city of toledo agenda city council chambers toledo, oregon … · 2019-05-22 · special programs...

The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired, or for other accommodations for persons with disabilities, should be made at least 48 hours in advance of the meeting by calling city offices at (541) 336-2247.

CITY OF TOLEDO AGENDA City Council Chambers

206 N. Main Street Toledo, Oregon 97391

6:00 p.m.

TOLEDO CITY COUNCIL Work Session May 22, 2019

1. Call to Order

2. Visitors/Public Comment(The public comment period provides the public with an opportunity to address the City Councilregarding items not on the agenda. Please limit your comments to five (5) minutes).

3. Consent AgendaThere are no items for consideration

4. Discussion and Information Items• Committee Updates• 2020 US Census Update – Partnership Specialist James Graham• Dahl Disposal rate proposal update – Operations Manager Chuck Lerwick• Community Clean-up day update – Mayor Rod Cross

5. Reports and Comments• Department Reports• City Manager’s Report• Council Reports• Mayor’s Report

6. Adjournment

The 2020 Census and Confidentiality Your responses to the 2020 Census are safe, secure, and protected by federal law. Your answers can only be used to produce statistics—they cannot be used against you in any way. By law, all responses to U.S. Census Bureau household and business surveys are kept completely confidential.

Respond to the 2020 Census to shape the future.Responding to the census helps communities get the funding they need and helps businesses make data-driven decisions that grow the economy. Census data impact our daily lives, informing import-ant decisions about funding for services and infrastructure in your community, including health care, senior centers, jobs, political rep-resentation, roads, schools, and businesses. More than $675 billion in federal funding flows back to states and local communities each year based on census data.

Your census responses are safe and secure. The Census Bureau is required by law to protect any personal infor-mation we collect and keep it strictly confidential. The Census Bureau can only use your answers to produce statistics. In fact, every Census Bureau employee takes an oath to protect your personal information for life. Your answers cannot be used for law enforcement purposes or to determine your personal eligibility for government benefits.

By law, your responses cannot be used against you.By law, your census responses cannot be used against you by any government agency or court in any way—not by the Federal Bureau of Investigation (FBI), not by the Central Intelligence Agency (CIA), not by the Department of Homeland Security (DHS), and not by U.S. Immigration and Customs Enforcement (ICE). The law requires the Census Bureau to keep your information confidential and use your responses only to produce statistics.

The law is clear—no personal information can be shared.

Under Title 13 of the U.S. Code, the Census Bureau cannot release any identifiable informa-tion about individuals, households, or businesses, even to law enforcement agencies.

The law states that the information collected may only be used for statisti-cal purposes and no other purpose.

To support historical research, Title 44 of the U.S. Code allows the National Archives and Records Administration to release census records only after 72 years.

All Census Bureau staff take a lifetime oath to protect your personal information, and any violation comes with a penalty of up to $250,000 and/or up to 5 years in prison.

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Connect with us @uscensusbureau

There are no exceptions.The law requires the Census Bureau to keep everyone’s information confidential. By law, your responses cannot be used against you by any government agency or court in any way. The Census Bureau will not share an individual’s responses with immigration enforcement agencies, law enforcement agencies, or allow that information to be used to determine eligibility for government benefits. Title 13 makes it very clear that the data we collect can only be used for statistical purposes—we cannot allow it to be used for anything else, including law enforcement.

It’s your choice: you can respond securely online, by mail, or by phone.You will have the option of responding online, by mail, or by phone. Households that don’t respond in one of these ways will be visited by a census taker to collect the information in person. Regardless of how you respond, your personal information is protected by law.

Your online responses are safe from hacking and other cyberthreats.The Census Bureau takes strong precautions to keep online responses secure. All data submitted online are encrypted to protect personal privacy, and our cybersecurity program meets the highest and most recent standards for protecting personal information. Once the data are received, they are no longer online. From the moment the Census Bureau collects responses, our focus and legal obligation is to keep them safe.

We are committed to confidentiality.At the U.S. Census Bureau, we are absolutely committed to keeping your responses confidential. This commitment means it is safe to provide your answers and know that they will only be used to paint a statistical portrait of our nation and communities.

Learn more about the Census Bureau’s data protection and privacy program at www.census.gov/privacy.

Laws protecting personal census information have withstood challenges.

In 1982, the U.S. Supreme Court confirmed that even addresses are confidential and cannot be disclosed through legal discovery or the Freedom of Information Act (FOIA). In 2010, the U.S. Justice Department determined that the Patriot Act does not override the law that protects the confidentiality of individual census responses. No court of law can subpoena census responses.

Counting for Dollars 2020 The Role of the Decennial Census in the Geographic Distribution of Federal Funds

IPP-

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Andrew Reamer, Research ProfessorThe George Washington University

[email protected]

For further information:

REPORT

The Counting for Dollars 2020 Project aims to understand 1) the extent to which the federal government will rely on data from the 2020 Census to guide the distribution of federal funding to states, localities, and households across the nation and 2) the impact of the accuracy of the 2020 Census on the fair, equitable distribution of these funds.

OREGONIn FY2016, Oregon received

$13,452,034,877 through 55 federal spending programs guided by data derived from the 2010 Census.

The project has analyzed spending by state for 55 federal programs ($883,094,826,042 in FY2016). Three types of programs are analyzed:

• Domestic financial assistance programs provide financial assistance — including direct payments to individuals, grants, loans, and loan guarantees — to non-federal entities within the U.S. — such as individuals and families, state and local governments, companies, and nonprofits — in order to fulfill a public purpose.

• Tax credit programs allow a special exclusion, exemption, or deduction from gross income or provide a special credit, a preferential rate of tax, or a deferral of tax liability.

• Procurement programs award a portion of Federal prime contract dollars to small businesses located in areas selected on the basis of census-derived data.

The four uses of census-derived datasets to geographically allocate funding are:

• Define eligibility criteria — that is, identify which organizations or individuals can receive funds.

• Compute formulas that geographically allocate funds to eligible recipients.

• Rank project applications based on priorities (e.g., smaller towns, poorer neighborhoods).

• Set interest rates for federal loan programs.

The two categories of census-derived datasets are:

• Geographic classifications — the characterization (e.g., rural), delineation (e.g., Metropolitan Areas), or designation (e.g., Opportunity Zones) of specific geographic areas.

• Variable datasets

o Annual updates of population and housing variables collected in the Decennial Census.

o Household surveys collecting new data elements (e.g., income, occupation) by using the Decennial Census to design representative samples and interpret results.

Reports of the Counting for Dollars 2020 Project:

Report #1: Initial Analysis: 16 Large Census-guided Financial Assistance Programs (August 2017)*

Report #2: Estimating Fiscal Costs of a Census Undercount to States (March 2018)*

Report #3: Role of the Decennial Census in Distributing Federal Funds to Rural America (December 2018)*

Report #4: Census-derived Datasets Used to Distribute Federal Funds (December 2018)

Report #5: Analysis of 55 Large Census-guided Federal Spending Programs (forthcoming)*+

Report #6: An Inventory of 320 Census-guided Federal Spending Programs (forthcoming) * Data available by state + Source for this state sheet

Counting for Dollars 2020 The Role of the Decennial Census in the Geographic Distribution of Federal Funds

IPP-

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Andrew Reamer, Research ProfessorThe George Washington University

[email protected]

For further information:

REPORT

Program Dept. Obligations Program Dept. Obligations

Financial Assistance Programs $13,201,492,721

Medical Assistance Program (Medicaid) HHS $6,686,260,000 Community Facilities Loans/Grants USDA $2,262,022

Federal Direct Student Loans ED $1,297,898,394 Supporting Effective Instruction State Grants ED $21,691,343

Supplemental Nutrition Assistance Program USDA $1,072,982,185 Crime Victim Assistance DOJ $27,651,313

Medicare Suppl. Medical Insurance (Part B) HHS $489,832,396 CDBG Entitlement Grants HUD $19,614,587

Highway Planning and Construction DOT $506,975,879 Public Housing Capital Fund HUD $8,874,000

Federal Pell Grant Program ED $318,600,000 Block Grants for the Prevention and Treatment of Substance Abuse

HHS $20,578,346

Section 8 Housing Choice Vouchers HUD $245,500,000 Water and Waste Disposal Systems for Rural Communities

USDA $16,551,707

Temporary Assistance for Needy Families HHS $184,305,610 Social Services Block Grant HHS $19,617,883

Very Low to Moderate Income Housing Loans USDA $376,461,086 Rural Rental Assistance Payments USDA $28,022,225

Title I Grants to LEAs ED $145,951,242 Business and Industry Loans USDA $86,287,000

State Children's Health Insurance Program HHS $211,331,000 Career and Technical Education - Basic Grants to States

ED $13,546,508

National School Lunch Program USDA $117,760,000 Homeland Security Grant Program DHS $6,799,000

Special Education Grants ED $131,743,911 WIOA Dislocated Worker Grants DOL $13,807,125

Section 8 Housing Assistance Payments Program HUD $60,702,906 HOME HUD $13,984,612

Federal Transit Formula Grants DOT $113,268,000 State CDBG HUD $12,055,779

Head Start HHS $136,355,820 WIOA Youth Activities DOL $11,441,241

WIC USDA $77,785,000 WIOA Adult Activities DOL $10,554,128

Title IV-E Foster Care HHS $119,121,770 Employment Service/Wagner-Peyser DOL $8,717,268

Health Care Centers HHS $87,805,982 Community Services Block Grant HHS $5,700,794

School Breakfast Program USDA $39,415,000 Special Programs for the Aging, Title III, Part C, Nutrition Services

HHS $8,760,086

Rural Electrification Loans and Loan Guarantees USDA $0 Cooperative Extension Service USDA $4,795,544

Public and Indian Housing HUD $18,714,000 Native Amer. Employment & Training DOL $428,043

Low Income Home Energy Assistance HHS $35,704,456

Child and Adult Care Food Program USDA $35,408,000 Federal Tax Expenditures $181,555,615

Vocational Rehabilitation Grants to the States ED $51,293,087 Low Income Housing Tax Credit Treas $107,970,134

Child Care Mandatory and Matching Funds HHS $38,761,000 New Markets Tax Credit Treas $73,585,481

Unemployment Insurance Administration DOL $55,779,000

Federal Transit - Capital Investment Grants DOT $102,064,145 Federal Procurement Programs $68,986,542

Child Care and Development Block Grant HHS $30,673,000 HUBZones Program SBA $68,986,542

Adoption Assistance HHS $51,299,298

Prepared by Andrew Reamer, the George Washington Institute of Public Policy, the George Washington University. Spending data analysis provided by Sean Moulton, Open Government Program Manager, Project on Government Oversight. | January 30, 2019

Note: The sequence of the above programs is consistent with U.S. rank order by program expenditures. (See U.S. sheet in series.)

Counting for Dollars 2020 publications and spreadsheet with above data available at https://gwipp.gwu.edu/counting-dollars-2020-role-decennial-census-geographic-distribution-federal-funds

COUNTING FOR DOLLARS 2020:

OREGONAllocation of Funds from 55 Large Federal Spending Programs Guided by Data Derived from the 2010 Census (Fiscal Year 2016)

Total Program Obligations: $13,452,034,877

January 2018D-1256 CCC

Complete Count Committees

2018• Tribal leader, governor, or highest

elected local official or community leader determines CCCs structure.

• CCCs receive 2020 Census training.

2019• Continue establishing CCCs.

• Open field offices.

• CCCs develop strategy and work plan.

2020• CCCs begin community organization

mobilization.

• 2020 Census advertising campaign begins in early 2020.

• CCCs support the 2020 Census.

• CCCs encourage self-response.

April 1, 2020 – CENSUS DAY• CCCs urge households who do

not respond to cooperate with census takers.

• CCCs thank the community for their participation in the 2020 Census.

Contact InformationFor additional information about the Complete Count Committees program, please contact your regional census office.

Please contact:If you reside in: Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, and South Carolina

Arkansas, Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, and Wisconsin

Arizona, Colorado, Kansas, Montana, Nebraska, New Mexico, North Dakota, South Dakota, Oklahoma, Texas, Utah, and Wyoming

Alaska, California, Hawaii, Idaho, Nevada, Oregon, and Washington

Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Rhode Island, Vermont, and Puerto Rico

Delaware, District of Columbia, Kentucky, Maryland, Ohio, Pennsylvania, Tennessee, Virginia, and West Virginia

ATLANTAAtlanta.rcc .partnership @census.gov

CHICAGOChicago.rcc .partnership @census.gov

DALLASDallas.rcc .partnership @census.gov

LOS ANGELESLos.Angeles.rcc .partnership @census.gov

NEW YORKNew.York.rcc .partnership @census.gov

PHILADELPHIAPhiladelphia.rcc .partnership @census.gov

2020 Census Timeline

Community influencers create localized messaging that resonates with the population in their area. They are trusted voices and are best suited to mobilize community resources in an efficient manner.

HOW?It’s up to all of us! CCCs know the best way to reach the community and raise awareness. Some activities could include:

• CCC kickoff meetings with media briefings.

• Census rallies or parades.

• Census unity youth forums.

• Interfaith breakfasts and weekend events.

• Statistics in Schools classroom resources.

• Incorporating census information in newsletters, social media posts, podcasts, mailings, and Web sites.

• Helping recruit census workers when jobs become available.

• Research has shown that text messages, pop-up boxes, and in-app messages are also cost-effective ways to connect.

The 2020 Census is almost here! The 2020 Census provides an opportunity for everyone to be counted. Tribal, state, and local governments; community-based organizations; faith-based groups; schools; businesses; the media; and others play a key role in developing partners to educate and motivate residents to participate in the 2020 Census. When community members are informed, they are more likely to respond to the census. Through collaborative partnerships, the U.S. Census Bureau and community leaders can reach the shared goal of counting EVERYONE in 2020.

The Complete Count Committees (CCC) program are key to creating awareness in communities all across the country.

• CCCs utilize local knowledge, influence, and resources to educate residents and promote the census through locally-based, targeted outreach efforts.

• CCCs provide a vehicle for coordinating and nurturing cooperative efforts between tribal, state, and local governments; communities; and the Census Bureau.

• CCCs help the Census Bureau get a complete count in 2020 through partnerships with local governments and community organizations.

WHO?Tribal, state, and local governments work together with partners to form CCCs to promote and encourage response to the 2020 Census in their communities. Community-based organizations also establish CCCs that reach out to their constituents.

WHAT?A CCC is comprised of a broad spectrum of government and community leaders from education, business, healthcare, and other community organizations. These trusted voices develop and implement a 2020 Census awareness to encourage a response campaign based upon their knowledge of the local community.

WHEN?The formation of CCCs is happening NOW! Leaders are identifying budget resources and establishing local work plans. In 2020, they will implement the plans and lead their communities to a successful census count.

WHY?This primary goal of the 2020 Census is to count everyone once and in the right place.

Get Started

APPLY ONLINE! 2020census.gov/jobs

2020 Census jobs provide:

✓Great pay ✓ Flexible hours ✓ Weekly pay ✓ Paid training

For more information or help applying, please call

1-855-JOB-2020 (1-855-562-2020) Federal Relay Service: 1-800-877-8339 TTY/ASCII www.gsa.gov/fedrelay

Supervisory &

Non-supervisory

positions available in

Lincoln County, OR

JOIN THE 2020 CENSUS TEAM

$17.50 - $19.50 per hour

The U.S. Census Bureau is an Equal Opportunity Employer

https://2020census.gov/jobs

http://www.gsa.gov/fedrelay

The Road to 2020Hard-To-Count PopulationsToledo, OregonMay 22, 2019

Jim GrahamPartnership Specialist

2020 Census: Shape America For The Next Ten Years

• State representation in the U.S. Congress is apportioned based on the census.• Voting districts at all levels of government are based on the census.• Federal funding - $675 Billion every year, is allocated based on the census:

– Transportation – Roads, Bridges, Waterways, and Rail– Housing – Affordable Housing; Housing Assistance– Education – Build Schools; Federal Student Grants and Loans– Healthcare – Build Hospitals, Clinics, and Facilities; Programs– Many other vital services delivered to the American people.

Census outcomes affect every person in the United States. The Census count must be accurate.

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“Representatives and direct Taxes shall be apportioned among the several States which may be included within this union, according to their respective Numbers … The actual Enumeration shall be made within three Years after the first Meeting of the Congress of the United States, and within every subsequent Term of ten years, in such Manner as they shall by Law direct.”Article 1, Section 2 of the U.S. Constitution

It was written into the United States Constitution in 1787

Why Conduct The Decennial Census?

3

Challenges to an Accurate Census

• Identify, Reach, and Interview Responders:– Mobile Population– Increasing Diversity– Complex Living Arrangements– Rapidly changing use of Technology

• Internet• Social Media• Disuse of USPS Mail• Mobile Phones – Fewer land lines

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These factors describe

Hard to Count Populations

‘Hard to Count’ Populations

Target demographics or Communities for extra focus• Children under Five / Young Families• Non-English speakers• Senior Citizens• Immigrants• Homeless / Transient / Migrant Workers• People with Disabilities• Veterans

5

Challenges to an Accurate Census

• Persuade – convince people to respond to the Census– Polarized Society– Distrust of Government– Information, Misinformation, and Disinformation explosion– Citizenship Question– Fear of Retribution– Presidential Primaries

Declining Response Rates6

Challenges Are Not New To The Census

To convince the American people to participate has always been a challenge.

To motivate response -Three simple and unchanged truths:

The Census is ImportantThe Census is EasyThe Census is Safe

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What Do We Ask?

1. Address2. Phone Number3. Count of Each Person At That Address4. Name5. Gender6. Age and Date of Birth7. Race8. Hispanic, Latino or Spanish Origin9. Whether Someone Lives Somewhere Else10. Relationship11. Citizenship *

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▪Data reported in aggregate only▪Prohibited by law from releasing

personal information to any person or organization (Title 13 and Title 26) *

Private and Confidential

▪Lifetime oath by all Census Bureau employees▪Penalties for wrongful disclosure: up to 5 years

imprisonment and/or a fine of $250,000

National and Local Partnerships

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• Encourage partnersto motivate constituents to self-respond

• Engage grass roots organizationsto reach out to unmotivated and hard-to-count communities to respond to the national campaign

• Educate people about the 2020 Census and foster cooperation with enumerators

The Partnership Program will engage with over 300,000 organizations

2020 Census Language Options

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Internet Self-Response

Paper Form QuestionnaireHelp

Enumerators,Mailed Items

Language Card and Guides

EnglishSpanish

Chinese (Simp.)Vietnamese

KoreanRussianArabic

TagalogPolishFrench

Haitian CreolePortuguese

Japanese

EnglishSpanish

13 languages

Plus TDD

EnglishSpanish

59 languages

Plus ASLPlus Braille

Plus Large Print

Response Outreach Area Mapper

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Census.gov/ROAM• Predicted Census Low

Response Score (LRS)• Tan is good, then

Green, Blue, Dark Blue• Based on History and

factors known to affect Census response rates:Identify (responders); Reach; Persuade; Interview

ROAM Attributes of Toledo Census Tracts

Toledo W Toledo E FlorenceLRS / Population 18.5 / 2235 19.6 / 2891 11.6 / 3881Income / Poverty $50.5K / 13.2 $46.8K / 19.2 $34.4K / 17White / Hispanic 94.2 / 2.8 91.3 / 3.0 95.0 / 0.3ESL: 14+ / 5+ 0 / 0 0 / 0 0.5 / 0Rental / Multiunit % 28.7 / 0 37.4 / 2.8 27.2 / 10.5Children Under 6 6.6 19.5 12.4Housing / Vacant % 941 / 12.7 1266 / 16.1 2383 / 17.3Moved 13.9 19.1 23.2Foreign Born 0.5 0.7 4.1

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Census Operations

• Where to Count Address Canvassing August / September• Motivate Partners / Media Continuing• Self Response “The Census” April 1, 2020• Group Quarters Enumeration April / May• Non-Response Follow-up June – August• Report Count President January 1, 2021• Apportionment Congress March, 2021

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We’re Hiring

Help The 2020 Census Accurately Count Our People

• Actively support an accurate 2020 Census count of all people living in the United States.

• Think strategically: how can you improve the count among your family, friends, and neighbors.

• Spread the word: more than 500,000 temporary Census jobs; peak spring of 2020. https://2020census.gov/jobs

• Urge everyone you are connected with: Please self-respond to the census in late March and April 2020.

• Form a local Complete Count Committee: lend your expertise; ensure all segments of our community are accurately counted in 2020. https://2020census.gov

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How will our country look in 2020?

https://2020census.gov/jobs

https://2020census.gov/

Sign up for and manage alerts at https://public.govdelivery.com/accounts/USCENSUS/subscriber/new

More information on the 2020 Census Memorandum Series:http://www.census.gov/programs-surveys/decennial-census/2020-census/planning-management/memo-series.html

More information on the 2020 Census:http://www.census.gov/2020Census

More information on the American Community Survey:http://www.census.gov/programs-surveys/acs/

facebook.com/uscensusbureau

twitter.com/uscensusbureau

youtube.com/user/uscensusbureau

instagram.com/uscensusbureau

Connect With Us

American Community

Survey

17

James S GrahamPartnership Specialist

Thank You

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United States Department of CommerceU.S. Census Bureau

[email protected]

mailto:[email protected]

Dahl Disposal Service Rates effective July 1,2019

City of Toledo

* - Addition of EOW service

Residential Rates

1-Jul-18

35 gal once a week curb refuse, recycling and Yard Debris service $33.25

35 Gal every other week curb refuse, recycling and yard debris service $28.26

35 gal once a month curb refuse, recycling and yard debris service $25.50

35 gal on call curb refuse, recycling and yard debris service $25.50

65 gal once a week curb refuse, recycling and yard debris service $55.65


65 gal once a month curb refuse, recycling and yard debris service $27.60

65 gal on call curb refuse, recycling and yard debris service $27.60

95 gal once a week curb refuse, recycling and yard debris service $80.45


Additional fee for refuse service curb enclosure $8.40

Additional fee for refuse service driveway {Walk in) per 100 ft $15.00

Additional fee for refuse service driveway (Drive in) per 100 yards $10.20

Additional fee for recycling service / YD curb enclosure $8.40

Additional fee for recycling service /YD driveway (Walk in) per 100 feet $15.00

Additional fee for recycling service/ YD driveway (Drive in) per 100 yards $10.20

Lid up - Over Capacity $3.60

Extras at the curb (garbage, recycling or Yard Debris) $7.20

Extras at enclosures and driveway (garbage, recycling or Yard Debris) $7.80

88%0R

5.22%

Adjustment

$1.74

$1.48

$1.33

$1.33

$2.90

$2.47

$1.44

$1.44

$4.20

$3.57

$0.44

$0.78

$0.53

$0.44

$0.78

$0.53

$0.19

$0.38

$0.41

Calculated Rounded

$34.99 $35.00 per month

$29.74 $29.75 per month

$26.83 $26.85 per month

$26.83 $26.85 per month

$58.55 $58.55 per month

$49.77 $49.75 per month

$29.04 $29.05 per month

$29.04 $29.05 per month

$84.65 $84.65 per month

$71.95 $71.95 per month

$8.84 $8.85 per month

$15.78 $15.80 per month

$10.73 $10.75 per month

$8.84 $8.85 per month

$15.78 $15.80 per month

$10.73 $10.75 per month

$3.79 $3.80 each

$7.58 $7.60 each

$8.21 $8.20 each

city of toledo agenda city council chambers toledo, oregon … · 2019-05-22 · special programs...

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