to landfill. However, overall Council tracked a decrease in waste to landfill for the financial year.


2.5 RESILIENCE TO CLIMATE CHANGEOur community is resilient to climate change and the impacts of natural disasters.


Dollar payment of 2019/20 contribution to the Brownhill Keswick Creek Stormwater Works 853,000 853,000

Fire Breaks on Council reserves brush cut or slashed before the fire danger season 100% 100%

Compliance with bushfire prevention legislation annually from the 1,200 targeted high risk bushfire properties audited

100% 100%

Contribution to support review of Resilient South Regional Climate Change Adaptation Plan provided

100% 75%

Environment and Sustainability Strategy developed for Council endorsement 100% 50%

New stormwater drainage works 100% Refer Delivery Status

Stormwater renewal drainage works 100% Refer Delivery Status


64%

9%

27%

New Stormwater Drainage Works

All new drainage projects were completed within 2019/20 with the exception of Symon Crescent, Craigburn Farm –Creek Rock Lining where the works were rescheduled due to stormwater runoff running in the stormwater channel. Margaret Street, Glenalta – Creek, Goodwood Road, Daw Park and Kandahar Crescent, Colonel Light Gardens (Laneway) were in the design phase.

33%

67%

Stormwater Renewal Drainage Works

Drainage projects were completed within 2019/20 except for Hillside Road, Blackwood and Barrens Reserve, which are stimulus projects currently in the design phase.

COMMENTARYResilient South Regional Climate Change Adaptation Plan

Localised Adaptation Pathway drafted and to be presented to Council in October for discussion/decision. Regional Plan review ongoing and being progressed in partnership with Resilient South and Flinders University in 2020/21

Environment and Sustainability Strategy

The Environment and Sustainability Strategy will be reconsidered once the Greenhouse Gas Emission Reduction and Climate Adaptation Pathways have been finalised.

2.6 SUSTAINABLE DEVELOPMENTDevelopments in our City are sustainable and complement the natural environment.


Property acquisition and design process tasks for 2019/20 for the Blackwood District Centre 100% 100%

Statistic Result

Number of development applications submitted to the Council Assessment Panel for decisionA slight decline compared to last financial year (58)

42

Number of development applications lodged with Council for assessmentAn increase compared to last financial year (1,263)

1559


GOAL 3 DYNAMIC AND PROSPEROUS ECONOMYOur community is economically strong and competitive.

3.1 VIBRANT PLACESWe have attractive and vibrant precincts, places and spaces, supported by a variety of quality community facilities and retail, commercial and residential development.


Year 1 of the City Image Project 100% 100%

Preliminary design and community consultation activities for 2019/20 for the integrated Blackwood Library and Community Centre and activation of Waite Street Reserve

100% 100%

Installation project for artwork in the surrounds of the Mitcham Memorial Library 100% 5%

Grafitti removed with 48 hours of it being reported 100% 100%

Statistic Result

Total number of visitors to both Blackwood and Cumberland Park Community Centres There was a reduction in visitor numbers compared to last year (86,141) due to COVID-19 closures

62,791

COMMENTARYMitcham Memorial Library Public Artwork

This project has been re-budgeted for the 2020/21 financial year. Council endorsed the log sculpture and traditional tree shield carving design on November 26, 2019, to reference Kaurna People as part of the redevelopment of the Mitcham Memorial Library and Brown Hill Creek.


3.3 COLLABORATIVE ORGANISATIONWe have attractive and vibrant precincts, places and spaces, supported by a variety of quality community facilities and retail, commercial and residential development.


Engineering Fund My Neighbourhood projects 100% 100%

Number of meetings with sporting lease and license holders including workshops or training during the year (target to meeting with half of the 49 clubs during the year)

25 35

Dollar payment of Membership fee for the Region 7 Adelaide Metro Murray Darling Association Committee

$7,349 $7,349

3.4 GREAT DESTINATIONWe are a destination well regarded by residents and visitors for our heritage, natural environment, events, and educational and medical facilities.


All event contributors who were either City of Mitcham residents or providers to the City's community

70% 70%

People responding to an events or public programme survey either ‘agreeing’ or ‘strongly agreeing’ when asked the question “The event or programme helped me feel connected within my community”

70% 97%

Number of people attending library programs and events maintained at current levels 16,000 12,876

Number of Community BBQ Competition events held 6 0

COMMENTARYLibrary Programs and Events

All in house library programming ceased during COVID-19. Council continued to provide online content, collecting items and book groups met privately.

Community BBQ Competition

Due to COVID-19 this initiative was postponed to September 2020.


GOAL 4 VIBRANT AND RICH CULTUREWe share a vibrant and rich culture and have a strong sense of identity.

4.1 SENSE OF PLACEWe have special places, spaces and stories that create a strong sense of place and great experiences for our community.


Community requests for parks and gardens maintenance assessed and prioritised within 10 business days

100% 100%

New parks gardens and open space asset projects 100% 75%

New Playground Works 100% 100%

Playground Renewal works 100% Refer Delivery Status


38%

13%

50%

Playground Renewal Works

Hewett Sports Ground and Mortlock Park re-budgeted to 20/21. Design and consultation are underway for both projects. Kent Reserve is 90% complete.


4.4 LIVEABLE NEIGHBOURHOODSWe have neighbourhoods that are well designed, sustainable, liveable and complement their local character.


2019/20 Animal Management Plan actions implemented 100% 75%

Compliance with dog and cat registration requirements from the 20% of dog and cat owners audited annually

100% 100%

Food businesses inspected complying with regulatory standards (i.e. no major breeches of legislation), including food complaints

100% 100%

Environmental Health premises identified to have critical or major issues followed-up through legislative means, including environmental health complaint inspections. Premises include swimming pools, spas, cooling towers, tattoo parlours, etc

100% 100%

Environmental health premises inspected as per required frequency based on risk. Premises include swimming pools, spas, cooling towers, tattoo parlours, etc. Numbers include complaints inspections

100% 90%

Number of precinct visits undertaken 15 15

Wandering dogs returned to owners 70% 90%

Statistic Result

Number of dog control prosecutionsSame result as previous year (0). Most dog control incidents are resolved through discussion with owner/s.

0

Number of outstanding public lighting requests yet to be processedAn increase on last years end of year result (0). A large number of requests were receiving during Q4

62

COMMENTARYAnimal Management Plan 2019/20

All mandated actions are complete with work continuing on other actions that includes further community consultation on the management of cats and dogs within Mitcham.

4.5 CITY CHARACTERThe strong characteristics of the City, including the natural and rural landscape character of the Mitcham hills, the leafy streetscapes of the plains, and the heritage values of the City, are protected and enhanced.


New trees planted retained each year 95% 95%

Tree Planting Program completed by October 100% 100%

Tree maintenance customer requests completed within the scheduled time frames 100% 76%

All tree related customer requests for action assessed and prioritised in accord with risk standards 100% 100%

Number of trees planted this financial year 1300 1500

COMMENTARYTree Maintenance Requests

All urgent and high priority requests are completed within the targeted timeframe. Other non-urgent requests are scheduled according to level of risk.


GOAL 5 CONTINUOUS ORGANISATIONAL IMPROVEMENT An organisation committed to improving customer experience and satisfaction, is efficient and effective in delivering services, a responsible financial manager, provides strong leadership, and values and develops its people.

5.1 EXCELLENCE IN CUSTOMER SERVICEExcellence in customer service to better meet customer needs and improve customer experience.


Customer Requests regarding illegally dumped rubbish responded to within two weeks 100% 100%

Road maintenance customer requests completed by undertaking repairs or referral on for renewal 100% 50%

Statistic Result

Number of Section 7 search requests receivedAn increase on Section 7 requests received last year (1,480)

2,077

COMMENTARYRoad Maintenance Requests

Most of the patching work is picked up through active scoping of our road network. Road patching works are not completed during winter unless the request is urgent (due to weather requirements).

5.2 POSITIVE WORKPLACE CULTUREPositive workplace culture with strong leadership that values people, customers and partners.

Statistic Result

Number of work hours lost due to workplace injuryAn increase on last year’s total (608.8). This is due to the nature of the injuries, extended recovery periods and changes in recording attendance at medical appointments.

813

Number of incidents and accidentsA decrease on last year’s result (174)

42

Number of staff separations this financial year (excludes casuals) A decrease on last year’s result (50)

34

Female Managers (excluding Team Leaders)A decrease on last year’s result (39%)

30%

Female staff A slight decrease on last year’s result (47%)

44%

Annual Staff Turnover Rate Number of staff separations divided by total number of part time and full time employees at 30 June x 100A decrease on last year’s result (19.5%)

12.1%


5.3 EFFICIENT AND EFFECTIVE ORGANISATIONEfficient and effective organisation with a culture of positive change, process improvement and productivity gains.


Independent Insurance Review Project 100% 100%

18/19 Major Fleet Renewal Program 100% 100%

Major Fleet Renewal Program project 100% 95%

Minor Fleet Renewal Program project 100% 100%

Information Technology renewal program - PC Roll Out 100% 100%

eRecruitment digitisation 100% 100%

Number of full-time equivalent staff ≤257 257

Number of new or improved business processes approved this year. 18 18

Existing Asset Management Plans review 100% 70%

Council’s rating model through consultation and compliance processes review 100% 70%

Finalisation and Council adoption of current draft Building Asset Management Plan 100% 75%

Review of consolidated Community Land Management Plans project 100% 50%

Compliance with six monthly reporting responsibilities for funding and standards for safe and high-quality assistance to residents

100% 100%

Asset Renewal Funding Ratio Council's ability to generate enough cash over ten years to cover at least 100% renewal of assets

95%-105% 109.1 %

Asset Sustainability Ratio Amount spent on renewal of existing assets expressed as a percentage of the amount planned to be spent according to the endorsed Asset Management Plans and schedules

95%-105% 81.2%

Interest Cover Ratio Forecasted interest coverage ratio not to exceed 6%

0%-4% 0.9 %

Net Financial Liabilities Ratio Articulates how much of Council's annual rates income would be required to repay debt if Council were to wind up

25%-65% 29.3 %

Operating Surplus Ratio Operating result as a percentage of Council’s rates.

1%-4% 4.49 %

Representation Review Project initiation funds expended 100% 100%

Statistic Result

Number of Freedom of Information Applications received A slight decrease on last year’s result (18)

14

Number of items considered in confidence at Council meetings under the provisions of S90 of the Local Government Act 1999An increase on last year’s result (15)

25

Number of Section 270 reviews of Council decisions commencedA decrease on last year’s result (9)

2

Number of staff with excess Long Service LeaveEqual to last year’s result (4)

4

Number of employees with annual leave of 40 days or moreA slight decrease on last year’s result (48)

46

Average personal leave days taken per employeeA slight decrease on last year’s result (7.67)

7.1


COMMENTARYAsset Management Plans

Draft Asset Management Plans (Transport, Stormwater, Open Space and Buildings) have been developed. Council Report and Community Engagement Plan are being developed.

Building Asset Management Plans

Draft Building Asset Management Plan completed. Decision made to review plan with 2020/2021 financial data and report to Council along with Engineering Asset Management Plans. Report planned for Council review in October to approve public consultation. Final approval of plans expected in February 2021.

Rating Model Review

Rating review on track to be completed by 30June 2021.

Community Land Management Plans

Review of Community Lands Register has been completed. Mortlock Park and Karinya Reserve Land Management Plans are being developed as a model to be applied to remaining Land Management Plans. Whilst the project has been tracking well, scoping has revealed it is more complicated than first thought and further progress is dependent on resourcing and budget considerations.


OUR GOVERNANCE


The City has an active and committed Council that listens to its community and is working to enhance the key strategic goal areas of Accessible, Heathy and Connected Community, Sustainable City, Dynamic and Prosperous Places and Excellence in Leadership in all Council programs and activities.

REPRESENTATIONComparison of representation quota with councils of similar size*

Elected Members Electors Quota

City of Marion 13 65,520 1: 5,040

City of Playford 16 62,301 1 : 3,893

City of Mitcham 143 48,514 1 : 3,465

City of Campbelltown 11 35,575 1 : 3,234

City of West Torrens 15 41,419 1 : 2,761

* Data Source: Local Government Association. Representation Quota = number of electors divided by number of Councillors (including the Mayor).

Representation Reviews, Submissions and Boundary Change

Under Section 28 of the Local Government Act 1999 (the Act) it is possible for a prescribed percentage of eligible electors to initiate a proposal for the making of a proclamation which may be referred to the South Australian Local Government Grants Commission (the Commission) to request Council to consider changing Council boundaries or to alter the composition of the representative structure of Council. Submissions by a number below of eligible electors below the prescribed amount on representation can be made to Council’s Chief Executive Officer (see inside front cover for contact details).

Regulation 5 of the Local Government (General) Regulations 2013 states that for the purposes of Section 28(1)(d) of the Act, the prescribed percentage of eligible electors is 10%. This means that a total of 4,851 eligible electors is required to make a direct submission to the Commission.

Any proposal under Section 28 of the Act must set out in general terms, the nature of the proposal and comply with any requirements of the proposal guidelines. Proposal guidelines

are published by the Commission on their website and are publicly available.

Council is required to conduct a review of representation at least once in every eight years or within a period specified by the Electoral Commissioner. Council began the process of undertaking a representation review in June 2020 with a view to having this completed by 2021.

Electors will be provided with various opportunities to contribute their views and make submissions on Council’s representation structure.

3 Noting that Councillor Fisher and Councillor Berry resigned as Gault Ward Elected Members in this financial year.


DECISION MAKING STRUCTUREDecisions of the Council are made by the Full Council, the Statutory Committees (which have delegated powers), or by staff through delegated authority and/or authorisations. Informed decision making is critical to ensuring that decisions are made in the best interests of the wider community. Council’s formal decision making structure is comprised of:

• Full Council

• Statutory Mandated Committees/Panels

• Non-Statutory Section 41 Committees

Council is a corporate body and can only make decisions by resolution. Decisions made by the Council provide the direction and authority for Council’s ongoing operation. These decisions also provide direction to the Chief Executive Officer and are implemented by Council staff.

The Council Assessment Panel (formally the Development Assessment Panel) operates separately from Council and has its own procedures, terms of reference and protocol. It was established by Council pursuant to section 83 of the Planning, Development and Infrastructure Act 2016 (the PDI Act) to consider development applications and other matters relating to planning and development.

CouncilCouncil Assessment Panel

Non-Statutory (Section 41 of The Act)

Strategic Planning and Development Policy

Committee

Eastern Waste Management Authority

CEO Performance Review Committee

Audit CommitteeCentennial Park

Cemetery AuthorityGrants Committee

Audit Committee Independent Member Selection Committee

Australia Day Awards Selection Committee

Brown Hill and Keswick Creeks Stormwater Board

Statutory Subsidiaries Delegated Powers or Recommendation Role

Officers


Under section 41 of the Act, Council may establish committees to:

• assist it in the performance of its functions;

• inquire into, and report on, matters within the ambit of its responsibilities;

• provide advice to the Council; and

• exercise, perform or discharge delegated powers, functions or duties.

These committees are responsible to and report directly to Council. All committees make recommendations to Council for determination in accordance with their requisite Terms of Reference. Council currently has a total of six Committees and 1 panel; Audit Committee, CEO Performance Review Committee, Grants Committee, Audit Committee Independent Member Selection Committee, Australia Day Awards Selection Committee, the Strategic Planning and Development Policy Committee and the Council Assessment Panel.

Of the six committees, four are established under Section 41 of the Act whilst the Audit Committee is established under Section 126 of the Act and the Strategic Planning and Development Policy Committee is established under Section 101A of the Development Act 1993 (the DA).

All meetings of Council and its Committees are held at the City of Mitcham Civic Centre, 131 Belair Road, Torrens Park and are open to the public, unless the meeting decides to exclude the public for special circumstances based on Sections 90(2) and (3) of the Act. Meeting dates and times are published at the City of Mitcham Civic Centre and on Council’s website www.mitchamcouncil.sa.gov.au. All agendas and minutes are available for inspection at the City of Mitcham Civic Centre, Libraries and on the website www.mitchamcouncil.sa.gov.au.

Documentation for each meeting (agenda with reports, attachments and minutes) can be accessed on Council’s website www.mitchamcouncil.sa.gov.au. Hard copies of the agendas are made available to the public in the Council Chambers before the meetings.

Hard copies of the minutes can be viewed at the Customer Centre within five days of the meeting, without charge.





COUNCIL AND COUNCIL MEETINGSROLE OF COUNCILThe City of Mitcham is established to provide for the government and management of its area at the local level. Its role is to make informed and responsible decisions in the interests of its community. In particular, to provide and co-ordinate services and facilities that will benefit its residents and the wider community, to develop its community and resources in a socially just and ecologically sustainable manner, to encourage and develop initiatives for improving the quality of life of the community, to manage, protect and conserve the environment within its area, and to represent the interests of its community to the wider community. In addition, Council’s role is to exercise, perform and discharge the powers, functions and duties of local government under the Act and other applicable legislation.

Council membership has 14 Elected Members consisting of the Mayor and 13 Ward Councillors.

During the 2019/20 financial year, Councillors Stephen Fisher resigned 28 April 2020 and Jasmine Berry resigned 22 June 2020. Accordingly, the Council advised the Electoral Commission of South Australia of both resignations. The Electoral Commissioner, in accordance with the provisions of the Local Government (Elections) Act 1999 (SA) made arrangements for the preparation of two supplementary elections, with one election commencing in this financial year, with both concluding the next financial year.

MEETINGSThe Council is the main decision making body and in 2019/20, Council met at 7pm on the second and fourth Tuesday of each month except December when it met on the 10 December (third Tuesday only) and January when it met on the 28 January (forth Tuesday only) with the following additional meetings:

• 30 July 2019 when it met on the fifth Tuesday (Special Full Council Meeting).

• 17 December 2019 when it met on the third Tuesday (Special Full Council Meeting).

• 18 February 2020 when it met on the third Tuesday (Special Full Council Meeting).

• 5 May 2020 when it met on the first Tuesday (Special Full Council Meeting.

• 2 June 2020 when it met on the first Tuesday (adjourned from 26 May Full Council Meeting).

• 30 June 2020 when it met on the fifth Tuesday (Special Full Council Meeting).

Members of the community were welcome to attend, except where matters were discussed “in confidence” by members of the Council and the public was excluded.

Due to the COVID-19 Pandemic, members of the public were not permitted to enter the public gallery by orders issued pursuant to Section 92 of the South Australian Public Health Act 2011 (SA) for the following meetings:

• 24 March 2020;

• 14 April 2020;

• 28 April 2020;

• 5 May 2020;

• 12 May 2020; and

• 26 May 2020;

Members of the public were able to participate in Council meetings via Zoom for the following meetings:

• 14 April 2020;

• 28 April 2020;

• 5 May 2020;

• 12 May 2020;

• 26 May 2020; and

• 2 June 2020

The Council held a total of 28 meetings. The attendance record is below:

MembershipNumber of Meetings

Eligible Attended

Mayor Heather Holmes-Ross 28 27

Councillor Jane Bange 28 24

Councillor Adriana Christopoulos 28 23

Councillor Stephen Fisher 4 21 13

Councillor Karen Hockley 28 27

Councillor David Munro 28 24

Councillor John Sanderson 5 28 23

Councillor Lindy Taeuber 28 27

Councillor Andrew Tilley 6 28 21

Councillor Yvonne Todd 28 27

Councillor Darren Kruse 28 26

Councillor Corin McCarthy 28 27

Councillor Katarina Steele 28 27

Councillor Jasmine Berry 7 26 21

4 Cr Stephen Fisher was granted a leave of absence from 28 January 2020 for a period of three months at the 28 January 2020 Full Council Meeting and resigned from Council 28 April 2020.

5 Cr Sanderson was granted a leave of absence from 25 February 2020 to 24 March 2020 at the 11 February 2020 Full Council Meeting.6 Cr Tilley was granted a leave of absence from 23 July 2019 to 11 September 2019 at the 23 July 2019 Full Council Meeting.7 Cr Jasmine Berry resigned from Council on 22 June 2020.


COUNCIL ASSESSMENT PANELThe Council Assessment Panel (CAP) was established on 13 June 2017 following the commencement of the Planning, Development and Infrastructure Act 2016. The CAP came into operation on 1 October 2017 and assumed the operations of Development Assessment Panel.

The role of the Council Assessment Panel is to make decisions to either approve or refuse certain types of development applications.

The Council Assessment Panel has a total of five members, and one deputy member. Of the five members, there are two Elected Members (one member and one deputy member), and four members are independent of the Council. The Council selected the independent members through an Expression of Interest process that was open to members of the public.

COUNCIL ASSESSMENT PANEL MEETINGSThe Council Assessment Panel met ten times during 2019/20. These meetings were held on the first Thursday of each month commencing July 2019 (except in January 2020 ).

The members and attendance record is provided below:


Eligible Attended

Mr David Billington (Presiding Member)

11 11

Mr Michael Osborn (Independent Member)

11 11

Mr Steve Hooper (Independent Member)

11 11

Ms Rebecca Rutschack 8 9 8

Councillor Andrew Tilley (Council Member)

11 8

Councillor Yvonne Todd (Council Deputy Member)

11 8

8 Ms Rebecca Rutschack was appointed to the Council Assessment Panel via Council resolution on 13 August 2019 for a period of two years.


COMMITTEES OF COUNCILThe Council, pursuant to Section 41 of the Local Government Act 1999, may establish committees to:

• Assist the Council in the performance of its functions;

• Inquire into and report to the Council on matters within the ambit of the Council’s responsibilities;

• Provide advice to the Council; and

• Exercise, perform or discharge delegated powers, functions or duties.

When establishing a committee, the Council determines the reporting and other accountability requirements that are to apply to the committee.

There are two types of Committee;

(1) Prescribed; and

(2) Other

PRESCRIBED COMMITTEESCommittees are prescribed by Determination 6 of 2018 The Remuneration Tribunal Determination of Allowances for Members of Local Government Councils.

Council received advice and recommendations from three prescribed committees. Their role during the 2019/20 period is set out below.

Audit Committee

The Audit Committee assists Council in fulfilling its oversight responsibilities relating to accounting, audit, legislative compliance (e.g. annual financial statements), financial and operational risk management (e.g. strategic management plans or annual business plans), ensuring effective communication between Council and management and the external Auditor, and reviewing the adequacy of internal controls, reporting and practices of the Council on a regular basis.

Membership of the Committee consisted of five members; two Elected Members and three independent members with relevant experience in professions such as, but not limited to, accounting, audit, financial, legal, risk management and governance.

Councillor Sanderson was appointed as an ordinary member after the resignation of Councillor Stephen Fisher. Prior to this appointment, Councillor Sanderson held the position of Proxy member. Councillor Todd was subsequently appointed as Proxy member to fill the vacant Proxy position.

The Audit Committee met seven times during 2019/20. The members and attendance record is provided below:


Eligible Attended

Mr Tim Muhlhausler 9 7 7

Ms Paula Davies 10 7 5


Mr Todd Davies 7 7

Councillor Stephen Fisher 12 7 3


In addition to its legislative role the Committee undertook the following:

• Considered reports in relation to the management and reporting of Council’s financial assets, activities, risks and the performance of contracts entered by Council;

• Considered reports in relation to financial and accounting policies; and

• Monitored and reviewed the performance of Council’s Risk Management Program.

9 Mr Tim Muhlhausler presiding member appointment was extended from 1 January 2020 to 31 December 2020 at the Audit Committee Meeting on 17 December 2019.10 Paula Davies was appointed as an independent member by the Audit Committee Independent Member Selection Committee on 25 June 2019, effective from August

2019 for a three-year term.11 Cr John Sanderson was appointed as an ordinary member of the Audit Committee on 26 May 2020 as a result of Cr Fisher’s resignation.12 Cr Stephen Fisher was granted a leave of absence from all Council duties at the 28 January 2020 Full Council Meeting for three months and resigned from the Council in

April 2020.


CEO Performance Review Committee

The CEO Performance Review Committee undertakes the annual performance review of the Chief Executive Officer. The Committee comprised a panel of five members; Cr David Munro who chairs the meetings and four Elected Members.

The role of the Committee is to establish key performance objectives for the Chief Executive Officer, to appraise his actual performance against those objectives and to carry out a review of his salary.

The CEO Performance Review Committee met twice during 2019/20 in July 2019 and February 2020 . The attendance record is below:


Eligible Attended







Strategic Planning and Development Policy Committee

The Strategic Planning and Development Policy Committee assists Council in undertaking strategic planning and monitoring and provides advice in relation to:

• the extent to which the Council’s strategic planning and development polices accord with the State Planning Strategy;

• strategic planning and development policy issues for Strategic Directions Report and Development Plan Amendments.

All members of Council were deemed to be members of the Committee which met on an as-needs basis.

The Strategic Planning and Development Policy Committee met twice during 2019/20 in December 2019 and February 2020.

The attendance record is below:


Eligible Attended





Councillor Stephen Fisher 2 1

Councillor Jasmine Berry 2 1




Councillor John Sanderson 2 1


Councillor Andrew Tilley 2 2



Audit Committee Independent Member Selection Committee

The Audit Committee Independent Member Selection Committee was established and endorsed by the Full Council on 26 January 2019 under Section 41 of the Local Government Act 1999 with delegated authority under Section 44(2)(a) of that Act for the purposes of shortlisting, interviewing and determining the independent members of the Audit Committee.

The Committee provides advice to Full Council on the suitably of applicants and has the power to determine and recommend to Full Council the most appropriate candidates.

Membership of the Committee includes the Mayor, the Audit Committee Independent Presiding Member or an alternative if the former has a conflict and the Executive Officer of the Audit Committee.

The Committee did not meet during the 2019/20 financial year.


Eligible Attended

Mayor Heather Holmes Ross 0 0

Tim Muhlhausler 0 0

Wade Reynolds 0 0

Alternative Independent Member (if required)

0 0

13 Councillor John Sanderson was on approved leave of absence


OTHER COMMITTEESAustralia Day Awards Selection Committee

The Australia Day Awards Selection Committee was established and endorsed by the Full Council on 27 November 2018 under Section 41 of the Local Government Act 1999 with delegated authority under Section 44(2)(a) of that Act for the purposes of determining the winner(s) of the Australia Day Awards in the following categories:

• Citizen of the year;

• Young citizen of the year; and

• Community Event of the year.

Membership of the Committee provides for the Mayor, a minimum of three and a maximum of five Elected Members, one community member being a previous Citizen of the Year Award Winner and the person occupying the position of Manager Community Development or an equivalent position.

The Australia Day Awards Selection Committee met once during 2019/20 in December 2019. The attendance record is shown below:


Eligible Attended



Mr Ian Steel 14 1 0



Grants Committee

The Grants Committee was established and endorsed by the Full Council on 27 November 2018 under Section 41 of the Local Government Act 1999 with delegated authority under Section 44(2)(a) of that Act for the purposes of allocating funds to eligible community groups and organisations.

The Committee is charged with assessing grant applications, allocation of funds within the Grants budget limit and receiving reports in relation to grants made under various programs of the Council.

Membership of the Committee is made up of the Mayor and up to a maximum of five other Elected Members.

The Grants Committee met twice during the 2019/20 financial year in October 2019 and May 2020. The May 2020 meeting was attended via Zoom due to COVID-19. The attendance record is shown below:


Eligible Attended







Community Representation

Elected Members also represent the City of Mitcham at various external meetings such as School Boards, Community Committees, Networks and Associations in addition to Full Council and their Committee’s Meetings.

14 Mr Ian Steel, the 2019 Citizen of the Year recipient, was an apology for the meeting.


DESIGNATED AND INFORMAL GATHERINGSInformal gatherings are held in accord with section 90(8) of the Local Government Act 1999 and Council’s Informal Gathering Policy.

Informal gatherings are generally held on the third Tuesday of each month and the fourth Tuesday of each month prior to the Council Meeting. Information regarding Council’s briefings is available on Council’s website www.mitchamcouncil.sa.gov.au/council/council-meetings/briefings.

Informal gatherings are not required to be open to the public provided that a matter which would ordinarily form part of the agenda for a formal meeting of the Council or Council Committee is not dealt with In such a way as to obtain, or effectively obtain, a decision on the matter outside a formally constituted meeting of the Council or Council Committee. This is supported by the Council’s Informal Gathering Policy.

Designated Informal Gatherings involve events organised and conducted by or on behalf of the Council or Chief Executive Officer to which members of the Council or Council Committee (as the case may be) have been invited and that involves discussion of a matter that is, or is intended to be, part of the agenda for a formal meeting of the Council or Council Committee.

Designated Informal Gatherings are required to be held in a place open to the public pursuant to Regulation 8AB(1)(a) of the Local Government (General) Regulations 2013. Designated Informal Gatherings may be held in confidence pursuant to Regulation 8AB(1)(b).

There were 28 public Designated Informal Gatherings and 1 of those were closed to the public to discuss confidential matters (5 May 2020) and 1 was closed at the beginning of the COVID-19 pandemic (24 March 2020) as follows:

1 7 July 2019 Women’s Memorial Playing Fields

Development Services Update and Implementation of the Planning, Development and Infrastructure Act

Sensitivity Analysis Discussion

2 16 July 2019 Service Overview: Community Wellbeing

Strategic Management Plan Overview

Code of Practice – Meeting Procedures

3 13 August 2019 Operational Update


http://www.mitchamcouncil.sa.gov.au/council/council-meetings/briefings

http://www.mitchamcouncil.sa.gov.au/council/council-meetings/briefings

4 20 August 2019 Wittunga Botanical Gardens / National Park

Service Overview: City Operations

Operating Projects

Innovation

5 31 August 2019 Zest Fest Innovation

Strategic Management Plan / Annual Business Plan / Long Term Financial Plan Approach

Future Briefing Topics

Women’s Memorial Playing Field

6 10 September 2019 Operational Update

7 17 September 2019 Women’s Memorial Playing Fields

Craigburn Farm

Western Bypass

Feasibility Study

Service Overview: Property and Facilities

8 8 October 2019 Operational Update

9 15 October 2019 Centennial Park Cemetery Authority Charter Review

Service Overview: Customer Communications

Service Improvement Framework

10 5 November 2019 Efficiency and Effectiveness

Budget Framework

11 12 November 2019 Operational Update

12 19 November 2019 Full Council – Overview of Planning Reform and Consultation of Draft Planning and Design Code

Planning Policy

Update/Elected Member involvement with the PDI Act

Transition and Work Programme

Growth Precincts DPA

13 3 December 2019 Proposed Clubroom Redevelopment at Kingswood Tennis Club

14 4 February 2020 2020/21 Budget Process Overview and Kick-off

15 11 February 2020 Operational Update

16 18 February 2020 Service Overview: Engineering

Demystifying Asset Management and Planning

17 3 March 2020 Operational Update

18 10 March 2020 Four Year Delivery Plan

- Process Overview

- Budget request familiarisation

- Develop a request shortlist

- Prioritise the shortlist

- Explore funding levers

19 14 March 2020 Blackwood Community Hub Bus tour (to various locations across metropolitan Adelaide)

20 17 March 2020 COVID- 19 Update

Annual Business Plan and Four-Year Delivery Plan Workshop

21 24 March 2020 COVID- 19 Update

Forward Agenda Discussion (Public excluded for Social Distancing and COVID-19 requirements)

22 21 April 2020 Virtual Meeting – Karinya Reserve Proposed Redevelopment

Draft Annual Business Plan

23 5 May 2020 Virtual Meeting – Blackwood Community Hub – Preliminary Design Options

Update on Blackwood Pedestrian Link Project (confidential)

24 12 May 2020 Operational Update

25 19 May 2020 Virtual Meeting – Capital Program

Operational Briefing

26 9 June 2020 Operational Briefing

27 16 June 2020 Local Roads and Community Infrastructure Grant

Environmental Health Response and Recovery to COVID-19 Health Emergency

28 30 June 2020 Long Term Financial Plan and Budget Update

Asset Management Update

The attendance record is shown below:


Eligible Attended



Councillor Jasmine Berry 25 17


Councillor Stephen Fisher 13 12




Councillor Dave Munro 28 20




Councillor Andrew Tilley 27 21



DELEGATIONS TO THE CEOThe Council has provided the Chief Executive Officer with delegated authority to make decisions on a number of specified administrative and policy matters. The Council reviews these delegations annually. The Chief Executive Officer is able to sub-delegate to other officers of Council as he sees fit.

In keeping with legislative requirements, Council determines:

• the policies to be applied by the Council in exercising its discretionary powers

• the type, range and scope of projects to be undertaken by the Council

• the resources which are to be made available to undertake such works and services.


COUNCIL SUBSIDIARIESRegional Subsidiaries allow more than one Council to join together to perform a particular function, beneficial to all its members. The City of Mitcham has interests in three regional subsidiary committees pursuant to section 43 of the Local Government Act 1999:

• Centennial Park Cemetery Authority

• Eastern Waste Management Authority

• Brown Hill Keswick Creeks Stormwater Board

CENTENNIAL PARK CEMETERY AUTHORITYCentennial Park Cemetery Authority is a body corporate. The property of the Authority is held on behalf of two constituent owner Councils, the City of Mitcham and the City of Unley. A Board of Management consisting of two Councillors from each Council and three independent members (chosen for their specific areas of expertise) are responsible for the administration of affairs of the subsidiary. A formal charter agreed on by the Constituent Councils sets out the powers, functions and duties of Centennial Park Cemetery Authority.

The Authority is established to:

• to ensure that the assets and facilities at Centennial Park are developed, maintained and operated in a sustainable and efficient manner;

• to deliver effective and sustainable service provision for the Constituent Councils, customers of Centennial Park and the community of South Australia;

• to manage the facilities of and services at Centennial Park utilising sound business concepts;

• to establish and demonstrate ethical policies and standards, in accordance with the rights of customers and industry standards;

• to provide security of tenure for all internment licences at Centennial Park through sound financial and business management;

• to pro-actively manage the business of Centennial Park in a competitive and changing environment;

• to undertake key strategic and policy decisions for the purpose of enhancing and developing Centennial Park; and

• to be financially self-sufficient.

EASTERN WASTE MANAGEMENT AUTHORITY (EAST WASTE)The property of Eastern Waste Management Authority is held on behalf of the constituent owner councils being the City of Mitcham, City of Burnside, City of Norwood, Payneham and St Peters, Adelaide Hills Council, Campbelltown City Council, Corporation of the Town of Walkerville and City of Prospect. A Board of Management consisting of three councillors, one Mayor, one chief executive officer and one senior Director representing the constituent councils and an independent chair are responsible for the administration of the affairs of the subsidiary. A formal charter agreed on by constituent councils sets out the powers, functions and duties of Eastern Waste Management Authority.

The Authority is established by the constituent councils for the purpose of the collection and disposal of waste, primarily within the areas of the constituent councils and has the following functions:

• to predominantly operate or obtain services for the collection of waste on behalf of constituent councils and/or other approved councils;

• to provide waste management services whether in or (so far as the Act allows) outside the area of any of the constituent councils, including waste collection, recycling of organic and inorganic materials, disposal of waste; and

• to undertake management and collection of waste (in accordance with regulatory approvals) and kerbside materials recovery, on behalf of constituent councils (and/or other approved councils) in an environmentally responsible, effective, efficient, economic and competitive manner.

BROWN HILL KESWICK AND CREEKS STORMWATER BOARDThe South Australian Government approved a regional subsidiary, the “Brown Hill and Keswick Creeks Stormwater Board” (the Board) on 15 February 2018. The Board was established by the Cities of Mitcham, Adelaide, Burnside, Unley and West Torrens to act on behalf of the five catchment councils in managing the implementation of the Brown Hill Keswick Creek Stormwater Management Plan. The Board is responsible for the construction, management and ongoing maintenance of all flood mitigation works as part of the Brown Hill Keswick Creek Stormwater Project. New Board members were appointed on 8 August 2019 and further appointments were being considered for the 2020/21 financial year.


MEMBER ALLOWANCESThe Local Government Act 1999 provides for the payment of elected member allowances.

An elected member of council is entitled to an annual allowance for performing and discharging official functions and duties. The annual allowance, as set by the Remuneration Tribunal of South Australia is adjusted in November each year:

RoleAnnual Allowance

(from 9 November 2019)

Mayor $85,588

Elected Members $21,397

The Elected Members’ Allowances and Support Policy sets out a comprehensive summary of the provisions of the Local Government Act 1999 and Regulations with respect to Elected Member allowances, expenses and provision of facilities, support and benefits. It also sets out the circumstances under which Council approves the reimbursement of additional expenses on a discretionary basis.

Full details of these and other reimbursements paid to members of Council are detailed in the Register of Allowances and Benefits available for viewing at the City of Mitcham Civic Centre, 131 Belair Road, Torrens Park.

Fees for the Audit Committee and Development Assessment Panel members were set by Council resolution as follows:

Role Fee

Audit Committee Independent Presiding Member per sitting

$505

Audit Committee Independent Member per sitting $41015

Audit Committee Elected Member per sitting Nil

Council Assessment Panel Independent Presiding Member per sitting

$540

Council Assessment Panel Independent Member per sitting

$420

Council Assessment Panel Elected Member per sitting

$32516

PAYMENTS MADE TO ELECTED MEMBERS The following allowance payments were attributed to Elected Members during the 2019/20 financial year.

Elected Member Allowance

Mayor Heather Holmes-Ross $88,624.85

Councillor Jane Bange $22,287.72

Councillor Adriana Christopoulos $21,924.00

Councillor Stephen Fisher $17,990.12

Councillor Karen Hockley $24,662.48

Councillor David Munro $22,164.92

Councillor John Sanderson $22,164.92

Councillor Lindy Taeuber $22,715.72

Councillor Andrew Tilley $28,312.18

Councillor Yvonne Todd $24,764.92

Councillor Jasmine Berry $21,142.08

Councillor Darren Kruse $24,852.68

Councillor Corin McCarthy $22,833.48

Councillor Katarina Steele $22,551.96

Total $386,992.03

Payments made to Elected Members appointed to the Board of the Centennial Park Cemetery Authority

The following sitting fees were paid by Centennial Park Cemetery Authority to Elected Members on the Board of the Authority during the 2019/20 financial year:

Board Member Allowance

Councillor David Munro $6,933.60

Councillor Karen Hockley $6,933.60

Payments made to Elected Members appointed to the Board of the Carrick Hill Trust

The following sitting fee was paid by Carrick Hill Trust to an elected member on the Board of the Trust during the 2019/20 financial year.


Councillor Lindy Taeuber $1,593.00

Payments made to Elected Members appointed to the Board of the Eastern Waste Management Authority

The elected members appointed as a Director or Deputy Director on the Eastern Waste Management Authority Board do not receive a sitting fee.


Mayor Heather Holmes-Ross Nil

Councillor Fisher (Proxy) (April 2020)17 Nil

15 Sitting Fees for Independent Members on the Audit Committee were raised to $410 as resolved by Council on 27 November 2018 and are indexed annually in line with the Adelaide March Quarter.

16 The Full Council passed a resolution at the 12 March 2019 Meeting – Item 8.7 to increase sitting fees for Elected Members sitting on CAP to $325.0017 Councillor Fisher


ELECTED MEMBER TRAINING AND DEVELOPMENTCouncil encourages continued professional training and development for elected members. This is seen as being necessary in terms of good governance and the improved performance of their functions and duties. The Council’s Members’ Allowances and Support Policy sets out the provisions of the Local Government Act 1999 and Local Government (Members Allowances and Benefits) Regulations 2010 in respect of elected members allowances, expenses and support (including training and development).

Pursuant to Regulation 8AA of the Local Government (General) Regulations 2013, Council must ensure that elected members complete the mandatory Local Government Association Training Standards within the first 12 months of their four year term of office. The mandatory training is made up of the following modules and has been made available to all elected members since the 2014/15 financial year:

• Module 1 – Introduction to Local Government – minimum requirement 1.5 hours.

• Module 2 – Legal Responsibilities – minimum requirement 2 hours.

• Module 3 – Council and Committee Meetings – minimum requirement 1.5 hours.

• Module 4 – Financial Management and Reporting – minimum requirement 2.5 hours.

Access to conferences is dependent on the perceived benefits of attendance to elected members and the Council and the available budget. Information gained from attendances at conferences is to be shared with all elected members by way of a public report to Council. The Elected Members’ Attendance at Conference Policy covers the circumstances under which Council approves attendance at a local, interstate or overseas conference.

During the 2019/20 financial year, elected members attended the following training and development seminars and conferences:

2019/20 Activity Attendees

Local Government Association – Modules 1, 3 and 4

Mayor Heather Holmes-Ross

Councillor Darren Kruse

Councillor Corin McCarthy

Councillor Jasmine Berry

Councillor Katarina Steele

Local Government Association – Module 2

Jane Bange

LGA and LGFA Annual General Meeting and Conference – 31 October 2019

Mayor Heather Holmes-Ross

Murray Darling Association National Conference and Annual General Meeting – 22-24 October 2019

Cr Andrew Tilley

Cr Darren Kruse

Murray Darling Association Workshop February 2020

Cr Andrew Tilley


CONFIDENTIAL PROVISIONSThe City of Mitcham is committed to the principal of open and accountable government with meetings ordinarily conducted in public. Council also recognises that on occasions it may be necessary or appropriate for particular matters to be considered in confidence as allowed under Section 90 of the Local Government Act 1999.

During this financial year 25 items were considered in confidence under Section 90 of the Local Government Act 1999. The table below shows the number of times each clause has been used by Council or its committees. It should be noted that in some instances multiple clauses have been used for single items.

Section DescriptionNumber of

Times Used

90(2) A council or council committee may order that the public be excluded from attendance at a meeting to the extent (and only to the extent) that the council or council committee considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence any information or matter listed in subsection (3) (after taking into account any relevant consideration under that subsection).

25

90(3)(a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

8

90(3)(b) information the disclosure of which-

(i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest.

3

90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which-

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest.

8

90(3)(e) matters affecting the security of the council, members or employees of the council, or council property, or the safety of any person;

2

90(3)(h) legal advice; 1

90(3)(i) information relating to actual litigation, or litigation that the council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council

Nil

90(3)(k) tenders for the supply of goods, the provision of services or the carrying out of works 2

90(3)(m) information relating to a proposed amendment to a Development Plan under the Development Act 1993 before a Development Plan Amendment proposal relating to the amendment is released for public consultation under that Act

2

91(7) If an order is made under subsection (2), a note must be made in the minutes of the making of the order and of the grounds on which it was made.

25

Items put in confidence during the year and status as at 30 June 2020:

Meeting date Meeting Item No Report Title Clause2 91(7)Status at

30 June 2019

23 Jul 19 CEO Performance Review

2.1 Chief Executive Officer Performance Review 2018/19

90(3)(a) Y All Items Released 18 February 2020

13 Aug 19 Council 9.3 Council Assessment Panel Appointment 90(3)(a) Y All Items released 11 February 2020

13 Aug 19 Council 9.1 Centennial Park Cemetery Authority Operating Budget 2019/20

90(3)(a)

90(3)(d)

Y Attachments and Report Released with redactions

13 August 2019 – Resolution remains in

confidence


13 Aug 19 Council 9.2 Chief Executive Performance Review 2018/19 90(3)(a) Y All Items Released 12 December 2019

27 Aug 19 Council 10.1 Brown hill and Keswick Creeks Stormwater Regional Subsidiary – Board Membership

90(3)(a) Y All items released 11 February 2020

27 Aug 19 Council 6.1 Urban and Regional Planning Solutions (URPS) Presentation

90(3)(m) Y Only the Discussion was in confidence – no other

items in confidence

24 Sep 19 Council 10.1 Draft Growth Precincts Development Plan Amendment

90(3)(m) Y All Items released 15 October 2019

24 Sep 19 Council 19.1 Cr Darren Kruse – Commercial Opportunity 90(3)(b) Y Only the discussion was in confidence – no other

items in confidence

15 Oct 19 Audit 2.1 Appointment of External Financial Auditor 90(3)(d) Y Attachments remain in confidence

22 Oct 19 Council 10.1 LOT 101 Port Lincoln Boulevard, Pasadena 90(3)(d) Y All items remain in confidence

12 Nov 19 Council 10.1 Eastern Waste Management Authority – Legal Matter Update

90(3)(a) Y All items remain in confidence

26 Nov 19 Council 6.1 SRWRA Presentation 90(3)(d) Y Only the discussion was in confidence – no other

items in confidence

2 Dec 19 Australia Day Awards Committee

3.1 Australia Day Awards 2020 Selection 90(3)(a) Y All Items released 28 January 2020

10 Dec 19 Council 10.1 Blackwood – Status of Purchasing Property 90(3)(a) Y All items remain in confidence

17 Dec 19 Audit 3.1 Centennial Park Cemetery Authority 90(3)(d) Y Only the discussion was in confidence – no other

items in confidence

17 Dec 19 Audit 6.1 Cyber Security Update and Data Breach Response Plan

90(3)(e) Y Attachments remain in confidence

25 Feb 20 Council 10.1 LOT 101 Port Lincoln Boulevard – Next Steps 90(3)(h) Y All items remain in confidence

24 Mar 20 Council 13.1 Supply of Green Organic Bins 90(3)(d) Y Attachments remain in confidence

24 Mar 20 Council 10.1 Technologyone SAAS Transition 90(3)(b) Y All items remain in confidence

14 Apr 20 Council 10.1 Kindergarten Leases 90(3)(k) Y Attachments and report in confidence

28 Apr 20 Council 21.1 Kindergarten Leases 90(3)(k) Y All items remain in confidence

28 Apr 20 Council 21.2 East Waste 2020/21 Draft Annual Plan and Budget

90(3)(d) Y Attachments remain in confidence

14 May 20 Audit 6.4 Cyber Security Update and Data Breach Response Plan

90(3)(e) Y All items remain in confidence

2 Jun 20 Council 10.1 LOT 101 Port Lincoln Boulevard Pasadena 90(3)(d) Y All items remain in confidence

2 Jun 20 Council 10.2 Blackwood – Status of Property 90(3)(b) Y All items remain in confidence

There were 77 orders still operative at the end of the financial year (not including orders made before 15 November 2010).

During 2019-2020, 47 orders lapsed or were released entirely, and 4 orders had partial items released.


FREEDOM OF INFORMATION APPLICATIONS Under Section 12 of the Freedom of Information Act 1991, a person has a legally enforceable right to be given access to an agency's documents in accordance with this Act. There were 14 Freedom of Information applications for access received. Of the 14 applications in total, 6 were released in full, 8 were partially released and none were refused.

Under Section 30 of the Freedom of Information Act 1991, members of the public may apply to have any information contained in documents which relate to their personal affairs amended. There were no applications for amendment.

Under Section 38 of the Freedom of Information Act 1991, a person who is aggrieved by a determination made by an agency is entitled to a review of the determination. There were no applications for internal review received.

Under Section 39 of the Freedom of Information Act 1991, a person who is aggrieved by a determination of an agency following an internal review or by a determination that is not liable to internal review may apply to the relevant review authority for a review of the determination. There were no applications to the Ombudsman SA for an external review.

Council is required under Section 9(1) and (1a) of the Freedom of Information Act 1991 to publish annually an Information Statement. A copy of this Statement is available from www.mitchamcouncil.sa.gov.au.

SECTION 270 INTERNAL REVIEWS OF DECISIONSDuring the 2019/20 financial year Council received four requests for a review of a decision, citing section 270 of the Local Government Act 1999 as follows:

Date Subject Status

28 February 2020 46 Lloyd Street Tree Removal In progress.

16 June 2020 Pyramid Tree Removal Refused – out of time.

In addition to the two requests above, three reviews requested in 2018/19 financial year were completed in 2019/20 as follows;

Date Subject Status

4 February 2019 (request made) completed July 2019

Sinking Driveway Review of a Decision – September 2018

No jurisdiction - civil matter.

19 January 2019 (request made) completed 11 February 2020

Mortlock Park Review of a Decision – 11 September 2018

Upheld Applicant’s request.

19 January 2019 (request made) completed 11 February 2020

Mortlock Park Review of a Decision – 11 December 2018

Refused on the basis of S270(4)(b) and (c).



NATIONAL COMPETITION POLICYCOMPETITIVE NEUTRALITY, SIGNIFICANT BUSINESS ACTIVITIES AND STRUCTURAL REFORM OF PUBLIC MONOPOLIES The competition principles applicable to Local Government under the competition principles agreement require that each Local Government authority issue a clause 7 statement. For the last year Council advises that it:

• Has two significant businesses defined as category 1 businesses under competitive neutrality principles – Eastern Waste Management Authority and Centennial Park Cemetery Authority which neither commenced nor ceased operating during the 2019/20 financial year.

• Has no by-laws which place barriers on market entry, conduct or discriminates between competitors.

• Has received no complaints alleging a breach of competitive neutrality principles by Council in 2019/2020.

• Has not been involved in any structural reform of public monopolies in 2019/2020.

COMPETITIVE TENDERING The City of Mitcham is committed to ensuring open, fair and transparent processes with respect to procurement activities which ensure the equitable treatment of suppliers while adhering to appropriate standards of probity. The Council’s Procurement Policy adheres to section 49 of the Local Government Act, 1999. The Policy and supporting procedures aim to facilitate the delivery of best value goods, works and services to the community in a sustainable way.

The types of procurement methods utilised by Council are determined by reference to the level of expenditure established within Council’s procurement procedures, together with a consideration of the complexity, risk and prevailing market conditions associated with the procurement. The method chosen is with a view to achieving the best value for money result.

The Council’s procurement procedures provide for competitive procurement processes for all requirements valued in excess of $5,000 unless an exemption has been sought.

A comprehensive contract register for all contracts is in place.

Council is committed to continuous improvement with respect to its procurement practices. Currently the Council is revisiting its policy and procedural framework for procurement together with its contractual tools and considering appropriate change in light of its spend trends.

In fulfilling Council’s procurement function the following principles apply:

• suppliers need to adhere to acceptable standards of work health and safety practices;

• the conservation of resources, energy efficiencies, minimisation of waste, protection of the environment and principles of ecological sustainability are encouraged; and

• Council incorporates the principles of the Disability Discrimination Act, 1992.

Council is committed to maximising the benefits of its procurement activities to the local economy and community. The Procurement Policy provides that subject to all commercial considerations being equal Council may, subject to the law, give preference to:

• suppliers operating in the Mitcham Council area;

• products that are Australian made;

• products that are produced from recycled material collected in Council’s area;

• products that are accredited to the Home Workers Code of Practice.


LOCAL NUISANCE AND LITTER CONTROL ACTLocal Nuisance and Litter Complaints

Nature Complaints

Local Nuisance

Dust 40

Noise 75

Odour 30

Smoke 20

Fumes 2

Aerosols 0

Animals 105

Insanitary 10

Unsightly 36

Vibration 0

Graffiti 517

Other 111

Litter control

Class A Hazardous 7

50 litres or more of class B hazardous litter or general litter

0

Up to 50 litres of class B hazardous litter 0

Up to 50L General 802

Bill posting without owner consent 0

Nuisance and Litter Abatement Notices

Reference Abatement Notices

s30(1)(a) Local nuisance 4

s30(1)(b) Litter control 6

Offenses Expiated and Prosecuted

Ref Offence Expiations Prosecutions

s20 Fail to cease local nuisance

2 0

s22 (1) (d) Maximum penalty

Disposing of up to 50 litres of general litter

36 0

Civil penalties negotiated under section 34 of the Act: 0

Applications to the Court for orders for civil penalties under section 34 of the Act: 0

The number of orders made by the Court on those applications:0

Any other functions performed by the council under the Act: 0


COMMUNITY LAND AND COUNCIL FACILITIESSection 193 of the Local Government Act 1999 (Act), stipulates that all local government land owned by Council or under Council’s care and control (excluding roads) is classified as community land. As part of our responsibilities related to community land ss 196 and 207 of the Act require Council to prepare, adopt and maintain a Community Land Register (CLR) and Community Land Management Plans (CLMP).

Council has management plans for all its community land including:

• Category One Reserves (high maintenance/high use open space)

• Category Two Reserves ( strategically important local open space/high use)

• Category Three Reserves (smaller neighbourhood parks/minimal community use)

• Category Four Reserves (largely undeveloped areas/limited public access)

• Category Five Reserves (woodland reserves/important remnant native vegetation)

• Sport and Recreational Facilities

• Drainage Reserves (may contain watercourses or infrastructure, or serve no practical drainage function)

• Other Community Land:

o Kaurna Views (former Eden Hills landfill)

o Gamble Cottage and Garden

o Gladstone Road Carpark

o Rupert Avenue Carpark

o Lynton Depot (former)

o Lynton Landfill (former)

o Mitcham Community Centre

o Mitcham Community Court and environs (including Mitcham Library)

o Mortlock Park

o Winns Bakehouse and Museum

In response to our responsibilities under the Act and as a result of the Supreme Court of South Australia’s decision in Coastal Ecology Protection Group Inv and Ors v City of Charles Sturt, Council are currently undertaking a review of our CLMPs. This review is to ensure that our CLMPs are in line with the Act, consider the principles set out by the Supreme Court and reflect the Council’s vision for community land moving forward.

As part of this large-scale review Council has in 2020 updated our Community Land Register and this has been made available for the public to view in the Civic Building. The Community Land Register and Plans will be continuously amended as required, as new reserves are created or if any community land is revoked and disposed of.


PUBLIC DOCUMENTS MAINTAINED BY COUNCILThe City of Mitcham has a range of corporate governance documents, registers, codes and policies to assist with decision making and to ensure Council’s activities are undertaken in an accountable, efficient, open and transparent manner.

REGISTERSThe following are registers keep by Council as required under the Local Government Act 1999 and the Local Government (Elections) Act 1999:

• Assessment Record

• Delegations Register

• Policy Register

• Register of By-laws

• Register of Campaign Donations Returns

• Register of Community Land

• Register of Dogs

• Register of Fees and Charges

• Register of Gifts and Benefits – Council Officers

• Register of Gifts and Benefits – Elected Members

• Register of Interests – Council Officers

• Register of Interests – Elected Members

• Register of Land Management Agreements

• Register of Land Management Agreements – Development Applications

• Register of Members Allowances and Benefits

• Register of Planning and Building Applications

• Register of Remuneration, Salaries and Benefits – Council Officers

• Register of Roads

CODES OF CONDUCT OR PRACTICEThe following is a list of Code of Conduct or Code of Practice documentation that Council is required to keep under the Local Government Act 1999:

• Code of Conduct - Elected Members

• Code of Conduct - Employees

• Code of Practice - Access to Meetings and Documents

• Code of Practice - Meeting Procedures

Copies of Codes and Registers (except for Register of Interests – Council Officers) are available to the public from the City of Mitcham Civic Centre, 131 Belair Road, Torrens Park or on Council’s website at www.mitchamcouncil.sa.gov.au.

POLICY DOCUMENTSAll of Councils public policies are available to the public and are located on Council’s website and include mandatory policies as follows:

• Complaints Management

• Caretaker Policy

• Induction, Training and Development for Elected Members

• Elected Members Allowance and Support

• Informal Gatherings

• Internal Control

• Internal Review of a Council Decision

• Order Making

• Procurement

• Prudential Management

• Public Consultation

• Road and Public Place Naming

OTHER CORPORATE DOCUMENTSThe following corporate documents are also available to the public on Council’s website:

• Annual Report

• Audited Financial Statements

• Charter for Centennial Park Cemetery Trust

• Charter for Eastern Waste Management Authority

• Charter for Brown Hill and Keswick Creeks Stormwater Board

• Council and Committee Agendas and Minutes

• Development Plan and Development Plan Amendments

• Fees and Charges

• Information Statement

• Procedure for the Review of Council Decisions

• Strategic Management Plan

• Annual Business Plan

• Long Term Financial Plan

• Asset Management Plans

The following is available to view on request:

• Electoral Roll



FINANCIAL STATEMENTS


City of MitchamGENERAL PURPOSE FINANCIAL STATEMENTSfor the year ended 30 June 2020

§Cover§

A healthy, inclusive and prosperous community living and working in harmony with the environment.


§MainTOC§

Contents Page

1. Council Certificate

2. Principal Financial Statements:Statement of Comprehensive Income Statement of Financial Position Statement of Changes in Equity Statement of Cash Flows

3. Notes to and forming part of the Principal Financial Statements

4. Independent Auditor's Report – Financial Statements

5. Independent Auditor's Report – Internal Controls

6. Certificates of Audit IndependenceCouncil Certificate of Audit Independence Audit Certificate of Audit Independence

City of Mitcham

General Purpose Financial Statementsfor the year ended 30 June 2020

Page 2 of 51

Financial Statements 2020

3

4567

8

46

48

5051

City of Mitcham

General Purpose Financial Statementsfor the year ended 30 June 2020


of 51



§Statement§

$ '000 Notes 2020 2019

IncomeRates 2a 56,417 54,347Statutory Charges 2b 1,889 1,765User Charges 2c 550 646Grants, Subsidies and Contributions 2g 4,846 5,954Investment Income 2d 138 291Reimbursements 2e 2,950 152Other income 2f 1,208 669Net Gain - Equity Accounted Council Businesses 19(a) – 148Total Income 67,998 63,972

ExpensesEmployee costs 3a 24,738 22,683Materials, Contracts and Other Expenses 3b 25,645 22,729Depreciation, Amortisation and Impairment 3c 14,618 14,147Finance Costs 3d 619 700Net loss - Equity Accounted Council Businesses 19(a) 212 –Total Expenses 65,832 60,259

Operating Surplus / (Deficit) 2,166 3,713

Physical Resources Received Free of Charge 2h 1,888 4,317Asset Disposal & Fair Value Adjustments 4 (2,215) (2,832)Amounts Received Specifically for New or Upgraded Assets 2g 2,291 195Net Surplus / (Deficit) 4,130 5,393

Other Comprehensive IncomeChanges in Revaluation Surplus - I,PP&E 9a – 14,378Share of Other Comprehensive Income - Equity Accounted Council Businesses

19(792) –

Other Equity Adjustments - Equity Accounted Council Businesses 1,752 –Total Other Comprehensive Income 960 14,378

Total Comprehensive Income 5,090 19,771

The above Statement of Comprehensive Income should be read in conjunction with the accompanying notes.

City of Mitcham

Statement of Comprehensive Incomefor the year ended 30 June 2020

Page 4 of 51

Financial Statements 2020City of Mitcham

Statement of Comprehensive Incomefor the year ended 30 June 2020


§Statement§

$ '000 Notes 2020 2019

ASSETSCurrent assetsCash & Cash Equivalent Assets 5a 5,603 6,959Trade & Other Receivables 5b 5,427 7,496Inventories 5c 41 35Total current assets 11,071 14,490

Non-current assetsEquity Accounted Investments in Council Businesses 6a 17,333 16,350Other Non-Current Assets 6b 631 4,523Infrastructure, Property, Plant & Equipment 7a 633,193 624,803Total non-current assets 651,157 645,676

TOTAL ASSETS 662,228 660,166

LIABILITIESCurrent LiabilitiesTrade & Other Payables 8a 8,613 10,480Borrowings 8b 1,287 1,235Provisions 8c 5,473 5,391Total Current Liabilities 15,373 17,106

Non-Current LiabilitiesBorrowings 8b 10,555 11,842Provisions 8c 608 616Total Non-Current Liabilities 11,163 12,458

TOTAL LIABILITIES 26,536 29,564

Net Assets 635,692 630,602

EQUITYAccumulated surplus 350,925 345,254Asset revaluation reserves 9a 284,756 285,337Other reserves 9b 11 11Total Equity 635,692 630,602

The above Statement of Financial Position should be read in conjunction with the accompanying notes.

City of Mitcham

Statement of Financial Positionas at 30 June 2020

Page 5 of 51


Statement of Financial Positionas at 30 June 2020


§Note/Subtotal§

$ '000 NotesAccumulated

surplus

Asset revaluation

reserveOther

reserves

Totalequity

§Subnote§

2020Balance at the end of previous reporting period 345,254 285,337 11 630,602

Net Surplus / (Deficit) for Year 4,130 – – 4,130

Other Comprehensive Income- Share of OCI - Equity Accounted Council Businesses 19 (211) (581) – (792)- Other Equity Adjustments - Equity Accounted Council Businesses 19 1,752 – – 1,752Other comprehensive income 1,541 (581) – 960

Total comprehensive income 5,671 (581) – 5,090

Balance at the end of period 350,925 284,756 11 635,692

2019Balance at the end of previous reporting period 339,861 270,959 11 610,831

Net Surplus / (Deficit) for Year 5,393 – – 5,393

Other Comprehensive Income- Gain (Loss) on Revaluation of I,PP&E 7a – 14,378 – 14,378Other comprehensive income – 14,378 – 14,378

Total comprehensive income 5,393 14,378 – 19,771

Balance at the end of period 345,254 285,337 11 630,602

The above Statement of Changes in Equity should be read in conjunction with the accompanying notes.

City of Mitcham

Statement of Changes in Equityfor the year ended 30 June 2020

Page 6 of 51


Statement of Changes in Equityfor the year ended 30 June 2020


§Statement§

$ '000 Notes 2020 2019

Cash flows from operating activitiesReceiptsOperating Receipts 66,882 63,604Investment Receipts 138 291PaymentsFinance Payments (629) (595)Operating Payments to Suppliers and Employees (49,125) (46,854)Net cash provided by (or used in) Operating Activities 11b 17,266 16,446

Cash flows from investing activitiesAmounts Received Specifically for New/Upgraded Assets 2,291 195Sale of Replaced Assets 699 584PaymentsExpenditure on Renewal/Replacement of Assets (15,823) (22,320)Expenditure on New/Upgraded Assets (4,324) (3,795)Capital Contributed to Equity Accounted Council Businesses (230) (392)Net cash provided (or used in) investing activities (17,387) (25,728)

Cash flows from financing activitiesPaymentsRepayments of Borrowings (1,235) (1,277)Net Cash provided by (or used in) Financing Activities (1,235) (1,277)

Net Increase (Decrease) in Cash Held (1,356) (10,559)

plus: Cash & Cash Equivalents at beginning of period 6,959 17,518Cash and cash equivalents held at end of period 11a 5,603 6,959

Additional Information:

The above Statement of Cash Flows should be read in conjunction with the accompanying notes.

City of Mitcham

Statement of Cash Flowsfor the year ended 30 June 2020

Page 7 of 51


Statement of Cash Flowsfor the year ended 30 June 2020


§NotesTable§

Note Details Page

1 Summary of Significant Accounting Policies 2 Income 3 Expenses 4 Asset Disposal & Fair Value Adjustments 5 Current Assets 6 Non-Current Assets 7 Infrastructure, Property, Plant & Equipment 8 Liabilities 9 Reserves 10 Assets Subject to Restrictions 11 Reconciliation to Statement of Cash Flows 12(a) Functions 12(b) Components of Functions 13 Financial Instruments 14 Capital Expenditure and Investment Property Commitments 15 Financial Indicators 16 Uniform Presentation of Finances 17 Leases 18 Superannuation 19 Interests in Other Entities 20 Non-Current Assets Held for Sale & Discontinued Operations 21 Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet 22 Events after the Balance Sheet Date 23 Related Party Transactions

City of Mitcham

Notes to and forming part of the Principal Financial Statementsfor the year ended 30 June 2020

Contents of the Notes accompanying the General Purpose Financial Statements

Page 8 of 51


19

91517

1920212627282830313236373839404143434445

City of Mitcham

Notes to and forming part of the Principal Financial Statementsfor the year ended 30 June 2020

Contents of the Notes accompanying the General Purpose Financial Statements


§Note/Subtotal§

The principal accounting policies adopted by Council in the preparation of these consolidated financial statements are setout below.

§Subnote§

These policies have been consistently applied to all the years presented, unless otherwise stated.

(1) Basis of Preparation

This general purpose financial report has been prepared on a going concern basis using the historical cost convention inaccordance with Australian Accounting Standards as they apply to not‐for‐profit entities, other authoritative pronouncementsof the Australian Accounting Standards Board, Interpretations and relevant South Australian legislation.

1.1 Compliance with Australian Accounting Standards

The financial report was authorised for issue by certificate under regulation 14 of the Local Government (FinancialManagement) Regulations 2011.

The preparation of financial statements in conformity with Australian Accounting Standards requires the use of certain criticalaccounting estimates and requires management to exercise its judgement in applying Council’s accounting policies.

1.2 Critical Accounting Estimates

The areas involving a higher degree of judgement or complexity, or areas where assumptions and estimates are significant tothe financial statements are specifically referred to in the relevant sections of these Notes.

All amounts in the financial statements have been rounded to the nearest thousand dollars ($’000).

1.3 Rounding

(2) The Local Government Reporting Entity

City of Mitcham is incorporated under the South Australian Local Government Act 1999 and has its principal place of businessat 131 Belair Road, Torrens Park SA 5062.. These financial statements include the Council’s direct operations and all entitiesthrough which Council controls resources to carry on its functions. In the process of reporting on the Council as a single unit,all transactions and balances between activity areas and controlled entities have been eliminated.

The principal activities and entities conducted other than in the Council’s own name that have been included in theseconsolidated financial statements are:

1. Centennial Park Cemetery Authority (50% ownership interest/voting power)2. East Waste Management Authority (14.29% ownership interest/voting power)3. Brown Hill and Keswick Creeks Stormwater Board (10% ownership interest / 20% voting power)

(3) Income Recognition

The Council recognises revenue under AASB 1058 Income of Not-for-Profit Entities (AASB 1058) or AASB 15 Revenue fromContracts with Customers (AASB 15) when appropriate. In cases where there is an 'enforecable' contract with a customerwith 'sufficiently specific' performance obligations, the transaction is accounted for under AASB 15 where income is recognisedwhen (or as) the performance obligations are satisfied (i.e. when it transfers control of a product or service to a customer).Revenue is measured based on the consideration to which the Council expects to be entitled in a contract with a cusomer. Inother cases, AASB 1058 applied when a not-for-profit (NFP) entity enters into transactions where the consideration to acquirean asset is significatnly less than the fair value of the asset principally to enable the entity to further its objectives. The excessof the asset recognised (at fair value) over any 'related amounts' is recognsed as income immediately, except in the casewhere a financial asset has been received to enable the council to acquire or construct a recognisable non-financial asset thatis to be controlled by the Council. In this case, the Council recognises the excess as a liability that is recognised over time inprofit and loss when (or as) the entity satisfies its obligations under the transfer.

In recent years the payment of untied financial assistance grants has varied from the annual allocation as shown in the tablebelow:

continued on next page ...

City of Mitcham

Notes to the Financial Statementsfor the year ended 30 June 2020

Note 1. Summary of Significant Accounting Policies

Page 9 of 51



Note 1. Summary of Significant Accounting Policies


CashPaymentReceived

AnnualAllocation Differnece

2017/18 $2,478,932 $2,382,263 +$96,669

2018/19 $2,576,235 $2,540,513 +$35,722

2019/20 $3,016,277 $2,978,707 +$37,570

Because these grants are untied, the Australian Accounting Standards require that payments be recognised upon receipt.Accordingly, the operating results of these periods have been distorted compared to those that would have been reported hadthe grants been paid in the year to which they were allocated.

The Operating Surplus Ratio disclosed in Note 15 has also been calculated after adjusting for the distortions resulting fromthe differences between the actual grants received and the grants entitlements allocated.

Construction works undertaken by Council for third parties are generally on an agency basis where the third party reimbursesCouncil for actual costs incurred, and usually do not extend beyond the reporting period. Reimbursements not received arerecognised as receivables and reimbursements received in advance are recognised as “payments received in advance”.

Construction Contracts

For works undertaken on a fixed price contract basis, revenues are recognised over time using the input method, with costsincurred compared to total expected costs used as a measure of progress. When it is probable that total contract costs willexceed total contract revenue, the expected loss is recognised as an expense immediately.

(4) Cash, Cash Equivalents and other Financial Instruments

Cash Assets include all amounts readily convertible to cash on hand at Council’s option with an insignificant risk of changesin value with a maturity of three months or less from the date of acquisition.

Receivables for rates and annual charges are secured over the subject land, and bear interest at rates determined inaccordance with the Local Government Act 1999. Other receivables are generally unsecured and do not bear interest.

All receivables are reviewed as at the reporting date and adequate allowance made for amounts the receipt of which isconsidered doubtful.

All financial instruments are recognised at fair value at the date of recognition, except for trade receivables from a contract witha customer, which are measured at the transaction price. A detailed statement of the accounting policies applied to financialinstruments forms part of Note 13.

(5) Inventories

Inventories held in respect of stores have been valued by using the weighted average cost on a continual basis, after adjustment for loss of service potential. Inventories held in respect of business undertakings have been valued at the lower of cost and net realisable value.

(6) Infrastructure, Property, Plant & Equipment

All assets are initially recognised at cost. For assets acquired at no cost or for nominal consideration, cost is determined asfair value at the date of acquisition.

6.1 Initial Recognition

All non‐current assets purchased or constructed are capitalised as the expenditure is incurred and depreciated as soon as theasset is held “ready for use”. Cost is determined as the fair value of the assets given as consideration plus costs incidentalto the acquisition, including architects' fees and engineering design fees and all other costs incurred. The cost of non‐currentassets constructed by the Council includes the cost of all materials used in construction, direct labour on the project and anappropriate proportion of variable and fixed overhead.


City of Mitcham


Note 1. Summary of Significant Accounting Policies (continued)

Page 10 of 51





6.2 MaterialityAssets with an economic life in excess of one year are only capitalised where the cost of acquisition exceeds materialitythresholds established by Council for each type of asset. In determining (and in annually reviewing) such thresholds, regardis had to the nature of the asset and its estimated service life. Examples of capitalisation thresholds applied during the yearare given in Note 7.

All material asset classes are revalued on a regular basis such that the carrying values are not materially different from fairvalue. Significant uncertainties exist in the estimation of fair value of a number of asset classes including land, buildings andassociated structures and infrastructure. Further detail of these uncertainties, and of existing valuations, methods and valuersare provided at Note 7.

6.3 Subsequent Recognition

Other than land, all infrastructure, property, plant and equipment assets recognised are systematically depreciated over theiruseful lives on a straight‐line basis which, in the opinion of Council, best reflects the consumption of the service potentialembodied in those assets.

6.4 Depreciation of Non-Current Assets

Depreciation methods, useful lives and residual values of classes of assets are reviewed annually.

Major depreciation periods for each class of asset are shown in Note 7. Depreciation periods for infrastructure assets havebeen estimated based on the best information available to Council, but appropriate records covering the entire life cycle ofthese assets are not available, and extreme care should be used in interpreting financial information based on these estimates.

Assets whose future economic benefits are not dependent on the ability to generate cash flows, and where the future economicbenefits would be replaced if Council were deprived thereof, are not subject to impairment testing.

6.5 Impairment

Other assets that are subject to depreciation are reviewed for impairment whenever events or changes in circumstancesindicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’scarrying amount exceeds its recoverable amount (which is the higher of the present value of future cash inflows or value in use).

Where an asset that has been revalued is subsequently impaired, the impairment is first offset against such amount as standsto the credit of that class of assets in Asset Revaluation Reserve, any excess being recognised as an expense.

Borrowing costs in relation to qualifying assets (net of offsetting investment revenue) have been capitalised in accordance withAASB 123 “Borrowing Costs”. The amounts of borrowing costs recognised as an expense or as part of the carrying amount ofqualifying assets are disclosed in Note 3, and the amount (if any) of interest revenue offset against borrowing costs in Note 2.

6.6 Borrowing Costs

(7) Payables

Creditors are amounts due to external parties for the supply of goods and services and are recognised as liabilities when thegoods and services are received. Creditors are normally paid 30 days after the month of invoice. No interest is payable onthese amounts.

7.1 Goods & Services

Amounts other than grants received from external parties in advance of service delivery, and security deposits held againstpossible damage to Council assets, are recognised as liabilities until the service is delivered or damage reinstated, or theamount is refunded as the case may be.

7.2 Payments Received in Advance & Deposits


City of Mitcham



Page 11 of 51





(8) Borrowings

Borrowings are initially recognised at fair value, net of transaction costs incurred and are subsequently measured at amortisedcost. Any difference between the proceeds (net of transaction costs) and the redemption amount is recognised in the incomestatement over the period of the borrowings using the effective interest method.

Borrowings are carried at their principal amounts which represent the present value of future cash flows associated withservicing the debt. Interest is accrued over the period to which it relates, and is recorded as part of “Payables”.

(9) Employee Benefits

Liabilities for employees’ entitlements to salaries, wages and compensated absences expected to be paid or settled within12 months of reporting date are accrued at nominal amounts (including payroll based oncosts) measured in accordance withAASB 119.

9.1 Salaries, Wages & Compensated Absences

Liabilities for employee benefits not expected to be paid or settled within 12 months are measured as the present value of theestimated future cash outflows (including payroll based oncosts) to be made in respect of services provided by employees upto the reporting date. Present values are calculated using government guaranteed securities rates with similar maturity terms.

Weighted avg. discount rate 0.41% (2019, 1.06%)Weighted avg. settlement period 7 years (2019, 7 years)

No accrual is made for sick leave as Council experience indicates that, on average, sick leave taken in each reporting periodis less than the entitlement accruing in that period, and this experience is expected to recur in future reporting periods. Councildoes not make payment for untaken sick leave.

The Council makes employer superannuation contributions in respect of its employees to the Statewide SuperannuationScheme. The Scheme has two types of membership, each of which is funded differently. No changes in accounting policyhave occurred during either the current or previous reporting periods. Details of the accounting policies applied and Council’sinvolvement with the schemes are reported in Note 18.

9.2 Superannuation

(10) Leases

Accounting policy applicable from 01 July 2019

The Council assesses at contract inception whether a contract is, or contains, a lease. That is, if the contract conveys the rightto control the use of an identified asset for a period of time in exchange for consideration.

12.1 Council as a lessee

The Council recognises lease liabilities to make lease payments and right-of-use assets representing the right to use theunderlying assets.

i) Lease Liabilities

At the commencement date of the lease, the Council recognises lease liabilities measured at the present value of leasepayments to be made over the lease term. In calculating the present value of lease payments, the Council uses its incrementalborrowing rate or the interest rate implicit in the lease.

ii) Short-term leases and leases of low-value assets

The Council applies the short-term lease recognition exemption to its short-term leases of machinery and equipment (i.e.,those leases that have a lease term of 12 months or less from the commencement date). It also applies the low-value assetsrecognition exemption to leases of office equipment that are considered to be low value. Lease payments on short-term leasesand leases of low-value assets are recognised as expense on a straight-line basis over the lease term.


City of Mitcham



Page 12 of 51





As at 30 June 2020, the change in the accounting policy for leases had no effect in accounting treatment for Council.

(11) Equity Accounted Council Businesses

Council participates in cooperative arrangements with other Councils for the provision of services and facilities. Council’sinterests in cooperative arrangements, which are only recognised if material, are accounted for in accordance with AASB 128and set out in detail in Note 19.

Council has a 50% share in the regional subsidiary, Centennial Park Cemetery Authority, a 14.29% share in the regionalsubsidiary, East Waste Management Authority and a 10% share in the regional subsidiary Brown Hill and Keswick CreeksStormwater Board. Council’s share in these Authorities has been recognised in the Financial Statements by including its shareof the net assets within the Balance Sheet. The change in equity share, excluding the asset revaluation, is disclosed in theIncome Statement. These regional subsidiaries are accounted for in accordance with AASB 128 and set out in details forNote 19.

As a result of changes made to the Charter of the Centennial Park Cemetery Authority in August 2011, all distributions paidby the Authority to Council are recorded as revenue in the Statement of Comprehensive Income. Distributions paid by theAuthority to Council are regarded as payments for guaranteeing the liabilities of the Authority and accordingly are treated asexpense in the Statement of Comprehensive Income of the Authority.

Council also participates in cooperative arrangements with other councils for the provision of services and facilities.

(12) GST Implications

In accordance with UIG Abstract 1031 “Accounting for the Goods & Services Tax”

• Receivables and Creditors include GST receivable and payable.• Except in relation to input taxed activities, revenues and operating expenditures exclude GST receivable and payable.• Non-current assets and capital expenditures include GST net of any recoupment.• Amounts included in the Statement of Cash Flows are disclosed on a gross basis.

(13) New accounting standards and UIG interpretations

Adoption of AASB 15 Revenue from Contracts with Customers and AASB 1058 Income for Not-for Profit Entites.

The Council applied AASB 15 and AASB 1058, for the first time from 1 July 2019. AASB 1058 clarifies and simplifies theincome recognition requirements that apply to not-for profit (NFP) entities, in conjunction with AASB 15. These Standardssupersede the NFP income reconignition requirements previously in AASB 1004 Contributions (with the exception of certainmatters relating to public sector NFP entities) as well as current revenue recognition guildance including AASB 118 Revenue,AASB 111 Construction Contracts and the related Interpretations. The timing of income recognition depends on whether sucha transaction gives rise to a liability or other performance obligation (a promise to transfer a good or service). Details of theaccounting policy adopted for these standards can be found in Note 1 Significant Accounting Policies. The Council has electedto adopt the modified retrospective method on transition to the new standards with an initial application date of 1 July 219. Thecumulative effect of initially applying AASB 15 and AASB 1058 is recognised at the date of intial application as an adjustmentto the opening balance of Accumulated Surplus. Therefore, the comparative information was not restated and continues tobe reported under AASB 111, AASB 118, AASB 1004 and related interpretations.

The Council has determined the impact of the new standards will mainly impact the timing of revenue recognition in relation tospecial purpose grants. These grants are provided to Council to construct or acquire an asset to be controlled by the Council.

They are accounted for underr AASB 1058 and as such, amounts received in relation to these grants are recorded as aliability "Revenue Received in Advance" and recorded in revenue as the asset is contstructed. The impact of adopting thenew standards as at 1 July 2019 was nil.

AASB 16 Leases, which commenced from 1 July 2019, requires that the right of use conveyed by leasing contracts - exceptleases with a maximum term of 12 months and leases for low-value assets - be recognised as a form of infrastructure, Property,Plant and Equipment, and that the lease liability be disclosed as a liability. At 30 June 2020, Council has no leases to whichthis treatment will need to be applied.

Adoption of AASB 16 LeasesThe Council applied AASB 16 for the first time from 1 July 2019. AASB 16 supersedes AASB 117 Leases, Interpretation 4determining whether an Arrangement contains a Lease and other related Interpretations. The standard sets out the principlesfor the recognition, measurement, presentation and disclosure of leases and requires lessees to recognise most leases on the


City of Mitcham



Page 13 of 51





balance sheet under a single on-balance sheet model. The Council currently does not have any lease contracts for variousitems of plant, equipment, and computers. Before the adoption of AASB 16, the Council also did not have any leases applicable.

The City of Mitcham has not applied any Australian Accounting Standards and Interpretations that have been issued but arenot yet effective.

Effective for annual reporting periods beginning on or after 1 January 2021

• AASB 17 Insurance Contracts

• AASB 17 Insurance Contracts (Appendix D)

(14) Comparative Figures

To ensure comparability with the current reporting period’s figures, some comparative period line items and amounts may have been reclassified or individually reported for the first time within these financial statements and/or the notes.

(15) Disclaimer

Nothing contained within these statements may be taken to be an admission of any liability to any person under any circumstance.

City of Mitcham



Page 14 of 51






§Note/Subtotal§

$ '000 2020 2019

(a) Rates

§Subnote§

General RatesGeneral Rates 55,637 53,408Less: Mandatory Rebates (864) (842)Less: Discretionary Rebates, Remissions & Write Offs (260) (146)Total General Rates 54,513 52,420

Other Rates (Including Service Charges)Natural Resource Management Levy 1,740 1,684Total Other Rates (Including Service Charges) 1,740 1,684

Other ChargesPenalties for Late Payment 128 209Legal & Other Costs Recovered 36 34Total Other Charges 164 243

Total Rates 56,417 54,347

(b) Statutory Charges§Subnote§

Development Act Fees 266 239Town Planning Fees 350 344Animal Registration Fees & Fines 638 610Parking Fines / Expiation Fees 496 423Environmental Control Fines – 2Property & Rate Searches 112 117Sundry 14 30Local Licence & Litter Control 13 –Total Statutory Charges 1,889 1,765

(c) User Charges§Subnote§

Cemetery 10 9Council Houses 78 77Hall & Equipment Hire 145 180Reserve Hire Fees 104 164Sales - General 27 29Sundry 124 126Telecommunication Towers 62 61Total User Charges 550 646

City of Mitcham


Note 2. Income

Page 15 of 51



Note 2. Income



§Note/Subtotal§

$ '000 2020 2019

(d) Investment Income

Interest on Investments- Local Government Finance Authority 126 252- Banks & Other 12 39Total Investment Income 138 291

(e) Reimbursements§Subnote§

Private Works 2,760 57Other 190 95Total Reimbursements 2,950 152

(f) Other income§Subnote§

Contributions from Subsidiaries 318 313Sundry 828 356Other 62 –Total Other income 1,208 669

(g) Grants, Subsidies, Contributions§Subnote§

Amounts Received Specifically for New or Upgraded Assets 2,291 195Total Amounts Received Specifically for New or Upgraded Assets 2,291 195

Other Grants, Subsidies and Contributions 2,847 3,994Roads to Recovery 766 777Individually Significant Item - Additional Grants Commission Payment (refer below) 1,233 1,183Total Other Grants, Subsidies and Contributions 4,846 5,954

Total Grants, Subsidies, Contributions 7,137 6,149The functions to which these grants relate are shown in Note 12.

(i) Sources of grantsCommonwealth Government 1,205 821State Government 5,782 5,045Other 150 283Total 7,137 6,149

(ii) Individually Significant ItemsGrant Commission (FAG) Grant Recognised as Income 1,233 1,183Roads to Recovery 765 777

In June 2020, as well as June 2019, June 2018 and June 2017, an amount of $1,232,952, ($1,182,918, $1,154,208 and$1,060,327 respectively) was received from the SA Local Government Grants Commission as an advance payment in respectto Council's 2020/21 Commonwealth Financial Assistance Grant (FAG).

City of Mitcham


Note 2. Income (continued)

Page 16 of 51






§Note/Subtotal§

$ '000 2020 2019

(h) Physical Resources Received Free of Charge

Infrastructure 1,888 4,317Total Physical Resources Received Free of Charge 1,888 4,317

Note 3. Expenses§Note§

$ '000 Notes 2020 2019

(a) Employee costs

§Subnote§

Salaries and Wages 18,767 16,916Employee Leave Expense 4,169 4,445Superannuation - Defined Contribution Plan Contributions 18 1,647 1,415Superannuation - Defined Benefit Plan Contributions 18 459 568Workers' Compensation Insurance 535 599Less: Capitalised and Distributed Costs (839) (1,260)Total Operating Employee Costs 24,738 22,683

Total Number of Employees (full time equivalent at end of reporting period). 257 full time equivalent positions are funded ongoing. 259 249

(b) Materials, Contracts and Other Expenses§Subnote§

(i) Prescribed ExpensesAuditor's Remuneration- Auditing the Financial Reports 30 40Audit Committee Sitting Fees 9 7Development Assessment Sitting Panel Sitting Fees 23 24Elected Members' Expenses 368 370Subtotal - Prescribed Expenses 430 441

City of Mitcham



Page 17 of 51





§Note/Subtotal§

$ '000 Notes 2020 2019

(ii) Other Materials, Contracts and ExpensesContractors 14,888 12,231Energy 1,524 1,645Maintenance 775 779Legal Expenses 303 206Levies Paid to Government - NRM levy 1,733 1,685Parts, Accessories & Consumables 684 395Professional Services 1,262 1,049Sundry (60) 367Water & Sewer 697 692Insurance 624 781Library Purchases 540 485Bank & Financial Fees 183 168Advertising & Publications 197 161Telephone & Publications 149 232Postage & Courier 153 155Fringe Benefits Tax 160 159Subscriptions 108 109Licence Fees 1,295 989Subtotal - Other Material, Contracts & Expenses 25,215 22,288

Total Materials, Contracts and Other Expenses 25,645 22,729

§Total§

(c) Depreciation, Amortisation and Impairment§Subnote§

(i) Depreciation and AmortisationBuildings 1,621 1,637Infrastructure 9,470 9,348Plant & Equipment 1,183 978Furniture & Fittings 1,288 1,155Other Structures 1,056 1,029Subtotal 14,618 14,147

Total Depreciation, Amortisation and Impairment 14,618 14,147

(d) Finance Costs§Subnote§

Interest on Loans 619 700Total Finance Costs 619 700

City of Mitcham


Note 3. Expenses (continued)

Page 18 of 51



Note 3. Expenses (continued)


§Note/Subtotal§

$ '000 2020 2019§Subnote§

Infrastructure, Property, Plant & Equipment

(i) Assets Renewed or Directly ReplacedProceeds from Disposal 700 584Less: Carrying Amount of Assets Sold (2,915) (3,416)Gain (Loss) on Disposal (2,215) (2,832)

Net Gain (Loss) on Disposal or Revaluation of Assets (2,215) (2,832)

Note 5. Current Assets§Note§

$ '000 2020 2019

(a) Cash & Cash Equivalent Assets

§Subnote§

Cash on Hand at Bank 3,535 1,021Deposits at Call 7,547 5,938Cash Advance Facility (5,479) –Total Cash & Cash Equivalent Assets 5,603 6,959

(b) Trade & Other Receivables§Subnote§

Rates - General & Other 2,896 2,497Accrued Revenues 40 –Debtors - General 1,689 3,818GST Recoupment 357 295Prepayments 528 968Sundry – 1Subtotal 5,510 7,579

Less: Allowance for Doubtful Debts (83) (83)Total Trade & Other Receivables 5,427 7,496

(c) Inventories§Subnote§

Stores & Materials 41 35Total Inventories 41 35

City of Mitcham


Note 4. Asset Disposal & Fair Value Adjustments

Page 19 of 51



Note 4. Asset Disposal & Fair Value Adjustments


§Note/Subtotal§

$ '000 Notes 2020 2019

(a) Equity Accounted Investments in Council Businesses

§Subnote§

Centennial Park Cemetery Authority 19 16,180 15,640Eastern Waste Management Authority 137 100Brown Hill Keswick Creeks Stormwater Board 1,016 610Total Equity Accounted Investments in Council Businesses 17,333 16,350

(b) Other Non-Current Assets§Subnote§

OtherCapital Works-in-Progress 631 4,523Total Other 631 4,523

Total Other Non-Current Assets 631 4,523

City of Mitcham


Note 6. Non-Current Assets

Page 20 of 51



Note 6. Non-Current Assets


cont

inue

d on

nex

t pag

e ...

§Note

/Subto

tal§ (a

)Inf

rast

ruct

ure,

Pro

perty

, Pla

nt &

Equ

ipm

ent

as a

t 30/

06/1

9A

sset

mov

emen

ts d

urin

g th

e re

port

ing

peri

odas

at 3

0/06

/20

$ '0

00

Fair

Val

ueLe

vel

At F

air V

alue

At C

ost

Acc

umul

ated

D

epre

ciat

ion

Car

ryin

gam

ount

Ass

et

Add

ition

s N

ew /

Upg

rade

Ass

et

Add

ition

s R

enew

als

WD

V o

f A

sset

D

ispo

sals

Dep

reci

atio

nE

xpen

se

(Not

e 3c

)A

djus

tmen

ts&

Tra

nsfe

rs

Rev

alua

tion

Incr

emen

ts

to E

quity

(A

RR

) (N

ote 9)

At F

air V

alue

At C

ost

Acc

umul

ated

D

epre

ciat

ion

Car

ryin

gam

ount

Land

321

7,26

211

4–

217,

376

2,18

3–

––

––

217,

262

2,29

7–

219,

559

Bui

ldin

gs2

5,92

097

0(4

55)

6,43

5–

––

(1,6

21)

––

5,92

097

0(4

55)

6,43

5B

uild

ings

358

,311

7,55

4(3

6,10

1)29

,764

3,82

51,

309

(36)

––

–57

,724

12,6

88(3

7,17

1)33

,241

Infra

stru

ctur

e3

690,

001

15,5

13(3

62,7

79)

342,

735

1,58

411

,046

(1,9

03)

(9,4

70)

1,82

4–

680,

316

29,3

94(3

65,0

34)

344,

676

Pla

nt &

Equ

ipm

ent

–9,

792

(3,4

28)

6,36

4–

2,08

9(7

18)

(1,1

83)

––

–10

,381

(3,8

29)

6,55

2Fu

rnitu

re &

Fitt

ings

–9,

415

(5,7

12)

3,70

341

982

5(9

9)(1

,288

)–

––

9,38

5(5

,827

)3,

558

Oth

er S

truct

ures

330

,172

4,85

7(1

6,60

3)18

,426

1,50

11,

149

(159

)(1

,056

)(1

,824

)–

29,8

066,

250

(16,

884)

19,1

72To

tal I

nfra

stru

ctur

e, P

rope

rty,

Pla

nt &

E

quip

men

t1,

001,

666

48,2

15(4

25,0

78)

624,

803

9,51

216

,418

(2,9

15)

(14,

618)

––

991,

028

71,3

65(4

29,2

00)

633,

193

Com

para

tives

939,

466

50,4

49(3

94,7

54)

595,

161

3,79

526

,227

(609

)(1

4,14

7)–

14,3

781,

001,

666

48,2

15(4

25,0

78)

624,

803

City

of M

itcha

m

Not

es to

the

Fina

ncia

l Sta

tem

ents

for t

he y

ear e

nded

30

June

202

0

Not

e 7.

Infra

stru

ctur

e, P

rope

rty, P

lant

& E

quip

men

t

Pag

e 21

of 5

1

Fina

ncia

l Sta

tem

ents

202

0C

ity o

f Mitc

ham

Not

es to

the

Fina

ncia

l Sta

tem

ents

for t

he y

ear e

nded

30

June

202

0

Not

e 7.

Infra

stru

ctur

e, P

rope

rty, P

lant

& E

quip

men

t


§Note/Subtotal§

(b) Valuation of Infrastructure, Property, Plant & Equipment & Investment Property

The fair value of assets and liabilities must be estimated in accordance with various Accounting Standards for either recognitionand measurement requirements or for disclosure purposes.

Valuation of Assets

AASB 13 Fair Value Measurement requires all assets and liabilities measured at fair value to be assigned to a "level" in thefair value hierarchy as follows:

Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that the entity can access at themeasurement date.

Level 2: Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directlyor indirectly.

Level 3: Inputs for the asset or liability that are not based on observable market data (unobservable inputs).

Refer to Note 7a for the disclosure of the Fair Value Levels of Infrastructure, Property, Plant and Equipment Assets.

Certain land, and the buildings and structures thereon, are shown above as being based on fair value hierarchy level 2 valuationinputs. They are based on prices for similar assets in an active market, with directly or indirectly observable adjustments forspecific advantages or disadvantages attaching to the particular asset.

Information on Valuations

Valuations of Crown land, community land and land subject to other restrictions on use or disposal, shown above as beingbased on fair value hierarchy level 3 valuation inputs, are based on prices for similar assets in an active market, but includeadjustments for specific advantages or disadvantages attaching to the particular asset that are not directly or indirectlyobservable in that market, or the number and / or amount of observable adjustments of which are so great that the valuationis more fairly described as being based on level 3 valuation inputs.

There is no known market for buildings, infrastructure and other assets. These assets are valued at depreciated currentreplacement cost. This method involves:

• The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices formaterials and labour, the quantities of each being estimated based on recent experience of this or similar Councils, oron industry construction guides where these are more appropriate.

• The calculation of the depreciation that would have accumulated since original construction using current estimates ofresidual value and useful life under the prime cost depreciation method adopted by Council.

This method has significant inherent uncertainties, relying on estimates of quantities of materials and labour, residual valuesand useful lives, and the possibility of changes in prices for materials and labour, and the potential for development of moreefficient construction techniques.

At 1 July 2004 upon the transition to AIFRS, Council elected pursuant to AASB 1.D5 to retain a previously established deemedcost under GAAP as its deemed cost. With subsequent addition at cost, this remains as the basis of recognition of non-materialasset classes.

Other Information

Upon revaluation, the current new replacement cost and accumulated depreciation are re‐stated such that the differencerepresents the fair value of the asset determined in accordance with AASB 13 Fair Value Measurement: accumulateddepreciation is taken to be the difference between current new replacement cost and fair value. In the case of land, currentreplacement cost is taken to be the fair value.

All of Council's non financial assets are considered as being utilised for their highest and best use.

Highest and best use


City of Mitcham


Note 7. Infrastructure, Property, Plant & Equipment (continued)

Page 22 of 51





Transition to AASB 13 - Fair Value Measurement

The requirements of AASB 13 Fair Value Measurement have been applied to all valuations undertaken since 1 July 2013 asshown by the valuation dates by individual asset classes below.

Land & Land Improvements

• Basis of valuation: Fair Value / Market Value .• Date of valuation: 1 July 2017.• Valuer: JLL Infrastructure Advisory Pty Ltd.

Council being of the opinion that it is not possible to attribute a value sufficiently reliable to qualify for recognition; land underroads has not been recognised in these reports. Land acquired for road purposes during the year is initially recognised at cost,but transferred to fair value at reporting date, effectively writing off the expenditure.

A capitalisation threshold of $1,000 is applied to the acquisition of land.Level 3 classified Land assets relate to properties where there is an inability or restriction on Council to sell this asset on theopen market.

Council has no material value of Land to be classified in other Levels.

Buildings & Other Structures

• Basis of valuation: Fair Value• Date of valuation: 1 July 2017• Valuer: JLL Infrastructure Advisory Pty Ltd

Buildings have been disclosed as either Fair Value hierarchy Level 2 valuations or as Fair Value hierarchy Level 3 valuations,in accordance with AASB 13 Fair Value Measurement.

Building valuations, disclosed as Level 2, are based on prices for similar assets in an active market, with directly or indirectlyobservable adjustments for specific advantages or disadvantages attaching to the particular asset.

For Building valuations, disclosed as Level 3, there is no known market for these assets and they are valued at depreciatedcurrent replacement cost. This method involves:

- The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materialsand labour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industryconstruction guides where these are more appropriate.- The calculation of the depreciation that would have accumulated since original construction using current estimates of residualvalue and useful life under the straight line depreciation method adopted by Council.

This method has significant inherent uncertainties, relaying on estimates of quantities of materials and labour, residual valuesand useful lives. and the possibility of changes in prices for materials and labour, and the potential for development of moreefficient construction techniques.

Assets acquired since last valuation have been valued at cost.

Building assets received free of charge are valued at $990,000.

In accordance with AASB13 Fair Value Measurement, 21 Buildings have been categorised as Level 2 assets.

Infrastructure

Infrastructure assets were valued by Council officers at written down current replacement cost as at 1 July 2018.

This revaluation was based on a combination of Rawlinson's' index adjusted for effects of actual costs incurred during thereporting period ended 30 June 2018.

The rates and useful lives used by council staff were externally validated by Asset Engineering (Steve Walker B Eng. (Civil)).All acquisitions made after the respective date of valuation are recorded at cost.Infrastructure assets received free of charge are valued at Developer's costs.


City of Mitcham



Page 23 of 51





Plant & Equipment

These assets are recognised on the cost basis.

Office Furniture and Equipment

These assets are recognised on the cost basis.

Other Structures

Other Structure assets were valued by Council officers at written down current replacement cost as at 1 July 2018.This revaluation was based on a combination of Rawlinson's' index adjusted for effects of actual costs incurred during thereporting period ended 30 June 2018.

The rates and useful lives used by council staff, for Other Structures, were externally validated by Asset Engineering(Steve Walker B Eng. (Civil)).

All other assets acquired since last valuation have been valued at cost.Other Structure assets received free of charge are valued at Developer's costs.In accordance with AASB13 Fair Value Measurement, this class of assets has been disclosed as Level 3.

Capitalisation Thresholds

Capitalisation thresholds used by Council for a representative range of assets are shown below.

$Office Furniture & Equipment 1,000Plant & Equipment 1,000Buildings - new contruction/extensions 5,000Park & Playground Furniture & Equipment 1,000Road construction & reconstruction 5,000Paving & Footpaths, Kerb & Gutter 1,000Stormwater Pipes & Pits 5,000Reticulation Extensions 5,000

Estimated Useful Lives

Useful lives are estimated for each individual asset. In estimating useful lives, regard is had to technical and commercialobsolescence, as well as legal and other limitations on continued use. The range of useful lives for a representative range ofassets is shown below, although individual assets may have an estimated total useful life of greater or lesser amount:

Plant, Furniture & EquipmentOffice Equipment 5 to 10 yearsOffice Furniture 3 to 10 yearsVehicles and Road-making Equipment 2 to 8 yearsOther Plant & Equipment 5 to 20 years

BuildingsBuildings - Structures 30 to 180 yearsBuildings - Roofing 25 to 40 yearsBuildings - Fit Outs 15 to 25 yearsBuildings - Services 40 to 60 years

Other StructuresParks & Gardens 7 to 50 yearsPlaygrounds 25 years


City of Mitcham



Page 24 of 51





Open Spaces (Benches, Seats, etc.) 20 to 80 yearsInfrastructureSealed Roads - Surface - Spray Seal 15 yearsSealed Roads - Surface - Dense Graded Asphalt 20 to 25 yearsSealed Roads - Surface - Concrete Block Paving 40 yearsSealed Roads - Surface - Concrete 50 yearsSealed Roads - Pavements - Base 60 to 80 yearsSealed Roads - Pavements - Sub-base 120 to 160 yearsUnsealed Roads 10 yearsBridges - Vehicular 50 to 200 yearsBridges - Pedestrian 35 to 200 yearsFootpaths 10 to 50 yearsKerbing and Gutters 30 to 80 yearsStormwater Pipes & Pits 100 yearsBus Shelters 30 yearsRetaining Walls 80 years

Estimated Residual Values

Residual values are estimated for each individual asset. A residual value of an asset is the estimated amount that wouldcurrently be obtained from disposal of an asset, after deducting the estimated costs of disposal, if the asset were already ofthe age and in the condition expected at the end of its useful life. The disposal is to another party. The estimated amountrepresents a cash component, as in the case of Plant and Equipment.

The range of residual values for a representative range of assets is shown below, although individual assets may have anestimated residual value of a greater or lesser amount:

Minor Plant 0% to 76% of cost basisMajor Plant 16% to 27% of cost basis

Investment Property

As at 30 June 2020, Council did not hold any Investment Property.

City of Mitcham



Page 25 of 51





§Note/Subtotal§

2020 2020 2019 2019$ '000 Current Non Current Current Non Current

(a) Trade and Other Payables

§Subnote§

Goods & Services 946 – 4,226 –Payments Received in Advance 1,848 – 4,520 –Accrued Expenses - Employee Entitlements 27 – 16 –Accrued Expenses - Finance Costs 95 – 105 –Accrued Expenses - Other 5,655 – 1,587 –Deposits, Retentions & Bonds 4 – 4 –Other 38 – 22 –TOTAL Trade and Other Payables 8,613 – 10,480 –

(b) Borrowings§Subnote§

Loans 1,287 10,555 1,235 11,842TOTAL Borrowings 1,287 10,555 1,235 11,842

All interest bearing liabilities are secured over the future revenues of the Council

(c) Provisions§Subnote§

Annual Leave (including oncosts) 2,762 – 2,758 –Long Service Leave (including oncosts) 2,538 608 2,471 616Vested Sick Leave (including oncosts) 173 – 162 –TOTAL Provisions 5,473 608 5,391 616

City of Mitcham


Note 8. Liabilities

Page 26 of 51



Note 8. Liabilities


§Note/Subtotal§

as at 30/06/19 as at 30/06/20

$ '000OpeningBalance

Increments (Decrements) Transfers Impairments

Closing Balance

(a) Asset Revaluation Reserve

§Subnote§

Land 144,478 – – – 144,478Buildings 19,516 – – – 19,516Infrastructure 106,975 – – – 106,975Other Structures 2,756 – – – 2,756JV's / Associates - Other Comprehensive Income 11,614 (581) – – 11,033Total Asset Revaluation Reserve 285,339 (581) – – 284,758

Comparatives 270,961 14,378 – – 285,339

as at 30/06/19 as at 30/06/20

$ '000OpeningBalance

Tfrs to Reserve

Tfrs from Reserve

Other Movements

Closing Balance

(b) Other Reserves

§Subnote§

Other Reserves 11 – – – 11Total Other Reserves 11 – – – 11

Comparatives 11 – – – 11

§Subnote§

PURPOSES OF RESERVES

Asset Revaluation ReservesThe asset revaluation reserve is used to record increments and decrements arising from changes in fair value of non currentassets (less any subsequent impairment losses, where applicable).

Other ReservesA reserve has been recognised in regards to a bequest from the Mitcham Memorial Committee for the maintenance,improvement, extension/enhancement of the Mitcham War Memorial.

City of Mitcham


Note 9. Reserves

Page 27 of 51



Note 9. Reserves



§Note/Subtotal§

$ '000 2020 2019§Subnote§

The uses of the following assets are restricted, wholly or partially, by legislation or other externally imposed requirements. The assets are required to be utilised for the purposes for which control was transferred to Council, or for which the revenues were originally obtained.

Cash & Financial AssetsOpen Space Contributions 175 1,391Community Infrastructure 1,490 22Trails – 166Sturt Creek Linear Park 89 89Traffic Management 50 59Total Cash & Financial Assets 1,804 1,727

Infrastructure, Property, Plant & EquipmentCentennial Park Cemetery Authority 16,180 15,640East Waste Management Authority 137 100Brown Hill and Keswick Creeks Stormwater Board 1,016 610Total Infrastructure, Property, Plant & Equipment 17,333 16,350

Total Assets Subject to Externally Imposed Restrictions 19,137 18,077

Note 11. Reconciliation to Statement of Cash Flows§Note§

$ '000 Notes 2020 2019

(a) Reconciliation of Cash

§Subnote§

Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant risk of changes of value. Cash at the end of the reporting period as shown in the Statement of Cash Flows is reconciled to the related items in the Balance Sheet as follows:

Total Cash & Equivalent Assets 5 5,603 6,959Balances per Statement of Cash Flows 5,603 6,959

City of Mitcham


Note 10. Assets Subject to Restrictions

Page 28 of 51



Note 10. Assets Subject to Restrictions


§Note/Subtotal§

$ '000 2020 2019

(b) Reconciliation of Change in Net Assets to Cash from Operating Activities

Net Surplus/(Deficit) 4,130 5,393Non-Cash Items in Income StatementsDepreciation, Amortisation & Impairment 14,618 14,147Equity Movements in Equity Accounted Investments (Increase)/Decrease 212 (148)Non-Cash Asset Acquisitions (1,888) (4,317)Grants for capital acquisitions treated as Investing Activity (2,291) (195)Net (Gain) Loss on Disposals 2,215 2,832 16,996 17,712

Add (Less): Changes in Net Current AssetsNet (Increase)/Decrease in Receivables 2,069 (2,710)Net (Increase)/Decrease in Inventories (6) (5)Net Increase/(Decrease) in Trade & Other Payables (1,867) 1,385Net Increase/(Decrease) in Other Provisions 74 64Net Cash provided by (or used in) operations 17,266 16,446

$ '000 Notes 2020 2019

(c) Non-Cash Financing and Investing Activities

§Subnote§

Acquisition of assets by means of:Physical Resources Received Free of Charge 2h 1,888 4,317Amounts recognised in Income Statement 1,888 4,317

Total Non-Cash Financing and Investing Activities 1,888 4,317

(d) Financing Arrangements§Subnote§

Unrestricted access was available at balance date to the following lines of credit:Corporate Credit Cards 93 93LGFA Cash Advance Debenture Facility 12,500 12,500

Council does not have access to a bank overdraft facility. Council does have immediate access to a short-term draw-down facility, andvariable interest rate borrowings under cash advance facilities from the Local Government Finance Authority of South Australia.

City of Mitcham


Note 11. Reconciliation to Statement of Cash Flows (continued)

Page 29 of 51



Note 11. Reconciliation to Statement of Cash Flows (continued)


§Note/Subtotal§§Subnote§

Income, E

xpenses and Assets have been directly attributed to the follow

ing Functions / Activities.

Details of these Functions/A

ctivities are provided in Note 12(b).

INC

OM

EE

XP

EN

SE

SO

PE

RA

TING

SU

RP

LUS

(DE

FICIT)

GR

AN

TS IN

CLU

DE

DIN

INC

OM

E

TOTA

L AS

SE

TS H

ELD

(C

UR

RE

NT &

N

ON

-CU

RR

EN

T)$ '000

20202019

20202019

20202019

20202019

20202019

Functions/Activities

Business U

ndertakings107

115161

135(54)

(20)106

115–

1,325C

omm

unity Services

1,6401,762

8,8717,784

(7,231)(6,022)

969901

24,97824,267

Council A

dministration

56,46954,501

12,84313,294

43,62641,207

1,4721,494

17,05615,335

Cultural S

ervices960

5623,436

3,320(2,476)

(2,758)553

48015,017

13,805E

nvironment

5,2872,002

18,34014,033

(13,053)(12,031)

121211

97,22797,828

Recreation

97101

4,8454,671

(4,748)(4,570)

9–

234,548227,620

Regulatory S

ervices1,803

1,9804,662

4,851(2,859)

(2,871)22

21–

–Transport

1,6252,787

10,61210,027

(8,987)(7,240)

1,5942,732

254,261251,858

Unclassified A

ctivities10

142,272

2,144(2,262)

(2,130)–

–19,141

28,128Total Functions/A

ctivities67,998

63,82466,042

60,2591,956

3,5654,846

5,954662,228

660,166

Revenues and expenses exclude net gain (loss) on disposal or revaluation of assets, am

ounts received specifically for new or upgraded assets and physical resources received free of charge.

City of M

itcham

Notes to the Financial S

tatements

for the year ended 30 June 2020

Note 12(a).Functions

Page 30 of 51

Financial Statem

ents 2020C

ity of Mitcham

Notes to the Financial S

tatements

for the year ended 30 June 2020

Note 12(a).Functions



The activities relating to Council functions are as follows:

BUSINESS UNDERTAKINGSTown Bus Service.

COMMUNITY SERVICESPublic Order and Safety, Crime Prevention, Emergency Services, Other Fire Protection, Other Public Order and Safety, Health Services, Pest Control - Health, Immunisation, Nursing Homes, Preventive Health Services, Other Health Services, Community Support, Elderly Citizens Facilities, Home Assistance Scheme, Other Services for the Aged and Disabled, Child Care Centres, Children and Youth Services, Community Assistance, Community Transport, Family and Neighbourhood Support, Other Community Support, Community Amenities, Bus Shelters, Cemeteries, Public Conveniences, Car Parking - non-fee-paying, Telecommunications Networks, and Other Community Amenities.

CULTURAL SERVICESLibrary Services, Mobile Libraries and Housebound Services, Static Libraries, Other Library Services, Cultural Services, Cultural Venues, Heritage, Museums and Art Galleries, and Other Cultural Services.

ENVIRONMENTAgricultural Services, Agricultural Water, Animal / Plant Boards, Landcare, Other Agricultural Services, Waste Management,Domestic Waste, Green Waste, Recycling, Transfer Stations, Waste Disposal Facility, Other Waste Management, Other Environment, Stormwater and Drainage, Street Cleaning, Street Lighting, Streetscaping and Other Environment.

RECREATIONParks and Gardens, Sports Facilities - Indoor, Sports Facilities - Outdoor, and Other Recreation.

REGULATORY SERVICESDog and Cat Control, Building Control, Town Planning, Clean Air/ Pollution Control, Litter Control, Health Inspection, ParkingControl, and Other Regulatory Services.

TRANSPORTBridges, Bus Service, Footpaths and Kerbing, Roads - sealed, Roads - formed, Roads - natural formed, Roads - unformed, Traffic Management, LGGC - Roads (formula funded), and Other Transport.

UNCLASSIFIED ACTIVITIESActivities such as depot operations net of plant recovery and other miscellaneous costs, which are not easily classified in any of the activities, are shown in this function.

COUNCIL ADMINISTRATIONGovernance, Administration n.e.c., Elected Members, Organisational, Support Services, Accounting / Finance, Payroll, Housing for Council Employees, Human Resources, Information Technology, Communication, Rates Administration, Records, Occupancy, Contract Management, Customer Service, Other Support Services, Revenues, LGGC - General Purpose, Natural Resource Management Levy and Separate and Special Rates.

City of Mitcham


Note 12(b). Components of Functions

Page 31 of 51



Note 12(b). Components of Functions




Recognised Financial Instruments

Accounting Policy:

Bank, Deposits at Call, Short Term Deposits

Initially recognised at fair value and subsequently measured at amortised cost; interest is recognised when earned.

Terms & Conditions:Deposits are returning fixed interest rates between 1.06% and 47% (2019: 1.5% and 2.15%). Short term deposits have anaverage maturity of 47 days and an average interest rate of 1.06% (2019: 60 days and 1.8%).

Carrying Amount:Approximates fair value due to the short term to maturity.

Accounting Policy:Initially recognised at fair value and subsequently measured at amortised cost. An impairment provision is recognised usingthe expected credit loss method.

Receivables - Rates & Associated Charges

Terms & Conditions:Secured over the subject land, arrears attract interest of 5.2% (2019: 6.35%). Council is not materially exposed to any individualdebtor, credit risk exposure is concentrated within the Council's boundaries in the State.

Carrying Amount:Approximates fair value (after deduction of any allowance).

Accounting Policy:

Receivables - Fees & Other Charges

Initially recognised at fair value and subsequently measured at amortised cost. An impairment provision is recognised usingthe expected credit loss method.

Terms & Conditions:Unsecured, and do not bear interest. Council is not materially exposed to any individual debtor, credit risk exposure isconcentrated within the Council's boundaries.

Carrying Amount:Approximates fair value (after deduction of any allowance).

Receivables - Other Levels of Government

Accounting Policy:Initially recognised at fair value and subsequently measured at amortised cost. An impairment provision is recognised usingthe expected credit loss method.

Terms & Conditions:Amounts due have been calculated in accordance with the terms and conditions of the respective programs following adviceof approvals, and do not bear interest. All amounts are due by Departments and Agencies of State and Federal Governments.

Carrying Amount:Approximates fair value.

City of Mitcham


Note 13. Financial Instruments

Page 32 of 51



Note 13. Financial Instruments



Liabilities - Creditors and Accruals

Accounting Policy:Liabilities are recognised for amounts to be paid in the future for goods and services received, whether or not billed to theCouncil.

Terms & Conditions:Liabilities are normally settled on 30 day terms.


Liabilities - Interest Bearing Borrowings

Accounting Policy:Initially recognised at fair value and subsequently at amortised cost using the effective interest rate.

Terms & Conditions:Secured over future revenues, borrowings are repayable biannually; interest is charged at fixed rates between 3.52% and8.05% (2019: 3.52% and 8.05%).


Liabilities - Leases

Accounting Policy:Accounted for in accordance with AASB 16 as stated in Note 17.

City of Mitcham


Note 13. Financial Instruments (continued)

Page 33 of 51






§Note/Subtotal§

$ '000 Due < 1 yearDue > 1 year

& ≤ 5 years Due > 5 years

Total Contractual Cash Flows

Carrying Values

2020Financial AssetsCash & Equivalents 11,083 – – 11,083 5,603Receivables 4,625 – – 4,625 4,542Total Financial Assets 15,708 – – 15,708 27,478

Financial LiabilitiesPayables 6,775 – – 6,775 6,765Current Borrowings 1,382 – – 1,382 1,287Non-Current Borrowings – 7,357 6,309 13,666 10,555Total Financial Liabilities 8,157 7,357 6,309 21,823 18,607

2019Cash & Equivalents 6,959 – – 6,959 6,959Receivables 6,736 – – 6,736 6,528Total Financial Assets 13,695 – – 13,695 12,869

Financial LiabilitiesPayables 5,960 – – 5,960 5,960Current Borrowings 1,340 – – 1,340 1,235Non-Current Borrowings – 5,994 5,908 11,902 11,842Total Financial Liabilities 7,300 5,994 5,908 19,202 19,037

The following interest rates were applicable to Council's Borrowings at balance date:

2020 2019

$ '000Weighted Avg

Interest RateCarrying

ValueWeighted Avg

Interest RateCarrying

Value

§Subnote§

Fixed Interest Rates 4.88% 11,842 4.93% 13,077 11,842 13,077

Net Fair ValueAll carrying values approximate fair value for all recognised financial instruments. There is no recognised market for the financial assets of the Council.

City of Mitcham



Page 34 of 51





§Note/Subtotal§

Risk Exposures

Credit Risk represents the loss that would be recognised if counterparties fail to perform as contracted. The maximum creditrisk on financial assets of the Council is the carrying amount, net of any impairment. All Council investments are made withthe SA Local Government Finance Authority and are guaranteed by the SA Government. Except as detailed in Notes 5 & 6 inrelation to individual classes of receivables, exposure is concentrated within the Council's boundaries, and there is no materialexposure to any individual debtor.

Market Risk is the risk that fair values of financial assets will fluctuate as a result of changes in market prices. All of Council'sfinancial assets are denominated in Australian dollars and are not traded on any market, and hence neither market risk norcurrency risk apply.

Liquidity Risk is the risk that Council will encounter difficulty in meeting obligations with financial liabilities. In accordance withthe model Treasury Mangement Policy (LGA Information Paper 15), liabilities have a range of maturity dates. Council also hasavailable a range of bank overdraft and standby borrowing facilities that it can access.

Interest Rate Risk is the risk that future cash flows will fluctuate because of changes in market interest rates. Council has abalance of both fixed and variable interest rate borrowings and investments. Cash flow fluctuations are managed holisticallyin seeking to minimise interest costs over the longer term in a risk averse manner.

City of Mitcham



Page 35 of 51





§Note/Subtotal§

$ '000 2020 2019

(a) Capital Commitments

§Subnote§

Capital expenditure committed for at the reporting date but not recognised in the financial statements as liabilities:

Land 145 69Buildings 1,065 2,007Infrastructure 4,682 1,419Furniture & Fittings 71 –Plant & Equipment 1,804 –Other 1,107 1,068 8,874 4,563

These expenditures are payable:Not later than one year 8,874 4,563

8,874 4,563

(b) Other Expenditure Commitments§Subnote§

Other non-capital expenditure commitments in relation to investment properties at the reporting date but not recognised in the financial statements as liabilities:

Waste Management Services 13,173 12,305 13,173 12,305

These expenditures are payable:Not later than one year 5,764 5,108Later than one year and not later than 5 years 7,409 7,197

13,173 12,305

City of Mitcham


Note 14. Capital Expenditure and Investment Property Commitments

Page 36 of 51



Note 14. Capital Expenditure and Investment Property Commitments



Amounts Indicator Prior periods$ '000 2020 2020 2019 2018

These Financial Indicators have been calculated in accordancewith Information paper 9 - Local Government FinancialIndicators prepared as part of the LGA Financial SustainabilityProgram for the Local Government Association of SouthAustralia.

1. Operating Surplus RatioOperating Surplus 2,166Total Operating Income 67,998 3.2% 5.8% 8.5%

This ratio expresses the operating surplus as a percentage oftotal operating revenue.

2. Net Financial Liabilities RatioNet Financial Liabilities 15,506Total Operating Income 67,998 23% 24% 11%

Net Financial Liabilities are defined as total liabilities lessfinancial assets (excluding equity accounted investments inCouncil businesses). These are expressed as a percentage oftotal operating revenue.

Adjustments to RatiosIn recent years the Federal Government has made advancepayments prior to 30th June from future year allocations offinancial assistance grants, as explained in Note 1. TheseAdjusted Ratios correct for the resulting distortion in key ratiosfor each year and provide a more accurate basis for comparison.

Adjusted Operating Surplus RatioOperating Surplus 2,128Total Operating Income 67,948 3.1% 5.8% 8.5%

Adjusted Net Financial Liabilities RatioNet Financial Liabilities 15,506Total Operating Income 67,948 23% 24% 11%

3. Asset Renewal Funding RatioNet Asset Renewals 15,124Infrastructure & Asset Management Plan required expenditure 19,478 78% 148% 79%

Net asset renewals expenditure is defined as net capitalexpenditure on the renewal and replacement of existing assets,and excludes new capital expenditure on the acquisition ofadditional assets.

City of Mitcham


Note 15. Financial Indicators

Page 37 of 51



Note 15. Financial Indicators


§Note/Subtotal§

$ '000 2020 2019§Subnote§

The following is a high level summary of both operating and capital investmentactivities of the Council prepared on a simplified Uniform Presentation Frameworkbasis.

All Councils in South Australia have agreed to summarise annual budgets and long-termfinancial plans on the same basis.

The arrangements ensure that all Councils provide a common 'core' of financialinformation, which enables meaningful comparisons of each Council's finances.

Income 67,998 63,972less Expenses (65,832) (60,259)Operating Surplus / (Deficit) 2,166 3,713

Net Outlays on Existing AssetsCapital Expenditure on Renewal and Replacement of Existing Assets (15,823) (22,320)add back Depreciation, Amortisation and Impairment 14,618 14,147add back Proceeds from Sale of Replaced Assets 699 584 (506) (7,589)

Net Outlays on New and Upgraded AssetsCapital Expenditure on New and Upgraded Assets (including Investment Property & Real Estate Developments) (4,324) (3,795)add back Amounts Received Specifically for New and Upgraded Assets 2,291 195 (2,033) (3,600)

Net Lending / (Borrowing) for Financial Year (373) (7,476)

City of Mitcham


Note 16. Uniform Presentation of Finances

Page 38 of 51



Note 16. Uniform Presentation of Finances


§Note/Subtotal§

Council does not have any Leases.

City of Mitcham


Note 17. Leases

Page 39 of 51



Note 17. Leases


§Note/Subtotal§

The Council makes employer superannuation contributions in respect of its employees to Statewide Super (formerly LocalGovernment Superannuation Scheme). There are two types of membership, each of which is funded differently. Permanentand contract employees of the South Australian Local Government sector with Salarylink benefits prior to 24 November2009 have the option to contribute to the Accumulation section and/or Salarylink. All other employees (including casuals)have all contributions allocated to the Accumulation section.

§Subnote§

Accumulation only members receive both employer and employee contributions on a progressive basis. Employercontributions are based on a fixed percentage of ordinary time earnings in accordance with superannuation guaranteelegislation (9.50% in 2019/20; 9.50% in 2018/19). No further liability accrues to the Council as the superannuation benefitsaccruing to employees are represented by their share of the net assets of the Fund.

Accumulation only Members

Salarylink is a defined benefit scheme where the benefit payable is based on a formula determined by the member’scontribution rate, number of years and level of contribution and final average salary. Council makes employer contributionsto Salarylink as determined by the Fund’s Trustee based on advice from the appointed Actuary. The rate is currently 6.3%(6.3% in 2018/19) of “superannuation” salary.

In addition, Council makes a separate contribution of 3% of ordinary time earnings for Salarylink members to theirAccumulation account. Employees also make member contributions to the Salarylink section of the Fund. As such, assetsaccumulate in the Salarylink section of the Fund to meet the member's benefits, as defined in the Trust Deed, as theyaccrue.

The Salarylink section is a multi-employer sponsored plan. As the Salarylink section's assets and liabilities are pooled andare not allocated by each employer, and employees may transfer to another employer within the local government sectorand retain membership of the Fund, the Actuary is unable to allocate benefit liabilities, assets and costs between employers.As provided by AASB 119.32(b), Council does not use defined benefit accounting for these contributions.

The most recent actuarial investigation was conducted by the Fund's actuary, Louise Campbell, FIAA, of Willis TowersWatson as at 30 June 2020. The Trustee has determined that the current funding arrangements are adequate for theexpected Salarylink liabilities. However, future financial and economic circumstances may require changes to Council’scontribution rates at some future time.

Salarylink (Defined Benefit Fund) Members

Council also makes contributions to other superannuation schemes selected by employees under the “choice of fund”legislation. All such schemes are of the accumulation type, where the superannuation benefits accruing to the employee arerepresented by their share of the net assets of the scheme, and no further liability attaches to the Council.

Contributions to Other Superannuation Schemes

City of Mitcham


Note 18. Superannuation

Page 40 of 51



Note 18. Superannuation



All joint ventures and associates are required to prepare Annual Financial Statements that comply with the SA Local Government Model Financial Statements.

Council's Share of Net Income Council's Share of Net Assets$ '000 2020 2019 2020 2019

Council's Share of Net IncomeJoint Ventures (212) 148 17,333 16,350Total Council's Share of Net Income (212) 148 17,333 16,350

((a)i) Joint Ventures, Associates and Joint Operations§Subnote§

(a) Carrying Amounts§Total§

$ '000 Principal Activity 2020 2019

Centennial Park Cemetery Authority Public cemetary 16,180 15,640East Waste Management Authority Collection and

disposal of waste 137 100Brown Hill and Keswick Creeks Stormwater Board Oversee

maintenance and construction of stormwater infrastructure 1,016 610

Total Carrying Amounts - Joint Ventures & Associates 17,333 16,350

Centennial Park Cemetery AuthorityCentennial Park Cemetery Authority is a regional subsidiary established in terms of Sections 42 and 43 of the Local Government Act 1999. It is a regional subsidiary of the City of Mitcham and the City of Unley, each holding a 50% interest inthe net assets. The Council's share of net assets of the Authority included in these statements are consistent with the Authority's audited financial statements and notes thereto.

The Eastern Waste Management Authority regional subsidiary was established pursuant to Section 43 of the Local GovernmentAct 1999, for the purpose of the collection and disposal of waste within the areas of the Constituent Councils and the collectionand disposal of waste outside the areas of the Constituent Councils.

East Waste Management Authority

The Authority is a regional subsidiary established by; City of Burnside, City of Norwood, Payneham and St. Peters, Corporationof the Town of Walkerville, City of Mitcham, City of Campbelltown, Adelaide Hills Council. On 26 September 2017 a new charterwas gazetted which has had the effect of decreasing the City of Mitcham's ownership interest from 26.2% to 14.2%. Thetransactions which occur between Council and the Authority are at arm's length and are for the provision of waste managementservices.

The Brown Hill and Keswick Creeks Stormwater Board (the Board) is a Local Government Regional Subsidiary establishedunder Section 43 of and Schedule 2 to the Local Government Act 1999. The Regional Subsidiary is under the control of Cityof Adelaide, City of Burnside, City of Unley, City of Mitcham and the City of West Torrens. The Board was established by aGazettal dated 27 February 2018. The Board has been established to implement or oversee the construction and maintenanceof stormwater infrastructure for the purposes of the implementation of the Plan.


The Subsidiary, in its 2018-19 financial year statements, has recognised $2,884,985 of work in progress relating to HawthornReserve Creek upgrade. The City of Mitcham completed these works during the year and were also treated as work in progress.A council resolution from the 23 June 2020 Council Meeting, Item 9.3 was endorsed to transfer the assets to the Subsidiary.

The Subsidiary's Charter states that one of its purposes is:

4.1.4 to hold stormwater infrastructure constructed in the implementation of the Plan on behalf of the Constituent Councils asagreed from time to time by resolution of the Constituent Councils;


City of Mitcham


Note 19. Interests in Other Entities

Page 41 of 51



Note 19. Interests in Other Entities


Consideration will need to continue to be given to the Identification of assets that are to be transferred as well as maintenance,public liability and insurance obligations. Ongoing discussions between the Subsidiary and constituent Councils to resolvethese issues will continue.

(b) Relevant Interests§Total§

Interest in Operating

Result

Ownership Share of

EquityProportion of Voting Power

$ '000 2020 2019 2020 2019 2020 2019

Centennial Park Cemetery Authority 50.00% 50.00% 50.00% 50.00% 50.00% 50.00%East Waste Management Authority 14.20% 14.20% 14.20% 14.20% 14.20% 14.20%Brown Hill and Keswick Creeks Stormwater Board 10.00% 10.00% 10.00% 10.00% 20.00% 20.00%

(c) Movement in Investment in Joint Venture or Associate§Total§

Centennial Park Cemetery Authority

East Waste Management Authority


$ '000 2020 2019 2020 2019 2020 2019

Opening Balance 15,640 15,522 100 67 614 24Share in Operating Result (226) 102 19 24 (5) 22Share in Other Comprehensive Income (397) – 10 – 176 –New Capital Contributions – – – – 230 –Transfers Between Reserves – 16 – – – –Distributions Received – – – – – 568Adjustments to Equity 1,743 – 9 9 – –Asset Revaluation Reserve Adjustment (581) – – – – –Asset Revaluation Reserve Adjustment – – – – – –Council's Equity Share in the Joint Venture or Associate 16,179 15,640 138 100 1,015 614

(d). Contingent Liabilities of Joint Venture Operations§Total§

$ '000 2020 2019

Each Member is Jointly and Severally Liable for the Debts of the Operation- arising from Council's Share of Joint Operation 9,813 10,129- arising from Joint and Several Liability of all Members 27,755 28,490

The Centennial Park Cemetery Authority has a contingent liability in relation to unused licenses in the event the Authorityceases to take any business. The Authority must pay an annual liability Guarantee Fee, to each Constituent Council, onaccount of the guarantee. The contingent liability for 2020 is $318k (2019: $318k).·

City of Mitcham


Note 19. Interests in Other Entities (continued)

Page 42 of 51



Note 19. Interests in Other Entities (continued)


§Note/Subtotal§

Council does not have any Non-Current Assets Held for Sale or any Discontinued Operations.

Note 21. Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet§Note§

The following assets and liabilities do not qualify for recognition in the Balance Sheet, but knowledge is considered relevantto the users of the financial report in making and evaluating decisions about the allocation of scarce resources.

§Subnote§

As reported in the Financial Statements, Council is of the opinion that it is not possible to attribute a value sufficiently reliably forthese assets to qualify for recognition, and accordingly land under roads has not been recognised in the reports. Land acquiredfor road purposes during the year is initially recognised at cost, but transferred to fair value at reporting date, effectively writingoff the expenditure.

1. LAND UNDER ROADS

At reporting date, Council controlled 405.38 km of road reserves of average width 7.0 metres.

Council is a multi-purpose organisation providing a large range of building, parks infrastructure, playgrounds and other facilitiesaccessible to the public. At any time, it is likely that claims will have been made against Council that remain unsettled.

2. POTENTIAL INSURANCE LOSSES

Council insures against all known insurable risks using a range of insurance policies, each of which is subject to deductable"insurance excesses", the amount of which varies according to the class of insurance.

Council has recognised the potential losses arising from claims known at reporting date based on average historical net cost(including insurance excess) of similar types of claims. Other potential claims not reported to Council may have existed atreporting date.

Council has not guaranteed certain loans and other banking facilities advanced to community organisations and sportingbodies at reporting date (2019: $0).

3. BANK GUARANTEES

Council is the planning consent authority for its area under the Development Act 1993 (as amended). Pursuant to that Act,certain persons aggrieved by a planning decision of the Council may appeal. It is normal practice that parties bear their ownlegal costs. At the date of these reports, Council had notice of 2 appeals against planning decisions made prior to reportingdate. All known costs have been recognised, but the amount of further costs cannot be known until the appeals are determined.

4. LEGAL MATTERS

The City of Mitcham continues to work collaboratively with the Cities of Burnside, Unley and West Torrens and the Corporationof the City of Adelaide to develop a catchment based Stormwater Management Plan (SMP) for the Brown Hill Keswick Creekcatchment. The purpose of the SMP is to mitigate and manage flood risk in the Brown Hill and Keswick Creek catchments andto achieve storm water reuse where feasible and economical.

5. BROWN HILL KESWICK CREEK STORM WATER PROJECT

The project councils submitted the SMP 2012 in late 2012 and this SMP was subsequently approved and gazetted by theStormwater Management Authority (SMA) in March 2013. Under the approved SMP, Councils proposed engineering and otherworks in Brown Hill (downstream of Anzac Highway) and Keswick Creek and its tributaries.These works, referred to a Part A works, were endorsed and comprised approximately 80% of the value of the project.Determination of the remaining flood mitigation works in Brown Hill Creek upstream of Anzac Highway (referred to as Part Bworks) was to be confirmed within one year of gazettal of the SMP 2012 (ie by March 2014).Due to the complexity of the proposed engineering solutions and community interest in the SMP Part B ("dam or no dam"), theinvestigations into the proposed Part B works took longer to complete than originally planned resulting in a further extensionof time being granted by the SMA to September 2015.


City of Mitcham


Note 20. Non-Current Assets Held for Sale & Discontinued Operations

Page 43 of 51



Note 20. Non-Current Assets Held for Sale & Discontinued Operations


The "Brown Hill Keswick Creek SMP Part B Report" was completed in September 2014 and subsequently referred forcommunity consultation during May and June 2015 after the conclusion of Local Government elections. The results ofcommunity consultation and the final decision on proposed Part B works have been finalised.

The gazetted SMP 2012 requires that councils establish a regional subsidiary primarily to undertake the detail design,construction and maintenance of the Part A and B flood mitigation works over a defined project timetable, subject to fundingcommitments from Federal and State Governments. The five project Councils reached agreement to approximately 80% ofthe total proposed project works under Part A and continued to fund the investigation into a preferred option for "Part B" works.

The forecast cost of the Brown Hill and Keswick Creeks Stormwater Management Plan was estimated to be in the order of $147million, with implementation planned over a 10 year period. It was envisaged no construction work would be undertaken untilafter the investigation of Part B works has been completed by the Project and the final preferred concept approved by the SMA.

Based on the estimated cost and cost sharing arrangements approved under the Stormwater Management Plan (SMP 2012),the City of Mitcham's share of the local government contribution is set at 10%, which equates to an indicative cost of between$5.0 million and $7.0 million depending on project funding support received.

During September 2015 all five catchment Councils formally agreed and resolved to accept Option D (the no dam option) as theflood mitigation solution outlined in the Brown Hill Keswick Creek Stormwater Management Plan Part B. The final StormwaterManagement Plan which comprises an amalgamation of Parts A and B to form the final "Brown Hill Keswick CatchmentStormwater Management Plan 2016" was submitted to the SMA for approval on 17 March 2016 with a revised estimated costof $140 million and agreement from the catchment Councils to continue work on the establishment of a Regional Subsidiary.

On 27 February 2018 the South Australian Government gazetted the establishment of the Brown Hill and Keswick CreeksStormwater Board, a regional subsidiary that City of Mitcham will hold a 10% interest in. Council has equity accounted for itsshare in this regional subsidiary in the 2017/18 Annual Financial Statements and will continue to do so, including for 2019/20.

Note 22. Events after the Balance Sheet Date§Note§

Events that occur after the reporting date of 30 June 2020, up to and including the date when the financial statements are"authorised for issue" have been taken into account in preparing these statements.

§Subnote§

Council has adopted the date of receipt of the Auditors' Report as the appropriate "authorised for issue" date relating tothese General Purpose Financial Statements.

Accordingly, the "authorised for issue" date is 11/11/2020.

Council is unaware of any material or significant "non adjusting events" that should be disclosed

City of Mitcham


Note 21. Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet

Page 44 of 51



Note 21. Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet



Key Management Personnel

Transactions with Key Management Personel

The Key Management Personnel of the Council include the Mayor, Councillors, CEO and certain prescribed officers under section 112 of the Local Government Act 1999 . In all, 26 persons were paid the following total compensation:

$ '000 2020 2019

The compensation paid to Key Management Personnel comprises:

Short-Term Employee Benefits 2,469 2,246Long-Term Benefits 8 23Total 2,477 2,269

Amounts paid as direct reimbursement of expenses incurred on behalf of Council havenot been included above.

Council received $Nil from Key Management Personnel other than amounts paid as ratepayers or residents (e.g. rates, animalregistration, etc.).

KMP and relatives of KMPs own retail businesses from which various supplies were purchased as required either for cash oron ordinary account terms. Purchases from none of these individual businesses exceeded $10,000 during the year.

Key management personnel or close family members (including related parties) lodged a total of two planning and buildingapplications during the year. In accordance with the Local Government Act 1999, Key Management Personnel are required todeclare conflicts of interest and take no part in the assessment or approval processes for these applications.

Two elected members are members of the Centennial Park Cemetery Authority's Board of Management.

One elected member is a director of the East Waste Management Authority.

Transactions with Council Regional Subsidiary Entities

The information presented below represents additional information relating to transactions recorded during the financial yearwith Council's Subsidiary entities. The information presented below is in addition to that already disclosed in Note 19. Councilis an equity owner of each Regional Subsidiary disclosed in Note 18 along with other Member Councils.

Member Councils have equal representation on the Board of which Council is a member of the following Subsidiaries:

• Centennial Park Cemetery Authority• East Waste Management Authority• Brown Hill and Keswick Creek Stornmater Board

Member Councils have influence on the financial and strategic operational decisions of the Subsidiary given their equal Boardmember representation.

No one Member Council individually has control over these decisions.

Pmts Made Outstanding Pmts Made Outstanding$ '000 2020 2020 2019 2019

East Waste Management Authority 3,244 83 2867 113Brown Hill and Keswick Creek Stormwater Board 529 0 525 233Total 3,773 83 3392 346

Amounts recorded above as outstanding are recorded as a liability in Note 8.

City of Mitcham


Note 23. Related Party Transactions

Page 45 of 51



Note 23. Related Party Transactions


Liability limited by a scheme approved under Professional Standard Legislation

INDEPENDENT ASSURANCE REPORT ON THE INTERNAL CONTROLS OF THE CITY OF MITCHAM Opinion In our opinion, the City of Mitcham (Council) has complied, in all material respects, with Section 129(1)(b) of the Local Government Act 1999 in relation to the Internal Controls established by the Council relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities so as to provide reasonable assurance that the financial transactions of the Council have been conducted properly and in accordance with law for the period 1 July 2019 to 30 June 2020.

Basis for opinion We have audited the Internal Controls of the Council under the requirements of Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities for the period 1 July 2019 to 30 June 2020 have been conducted properly and in accordance with law. We conducted our engagement in accordance with Standard on Assurance Engagements ASAE 3150 Assurance Engagements on Controls issued by the Auditing and Assurance Standards Board.

We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

The Council’s Responsibility for the Internal Controls The Council is responsible for implementing and maintaining an adequate system of internal controls, in accordance with Section 125 of the Local Government Act 1999 to ensure that the receipt, expenditure and investment of money, the acquisition and disposal of property, and incurring of liabilities have been conducted properly and in accordance with law.

Our Independence and Quality Control

We have complied with the independence and other relevant ethical requirements relating to assurance engagements, and applying Auditing Standard ASQC 1 Quality Control for Firms that Perform Audits and Review of Financial Reports and Other Financial Information, and Other Assurance Engagements in undertaking the assurance engagement.

Assurance Practitioner’s Responsibilities

Our responsibility is to express an opinion on the Council’s compliance with Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities, based on our procedures have been conducted properly and in accordance with law.

Page 46 of 51



2

ASAE 3150 requires that we plan and performed our procedure to obtain reasonable assurance about whether, in all material respects, the controls are suitably designed to achieve the control objectives and the controls operating effectively through the period. An assurance engagement to report on the designed and operating effectiveness of controls involves performing procedures to obtain evidence about the suitability of the design of the controls to achieve the control objectives and the operating effectiveness of the controls throughout the period. The procedures selected depend on our judgement, including the assessment of the risks that the controls are not suitably designed or the controls did not operate effectively. Our procedures included testing the operating effectiveness to the controls that we consider necessary to achieve the control objectives identified. An Assurance engagement of this type also includes evaluating the suitability of the control objectives.

Limitation on Use This report has been prepared for the members of the Council in accordance with Section 129(1)(b) of the Local Government Act 1999 in relation to the Internal Controls specified above. We disclaim any assumption of responsibility for any reliance on this report to any persons or users other than the members of the Council, or for any purpose other than that for which it was prepared. Limitations of Controls

Because of the inherent limitations of any internal control structure it is possible that, even if the controls are suitably designed and operating effectively, the control objectives may not be achieved so that fraud, error, or non-compliance with laws and regulations may occur and not be detected.

An assurance engagement on operating effectiveness of controls is not designed to detect all instances of controls operating ineffectively as it is not performed continuously throughout the period and the tests performed are on a sample basis. Any projection of the outcome of the evaluation of controls to future periods is subject to the risk that the controls may become inadequate because of changes in conditions, or that the degree of compliance with them may deteriorate.

DEAN NEWBERY & PARTNERS CHARTERED ACCOUNTANTS

SAMANTHA CRETEN PARTNER Signed on the 12th day of November 2020 at 214 Melbourne Street, North Adelaide, South Australia, 5006

Page 47 of 51




INDEPENDENT ASSURANCE REPORT ON THE INTERNAL CONTROLS OF THE CITY OF MITCHAM Opinion In our opinion, the City of Mitcham (Council) has complied, in all material respects, with Section 129(1)(b) of the Local Government Act 1999 in relation to the Internal Controls established by the Council relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities so as to provide reasonable assurance that the financial transactions of the Council have been conducted properly and in accordance with law for the period 1 July 2019 to 30 June 2020.

Basis for opinion We have audited the Internal Controls of the Council under the requirements of Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities for the period 1 July 2019 to 30 June 2020 have been conducted properly and in accordance with law. We conducted our engagement in accordance with Standard on Assurance Engagements ASAE 3150 Assurance Engagements on Controls issued by the Auditing and Assurance Standards Board.

We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

The Council’s Responsibility for the Internal Controls The Council is responsible for implementing and maintaining an adequate system of internal controls, in accordance with Section 125 of the Local Government Act 1999 to ensure that the receipt, expenditure and investment of money, the acquisition and disposal of property, and incurring of liabilities have been conducted properly and in accordance with law.

Our Independence and Quality Control

We have complied with the independence and other relevant ethical requirements relating to assurance engagements, and applying Auditing Standard ASQC 1 Quality Control for Firms that Perform Audits and Review of Financial Reports and Other Financial Information, and Other Assurance Engagements in undertaking the assurance engagement.

Assurance Practitioner’s Responsibilities

Our responsibility is to express an opinion on the Council’s compliance with Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities, based on our procedures have been conducted properly and in accordance with law.

Page 48 of 51



2

ASAE 3150 requires that we plan and performed our procedure to obtain reasonable assurance about whether, in all material respects, the controls are suitably designed to achieve the control objectives and the controls operating effectively through the period. An assurance engagement to report on the designed and operating effectiveness of controls involves performing procedures to obtain evidence about the suitability of the design of the controls to achieve the control objectives and the operating effectiveness of the controls throughout the period. The procedures selected depend on our judgement, including the assessment of the risks that the controls are not suitably designed or the controls did not operate effectively. Our procedures included testing the operating effectiveness to the controls that we consider necessary to achieve the control objectives identified. An Assurance engagement of this type also includes evaluating the suitability of the control objectives.

Limitation on Use This report has been prepared for the members of the Council in accordance with Section 129(1)(b) of the Local Government Act 1999 in relation to the Internal Controls specified above. We disclaim any assumption of responsibility for any reliance on this report to any persons or users other than the members of the Council, or for any purpose other than that for which it was prepared. Limitations of Controls

Because of the inherent limitations of any internal control structure it is possible that, even if the controls are suitably designed and operating effectively, the control objectives may not be achieved so that fraud, error, or non-compliance with laws and regulations may occur and not be detected.

An assurance engagement on operating effectiveness of controls is not designed to detect all instances of controls operating ineffectively as it is not performed continuously throughout the period and the tests performed are on a sample basis. Any projection of the outcome of the evaluation of controls to future periods is subject to the risk that the controls may become inadequate because of changes in conditions, or that the degree of compliance with them may deteriorate.

DEAN NEWBERY & PARTNERS CHARTERED ACCOUNTANTS

SAMANTHA CRETEN PARTNER Signed on the 12th day of November 2020 at 214 Melbourne Street, North Adelaide, South Australia, 5006

Page 49 of 51



of 51




Certification of Auditor’s Independence

I confirm that, for the audit of the financial statements of the City of Mitcham for the year ended 30 June 2020, I have maintained my independence in accordance with the requirements of APES 110 – Code of Ethics for Professional Accountants, Section 290, published by the Accounting Professional and Ethical Standards Board, in accordance with the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act.

This statement is prepared in accordance with the requirements of Regulation 22 (5) Local Government (Financial Management) Regulations 2011.

SAMANTHA CRETEN

Partner

DEAN NEWBERY & PARTNERS

CHARTERED ACCOUNTANTS

Dated this 12th day of November 2020

Page 51 of 51



SUBSIDIARY REPORTS

CENTENNIAL PARK CEMETERY AUTHORITY 2019/20 ANNUAL REPORTThe 2019/20 Annual Report for the Centennial Park Cemetery Authority can be found via their website at:www.centennialpark.org/about/view-corporate-information/

EAST WASTE 2019/20 ANNUAL REPORTThe 2019/20 Annual Report for the Eastern Waste Authority can be found via their website at:www.eastwaste.com.au/news-publications/annual-reports/

BROWN HILL AND KESWICK CREEKS STORMWATER BOARD 2019/20 ANNUAL REPORTThe 2019/20 Annual Report for the Brown Hill and Keswick Creek Stormwater Management Board can be found via their website at:bhkcstormwater.com.au/agendas-minutes-reports/


http://www.centennialpark.org/about/view-corporate-information/






http://www.eastwaste.com.au/news-publications/annual-reports/





http://bhkcstormwater.com.au/agendas-minutes-reports/


