city of mountlake terrace 6-year financial forecast …
TRANSCRIPT
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CITY OF MOUNTLAKE TERRACE
6-YEAR FINANCIAL FORECAST
2013-2018
September 17, 2012
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“Greatness is not a function of circumstance.
Greatness is largely a matter of conscious choice
and discipline.”
Jim Collins, author, Good to Great and Great by Choice
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Citizens
Mayor
Mayor Pro Tem
City Council
City Manager
Administrative Services
Municipal Court
& Jail Services
Public Works
Police
Engineering Services
Fire
Recreation & Parks
Community & Economic
Development
City Attorney City Clerk & Community Relations
Boards & Commissions
Community Partnerships
3
-- Arts Advisory Commission
-- Community Policing Advisory Board
-- Lodging Tax Advisory Committee
-- LEOFF 1 Disability Board
-- Library Board
-- Planning Commission
-- Recreation & Parks Advisory Commission
-- Neighborhood Parks Improvement
Subcommittee (NPIS)
- Association of Washington Cities (AWC)
- Community Transit
- Economic Alliance Snohomish County (EASC)
- Edmonds School District
- Federal Legislators (1st Congressional District)
- Lake Ballinger/McAleer Creek Watershed Forum
- Mountlake Terrace Business Association
- Mountlake Terrace Garden Club
- Mountlake Terrace Seniors Group
- Puget Sound Regional Council (PSRC)
- Regional Fire Authority Planning Committee
- SeaShore Transportation Forum
- SERS
- SNOCOM
- Snohomish County
- Snohomish County Cities & Towns (SCC)
- Snohomish County Tomorrow (SCT)
- Snohomish Health District
- State Legislators (1st & 21st Districts)
- Sound Transit
- Tour de Terrace
- WRIA 8 Forum
2012 Population: 20,090
2012 Employment: 6,576
2012 Budget: $54.0 million
Mixed services of 154.62 FTEs,
contracts & volunteers
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City Employees 4
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Total Comparable Employees 5
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Purpose of Financial Forecast 6
Identifies Financial Issues and Opportunities
Background for Financial Policies
Examines Financial Trends
Determine whether adequate revenues will be available to
maintain current and projected City service levels
Provides a Basis to Discuss and Identify Feasible Solutions
Note: This 6-Year Financial Forecast has been developed to assist the City Council with long-range
financial forecasting. The Forecast is subject to changes in the economy, and future actions of the City
Council.
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Goals and Objectives 7
City Council Goals for 2012-2014
Protect and enhance the City’s Financial Health and Stability while maintaining appropriate and essential Public Services in a cost effective manner;
Generate Economic Development throughout the Community;
Review, prioritize and implement Capital Infrastructure Projects to include the development of a strategy to address the City’s aging public facilities;
Implement the Downtown “Main Street” Revitalization Project;
Implement Civic Center plan to include financing options for voter consideration; and
Develop and Implement effective Communication and Outreach with the Community
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Executive Summary 8
“Great Recession”
Continued deterioration of economy that began in Dec 2007
Unprecedented financial and economic challenges
Uncertainty in financial and credit markets
Housing market meltdown; falling property values
Employee layoffs
Continued unemployment and growing under-employment
(highest in decades)
Slowdown in consumer spending
Consumer confidence lowest in decades
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Change and uncertainty of economic conditions
Lack of economic recovery
Elimination and reductions of public services to include layoffs
Delay and cancellation of infrastructure projects
Recovery lag for local governments
Most difficult years (upwards of 10+ years) are still ahead
Major operating revenue sources continue to fall short of
projections
(e.g., property tax, sales tax, utility tax, gambling tax & state-shared
revenues)
State & federal budget deficits
(e.g., loss of state shared revenues, public defender costs)
Economic Challenges
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Rising employee costs
(e.g., health care, pension, L&I, worker’s comp costs)
Demand for services from local governments
(e.g., economic development, senior services, community groups)
Underdeveloped/underutilized commercial areas
(e.g., downtown, economic incentives)
Age of City’s physical infrastructure
(30-50 years old)
Unfunded capital improvement needs
(e.g., Town Center Investments, Civic Center)
“Zero-sum” environment
(e.g., balancing “needs” and “wants”)
Economic Challenges
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Economic Forecast
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Impact of Great Recession 2012 Forecast vs. 2008 Forecast
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General Fund General operating fund of the City and accounts for all activities not required to
be accounted for in some other fund. The General Fund pays for public safety,
building development and planning, parks, and City Council.
Utility Funds Self-supporting through user rates and charges.
Storm Water Utility maintains, operates and administers the City’s natural and
developed storm and surface water conveyance system.
Sewer Utility provides uninterrupted sewer service to the Community.
Water Utility provides potable water to the community that meets or exceeds all State
and EPA standards.
Capital Improvement Funds Account for the acquisition or construction of major capital facilities except
those financed by utility and trust funds.
Legal Restraints on Finances
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Legal Restraints on Finances
Fund Type
2012
Revised
General Government
$24.2 million
Utilities
$20.0 million
Capital Improvement
$9.8 million
TOTAL
$54.0 million
2012 Revised Budget
Restricted
$44.1 million
82%
Unrestricted
$9.9 million
18%
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Legal Restraints on Finances 16
General Government Legal Mandates & Requirements
Financed from $9.9 million Unrestricted Revenues
Legislative Body & CEO Contractual Requirements
City Attorney & Legal Services •Fire & EMS
City Clerk •Prosecuting Attorney
Election Services •Public Defender
Growth Management Act (GMA) •Municipal Court
Financial Reporting & Audit •Jail
Debt Service •SNOCOM & SERS communication
Police Chief •LEOFF 1 Medical Disability Benefits
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Legal Restraints on Finances 17
General Government Discretionary Programs
Financed from $9.9 million Unrestricted Revenues
Community Outreach/Communication Police Services
Economic Development •Patrol & Detectives
Code Compliance •Domestic Violence
Parks Services •Code Enforcement
Property Management •Animal Control
Recreation Services •Citizen’s Academy
Street Maintenance •Emergency Operations
Mountlake Terrace Seniors &
Mountlake Terrace Garden Club
Evergreen Award Program
•Special Services (e.g., traffic, K9,
reserve program, explorers, bike
patrol, SWAT, narcotics)
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City’s Approach to Great Recession 18
Why is the City of Mountlake Terrace weathering
the most difficult economic times in generations?
Strong and Effective City Council Leadership
Continuous Focus on Business Model & Organizational
Improvements
Strategic Focus on Core Community Priorities (e.g., capital
investment, economic development, finances, public safety, recreation &
parks, public works)
Resources aligned with Community’s Priorities
Adhering to sound & prudent financial policies
Balanced budget (operating revenues align with operating
expenditures)
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City’s Approach to Great Recession 19
Why is the City of Mountlake Terrace weathering
the most difficult economic times in generations?
Maintaining Adequate Reserves
Six-year financial forecast
Balance between Basic Services & Capital Investment
Local, Regional & National Partnerships
Advancing Technological Solutions
Fees for Service Reflecting Cost of Delivery
Recreation Services
Development Services
Utility Services
“Beware of little expenses.
A small leak will sink a great ship.”
--Benjamin Franklin
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Economic Development as a priority
(e.g., broaden & diversify economic base, focus on
underdeveloped/underutilized commercial areas)
Aggressive $100.5 million CIP (2006-2018)
Leveraging $10.46 million in state and federal funds &
$5.75 million public works trust fund loan
City’s Approach to Great Recession
We no longer subscribe to…
“That’s the way we always did it”
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Increased Services Public Safety (e.g., SWAT, code enforcement, animal control), Park
Services, Streets & ROW Maintenance, and Facilities Maintenance
Highest level of service in years -- low employee turnover
Streamlined Services (examples) Contract for fire & EMS services ($600,000 per year beg 2005)
Custodial services transitioned from in-house to contract ($250,000 per year beg 2007)
Elimination of management positions ($400,000 per year beg 2006)
Fleet management best practices ($300,000 per year beg 2009)
Proactive (vs. reactive) approach with implementation of action
strategies and preventative measures
City’s Approach to Great Recession
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Regional Fire Protection Services Authority (RFA);
Restrictive General Fund cost controls;
Ongoing focus on grant opportunities (part of organizational
culture);
Opportunities for volunteers and interns;
Computer server virtualization;
Jail services agreement with Okanogan County;
Thermoplastic street marking equipment versus contracting;
Verdant Health Commission – possible partnerships with
MTYAA and others;
City’s Approach to Great Recession
“Doing business as usual is not an option anymore”
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Animal shelter provider – transitioned to PAWS;
Fleet Management pilot project;
Recreation Pavilion Energy Systems Improvements;
Street Light pilot project;
Emergency Operation Center (EOC) at Operations Facility,
which reduces costs at new Civic Center; and
Funded with $250,000 Homeland Security Grant;
Cost savings ideas from city employees.
City’s Approach to Great Recession
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Discretionary funding eliminated
Costs must be approved in advance by Finance Director and
City Manager
Overtime requests must be approved in advance by the
department director
Non-essential capital purchases delayed
Fleet & equipment
Information technology
Recreation & Parks
Unanticipated state & federal funds
Fuel efficiency
Employee Healthcare Task Force
Action Strategies & Preventative Measures
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Resource Allocation
City Attorney contract reduced to 2002 level of service
Current & future vacant general government positions will not
be filled with the exception of police patrol
Partnership between street maintenance and park services
Communications Specialist position funded with General
Fund resources reduced to half-time
Civil Engineer II position assigned part-time to capital and
construction program
Consolidation of customer service unit with police and finance
Finance providing services to SNOCOM
Consolidation of custody transport & electronic home
monitoring with code enforcement and animal control
Action Strategies & Preventative Measures
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Continued focus on service delivery and identification of
organization and resource efficiencies (e.g., public safety,
finance, municipal court & jail)
Continued focus on economic development (e.g.,
economic incentives, Town Center investments)
Steps not taken…
Use of financial reserves
Reduction or elimination of capital improvement projects
Across the board reductions
Practicing Fiscal Responsibility
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Independent 3rd party review of City’s finances
Clean annual audits by State Auditor’s Office (SAO)
Certificate of Achievement for Excellence in Financial Reporting for Comprehensive Annual Financial Report (CAFR), which is a higher level of reporting than required by law
Distinguished Budget Presentation Award for 2011/2012 Biennial Budget “The City’s Strategic Management Plan focuses on economic development, capital
infrastructure improvements, and overall fiscal stability. Overall this is an exemplary Policy Plan presentation.”
“The Department Directors have clear direction from the elected officials. Service delivery improvements are monitored to assure they are meeting the strategic plan prescribed.”
“Coordination between and among the policy decision makers and the administrative staff is apparent. The elected officials and management have clearly developed organization-wide policy goals that will lead the City into the next decade.”
“The policy initiatives are monitored by the elected officials and adjustment to the policy goals when necessary are executed. Overall this is a proficient presentation that will lead the City into the next decade with a strategic management plan this will produce improvements to City services and overall quality of life for the citizens.”
Standard & Poor’s (S&P) assigned its ‘AA’ Rating
Practicing Fiscal Responsibility
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General Government Funds (10)
General (1)
Special Revenue (7) Street Operating
Strategic Reserve
Hotel/Motel Tax
Solid Waste Service
Recreation
Accumulated Leave Reserve
Housing Needs
Debt Service (1)
Internal Service (1) Fleet Management
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General Government Funds
Property Tax
Sales Tax
Utility Tax
Gambling Tax
Recreation Fees
License Fees
Development Service Fees
Fines & Forfeitures
State-shared revenues (liquor profits
tax, liquor excise tax, motor fuel tax, criminal
justice funds)
Cable and solid waste franchise
fees
Investment interest
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Where do we get the funds?
Taxes, 57.7%
Fines & Forfeitures,
2.4%
Recreation Fees, 15.2%
Licenses & Permits,
5.9%
State-Shared
Revenues, 3.6%
Charges for Services,
14.0%
Investment Interest,
1.2% $35.9 million
2013/2014 Operating Revenues
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General Government Funds
Public Safety
Police
Fire & EMS
Jail
Court
Emergency Operations
Communications (SNOCOM & SERS)
LEOFF 1
Community Outreach & Information
Development Services
Land Use & Zoning
Recreation & Parks
Street Maintenance
Finance, Information Technology and
Human Resources
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What does it pay for? 2013/2014 Operating Expenditures
Public Safety 49%
Recreation & Parks 27%
Finance, Information
Svcs & Human
Resources 9%
Development Services,
Land Use & Zoning
5%
Street Maintenance
5%
Community Outreach & Information
5%
$35.5 million
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General Government Funds
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General Government Financial Trends
2007 (2.5%) 2013 (0.3%)
2008 0.0% 2014 2.9%
2009 (4.6%) 2015 2.7%
2010 4.5% 2016 2.4%
2011 (1.9%) 2017 2.7%
2012 3.5% 2018 2.7%
Avg (0.2%) Avg 2.2%
Overall
Average 1.0%
2007 (3.1%) 2013 (2.2%)
2008 7.8% 2014 4.2%
2009 (6.7%) 2015 2.1%
2010 2.9% 2016 2.3%
2011 (3.0%) 2017 2.9%
2012 7.2% 2018 3.1%
Avg 0.8% Avg 2.1%
Overall
Average 1.4%
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Revenue Trends Expenditure Trends
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Revenue Trends &
Assumptions 2006-2012 2013 2014 2013-2018 2006-2018
Property Tax 1.4% 2.0% 2.0% 2.0% 1.7%
Property Tax-EMS 3.0% -7.0% 4.4% 1.6% 2.3%
Sales Tax 0.5% 2.9% 5.6% 2.3% 1.4%
Utility Tax 1.7% 2.8% 1.1% 2.7% 2.2%
Gambling Tax -4.3% 0.0% 1.0% 1.5% -1.4%
Admission & Other Taxes 1.8% -0.8% 0.0% 1.8% 1.8%
State-Shared Revenue &
Intergovernmental -5.0% -9.7% 8.1% 1.7% -1.7%
Licenses & Permits 8.2% -8.3% 4.3% 1.3% 4.8%
Charges for Services -5.5% 10.1% 3.5% 4.2% -0.7%
Interest & Misc -2.6% 26.2% -1.3% 5.3% 1.3%
Fines & Forfeitures 10.6% -2.3% 0.0% 1.6% 6.1%
Recreation Fees 4.9% -9.7% 3.3% 0.9% 2.9%
Total General Government -0.2% -0.3% 2.9% 2.1% 1.0%
General Government Financial Trends 35
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Expenditure Trends &
Assumptions 2006-2012 2013 2014 2013-2018 2006-2018
City Council/City Manager (1) 2.8% 0.9% 1.9% 2.3% 2.6%
Municipal Court & Jail 0.3% 3.8% 0.2% 2.7% 1.5%
Administrative Services (2) 1.6% 10.0% 2.0% 4.0% 2.8%
Property Management -4.5% 10.3% 1.1% 3.9% -0.3%
Police 4.5% -6.9% 2.2% 1.4% 2.9%
Fire 3.1% 2.3% 2.8% 3.0% 3.0%
Community Development (3) -4.8% -2.9% 1.5% 1.8% -1.5%
Recreation 3.0% -8.1% 2.8% 0.1% 1.6%
Parks Services -4.3% 5.2% 1.5% 3.1% -0.6%
Public Works (Streets) 2.5% 0.7% 0.9% 2.3% 2.4%
Total General Government 0.8% -2.2% 4.2% 1.9% 1.4%
General Government Financial Trends 36
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Annual Growth -- Key Cost Drivers 2007-2014
LEOFF 1 Medical Benefits 3.3%
Employee Pension (PERS/LEOFF2) 16.7%
Employee Healthcare 10.1%
District Court 11.2%
Public Defender 10.6%
Building Repair & Maintenance 8.0%
Election Services 5.1%
Transfer to Streets 13.2%
Total General Fund 1.7%
General Government Financial Trends 37
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Property Tax Growth 2007 - 2013
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2012 Average Property Tax Levy Amount
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How Mountlake Terrace Compares 2012 Typical Property Tax Bill
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DID YOU KNOW? The average annual property
tax bill decreased $98
or $8.17 per month in 2012
and is projected to decrease
further in 2013.
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Combined Sales Tax & Property Tax
Revenues per Capita 42
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BAN/LOC Uses: $1,674,039 46
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BAN/LOC Repayment: $1,674,039 47
$18,397 $38,650 $39,000 $41,000
$62,776 $54,766 $46,454 $37,831 $28,885 $19,603 $9,973
$213,624 $221,634 $229,946 $238,569 $247,515 $256,797 $266,427
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Interest Principal
Term: 2014-2020 (7 yrs)
Interest Rate: 3.75%
Debt service: $276,400/yr
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2006 – 2010 Average Debt Payments (Principal and Interest)
49
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Programs Not Included in the Forecast
50
No new or enhanced operating programs
One-time General Fund programs that are evaluated each
biennium
Communication Specialist ($39,000)
Citizen survey ($10,000)
Economic Alliance Snohomish County ($10,000)
Economic Development Program ($138,000)
Police Cadets ($18,000)
Parks -- bark & pressure washing ($20,000)
Special weapons and tactics/SWAT ($14,000)
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Programs Not Included in the Forecast
51
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Sound underlying financial assumptions Consistent with adopted financial
policies
Operating surplus through 2018 Not using one-time funds for
ongoing operations
Expenditures growing faster than revenues Conservative assumptions
Strong contingencies & reserves 2% contingency
5% general fund reserve
Strategic reserve
Equipment reserve
Accumulated leave reserve
Effective management of debt – averages 3.3% of operating revenue between 2013-2018
Strategy to repay BAN/LOC incorporated into financial forecast
Average over $500,000 annually from General Fund invested to streets
85.9% Recreation cost recovery between 2013-2018
Ability to maintain current level of service in public safety, parks, recreation, street maintenance, development services, etc.
Zero-sum approach No program or service
reductions
52
Summary: General Government Funds
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Capital Improvement Funds (3) 53
Real Estate Excise Tax (REET)
Street Construction
Capital Improvement
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Capital Improvement Funds
One-time general government
funds
Real estate excise tax (REET)
Arterial motor vehicle fuel tax
State and federal grants
Transportation & park impact fees
Investment interest
Transportation Benefit District
(TBD)
Bonds (voter-approved)
Street overlay program
Chip seal program
Street reconstruction
Sidewalks
Property management &
public facilities
Park improvements
Traffic and signal control
program
54
Where do we get the funds? What does it pay for?
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Capital Improvement Funds (pt 1) 55
Financing Sources
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Capital Improvement Funds (pt 2) 56
Construction Program & Ending Fund Balances
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57
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Civic Center $25 million (impact to average single family resident - $11.59/month)
Town Center $12 million
Downtown “Main Street” Revitalization Project
56th Avenue West (230th & 236th)
236th Street SW (I-5 & 56th)
232nd Street SW (58th & 56th)
$6.5 million secured,
seeking $5.5 million
Priority Projects
– Community and Senior Activity Center – Library improvements
– Police Station expansion & remodel – City Hall
– Public meeting rooms – Sustainable design
• energy efficient
• environmentally friendly
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60
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Prioritized/Unfunded Capital Projects
Project Cost
Recreation Pavilion $38,531,600
Parks & Open Space $3,070,000
Police Equipment $500,000
Street Lighting Retrofits $150,000
Public Works Equipment $65,000
Golf Course Parking Lot $280,000
61
Project Cost
East/West Town Square Circulator $2,400,000
Town Center Plaza $3,855,000
Street Overlays (2014-2018) $2,000,000
Chip Seal Program (2014-2018) $1,250,000
Traffic Calming (2013-2018) $120,000
Bicycle Routes (2015-2018) $80,000
Sidewalks (2016-2017) $200,000
ADA Sidewalk Program (2015-2018) $80,000
52nd Ave W to 53rd Ave W
Connection $1,799,000
Total Unfunded: $54,380,600
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Utility Funds (3)
Storm Water
Sewer
Water
62
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Utility Fund Policies 63
Separation of utility accounts to avoid subsidies between utilities.
Completion of a utility rate study every five years (e.g., 1999, 2004,
2009, 2014, 2019).
Minimum operating and maintenance reserves should be
maintained for each utility:
For each utility the operating reserves will be maintained in the amount
equivalent to 15% of total operating and maintenance expenses.
Rates should be stable over time to avoid dramatic rate adjustments.
Sufficient funding should be made to provide for the adequate maintenance and/or replacement of capital plant and equipment.
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Utility Funds 64
Utility
Revenue &
Expense
Assumptions
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65
Operating Component
Utility Funds (pt 1)
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66
Construction Program & Ending Fund Balances
Utility Funds (pt 2)
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67
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Average Monthly Combined Water, Sewer and Storm
Water Rates for a Single-Family Residence 68
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69
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70
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Summary: Utility Funds
Stand alone enterprise funds
Utility revenue sufficient to support
maintenance & operations Water -- $3.8 million (avg)
water distribution costs
water supply
Sewer -- $3.8 million (avg)
sewage collection system
sewage treatment
Storm Water -- $1.9 million (avg)
storm water collection system
street sweeping
regulatory compliance
Operating reserve equal to 15% of
operating expenditures & one year’s
debt service reserves in all utilities
Effective utilization of debt in support
of construction program
System rehabilitation & expansion
$27.6 million (2012-2018)
Allows for coordination with Street & Road Improvements
Storm Water Construction
$8.0 million
Includes Lake Ballinger Watershed Partnership Strategy, NPDES II, increased water quality program, “Main Street” project, storm water detention facility project at civic center
Decant Station (w/ water and sewer utility)
Sewer Construction
$8.5 million
Water Construction
$11.1 million
71
Maintenance & Operations Construction Program
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Beyond 2012 72
Continue to practice fiscal
responsibility
Concerns
Lack of economic recovery
Continued uncertainty
Major operating revenues
continue to lag
State & federal budget deficits
(e.g., legislative changes, loss of
revenue)
Rising employee healthcare and
pension costs
Priority capital improvement
projects
Downtown “Main Street”
Revitalization Project
Civic Center
Funding alternatives
State & Federal Grants
Regional Fire Authority (RFA)
Levy Lid Lift
Park & Recreation District options
Voter-approved bonds
See City of Mountlake Terrace Guide to Revenue
Sources, Alternatives and Options (April 2007)
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Conclusion 73
Balanced operating budget Sound underlying financial and management assumptions & policies in place
Consistent with adopted financial policies
Not using one-time funds for ongoing operations
Action strategies and preventative measures are working
• Ability to maintain current level of service in public safety, parks, recreation, street maintenance, development services, etc.
– No program, service reductions or lay-offs at this time
– Continue to focus on community goals and objectives
Aggressive and Proactive Capital Improvement Plan ($100.5 mil)
Strong Reserves
2% contingency; 5% general fund reserve; 5% Strategic Reserve; Equipment Reserve; Accumulated Leave Reserve
Operating reserve equal to 15% of operating expenditures and one year’s debt service in all utilities
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Looking Ahead
10/1/2012 Presentation of 2013-2014 Proposed Biennial Budget
10/11/2012 Department Presentations
10/18/2012 Department Presentations
10/11/2012 Review of Utility Revenue Bond Ordinance
10/15/2012 Adoption of Utility Revenue Bond Ordinance
11/1/2012 Review of 2013-2014 Proposed Biennial Budget
Review of Proposed 2013 Property Tax Levy Ordinance
11/5/2012 Public Hearing of 2013-2014 Proposed Biennial Budget
Public Hearing of 2013 Property Tax Levy Ordinance
Adoption of Resolution to Update Development Fee Schedule
Adoption of Resolution Establishing Recreation and Park Fees
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Looking Ahead
11/15/2012 Review of Proposed 2013-2014 Biennial Budget (if needed)
Review of Proposed 2013 Property Tax Levy Ordinance (if
needed)
Review of 2013-2018 Six Year Transportation Improvement Plan
(TIP) Ordinance
Review of 2012 Budget Amendment Ordinance (tentative)
11/19/2012 Adoption of 2013-2014 Proposed Biennial Budget
Adoption of 2013 Property Tax Levy Ordinance
Public Hearing and Adoption of 2013-2018 Transportation
Improvement Program (TIP) Ordinance
Adoption of 2012 Budget Amendment Ordinance (tentative)
11/29/2012 3rd Quarter 2011 Financial Report and Performance Measures
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Q & A 76