city of oak grove council meeting city …€¦ · mayor korin will bring his recommendations...

CITY OF OAK GROVE COUNCIL MEETING CITY COUNCIL CHAMBERS - 19900 NIGHTINGALE ST. NW

Monday, October 27, 2014

7:00PM AGENDA

CALL TO ORDER; PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Korin Councilmember Lawrence Councilmember Wylie Councilmember Denno Councilmember Sullivan

others Present:

Present D

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Absent D

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Staff: Rick Juba, City Administrator; MSA, Engineer; Kennedy & Graven, Attorney; Sherry Fiskewold, City Clerk

PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.

ANNOUNCEMENTS

PETITIONS, INDIVIDUALS, PRESENTATIONS AND INQUIRIES

PUBLIC HEARINGS x. Assessment roll for delinquent accounts- Public testimony will be heard regarding the

assessment roll for delinquent accounts.

SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present

OLD BUSINESS

APPROVAL OF COUNCIL MINUTES 1. Regular City Council Meeting- October 13,2014

ACKNOWLEDGE RECEIPT OF COMMISSION AND COMMITTEE MINUTES 2. Park Commission- October 15, 2014 3. Planning Commission- October 16, 2014

CONSULTING ENGINEER 4. Consider authorizing final acquisition payments for Holly Street ROW and Easement Payments 5. Consider approving Resolution 14-084 authorizing change order #1 for the 21ih Avenue

Improvement Project.

CONSENT AGENDA The Consent Agenda contains several items, which are acted upon by the Council in one motion. Upon request by any one Councilmember, City staff, or the public a consent agenda item may be removed and put on the regular agenda for discussion and consideration. 6. Claims and Accounts 7. Consider adopting Resolution 14-089 approving the closure of a debt service fund. 8. Consider adopting Resolution 14-091 approving a variance for Dave and Terri Swanson.

9. Consider adopting Resolution 14-092 adopting the assessment roll in the matter of delinquent sewer, other charges and street lights/water utility charges

FIRE DEPARTMENT 10. Fire Chief's Quarterly Update

PUBLIC WORKS DEPARTMENT

PARKS

PLANNING DEPARTMENT 11. Consider adopting Resolution 14-090 denying the application of Forrest Webber for an Interim

Use Permit

FINANCE DEPARTMENT 12. 2014 3rd Quarter Report 13. Continued 2015 Budget Discussion and Direction

ATTORNEY

ADMINISTRATION 14. City Administrator updates and discussion items.

MAYOR/COUNCIL REQUESTS/UPDATES

Announcement: The next Regular Meeting is scheduled for Monday, November 10, 2014 at 7:00p.m.

ADJOURNMENT

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CITY OF OAK GROVE COUNTY OF ANOKA

STATE OF MINNESOTA

City Hall 19900 Nightingale Street NW Oak Grove, Minnesota 55011

11anrr(763)404-7000 Fax (763) 404-7001

NOTICE IS HEREBY GIVEN that the City of Oak Grove City Council will hold a public hearing on Monday, October 27,2014 at or around 7:00p.m. in the City Council Chambers, 19900 Nightingale St NW, to accept public coinment regarding certification of delinquent sewer usage/water usage and street light utilities and other charges on the tax rolls. All delinquent balances shall be charged an interest rate of ten p·ercent (10%) to be certified to the county for collection with the payable 2015 property taxes.

All interested persons are invited to attend the. public hearing and be heard on the matter, · or to submit written materials prior to the meeting.

Sheryl F. Fiskewold City Clerk

Published in The Record Thursday, October 9, 2014 Posted: October 7- October 27, 2014

OAK GROVE COUNCIL Regular Meeting

Monday, October 13, 2014

The Regular Meeting of the Oak Grove City Council was called to order by Mayor Korin at 7:00p.m. on Monday, October 13, 2014. Pledge of Allegiance was said and roll call taken.

Present: Mark Korin, Mayor Dan Denno, Council Member Scott Lawrence, Council Member Sean Sullivan, Council Member

Absent: Mike Wylie, Council Member

Also Present: Rick Juba, City Administrator Chuck Schwartz, City Engineer Sherry Fiskewold, City Clerk

PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.

ANNOUNCEMENTS

PETITIONS, INDIVIDUALS, PRESENTATIONS AND INQUIRIES

SHERIFF'S OFFICE x. Monthly Report

Commander Podany reported that during September most categories are down in comparison to the same time last year. Traffic and misdemeanor arrests are up slightly. Burglaries and thefts were significantly down. Noteworthy items from the month of September were reviewed which included an incident in Andover where two young girls were kidnapped but recovered --this is a reminder to parents that childrens' activities on the internet need to be monitored. Over 900 citizens attended the Sheriff Open House on September 161h. Extra patrols are patrolling 21ih Avenue as well as Flamingo Street. Deputy Ryan Franklin was recently promoted to detective.

SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present

MOTION MADE BY COUNCIL MEMBER LAWRENCE, SECOND BY COUNCIL MEMBER SULLIVAN TO SET THE REGULAR AGENDA AS WRITTEN. Motion carried 4-0.

OLD BUSINESS

APPROVAL OF COUNCIL MINUTES 1. Regular City Council- September 29, 2014

MOTION MADE BY COUNCIL MEMBER LAWRENCE, SECOND BY COUNCIL MEMBER SULLIVAN TO APPROVE THE SEPTEMBER 29,2014 REGULAR CITY COUNCIL MEETING MINUTES AS SUBMITTED. Motion carried 4-0.

ACKNOWLEDGE RECEIPT OF COMMISSION AND COMMITTEE MINUTES 2. Building Report- September 2014

City Council October 13, 2014 1

City Administrator Juba stated that building is approximately 25% down from this time last year. Council Member Sullivan pointed out that Isanti has seen an increase in building in 2014.

CONSULTING ENGINEER 3. Consider adopting Resolution 14-087 authorizing Payment #1 to Rum River Contracting City Engineer Schwartz explained that this is the first payment on the construction contract for the 21 ih Avenue project. The payment estimate provides for a retainage of 5% of the amount earned. The retainage is held until the project is complete. The payment request is for $285,992.65 which is contingent upon the Contractor returning the signed payment request forms. Pavement is complete with speed limit/other traffic control signs being installed today and turf restoration to occur later in the week.

MOTION MADE BY COUNCIL MEMBER SULLIVAN, SECOND BY COUNCIL MEMBER LAWRENCE TO ADOPT RESOLUTION 14-087 AUTHORIZING PAYMENT #1 TO RUM RIVER CONTRACTING CONTINGENT UPON THE CONTRACTOR RETURNING THE SIGNED PAYMENT REQUEST FORMS. Motion carried 4-0.

4. Consider adopting Resolution 14-088 authorizing Payment #1 to North Valley, Inc.

City Engineer Schwartz explained that the construction of the 2014 bituminous street improvements has been completed. The payment is for the first and final payment on the construction contract in the amount of $186,300.19 contingent upon the Contractor returning the warrantee or maintenance bond information along with final project documentation to the City Engineer. The payment is slightly over the contract amount because of overrun of the bituminous quantity. City Engineer Schwartz will check for the removal of road work signs before releasing final payment.

MOTION MADE BY COUNCIL MEMBER SULLIVAN, SECOND BY COUNCIL MEMBER LAWRNECE TO ADOPT RESOLUTION 14-088 AUTHORIZING PAYMENT #1 TO NORTH VALLEY, INC. CONTINGENT UPON THE CONTRACTOR RETURNING THE WARRANTEE OR MAINTENANCE BOND INFORMATION ALONG WITH FINAL PROJECT DOCUMENTATION TO THE CITY ENGINEER, AS WELL AS THE REMOVAL OF ALL ROAD WORK SIGNS. Motion carried 4-0.

CONSENT AGENDA The Consent Agenda contains several items, which are acted upon by the Council in one motion. Upon request by any one Councilmember, City staff, or the public a consent agenda item may be removed and put on the regular agenda for discussion and consideration. 5. Claims and Accounts- City Administrator Juba pointed out that the additional claim on the dias is

included in the claims for approval 6. Consider adopting Resolution 14-085 summarizing the performance of the City Administrator. 7. Consider adopting Resolution 14-086 approving a minor subdivision for Richard Klabechek.

MOTION MADE BY COUNCIL MEMBER LAWRENCE, SECOND BY COUNCIL MEMBER DENNO TO APPROVE THE CONSENT AGENDA ITEMS AS WRITTEN. Motion carried 4-0.

FIRE DEPARTMENT

PUBLIC WORKS DEPARTMENT

PARKS

PLANNING DEPARTMENT

FINANCE DEPARTMENT 8. Continued 2015 Budget Discussion

Consensus of the Council was to limit discussion until the full Council is present. City Administrator Juba pointed out that employee health premium contributions are aged based so the older employees will be affected the greatest. City Administrator Juba also provided health premium historical information: 2012

City Council October 13,2014 2

the rates decreased by 30%; 2013 the premiums went down another 17% (which was the first year with Health Partners); 2014 the cost increased 18% with an additional 9.9% increase proposed for 2015. Council directed staff to provide the following additional information for the next budget discussion: the numbers for health contributions for family coverage with city paying 70% opposed to the current 75%; utilizing $100,000 from the fund balance to decrease the levy by approximately 5%; utilizing $100,000 from the fund balance to fund street improvements. Council Member Denno stated that based on his research on private sector accounting positions, the proposed re-classification of the accounting position is reasonable. Mayor Korin will bring his recommendations regarding City Administrator Juba's contract extension to the next meeting when the full Council is present.

ATTORNEY

ADMINISTRATION 9. City Administrator updates and discussion items (verbal)

City Administrator Juba provided the following updates: there are currently four open positions left to hire on the fire department with four pending job offers; he represented the City at a meeting with Anoka County Highway and the City of St. Francis to put together a plan to provide a trail connection on Lake George Blvd - the project costs will be shared between those entities; a meeting was also held at Anoka County regarding a dam on ditch 19 that is owned by the DNR and needs to be replaced within the next five years - Anoka County Parks Department is trying to obtain legacy funds to handle those costs.

MAYOR/COUNCIL REQUESTS/UPDATE

Council Member Denno stated that with the Lake Conservation Club looking to the URRWMO to do something for Lake George he would like the County to also help offset the costs in fighting invasive species in Lake George.

Mayor Korin announced that the next Regular Meeting is scheduled for Monday, October 27, 2014 at 7:00p.m.

ADJOURNMENT

MOTION MADE BY COUNCIL MEMBER LAWRENCE, SECOND BY COUNCIL MEMBER DENNO TO ADJOURN AT 7:53P.M. Motion carried 4-0.

Respectfully Submitted,

Sherry Fiskewold, CMC City Clerk

City Council October 13, 2014 3

OAK GROVE PARK AND RECREATION COMMISSION Regular Meeting October 15, 2014

Chairperson Tri called the regular meeting of the Oak Grove Park and Recreation Commission to order at 6:37pm on Wednesday, October 15, 2014. Roll call was taken.

Present:

Absent:

Jerry Tri, Chair Kermit Kirkevold, Commissioner Barb Anderson, Commissioner (arrived at 6:42pm) Gail Gessner, Commissioner

Dianne Pederson, Commissioner

Also Present: Sean Sullivan, City Councilmember Rick Juba, City Administrator

Audience: Cassie Edwardson

1. Approval of September 17, 2014 Minutes

Commissioner Gessner moved to approve the September 17, 2014 minutes, second by Commissioner Kirkevold. Motion Carried 4-0.

Unfinished Business

2. Updates /Work in Progress

The prairie burn at River Meadows has been completed.

3. Ridge Park on Lake George Improvements

The Commission discussed three possible locations for the addition of a swing set and two place slide.

Commissioner Gessner moved to table this discussion until the City Council comments regarding Shade Tree Commons improvements are discussed, second by Commissioner Kirkevold. Motion carried 4-0

4. Review and Discuss City Council Feedback on Shade Tree Commons Improvements

City Administrator Juba summarized that following a presentation by Chairperson Tri at the September 8, 2014 City Council meeting, the Council directed the Park Commission to limit the Shade Tree Commons park improvements to $20,000.

Commission Gessner expressed that the proposed improvements are a result of written requests from residents. Gessner also expressed her disappointment that the City Council sent the proposal back with an arbitrary funding limit. Commissioner Kirkevold stated that he believes the area around this park will continue to grow and that some equipment should be added.

Commissioner Kirkevold noted that when he surveyed the 42 parks listed in Oak Grove, only 13 parks are active (i.e. having a ball field or soccer field or equipment, etc. and not just an open field) and that improvement money could be spent on those 13 parks.

Council member Sullivan added that the $70,000 for the proposed improvements is a large portion of the $340,000 Park Dedication Fund and that those funds also need to be used for trail connections. Sullivan suggested that the Park Commission request that the current Oak Grove trail master plan be updated for use at future meetings. City Administrator Juba noted that there would be a cost and time involved with getting an updated plan.

Commissioner Anderson moved to table this discussion to the November meeting, second by Commissioner Kirkevold. Commissioner Gessner requested the motion be amended to include direction to Staffto provide the current Oak Grove trail master plan and to get pricing from another vendor on park equipment.

Commissioner Anderson amended her motion to table this discussion to the November meeting, and to direct Staff to provide maps of the Oak Grove trail master plan and to get pricing from another vendor for park equipment. Second by Commissioner Kirkevold. Motion Carried 4-0.

Discussion regarding Ridge Park on Lake George was revisited. Cassie Edwardson, 21128 Old Lake Georg Blvd. NW supported the addition of swings and slides to this park and asked that the equipment not be located close to the road. This item will be further discussed at a future meeting.

Councilmember Sullivan stressed the importance of a master trail plan and the need for it to be updated.

New Business

4. Park Commission Discussion Items

Commissioner Anderson stated that the North Metro Soccer Association is taking measures to limit the number of participants at Oak Grove City Hall in 2015. This is being done in reaction to concerns over parking and traffic. Additional measures were taken to direct parking at this year's soccer jamboree.

5. Staff Discussion Items

City Administrator Juba advised that Anoka County, the City of St. Francis, and the City of Oak Grove are cooperating to connect a segment of trail along CSAH 9 in 2015. Oak Grove's cost portion will be approx. $20,000, which will come out of the Park Dedication Fund.

Commissioner Tri moved to adjourn the meeting of the Park Commission at 7:57 PM, second by Commissioner Anderson. Motion carried 4-0.


Rick Juba, City Administrator

OAK GROVE PLANNING COMMISSION Regular Meeting October 16, 2014

Chairperson Smith called the Regular Meeting of the Oak Grove Planning Commission to order at 7:00 p.m. on Thursday, October 16, 2014. Roll call was taken.

Present: Bill Smith Kevin Robinson Wayne Lee Stacie Urban Weston Rolf Patrick Marier

Also Present: Rick Juba, City Administrator Dan Denno, City Council Member Sherry Fiskewold, City Clerk

APPROVAL OF MINUTES

MOTION: Commissioner Rolf moved, second by Commissioner Urban to approve the September 18, 2014 minutes as submitted. Motion carried (6-0}

Chairperson Smith described the advisory role of the Commission.

PUBLIC HEARING -TERRI AND DAVE SWANSON- VARIANCE

Chairperson Smith read the public notice to consider a variance for Terri and Dave Swanson, 20515 Silverod St NW, to construct an accessory building closer to the front lot line than the principal dwelling at the following legally described property: Lot 2, Block 5, Wild Oaks; further described by PID #17-33-24-43-0013.

The following Exhibits were reviewed and are on file: Exhibit #1-location map; Exhibit #2- aerial view of property; Exhibit #3- pictures of property; Exhibit #4- survey of property; Exhibit #5- staff memo.

City Administrator Juba reviewed the staff memo and introduced Terri Swanson in the audience. The Swanson's would like to construct an accessory structure next to their attache'd garage but because of the way the home sits diagonally on the lot the accessory structure would end up being closer to the front lot line than the principal structure. The proposed accessory structure will match the construction of the existing home. All other dimensional standards such as front/side setbacks can be met. A variance from the requirements may be granted when the applicant for the variance establishes that there are practical difficulties in complying with such requirements. The practical difficulties include the home orientation, the shape ofthe lot and the grade on the north side ofthe property. Staff recommends approval with the condition that the structure can be closer to the front lot line but must meet the front yard setback of 40 feet.

Public comment- None Chairperson Smith closed the public comment portion of the hearing.

Planning Commission October 16, 2014

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The Findings were reviewed as follows: 1} The subject property is zoned Single Family Residential (SFR). 2) Dave and Terri Swanson own the subject property. 3} Section 109-194 of the Oak Grove City Code prohibits accessory buildings from being closer to the front lot line than the principal building. 4} Dave and Terri Swanson propose constructing an accessory building closer to the front lot line than their principal building. 5} Section 109-48 (a) of the Oak Grove City Code allows for the granting of variances in cases where the "property owner proposes to use the property in a reasonable manner not permitted by a zoning requirement; the plight of the landowner is due to circumstances unique to the property and not created by the landowner; and the variance, if granted, will not alter the essential character of the neighborhood." 6} The property owners propose to use the property the property in a reasonable manner. 7} The subject property is untypically shaped and the home is oriented diagonally from the front lot line. 8} Five Exhibits were reviewed and are on file.

MOTION: Commissioner Rolf moved, second by Commissioner Urban that based on the Findings and the Five Exhibits the Planning Commission recommends to the City Council approval of the variance for Terri and Dave Swanson, 20515 Silverod St NW, to construct an accessory structure closer to the front lot line than the principal dwelling at the following legally described property: Lot 2, Block 5, Wild Oaks; further described by PID #17-33-24-43-0013 with the condition that all other dimensional standards must be complied with. Motion carried 6-0.

Chairperson Smith closed this public hearing. This item will appear on the City Council October 27, 2014 Consent Agenda.

PUBliC HEARING- FORREST WEBBER -INTERIM USE PERMIT Chairperson Smith read the public notice to consider an Interim Use Permit for Forrest Webber, 4731 21ih Ave NW, to operate Century Concrete as a home business out of the following legally described property: Lot 4, Block 1, Oak Wood Ponds; further described by PID #07-33-24-23-0009.

The following Exhibits were reviewed and are on file: Exhibit #1-location map; Exhibit #2- aerial view of property; Exhibit #3- pictures of property; Exhibit #4 -letter from the applicant's legal counsel Timothy Baland describing the request; Exhibit #5- staff memo; Exhibit #6 and #7 were two em ails (read aloud} received opposing the IUP unless conditions are required.

City Administrator Juba reviewed the staff memo. Forrest Webber and his Attorney Timothy Baland were present to address questions. Mr. Webber requests approval of an IUP to continue operating Century Concrete from his property. The property is 2.48 acres and is zoned Single Family Residential. The business employs 15 people, 3-4 of which come to the site each morning and leave in a company vehicle. There are seven trucks, seven trailers and five bobcats that are associated with the business. There are also three fuel tanks on site holding diesel and gasoline with no secondary containment. The tanks are exempt from MPCA requirements because of their size. The business has operated from this address for twelve years. This application resulted from a complaint received this June regarding traffic generated by Century Concrete. The eleven criteria from the City Code were reviewed. According to staff's responses two ofthe criteria (#4 and #5} are not met.


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Attorney Timothy Baland stated that the applicant does not have plans to move off site and would like to do what he can to make this work. In place of double wall fuel tanks the applicant proposes to construct a concrete pad.

Public comment Mike Justus, 21670 Quapaw St NW, indicated on the aerial where he lives in relation to this site. Mr. Justus had no issue with noise or the issuance of an Interim Use Permit.

Corey Green, 21661 Quapaw St NW, indicated on the aerial where he lives in relation to this site. Living across the street from the site he is not able to see any ofthe equipment as everything is well screened. He had no issue with noise or the issuance of an Interim Use Permit.

Mary Strellow, 21615 Potawatomi, stated that she lives down a few houses on 217th Avenue but had no problems with this business. She is awake odd hours of the day/night with a handi-capped child and has had no issues with this business. She described Mr. Webber as an awesome neighbor. The property is kept very neat. She requested that the IUP be granted.

Forrest Webber stated that there is no dust concerns because he has two concrete driveways and asphalt in the back. After the complaints Mr. Webber directed his employees to only exit directly off 21th Avenue to Hwy 47. When he moved here in 2002 and obtained the building permit for the accessory structure he was not made aware of the need of an IUP for his business. Prior to Oak Grove he lived in St. Francis and operated his business without any permit and had no issues. Four ofthe seven trucks are also snow plow trucks. Mr. Webber stated that his business only parks vehicles on the site and their work is not completed on site. There is no show room or customers that come to the site. The five bobcats are wintered in the accessory structure. He has no other property where he stores his vehicles.

Chairperson Smith closed the public comment portion of the hearing.

The Commissioners discussed their issues/concerns. Commissioners all agreed that the property was well kept and the business equipment was not visible from 21th but the number of vehicles/equipment as well as number of employees were concerns. From Highway 47 the property appeared commercial. Chairperson Smith described certified secondary containment fuel tanks and did not feel a concrete pad is secure enough forfuel tanks. Chairperson Smith stated that it was his understanding that fuel tanks would have to meet Anoka County regulations.

The Commission suggested amending Condition #6 to require certified secondary containment tanks and meet any other Anoka County requirements.

Further discussion ensued regarding the amount of equipment on site and the fact that this site is in a single family neighborhood district. Commissioners were also not comfortable with the number of employees.

Forrest Webber added that all trucks/bobcats are serviced off site. Most of the employees drive directly to job sites. Attorney Baland submitted a packet of pictures which was filed as Exhibit #8.


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The findings were reviewed as follows: 1) The subject site is part of a Planned Unit Development and is zoned Single Family Residential. 2) The subject property is 2.48 acres. 3) Forrest Webber owns the subject property. 4) Section 109-96 (d) (15) of the City Code identifies home occupations as a conditional/interim use in the Single Family Residential District. 5) Section 109-195 (c) (1) of the City Code requires an interim use permit for home occupations which exceed any of the standards listed under Chapter 109-195 (b). Webber's proposal exceeds standards numbered 1, 4, 5 and 6 of the above mentioned section of the City Code and therefore requires an Interim Use Permit. 6) Eight Exhibits were reviewed and are on file. 7) City Staff is aware of one business related complaint on file at City Hall. 8) There are three unpermitted above ground fuel storage tanks onsite. 9) Staff responses to the eleven criteria. If approved six conditions, as amended, are recommended.

MOTION: Commissioner Robinson moved, second by Commissioner Rolf that based on the Findings, the eight Exhibits and testimony from the neighbors the Planning Commission recommends to the City Council approval of an Interim Use Permit for Forrest Webber, 4731 21ih Ave NW, to operate Century Concrete at the following legally described property: Lot 4, Block 1, Oak Wood Ponds; further described by PID #07-33-24-23-0009 with the six conditions as amended: 1) The Interim Use Permit is granted to Forrest Webber to operate Century Concrete according to the submittal by Timothy Baland dated September 10, 2014 at 4731 2171h Ave NW. The permit will expire on January 1, 2017. The permit also expires if Webber moves from the property or discontinues the use for six months. The City Council may revoke this permit for good cause, including but not limited to non-compliance with these conditions. 2) A maximum of seven (7) business related vehicles, seven (7) business related trailers and five skid steer loaders are permitted to be parked adjacent to the north or east side of the existing accessory building. 3) City staff may enter the property with or without notice to inspect the site. 4) A maximum of four employee vehicles may be parked at the site at any one time. 5) All business related traffic must enter and exit 21ih Ave NW from Highway 47. No business related traffic is permitted east of the subject on 21ih Ave NW or south of the subject site on Quapaw St NW. 6) The three liquid storage tanks my remain on site throughout the duration of the permit but the tanks must be replaced with certified secondary containment tanks. In addition, the tanks must meet any other Anoka County requirements. The following voted in favor thereof: Commissioners Robinson, Rolf. Opposed: Commissioners Smith, Urban, Marier, Lee. Motion failed 2-4.

MOTION: Commissioner Urban moved, second by Commissioner Marier that the Planning Commission recommends to the City Council denial of an Interim Use Permit for Forrest Webber, 47312171h Ave NW, to operate Century Concrete as a home business out of the following legally described property: Lot 4, Block 1, Oak Wood Ponds; further described by PID #07-33-24-23-0009. The following voted in favor thereof: Commissioners Urban, Marier, Smith, Lee. Opposed: Commissioners Robinson, Rolf. Motion passed 4-2.

Chairperson Smith closed this public hearing. This item will be on the regular October 27, 2014 City Council agenda.

Discussion items City Administrator Juba reported that after being in receipt of a copy of a letter the City of Nowthen recently received from the Met Council stating that the portion of their city in the M USA is being


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removed from the 2040 Plan- he has attempted to call the Met Council to see if the same is being considered for Oak Grove but has had no response. No applications have been received for next month so the meeting will be cancelled- unless there is an educational topic a commissioner would like to hear. There has been some renewed interest in the stock property. Building is down approximately 25%.

MOTION: Commissioner Rolf moved, second by Commissioner Urban to adjourn at 8:20p.m. Motion carried unanimously. (6-0)


Sherry Fiskewold, CMC City Clerk


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CITY OF OAK GROVE

REQUEST FOR COUNCIL ACTION

Agenda Item #

Lt I Department: Engineering/Charles Schwmtz I Requested Council Meeting Date: October 27, 2014

TITLE OF ISSUE: Final Holly Street ROW and Easement Payments

BACKGROUND AND SUPPLEMENTAL INFORMATION: There were several right-of-ways and easements that were acquired in order to complete the Holly Street Improvement Project. The City had compensated the majority of the property owners for them. A few prope1iy owners never provided the required Consent of Mortgage to receive the second half of the payment amount due to them. Without this document a small potential exists that their lender could sue the city for damages. However, it is difficult to develop a scenario where damages would exist since the project resulted in an improved road. As a side note, the City has changed its process for acquiring consent of mmigage companies to prevent this type of delay in final payment in the future .

Now that the project is complete we are recommending the City make payment on the remaining easements. We then can request reimbursement from Municipal State Aid and close the project. Once the Holly project is closed no more reimbursement requests for dollars expended on Holly can be reimbursed, including costs associated with ROW and easements. Outstanding easements payments total $7,721.30.

SOURCE OF FUNDING: Municipal State Construction Funds

REQUESTED COUNCIL ACTION: Consider authorizing the final acquisition payment for the properties as indicated in the attached spreadsheet.

For Cleri{'S Use: SUPPORTED DOCUMENTS ATTACHED

Motion By: Resolution Ordinance Contract Minutes Plan Map

Second By: l L _l I I I

Vote Record: Aye Nay Other (specify) Acguisition Payment Sgreadsheet Korin -- --

-- -- Wylie Lawrence -- --Denno -- --Sullivan -- --

Administration Department Use:

EJ Refer to :

Consent

Tabled Until : Regular

Other:

Holly Street Improvements Oak Grove, Minnesota

Property Address

22807 Holly Street NW 22807 Holly Street NW 22833 Holly Street NW 22761 Holly StreetNW 22715 Holly StreetNW 22720 Holly Street NW 22670 Holly Street NW

22639 Holly Street NW

22521 Holly Street NW 22620 Holly Street NW 22620 Holly Street NW 22580 Holly Street NW 22440 Holly Street NW

22440 Holly Street NW 22449 Holly Street NW 22413 Holly Street NW 22410 Holly Street NW 22360 Holly Street NW 22335 Holly Street NW 22308 Holly Street NW 22308 Holly Street NW 22201 Holly Street NW 22270 Holly StreetNW 22200 Holly Street NW 365 221st Avenue NW 425 221st Avenue NW

ROW Plat Parcel

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Right-of-Way Area SF

Price 10,240 $0.10 9,903 $0.10

27,170 $0.10 9,903 $0.10 9,903 $0.10

12,796 $0.10 10,921 $0.10 10,563 $0.10

33,122 $0.10 5,460 $0.10 5,460 $0.10 5,453 $0.10

16,389 $0.10

10,862 $0.10 9,603 $0.10

19,866 $0.10 10,862 $0.10 10,862 $0.10 10,019 $0.10

7,562 $0.10 3,300 $0.10

29,951 $0.10 10,769 $0.10 21,787 $0.10

9,492 $0.10

ROW Acquisition

Tem_pora;yEasement Total Area SF Total Price Price Price

$1,024.00 3,087 $0.05 $154.35 $990.30 915 $0.05 $45.75

$2,717.00 6,322 $0.05 $316.10 $990.30 1,227 $0.05 $61.35 $990.30 1,385 $0.05 $69.25

$1,279.60 5,282 $0.05 $264.10 $1,092.10 308 $0.05 $15.40 $1,056.30 489 $0.05 $24.45 $3,312.20 1,080 $0.05 $54.00

$546.00 - $0.05 $0.00 $546.00 50 $0.05 $2.50 $545.30 459 $0.05 $22.95

$1,638.90 455 $0.05 $22.75 $1,086.20 1,757 $0.05 $87.85

$960.30 2,259 $0.05 $112.95 $1,986.60 469 $0.05 $23.45 $1,086.20 1,076 $0.05 $53.80 $1,086.20 1,444 $0.05 $72.20 $1,001.90 3,429 $0.05 $171.45

$756.20 - $0.05 $0.00

$330.00 351 $0.05 $17.55

$2,995.10 3,664 $0.05 $183.20 $1,076.90 820 $0.05 $41.00

$2,178.70 1,381 $0.05 $69.05 $2,381.45 $431.55

$949.20 2,865 $0.05 $143.25

$34,603.25 TempEas"ment _ J>2.~025

October 21,2014

Total Payment Payment Payment Payment Payment Payment Payment Payment Payment Payment Total Acquisition 7/25/2011 8/8/2011 9/12/2011 9/26/2011 10/31/2011 11/28/2011 1/30/2012 2/27/2012 8/27/2012 10/27/2014 Payments

to Date $1,178.35 $589.18 $589.18 $1,178.35 $1,036.05 $518.03 $518.03 $1.036.05 $3,033.10 $1,516.55 $1,516.55 $3,033.10 $1,051.65 $0.00 $525.83 $525.83 $1,051.65 $1,059.55 $529.78 $529.78 $1,059.55 $1,543.70 $771.85 $771.85 $1,543.70 $]J07.50 $0.00 $553.75 $553.75 $1,107.50 $1,080.75 $540.38 $540.38 $1,080.75 $3,366.20 $1,683.10 $1,683.10 $3,366.20

$546.00 $546.00 $546.00 $548.50 $274.25 $274.25 $548.50 $568.25 $284.13 $284.13 $568.25

$1,661.65 $1,661.65 $1,661.65 $1,174.05 $587.03 $587.03 $1,174.05 $1,073.25 $536.63 $536.62 $1,073.25 $2,010.05 $1,005.03 $1,005.03 $2,010.05 $1,140.00 $570.00 $570.00 $1,140.00 $1,158.40 $1,158.40 $1,158.40 $1,173.35 $586.68 $586.68 $1,173.35

$756.20 $378.10 $378.10 $756.20 $347.55 $173.78 $173.78 $347.55

$3,178.30 $1,589.15 $1,589.15 $3,178.30 $1,117.90 $558.95 $558.95 $1,117.90 $2,247.75 $1,123.88 $1,123.88 $2,247.75 $2,813.00 $0.00 $2,813.00 $2,813.00 $1,092.45 $0.00 $546.23 $546.23 $1,092.45

_J;37,063.50 $17,182.48 $1,072.05 $1,589.15 $1,551.25 $1,683.10 $2,070.30 $570.00 $810.87 $2,813.00 ~1.30 ~7.()63.50

CITY OF OAK GROVE


"I::>' a Item# I Department: I Requested Council Meeting Date:

~ Engineering/Charles Schwartz October27, 2014

TITLE OF ISSUE: Change Order #1 21 i'1 Avenue NW Improvements

BACKGROUND AND SUPPLEMENTAL INFORMATION: Along the north side of21658 Rum River Boulevard NW there was an existing chain link fence that was planned for removal and relocation in order to construct 21 i 11 Avenue and the new storm pond. The fence could not be salvaged but needs to be replaced along with the installation a gate for access to the pond. This change order also includes the removal of old concrete debris uncovered while excavating the pond. Signed versions of the Change Order will be provided to the city prior to the 10/27/14 Council meeting.

The homeowner has expressed an interest to pay the difference between replacing her existing fence with a decorative fence along the side of her property. The cost difference is $1,098. If the city receives payment prior to fence installation, the decorative fence will be installed. Otherwise the wire fence will be replaced per plan. The total cost of the change order is $1,606.50. The net increase to project costs is $508.50.

SOURCE OF FUNDING: State Aid Construction Funds

REQUESTED COUNCIL ACTION: Consider adopting Resolution 14-084 authorizing Change Order #1 for 21 i 11 Avenue NW Improvements.

For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED


Second By: I 14-084 I I I I I

Vote Record: Aye Nay Other (specify) Korin - - --

-- -- Wylie Change Order# 1 Lawrence - - --Denno -- --Sullivan -- --


B Refer to :

Consent

Tabled Until: Regular

Other:

RESOLUTION 14-084


STATE OF MINNESOTA

A RESOLUTION AUTHORIZING CHANGE ORDER #1 FOR THE 2171h A VENUE

PROJECT

BE IT RESOLVED the City Council of the City of Oak Grove, Minnesota authorizes Change Order # 1 for the 21 ih Avenue Road Improvement Project.

Passed and adopted by the City Council of the City of Oak Grove this 271h day of October, 2014.

Attest:

Sheryl F. Fiskewold City Clerk

(Seal)

Mark R. Karin, Mayor

ITEM NO.

1. 2. 3. 4. 5. 6.

ITEM DESCRIPTION

SALVAGE FENCE INSTALL SALVAGED FENCE ADDITIONAL REMOVE FENCE INSTALL FENCE INSTALL DECORATIVE FENCE REMOVE CONCRETE DEBRIS TOTALS

NET CHANGE IN CONTRACT

CHANGE ORDER #1 BID ITEM REVISIONS 217TH A VENUE NW IMPROVEMENTS

OAK GROVE, MINNESOTA

EST. UNIT DECREASE INCREASE QTY, UNITS PRICE IN PRICE IN PRICE

560 LF $6.25 $3,500.00 560 LF $7.15 $4,004.00 425 LF $2.50 $1,062.50 445 LF $9.20 $4,094.00 180 LF $15.30 $2,754.00

1 LS $1,200.00 $1,200.00 $7,504.00 $9,110.50

$1,606.50 - - ·····- ····--······-- ······---···-··--·····--···--····--------

SAP CITY FUND 223-113-001 (RESIDENT)

$1,062.50 $4,094.00 $1,656.00 $1,098.00 $1,200.00 $8,012.50 $1,098.00

----- ··-

CITY OF OAK GROVE

*Check Summary Register©

October 27, 2014

Name Check Date

10100 Primary Account Paid Chk# 026490 AFLAC 10/27/2014 Paid Chk# 026491 ANOKA COUNTY RECORD LLC 10/27/2014 Paid Chk# 026492 ANOKA COUNTY TREASURY DEPT10/27/2014 Paid Chk# 026493 ASPEN MILLS 10/27/2014 Paid Chk# 026494 CARDMEMBER SERVICES 10/27/2014 Paid Chk# 026495 CENTERPOINT ENERGY 10/27/2014 Paid Chk# 026496 DELTA DENTAL OF MINNESOTA 10/27/2014 Paid Chk# 026497 CITY OF EAST BETHEL 10/27/2014 Paid Chk# 026498 ELITE SANITATION 10/27/2014 Paid Chk# 026499 EMERGENCY APPARATUS 10/27/2014 Paid Chk# 026500 EMERGENCY RESPONSE 10/27/2014 Paid Chk# 026501 FEDERATED CO-OPS INC. 10/27/2014 Paid Chk# 026502 FIRST ADVANTAGE LNS 10/27/2014 Paid Chk# 026503 FREIMUTH ENTERPRISES LLC 10/27/2014 Paid Chk# 026504 G&K SERVICES, INC. 10/27/2014 Paid Chk# 026505 GRANICUS, INC. 10/27/2014 Paid Chk# 026506 HACH COMPANY 10/27/2014 Paid Chk# 026507 HEALTHPARTNERS 10/27/2014 Paid Chk# 026508 INDEPENDENT TESTING 10/27/2014 Paid Chk# 026509 INTEGRA TELECOM 10/27/2014 Paid Chk# 026510 INTERSTATE ALL BATTERY 10/27/2014 Paid Chk# 026511 LEAGUE OF MN CITIES 10/27/2014 Paid Chk# 026512 LINCOLN NATIONAL LIFE INS CO 10/27/2014 Paid Chk# 026513 LINCOLN REPUBLIC INS CO 10/27/2014 Paid Chk# 026514 MEDICS TRAINING INC. 10/27/2014 Paid Chk# 026515 MENARDS- CAMBRIDGE 10/27/2014 Paid Chk# 026516 MINNESOTA BENEFIT 10/27/2014 Paid Chk# 026517 MSA PROFESSIONAL SERVICES 10/27/2014 Paid Chk# 026518 NATURAL SYSTEMS UTILITIES 10/27/2014 Paid Chk# 026519 NEXTEL COMMUNICATIONS 10/27/2014 Paid Chk# 026520 NORTHERN SANITARY SUPPLY 10/27/2014 Paid Chk# 026521 OPUS 21 10/27/2014 Paid Chk# 026522 PACE ANALYTICAL SERVICES INC10/27/2014 Paid Chk# 026523 PC2 SOLUTIONS 10/27/2014 Paid Chk# 026524 PIPELINE SUPPLY, INC. 10/27/2014 Paid Chk# 026525 S & S INDUSTRIAL SUPPLY 10/27/2014 Paid Chk# 026526 CITY OF ST. FRANCIS 10/27/2014 Paid Chk# 026527 CITY OF ST PAUL 10/27/2014 Paid Chk# 026528 DAVE STURDEVANT 10/27/2014 Paid Chk# 026529 T & S TROPHIES 10/27/2014 Paid Chk# 026530 USCM/MIDWEST 10/27/2014 Paid Chk# 026531 WEX BANK 10/27/2014

Total Checks

Check Amt

$34.58 $278.50

$112,011.00 $178.50

$89.22 $58.89

$515.85 $19,575.55

$470.00 $4,035.94

$69.00 $2,161.08

$45.00 $1,201.20

$125.34 $599.00 $827.47

$4,917.50 $935.00 $713.01 $311.04

$2,031.00 $449.21 $54.60

$700.00 $247.05

$14.59 $30,993.74

$1,752.85 $205.61 $511.99 $457.55 $292.00 $655.59 $500.00

$43.14 $7,658.58

$260.36 $54.50 $45.00 $25.00

$169.86

$196,274.89

10/22/14 2:04PM Page 1

CITY OF OAK GROVE

*Check Detail Register©

10100 Primary Account r-paf~rCl\k#·-,Q26-49Q~,-"'~:f0/27/2'Q14Y'Y~" AFLAC ~ ~-"-'-'i%'~---- ~--~~ -~"·O~ ----~

G 101-21712 AFLAC

Total AFLAC

October 2014

$34.58 101677

$34.58

~Paid cl11<ito2649:r"" .. 10/2mo14'"'.AtJoJ( .. rcouNTYREcoRo-LLc E 101-41910-354 Printing/Publishing $20.00 112

E 101-41410-354 Printing/Publishing $21.00 112

E 101-41410-354 Printing/Publishing $16.00 112

E 101-43100-354 Printing/Publishing

E 101-41400-354 Printing/Publishing E 101-41910-354 Printing/Publishing

E 101-41910-354 Printing/Publishing

E 402-43100-340 Advertising

Total ANOKA COUNTY RECORD LLC

E 101-42110-311 Police Services

Total ANOKA COUNTY TREASURY

'F>aicTci11Ztr02649T--···:r0/27T2o1.4''''AsfieNMil.L.s E 101-42200-210 Operating/Office Supplies

Total ASPEN MILLS

$42.00 112

$61.50 112 $36.00 112

$28.00 112

$54.00 112

$278.50

$112,011.00 S141013H

$112,011.00

$178.50 155789

$178.50

NOV 2014 PREMIUM

PUBLIC HEARING NOTICE-ANSTETT

ELECTION NOTICE

PRIMARY ELECTION ACCURACY

AD FOR OVERLAY BIDS EDA DISCLOSURE STMT

PUBLIC HEARING NOTICE-YACKEL

PUBLIC HEARING NOTICE-SWANSON

217TH ADS FOR BIDS

4TH QTR 2014 LAW ENFORCEMENT

JACKET

E 621-49510-407 SW-Monitoring and Maintenance

E 101-49990-431 Pop Machine Expenses/Revenue

E 101-41400-433 Dues and Subscriptions

$28.90 20141006SAM WATER SAMPLES

$36.40 20141015POP POP FOR MACHINE

$23.92 OCT STMT SEPT/OCT 2014 STAR TRIB

Total CARDMEMBER SERVICES $89.22

'P'afcrclii<lr o26495' 1 oT27/2o14-·ceNrER'F>OiNf'E.NeR.<3v E 621-49510-380 Utility Services

E 101-41940-380 Utility Services

Total CENTERPOINT ENERGY

$20.97 201410156330 9/12-10/13/14 SVC 21204 OLGB

$37.92 201410166940 9/15-10/14/14 SVC 19720 KIOWA

$58.89

'F>aidcilktro26496~- -1o/2772'or4··oEL''fA'o"Er:rrP:L'oi='NiTNNEsorJ\' G 101-21707 Dental $515.85 5722502 NOV 2014 PREMIUM

Total DELTA DENTAL OF MINNESOTA $515.85

Pa!C(Ch'i<tr'026497'~::.--~10/27/201 -~r·~C''EASTBETHEL:=ciFl-OJF '" -~-c-~---~-,--~~--~~~-~-,---,~-o-~----7

-~~~---

E 101-42400-310 Building Inspection Services $19,575.55 20141014 SEPT 2014 SVC

Total EAST BETHEL, CITY OF $19,575.55

·r~ici'ci1ktT'626498' 1o727/2o14''EtiTE'sANir:A.fiON E 101-45100-410 Rentals/Leases

Total ELITE SANITATION

E 101-42200-403 Repairs/Maint Veh & Equipment

$470.00 22167

$470.00

$515.83 75844

9/21-10/18/14 PORTABLES

TANKER 11 REPAIRS

10/22/14 2:07PM

Page 1

CITY OF OAK GROVE


October 2014

E 101-42200-403 Repairs/Maint Veh & Equipment $259.90 75845 RESCUE 11 REPAIRS

E 1 01-42200-403 Repairs/Maint Veh & Equipment $122.00 75846 FIRE COMMAND PICKUP REAPIRS

E 101-42200-403 Repairs/Maint Veh & Equipment $238.01 75847 GRASS RIG 11 REPAIRS

E 101-42200-403 Repairs/Maint Veh & Equipment $268.51 75848 GRASS RIG 21 REPAIRS E 101-42200-403 Repairs/Maint Veh & Equipment $1,510.49 75849 E21 REPAIRS

E 101-42200-403 Repairs/Maint Veh & Equipment $1,121.20 75850 E11 REPAIRS

II EMERGENCY APPARATUS MAINTENANC $4,035.94

F>a'tc.fc'hl<tro265oo -1.0T27/2o14~-EMERGENCY RESPONs.EsOCl.TfloNs~~ .•. E 101-42200-210 Operating/Office Supplies $69.00 2868 GEAR BAG

Jtal EMERGENCY RESPONSE SOLUTIONS, $69.00

PaiCI'ci1i<1to26561-- ·ra/2772'614' 'i=E'6'ERA-TEo·co~6Pslt.JE-E 101-43100-212 Motor Fuels $2,161.08 N74765 648 GAL DYED DIESEL ----

Total FEDERATED CO-OPS INC. $2,161.08

·raiCich'i<# ·cr265o2 -T0/2772o1'4·'FrR.sf?\5\I/\N.rAG.eTNs E 101-43100-300 Professional Srvs $45.00 2508331409 DRUG TESTING

----Total FIRST ADVANTAGE LNS $45.00

raiClctil<tro265o3····-1·o/2772o"f,f'F'R.EINiirr'i-f ENfE:R.P'R.isEsTic E 202-44000-384 Recycling $1 ,201.20 20140920

Total FREIMUTH ENTERPRISES LLC

-F>alCi ci11<# 026564 .•... 107277201'4~ 'G"&ksE'RvicEs····· E 101-41940-401 Repairs/Maint Buildings G 101-21710 Uniforms

E 101-41940-401 Repairs/Maint Buildings

G 101-21710 Uniforms

Total G&K SERVICES

'F>alcrci1J<#-0265os·····-ra7z-7r:ror:r-<3RP.Nicus:·-,iJc~-~-- -E 101-41920-309 Computer Services

Total GRANICUS, INC.

·F>a.rcrcllk# ·a265o"Er • ro727JzoT:r-·t:~AcT:i"coiVIF>.6:~ry· · · E 611-49450-210 Operating/Office Supplies

E 611-49450-210 Operating/Office Supplies

Total HACH COMPANY

'F'aiCrcl11<ito265o7 ----10727/2614-H'EA.LftTr.A.Rrr:rER's G 101-21706 Hospitalization/Medical Ins

Total HEAL THPARTNERS

$1,201.20

$45.42 1006544199 $14.28 1006544199

$51.36 1006555520

$14.28 1006555520

$125.34

$599.00 59069 --~---

$599.00

$726.70 9066863

$100.77 9070732

$827.47

$4,917.50 52367505 --~~--

$4,917.50

'F>aTCl cllk"# o265os ··1-o72772o14~TtJirgP'EtJ5ft-rffes;nNG fEcHN"oi..oGI

E 402-43100-590 Street Improvements $935.00 30899

Jtal INDEPENDENT TESTING TECHNOLOGI $935.00

'F>aiCrci11<#'"o265o~r -- -T6/2772o14~TFlfE:'GRX.fE[Ec·oNI···

FALL 2014 RECLCLE DAY

TOWELS UNIFORMS

TOWELS

UNIFORMS

NOV 2014 SVC

CHEMICALS

CHEMICALS

NOV 2014 PREMIUM

SAMPLES-217TH PROJECT

10/22/14 2:07PM

Page 2

CITY OF OAK GROVE 10/22/14 2:07PM

Page 3


October 2014

E 621-49510-321 Telephone $49.64 12432344 10/15-11/14/14 SVC-21042 WELL

E 101-41940-321 Telephone $49.89 12432344 10/15-11/14/14 SVC-815 VIKING

E 101-41940-321 Telephone $461.92 12432344 10/15-11/14/14 SVC-19900 NIGHT

E 101-42200-321 Telephone $101.92 12432344 10/15-11/14/14 SVC-19720 KIOWA E 611-49450-321 Telephone $49.64 12432344 10/15-11/14/14 SVC-21204 SEWER

~~~-

Total INTEGRA TELECOM $713.01

E 101-42200-403 Repairs/Maint Veh & Equipment

Total INTERSTATE ALL BATTERY CENTER

$311.04 190120100213 BATTERIES FOR FIRE VEHICLES

$311.04

Pailciik¥ o265Tr .. rol2772o~1~rt'E.t\<3ue of: Ni"Ncfne·sTNsuRI\NcE· E 101-42200-152 Workers Comp Ins $752.84 28375

E101-41100-152 WorkersComplns $0.61 28375

E 101-41400-152 Workers Comp Ins $241.40 28375

E 101-43100-152 Workers Comp Ins $1,639.03 28375 E 101-45100-152 Workers Comp Ins ($682.85) 28375

E 612-49460-152 Worker s Comp Ins $9.68 28375


E 622-49520-152 Worker s Comp Ins $47.65 28375


E 101-41940-152 Workers Comp Ins ($34.70) 28375

Total LEAGUE OF MN CITIES INSURANCE $2,031.00

Paiclcfll<#''6265T2=· .. r672772614'''T.TtfcoLN NArfON'ALLifeTN"s~·-··· E 101-43100-131 Employer Paid Health and Life $255.22 20141016

E 101-41500-131 Employer Paid Health and Life $43.44 20141016 E 101-41400-131 Employer Paid Health and Life $150.55 20141016

Total LINCOLN NATIONAL LIFE INS $449.21

'F>aictc~t1k#.o265T3'· 1o/2772514'LCNcol.'N~REPusl.Ic·iN"sco·····

G 101-21711 Life lns-Lincoln/NCPERS $54.60 20141006

Total LINCOLN REPUBLIC INS CO $54.60

'F'aiCi''Ct1l<tt'o26514 ··1 ot27/2514···MEoTcsrR'AiNING.iNc.

E 101-42200-434 Conferences/Training

Total MEDICS TRAINING INC.

E 101-45100-404 Repairs/Maint Equipment

Total MENARDS - CAMBRIDGE

Paidci1i<# 626516.. 1o72772o14~·MN·set.iei=if

$700.00 9688

$700.00

$247.05 65505 ~--·-

$247.05

6/13-6/14 WORKERS COMP FINAL AUDIT



6/13-6/14 WORKERS COMP FINAL AUDIT 6/13-6/14 WORKERS COMP FINAL AUDIT






NOV 2014 PREMIUM NOV 2014 PREMIUM

NOV 2014 PREMIUM

NOV 2014 PREMIUM

10/1 & 10/6 EMER MED RESPONDERIEMT

PARK SIGNS

G 101-21705 Other Retirement-USCM

Total MN BENEFIT

$14.59 201410158770 NOV 2014 PREMIUM

$14.59

'F'aicfCilk#.o26517 '10/27/2014 .. 'Nis.A:'PR'&Essfot.ift.L sE·Rvic'Es'iNc E 403-43100-303 Engineering Fees $6,600.40 20141013 E 612-49460-303 Engineering Fees $1,100.50 20141013

R10154023.0 2014 STREET IMP R10154021.0 PONDS SEWER IMP

CITY OF OAK GROVE


October 2014

E 101-41910-303 Engineering Fees $1,826.00 20141013 E 101-41910-303 Engineering Fees $47.50 20141013

E 1 01-43300-303 Engineering Fees $870.00 20141013 E 402-43100-303 Engineering Fees $20,549.34 20141013

Total MSA PROFESSIONAL SERVICES INC $30,993.74

"riifctclli<iro26'5T8-····raT27/2o14··· NAfuR.A.Lsvsrfr.lts ufli..lriE:s N{N. E 612-49460-407 SW-Monitoring and Maintenance $1,752.85 214254

Total NATURAL SYSTEMS UTILITIES MN $1,752.85

"F'ar<rc111<#o265T9··· 1ol27T2o14' N.E:xfelcoiVtMUN.ic.A.rioNs

Comment

R10154005.0 MS4 R10154003.0 PLANNING REVIEWS R10154001.0 OG GENERAL R10154015.0 217TH

SVC THROUGH 8/31/14

E 101-42200-321 Telephone $205.61 398003480081 9/15-10/14/15 SVC

Total NEXTEL COMMUNICATIONS $205.61

'F'aTCicFii<# o2652oc .10/2772o14~NoRfH'EffN. s.Ar.:iif..\Rv.sOF>F'Cvco E 101-41940-210 Operating/Office Supplies $511.99 170965

Total NORTHERN SANITARY SUPPLY CO $511.99

·ra·rcrcill<# o26521' ··1a72712014~oF>us21

E 611-49450-300 Professional Srvs E 621-49510-300 Professional Srvs E 612-49460-300 Professional Srvs E 622-49520-300 Professional Srvs E 601-49660-300 Professional Srvs

Total OPUS 21

$86.93 140943 $4.58 140943

$70.14 140943 $70.19 140943

$225.71 140943 ----~

$457.55

·r~alCI dli<# ·o26522 - . 16727/2614' PACE ..\N'.ACYflc.i>:CsfR.vicE:s INc E 611-49450-407 SW-Monitoring and Maintenance $146.00 141243561 E 611-49450-407 SW-Monitoring and Maintenance $146.00 141243934

Total PACE ANALYTICAL SERVICES INC $292.00

·rarc.lcili<1fo26523 ··1a727/2or.r·F>c2·sat.:uflar:rs· E 1 01-41920-309 Computer Services

Total PC2 SOLUTIONS

·Paid ct1k# •. o26524 • ·-:ra72772o1·4·· PiF>ELi"N"E'slfPriV: 1N:c.

$655.59 101814003

$655.59

CLEANING SUPPLIES

LAKE GEORGE-SEWER LAKE GEORGE-WATER THE PONDS-SEWER THE PONDS-WATER STREET LIGHTS

9/9/14 SAMPLE 9/23/14 SAMPLE

10/14-10/17/14 svc

E 612-49460-404 Repairs/Maint Equipment $500.00 S3263613.001 PUMP FOR PONDS SEWER -----Total PIPELINE SUPPLY, INC. $500.00

'flai<.l c11J<ifra26525 · -1-o/277261 .:r··s-·& s·rN"ousfR.iA"c·suPF>t.:.v··· E 101-43100-210 Operating/Office Supplies __ $43.1'!__271051

Total S & S INDUSTRIAL SUPPLY $43.14

f p--~1CtChkil-:02652£r~~-f0727/2014~-"''S~"~rF-RftJ~:CtS·:7

c-rTY 'OF~-_,-~~-~---~"~--~-~~--

E 622-49520-382 Water residential Total ST FRANCIS, CITY OF

"F>aiCichk#-o26s27 ··· ···1o727i2514. "'sf:F>:r..rrc;·crfYoF=-E 101-43100-590 Street Improvements

$7,658.58 2014-94

$7,658.58

$260.36 4032

SAFETY GLASSES/SUPPLIES

9/2-10/1/14 USAGE

ASPHALT MIX

10/22/14 2:07PM

Page 4

CITY OF OAK GROVE


October 2014

Check

Total ST. PAUL, CITY OF $260.36

'"Pafcfcllk#=o26528~ ''1072772o14~ sl'UR:oevA.t.rr ,'iJft.vE E 101-41400-437 Gopher Feet

Total STURDEVANT, DAVE

$54.50 20141013GOP 43 PAIRS GOPHER FEET

$54.50

, F>afcr<Thl<#'o26529 M7C'1ot27/2o14.r&~sl'R0F>I=iies'

E 101-43100-430 Miscellaneous

Total T & S TROPHIES $45.00 20141014

$45.00

rpa=rcrChk#026'530 -"~' ~~1072:7720'14"~~~fJSCM7MTi5~WEST ~ .. , ~" ~ -"- "OC"'-"~~~-,--~~ ----

G 101-21705 Other Retirement-USCM

Total USCM/MIDWEST $25.00 20141017

$25.00

rparcrChk#702653T--,~- -~'10727726.1'4--"WEXBANK'--~-~~~-,----~~-" ~-"='~ ---~---",_, __

E 101-43100-212 Motor Fuels E 611-49450-210 Operating/Office Supplies E 101-42200-212 Motor Fuels

$56.52 38277165 $5.07 38277165

$108.27 38277165

Total WEX BANK $169.86

10100 Primary Account $196,274.89

Fund Summary

10100 Primary Account

101 GENERAL FUND

202 RECYCLING

402 MSAS CONSTRUCTION FUNDS

403 ROAD IMPROVEMENTS/SEALING

601 STREET LIGHTS

611 SEWER- LAKE GEORGE

612 SEWER- THE PONDS

621 WATER- LAKE GEORGE

622 WATER- THE PONDS

$154,077.11

$1,201.20

$21,538.34

$6,600.40

$225.71

$1,308.77

$3,433.17

$113.77

$7,776.42 ---

$196,27 4.89

EMP RECOGNITION-GARY

PR 10/17/14 PPE 10/10/14

SEPT 2014 GAS CHARGES SEPT 2014 SUPPLIES SEPT 2014 GAS CHARGES

10/22/14 2:07 PM

Page 5

CITY OF OAK GROVE


Agenda Item # t(.

I Department: I Requested Council Meeting Date: Finance October 27,2014

TITLE OF ISSUE: Closure of G.O. Improvement Bonds, Series 2004B, Debt Service Fund

BACKGROUND AND SUPPLEMENTAL INFORMATION: General Obligation Improvement Bonds were issued in 2004 for road improvements in several neighborhoods. Those bonds have been paid off and therefore the debt service fund related to those bonds should be closed. All remaining funds should be transfened to the road improvement fund.

I SOURCE OF FUNDING NA

I REQUESTED COUNCIL ACTION: Consider adopting Resolution 14-089 approving the closure of the debt service fund related to G.O. Improvement Bonds, Series 2004B, Debt Service Fund and transfer all remaining net position to the road improvement fund. For Clerk's Use:

SUPPORTED DOCUMENTS ATTACHED


Second By: 1 14-os9 I I I I I

Vote Record: Aye Nay Other (specify)

Korin -- --Denno - - --Lawrence - - --Sullivan -- --

-- -- Wylie


B Refer to:

Consent


Other:

RESOLUTION 14-089


STATE OF MINNESOTA

CLOSE THE G.O. IMPROVEMENT BONDS, SERIES 2004B, DEBT SERVICE FUND AND TRANSFER ALL REMAINING NET POSITION TO THE ROAD

IMPROVEMENT/SEALCOATING FUND

WHEREAS, the G.O. Improvement Bonds, Series 20048 were issued on December 1, 2004 for the Sycamore Terrace, Bangsund Addition and CharMar Estates road improvements and

WHEREAS, the final debt service payment was for September 1, 2014.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Oak Grove, Minnesota approves the above mentioned fund be closed as of December 31, 2014, and all remaining net position, including outstanding special assessments be transferred to the Road lmprovement/Sealcoating Capital Improvement fund.

Adopted by the City Council this 2ih day of October 2014.

Mark R. Karin Mayor

ATTEST:

Sheryl F. Fiskewold, City Clerk

(Seal)

CITY OF OAK GROVE


Agenda Item # y· Depattment: I Requested Council Meeting Date: Planning October 27, 2014

TITLE OF ISSUE: Swanson Variance Request

BACKGROUND AND SUPPLEMENTAL INFORMATION:

Please see attached Staff memo.

SOURCE OF FUNDING NA

REQUESTED COUNCIL ACTION: Consider adopting Resolution 14-091 approving a variance for Dave and Teni Swanson.



Second By: 1 14-091 I I I I I


Karin -- ---- -- Denno Staff memo -- -- Lawrence Planning Commission findings

Sullivan -- ---- -- Wylie


EJ Refer to:

Consent


Other:

MEMO TO: Mayor and City Council

FROM: Rick Juba, City Administrator

DATE: October 17,2014

SUBJECT: Swanson Variance Request

Dave and Terri Swanson request approval of a variance to construct an accessoty structure closer to their front lot line than their home.

Variance Request Swanson's home sits diagonally on a non-typical lot. They propose adding a detached garage (accessory structure) next to their attached garage. However, because of the orientation of the house, this ends up being closer to the front lot line than the principal structure. Placing an accessoty structure closer to the front lot line than the principal structure on a property of less than three (3) acres is prohibited by Section 109-194 (d) of the City Code. This provision exists to prevent an accessoty structure from becoming the focal point of the property. Again, with the orientation of the home on this lot, the accessory structure will complement the principal structure. The proposed accessoty structure will match the construction of the existing home. All other dimensional standards such as front and side setbacks for the single family residential zoning district can be met.

A variance from requirements of the zoning code may be granted by the city when the applicant for the variance establishes that there are practical difficulties in complying with such requirements. The term "practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by a zoning requirement; the plight of the landowner is due to circumstances unique to the property and not created by the landowner; and the variance, if granted, will not alter the essential character of the neighborhood. Economic considerations alone do not constitute practical difficulties.

In Swanson's case the practical difficulties are the home orientation, the shape of the lot and the grade on the north side of their property. Adding additional indoor storage on single family properties is common throughout the City. The variance will not alter the essential character of the neighborhood.

Recommendation The Planning Commission held a public hearing at their regular meeting on October 16, 2014 to review this application. At the conclusions of the hearing, a unanimous recommendation of approval was made.

RESOLUTION NO. 14-091


STATE OF MINNESOTA

A RESOLUTION APPROVING THE APPLICATION OF DAVE AND TERRI SWANSON

FOR A VARIANCE TO CONSTRUCT AN ACCESSORY BUILDING CLOSER TO THE ROAD THAN THEIR PRINCIPAL BUILDING

WHEREAS, Dave and Terri Swanson, propetiy owners, have applied for a variance to construct an accessory building closer to the road than their principal building at the following legally described property:

Lot 2, Block 5 Wild Oaks

Further described by PID number: 17-33-24-43-0013

; and

WHEREAS, Chapter 109-48 (a) of the Oak Grove City Code allows for the granting of variances in cases where the "property owner proposes to use the property in a reasonable manner not permitted by a zoning requirement; the plight of the landowner is due to circumstances unique to the property and not created by the landowner; and the variance, if granted, will not alter the essential character of the neighborhood." and

WHEREAS, the Oak Grove Planning Commission conducted a public hearing at its regular meeting on October 16, 2014 to review the application for a variance. The public hearing resulted in a recommendation of approval of the variance request; and

WHEREAS, the Oak Grove City Council, at its regular meeting on October 27, 2014, considered the applicants request for a variance, public input, information presented by Staff and upon such testimony approved the request for a variance to construct the accessory building.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Oak Grove, Minnesota, finds the request by Dave and Terri Swanson for a variance to construct an accessmy

building closer to the road than the principal building meets the criteria for variance approval with the following condition:

1. The accessory structure may be located closer to the front lot line than the principal structure, but all other dimensional standards must be complied with.

Passed and adopted by the Oak Grove City Council this 271h day of October 2014.

Mark R. Korin, Mayor

Attest:


(Seal)

INRE:

City of Oak Grove County of Anoka

State of Minnesota

Application ofDave and Terri Swanson For a variance to build an accessory structure closer to the road than the principal building at 20515 Silverod St NW.

Planning Commission Findings and Recommendation

PLANNING COMMISSION FINDINGS

On October 16, 2014, the Oak Grove Planning Commission met at its regularly scheduled meeting and held a Public Hearing to review the application of Dave and Terri Swanson for a variance to build an accessory structure closer to the road than the principal building at the property legally described as Lot 2, Block 5 Wild Oaks and further described by PID# 17-33-24-43-0013 (the "subject property").

The applicant was present and the Planning Commission heard testimony from all interested persons wishing to speak at the meeting and now makes the following findings of fact and recommendation to the Oak Grove City Council:

1. The subject property is zoned Single Family Residential (SFR).

2. Dave and Terri Swanson own the subject prope1iy.

3. Section 109-194 (d) of the Oak Grove City Code prohibits accessory buildings from being closer to the front lot line than the principal building.

4. Dave and Terri Swanson propose constructing an accessory building closer to the front lot line than their principal building.

5. Section 109-48 (a) of the Oak Grove City Code allows for the granting of variances in cases where the "property owner proposes to use the property in a reasonable manner not permitted by a zoning requirement; the plight of the landowner is due to circumstances unique to the prope1iy and not created by the landowner; and the variance, if granted, will not alter the essential character of the neighborhood."

6. The property owners propose to use the prope1iy in a reasonable manner.

7. The subject prope1iy is untypically shaped and the home is oriented diagonally from the front lot line.

8. The exhibits submitted for the review of Dave and Ten·i Swanson's variance application are as follows:

Exhibit 1 - Location map Exhibit 2 - Aerial picture Exhibit 3 - Pictures of the site Exhibit 4 - Certificate of survey Exhibit 5 - Staff memo

RECOMMENDATION The Planning Commission recommends to the Oak Grove City Council approval of the application submitted by Dave and Teni Swanson for a variance to build an accessory structure closer to the road than the principal building.

Furthetmore, the Planning Commission recommends the following conditions of approval:

1. The accessory structure may be located closer to the front lot line than the principal structure, but all other dimensional standards must be complied with.

CITY OF OAK GROVE


n.e,v11ua Item # q_ I Department: I Requested Council Meeting Date: Administration/Clerk October 27, 2014

TITLE OF ISSUE: Resolution 14-092 adopting delinquent utility assessment roll

BACKGROUND AND SUPPLEMENTAL INFORMATION: The Council gave property owners the oppmiunity for public testimony regarding their delinquent sewer, other charges and street lights/water utility charges earlier this evening. Pursuant to M.S.444.075 Resolution 14-092 adopts the final delinquent utility assessment roll but allows the prope1iy owner to make payment any time prior to ce1iification to the County Auditor.

SOURCE OF FUNDING:

REQUESTED COUNCIL ACTION: Consider adopting Resolution 14-092 adopting the assessment roll in the matter of delinquent sewer, other charges and street lights/water utility charges



Second By:

I I I I I I Vote Record : Aye Nay 14-092

-- -- Korin Other (specify) Lawrence -- --

-- -- Wylie Denno - - --Sullivan - - --


B Refer to:

Consent

Tabled Until : Regular

Other:

City of Oak Grove Delinquent Charges For certification to property taxes to be paid in 2015

through 6/30/14 Utilities

through 9/30/14 Other

04-33-24-42-0023 $ 21.60

04-33-24-41-0041 $ 41.21

16-33-24-22-0010 $ 62.00 04-33-24-42-0023 $ 322.40

04-33-24-31-0014 $ 499.31

04-33-24-23-0004 $ 631.53

21-33-24-24-0008 $ 53.93 04-33-24-31-0015 $ 127.78

04-33-24-24-0013 $ 136.29

04-33-24-32-0012 $ 140.10

04-33-24-43-0019 $ 179.02 04-33-24-13-0003 $ 216.66

04-33-24-31-0011 $ 340.86 04-33-24-32-0025 $ 352.90

04-33-24-43-0014 $ 629.33 04-33-24-32-0010 $ 832.48

04-33-24-43-0018 $ 895.06 04-33-24-32-0008 $ 11245.94

04-33-24-24-0003 $ 11308.69 16-33-24-22-0017 $ 390.00

17-33-24-11-0002 $ 868.00

26-33-24-34-0008 $ 4J25.00

$ 141020.09

RESOLUTION 14-092


STATE OF MINNESOTA

A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL PURSUANT TO M.S.444.075 IN THE MATTER OF DELINQUENT SEWER, OTHER CHARGES AND STREET

LIGHTS/WATER UTILITY CHARGES

WHEREAS, the City of Oak Grove (the City Council) conducted a public hearing at its October 27, 2014 regular meeting to accept and hear any and all written and oral comments regarding the proposed delinquent utility charges.

WHEREAS, pursuant to proper notice duly given as required by law, the Oak Grove City Council has met and heard and passed upon all objections to the proposed delinquent utility charges, and has amended such assessment as it deems just.

NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Oak Grove, Minnesota:

1. The final assessment roll, a copy of which is attached hereto and incorporated herein by this reference is hereby accepted and adopted and shall constitute the unpaid charges against the lands therein named.

2. Such unpaid charges shall be payable with the 2015 tax rolls and is required to pay the principal with interest at 10.00% over a period of one (1) year.

3. The owner of any property so assessed, may, at any time prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property.

4. The City Clerk shall transmit to the County Auditor a certified duplicate of the attached assessment roll to be extended on the property tax lists to the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes.

Passed and adopted this 271h day of October, 2014


ATTEST:


CITY OF OAK GROVE


Agenda Item #

[ l ' I Department: .I Requested Council Meeting Date:

Planning October 27, 2014

TITLE OF ISSUE: Webber Interim Use Permit Application

BACKGROUND AND SUPPLEMENTAL INFORMATION:

Please see attached staff memo.


REQUESTED COUNCIL ACTION: Consider adopting Resolution 14-090 denying the Interim Use Permit application ofF01nest Webber.



Second By: 114-090 I I I I I


Korin -- ---- -- Denno Staff memo -- -- Lawrence Planning Commission Findings

Sullivan -- ---- -- Wylie


EJ Refer to:

Consent


Other:

INRE:

City of Oak Grove County of Anoka

State of Minnesota

Application of Forrest Webber For an Interim Use Permit at 4731 21 ih Ave NW.

Planning Commission Findings and Recommendation

PLANNING COMMISSION FINDINGS

On October 16, 2014, the Oak Grove Planning Commission met at its regularly scheduled meeting and held a Public Hearing to review the application ofFonest Webber for an Interim Use Permit at 4731 217th Ave. NW. (the "subject property"), further described by PID# 07-33-24-23-0009.

The applicant was present and the Planning Commission heard testimony from all interested persons wishing to speak at the meeting and now makes the following findings and recommendation to the Oak Grove City Council:

1. The subject propetty is patt of a Planned Unit Development and is zoned Single Family Residential (SFR).

2. The subject propetty is 2.48 acres.

3. Fonest Webber owns the subject propetty.

4. Section 109-96 (d) (15) ofthe City Code identifies home occupations as a conditional/interim use in the Single Family Residential District.

5. Section 109-195 (c) (1) ofthe City Code requires~ interim use permit for home occupations which exceed any ofthe standards listed under Chapter 109-195 (b). Webber's proposal exceeds standards numbered 1, 4, 5 and 6 ofthe above mentioned section of the City Code and therefore requires an Interim Use Permit.

6. The exhibits submitted for the review ofFonest Webber's Interim Use Permit application are as follows:

Exhibit 1 - Location Map Exhibit 2 - Aerial Photo Exhibit 3 - Photos of the site

Exhibit 4 - Submittal from Timothy Baland Exhibit 5 - Staff memo Exhibit 6 - Written comments of Brian Wadzink Exhibit 7 - Written comments of Karen Mullowney Exhibit 8 -Photos of site submitted by Timothy Baland

7. City Staff is aware of one business related complaint on file at City Hall.

8. There are three unpermitted above ground fuel storage tanks on the site.

9. The City Staffs responses to the 11 criteria for approval of a conditional use permit contained in the October 9, 2014 memo to the Planning Commission

RECOMMENDATION The Planning Commission recommends to the Oak Grove City Council denial of the application submitted by Forrest Webber for an Interim Use Petmit.

RESOLUTION 14-090

CITY OF OAK GROVE COUNTYOFANOKA

STATE OF MINNESOTA

A RESOLUTION DENYING THE APPLICATION OF FORREST WEBBER FOR AN INTERIM USE PERMIT

WHEREAS, Section 109-96 (d) (15) of the Oak Grove City Code allows home occupations as a conditional use/interim use in the Single Family Residential zoning district; and

WHEREAS, Fonest Webber's home business exceeds standards 1, 4 and 5 of Section 109-195 and therefore requires an Interim Use Permit to operate from his residence; and

WHEREAS, Fonest Webber, (the Applicant), made application for an interim use permit to operate Century Concrete as a home business at 4731 21 ih Ave. NW, legally described as Lot 4, Block 1 Oak Wood Ponds and fmther described by Property Identification Number 07-33-24-23-0009 (the Propetty); and

WHEREAS, the Propetty is zoned Single Family Residential and is part of a residential Planned Unit Development; and

WHEREAS, the Planning Commission has reviewed the application, held a public hearing and recommended denial of the request; and

WHEREAS, Section 109-136 of the Oak Grove City Code states the City Council may approve or deny an Interim Use Permit application after considering the advice and recommendations of the planning commission and the effect of the proposed use upon the health, safety, morals, and general welfare of occupants of surrounding lands, existing and anticipated traffic conditions, including parking facilities on adjacent streets and land, the effect on utility and school capacities, the effect on property values of property in the sunounding area, and the effect of the proposed use on the comprehensive plan; and

WHEREAS, Section 109-136 of the Oak Grove City Code states that, among other things, the City Council must consider the impact of the proposed use against eleven (11) specified criteria; and

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Oak Grove hereby finds the Applicant's request for an interim use permit to operate Century Concrete as a home business

does not meet the criteria number four ( 4) for issuance of an interim use permit set out in Section 109-136 of the City Code for the following reason:

This is a full scale commercial operation in a residential neighborhood. It is not significant enough to deter the development of vacant land but is not compatible with adjacent residential uses.

BE IT FURTHER RESOLVED, that the applicants request for an interim use permit to operate Century Concrete as a home business does not meet criteria number five (5) for issuance of an interim use permit set out in Section 109-13 6 of the City Code for the following reason:

A business of this scale stands out in a residential setting and has an adverse effect on the character and integrity of the neighborhood.

Passed and adopted this 27th day of October 2014.


ATTEST:


(Seal)

f City Hall

19900 Nightingale Street NW Oak Grove, Minnesota 55011

Main (763) 404-7000 Fax (763) 404-7001

MEMO

TO: Mayor and City Council

FROM: Rick Juba, City Planner

DATE: October 17,2014

SUBJECT: Forrest Webber Interim Use Permit (IUP) Request

Background: Forrest Webber requests approval of an IUP to continue operating Century Concrete from his property at 4731 217th Ave. NW (the "subject site"). The property is 2.48 acres an.d is zoned Single Family Residential (SFR). Highway 47 borders the west side ofthe subject site which is well screened during leaf on conditions, but fairly visible from the Highway during leaf-out conditions.

Century Concrete mainly serves the residential construction market. The business employs 15 people, 3-4 of which come to the site each morning between 6:00AM and 7:00 AM in their vehicles and leave in a company vehicle with company equipment. The remainder ofthe employees report directly to the job site. Employees return to the subject site between 5:00PM and 6:00PM with the company vehicles and leave in their personal vehicles. There are seven trucks, seven trailers and five bobcats that are associated with the business and requested to be stored exterior to the accessory building on site. Some equipment is left at job sites when possible. There are various other f01ms, blocks, rebar, and bobcat buckets that are stored exterior to the accessory building.

There are three fuel tanks· on site holding diesel and gasoline. The tc:ink:s themselves require a conditional/interim use permit. There is currently no secondary containment around the tanks.

This business has been operated from this address for twelve years according to Webber. Following up on a complaint received this June from a resident regarding the traffic generated by Century Concrete, City Staff contacted Webber and advised the operation must cease or an IUP must be obtained. This application is the result ofthat action and the City has agreed not to take any further enforcement action until the IUP proceedings have concluded. Webber and his Attomey, Timothy Baland have been cooperative in the application process.

There are no complaints or incidents on file with the Anoka County Sheriffs Office regarding Century Concrete's operation from the subject site.

Related to the Comprehensive Plan: The Comprehensive Plan does not address this application.

Related to the City Code: Section 109-4 77 requires a conditional use pem1it for liquid storage tanks to ensure that fire, explosion, or water or soil contamination hazards are not present.

Section 109-195 of the Oak Grove City Code sets standards for home occupations within the City. Webber's business use ofthe prope1ty exceeds the standards set in Section 109-195 (b) 1, 4, 5, and 6. Because these standards are exceeded, the business is not allowed without an IUP. The following are the criteria for granting an Interim Use Permit and the City Staffs opinion on how this application relates to the criteria.

Criteria for Granting Conditional (Interim) Use Permits. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendations of the Planning Commission and the effect of the proposed use on the Comprehensive Plan and upon the health, safety, morals, and general welfare of occupants of surrounding lands. Among other things, the Council shall consider the following:

1. Factors of noise, glare, odor, electrical inte1jerence, vibration, dust, and other nuisances.

The City has not received any nuisance complaints regarding this business. However the amount of equipment and activity certainly could create noise issues when coming and go mg.

2. The use shall not create an excessive burden on existing parks, police and fire, schools, streets and other public facilities and utilities which serve or are proposed to serve the area.

The use does not create an excessive burden on public facilities or services.

3. The effect on sensitive environmental features including wetlands, slopes, floodplains, ·woodlands, lakes, swface and groundwater.

There are no known effects that this business has had on sensitive environmental features. However, the increase in the number of vehicles on site poses more risk for leaks. Additionally, there are three above ground fuel storage tanks which further the risk of environmental issues.

4. The use shall be compatible with adjacent land uses so that existing uses and property values -will not be adversely affected and there will be no deterrence to development of vacant land.

This is a full scale commercial operation in a residential neighborhood. It is not significant enough to deter the development of vacant land but is not compatible with adjacent residential uses.

5. The use shall not have an adverse effect upon adjacent properties, including aesthetics, scenic views, character and integrity of the neighborhood.

A business of this scale stands out in a residential setting and has an adverse effect on the character and integrity of the neighborhood.

6. The use, in the opinion of the City Council, shall be reasonably related to the overall needs of the City and to the existing land use.

To be detennined by the City Council.

7. The use shall be consistent with the purposes of the Zoning Code and purposes of the Zoning District in which the applicant intends to locate the proposed use.

The City Code states the purpose of the Single Family Zoning District is as follows: "The SFR single family residential district is established to provide for a large lot zoning of two and one-half (2.5) acres or more in size. Single family homes are permitted in this district. This district may be used in conjunction with the Planned Unit Development overlay to provide efficient lot layouts, open space, and the preservation of natural features. All uses should be designed to eliminate any nuisance, or incompatibility with surrounding uses. This district is not intended to prohibit or restrict existing agricultural uses." Home occupations are listed as a conditional use in the SFR district.

8. The use shall not be in conflict with the Comprehensive Plan.

The proposed use is not in conflict with the comprehensive plan.

9. The use -will not cause traffic congestion or hazards.

The applicant has proposed to only enter and exit from Highway 4 7 which will limit the potential for traffic hazards.

10. The use shall have adequate utilities, access roads, drainage and necessary facilities.

All facilities necessaty to operate the business from this site appear to be in place. If the storage tanks are pennitted to stay, secondaty containment will need to be added.

11. The use -will not adversely impact the environment, natural resources or water quality.

Again, there are no known effects that this business has had on sensitive environmental features. However, the increase in the number of vehicles on site poses more risk for leaks. Additionally, there are three above ground fuel storage tanks which further the risk of environmental issues.

Timeline to Act: The application was received on September 10, 2014, the 60-day period has not been extended and therefore the City Council must act on or before November 9, 2014.

Options: . The City Council may approve, conditionally approve, modify, table, or deny the request.

Recommendation: The Planning Commission held a public hearing at their regular meeting on October 16, 2014 to review this request. At the conclusion of the hearing, the Planning Commission voted 4-2 to recommend denial ofthe request based on their findings.

ABDO •:EICI(& 'MEYERS11r

AEM Financial Solutions™

Honorable Mayor and City Council City of Oak Grove Oak Grove, Minnesota

ACCOUNTANT'S COMPILATION REPORT

We have compiled the accompanying General fund statement of revenues and expenditures -budget to actual of the City of Oak Grove, Minnesota as of September 30, 2014, for the quatier then ended. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide any assurance about whether the financial statement is in accordance with accounting principles generally accepted in the United States of America.

Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the financial statements.

Our responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undetiaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements.

Management has elected to omit substantially all of the disclosures and the statement of cash flows required by accounting principles generally accepted in the United States of America. If the omitted disclosures and the statement of cash flows were included in the financial statements, they might influence the user's conclusions about the Company's financial position, results of operations, and cash flows. Accordingly, the financial statements are not designed for those who are not informed about such matters.

ABDO, EICK & MEYERS Minneapolis, Minnesota October 21, 2014

5201 Eden Avenue, Suite 250 Edina, MN 55436 952.715.3070 I Fax 952.835.3261

-1-

ABDO EICI(& MEYERSLLP

AEM Financial Solutions TM

Honorable Mayor and City Council City of Oak Grove Oak Grove, Minnesota

Dear Honorable Mayor and City Council:

October 21, 2014

We have reconciled all bank accounts through September 30, 2014 and reviewed activity in all funds. The following is a summary of our observations. All information presented is unaudited.

Cash and Investments

The City's cash and investment balances are as follows:

Checking Bank certificates of deposit Investments (at market value)

Total cash and investments

Investment Type

Checking Money market Negotiable CDs Municipal bond Government agency securities

Total investments

5201 Eden Avenue, Suite 250 Edina, MN 55436 952.715.3070 I Fax 952.835.3261

09/30/2014

$ 1,848,313

8,001,715

$ 9,850,028

09/30/2014

$ 1,848,313 1,323,594 4,801,271

1,876,850

$ 9,850,028

-2-

Increase/ 12/31/2013 (Decrease)

1,887,564 $ (39,251) 190,083 (190,083)

7,639,812 361,903

$ 9,717,459 $ 132,569

12/31/2013 (Decrease)

$ 1,887,564 $ (39,251) 923,286 400,308

4,663,976 137,295

2,242,633 {365,783}

$ 9,717,459 $ 132,569

Current short-term rates being offered by financial institutions are very low as evidenced by the table of U.S. Treasury rates below. The U.S. Treasury rates provide a benchmark perspective for rate of return.

Treasury yields Date 1 mo 3mo 6mo 1 yr 2 yr 3 yr 5 yr 7yr 10 yr

12/31/2010 0.07 0.12 0.19 0.29 0.61 1.02 2.01 2.71 3.30 12/31/2011 0.01 0.02 0.06 0.12 0.25 0.36 0.83 1.35 1.89

12/31/2012 0.02 0.05 0.11 0.16 0.25 0.36 0.72 1.18 1.78

03/3112013 0.04 0.07 0.11 0.14 0.25 0.36 0.77 1.24 1.87

06/30/2013 0.02 0.04 0.10 0.15 0.36 0.66 1.41 1.96 2.52

09/30/2013 0.03 0.02 0.04 0.10 0.33 0.63 1.39 2.02 2.64

12/3112013 0.01 0.07 0.10 0.13 0.38 0.78 1.75 2.45 3.04

03/31/2014 0.03 0.05 0.07 0.13 0.44 0.90 1.74 2.32 2.77

06/30/2014 0.02 0.04 0.07 0.11 0.47 0.88 1.62 2.13 2.53

09/30/2014 0.02 0.02 0.03 0.13 0.58 1.07 1.78 2.22 2.52

Budget Summary

A more detailed analysis of funds is included as Attachment A.

Cash Balance Summary

A detailed view of department totals compared with budget is included as Attachment B.

Investment Summary

A detailed summary of current investments is included as Attachment C.

Revenue and Expenditures

A detail of revenues and expenditures is included

* * * * *

This information is unaudited and is intended solely for the information and use of management and City Council and is not intended and should not be used by anyone other than these specified parties.

If you have any questions or wish to discuss any ofthe items contained in this letter or the attachments, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to us by your staff.

Sincerely,

AEM FINANCIAL SOLUTIONS, LLC

-3-

People +Process. Going . Beyondthc L\\ni1bers

General Fund Cash Balances 2012-2014

$3,500,000 ----------"--" ______ " _________ " _________________________ " __

$3,000,000

$2,500,000

$2,000,000

$1,500,000 T-------------------------------------------------"\----1

$1,000,000

$500,000

$-January 1 January February March April May June July August September October November December

--35% Reserve

General Fund YTD YTD Percent of YTD YTD Percent of

Receipts Budget Actual YTD Budget Disbursements Budget Actual YTD Budget Taxes $ 1,471,420 $ 1,029,805 70"0 % .!} Mayor and City Council 29,054 32,584 112"1 % .!} Special assessments 11,250 5,989 53"2 .!} Administration/Clerk 331,658 322,974 97A A -.--Interest 22,500 12,799 56"9 .!} Elections 14,387 1,826 12"7 it Intergovernmental 72,475 56,902 78"5 .!} Finance administration 119,689 114,622 95"8 ¢ Licenses and permits 89,775 112,894 125"8 it Planning and zoning 23,438 10,902 46"5 it Services and charges 22,275 43,738 196A 'it \Vatershed 2,775 3,349 120"7 .!} Police/Sheriff fines 26,250 22,195 84"6 .!} Building inspections 64,500 102,524 159"0 .!} Fire state grants and aid 22,810 .!} Government building and grounds 48,130 47,911 995 ~> Street maintenance/Storm sewer state grants and 105,000 158,679 15Ll 'it Public works 442,631 367,126 82"9 it Street engineering permits 4,500 7,870 174"9 it Fire management 217,500 157,221 723 it Miscellaneous 34,424 38,075 110"6 it Park management and maintenance 40,148 35,316 88"0 it Other 1,538 763 49"6 .!} Police services 396,558 413,807 1043 c;>

Unallocated!Emergency!Unanticipated 3,750 (236) (63) it $ 1,884,216 $ 1,489,709 79"1 % .!}

$ 1,734,216 1,609,926 92"8 % r~)

Ke 1t Varies more than 10% than budget positively

~ Varies more than 10% than budget negatively

=> Within 10% of budget

-4-

CITY OF OAK GROVE, MINNESOTA STATEMENT OF REVENUE AND EXPENDITURES

BUDGET AND ACTUAL- GENERAL FUND (UNAUDITED) FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2014

Attachment A

REVENUES Taxes Special assessments Interest Intergovennnental Administration and finance

License and pennits Other

Building License and pennits Services and charges

Police/Sheriff fines Fire state grants and aid Street maintenance/Stonn sewer state grants and aid Street engineering pennits Miscellaneous

TOTAL REVENUES

EXPENDITURES Mayor and Council Administration/Clerk Elections Finance administration Planning and zoning Watershed Building inspections Government building and grounds Public works Fire management Park management and maintenance Police services Unallocated/Emergency/Unanticipated

TOTAL EXPENDITURES

EXCESS REVENUES (EXPENDITURES)

OTHER FINANCING SOURCES (USES) Transfers out

2014 Budget

$ 1,961,893 15,000 30,000 96,633

8,080 2,050

111,620 29,700 35,000 30,413

140,000 6,000

45,899

2,512,288

38,739 442,210

19,182 159,585

31,250 3,700

86,000 64,173

590,175 290,000

53,530 528,744

5,000

2,312,288

200,000

(200,000)

Budget Thru

9/30/2014 (75%)

$ 1,471,420 11,250 22,500 72,475

6,060 1,538

83,715 22,275 26,250 22,810

105,000 4,500

34,424

1,884,216

29,054 331,658

14,387 119,689 23,438 2,775

64,500 48,130

442,631 217,500

40,148 396,558

3,750

1,734,216

150,000

(200,000)

Actual Thru

9/30/2014

$ 1,029,805 5,989

12,799 56,902

10,945 763

101,949 43,738 22,195

158,679 7,870

38,075

1,489,709

32,584 322,974

1,826 114,622

10,902 3,349

102,524 47,911

367,126 157,221 35,316

413,807 (236)

1,609 926

(120,217)

(200,000)

VarianceFavorable

(Unfavorable)

$ (441,615) (1) (5,261) (9,701)

(15,573) {2)

4,885 763

18,234 (3) 21,463 (4) (4,055)

(22,810) (5) 53,679 (6)

3,370 3,651

(392,970)

(3,530) 8,684

12,561 5,067

12,536 (574)

(38,024) (7) 219

75,505 (8) 60,279 (9) 4,832

(17,249) (10) 3,986

124,290

(270,217)

EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER USES $ $ (50,000) $ (320,217) $ (270,217)

Item Explanation of items percentage received/expended less than 80% or greater than 120% and$ variance greater than $15,000.

(I) Variance due to City only receiving first half settlement. Second half settlement will be received during fourth quarter.

(2) Variance expected due to only receiving first half ofLGA through the end of the third quarter.

(3) Variance due to greater than expected level of new construction.

( 4) Variance due to greater than expected level of new construction.

(5) Variance as the City no longer receives Fire state aid. This is due to the Fire Relief being outside at PERA.

(6) Variance due to City receiving 100% payment of state aid.

(7) Variance due to greater than expected level of new construction. Building inspection revenues offset this expenditure variance.

(8) Variance due to payment for street improvement projects that will be made in the fourth quarter.

(9) Variance due to Fire relief payment elimination and training expenditures being scheduled for 2nd halfofyear.

(10) Variance due to state aid being applied to the fourth quarter payment to Anoka County Sheriff department.

-5-

Percent Received or Expended Based on

Budget thru 9/30/2014

69.99 % 53.24 56.88 78.51

180.61 49.63

121.78 196.35 84.55

151.12 174.89 110.61

79.06

112.15 97.38 12.69 95.77 46.52

120.68 158.95 99.55 82.94 72.29 87.97

104.35 (6.29)

92.83

(80.14)

100.00

(100.00)%

CITY OF OAK GROVE, MINNESOTA UNAUDITED CASH BALANCES BY FUND

SEPTEMBER 30, 2013, DECEMBER 31, 2013 AND SEPTEMBER 30, 2014

Balance Balance Balance 9/30/2013 1213112013 09/30/2014

101 General ftmd $ 3,006,805 $ 1,170,231 $ 786,841 202 Recycling 35,575 30,758 43,851 204 Gambling Proceeds 9,732 9,908 11,613 205 Fire Safe House 838 918 918 206 CATV Franchise Grant 7,019 7,019 7,083 207 Park Development 339,191 340,960 353,014 208 Public Benefit 240,558 238,694 240,401 209 Subordinate Service District 3,502 3,607 3,607 210 Economic Developm~nt 23,480 62,980 58,298 302 2007A GO Improvement Bonds 30,601 59,477 36,122 303 2007B GO Tax Increment Bonds 51,553 129,386 59,410 304 2002A GO Improvement Bonds 34,462 34,469 305 2004B GO Improvement Bonds 21,991 33,045 11,225 402 MSAS Construction Funds (182,049) (183,747) (241,430) 403 Road lmprovement/Sealcoating 1,415,181 3,647,140 3,843,560 404 Trail Maintenance 7,436 49,922 50,804 405 TIF WLG Administration (109,542) (105,395) (35,178) 410 Asset Acquisition 1,971,771 184,772 188,037 411 Public Works Equipment Acquisition 906,124 1,412,101 1,519,685 412 Fire Equipment Acquisition 1,110,617 1,478,473 1,530,574 413 Building Repair 476,830 576,496 586,683 601 Street Lights 50,935 48,615 51,490 611 Sewer- Lake George 525,819 539,481 600,075 612 Sewer - The Ponds 3,650 11,025 45,388 621 Water- Lake George (215,970) (208,487) (187,631) 622 Water- TI1e Ponds 148,643 180,841 214,869 801 Development Escrows 81,917 74,017 70,719

Total $ 9,996,669 $ 9,826,706 $ 9,850,028

Item ExQlanation of changes greater than $50 000

( 1) Decrease as a result of excess expenditures over revenues. Additional detail can be obtained on the statement of revenues and expenditures.

(2) Decrease is a result of ft1ll debt service payment being made wiii!e only half oftax settlement received.

(3) Decrease a result ofpr0iect expenditures being incurred. City will be drawing MSA ftmds in late 2014.

(4) Increase is a result of an operating transfer, and interest earnings. TI1ere have been no major expenditures to date related to road improvements.

(5) Increase is a result of the sale of two parcels efland.

(6) Decrease is a result of the purchase of a new Grader.

(7) Increase is a result of an operating trans fur.

(8) Increase due to an excess of revenues over e;.,."Penditures during the year.

$8,000,000

$7,000,000

$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

$

Cash Balance by Fund Compared to Prior Year

Attachment B

YTD Change From Change From

12/31/2013 9/30/2013

$ (383,390) ( l) $ (2,219,964) 13,093 8,276

1,705 1,881 80

64 64 12,054 13,823

1,707 (157) 105

(4,682) 34,818 (23,355) 5,521 (69,976) (2) 7,857 (34,469) (34,462) (21,820) (10,766) (57,683) (3) (59,381) 196,420 (4) 2,428,379

882 43,368 70,217 (5) 74,364 3,265 {1,783,734)

107,584 (6) 6!3,561 52,101 (7) 419,957 10,187 109,853 2,875 555

60,594 (8) 74,256 34,363 41,738 20,856 28,339 34,028 66,226 (3,298) (11,198)

$ 23,322 $ (146,641)

$(1,000,000) -'---------------------------------------------'

Geneml S>- Special Revenue ,Jb. Debt Service 1' Capital project i' TIF

General Special Revenue Debt Service Capital project

m9/30/2013

Fund c Street t Sewer T Water

T!F

lil9/30/2014

~ Development Escrows

-6-

Street Sewer Water

Ke

Development Escrows

Balance increased by more than 10% over prior year ~ Balance decreased by more than 10% over prior year ¢ Balance witliin I 0% of prior year

Jn~titulion

CITY OF OAK GROVE SCHEDULE OF INVESTMENTS

FOR THE MONTH ENDING SEPTEMBER 30, 2014

s \0,030,931.02 s 4,954,(}..16.65 s (5,093,026.12) s (0.00) s 91,10-L52

Maturities Maturitv

53,500,000 ---·-·------·-··-·-·--·--- Current

53,000,000

S2,500,000

$2,000,000

S!,SOO,OOO

51,000,000

5500,000

S-Current < 1 ye.ar 1-2 2-3 3-4 5+ ye;ns

r;cmt e .\1..-l~/'\~~·.:srs years

-7-

(.:~~.ID:ct ·--·-

]aDrohn:JCD

) a 0<1'\ t:tnment &~witie< ]•Muni.:ipl1Soxuri!U:1

~--

<I year

1-2years

2-3years

3-4)-e.ars

S+years

Weighted average Rate of return

A\'l!'rageMaturity(yesrs)

Inve~tment TYPe

Money Market

Broker~-dcD

Gon~mment Securities

Municipal Securities

c~h

Gtneral Fund

o·s Deposits

O'SChecks

Re.!oncikJ Balance

Cost 913012014

9,983,056.07

Cost

913012014

3,263,058.57

723,000.00

775,000.00

1.281,000.00

695,000.00

3.245.997.50

9,983.056.07

1.09%

3.37

s

Market Value 9/30/2014

9,9-ll,I79.83

Market Value

9130.'2014

3,263,058.57

7.29,608.51 779,173.90

1,288,768.45

696,6-12.35

3,183,928.05

9,941,179.83

9130'201-l

913012014

Market Value

913012014

1,323,593.87

4,801,271.01

1,876,850.25

1 .. 939,464.70

S 9,9-H,l79.83

(91,150.28)

9,850,029.55

ATIACHMENTC

{4!,876.24)

Variance

9/30,..,014

6,608.51

4,173.90

7,768.45

1,64235

(62,069.45)

(41,87624)

CITY OF OAK GROVE 10/15/14 1:38PM

2014 General Fund Revenue Page 1

2014 2014 %YfD Account Descr 2013 Amt YfD Amt YfD Bud~et Bud~et

FUND 101 GENERAL FUND

R 101-31000 General Property Taxes $2/147/329.96 $1/029/805.31 $1/961/893.00 52.49%

R 101-32105 Conditional Use/Interim $2/100.00 $2/100.00 $31000.00 70.00%

R 101-32106 Variances/Vacations $1/400.00 $1A50.00 $800.00 181.25%

R 101-32107 Platting & Waivers/Subd $1/200.00 $300.00 $900.00 33.33%

R 101-32110 Liquor Licenses $6/625.00 $9/325.00 $6/680.00 139.60%

R 101-32120 Tobacco Licenses $400.00 $400.00 $400.00 100.00%

R 101-32170 Field Party License $50.00 $0.00 $200.00 0.00%

R 101-32180 Other Licenses/Permits $600.00 $0.00 $400.00 0.00%

R 101-32210 Building Permits $133/025.65 $96/699.24 $105/000.00 92.09%

R 101-32220 Admin Charge $625.44 $760.19 $2/000.00 38.01%

R 101-32225 Plan Review Fees $59/888.03 $39/888.27 $25/000.00 159.55%

R 101-32230 Septic System $8/400.00 $5/250.00 $6/620.00 79.31%

R 101-32233 Septic Pumping Permits $1/500.00 $1/220.00 $400.00 305.00%

R 101-32235 Right of Way Permits $11J70.00 $7/870.00 $61000.00 131.17%

R 101-33418 Muni State Aid St Mainte $152/490.00 $158/679.00 $140/000.00 113.34%

R 101-33420 Fire State Aid $41/498.62 $0.00 $30A13.oo 0.00%

R 101-33430 Other State Grants and $2/172.00 $41/901.50 $81/633.00 51.33%

R 101-33620 County Grants/Aid $15/000.00 $15/000.00 $15/000.00 100.00%

R 101-34105 Sale of Maps and Public $9.71 $3.00 $50.00 6.00%

R 101-34110 Sale of Culvert/Mailboxe $13/771.40 $10/389.23 $81000.00 129.87%

R 101-35100 Fines and Forfeits $37/815.20 $22/194.69 $35/000.00 63.41%

R 101-36100 Special Assessments $22/356.87 $5/989.15 $15/000.00 39.93%

R 101-36200 Miscellaneous Revenues $295.06 $4/272.13 $2/705.00 157.93%

R 101-36210 Interest Earnings $33/942.46 $7/161.05 $301000.00 23.87%

R 101-36211 Market Value Adjustmen -$44/636.02 $5/638.05 $0.00 0.00%

R 101-36230 Contributions and Donat $71900.00 $16AOO.OO $20/194.00 81.21%

R 101-36231 Fire Dept Donations $1/600.00 $4/300.00 $0.00 0.00%

R 101-36240 Refunds and Reimburse $17/265.68 $2/713.45 $15/000.00 18.09%

FUND 101 GENERAL FUND $2/676/395.06 $1/489/709.26 R5121288.00

$2/676/395.06 $1/489/709.26 $2/512/288.00

-8-

CITY OF OAK GROVE 10/15/14 1:37 PM

2014 General Fund Expenditure Page 1

2014 2014 YTD %YTD Account Descr 2013 Amt YTD Amt Bud~et Bud~et


Dept 41100 Mayor and Council

E 101-41100-103 Part-Time Ees $20,572.70 $14,594.30 $21,100.00 69.17%

E 101-41100-121 PERA $599.51 $425.29 $900.00 47.25%

E 101-41100-122 FICA $1,275.38 $904.70 $1,300.00 69.59%

E 101-41100-123 MEDICARE $298.11 $211.48 $300.00 70.49%

E 101-41100-152 Workers Camp Ins $46.80 $94.87 $155.00 61.21%

E 101-41100-210 Operating/Office Su $30.73 $0.00 $150.00 0.00%

E 101-41100-331 Mileage/Parking $0.00 $0.00 $100.00 0.00%

E 101-41100-340 Advertising $438.00 $437.80 $800.00 54.73%

E 101-41100-353 Newsletter $4,323.43 $3,383.50 $4,600.00 73.55%

E 101-41100-430 Miscellaneous $0.00 $0.00 $500.00 0.00%

E 101-41100-433 Dues and Subscripti $7,242.54 $12,532.46 $7,834.00 159.98%

E 101-41100-434 Conferences/Trainin $0.00 $0.00 $1,000.00 0.00%

Dept 41100 Mayor and Council $34,827.20 $32,584.40 $38,739.00

Dept 41400 City Clerk/ Admin

E 101-41400-101 Full-Time Ees Regul $144,241.06 $112,223.43 $158,700.00 70.71%

E 101-41400-102 Full-Time Ees Overti $0.00 $322.50 $0.00 0.00%

E 101-41400-103 Part-Time Ees $4,182.00 $3,899.25 $15,600.00 25.00%

E 101-41400-121 PERA $10,457.47 $8,136.31 $12,600.00 64.57%

E 101-41400-122 FICA $8,786.09 $6,885.67 $10,800.00 63.76%

E 101-41400-123 MEDICARE $2,054.97 $1,610.37 $2,500.00 64.41%

E 101-41400-131 Employer Paid Healt $21,368.17 $15,322.40 $21,000.00 72.96%

E 101-41400-152 Workers Camp Ins $749.70 $1,594.50 $2,060.00 77.40%

E 101-41400-210 Operating/Office Su $2,682.10 $1,450.14 $3,000.00 48.34%

E 101-41400-300 Professional Srvs $4,910.26 $1,956.02 $3,000.00 65.20%

E 101-41400-322 Postage $976.44 $1,988.49 $2,000.00 99.42%

E 101-41400-331 Mileage/Parking $431.70 $132.16 $1,000.00 13.22%

E 101-41400-354 Printing/Publishing $417.12 $69.00 $500.00 13.80%

E 101-41400-360 Insurance $46,690.54 $67,275.91 $50,000.00 134.55%

E 101-41400-404 Repairs/Maint Equip $1,368.53 $417.38 $1,900.00 21.97%

E 101-41400-410 Rentals/Leases $564.32 $396.00 $600.00 66.00%

E 101-41400-430 Miscellaneous $588.70 $188.72 $200.00 94.36%

E 101-41400-433 Dues and Subscripti $532.74 $304.74 $750.00 40.63%

E 101-41400-434 Conferences/Trainin $544.64 $1,201.56 $1,500.00 80.10%

E 101-41400-437 Gopher Feet $417.00 $39.00 $1,500.00 2.60%

E 101-41400-438 Refunds and Reimb $0.48 $155.00 $0.00 0.00%

Dept 41400 City Clerk/ Admin $251,964.03 $225,568.55 $289,210.00

Dept 41410 Elections E 101-41410-103 Part-Time Ees $0.00 $0.00 $1,800.00 0.00%

E 101-41410-152 Workers Camp Ins $46.80 $39.82 $0.00 0.00%

E 101-41410-210 Operating/Office Su $0.00 $1,588.16 $1,582.00 100.39%

E 101-41410-300 Professional Srvs $0.00 $0.00 $15,000.00 0.00%



E 101-41410-570 Office Equip and Fu $1,167.84 $0.00 $0.00 0.00%

Dept 41410 Elections $1,265.50 $1,826.30 $19,182.00

Dept 41500 Finance E 101-41500-101 Full-Time Ees Regul $49,019.70 $31,424.35 $44,600.00 70.46%

E 101-41500-121 PERA $3,553.98 $2,278.23 $3,200.00 71.19%

E 101-41500-122 FICA $2,725.90 $1,723.93 $2,800.00 61.57%

-9-

CITY OF OAK GROVE 10/15/14 1:37PM Page 2

2014 General Fund Expenditure

2014 2014 YTD %YTD Account Oeser 2013 Amt YTD Amt Budget Budget

E 101-41500-123 MEDICARE $637.60 $403.14 $600.00 67.19% E 101-41500-131 Employer Paid Healt $9,231.71 $5,685.89 $7,900.00 71.97% E 101-41500-152 Worker s Comp Ins $468.44 $573.44 $1,545.00 37.12%

E 101-41500-210 Operating/Office Su $507.18 $0.00 $500.00 0.00% E 101-41500-300 Professional Srvs $1,829.20 $0.00 $2,500.00 0.00% E 101-41500-301 Auditing Services $22,410.00 $20,070.00 $24,000.00 83.63% E 101-41500-302 Accounting Services $68,000.00 $51,375.00 $70,040.00 73.35% E 101-41500-331 Mileage/Parking $160.82 $271.70 $400.00 67.93%


E 101-41500-430 Miscellaneous $524.19 $632.94 $500.00 126.59%


E 101-41500-434 Conferences(Trainin $0.00 $75.00 $500.00 15.00%

Dept 41500 Finance $159,073.48 $114,621.86 $159,585.00

Dept 41550 Assessing


Dept 41550 Assessing $41,954.00 $42,450.00 $43,000.00

Dept 41600 Legal Services

E 101-41600-304 Legal Fees- Civil $22,825.56 $11,612.61 $25,000.00 46.45% E 101-41600-305 Legal Fees- Prosec $35,767.00 $20,439.50 $40,000.00 51.10%

Dept 41600 Legal Services $58,592.56 $32,052.11 $65,000.00

Dept 41910 Planning and Zoning

E 101-41910-103 Part-Time Ees $3,827.45 $1,706.32 $4,200.00 40.63%

E 101-41910-121 PERA $38.28 $2.62 $300.00 0.87%

E 101-41910-122 FICA $240.79 $105.92 $300.00 35.31%

E 101-41910-123 MEDICARE $51.91 $24.76 $100.00 24.76%

E 101-41910-152 Workers Comp Ins $281.25 $195.84 $0.00 0.00%

E 101-41910-210 Operating/Office Su $29.89 $0.00 $500.00 0.00% E 101-41910-300 Professional Srvs $0.00 $0.00 $500.00 0.00% E 101-41910-303 Engineering Fees $10,922.89 $6,615.80 $8,000.00 82.70% E 101-41910-304 Legal Fees- Civil $17,404.70 $1,147.00 $12,000.00 9.56% E 101-41910-305 Legal Fees- Prosec $648.00 $280.00 $1,500.00 18.67% E 101-41910-308 Filing fees $419.65 $332.00 $1,000.00 33.20%



E 101-41910-430 Miscellaneous $124.90 $0.00 $500.00 0.00%


E 101-41910-434 Conferences(Trainin $0.00 $0.00 $800.00 0.00% Dept 41910 Planning and Zoning $35,431.11 $10,901.73 $31,250.00

Dept 41920 Computer Services E 101-41920-309 Computer Services $39,494.75 $22,903.76 $45,000.00 50.90%

Dept 41920 Computer Services $39,494.75 $22,903.76 $45,000.00

Dept 41940 Govt Bldgs and Grounds E 101-41940-103 Part-Time Ees $8,129.24 $5,725.61 $9,400.00 60.91%

E 101-41940-121 PERA $551.37 $402.35 $700.00 57.48%

E 101-41940-122 FICA $504.03 $354.99 $600.00 59.17%

E 101-41940-123 MEDICARE $117.89 $83.04 $100.00 83.04% E 101-41940-152 Workers Comp Ins $234.46 $202.04 $773.00 26.14%

E 101-41940-210 Operating/Office Su $1,983.44 $1,110.31 $1,500.00 74.02% E 101-41940-321 Telephone $7,823.49 $5,021.14 $8,000.00 62.76%

E 101-41940-324 Siren Fee $2,008.32 $2,008.32 $2,800.00 71.73% E 101-41940-380 Utility Services $31,629.15 $25,549.44 $30,000.00 85.16%

-10-

CITY OF OAK GROVE 10/15/14 1:38PM Page 3


2014 2014 YTD %YTD Account Descr 2013 Amt YTD Amt Budget Budget

E 101-41940-4Cl1 Repairs/Maint Buildi $10,803.50 $6,333.19 $10,000.00 63.33%

E 101-41940-404 Repairs/Maint Equip $0.00 $827.11 $0.00 0.00%

E 101-41940-435 Property Taxes/Ass $293.81 $293.81 $300.00 97.94%

Dept 41940 Govt Bldgs and Groun $64,078.70 $47,911.35 $64,173.00

Dept 42110 Police Services

E 101-42110-311 Police Services $498,177.00 $412,893.00 $525,744.00 78.54%

Dept 42110 Police Services $498,177.00 $412,893.00 $525,744.00

Dept 42130 Animal Control

E 101-42130-300 Professional Srvs $1,902.01 $914.13 $3,000.00 30.47%

Dept 42130 Animal Control $1,902.01 $914.13 $3,000.00

Dept 42200 Fire Management

E 101-42200-101 Full-Time Ees Regul $2,508.75 $1,923.06 $0.00 0.00%

E 101-42200-103 Part-Time Ees $109,226.16 $72,014.70 $122,097.00 58.98%

E 101-42200-121 PERA $248.99 $217.79 $0.00 0.00%

E 101-42200-122 FICA $6,914.71 $4,577.58 $7,600.00 60.23%

E 101-42200-123 MEDICARE $1,616.56 $1,070.59 $1,800.00 59.48%

E 101-42200-131 Employer Paid Healt $352.01 $267.96 $0.00 0.00%

E 101-42200-152 Workers Comp Ins $2,671.21 $14,181.23 $7,416.00 191.22%


E 101-42200-212 Motor Fuels $4,453.82 $3,414.59 $4,000.00 85.36%

E 101-42200-304 Legal Fees- Civil $43.75 $0.00 $0.00 0.00%

E 101-42200-321 Telephone $3,243.22 $2,180.64 $3,600.00 60.57%


E 101-42200-340 Advertising $72.00 $0.00 $0.00 0.00%


E 101-42200-360 Insurance $1,175.00 $196.00 $250.00 78.40%

E 101-42200-401 Repairs/Maint Buildi $0.00 $0.00 $600.00 0.00%

E 101-42200-403 Repairs/Maint Veh $30,494.66 $9,414.74 $12,000.00 78.46%

E 101-42200-404 Repairs/Maint Equip $12,058.72 $6,251.00 $14,000.00 44.65%

E 101-42200-430 Miscellaneous $903.16 $452.63 $1,000.00 45.26%

E 101-42200-433 Dues and Subscripti $783.53 $1,121.47 $1,000.00 112.15%

E 101-42200-434 ConferencesjTrainin $19,781.90 $9,910.00 $22,400.00 44.24%

E 101-42200-436 Fire Prevention $2,995.87 $370.00 $1,500.00 24.67%

E 101-42200-490 ContributionsjDonat $50,205.62 $1,149.00 $41,497.00 2.77%

E 101-42200-491 Physicals $5,972.00 $6,297.00 $7,000.00 89.96%

E 101-42200-540 Equipment $6,098.08 $14,731.16 $32,140.00 45.83%

E 101-42200-570 Office Equip and Fu $0.00 $0.00 $600.00 0.00%

Dept 42200 Fire Management $272,469.27 $157,221.06 $290,000.00

Dept 42400 Building Inspection

E 101-42400-310 Building Inspection $189,593.70 $99,375.25 $84,000.00 118.30%

E 101-42400-365 Building Surcharges -$925.86 $3,148.68 $2,000.00 157.43%

E 101-42400-438 Refunds and Reimb $100.00 $0.00 $0.00 0.00%

Dept 42400 Building Inspection $188,767.84 $102,523.93 $86,000.00

Dept 43100 Public Works


E 101-43100-102 Full-Time Ees Overti $926.50 $88.93 $3,500.00 2.54%

E 101-43100-103 Part-Time Ees $529.38 $711.00 $1,900.00 37.42%

E 101-43100-121 PERA $14,099.76 $9,731.45 $13,900.00 70.01%

E 101-43100-122 FICA $10,999.40 $7,607.46 $11,900.00 63.93%

E 101-43100-123 MEDICARE $2,572.44 $1,779.15 $2,800.00 63.54%


-11-

CITY OF OAK GROVE 10/15/14 1:38PM Page4


2014 2014 YTD %YTD Account Oeser 2013 Amt YTD Amt Budget Budget

E 101-43100-152 Workers Camp Ins $9,870.44 $17,651.03 $23,175.00 76.16%


E 101-43100-212 Motor Fuels $50,040.89 $36,655.34 $42,000.00 87.27%


E 101-43100-403 Repairs/Maint Veh $39,461.25 $17,692.79 $30,000.00 58.98%

E 101-43100-406 Signs/Striping $11,428.17 $2,361.36 $13,000.00 18.16%

E 101-43100-410 Rentals/Leases $1,381.18 $0.00 $4,000.00 0.00%


E 101-43100-434 Conferences{frainin $190.00 $210.00 $500.00 42.00%

E 101-43100-540 Equipment $3,332.36 $1,116.11 $3,000.00 37.20%

E 101-43100-590 Street Improvement $86,190.05 $22,318.47 $110,000.00 20.29%

Dept 43100 Public Works $478,015.25 $290,155.29 $497,375.00

Dept 43105 Watershed

E 101-43105-103 Part-Time Ees $300.00 $60.00 $400.00 15.00%

E 101-43105-122 FICA $18.60 $3.72 $0.00 0.00%

E 101-43105-123 MEDICARE $4.35 $0.87 $0.00 0.00%


Dept 43105 Watershed $3,384.64 $3,349.49 $3,700.00

Dept 43125 Ice & Snow Removal


E 101-43125-102 Full-Time Ees Overti $2,175.52 $2,349.17 $7,500.00 31.32%

E 101-43125-103 Part-Time Ees $9,263.56 $6,535.93 $8,400.00 77.81%

E 101-43125-121 PERA $2,238.54 $1,847.46 $1,800.00 102.64%

E 101-43125-122 FICA $2,025.86 $1,592.29 $1,600.00 99.52%

E 101-43125-123 MEDICARE $473.81 $372.39 $400.00 93.10%


E 101-43125-152 Workers Camp Ins $421.65 $2,225.82 $0.00 0.00%


Dept 43125 Ice & Snow Removal $79,587.67 $69,478.72 $74,800.00

Dept 43300 Engineering

E 101-43300-303 Engineering Fees $5,192.25 $7,491.92 $18,000.00 41.62%

Dept 43300 Engineering $5,192.25 $7,491.92 $18,000.00

Dept 45100 Park and Park Maint


E 101-45100-103 Part-Time Ees $3,409.91 $2,222.00 $5,800.00 38.31%

E 101-45100-121 PERA $1,818.87 $1,362.78 $2,300.00 59.25%

E 101-45100-122 FICA $1,676.49 $1,233.94 $1,900.00 64.94%

E 101-45100-123 MEDICARE $392.14 $288.57 $500.00 57.71%


E 101-45100-152 Workers Camp Ins $468.44 $1,437.90 $1,030.00 139.60%

E 101-45100-210 Oper;;~ting/Office Su $1,055.63 $636.80 $8,000.00 7.96%

E 101-45100-380 Utility Services $1,346.62 $1,214.49 $1,500.00 80.97%

E 101-45100-404 Repairs/Maint Equip $1,319.45 $1,947.61 $0.00 0.00%

E 101-45100-410 Rentals/Leases $3,659.65 $3,166.25 $3,500.00 90.46%

E 101-45100-430 Miscellaneous $40.00 $503.88 $0.00 0.00%

Dept 45100 Park and Park Maint $43,493.55 $35,315.55 $53,530.00

Dept 49990 Other Expense (GENERAL)

E 101-49990-431 Pop Machine Expen -$27.88 -$236.14 $0.00 0.00%

E 101-49990-499 Unalloc/Emerg/Una $3,261.12 $0.00 $5,000.00 0.00%

E 101-49990-700 Transfers $2,397,756.00 $200,000.00 $200,000.00 100.00%

Dept 49990 Other Expense (GENE $2,400,989.24 $199,763.86 $205,000.00

-12-

Account Oeser


CITY OF OAK GROVE


2014 2014 YTD 2013 Amt YTD Amt Budget

$4,658,660.05 $1,809,927.01 R512,288.oo

$4,658,660.05 $1,809,927.01 $2,512,288.00

-13-

%YTD Budget

10/15/14 1:38PM Page 5

CITY OF OAK GROVE


Agenda Item #

l Requested Council Meeting Date:

October 27, 2014 I Department:

Finance

TITLE OF ISSUE: 2015 Budget Discussion

BACKGROUND AND SUPPLEMENTAL INFORMATION: The preliminary levy for 2015 has been set at a 0% increase from 2014. From this point, the levy may decrease but not increase. The budget is approximately $1 00,000 over the levy at this point, the final difference between the budget and levy is planned to be covered by reserves from past surpluses.

Items that have been discussed by the City Council but are yet to be finalized are whether or not include a 1.5% cost of living adjustment for full-time employees, what the health premium contribution by the City will be, and a revised job description and pay scale for the Accounting Technician/Office Suppmi Representative. The City Council can still consider other changes to the 2015 budget but these are the items that have been specifically discussed. Staff would request that any other items of concem be brought up now so information can be brought forward and the finalization of the budget can be completed.

Health Premiums - Updated Clarification needs to be made on this topic. The City currently contributes 100% of the premium for employees utilizing single coverage and 75% for employees utilizing family coverage which includes the employee. The City Council has requested several different breakdowns of potential contribution levels for health premiums and they are attached.

Accounting Technician/Office Support Specialist Over the past several years the duties and responsibilities of our Accounting Technician/Office Support Representative have changed. Due to this, we requested that AEM Financial Solutions review the duties and responsibilities of this role. AEM has since reviewed this role and provided us with information in regard to the changes in the position responsibilities. After updating the responsibilities of this role (see attached draft job description), AEM did an analysis of comparable roles in comparable sized cities to determine a recommended compensation range. The end result of this analysis is a recommendation to change the title of the role to Accounting Specialist and to modify the compensation range.

The current pay range for this role is $39,935.70-$47,922.84. The recommended pay range for the revised job description (Accounting Specialist) is $47,393.33 - $56,992.00. 2015 budgeted compensation for the Accounting Technician/Office Suppoti Representative is $46,592. AEM's recommendation is to provide for an additional $1,000 in compensation for this role in the 2015 budget which brings the role into the new compensation range.

The recommendation from AEM provides information in regard to the increase in responsibilities, the job description (attached) and compensation.

Major role responsibility changes: Accounts Receivable Process and issue invoices for quarterly utilities Receive and upload routes for meter reading

Accounts Payable Submit ST3 forms to vendors and maintain sales tax files File annual sales and use tax return Maintain escrow balance report quarterly

Administrative/clerical Assist with website updates Provide basic technical support to staff, including maintenance of portable devices and applications Maintain notary public designation and provide notary services Track attendance and incident reports/meetings for Fire Depmiment Submit Fire Depatiment incident data to the State of Minnesota

Building Code Enforcement Issues various permits and according to regulations, applications received both over the counter and by mail

General Ledger Provide data for budget development Provide assistance, as necessary, for annual audit

Payroll- all aspects included in revised job description

City Administrator The Mayor was directed by the City Council at the closed session performance review of the City Administrator on 9/29/14 to bring back recommendations for a contract extension. The Mayor will provide a verbal update on this item at the meeting.

Fund Balance Contribution There was some discussion at the last City Council meeting on utilizing the fund balance to not only hold the levy flat, but to reduce the levy. There was also a request to transfer funds from the general fund to the road improvement fund. As previously discussed, the City Council had reserved $100,000 in the general fund at the end of2013 to help hold the levy flat for 2015. Additionally, there was a $240,000 surplus at the end of2013. City Staff recommends that the budget be finalized and the discussion on remaining excess general fund balance be resumed at a later date.

SUMMARY All ofthese items are planned for discussion only at this meeting. Staff requests feedback and will bring back f01mal resolutions for final decisions. Please note that the attached budget has changed slightly due to receiving the actual health rates and not estimates. The preliminary budget will be further revised after direction is given on the items in this RCA.


REQUESTED COUNCIL ACTION: Discuss and give direction to staff



Second By: l I I I I J


Korin ----- --Denno Health premium contribution breakdowns ------ --Lawrence Accounting Specialist draft job description ----- --

September 3, 2014 budget memo Sullivan ----- --

----- -- Wylie Preliminaty 2015 budget

Administration Department Use: Refer to:

B Consent


Other:

, Memo

City Hall 19900 Nightingale Street NW Oak Grove, Minnesota 55011

Main (763) 404-7000 Fax (763) 404-7001

To: Mayor and City Council

From: Rick Juba, City Administrator Dan Gerdes, Consulting Finance Manager

CC: Curt Hallennan, Fire Chief Tim Smith, Public Works Director

Date: September 3, 2014

RE: 2015 Draft Preliminary Budget ·\

The following is the 2015 proposed budget based on City Council Direction/ Department Head

recommendations and City Administrator adjustments.

Updates from the Last Discussion

• $101000 voluntary contribution to the Fire Relief Association was added to the Fire Management

Budget. • Fire Management Equipment was reduced by $71960 due to duplic~tion.

levy Summary

During 2015 budget discussions/ the City Council agreed on a 0% levy increase for 2015. To achieve this/

City Management has used $991802 of the General Fund reserve fund balance.

General Fund Revenues

• General fund Property tax levy remained flat at $119611893.

• Intergovernmental revenue is increasing $91000 due to an increase in LGA to be received from

the State.

• Building permit and fees are reflecting a decrease of $15,000 based on expected decrease in

activity.

• Interest earnings decreased by $201000 to reflect the current market rate and cash balance in

the general fund.

General Fund Expenditures

Wages/Benefits.

The preliminary budget includes a 1.5% COLA increase for all full time staff. Staff is budgeting

for reclassification and a step increase for one full time employee which will need to be

approved by the City Council at a later date. There will be additional step/merit increases for

Firefighters coming forward in the near future. This is not reflected in the budget as predicting

the paid on-call Firefighter's time is not an exact science.

The City's health insurance premium will increase 10% for 2015.

Mayor and Council

No significant changes from 201fl- budget

City Clerk/Administration

4,000 decrease for LMC Insurance due to a change in premiums and the deductible.

Elections

Significant decrease as there is no general election in 2015.

Finance

No significant changes

Assessing


Legal Services


Planning and Zoning


Computer Services


Government Buildings and Grounds

Utility costs have increased for 2015 resulting in a budget increase of $5,000.

Police Services

Increase in the contract with Anoka County Sheriff of $20,256- from $525,744 in 2014 to

$546,000 in 2015, as previously discussed.

Animal Control

This department increased by $3,000 due to using a different vendor.

Fire Management

As referenced in revenues section, Fire relief is no longer passed through the City. 2014 budget

included $41,500 in expenditures for this purpose. Increase in operating supplies for CAD

system, and in equipment costs for computer upgrades for the CAD system and trucks.

Building Inspection

A decrease of $15,000 which coincides with the decrease in revenue discussed above.

Public Works

This department increased $45,000 due to a proposed additional proposed position being

titled Assistant Public Works Director/Utilities Operator, along with an increase in motor fuels as

the price and usage of fuel increases.

Watershed

No significant changes.

Ice and Snow Removal

This department increased due to an increase in road salt costs.

Engineering

This department decreased due to a new agreement reducing the contract amount.

Park and Park Maintenance

No significant changes.

Unallocated/Emergency/Contingency

A contingency amount of $5,000 is reserved in 2015 to assure that there are funds available for

any unexpected items that may arise.

Full-time Employees are regularly scheduled to work a minimum of 40 hours per week, on a year-round basis, as opposed to being on-call, seasonal or temporary. Full-time employees receive 100% of City Contribution toward benefits, accruals and paid leaves as approved by the City Council.

Benefits Eligible Employees are regularly scheduled to work a minimum of 30 or more hours per week, on a year-round basis, as opposed to being on-call, seasonal or temporary. Benefits Eligible Employees receive 75% of the Full-time Employee City Contribution toward all eligible benefits, accruals and paid leaves as approved by the City Council.

City Contributions and accruals listed on this sheet are at the level for Full-Time Employees.

MEDICAL INSURANCE The City offers the HealthPartners Empower l=ligh DeductibleHSA Gold 2000-1 00 Rx Plus Health Insurance Plan with a Health Savings Account. This coverag~d at no cost to the Employee. Employee contribution toward dependent coverage is 25% per mootJ:!The City contributes % of the premium for single coverage and % of the premium for family coverage. Coverage is effective 30 days from date of hire. The annual deductible for individual Employee coverage is $2,000 and $4,000 for family coverage. Employees requiring the tobacco rate health premium shall be responsible for the cost difference between the tobacco rate and the non-tobacco rate.

HEALTH SAVINGS ACCOUNT (HSA) This benefit allows Employees to contribute pre-tax dollars to pay for eligible health care expenses for themselves and their eligible dependents. Employee contributions are deducted from the 151 and 2" paychecks of each month. The City contributes $850.00 annually toward Individual Employee HSA and $1,500 toward a family HSA. If no HSA Employee Contribution is elected, the Employee will be responsible for the difference between the City Contribution and deductible.

DENTAL INSURANCE The City offers dental insurance through Delta Dental. This coverage is provided at no cost to the Employee. Employee contribution toward coverage for the Employee and 1 dependent is: $44-ka42.40. Employee contribution toward family coverage is $67.50/month. Coverage is effective 30 days from the date of hire.

TERM LIFE/AD&D INSURANCE A $20,000 basic, decreasing term life and accidental death and dismemberment policy for Employees is provided. The City pays 100% of the premium. Coverage is effective 30 days from the date of hire.

SUPPLEMENTAL LIFE INSURANCE Supplemental insurance is available to employees, and/or dependents through Lincoln Mutual, MBA and NCPERS. Coverage and eligibility is subject to the terms established by the providers. Employee contributes 100% of the premium costs.

2014-15 BENEFITS SUMMARY FOR

ELIGIBLE EMPLOYEES

SUPPLEMENTAL MEDICAL INSURANCE Supplemental medical insurance is available to employees through AFLAC and eligibility is subject to the terms established by the providers. Employee contributes 100% of the premium costs.

SHORT -TERM DISABILITY INSURANCE Short-term disability insurance coverage is provided at no cost to the Employee. Coverage and eligibility is subject to the terms established by the provider. Benefits are paid out after a 30-day waiting period.

LONG-TERM DISABILITY INSURANCE Long-term disability insurance coverage is provided at no cost to the Employee. Coverage and eligibility is subject to the terms established by the provider. Benefits are paid out after a 180-day waiting period.

PENSION PLAN The City participates in the Public Employees Retirement Association (PERA), as required by MN State Statute.

PAY PERIODS Pay periods are based on an 80 hour work cycle and paid out every 2 weeks, 26 times per year.

PAID HOLIDAYS Employees receive 11 paid holidays per year:

New Year's Day Martin Luther King's Birthday President's Day

Veteran's Day Thanksgiving Day

Friday after Thanksgiving Christmas Eve Christmas Day

Memorial Day Independence Day Labor Day

PERSONAL TIME OFF (PTO) PTO is earned based on an Employee's length of employment with the City at the following rates:

Years of Service

0-2 years After 2 thru 5 years After 5 thru 10 years After 1 0+ years

Accrual per 80 hour Pay Period

3.08 hrs per pay period =10 days/yr 4.615 hrs per pay period =15 days/yr 6.153 hrs per pay period =20 days/yr 7.69 hrs per pay period =25 days/yr

Employees are allowed to carry a maximum balance of 240 hours of PTO.

DEFERRED COMPENSATION The City offers two 457(b) Deferred Compensation Plans: Nationwide Retirement Solutions (NRS) and the MN State Plan. Employees may elect to contribute up to 100% of their includible compensation, not to exceed a combined maximum of $17,500/year. Employees may participate in either or both plans. There is no waiting period for participation.

This information is made available for reference purposes only.

FLEXIBLE BENEFITS PLAN Insurance Premiums This benefit allows Employees to use pre-tax dollars to pay for their contributions toward Health and Dental Insurance premiums. There is no waiting period for participation.

Health Care This benefit allows Employees to contribute pre-tax dollars to pay for eligible health care expenses for themselves and their eligible dependents. The minimum election amount is $240/plan year and the maximum election amount is $2,000500/plan year. The Plan Year is January 1 -December 31 of each year. New Employees are eligible to participate as of thp;:jSl day of the month, following their start of employment.

As of January 1, 2008 Dependent Care This benefit allows Employees to contribute pre-tax dollars to pay for eligible dependent care expenses for their eligible dependents. The minimum election amount is $500/plan year and the maximum election amount is $5,000/plan year. The Plan Year is January 1 -December 31 of each year. New Employees are eligible to participate as of the 1st day of the month, following their start of employment.

Scenario #1

City Contributes 100% of Single and 75% of Family (Current)

Overall

City Contribution

EE Contribution

Total

Scenario #2

71,071.00

18,375.00

89,446.00

City Contributes 90% of Single and 75% of Family

Overall

City Contribution 69,476.00

EE Contribution

Total

Savings from Current

Scenario #3

19,970.00

89,446.00

(1,595.00)


Overall


EE Contribution

Total


Scenario#4

21,564.00

89,446.00

(3,189.00)

City Contributes 75% of Sing'le and 75% of Family

Overall

City Contribution

EE Contribution

Total


67,084.00

22,362.00

89,446.00

(3,987.00)

Scenario#l


Overall


EE Contribution

Total


Scenario #2

22,051.00

89,446.00

(3,676.00)


Overall


EE Contribution

Total


Scenario #3

23,645.00

89,446.00

(5,270.00)


Overall


EE Contribution

Total


Scenario #4

25,239.00

89,446.00

(6,864.00)


Overall


EE Contribution

Total


26,834.00

89,446.00

(8,459.00)

CITY OF OAK GROVE Job Description

Title: Accounting Specialist FLSA Status: Nonexempt

Department: Administration Position Status: Full-Time

Accountable To: City Administrator Salary Grade: 4

Prepared By: AEM Financial Solutions, LLP Revision Date: October 7, 2014

Job Summarv:

Under the direction of the Contract Finance Consultant, the Accounting Specialist is responsible for moderately complex activities associated with accounts payable and accounts receivable. This role is responsible for verification of daily and weekly cash balances and bank deposits. Additional duties include assisting all departments with general administrative tasks, maintaining records according to retention policies and providing customer service.

Scope o{Responsibilitv:

The Accounting Specialists makes independent routine decisions within established procedures and has supervision readily available.

Essential Duties and Responsibilities:

1 Administers Accounts Receivable 1.1 Maintain customer masterfile 1.2 Process and issue invoices for quarterly utilities and miscellaneous receivables as needed, including the

following related to Utilities Receivable: Main contact for outsourced billing (Opus/Pegasus) Receive and upload routes for meter reading Download and send meter reads back, coordinate re-reads Maintain subsidiaty ledgers for usage and expenses for water/sewer for individual accounts Request reports from Public Works for reconciliation

1.3 Receive payments for City receivables and properly validate amounts against current balances due 1.4 Maintain accounts receivable interface with general ledger and reconcile general ledger with accounts

receivable aging repotis monthly, communicate year-end accruals to Accountant 1.5 Manage aged accounts receivable and sent statements for outstanding balances 1.6 Prepare a list of delinquent accounts to be certified to the County Auditor annually

2 Administers Accounts Payable 2.1 Ensure invoices/claims for payment are matched with purchase orders and receiving reports and have

appropriate authorization for payment per City policy 2.2 Prepare payment for bond principal and interest 2.3 VerifY accounts payable invoices/claims for payment meet policies and procedures 2.4 Prepare and enters invoices and claims for payment into accounts payable system 2.5 Match accounts payable checks with invoice/claims for payment remittance advice and prepare for mailing 2.6 Run reports required for approval by staff and Council 2.7 Reconcile vendor statements with payments and resolve issues with vendors 2. 8 Maintain vendor files 2.9 Administer and maintain vendor W-9 information and forward W-9 information to Accountant for vendor

masterfile maintenance in system 2.10 Submit ST3 forms to vendors and maintain sales tax files 2.11 File annual sales and use tax return 2.12 Miscellaneous vendor correspondence as needed 2.13 Maintain escrow balance report quatierly

Page 1 of3

3 Treasury 3.1 Perfotm cashier duties 3.2 Assure accurate receipting and timely deposits 3.3 Provide accurate account coding on receipts and prepare receipts for data entry into system 3.4 Process retumed check or NSF notices for collection 3.5 Fiduciary responsibility for maintaining petty cash

4 Administrative/Clerical 4.1 Serve as primary contact for customer service by answering the phone and/or providing counter service 4.2 Opens, dates, sotis, stamps and disperses depatiment mail 4.3 Maintain office equipment and schedule repairs as needed 4.4 Maintain office supply inventory for all departments, obtain quotes and place orders to replenish as needed 4.5 Update City forms and replenish inventory as needed 4.6 Assist with website updates 4.7 Provide basic technical support to staff, including maintenance of portable devices and applications 4.8 Run copies for departments as needed 4.9 Maintain Notary Public designation and provide Notaty services 4.1 Provides administrative services for other departments as needed 4.11 Verifies property identification numbers and addresses for real estate inquiries 4.12 Provide proper labeling and postage for outgoing mail 4.13 Track attendance and incident reports/meetings for Fire Depatiment 4.14 Submit Fire Depatiment incident data to the State ofMinnesota

5 Building Code Enforcement 5.1 Issues various permits and according to regulations, applications received both over the counter and by mail

6 Records Retention 6.1 Maintain files according to City policy and procedure and coordinate with City Clerk on records retention

7 General Ledger

8

7.1 Coordinate with Contract Finance Consultant in assigning general ledger accounts for various projects and

7.2 7.3 7.4 7.5

Payroll 8.1 8.2 8.3 8.4

8.5 8.6 8.7 8.8 8.9 8.1 8.11 8.12 8.13 8.14 8.15

other as needed Maintain chati of accounts, including addition of new accounts as needed Run monthly tepotis and disburse to depatiment directors Provide data for budget development Provide assistance, as necessaty, for annual audit

Maintain employee file in payroll system, including modifications for new/inactive/tetminated employees Assemble new employee paperwork and provide to Clerk for HR file File W 4s and direct deposit paperwork Calculate deductions for medical, dental, HAS and any other deductions and update master file or employee file based on deduction type Enter new codes for distribution into Fund Accounting system VerifY timesheet accuracy and enter time into payroll system Enter fire depatiment payroll from department incident tracking system Run payroll repotis for approval by Department Directors Run checks and final repotis for each payroll cycle Generate and reconcile entty to G/L Run payroll liability repotis and submit electronic payments of payroll liabilities Complete claim fotms, as needed, for liabilities paid via check Process AlP check for payroll liabilities Obtain necessary approval for payments and file documents after obtained Prepare for worker's compensation audit annually

Page 2 of3

9 Conditions of Work Environment 9.1 Ability to work under pressure and meet required deadlines and schedules 9.2 Anticipate work needs and prepare in advance 9.3 Maintain pleasant, tactful and courteous manner in dealing with both public and City staff. Display good

working habits and willingness to cooperate with others and contribute in a positive way towards a pleasant work environment

9.4 Perfotms other duties as assigned or apparent

Minimum Qualifications:

Qualifications include a B.A or A.A degree in Accounting or equivalent work experience. The job requires good interpersonal skills, attention to detail, excellent computer abilities and Microsoft Office proficiency. A valid driver's license and good driving record are required.

Physical Demands & Working Conditions:

Work is indoors in a notmal office environment. Occasional lifting of fifteen pounds or less is required. The job requires occasional to high attention to detail or deadlines between 15% and 45% of the time. A typical workday involves about 85% of the time spent sitting and about 50% of that time using a keyboard. Occasional evening meeting attendance is required. Intermittently drives to make bank deposits or run errands.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or othenvise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time.

Page 3 of3

General Fund (101)

Revenues Account 101-31000 101-31040

101-32100 101-32105 101-32106 101-32107 101-32110 101-32120 101-32170

101-32180 101-32210 101-32220 101-32225 101-32230 101-32233 101-32235

101-33402 101-33418 101-33420 101-33430 101-33620

101-34105 101-34110

101-35100

CITY OF OAK GROVE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES- DETAILED

BUDGET DETAIL- ACTUAL 2012-2013, YTD JUNE 2014, BUDGET FINAL 2014, PROPOSED 2015

Description General Property Taxes Fiscal Disparities

Total

Business Licenses/Permits Conditional Use/Interim Use Pe VariancesNacations Platting & Waivers/Subdivision Liquor Licenses Tobacco Licenses Field Party License

Total

Other Licenses/Permits Building Permits Admin Charge Plan Review Fees Septic System Septic Pumping Permits Right of Way Permits

Total

MV Homestead and Ag Credit Aid Muni State Aid St Maintenance Fire State Aid Other State Grants and Aid County Grants/ Aid

Total

Sale of Maps and Publications Sale of Culvert/Mailboxes

Total

Fines and Forfeits

Total

ACTUAL YTD BUDGET 2012 2013 June 2014 2015 Comments

(2,340, 127) (2, 14 7 ,330) (889) (1 ,961 ,893) (1 ,961 ,893)

(2,340,127) (2,147,330) (889) (1,961,893) (1,961,893)

(3,000) (2,100) (700) (3,000) (3,000) (550) (1,400) (600) (800) (800) (300) (1,200) (900) (900)

(6,675) (6,625) (6,625) (6,680) (8,650) Additional license (400) (400) (400) (400) (400) (100) (50) (200) (200)

(11,025) ~11,775) (8,325) (11,980) (13,950)

(600) (600) (400) (400) (76,030) (133,026) (58,506) (105,000) (90,000) 85% of2014 Budget

(1,381) (625) (663) (2,000) (1,000) (24,139) (59,888) (25,149) (25,000) (21,250) 85% of2014 Budget

(8,435) (8,400) (2,400) (6,620) (8,000) (655) (1,500) (370) (400) (1,000)

(10,820) (11,770) (5,070) (6,000) (10,000)

(122,060) (215,809) (92,158) (145,420) (131,650)

(4,823) (3,688) (150,229) (152,490) (79,340) (140,000) (158,679) 2014 Actual, Per Engineer best estimate for 2015

(29,076) (41,499) (30,413) Fire Relief now PERA (2,060) (2,172) (94) (81,633) (90,619) 2015 Final LGA

(16,774) (15,000) (15,000) (15,000) (15,000)

(202,963) (214,849) (94,434) (267,046) (264,298)

(47) (10) (3) (50) (50) (7,784) (13,771) (7,864) (8,000) (10,000)

(7,831) (13,781) (7,867) (8,050) (1 0,050)

(38,476) (37,815) (12,710) (35,000) (37,000)

(38,476) (37,815) (12,710) (35,000) (37,000)

Revenues- Continued 101-36100 101-36102

101-36200 101-36210 101-36211 101-36230 101-36231 101-36240 101-38050 101-39101 101-39200

Expenditures Mayor and Council 101-41100-103 101-41100-121 101-41100-122 101-41100-123 101-41100-152 101-41100-210 101-41100-304 101-41100-331 101-411 00-340 101-41100-353 101-41100-354 101-41100-430 101-41100-433 101-41100-434 101-41100-490

City Clerk! Admin 101-41400-101 101-41400-102 101-41400-103 101-41400-121 101-41400-122 101-41400-123 101-41400-131 101-41400-152 101-41400-210 101-41400-300



ACTUAL YTD BUDGET 2012 2J13 June 2014 2015 Comments

Special Assessments (19,427) (22,357) (15,000) (15,000) SA Penalties and Interest (7)

Total (19,4342 (22,357) (15,0002 (15,0002

Miscellaneous Revenues (5,031) (295) (2,333) (2,705) (2,000) Interest Earnings (43,008) (33,942) (3,312) (30,000) (10,000) Decrease due to GF cash balance being reduced Market Value Adjustment 44,636 (5,754) Contributions and Donations (7,900) (10,000) (20,194) Fire Dept Donations (1,700) (1,600) (4,300) Refunds and Reimbursements (27,862) (17,266) (2,145) (15,000) (5,000) North Metro was !OK, no longer a revenue Cable Franchise Fees (65,748) (16,855) Sales of General Fixed Assets Interfund Operating Transfers (9,740)

Total ~191,958) (77,936) (27,844) ~67,899) 07,000)

Total ~2,933,874) (2,741,652) (244,228) (2,512,288) (2,450,84 1)

Part-Time Ees 22,044 20,573 11,078 21,100 21,000 PERA 696 600 323 900 600 FICA 1,199 1,275 687 1,300 1,300 MEDICARE 280 298 161 300 300 Workers Comp Ins 107 47 980 155 100 Operating/Office Supplies 85 31 150 250 Potential new CC member Legal Fees- Civil Mileage/Parking 100 100 Advertising 498 438 438 800 600 Newsletter 3,558 4,323 2,261 4,600 4,600 Printing/Publishing Miscellaneous 200 500 500 Dues and Subscriptions 6,782 7,243 5,034 7,834 7,800 Conferencesfrraining 1,000 1,000 Contributions/Donations

Total 35,449 34,827 20,962 38,739 38,150

Full-Time Ees Regular 204,478 144,241 81,931 158,700 157,900 Full-Time Ees Overtime 323 Part-Time Ees 4,182 2,309 15,600 15,600 PERA 14,748 10,457 5,940 12,600 13,000 FICA 12,693 8,786 5,001 10,800 10,800 MEDICARE 2,968 2,055 1,170 2,500 2,500 Employer Paid Health and Life 20,317 21,368 10,903 21,000 21,000 Workers Comp Ins 1,875 750 8,314 2,060 1,300 Operating/Office Supplies 2,182 2,682 1,277 3,000 3,000 Professional Srvs 2,591 4,910 3,226 3,000 4,000 2200 Anoka County TNT, xxx municode, xxx safeassure




City Clerk! Admin-101-41400-308 Filing fees 101-41400-322 Postage 1,970 976 988 2,000 2,000 101-41400-331 Mileage/Parking 405 432 122 1,000 1,000 101-41400-354 Printing/Publishing 220 417 69 500 500 101-41400-360 Insurance 45,302 46,691 67,276 50,000 46,000 101-41400-404 Repairs!Maint Equipment 1,793 1,369 280 1,900 950 101-41400-410 Rentals/Leases 565 564 264 600 528 101-41400-430 Miscellaneous 186 589 69 200 200 101-41400-433 Dues and Subscriptions 231 533 269 750 400 101-41400-434 Conferences!Training 562 545 1,202 1,500 1,500 101-41400-435 Property Taxes/Assmts 232 101-41400-437 Gopher Feet 770 417 1,500 800 101-41400-438 Refunds and Reimbursments 0

Total 314,087 251,964 190,934 289,210 282,978

Elections 101-41410-101 Full-Time Ees Regular 240 101-41410-102 Full-Time Ees Overtime 101-41410-103 Part-Time Ees 1,800 101-41410-121 PERA 17 101-41410-122 FICA 15 101-41410-123 MEDICARE 3 101-41410-131 Employer Paid Health and Life 21 101-41410-152 Workers Comp Ins 99 47 109 101-41410-210 Operating/Office Supplies 1,897 1,259 1,582 1,760 101-41410-300 Professional Srvs 14,606 15,000 1,000 Not election year, 1,000 included for potential training 101-41410-331 Mileage/Parking 359 51 52 500 100 101-41410-354 Printing/Publishing 231 300 100 101-41410-433 Dues and Subscriptions r, 101-41410-570 Office Equip and Furnishings 1,168

Total 17,488 1,266 1,420 19,182 2,960

Finance 101-41500-101 Full-Time Ees Regular 973 49,020 22,848 44,600 45,800 101-41500-103 Part-Time Ees 31,206 101-41500-121 PERA 2,327 3,554 1,656 3,200 3,400 I 01-41500-122 FICA 1,886 2,726 1,255 2,800 2,800 101-41500-123 MEDICARE 533 638 294 600 700 101-41500-131 Employer Paid Health and Life 661 9,232 4,047 7,900 9,000 101-41500-152 Workers Comp Ins 1,148 468 2,293 1,545 300 101-41500-210 Operating/Office Supplies 538 507 500 500 101-41500-300 Professional Srvs 7,552 1,829 2,500 101-41500-301 Auditing Services 21,650 22,410 20,070 24,000 23,000 101-41500-302 Accounting Services 56,000 68,000 51,375 70,040 70,000 Per AEM Contract




Finance- Continued 101-41500-331 Mileage/Parking 370 161 196 400 400 101-41500-354 Printing/Publishing 374 57 500 300 101-41500-430 Miscellaneous 20 524 332 500 520 101-41500-433 Dues and Subscriptions 120 5 51 101-41500-434 Conferencesrrraining 75 500 500

Total 125,359 159,073 104,551 159,585 157,220

Assessing 101-41550-300 Professional Srvs 4!,867 41,954 42,450 43,000 43,000

Total 41,867 41,954 42,450 43,000 43,000

Legal Services 101-41600-304 Legal Fees- Civil 16,189 22,826 8,925 25,000 25,000 101-41600-305 Legal Fees- Prosecutions 37,530 35,767 15,461 40,000 40,000

Total 53,718 58,593 24,385 65,000 65,000

Planning and Zoning 101-41910-101 Full-Time Ees Regular 133 101-41910-103 Part-Time Ees 5,885 3,827 1,289 4,200 5,000 101-41910-121 PERA 10 38 3 300 300 101-41910-122 FICA 341 241 80 300 300 101-41910-123 MEDICARE 84 52 19 100 100 101-41910-131 Employer Paid Health and Life 12 101-41910-152 Workers Camp Ins 651 281 358 101-41910-210 Operating/Office Supplies 567 30 500 500 101-41910-300 Professional Srvs 500 500 101-41910-303 Engineering Fees 1,636 10,923 6,278 8,000 10,000 101-41910-304 Legal Fees- Civil 12,491 17,405 410 12,000 12,000 101-41910-305 Legal Fees- Prosecutions 672 648 280 1,500 1,500 101-41910-308 Filing fees 460 420 240 1,000 600 101-41910-331 Mileage/Parking 13 250 200 101-41910-354 Printing/Publishing 743 524 77 800 800 101-41910-430 Miscellaneous 77 125 500 500 101-41910-433 Dues and Subscriptions 218 918 414 500 620 101-41910-434 Conferencesfrraining 800 500

Total 23,994 35,431 9,447 31,250 33,420

Computer Services 101-41920-309 Computer Services 65,842 39,495 17,429 45,000 40,000

Total 65,842 39,495 17,429 45,000 40,000




Govt Bldgs and 101-41940-1 03 Part-Time Ees 6,167 8,129 3,968 9,400 10,000 101-41940-121 PERA 631 551 288 700 700 101-41940-122 FICA 657 504 246 600 600 101-41940-123 MEDICARE 154 118 58 100 100 101-41940-152 Workers Comp Ins 579 234 564 773 100 101-41940-210 Operating/Office Supplies 1,350 1,983 1,145 1,500 1,500 101-41940-321 Telephone 7,416 7,823 3,482 8,000 7,560 101-41940-324 Siren Fee 1,004 2,008 2,008 2,800 2,110 101-41940-380 Utility Services 26,460 31,629 22,150 30,000 35,000 101-41940-401 Repairs/Maint Buildings 8,173 10,804 4,175 10,000 10,000 10 1-41940-404 Repairs/Maint Equipment 827 500 10 1-41940-406 Signs/Striping 101-41940-435 Property Taxes/Assmts 294 294 294 300 300 101-41940-530 Improvements

Total 52,885 64,079 39,204 64,173 68,470

Police Services 101-42110-311 Police Services 492,504 498,177 275,262 525,744 546,000

Total 492,504 498,177 275,262 525,744 546,000

Animal Control 101-42130-300 Professional Srvs 2,056 1,902 414 3,000 6,000

Total 2,056 1,902 414 3,000 6,000

Fire Management 101-42200-101 Full-Time Ees Regular 1,619 2,509 1,923 101-42200-103 Part-Time Ees 116,914 109,226 45,924 122,097 114,400 101-42200-121 PERA 272 249 205 101-42200-122 FICA 7,735 6,915 2,960 7,600 7,100 101-42200-123 MEDICARE 1,810 1,617 692 1,800 1,700 101-42200-131 Employer Paid Health and Life 162 352 268 1 01-42200-142 Unemployment Benefit Payments 101-42200-152 Workers Comp Ins 7,015 2,671 7,108 7,416 15,400 101-42200-210 Operatin1 52 11,420 10,288 4,404 9,000 11,000 Add! $2000 for CAD system 101-42200-212 Motor Fuels 4,874 4,454 2,727 4,000 4,500 101-42200-304 Legal Fees- Civil 355 44 101-42200-321 Telephone 3,134 3,243 1,560 3,600 3,200 101-42200-331 Mileage/Parking 543 362 590 250 1,000 101-42200-340 Advertising 72 101-42200-354 Printing/Publishing 31 250 250 101-42200-360 Insurance 1,175 196 250 250 101-42200-401 Repairs/Maint Buildings 600 600 101-42200-403 Repairs!Maint Veh & Equipment 12,379 30,495 8,694 12,000 14,000 101-42200-404 Repairs/Maint Equipment 8,882 12,059 4,364 14,000 10,000 101-42200-430 Miscellaneous 917 903 453 1,000 1,500 101-42200-433 Dues and Subscriptions 1,196 784 1,069 1,000 1,100 . 101-42200-434 Conferencesffraining 20,578 19,782 7,700 22,400 21,000




Fire Management- Continued 101-42200-436 Fire Prevention 1,183 2,996 370 1,500 1,500 101-42200-490 Contributions/Donations 33,603 50,206 41,497 10,000 CC has option to make contribution in 2015 101-42200-491 Physicals 6,180 5,972 701 7,000 6,000 Hiring Activity 101-42200-540 Equipment 18,392 6,098 14,731 32,140 44,700 Computer upgrades, new cad, GPS units 101-42200-570 Office Equip and Furnishings 2,442 600 600

Total 261,637 272,469 106,639 290,000 269,800

Building Inspection 101-42400-152 Workers Comp Ins 65 101-42400-210 Operating/Office Supplies 130 101-42400-310 Building Inspection Services 82,240 189,594 59,009 84,000 93,250 101-42400-331 Mileage/Parking 101-42400-360 Insurance 101-42400-365 Building Surcharges 2,353 (926) 1,394 2,000 2,600 101-42400-438 Refunds and Reimbursments 80 100

Total 84,868 188,768 60,403 86,000 95,850

Public Works 101-43100-101 Full-Time Ees Regular 187,164 193,065 94,725 186,400 219,900 101-43100-102 Full-Time Ees Overtime 927 89 3,500 3,500 101-43100-103 Part-Time Ees 2,166 529 107 1,900 1,800 101-43100-121 PERA 13,914 14,100 6,882 13,900 16,600 101-43100-122 FICA 11,152 10,999 5,372 11,900 13,700 101-43100-123 MEDICARE 2,608 2,572 1,256 2,800 3,200 101-43100-131 Employer Paid Health and Life 24,108 36,333 16,566 33,000 40,100 101-43100-142 Unemployment Benefit Payments 101-43100-152 Workers Comp Ins 23,005 9,870 14,289 23,175 12,100 101-43100-210 Operating/Office Supplies 9,154 13,195 9,541 15,000 15,000 101-43100-212 Motor Fuels 41,758 50,041 30,477 42,000 50,000 101-43100-300 Professional Srvs 2,945 4,155 3,722 3,000 4,200 101-43100-303 Engineering Fees 101-43100-322 Postage 44 101-43100-331 Mileage/Parking 45 101-43100-354 Printing/Publishing 291 101-43100-360 Insurance 101-43100-401 Repairs/Maint Buildings (16) 101-43100-403 Repairs/Maint Veh & Equipment 19,204 39,461 16,173 30,000 30,000 101-43100-404 Repairs/Maint Equipment 6,178 101-43100-406 Signs/Striping 180 11,428 2,223 13,000 15,000 101-43100-410 Rentals/Leases 680 1,381 4,000 4,000 101-43100-430 Miscellaneous 100 101-43100-433 Dues and Subscriptions 169 244 297 300 300 101-43100-434 Conferences/Training 260 190 210 500 500 101-43100-540 Equipment 945 3,332 3,000 3,000 101-431 00-590 Street Improvements 94,170 86,190 10,166 110,000 110,000

Total 440,225 478,015 212,094 497,375 542,900




Watershed 101-43105-103 Part-Time Ees 540 300 60 400 360 101-43105-122 FICA 33 19 4 101-43105-123 MEDICARE 8 4 101-43105-300 Professional Srvs 4,355 3,062 3.285 3,300 3,285 !01-43105-360 Insurance 1,328

Total 6,265 3,385 3,349 3,700 3,645

Ice & Snow 101-43125-101 Full-Time Ees Regular 7,194 22,654 18,100 15,600 15,700 101-43125-102 Full-Time Ees Overtime 1,510 2,176 2,349 7,500 7,500 101-43125-103 Part-Time Ees 4,479 9,264 6,536 8,400 9,100 101-43125-121 PERA 850 2,239 1,847 1,800 1,900 101-43125-122 FICA 830 2,026 1,592 1,600 1,500 101-43125-123 MEDICARE 194 474 372 400 400 101-43125-131 Employer Paid Health and Life 738 4,779 3,003 2,500 2,800 101-43125-152 Worker s Comp Ins 892 422 1,674 1,200 101-43125-210 Operating/Office Supplies 34,216 35,557 22,682 37,000 40,000

Total 50,904 79,588 58,156 74,800 80,100

Engineering 101-43300-303 Engineering Fees 18,005 5,192 3,192 18,000 12,000 New Agreement

Total 18,005 5,192 3,192 18,000 12,000

Park and Park 101-45100-101 Full-Time Ees Regular 38,254 25,088 10,897 25,400 25,600 101-45100-102 Full-Time Ees Overtime 101-45100-103 Part-Time Ees 6,476 3,410 1,292 5,800 5,000 101-45100-121 PERA 2,883 1,819 790 2,300 2,200 101-45100-122 FICA 2,719 1,676 718 1,900 1,900 101-45100-123 MEDICARE 636 392 168 500 400 101-45100-131 Employer Paid Health and Life 3,897 3,218 1,423 3,600 4,600 101-45100-152 Worker s Comp Ins 1,102 468 1,688 1,030 1,100 101-45100-210 Operating/Office Supplies 7,690 1,056 637 8,000 5,000 101-45100-354 Printing/Publishing 101-45100-380 Utility Services 2,205 1,347 970 1,500 1,500 101-45100-401 Repairs/Main! Buildings 450 101-45100-404 Repairs/Main! Equipment 1,264 1,319 769 101-45100-410 Rentals/Leases 4,208 3,660 1,711 3,500 3,850 101-45100-430 Miscellaneous 265 40 504

Total 72,049 43,494 21,566 53,530 51,150



Miscellaneous 101-49990-430 101-49990-431 101-49990-499

Transfers 101-49990-700

Total Expenditures

Miscellaneous Pop Machine Expenses/Revenue Unalloc/Emerg!Unanticp

Total

Transfers

Total

Total

Excess (Deficiency) of revenues over (under) expenditures

ACTUAL 2012 2013

(277) (28) 11,235 3,261

10,959 3,233

400,000 2,397,756

400,000 2,397.756

2.570,162 4.658.660

363.712 0.917.008)

YTD BUDGET June 2014 2015

60 5,000 5,000

60 5,000 5,000

200,000 200,000 200,000

200,000 200,000 200.000

1,391.917 2.512,288 2.543,643

(1,147.689) (92.802)

Comments



Economic Development Authority Revenues 210-31000 210-36210 210-36211 210-36240 210-39101

Expenditures 210-46500-103 210-46500-121 210-46500-122 210-46500-123 210-46500-152 210-46500-212 210-46500-300 210-46500-304 210-46500-499 210-46500-516

General Property Taxes Interest Earnings Market Value Adjustment Refunds and Reimbursements Sales of General Fixed Assets

Total

Part-Time Ees PERA FICA MEDICARE Worker s Comp Ins Motor Fuels Professional Srvs Legal Fees- Civil Unalloc/Emerg!Unanticp Loss on Market Adj

Total

Excess (Deficiency) of revenues over (under) expenditures

ACTUAL YTD BUDGET 2012 2013 June 2014 2015

(13,519) (13,519) (13,519) (13,519) (190) (127) (84)

250 (152) (6)

(13,709) (13,402) (236) (13,519) (13,519)

5,813 175 393

92 52

6,525

6,229

354 83 24

1,832

158,000

166,521

3,071

190 45

280

2.590

6,177

7,185 (153,118) (5,940)

5.900 5,900 171 200 363 400

85 100

2,000 1,919 3,000 3,000 2,000 2,000

13,519 13,519

Comments

city of oak grove council meeting city …€¦ · mayor korin will bring his recommendations...

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