city of williams lake

CITY OF WILLIAMS LAKE

COMMITTEE OF WHOLE COUNCIL AGENDA

RICK HANSEN BOARDROOM - CITY HALL - 450 MART STREET

MAY 21, 2019

6:00 PM

Page

CALL TO ORDER

ADOPTION OF MINUTES / AGENDA

5 - 8 1. Minutes of the Committee of Whole Council Meeting held April 16, 2019

That the Minutes of the Committee of Whole Council Meeting held April 16, 2019 be adopted as circulated.

2. Adoption of Agenda

That the agenda be adopted as presented.

DELEGATIONS

9 - 17 1. Chrissie Gertzen, Bob Sunner, Heidi Strong, Carl Johnson and Willie Dye - Stampede Street Party 2019 Proposal

Clerk's Note: That the project proposal from the Stampede Street Party 2019 organizing committee be received.

*Further action at the discretion of Council.

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May 21, 2019 Committee of Whole Council

2. Barb Stewart, Tammy Schellenberg and Jane Folka, Williams Lake Trail Riders Association re Water Leak and Billing

Clerk's Note: That the presentation of the Williams Lake Trail Riders Association regarding their recent water leak be received.


PUBLIC WORKS

19 - 20 P1. No Parking - Second Avenue North from Gibbon Street to Comer Street

Recommendation: That pursuant to the report of the Public Works Manager dated May 14, 2019, Council approve the installation of no parking at anytime signage on Second Avenue North between Gibbon Street and Comer Street, and direct Staff to install signage and begin enforcement.

21 - 23 P2. Discontinuation of Memorial Bench Program

Recommendation: That pursuant to the report of the Manager of Public Works dated May 14, 2019, Council approve the discontinuance of the memorial bench program and direct Staff to investigate options and costs of a memorial wall program.

25 - 28 P3. Additional Janitorial Request at TDC

Recommendation: That the report of the Manager of Public Works dated May 14, 2019, together with the letter from the Museum of the Cariboo Chilcotin Society dated April 15, 2019, regarding the request for additional janitorial services at the Tourism Discovery Centre be received and Council direct Staff on how to proceed.

29 - 30 P4. Ladder Truck Replacement - Early Budget Approval

Recommendation: That pursuant to the report of the Director of Protective Services dated May 17, 2019, Council authorize early

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budget approval for the tendering of a Ladder Truck to replace Unit 017 in 2020 at a cost of 1.2 Million dollars.

GENERAL GOVERNANCE

31 - 34 G1. Request for Sidewalks - Fourth Avenue North, 500-700 Blocks

Recommendation: That the report of the Director of Development Services dated May 16, 2019, together with the letter from Cathie Froese dated April 25, 2019 concerning sidewalks in the 500 to 700 blocks of Fourth Avenue North, be received.


35 - 37 G2. Highway 97 & Toop Road Project Additions

Recommendation: That pursuant to the report of the Engineering Technologist dated May 16, 2019, Council authorize the following additions to the Highway 97 redesign contract, with associated amendments to the agreement with the Ministry of Transportation and Infrastructure:

• Broadway Avenue North Repaving;

• Irrigation System Controller; and

• Boulevard Irrigation Carson to Toop; subject to quoted prices and terms as outlined in the report.

EXECUTIVE COMMITTEE

39 - 40 1. Well-Being and Community Safety Strategic Plan

Recommendation: That pursuant to the report of the Manager of Community Safety dated April 29, 2019, Council support the implementation of a 'Well-Being and Community Safety Strategic Plan' for Williams Lake and surrounding communities.

41 - 43 2. Situation Table

Recommendation: That pursuant to the report of the Manager of Community Safety dated April 17, 2019, Council support the

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implementation of a 'Williams Lake and Area Situation Table'.

ADJOURNMENT

1. Adjournment

That this meeting be adjourned.

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MINUTES OF THE COMMITTEE OF WHOLE COUNCIL MEETING HELD IN THE RICK HANSEN BOARDROOM ON TUESDAY, APRIL 16, 2019 AT 6:00 PM

PRESENT: ABSENT:

Councillor C.R. Smith – Acting Mayor Councillors S.J. Boehm, I.N. Bonnell, M.Y. Brenner, S.D. Nelson and J. Ryll Mayor W.L. Cobb

IN ATTENDANCE: DELEGATIONS:

M. Macdonald, Chief Administrative Officer C. Bouchard, Director of Legislative Services V. Kozubenko, Chief Financial Officer L. Hartley, Director of Development Services G. Muraca, Director of Municipal Services 1) Vanessa Riplinger, Matt Burkey and Christa Smith re Foundry Project Support – SEE ITEM 1 2) Alyisha Knapp, Canadian Mental Health Association re Sharps Container Mounting Kits – SEE ITEM 2

CALL TO ORDER

A1. Minutes of the Committee of Whole Council Meeting held April 2, 2019

Moved by Councillor Nelson Seconded by Councillor Brenner

That the Minutes of the Committee of Whole Council Meeting held on April 2, 2019 be adopted as circulated.

CARRIED

A2. Adoption of Agenda

Moved by Councillor Nelson Seconded by Councillor Boehm

That the agenda be adopted as presented.

CARRIED

1. Minutes of the Committee of Whole Council Meeting held April 16, 2019 of 43

April 16, 2019 Committee of Whole Council Meeting Minutes Page 2

1. Support for Foundry Project

Report #18-2019 Moved by Councillor Nelson Seconded by Councillor Ryll That the presentation of Vanessa Riplinger, Matt Burkey and Christa Smith of the Foundry Project be received and Council endorse the project and send a letter of support to the Ministry of Health to support the implementation of the Foundry Project in Williams Lake.

CARRIED

2. Support for Sharps Safe Disposal Program

Report #19-2019 Moved by Councillor Nelson Seconded by Councillor Boehm That the presentation of Alyisha Knapp, Canadian Mental Health Association be received and Council support and initiate a community-wide safe disposal program and allocate $1,500 from the special projects reserve account for the purchase and installation of up to 15 accessible biohazard sharps containers, and Staff be requested to work with the Canadian Mental Health Association for the key locations; and further, Council review this initiative in 6 months. CARRIED

F1. Grant-in-Aid Policy Review

Excerpt #07-2019 Moved by Councillor Nelson Seconded by Councillor Ryll That the report of the Chief Financial Officer dated March 25, 2019 regarding a review of the City’s Grant-in-Aid Policy be referred to the Finance Committee.

CARRIED



G1. Airport Road Paving

Excerpt #08-2019 Moved by Councillor Nelson Seconded by Councillor Ryll That the report of the Director of Municipal Services dated April 9, 2019 regarding options for the Airport Road Rehabilitation project be received and Council endorse Option ‘D’, being the repaving of the entire ring road at the Williams Lake Regional Airport, utilizing milling and paving, and the Airport Road through to the Highway 97 intersection, utilizing the hot-in-place recycling (HIPR), in early 2019 in the combined amount of approximately $347,000.

CARRIED

L1. LATE ITEM – Street Party Marketing Initiative

Report #20-2019 Moved by Councillor Nelson Seconded by Councillor Ryll That Council support the 2019 Stampede Street Party marketing initiative in principle and the organizing group be invited to present an event proposal and street closure request at an upcoming council meeting for approval.

CARRIED



Adjournment

Moved by Councillor Ryll Seconded by Councillor Smith

That the meeting be adjourned.

CARRIED

Time: 7:11 PM

CERTIFIED CORRECT:

____________________________ CORPORATE OFFICER


Delegation #1

1. Chrissie Gertzen, Bob Sunner, Heidi Strong, Carl Johnson and Willie D... of 43

1. Chrissie Gertzen, Bob Sunner, Heidi Strong, Carl Johnson and Willie D... of 43


COUNCIL REPORT

DATE OF REPORT: May 14, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: MATT SUTHERLAND, PUBLIC WORKS MANAGER SUBJECT: NO PARKING – SECOND AVENUE NORTH FROM GIBBON TO

COMER FILE: 1-95-4

SECTION 1: EXECUTIVE SUMMARY

The purpose of this report is to seek Council’s approval to install and enforce no parking along Second Avenue North between Gibbon Street and Comer Street on the non-sidewalk side.

SECTION 2: BACKGROUND

Currently this area has no restrictions for parking. During school days there is a school bus drop-off and pick-up mid-block on the non-sidewalk side. Also, large amounts of vehicles parking on both sides of the street during funeral services causes a hazard for vehicles navigating between. Public works staff are currently trying to avoid taking equipment through this area due to narrow passage while vehicles are parked on both sides of the street. This creates lost time and is not efficient. SECTION 3: DISCUSSION

Installing no parking signs along the non-sidewalk side of Second Avenue North would allow for safer pedestrian/vehicle traffic during school pick-up/drop-off times and funeral services, and also lower hazardous risks for heavy equipment entering/exiting the public works yard.

SECTION 4: DETAILED ANALYSIS

a. Financial Considerations – Cost and Resource Allocations: The cost of signage is included in the Municipal Services operational budget.

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A

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No Parking – Second Ave N, Gibbon to Comer Page 2

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATION

That Council approve the installation of no parking at anytime signage on Second Avenue North between Gibbon Street and Comer Street, and direct Staff to install signage and begin enforcement.

Respectfully submitted,

Milo Macdonald Chief Administrative Officer

This report has been prepared in consultation with the following: Initials Director of Municipal Services GM Director of Protective Services

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COUNCIL REPORT

DATE OF REPORT: May 14, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: MATT SUTHERLAND, MANAGER FO PUBLIC WORKS SUBJECT: DISCONTINUATION OF MEMORIAL BENCH PROGRAM FILE: 1-37-7


The purpose of this report is to seek Council’s approval to discontinue the memorial bench program due to lack of appropriate locations.


The City’s memorial tree and bench program was established in 1982. The program has been revised several times throughout this period. Over 35 benches have been installed throughout City properties. Locations include Scout Island, Kiwanis, Boitanio and Gardner Parks, the River Valley Trail and streets in the downtown core. Currently, the public can purchase a bench with an inlaid brass plaque at a cost of $700. The City guarantees to replace or repair a damaged bench to original specifications for a 10-year period. SECTION 3: DISCUSSION

With the number of benches currently in place throughout the City, there are no longer any feasible locations to continue this program.

The City has a memorial tree program, which would continue to be an option for individuals, clubs, groups, organizations and businesses wanting a memorial.

Another option for memorial considerations are memorial walls. Attached are some pictures for viewing and staff are awaiting cost estimates to see if this is a viable option to offer to the public moving forward.


a. Financial Considerations – Cost and Resource Allocations: TBD

b. Legislative Considerations (Applicable Policies and/or Bylaws): None. c. This project most closely supports the following ICSP Priority Areas: Social Well-Being

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Discontinuation of Memorial Bench Program Page 2

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A




That Council approve the discontinuance of the memorial bench program and direct Staff to investigate options and costs of a memorial wall program.



This report has been prepared in consultation with the following: Initials Director of Municipal Services GM Director of Community Services Director of Legislative Services

ATTACHMENTS: Attachment A – Memorial wall options


Attachment A



COUNCIL REPORT

DATE OF REPORT: May 14, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: MATT SUTHERLAND, PUBLIC WORKS MANAGER SUBJECT: ADDITIONAL JANITORIAL REQUEST AT TDC FILE: 2320-20


The purpose of this report is to consider amending the janitorial contract to include the renovated basement at the Tourism Discovery Centre (TDC).


We currently have a city building janitorial contract in place with Evergreen Building Maintenance Inc., which includes the TDC. Renovations to the basement floor of the TDC have recently been completed. This now includes office space for the Museum, a small staff kitchen, a single bathroom, a committee room and common foyer area that is being used for more Museum displays. Currently, Museum staff are cleaning the newly renovated basement space that they have acquired. At their previous location, the Museum arranged and paid their own janitorial services. As this area was not included in the previous cleaning contract, we asked Evergreen Building Maintenance Inc. to quote us a price to include this area. Presently we pay, as per the contract, $1450 per month for the main floor/top floor of the TDC. Evergreen Building Maintenance Inc. quoted an additional $1800 per month to add the new area, based on an additional two hours per day to complete the work. SECTION 3: DISCUSSION

The quote from Evergreen Building Maintenance Inc. of $1800 per month for the additional cleaning service that the Museum has acquired is only 25% of TDC’s building space. While currently the other 75% of the TDC’s building space is under contract for cleaning services for $1450 per month. We feel the quote of $1800 per month from Evergreen Building Maintenance Inc. for the additional space is very high considering the amount of service that is required.

No additional funds had been budgeted for janitorial consideration once the renos were completed.

Should Council wish to entertain the Museum’s request, Staff believe 1 hour daily would be enough for the added space.

In the existing contract with Evergreen Building Maintenance Inc., the fee schedule shows that additional work requested would be per hour rate of $25.


a. Financial Considerations – Cost and Resource Allocations: Additional cost may be incurred, and additional funds allocated, to the janitorial contract.

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Additional Janitorial Request at TDC Page 2

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A




That Council receive this report for review and direct staff on how to proceed.



This report has been prepared in consultation with the following: Initials Chief Financial Officer Director of Municipal Services GM

ATTACHMENTS: Attachment A – Letter from the Museum of the Cariboo Chilcotin Society dated April 15, 2019 Attachment B – E-Mail of quote from Evergreen Building Maintenance Inc.


Attachment "A" (1 Page)


Attachment "B" (1 Page)

From: Angela Cail Sent: Friday, April 26, 2019 4:01 PM To: Evergreen Building Maintenance Inc. <[email protected]> Cc: Gary Muraca <[email protected]> Subject: RE: Add additional space for cleaning at the TDC

Thank you Ranjit for getting back to me. I will pass the information on.

Angela

From: Evergreen Building Maintenance Inc. <[email protected]> Sent: Friday, April 26, 2019 3:45 PM To: Angela Cail <[email protected]> Subject: Re: Add additional space for cleaning at the TDC

Hi Angela,

Considering that the tourism centre is open 7 days a week and it will take 2 additional labour hours, we can provide this service for $1800/month + GST. Please let me know if you wish to proceed.

Best Regards,

Call Toll Free 1.855.824.8450 Ranjit Takhar, B. MGMT (UBC) Office: (250) 869-5165 [email protected]


mailto:[email protected]




tel:+18558248450

tel:+12508695165


http://evergreenmaintenance.ca/

http://www.issa.com/

https://www.boma.bc.ca/

http://www.kelownachamber.org/events-programs/business-excellence-awards/


COUNCIL REPORT

DATE OF REPORT: May 17, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: Erick Peterson, Director of Protective Services SUBJECT: LADDER TRUCK REPLACEMENT FILE: 1-49-162

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to request Mayor and Council endorse early budget approval for the tendering of a Ladder truck to replace Unit 017 in 2020 at a cost of 1.2 Million dollars.

SECTION 2: BACKGROUND The apparatus that we are requesting to be replaced is a 1998 75’ Ladder Truck. As our City continues to develop larger and taller infrastructure, the ability to reach multi-story buildings for rescue and firefighting is clearly highlighted. This vehicle is invaluable to the City of Williams Lake and firefighting resources must continue to match development within the City. Our current Ladder truck has reached beyond the end of its 20 year life cycle (21 years) and mechanical reliability is becoming an issue. SECTION 3: DISCUSSION Mechanical Reliability: If the Ladder truck is unusable due to repairs or servicing we do not have a spare. None of our mutual aid partners have a Ladder and additionally, there isn’t another ladder truck within 100km of Williams Lake. As the truck ages more and more nonroutine maintenance is required. The Ladder truck currently has weeping hydraulics, a leaking oil pan and metal was found in the engine during a recent service. In 2017 during the extensive Tolko Lakeside fire mechanical issues nearly forced the department to cease Ladder operations In 2018 during mandatory fire pump certification, the Ladder failed and was required to receive nonroutine mechanical servicing

Construction Trends: Developers working within the City have begun to inquire and build multi-story residential and commercial structures that will be better served with the replacement of our aging ladder truck. The ability to rescue and spray water in areas inaccessible without a ladder truck means the community is better protected and served.

Industrial Industry: The City of Williams Lake enjoys the economic benefits from a robust Industrial Industry. In order to protect and serve those industries beyond proactive fire prevention, there is no better tool to assist firefighters than a Ladder Truck. During an Industrial fire, firefighters can work safely from an elevated position to quickly and effectively attack the fire. This apparatus assists the fire department to reduce or eliminate potential economic losses to the business and the City.

Insurance Rating: The Fire Underwriters of Canada states that for a community the size of Williams Lake the apparatus should be replaced at 15 yrs. of age. The apparatus continues to receive 5 years of insurance credit as a backup and then 5 years as a reserve. Not replacing this apparatus now would have a negative impact on

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Ladder Truck Replacement Page 2

our Public Fire Protection Classification rating. The PFPC rating is used by the Fire Underwriters and national insurance providers to set fire insurance rates within the City

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: Cost: The cost of a new Ladder Truck is $1.2 million dollars. Upon awarding the tender to a manufacturer we may be required to give a deposit of up to 20% or approximately $240,000. The balance to be paid upon completion, current build times range from 420 to 730 days depending on the manufacturer.

Funding: In 2018 the City established the Fire Department Equipment Reserve Fund; it currently has a balance of $204,000. These funds can be utilized to offset the cost of a new Ladder Truck. The account will receive additional funding yearly if the Williams Lake Fire Department is deployed by the Province during the Wildfire season.

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A



SECTION 5: RECOMMENDATION That Council endorse early budget approval for the tendering of a Ladder Truck to replace Unit 017 in 2020 at a cost of 1.2 Million dollars. Respectfully submitted,

Milo Macdonald Chief Administrative Officer This report has been prepared in consultation with the following: Initials Chief Financial Officer

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COUNCIL REPORT

DATE OF REPORT: May 16, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: Leah Hartley, Director of Development Services SUBJECT: SIDEWALKS, 4TH AVENUE NORTH FILE: 2-22-25


The purpose of this report is to seek direction from Council relating to a request for sidewalks in the 500 to 700 Block of Fourth Avenue North.


Attached for Council consideration is correspondence from Cathie Froese concerning lack of sidewalks in the 500, 600 and 700 blocks Fourth Avenue North.

SECTION 3: DISCUSSION

City staff have reviewed the correspondence. Similar requests have been made by other surrounding property owners and residents over many years.

The original residential subdivision adjacent to hospital and church was laid out without sidewalks. Later subdivisions in the 800 + blocks and on cross streets were developed to local road standard with sidewalks on one or both sides of the street.

City staff have identified the area as benefiting from the addition of sidewalks at time of property redevelopment, and have relayed to the hospital design team the need for a pedestrian network in the 500 block of Fourth Avenue North. The alternative is that the neighbourhood may petition for a neighbourhood improvement, with the costs of sidewalks attributed to local property owners and repaid over the course of several years.

Traffic numbers do not identify this as a priority or a hazard at this time. The capital plan contains an annual budget for sidewalks, which is targeted primarily at small gaps in the system, together with wheelchair letdowns and pedestrian improvements in the downtown core or adjacent to schools.


a. Financial Considerations – Cost and Resource Allocations: Council may wish to reconsider this and other similar requests in increasing the annual sidewalk capital budget as part of the 2020 budget process. b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: Active and Convenient Transportation Affordable Housing and Liveable Neighborhoods

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Sidewalks, 500 to 700 Block 4th Ave N. Page 2

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A



SECTION 5: RECOMMENDATIONS

That Council receive this report for information, direct staff to respond to the correspondence from Cathie Froese concerning sidewalks in the 500 to 700 block of Fourth Avenue North.



This report has been prepared in consultation with the following: Initials Chief Financial Officer VK Director of Municipal Services GM

ATTACHMENTS: Attachment A – Cathie Froese Correspondence dated April 25, 2019


CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT

DATE OF REPORT: May 16, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: Jeff Bernardy, Engineering Technologist SUBJECT: HIGHWAY 97 & TOOP ROAD PROJECT ADDITIONS FILE: 5460-05-07

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to receive budget information and to authorize additions to the Ministry of Transportation’s upgrade of Highway 97 at Toop Road. The report follows on directions identified at Committee of Whole Council on September 25, 2018.

SECTION 2: BACKGROUND The Ministry of Transportation (MoTI) has commenced work on widening of Highway 97 and a new signalized intersection at Toop Road. The City of Williams Lake has an agreement with the province to contribute $2.25 million at completion of the project, reflecting the significant amount of work required on connecting City streets and utilities.

As construction proceeded, opportunities were identified to incorporate additional works beyond the original scope. MoTI is offering to amend the contract, incorporating the following additional works, pending City approval.

In general, the City would be responsible for absorbing the additional costs of any works that exceed terms and intent of the original agreement with MoTI. The City has taken the position with MoTI that terms of its agreement protect the City from any cost overruns including any associated with design errors, omissions, or any improvements that are initiated by the contractor in advance of written authorization from a City manager.

SECTION 3: DISCUSSION Recommended Additional Works:

1. Broadway Avenue North reconstruction. The works include replacement of road base andasphalt, extension of curb and gutter on the low side, and paving along Broadway Avenue Northfrom Carson to Proctor. This was identified at COWC meeting September 25, 2018. The Citywould be credited for winter maintenance in the amount of $8,000.

Quoted Price: $327,215.92 Contingency: $35,000 Engineering: $43,000

Less credit: -$8,000 Total: $397,215.92

a. Funds would be drawn from the 2019 Pavement Rehabilitation Program, priority hasbeen given to Broadway Avenue North.

b. Staff recommend that Council authorize this addition to the MoTI contract.

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Highway 97 & Toop Road Project Additions Page 2

2. Irrigation System Controller. The MoTI design engineer has specified a system that they considercompatible with the City’s irrigation system and specifications in all critical aspects, except thecontrol system. The proposed contract addition would allow compatibility with the City’sSentinel central control system.

a. Quoted Price: Price forthcoming for Council consideration.b. Funds would be drawn from the 2019 Capital Program or from Water Reserves.c. Staff recommend that Council authorize this addition to the MoTI contract so that the

work is added to the contract, but that financial contribution by the City is subject toreview of contract agreement documents by the City’s Chief Financial Officer.

3. Boulevard Irrigation Carson to Toop. The additional works include boulevard irrigation fromCarson to Toop Road. This area was omitted in the irrigation design.

a. Quoted Price: $9,000 plus field reviews.b. Funds would be drawn from the 2019 Capital Program or from water reserves.c. Staff recommend that Council authorize this addition to the MoTI contract so that the

work is added to the contract, but that financial contribution by the City is subject toreview of contract agreement documents by the City’s Chief Financial Officer.

Other Contract Amendments: • MoTI is amending the project schedule with contract completion now anticipated for September

2019.• MoTI will amend the partnership agreement with the City to schedule the City’s contributions

over two calendar years.• Several small change orders have been authorized by the City during the course of construction,

in order to replace older water and sewer services, curb alterations, etc. These changes areproposed to be authorized through annual operating accounts.

• MoTI has indicated that it is receptive to working with the City later this year on adding a blockof 11th Avenue repaving to the contract, subject to the project schedule. Pricing was notavailable in sufficient time for it to be added to this current list of contract amendments.

a. Financial Considerations – Cost and Resource Allocations:The capital plan currently includes a $2.25 million dollar contribution by City of Williams Lake to the Highway 97 & Toop upgrade, to be paid at time of contract completion scheduled for 2019 (or 2020). Any cost overruns are absorbed by the province other than contract additions requested by the city or community.

Further oversight of contract changes will be applied by the City’s Chief Financial Officer prior to amendment of the City’s agreement with MoTI.

b. Legislative Considerations (Applicable Policies and/or Bylaws):N/A

c. This project most closely supports the following ICSP Priority Areas:N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigationmeasures)N/A


Highway 97 & Toop Road Project Additions Page 3

e. Environmental Considerations:N/A

f. Social Considerations:N/A

g. Economic Considerations:N/A

SECTION 5: RECOMMENDATION That Council authorize the following additions to the Highway 97 contract with associated amendments to the agreement with the Ministry of Transportation and Infrastructure:

• Broadway Avenue North Repaving;• Irrigation System Controller; and• Boulevard Irrigation Carson to Toop;

subject to quoted prices and terms as set out in report of the Senior Engineering Technologist dated May 16, 2019.

That this resolution be considered through Poll of Council following the Committee of Whole Council meeting of May 21, 2019.



This report has been prepared in consultation with the following: Initials Director of Development Services LH Director of Financial Services VK Director of Municipal Services GM Director of Legislative Services CB



COUNCIL REPORT

DATE OF REPORT: April 29, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: Dave Dickson, Manager of Community Safety SUBJECT: WELL-BEING AND COMMUNITY SAFETY STRATEGIC PLAN FILE: 7400-01


The purpose of this report is to request support from Mayor and Council to implement a ‘Well-Being and Community Safety Strategic Plan’ for Williams Lake and surrounding communities.


Well-Being Planning and Community Safety is cutting edge at the moment. Recognizing safety as the responsibility of not just the police, but also the community, and to recognize well-being as a prerequisite of community safety is on the rise in Canada and across the world. Developing a Cariboo Chilcotin Well-Being and Community Safety Plan is ground breaking in British Columbia. Part of this is the recognition that the well-being and safety of communities are complex and thus require a collective approach – one that includes a number of partners. Here are some thoughts as to why:

• Safety is a core need for everyone and leads to well-being in communities; and • At the same time enhancing the well-being of residents and communities - particularly those that

are vulnerable due to social, economic or health related risk factors - is key to increasing community safety.

SECTION 3: DISCUSSION

In the development of this new approach, we are suggesting to follow practice from Ontario and to create a System Leadership Group comprised of key stakeholders from various organizations in the community to steward the ongoing implementation of the Cariboo Chilcotin Well-Being and Safety Plan. This approach to planning recognizes that complex risks, well-being and safety cannot be addressed in isolation by any one organization or sector. In many cases, these issues could be addressed earlier and more effectively through greater collaboration among sectors, including police, paramedics, education, public health, social services, and community-based human services agencies. The system leadership group will meet 4 times per year to make executive decisions on addressing identified issues. Key foci of the system leadership committee include providing leadership, oversight, access to data, support for implementation, and avoiding duplication. It further supports accountability and buy-in of key community, organizational, and municipal stakeholders. Holding a well-being and community safety session with key stakeholders is essential to ensure that everyone is on the same page and understands and supports the work plan activities and project objectives.

Developing a system leadership group and holding a session with the group and allied sectors is an important preparation activity that will help to guide and oversee the subsequent steps of the localized well-being and community safety work. It aims to identify issues as perceived by community members and

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ensure shared understanding of the activities and goals, timelines, and standard operating procedures. It will also clarify the role and responsibilities of the members of the System Leadership Group. SECTION 4: DETAILED ANALYSIS

a. Financial Considerations – Cost and Resource Allocations: The costs of this plan will be in the neighbourhood of $30,000.00, and these funds have been secured through the Integrated Community Safety Initiative funding. Dr. Felix Munger is taking the lead of crafting the plan.

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: Social Well-Being Partnering with First Nations d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A




That Council support the implementation of this plan.



This report has been prepared in consultation with the following: Initials Chief Financial Officer Director of Municipal Services Director of Development Services Director of Protective Services Director of Community Services Director of Legislative Services

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COUNCIL REPORT

DATE OF REPORT: April 17, 2019 DATE & TYPE OF MEETING: May 21, 2019 Committee of Whole Council Meeting AUTHOR: Dave Dickson, Manager of Community Safety SUBJECT: IMPLEMENTATION OF A SITUATION TABLE FILE: 7400-01


The purpose of this report is to request support from Mayor and Council to accept funding from the Provincial government to implement a ‘Situation Table’ for Williams Lake and surrounding communities.


Many of the issues that negatively impact community wellbeing and safety, such as chronic social issues, public health concerns and crime require collaborative multi-agency responses that recognize the RCMP as only part of the response or solution. The Office of Crime Reduction and Gang Outreach (OCR-GO) was created to work with other government ministries, police agencies, local and Indigenous governments, and community partners to promote and support the adoption of promising and proven practices that can improve the safety and well-being of a community. One practice that has proven a record or enhancing community safety is a “Situation table”. A Situation table is a multi-sector collaboration that enables frontline practitioners from public safety, health, education and social service agencies to proactively identify and mitigate risks that are associated with criminal offending, victimization and personal crises. Over the last few years, Situation Tables have been established in communities across Canada, including the Surrey Mobilization and Resilience Table (SMART), the Mission Active Support Table (MAST) and the Penticton Active Support Table (CAST). The experiences of these tables have demonstrated that Situation Tables can empower agencies to make real and tangible improvements in the lives of vulnerable people when they are most in need of support. Williams Lake is not different and many of the unfortunate situations that are manifested are identical. The RCMP officers have to deal with the situation, many after-hours, putting huge burden on the officer’s workload. SECTION 3: DISCUSSION

A ‘Situation table” is a forum for front line practitioners from the health, education, social services, RCMP and public safety sectors to leverage community assets and relationships to rapidly connect clients living with acutely elevated risk to a holistic group of protective services in order to prevent a crisis and help clients to better manage and reduce the risk factors in their lives. Situation tables empower participating agencies to mitigate risks that extend beyond the mandates of multiple agencies in order to connect people living with acutely elevated risk to the supports and services they need to increase their well-being. Situation tables participating agencies to connect the most vulnerable citizens to the services they need, when they need them.

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By the time a case is referred to and accepted by a Situation Table, the person in question is not only in need but requires an immediate response to prevent a traumatic event or crisis from occurring (e.g. victimization, apprehension, or an emergency room visit). Situation Tables use an information sharing protocol that enable practitioners to determine if a person is living with acutely elevated risk. The Situation Table partners make this determination when they are aware of existing risks in a person’s life, the risks cross the mandates of multiple agencies, and recent interactions suggests that it is likely the person could experience a personal crisis or trauma. Common factors among Situation Table clients include the clustering of multiple risk factors, which make it difficult for a person to address a single risk (e.g. substance abuse) because an unaddressed risk (e.g. homelessness) can undermine their access to and use of available services and supports. By providing a comprehensive set of services and supports that address the client’s immediate and chronic needs, a Situation Table intervention starts a process to change the trajectory of a vulnerable person by preventing the risk factors present in their lives from undermining their efforts to improve their safety and wellbeing. SECTION 4: DETAILED ANALYSIS

a. Financial Considerations – Cost and Resource Allocations: The Office of Crime Reduction and Gang outreach (OCR-GO) has offered to support the plan financially in the amount of $65,000.00, as well as a further $5,000.00 to support a team of practitioners to travel to Penticton, BC to further understand the concept and witness a Situation Table in action.

$35,000.00 of the amount is ear-marked for community practitioners training in the community, and the balance would be put towards operating the Table.

The funding would be forwarded to the City of Williams Lake in the near future for implementation.

b. Legislative Considerations (Applicable Policies and/or Bylaws): c. This project most closely supports the following ICSP Priority Areas: Social Well-Being With the implementation of a Situation table it is anticipated that there will be an increase in community safety and continued reduction in crime, addictions and enhanced well-being. d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A



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That Council support the implementation of a Williams Lake and Area Situation Table.



This report has been prepared in consultation with the following: Initials Chief Financial Officer Director of Legislative Services RCMP Inspector


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