CITY OF ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION

AGENDA

Thursday, October 17, 2019 Notice is hereby given that the Community Development Corporation of the City of Rollingwood, Texas

will hold a regular meeting, open to the public, in the Municipal Building at 403 Nixon Drive in

Rollingwood, Texas on October 17, 2019 at 7:00 PM, where the following items will be discussed:

CALL ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION MEETING TO ORDER

1. Roll Call

PUBLIC COMMENTS

Citizens wishing to address the RCDC for items not on the agenda will be received at this time. Please limit comments to 3 minutes. In accordance with the Open Meetings Act, RCDC is restricted from discussing or taking action on items not listed on the agenda.

CONSENT AGENDA

All Consent Agenda items listed are considered to be routine by the RCDC and may be enacted by one (1) motion. There will be no separate discussion of Consent Agenda items unless a Board Member has requested that the item be discussed, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda.

2. Discussion and possible action on the minutes from the July 11, 2019 and September 12, 2019 RCDC Meetings.

REGULAR AGENDA

3. Presentation and status update of the Commercial Corridor Analysis from The Retail Coach.

4. Discussion and possible action on an agreement for professional services by and between the Rollingwood Community Development Corporation and the City of Rollingwood.

5. Informational presentation by RCDC Legal Counsel, Charles Zech regarding Type B Economic Development Corporations.

ADJOURNMENT OF MEETING

Community Development Corporation – Agenda Thursday, October 17, 2019

CERTIFICATION OF POSTING

__________________________________

Ashley Wayman, City Secretary

NOTICE -

The City of Rollingwood is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to

communications will be provided upon request. Please contact the City Secretary, at (512) 327-1838 for information. Hearing-impaired or

speech-disabled persons equipped with telecommunication devices for the deaf may call (512) 272-9116 or may utilize the stateside Relay

Texas Program at 1-800-735-2988.

CITY OF ROLLINGWOOD

403 NIXON DRIVE

ROLLINGWOOD, TEXAS 78746

Rollingwood Community Development Corporation

Thursday, July 11, 2019

MINUTES

The Rollingwood Community Development Corporation met in a Regular Meeting beginning at

7:00 p.m., Thursday, July 11, 2019, in the City Council Chambers of the Rollingwood City Hall

building located at 403 Nixon Drive, Rollingwood, Texas. President Michael Dyson called the

meeting to order at 7:00 p.m.

Present members were: Mayor Michael Dyson, Susan Miller, Pat Sheehan, Becky Kittleman,

and Barry Delcambre.

3. PUBLIC COMMENTS

The following individuals spoke during public comments regarding the proposal for the athletic

fields:

Robert Patterson

Jay Howard

Mary Elizabeth Cofer

Shanti Jayakumar

Marina Breeland

Jon Pattillo

Jonah Pattillo

Sandra Farrell

Thom Farrell

Amy Imes

Steve Franke

Patrik Freece

4. APPROVAL OF MINUTES - MARCH 2019 MEETING

Becky Kittleman motioned to approve the final meeting minutes from the May 9, 2019

meeting. Susan Miller seconded the motion. The motion passed 5-0.

5. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FROM

ROLLINGWOOD PARK TRUST, INC. TO OPERATE, MAINTAIN, AND LEASE THE CITY OF

ROLLINGWOOD ATHLETIC FACILITIES.

The RCDC discussed the Rollingwood Park Trust / Athletic facilities lease proposal. No formal action was taken. 6. DISCUSSION AND POSSIBLE ACTION ON A RECOMMENDATION TO THE CITY

COUNCIL REGARDING THE CREATION AND DEVELOPMENT OF A COMMUNITY

BUSINESS DEVELOPMENT PROGRAM AIMED TO PROMOTE AND CONNECT

PROFESSIONALS IN THE CITY OF ROLLINGWOOD.

RCDC members discussed the recommendation to the City Council regarding the creation and

development of a community business development program aimed to promote and connect

professional in the City of Rollingwood. No formal action was taken.

7. DISCUSSION AND POSSBILE ACTION ON A RESOLUTION TO AMEND THE BUDGET

FOR THE ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION FOR THE

FISCAL YEAR 2018-2019 TO EFFECT THE TRANSFERS OF FUNDS AS SET FORTH IN

ATTACHMENT “A-5” TO THIS NOTIC OF PUBLIC MEETING.

RCDC members discussed the amendment to the RCDC Budget for Fiscal Year 2019-2020.

Pat Sheehan moved to approve the amendment. Michael Dyson seconded the motion.

The motion passed 5-0.

8. INFORMATIONAL PRESENTATION BY RCDC LEGAL COUNSEL, CHARLES ZECH,

REGARDING TYPE B ECONOMIC DEVELOPMENT CORPORATIONS.

The agenda item was postponed until the next scheduled meeting.

9. REVIEW OF THE RCDS’S FINANCIAL REPORTS AND ANNUAL BUDGET AS OF APRIL

30, 2019.

There was a review of the RCDC Financial Reports. No action was taken.

10. ADJOURNMENT

Mike Dyson motioned to adjourn the meeting at 8:19 p.m. Susan Miller seconded the

motion. The motion passed 5-0.

Minutes taken by RCDC Member Barry Delcambre and prepared by Administrative

Assistant Elaine Acosta.

The Minutes were approved on the ____________day of _________________, 2019.

___________________________________

Michael R. Dyson, President RCDC

CITY OF ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION

MINUTES

Thursday, September 12, 2019 The Rollingwood Community Development Corporation met in a Regular Meeting beginning at 7:00

p.m. in the City Council Chambers of the Rollingwood City Hall Building located at 403 Nixon Drive,

Rollingwood, Texas. President Michael Dyson called the meeting to order at 7:03 p.m.

CALL ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION MEETING TO ORDER

Present members were: Michael Dyson, Becky Kittleman, Susan Miller, Pat Sheehan, Barry

Delcambre, David Smith and Josh McKay.

PUBLIC COMMENTS

Sandra Farrell, Co-Chair of the Park Commission spoke on the changes and updates in the Park Committee.

City Administrator Amber Lewis introduced and welcomed Ashley Wayman, the new City Secretary for the City of Rollingwood.

APPROVAL OF MINUTES

No minutes were approved at this meeting.

Discussion and possible action on a resolution of the Rollingwood Community Development Corporation approving a budget for the Rollingwood Community Development Corporation, Rollingwood, Texas, for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020.

City Administrator Amber Lewis discussed historical budgeting for RCDC as well as current requests from the Park Commission for the Fiscal Year 2020 budget. She stated that Park Commission has requested $117,000 and that total revenues have been conservatively projected at $130,000, leaving approximately $13,000. She also stated that RCDC has complete discretion over budgeting in regards to the Park Commission’s requests.

Mayor Michael Dyson gave an overview of RCDC and how traditional EDC’s are intended to function.

The Board discussed the Park Commission’s requested budget and concerns about setting a budget without specific quotes and a park maintenance schedule. They also spoke about implementing a form, similar to a Capital Request Form, that would be used for the Park Commission to submit proposed projects to RCDC for approval and funding.

Community Development Corporation – Agenda Thursday, September 12, 2019

Council Member Amy Pattillo commented on the Butterfly Garden and the need to have a projected Operations and Maintenance line item for this and other items that need ongoing maintenance.

Council Member Wendi Hundley stated that she would relay what she was hearing from RCDC in this meeting to the Park Commission as well as gave a brief history of how the Park Commission was previously directed to request funding from RCDC.

President Michael Dyson motioned to allocate $80,000 of the Rollingwood Community Development Corporation budget to service an Administrative Services Agreement and direct RCDC legal counsel to work with the Rollingwood City Council to have an Administrative Services Agreement drafted and submitted for approval. Susan Miller seconded the motion. The motion passed 6-0.

President Michael Dyson motioned to instruct the City Council to aid the RCDC in the drafting of a Capital Allocation Request form, with input from RCDC, and with final approval by the President of the RCDC, to be presented to the Park Commission. Susan Miller seconded the motion. The motion passed 6-0.

President Michael Dyson motioned to approve a resolution of the Rollingwood Community Development Corporation approving a budget for the Rollingwood Community Development Corporation, Rollingwood, Texas, for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020 that excludes the exceptional requests made by the Park Commission and including $88,000 for an Administrative Services Agreement between RCDC and the City of Rollingwood. Becky Kittleman seconded the motion. The motion passed 6-0.

Review of the RCDC’s financial reports and annual budget as of July 31, 2019.

The Board briefly discussed the financial reports. No action was taken.

Adjournment of Meeting

President Michael Dyson motioned to adjourn the meeting at 8:23 p.m. Pat Sheehan seconded

the motion. The motion passed 6-0.

Meeting Minutes were prepared by City Secretary Ashley Wayman.

Minutes adopted on ______ day of ___________________, 2019.

________________________________

Michael Dyson, President

Recommendations

Community Development Recommendations

• Due to shallow properties along Bee Caves Rd., multi-level development should be the focus for Rollingwood moving forward. Consider providing incentives to those property owners and/or developers who develop properties this way. Due to the properties on the North side of Bee Caves Rd. backing up to residential property in most cases, consider focusing and driving multi-level re-development to the South side of Bee Caves Rd. if possible.

• The City of Rollingwood and Rollingwood Community Development Corporation need

to pay close attention to any properties along MOPAC and Bee Caves Rd. that go up for sale or have had a recent change of ownership. A change of ownership can have a huge impact, good or bad, on Rollingwood for years to come. Consider having a staff member focused on building relationships with property owners in the community.

• Consider hosting a quarterly Rollingwood Commercial Exchange or other event that

would include regular meetings with the Chamber, City officials, commercial realtors, brokers, and developers. The goal of these events would allow for the opportunity to share the vision of redevelopment for Rollingwood. This event would also allow for sharing of available properties throughout the community or any other important real estate news in Rollingwood and the surrounding area.

• Focus on retailer and developer recruitment. Consider attending and exhibiting at retail industry trade shows, such as the International Council of Shopping Centers and Retail Live conferences.

• Consider taking a new look at the parking requirements for new development and/or re-development moving forward and making any changes that might be necessary.

• Maintain gateway entrances into Rollingwood and high-profile areas with attractive

landscaping and curb appeal. Retail prospects, much like business and industrial prospects, like to see communities that take pride in their appearance and invest in making it as appealing as possible. Often, a person’s first impression of a community is shaped by how clean and neat it is.

• Continue to focus on branding for Rollingwood and creating a "Place" that offers

everything to Rollingwood residents to live, work, and play.

Zoning Recommendations

• There is very little consistency currently as it relates to zoning along Bee Caves Rd. It is our recommendation that the recommendations below and on the accompanying Microsoft Excel document are implemented by Rollingwood.

• Consider removing Hospital District (H) from Rollingwood's list of zoning options. With

a lack of developable property within Rollingwood, this zoning option is not applicable. In case the properties currently zoned Hospital District ever sell, it is our recommendation that these sites be rezoned to another option as soon as possible.

• Consider adding a Mixed Use (MU) zoning option to the Rollingwood list of zoning

options. This zoning option will allow for more flexible uses, combining different types of development (residential, retail, hotel, etc.)

• Consider combining C1 and C2 zoning options into one category. After a thorough

review of Rollingwood’s Zoning Document, there is very little difference between C1 and C2.

Commercial Corridor Analysis StrategyRollingwood, Texas

October 2019

Retail Market Analysis

Cell Phone Analysis

Shops at Mira Vista

Shops at Mira Vista

Rollingwood Park

Commercial Corridor Analysis Strategy

CONSULTANTS - NOT BROKERS

ONLY PROJECT TEAMS - NO “SALES” TEAM

MULTI-CONCEPT RECRUITMENT

PARTNERSHIP APPROACH

Study Area

Identifying Retailers & Developers for Recruitment:Using Research, Analysis, and Sites to Target Retailers and Developers

FINDING THE RIGHT RETAIL FOR YOUR COMMUNITY

Retailers must “fit” the market based on their location criteriaTraditional and mixed-use developers active in the area and/or region

Phase 4: IDENTIFYING RETAILERS &

DEVELOPERS FOR RECRUITMENT

Highest and Best Use AnalysisThe Retail Coach will an analyze each property to

determine the highest and best use of each property.

•Existing market conditions•Trade Area population

•Traffic counts and traffic patterns•Site-line visibility from primary & secondary traffic arteries

•Ingress/egress•Adequate parking•Site characteristics

•Topography•Proximity to retail/office clusters

Tailored, end-to-end retail recruitment and economic development services

Retail 360®:Moving Beyond Data to Recruit Retailers to Smyth County

A PROVEN PROCESS FOR RESULTS

Phase 2:Determining

Retail Opportunities

Phase 3:Identifying Development &

Redevelopment Opportunities

Phase 4:Identifying Retailers &

Developers for Recruitment

Phase 5:Marketing &

Branding

Phase 6:Recruiting Retailers

& Developers

Phase 1: AnalyzingThe Market

Phase 7:Downtown Revitalization

& Community Engagement

Phase 8:Coaching &

Ongoing Support

Zoning AnalysisThe Retail Coach will examine

current zoning of each property and will make recommendations on zoning options in the future

to help maximize ROI to the community.

Zoning Recommendations

Community and Economic Development Recommendations

Community and Economic Development Recommendations

Aaron FarmerPresident

afarmer@theretailcoach.net662.231.0608

www.TheRetailCoach.net

AGREEMENT FOR PROVISION OF PROFESSIONAL SERVICES

BETWEEN THE CITY OF ROLLINGWOOD AND

THE ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION

THE STATE OF TEXAS

KNOWN ALL MEN BY THESE PRESENTS:

COUNTY OF TRAVIS

THIS AGREEMENT, executed the ___ day of ____________, 2019, by and between the

CITY OF ROLLINGWOOD, a municipal corporation, acting by and through its City Council,

situated in Travis County, Texas (hereinafter referred to as “City”), and the Rollingwood

Community Development Corporation (hereinafter referred to as “RCDC”) acting by and through

its President of the Board is as follows:

WITNESSETH:

I.

The City agrees to provide management, professional, administrative, financial and

investment services to the RCDC according to the terms of this agreement. Direct services the

City shall perform for the RCDC shall include:

1. Preparing all financial and investment reports and keeping all financial books and records

required by the RCDC’s Bylaws.

2. Preparing a budget for the forthcoming year for review and approval by the Board and City

Council.

3. Providing all necessary budgeting, accounting, financial management and investment

management through the City’s Finance Department.

4. Providing for a repository of records, office and conference space.

5. Providing technology support of hardware, software and phone systems through the City’s

Information Technology Department.

6. Providing executive and administrative support, review and oversight by various City

departments including but not limited to City Administrator, City Secretary, and Planning

& Zoning.

7. Providing for project management services.

It is understood and agreed that access to City staff resources by the RCDC is secondary

to the needs of the City Council of the City of Rollingwood.

II.

Subject to the RCDC continuing to contract with the City for management services, the

RCDC will pay to the City for its services pursuant to this agreement, in the form of a flat fee in

the amount of _____________________ ($_____________) per year.

In the event of the termination of this agreement, the RCDC will be responsible for paying

the City only the portion of the cost allocated to periods prior to the effective date of the termination

of the agreement.

III.

It is the express purpose of this agreement for the City to provide certain management,

professional, administrative and financial services to the RCDC.

IV.

Subject to early termination as provided in Article V below, this agreement shall be in

effect for a period of one year commencing ______________ and ending ______________, and

said agreement shall be extended for additional one-year terms thereafter under the same terms

and conditions unless one party gives to the other party written notification at least thirty (30) days

prior to the end of the existing term of its desire to terminate the agreement.

V.

1. This contract may be terminated by the City or RCDC, in whole, or from time to time, in

part, upon thirty (30) days notice from the terminating party to the other party. Termination

shall be effective thirty (30) days after delivery of Notice of Termination specifying to what

extent performance or work under the contract shall be terminated thirty (30) days after

receipt by the notified party.

2. After receipt of a Notice of Termination the City shall:

a. Stop work on the date as specified in the thirty (30) day Notice of Termination to

the extent possible.

b. Place no further orders or subcontracts except as may be necessary for completion

of the work not terminated.

c. Terminate all orders and subcontracts to the extent that they relate to the

performance of work terminated by the Notice of Termination in so far as possible.

d. The RCDC shall pay all expenses incurred through the date of termination.

VII.

This Agreement shall take effect on the day of execution.

IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the

day indicated.

ROLLINGWOOD COMMUNITY CITY ROLLINGWOOD, TEXAS

DEVELOPMENT CORPORATION

__________________________________ ______________________________

Michael Dyson

President Mayor