city of santa monica essential functions job analysis … · 2016-04-06 · an essential functions...

City of Santa Monica Transit Maintenance Worker – April, 2016

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT TRANSIT MAINTENANCE WORKER BIG BLUE BUS

I. Classification/Position Summary: Cleans, maintains and performs repairs to bus stops, bus stop terminals and related amenities. Replaces signage, posts detour notices, and performs maintenance work on and around bus shelters.

Type of Employment Full time; Hourly

Work Hours / Hours per Week Full time shifts are typically from 6:30 a.m. to 3:00 p.m.; 8 hours per day; 40 hours per week

Days of the Week Monday to Friday

Overtime /Holidays Required Yes, as assigned and preapproved

Paid / Unpaid Breaks Two paid 15-minute rest breaks and one unpaid 30-minute meal break taken at assigned times; break schedule may change depending on workload, emergency projects and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: Job description revisions: Personnel Board 9/29/10 (rev.); 12/15/03



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on an 8 hour day and 40 hour per week schedule.

# Description of Essential Function Percent of Shift / Notes

1

BUS STOP TERMINAL MAINTENANCE: Cleans and maintains bus shelters, bus benches and other bus stop amenities; sweeps and pressure washes area surrounding bus shelters; replaces and affixes signage; removes graffiti from bus stops and bus stop terminals; paints over graffiti using appropriate paint and picks up and disposes of litter, as necessary; uses hand and power tools to perform grounds maintenance duties around bus shelters, including the trimming of shrubs and trees, and makes repairs to surrounding concrete; performs other related duties, as assigned. It was clarified in interviews that incumbent participates in cleaning of City bus stops; receives daily work orders from Supervisor; wipes down and pressure washes bus stop structures, windows, benches and trash cans; sweeps and shovels debris; collects all debris and bags of trash from assigned bus stops utilizing a cart to move trash can or hand-carrying trash bags; ties off trash bags; replaces trash receptacle liners; washes and sanitizes trash receptacles as required; loads full trash bags into truck bed and drives to City dumpster at Big Blue Bus; lift full trash bags into dumpster; performs graffiti removal and painting of bus stop structures; removes graffiti with razor blades, pole scrapers or by applying graffiti/adhesive removal chemicals and wiping down affected areas; may paint primer and paint over graffiti without removal; prepares area with drop cloths; ensures work site safety via coning and taping off work area; paints structure utilizing paint rollers, brushes and sprayer; may paint street curbs for designated bus stops; removes physical graffiti consisting of, but not limited to, garage sale signs, advertisements, missing pets posters, concert/festival announcements and any other unauthorized signs, posters or stickers placed on public property. It was further clarified that incumbent performs bus stop sign and bench installation and removal; bolts benches to ground; uses a jackhammer and drill to core through concrete and stamp sign anchor into the ground; loads debris into wheelbarrow or truck for removal; may mix concrete to secure posts and pour foundations; shovels and pours concrete from wheelbarrow to perform patch work and secure sign; straps and saddles signs to poles using clamp and bolts; performs maintenance on overhead signs by cleaning and re-attaching to poles; secures temporary signs and banners for special events. Clarification was provided that incumbent performs tree trimming and hedging; prepares site for safe tree trimming of overgrown tree limbs and shrubs; trims trees with various hand saws, loppers and pruners from the ground or ladder; collects limbs and debris from trimming and inclement weather; disposes of debris in appropriate green waste location.

Zero to 76% of the shift, concurrent with essential functions #4,5,6,7,8



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2

MAINTENANCE SHOP DUTIES: May perform custodial duties at bus layover zones, including cleaning, disinfecting and replenishing supplies; performs other related duties, as assigned. It was clarified in interviews that incumbent participates in various basic repairs to the Big Blue Bus facilities.; adjusts and lubricates stuck doors or locks; replaces light bulbs; repairs or replaces air and fluid hoses and nozzles; utilizes forklift to assist with scrap metal removal and storing materials; maintains, organizes and cleans storage area for bus stop signs and benches; saws old sign poles into smaller pieces for disposal. It was further clarified in interviews that incumbent will be responsible for performing a variety of custodial duties at layover zones and the Big Blue Bus facilities; cleans up spills; vacuums, sweeps or dust mops depending on type of flooring surface; dusts and cleans walls and base boards; assists with cleaning buses; may assist with restroom care by replenishing soap, towel and toilet paper dispensers; sanitizes floors, stalls, partitions, mirrors, walls, toilets, urinals, sinks and fixtures; picking up debris and placing in trash receptacles; utilizing plunger for minor unclogging of sink drains and toilets. Clarification was provided that incumbent may assist mechanics by holding and lifting bus repair items into place, handing tools, etc. when needed.

Zero to 76% of the shift, concurrent with essential functions #5,6,7,8,9

3

FIELD SERVICES DUTIES: Responds to road calls for buses and drives buses that are not in service back to bus yard; refers problems to appropriate staff; performs other related duties, as assigned. It was clarified in interviews that incumbent may perform road calls on surface streets or work sites to assist malfunctioning City buses; sets up cones and other emergency awareness devices to ensure worker safety; assists with immediate repairs when possible; may exchange buses with operator to continue on assigned route with minimal disruption; absorbs oil and fuel spills dispersed on City streets.

As needed

4

DRIVING: It was clarified in interviews that incumbent drives City vehicle inside and outside of City borders to clean and maintain bus stops along assigned routes; exchanges buses with operators of malfunctioning buses to continue on route; operates forklift. It was further clarified in interviews that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc.

Zero to 50% of the shift, concurrent with essential functions #1,3,5,8



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5

TOOLS / EQUIPMENT / SHOP OPERATION AND MAINTENANCE: Cleans and maintains service trucks; inspects and checks assigned vehicles, and refuels and refills with oil, water, and various fluids, as required; uses a forklift to move heavy objects and transport supplies received on pallets; performs other related duties, as assigned. It was clarified in interviews that incumbent utilizes mechanic hand tools (i.e. wrenches, screwdrivers, hammers, etc.); pneumatic tools (i.e. impact wrenches, drills, etc.); jackhammers and large drill; hand saws, pole saws, loppers and pruners; tool boxes; utilizes chop saw; man lift; dusters, mops, brooms and vacuum; shovels; power washer; steam cleaner; measuring wheels; pallet jacks, hand trucks, dollies. Incumbent drives City vehicles, buses; operates forklift Clarification was provided that incumbent will be responsible for maintaining City vehicle; performs daily visual safety check; cleans and fuels vehicle; maintains oil and other fluid levels; checks tire tread and lights; stocks truck with needed supplies; maintains designated work area by cleaning equipment; organizing spare parts; mopping, sweeping up and general housekeeping of work area; taking trash items to the dumpster upon project completion.

Up to 88% of the shift, concurrent with essential functions #1,2,3,4,6,8

6

COMMUNICATION / COLLABORATION: Responds to inquiries from City employees and the general public; performs other related duties, as assigned. It was clarified in interviews that incumbent responds to frequent interruptions from people with questions; responds to issues, complaints and concerns in person from citizens in regards to bus stops; answers questions regarding bus schedules; may need to provide directions around the general area if required; communicates about work being conducted; answers questions concerning work; communicates work status with supervisor; maintains positive public relations for the City; appropriately represent the City at all times through words, actions and appearance.

100% of the shift, concurrent with all other essential functions

7

REPORTS / LOGS / RECORDS: It was clarified in interviews that the incumbent will be responsible to maintain daily worksheet for work being conducted and time taken; takes notes of safety issues noticed in the field; maintains work order assignments; writes temporary signs for bus stop closures or detours; utilizes a City-provided software application for all maintenance and repairs.

3% to 6% of the shift, concurrent with essential functions #1,2,3,6



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8

SAFETY RULES AND REGULATIONS: follows applicable safety rules and regulations; posts work activity and route detour notices. Sets up safety devices, as required; performs other related duties, as assigned. It was clarified in interviews that incumbent follows appropriate safety rules and regulations while conducting work in the City; drives safely; uses strobe light on truck when applicable; utilizes graffiti removal solvents approved by the City; stays alert of wind direction for painting; displays wet paint and surface caution signs; may use caution tape to delineate foot traffic. It was clarified in interviews that incumbent is responsible to follow all traffic safety rules and procedures; may set up traffic control/flow devices, using cones and/or signs as required to delineate traffic around a work site; posts signs concerning bus stop and work performed; follows applicable health and safety rules and regulations; maintains awareness of pedestrians, drivers, coworkers and others in work areas; reports all safety issues to supervisor. It was further clarified in interviews that incumbent is responsible for visually inspecting work site at the completion of work to ensure proper clean-up of site and complete collection of all equipment, tools and supplies.

100% of the shift, concurrent with all other essential functions

9

MEETINGS / TRAININGS: It was clarified in interviews that incumbent attends morning meeting for work assignments and any safety concerns; attends safety trainings to discuss updated safety regulations; meets with Lead or Supervisor on current work assignments; may attend vendor trainings for new equipment; attends any OSHA-mandated trainings for position; attends any other meetings or trainings required by the City. It was further clarified in interviews that incumbent attends Trukspect safety trainings every four to eight weeks on various subjects (i.e. safe/defensive driving, proper lifting techniques, blood borne pathogens/biohazards, tools of the trade, etc.); may complete on-line training sessions as required by supervisor; maintains Class B license with endorsements; maintains forklift certification.

4-6 hours monthly

III. No Marginal/Non-essential Job Functions / Duties



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IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional to Frequent

2 Minutes

1,2,3,5,6,7,8,9 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; assessing work site; cleaning equipment and paint supplies; using pressure washer; tree and shrub trimming; cleaning glass and benches; breaking up concrete; mixing cement; drilling post holes; installing signs; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; talking with citizens, coworkers and Supervisor; changing light bulbs; working in man lift; operating chop saw

Walking

Frequent 5 Minutes

1,2,3,5,6,8 Will walk while performing most functions, retrieving items from storage and gather parts and tools necessary for work; to and from vehicle; walking around maintenance yard and job site; performing vehicle inspections; installing signs and benches; performing emergency road calls; cleaning buses; sweeping mopping and vacuuming; picking up trash and debris; setting up cones

Walking on uneven terrain

Frequent 5 Minutes

1,2,3,5,6,8 Will walk while performing most functions, retrieving items from storage and gather parts and tools necessary for work; to and from vehicle; walking around maintenance yard and job site; performing vehicle inspections; installing signs and benches; performing emergency road calls; cleaning buses; sweeping mopping and vacuuming; picking up trash and debris. Surfaces include shop floor and other varied surfaces including gravel, grass, dirt, asphalt and wet surfaces.

Running

Never* N/A N/A *Emergencies only in situations such as fire, earthquake, unexpected brake released on equipment and other safety concerns

Jumping

Infrequent to Seldom

Seconds 1,2 In/out of bus or vehicle; out of back of truck



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Activity Performed

Frequency /Range



Climbing ladder, stairs, stools

Seldom to Occasional

30 Seconds 1,2,3,5,8 Climbing in and out of City vehicles and buses; using 10-12 foot A-frame ladders; step ladders; using stairs in multi-story buildings; using step stools in storage and shop; utilizing rolling ladders; in/ out of man lift

Balancing above ground


5 Minutes

1,2,3,5,8 Climbing in and out of City vehicles and buses; using 10-12 foot A-frame ladders; step ladders; using stairs in multi-story buildings; using step stools in storage and shop; utilizing rolling ladders; working in man lift; replacing light bulbs; performing maintenance repairs;

Bending at the waist

Frequent

15 Minutes Repetitively

1,2,3,5,7,8 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; using pressure washer; tree and shrub trimming; cleaning glass and benches; breaking up concrete; mixing cement; drilling post holes; installing signs; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; sweeping mopping and vacuuming; picking up trash and debris; setting up cones

Twisting at waist side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; using pressure washer; tree and shrub trimming; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; sweeping mopping and vacuuming; picking up trash and debris; watching for pedestrians; assessing work site

Stooping slight bend at knees

Seldom to Frequent

15 Minutes

1,2,5,8 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; tree and shrub trimming; cleaning glass and benches; breaking up concrete; drilling post holes; installing signs; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; picking up trash and debris; setting up cones



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Activity Performed

Frequency /Range



Squatting


5 Minutes

1,2,5,8 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; tree and shrub trimming; installing signs; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; performing maintenance repairs

Seated / Non-Weight Bearing

Sitting

Infrequent to Frequent

30 Minutes

2,3,4,5,6,7,9 Driving City vehicle; sitting on step stool to perform work; performing emergency road calls; exchanging buses on road calls; attending trainings and meetings; operating forklift

Driving


30 Minutes 4,5 Driving City vehicle; performing emergency road calls; exchanging buses on road calls; operating forklift

Kneeling one or both knees


5 Minutes

1,2,5,8 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; tree and shrub trimming; installing signs; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; performing maintenance repairs

Crawling on hands and knees



1,2 Reaching for a tool or piece of equipment from a kneeling position; cleaning buses; removing trash and lost items on bus

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement

Pushing

Frequent 3 Minutes Intermittently

1,2,3,4,5,8 Opening and closing doors; pushing carts and hand trucks; using hand tools; pushing items/materials in and out of truck bed; painting and removing graffiti; tree and shrub trimming; installing and removing signs and benches; mixing cement; operating fluid and oil nozzles; washing and cleaning; mopping, sweeping and vacuuming; drilling post holes; dusting maintenance shop; organizing storage

Pulling

Frequent 3 Minutes Intermittently

1,2,3,4,5,8 Opening and closing doors; pushing carts and hand trucks; using hand tools; pushing items/materials in and out of truck bed; painting and removing graffiti; tree and shrub trimming; installing and removing signs and benches; mixing cement; operating fluid and oil nozzles; washing and cleaning; mopping, sweeping and vacuuming; drilling post holes; dusting maintenance shop; organizing storage



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Activity Performed

Frequency /Range



Reaching – above shoulder level

Seldom

2 Minutes

1,2,3,4,5,6 Performing high dusting and cleaning; changing light bulbs; removing graffiti; painting; performing maintenance repairs; retrieving items/materials in and out of truck bed; installing signs; tree trimming and hedging; accessing higher shelves; driving

Reaching – at shoulder level


2 Minutes

1,2,3,4,5 Performing dusting and cleaning; changing light bulbs; removing graffiti; painting; performing maintenance repairs; retrieving items/materials in and out of truck bed; installing signs; tree trimming and hedging; accessing shelves; driving

Reaching – below shoulder level

Frequent to Continuous

2 Hours 1,2,3,4,5,6,7,8,9 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; assessing work site; cleaning equipment and paint supplies; using pressure washer; tree and shrub trimming; cleaning glass and benches; breaking up concrete; mixing cement; drilling post holes; installing signs; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; talking with citizens, coworkers and Supervisor; changing light bulbs; working in man lift; operating chop saw

Steering


30 Minutes

2,3,4,5 Pushing and pulling pallet jacks, hand trucks, dollies; steering vehicle and buses while driving; operating forklift

Neck Movement

Extension of the neck looking upward

Frequent 5 Minutes

1,2,3,4,5,8,9 Performing high dusting and cleaning; changing light bulbs; removing graffiti; painting; performing maintenance repairs; retrieving items/materials in and out of truck bed; installing signs; tree trimming and hedging; accessing higher shelves; driving; assessing work site



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Activity Performed

Frequency /Range



Flexion of the neck

looking downward


30 Minutes 1,2,3,4,5,6,7,8,9 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; assessing work site; cleaning equipment and paint supplies; using pressure washer; tree and shrub trimming; cleaning glass and benches; breaking up concrete; mixing cement; drilling post holes; installing signs; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; working in man lift; operating chop saw

Twisting of the neck side to side



1,2,3,4,5,6,7,8,9 Performing visual vehicle inspection; cleaning and fueling vehicle; painting; removing graffiti; inspecting tire tread; stocking truck with tools and supplies; using pressure washer; tree and shrub trimming; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; cleaning up spills; cleaning buses; sweeping mopping and vacuuming; picking up trash and debris; watching for pedestrians; assessing work site; driving

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation


Occasional 30 Minutes

1,2,3,4,5,6,7,9 Work orders; handwriting; daily work sheets; screwing on and off bolts; using hand tools (i.e. wrench, hammer, screwdriver, etc.); dialing telephone; 2-way radio button use; replacing light bulbs; using painting supplies; dusting; trimming trees

Keyboarding / Typing

Never Never N/A

N/A N/A

Simple Grasp


Occasional 30 Minutes 1,2,3,4,5,6,7,9 Manipulating tools and parts while performing maintenance and repair duties; screwing on and off bolts; using hand tools (i.e. wrench, hammer, screwdriver, etc.); driving; utilizing writing utensils; picking up trash; operating oil and fluid nozzles; washing and fueling vehicle; painting; replacing lightbulbs; driving



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Up & Down Flexion of Wrist


Occasional 10 Minutes Repetitively

1,2,3,4,5 Using a wrench, hammer and other tools; opening and closing tool box; graffiti removal and painting; cleaning bus stops and vehicle; using chop saw; tree trimming; stocking truck with tools and supplies; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; working in man lift; mixing cement

Side to Side Motion of Wrist


Occasional 10 Minutes Repetitively

1,2,3,4,5 Using a wrench, hammer and other tools; graffiti removal and painting; cleaning bus stops and vehicle; stocking truck with tools and supplies; performing maintenance repairs; sweeping mopping and vacuuming; dusting maintenance shop; organizing storage; working in man lift; mixing cement

Turning / Rotation of Wrist or Hand


Occasional 5 Minutes 1,2,3,4,5 Operating screwdrivers, wrenches, small hand tools, etc.; performing sign installations and repairs; accessing locked areas; operating CNG nozzle; opening/closing doors; opening bottles of cleaners; steering

Gross Manipulation



10 Minutes 1,2,5 Carrying parts and materials; sign posts and benches; using hammer drill and jackhammer; assisting mechanics; boxes of cleaning supplies; carrying ladders; trash bags; pieces of concrete; bags of cement; utilizing hand truck, dolly or pallet jack

Powerful Grasp/ Tight Grasp



10 Minutes 1,2,5 Carrying parts and materials; sign posts and benches; using hammer drill and jackhammer; assisting mechanics; boxes of cleaning supplies; pressure washing; carrying ladders; trash bags; pieces of concrete; bags of cement; utilizing hand truck, dolly or pallet jack

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10

Frequent Above Shoulder

100 Yards Hand tools; hand saws, loppers and pruners; small parts; keys; clamps; writing utensils; flashlight; supplies / materials; nuts and bolts; paperwork; catalogues; hand held 2-way radio; debris/trash; fuel, oil and fluid nozzles; bottles

1,2,3,4,5,6,7,8,9



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of cleaner; 1 gallon can of paint; painting supplies; cell phone/2-way radio; sign assembly supplies; lightbulbs; shovel, broom and mop; rags; traffic cones

11 to 25


To Chest 25 Yards Push/pull rolling ladder; ladders; pulling pressure washer hose; sign poles; stack of traffic cones; truck lift gate

1,2,3,5,8

26 to 50


To Waist 10 Yards Assisting mechanic with various items; 10-12 foot ladder (40#); 5 gallon bucket full (45#); boxes and supplies; cement drill; maneuver pressure washer on trailer

1,2,5

51 to 75

Infrequent to Occasional

To Waist 3 Yards Assisting mechanic with various items; benches 1,2

75 plus


Below Waist 3 Yards Cement bags (90#); jackhammer(90#) 1,2

NOTES: According to the job description, incumbent must be able to lift and carry objects weighing up to 85 pounds. However, during the onsite interview it was discussed that the above-listed items are typical items lifted and/or carried by incumbents in this job classification as a part of their essential functions.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Jackhammer / large drill Infrequent to Occasional Power and pneumatic tools (i.e. lathes, saws, impact wrench, etc.)


City Buses

Infrequent to Seldom Man-Lift Infrequent to Occasional

Hand saws / pole saws Infrequent to Occasional Hand Tools (i.e. wrenches, pliers, hammers, etc.)


Loppers / pruners

Infrequent to Occasional Chop saw Infrequent to Occasional

City truck

Infrequent to Frequent Measuring devices Infrequent to Seldom

Shovel Infrequent to Seldom Step stool / A-frame ladders Seldom to Occasional

Vacuum Infrequent to Seldom Dusters / mops / brooms Seldom to Frequent

Pallet jacks / hand trucks / dollies

Infrequent to Occasional Power washer Infrequent to Frequent

Steam cleaner

Infrequent to Occasional Forklift Infrequent to Occasional



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VII. Environmental Exposures:

Brief Description: Majority of work is performed on City streets at bus stop structures and around yard. Work environment

creates exposure to noise, dust, oil and gas fumes, diesel fuel, diesel smoke, paint and cleaning solvents. Incumbent is also required to work indoors at maintenance shop and storage areas. Outdoor work environment may consist of asphalt, concrete, tile, sidewalks, dirt, uneven work surfaces and grass.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Frequent

Driving in City truck or bus; in maintenance shop, offices and restrooms; storage sheds. Frequency depends on assignment.

Outdoors Frequent to Continuous

At City streets performing work on bus stops; exchanging buses with drivers; working around maintenance yard. Frequency depends on assignment.

Contact with Customers, End Users, General Public

Occasional to Frequent Site staff; coworkers; City employees; general public; bus operators; outside vendors

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Frequent to Continuous Bodily odors; perfumes/colognes; dirt; outdoor plant life; exhaust; gasoline; aerosols; Compressed Natural Gas; equipment oils; adhesives; cleaning solvents; grease; diesel fuel; feces/urine; garbage; vomit; paint

Traffic – e.g., to be in traffic to perform an essential function

Seldom to Occasional Driving on City streets; performing work at bus stops; exchanging buses with drivers; emergency road calls; around maintenance yard

Extreme Changes in temperature, humidity, or moisture

Seldom Incumbent will work in outdoor seasonal weather conditions such as rain; fog in morning; heat in afternoon, but typically there are no extreme temperature changes in the City of Santa Monica

Fumes/smoke – e.g., chemicals, exhaust, vapor

Occasional to Continuous Diesel and regular fuels; exhaust; lubricants; adhesives; paint; graffiti remover; cement; degreasers; electrical smoke; cleaners

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Continuous Running buses; hand, power and pneumatic tools; sirens; traffic; back-up alarms; jackhammer and drill; chop saw

Working at heights – e.g., scaffolding, ladders


Use a variety of ladders; step stools; climbing in and out of buses; man lift

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Direct/indirect sunlight outdoors; fluorescent and work lamps indoors; flashlight

Working with Biohazards – e.g., body fluids, blood


Potential for injury to self or coworkers, but incumbent is not responsible for clean up or performing first aid; cleans up blood, vomit, feces and urine in restrooms and around bus stops

Dust, Wind, and/or Pollen Frequent Seasonal weather dust, wind, pollen; maintenance shop dust

Vibration – e.g., power tools, jackhammer

Infrequent to Frequent Use of hand, power and pneumatic tools; jackhammer and drill; utilizing carts, dollies and pallet jack; pressure washer; driving buses

Toxic Substances – e.g., corrosives, carcinogens, poisons

Infrequent to Occasional Gasoline; oil; graffiti remover; paint; primer; adhesives

Electrical Hazards – e.g., live electrical wires

Infrequent to Occasional Replacing lightbulbs



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Explosive Hazards – e.g., bomb threats, chemicals

Never N/A

Confined Spaces – e.g., attics, manholes

Never N/A

Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Occasional Power and pneumatic tools; jackhammer; drill; chop saw

Near / With Heavy Machinery – e.g., tractor, forklift

Seldom to Occasional Working with forklift; buses around yard

Other – e.g., unique aspects of work environment

Never N/A

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.

Occasional

1,2,3,4,5,8

Emergency situations; ability to smell fuel leaks, toxic substances, fire hazards; trash odors, electrical shorts; biohazards; cleaning solvents; paint

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9

See in the normal visual range with or without correction; vision sufficient to read printed documents; ability to safely operate equipment; ability to read written directions, instructions and assignments; perform most assignments; driving; paint colors; watching for pedestrians

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,6,8,9

Hear in the normal audio range with or without correction; ability to hear proper functioning of equipment; responding to two-way radio calls; assess traffic patterns and safety; communicate with coworkers; general public questions

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,5,6,7,8,9

Responding to phone calls and two-way radio; communicating task status; actively engaging with coworkers and team members; speaking with public



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Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9

Printed material; work order forms; safety directions; handwritten notes and messages; ability to read written directions, instructions and assignments; warning labels; hazardous material labeling; traffic signs; bus stop postings

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.

Seldom

1,2,6,7,9

Handwriting; daily work sheet; completing assignment work order and other paperwork; bus stop postings

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,7

Simple calculation checks on data entry; work order data completion; completing fuel/oil ratio calculations; timesheet completion; distances; measuring devices; millimeters to inches conversion

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety glasses; hearing protection (buds or muffs by choice of incumbent); leather gloves, latex gloves, or nitrile gloves; rain gear; steel-toed boots; knee pads; back brace; safety cones, tape and delineators; fluorescent vests; two-way radio. Incumbents have regular access to eye wash stations, first aid kits, fire extinguishers and emergency showers. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor.

X. Required Qualifications:

Education/Training/Experience:

Graduation from high school or the equivalent; two years of recent, paid work experience performing facility maintenance duties or custodial work. Experience maintaining service vehicles is desirable.

Knowledge Of:

Safe work practices and procedures; basic cleaning methods and practices; use of hand and power tools and equipment; cleaning tools and techniques, including solutions used to remove graffiti; painting materials, tools and equipment; general construction practices; basic mathematics; basic vehicle maintenance; effective customer service techniques.

Ability To:

Safely and properly operate power and heavy tools and equipment; perform physical labor requiring endurance and flexibility; read maps, charts and gauges; perform simple mathematical calculations; take accurate measurements; perform tasks requiring manual dexterity; safely and properly apply various cleaning products, paints, oils and stains; lift and carry objects weighing up to 85 pounds; perform simple mechanical tasks; operate a forklift; follow oral and written instructions; communicate effectively, both orally and in writing; establish and maintain effective and cooperative working relationships with City employees and the general public; provide effective customer service.



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Skill In: Reading, writing and communicating at an appropriate level.

Licenses/Certificates: Possession of a valid Class C driver license. Must obtain a California class B driver license within one year of date of hire. Must obtain forklift operator certification within one year of date of hire.

Supervision Received: Works under the general supervision of the Transit Facilities Maintenance Superintendent and/or designee, who outlines work assignments, frequently reviews work in progress and periodically reviews completed work.

Supervision Exercised: None.

Special Requirements:

Work is regularly performed outside in seasonal climate and variable weather conditions. Work requires regular use of various cleaning supplies and solutions, paints, oils and staining products. Safety training and equipment are provided. Work requires exposure to moving objects, noise, vibrations, dust, dirt, odors, slippery surfaces, and oily conditions. Physical demands include moving, carrying, bending, reaching and lifting up to 85 pounds.

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9

Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9

Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,5,8,9

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information EVALUATE AND ASSESS



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ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,9

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,6,8,9

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.

XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Mark McCullough*

Transit Facilities Maintenance Officer

Getty Modica

Transit Maintenance Officer

Christina Winting

Human Resource Manager

Carlos Casanova, Transit Maintenance Worker participated in the job analysis interview, but was unable to sign. *Did not participate in the job analysis interview, but served in the review and editing process of the final document.



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XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 8/24/15

In order to develop this Essential Functions Job Analysis, the Associate noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Functions Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

city of santa monica essential functions job analysis … · 2016-04-06 · an essential functions...

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