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CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING

AGENDA

DATE: TUESDAY, OCTOBER 20, 2015 TIME: 7:00 P.M. PLACE: WILLISTON CITY COUNCIL ROOM

CALL TO ORDER

ROLL CALL

MEMBERS: OTHERS:

Mayor R. Gerald Hethcoat City Manager Scott Lippmann President Charles Goodman City Clerk Frances Taylor Vice-President Danny Etheridge City Attorney Fred Koberlein Councilman Matt Brooks Councilman Jason Cason Councilman Elihu Ross

OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG

ITEM – 1 – ADDITIONS, DELETIONS, CHANGES AND APPROVAL OF THE AGENDA

ITEM – 2 – PROCLAMATION: FLORIDA CITY GOVERNMENT WEEK (pp 3)

ITEM – 3 – PUBLIC PARTICIPATION

ITEM – 4 – CONSENT AGENDA A. MINUTES: OCTOBER 6, 2015 REGULAR CITY COUNCIL MEETING (pp 4–8) B. RESOLUTION 2015-66: APPROVING THE PURCHASE OF A FIRE TRUCK IN

ACCORDANCE WITH THE CAPITAL IMPROVEMENT PLAN (pp 9–11)

ITEM – 5 – OLD BUSINESS

A. NONE

ITEM – 6 – NEW BUSINESS

A. RESOLUTION 2015-67: APPROVING BAD DEBT WRITE OFF (pp 12–27) B. RESOLUTION 2015-68: APPROVING A CONTRACT RENEWAL WITH

SEVERN TRENT SERVICES (pp 28–31) C. REPORTS: AUGUST 2015 FINANCIAL REPORTS (pp 32–53)

ITEM – 7 – PUBLIC PARTICIPATION

ITEM – 8 – ANNOUNCEMENTS


Agenda 2 October 20, 2015

ITEM – 9 – ADJOURNMENT

Council Meeting Procedures for members of the Public

1. All cell phones to be turned off when entering the Council Chambers;2. Once the audience has taken their seat and the meeting begins, there will be no talking between audience members

during the course of the Council meeting. If anyone continues to talk within the audience and is called down 3 timesduring the course of the meeting, on the third time that person will be escorted out of the Council meeting;

3. The audience must be recognized by the President before being allowed to address the Council;4. The member of the audience that is recognized will proceed to the podium, state their name and then proceed with their

comments;5. The audience member will be limited to not more than 5 minutes to speak based on Resolution 2003-14;6. There will be no personal attacks made by any member in the audience toward a sitting Councilperson, and likewise for

any sitting Councilperson;7. There will be no conversation between a member of the audience that has been recognized and any other member of the

audience when speaking while at the podium;8. If an audience member wants to speak more than the allotted 5 minutes allowed then that person should make a request

to City Hall so that the item may be placed on the agenda.

Minutes of the City Council meeting may be obtained from the City Clerk’s office. The minutes are recorded, but not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be borne by the requesting party.

In accordance with Section 286.0105, Florida Statutes, notice is given that if a person wishes to appeal a decision made by the City Council with respect to any matter considered at this meeting they will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is based.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayor through the City Clerk’s office no later than 5:00 P.M. on the day prior to the meeting.

PROCLAMATION FLORIDA CITY GOVERNMENT WEEK

WHEREAS, city government is the government closest to most citizens, and the one with the most direct daily impact upon its residents; and

WHEREAS, city government is administered for and by its citizens, and is dependent upon public commitment to and understanding of its many responsibilities; and

WHEREAS, city government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and

WHEREAS, Florida City Government Week is a very important time to recognize the important role played by city government in our lives; and

WHEREAS, this week offers an important opportunity to spread the word to all the citizens of Florida that they can shape and influence this branch of government which is closest to the people; and

WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information; and

WHEREAS, Florida City Government Week offers an important opportunity to convey to all the citizens of Florida that they can shape and influence government through their civic involvement;

NOW, THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF WILLISTON, that October 18th through October 24th 2015, shall be designated as

FLORIDA CITY GOVERNMENT WEEK

and the City Council encourages our citizens, businesses, institutions, city government officials and employees to promote recognition of this week, accordingly.

HEREBY, DULY ADOPTED this 20th day of October, 2015

City of Williston

____________________________________ R. Gerald Hethcoat, Mayor

October 20, 2015 Agenda Packet 3 of 53


MINUTES

DATE: TUESDAY, OCTOBER 6, 2015 TIME: 7:00 P.M. PLACE: WILLISTON CITY COUNCIL ROOM

CALL TO ORDER

ROLL CALL

MEMBERS: OTHERS:

Mayor R. Gerald Hethcoat City Manager Scott Lippmann President Charles Goodman City Clerk Frances Taylor Vice-President Danny Etheridge City Attorney Fred Koberlein Councilman Matt Brooks Councilman Jason Cason Councilman Elihu Ross

OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG Mayor Hethcoat led in prayer and the Pledge of Allegiance to the Flag.

ITEM – 1 – ADDITIONS, DELETIONS, CHANGES AND APPROVAL OF THE AGENDA President Goodman stated he would like Item 6D of the Consent Agenda to be moved to the first item of New Business and noted that, after the Student of the Month presentation, he wanted to allow Councilman Cason to make a brief statement prior to students and families departing the meeting.

President Goodman advised that one great honor to being on Council is the ability to recognize young people who represent a hope for the future and the teachers that have worked with them. He thanked the teachers and gave praise to the young people in achieving the recognitions. Mayor Hethcoat requested that the Council President wait to dismiss the audience members until after items 2 through 4. Councilman Cason moved to approve the Agenda, as amended. Vice President Etheridge seconded. On vote, the motion carried, 5-0.

ITEM – 2 – MAYOR’S STUDENT OF THE MONTH AWARD PRESENTATION Mayor Hethcoat presented the student of the month awards. He noted it was the first presentation of the school year and Council was ready to get back to offering them as an opportunity to recognize the young people in the community for their achievements. He asked the audience to listen for a trend in the comments given about each awardee. He presented the awards to Karley Boyer of Joyce Bullock Elementary School, Isabel Fischbach of Williston Elementary School, Shirley Riveros of Williston Middle School and Jacob Robinson of Williston Central Christian Academy. He noted that every one of the students was recognized for being respectful hardworking and willing to help others. He thanked them and commented that they had these traits because of the parents and teachers that work with them.

ITEM – 3 – PRESENTATION: IIMC CERTIFIED MUNICIPAL CLERK DESIGNATION TO CITY CLERK TAYLOR BY FACC PAST PRESIDENT AUDREY SIKES President Goodman invited Audrey Sikes, Past President of the Florida Association of City Clerks and FACC North East Director John Gill to address the Council. Mrs. Sikes spoke briefly and then, with the assistance of Mr. Gill, presented City Clerk Taylor with her Certified Municipal Clerk certificate and pin.

NON-AGENDA ITEM



Minutes 2 October 6, 2015

Councilman Cason announced that his employment duties had been moved to Chiefland on a permanent basis. He stated that he and his family had purchased property out of town and will be putting their home in the City of Williston on the market. With that, he advised that he did not plan to seek reelection for his seat and he wanted the public to be informed. He noted that there were three months remaining to find a good group of candidates for the seat. He added that he would actively do what he could to help find another City councilman for the job. He commented that he was not going to be the typical lame duck. He stated that he and his wife had prayed and talked about the prospect of opting out of another run and determined that it would be in the best interest of his family.

ITEM – 4 – CLOSED SESSION: ATTORNEY CLIENT LITIGATION

At that time, President Goodman provided the attendees with the opportunity to depart the meeting and turned the floor over to the City Attorney. City Attorney Koberlein stated that it was the advice of his office and the representing attorney, Dave Marsey, to convene into a brief attorney-client session to discuss issues related to pending litigation. Councilman Cason moved to recess in to closed session. Councilman Brooks seconded. On vote, the motion passed unanimously, 5-0. The meeting was recessed at 7:30 pm.

The meeting was reconvened 8:46 pm.

Councilman Ross moved to direct Counsel to proceed with a cross claim in the matter and let the case move on to its normal course of action. Councilman Brooks seconded. Councilman Cason declared a conflict and advised he would abstain from a vote because he was an employee of the business that owned the property at the time of the incident and is an employee of the company that owns the property, today. On vote, the motion passed, 4-0, with Councilman Cason abstaining.

ITEM – 5 – PROCLAMATION: 2015 FLORIDA MANUFACTURING MONTH Mayor Hethcoat read from a proclamation for Florida Manufacturing Month and requested that a copy be added to the minutes. He advised that there are 495 people employed by manufacturing firms in the City of Williston. He noted that many are international firms. He stated that he wanted the manufacturers to know that the City appreciates them and that he would be presenting framed copies of proclamations to each one at a later time.

ITEM – 6 – PUBLIC PARTICIPATION – None.

ITEM – 7 – CONSENT AGENDA Councilman Cason moved to approve the Consent Agenda, as amended. Councilman Ross seconded. On vote, the motion was approved unanimously, 5-0.

A. MINUTES: SEPTEMBER 22, 2015 BUDGET HEARING B. MINUTES: SEPTEMBER 22, 2015 REGULAR CITY COUNCIL MEETING C. RESOLUTION 2015-62: APPROVING THE PURCHASE OF TWO 2015 DODGE CHARGERS

FOR THE POLICE DEPARTMENT PER THE CIP PLAN

ITEM – 8 – OLD BUSINESS

A. RESOLUTION 2015-64: APPROVING FOX ENTERPRISES FOR GRANT ADMINISTRATION SERVICES FOR THE CORNELIUS WILLIAMS PARK PHASE III PROJECT

City Manager Lippmann advised that the agreement was old business pertaining to an earlier decision regarding the FRDAP Grant Offer. President Goodman read the title of the resolution into the record.




Councilman Cason recalled that the Council had previously discussed the potential for authorizing an agreement but he did not believe the members had voted to allow Fred Fox Enterprises to administer the grant. He noted the members had determined the question would come back before Council but did not approve it. Councilman Cason then moved to approve Resolution 2015-64. Councilman Brooks seconded. Mayor Hethcoat introduced Fred Fox, who was in attendance to answer any of the Council’s questions. Councilman Cason confirmed with Mr. Fox that the agreement would entail a payment of $5000 for administration services. On vote, the motion was approved, 5-0.

ITEM – 9 – NEW BUSINESS

A. RESOLUTION 2015-63: APPROVING A LEASE WITH SHADOW TRAILERS FOR THE ISLAND FREIGHT BUILDING

City Manager Lippmann advised that the reason he asked for the item to be removed from the Consent Agenda was because he noticed mathematical errors in the lease. The errors were corrected in the original lease that was provided to President Goodman to sign. The original packet showed a 7,500 square foot space when the area is actually a 6,500 square foot space. The financial implications are less than what was stated in the packet. The monthly lease amount should read $1,170 per month and $14,040 per year. He stated he wanted to bring those corrections to Council to be put on the record since the packet differed from what the lease should have said. Vice President Etheridge asked what changes, repairs and upgrades would be made. City Manager Lippmann advised that there would be repairs made to the roof and some of the siding, with additional extensive changes inside to the electrical system and demolition to remove the office area. Vice President Etheridge confirmed that staff would clear those modifications with Council before they are completed. Councilman Cason asked if leases typically call for a zero dollar security deposit. City Manager Lippmann advised that it was a concession because of the fact that Shadow Trailers is a well-known and established business at the airport. He noted they did not request the zero dollar deposit, but he opted to include it into the agreement. He added that they currently employ over 100 citizens. Councilman Brooks moved to approve Resolution 2015-63. Councilman Cason seconded. On vote, the motion carried, 5-0.

B. RESOLUTION 2015-65: REAPPOINTING ART NUSSEL, MATT MARINO AND SARA VENEGAS TO THE PLANNING & ZONING COMMISSION

Councilman Brooks moved to approve Resolution 2015-65. Vice President Etheridge seconded. He confirmed with City Planner Florence that the potential reappointees were willing to continue in service on the board. On vote, the motion carried, 5-0.

ITEM – 10 – PUBLIC PARTICIPATION Mr. Glenn Robinson requested the Mayor’s signature on a student of the month certificate.

ITEM – 11 – ANNOUNCEMENTS City Clerk Taylor thanked the Council for their support in her pursuit of the CMC designation and noted that it is to the benefit of the citizens that she was able to complete the process. Vice President Etheridge congratulated City Clerk Taylor and thanked her for her hard work. He stated that the City manned a booth at the annual Peanut Festival and it was a great event. Councilman Brooks thanked Mayor Hethcoat and City Clerk Taylor for putting together the proclamations for the manufacturers. He noted that they employ quite a few citizens and the Council would like thank them. Councilman Cason thanked the members for allowing him to make his announcement out of the order of business so that he could get the word out. City Manager Lippmann advised that the technical advisory committee for the Airport Master Plan was scheduled to meet on October 7th at 4 pm in the conference room at the airport. He invited the




public to attend. Mayor Hethcoat advised that he would like for Council to consider holding any future closed sessions prior to or after the regular Council meetings as a special meeting.

ITEM – 12 – ADJOURNMENT Councilman Brooks moved to adjourn and the meeting was adjourned at 9:09 pm.

_______________________________________ Charles Goodman, President City Council

______________________________________ Frances V. Taylor, City Clerk

Minutes of the City Council meeting may be obtained from the City Clerk’s office. The minutes are recorded, but not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be borne by the requesting party.

In accordance with Section 286.0105, Florida Statutes, notice is given that if a person wishes to appeal a decision made by the City Council with respect to any matter considered at this meeting they will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is based.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayor through the City Clerk’s office no later than 5:00 P.M. on the day prior to the meeting.


Date: October 20, 2015

COUNCIL AGENDA ITEM

RESOLUTION 2015-66: APPROVING THE PURCHASE OF A 2016 DODGE FIRE RESCUE VEHICLE

REQUESTED BY: FIRE CHIEF PREPARED BY: CITY CLERK

BACKGROUND / DESCRIPTION: On September 22 2015, the Williston City Council reviewed and approved the current Capital Improvement Plan Fund with the FY 2015-16 Final Budget. The plan included an allocation for funding to purchase a Fire Rescue Vehicle for the Fire Department. Staff received a quote from Custom Truck and Body Works, Inc. in accordance with a purchase request previously submitted. The quote provides for a 2016 Dodge 4X4 Crew Cab Rescue Truck to the specifications requested by the City in the amount of $149,565 as a state bid item. The purchase request being submitted is consistent with the City of Williston Purchasing Policy. Staff is requesting approval to acquire the rescue vehicle per the Capital Improvement Plan with loan options to be brought before Council at a later date.

LEGAL REVIEW: Not applicable.

FISCAL IMPACTS: $149,565 loan as noted in the Capital Improvement Plan budget.

RECOMMENDED ACTION: Adopt Resolution 2015-66 approving the purchase of a 2016 Dodge Fire Rescue Vehicle in accordance with the CIP planned purchases.

ATTACHMENTS:

_____ CONTRACT __x___ RESOLUTION _____ MAP

_____ LEASE __x___ OTHER DOCUMENTS

1. Quotation

COUNCIL ACTION:

_______ APPROVED

_______ DENIED


RESOLUTION NUMBER 2015-66

A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, APPROVING THE PURCHASE OF A 2016 DODGE FIRE RESCUE VEHICLE FOR THE CITY OF WILLISTON FIRE DEPARTMENT IN ACCORDANCE WITH THE CAPITAL IMPROVEMENT PLAN AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the City of Williston established the current Capital Improvement Plan as part of the 2015-16 approved Budget; and

WHEREAS, the Williston City Council in approving the plan, authorized the purchase of a Fire Rescue Vehicle to benefit City customers and residents; and

WHEREAS, the Fire Rescue Vehicle is pending order through an approved vendor.

NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that the City Council approves

SECTION 1. The foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof.

SECTION 2. This resolution authorizes the Council President to execute and approve documents necessary to affect the purchase of the Fire Rescue Vehicle as described in the manufacturer’s quote.

SECTION 3. This resolution shall become effective immediately upon passage and adoption by the City Council.

DULY PASSED, ADOPTED AND MADE EFFECTIVE by the City Council of the City of Williston, Florida, on this 20th day of October 2015.

CITY OF WILLISTON, FLORIDA

___________________________________ Charles Goodman, President, City Council

ATTEST:

___________________________________ Frances V. Taylor, City Clerk


Custom Truck and Body Works, Inc. 13787 White House Road Woodbury, Georgia 30293 (888) 258-9695 Toll Free

www.customtruckandbodyworks.com

Manufacturer’s of Quality Built Emergency and Specialty Vehicles

• 2016 Dodge Crew Cab 4x4.• Custom 12’ Rescue Body.• Custom Whelen Lighting Package.• Custom Warn 12,000lb Winch with Front Bumper.• Reflective Lettering Package.• Touch Tek Switch Panel & Electrical System.• 250 Gallon Booster Tank with 10 Gallon Foam Cell• Hale Pump In Open Cargo Area

TOTAL PRICE: $149,565

Feel free to contact me with any questions or concerns you may have regarding the build of this unit.

Thomas O'Hara Process Department Office: 706-553-9178 Fax: 706-553-9179 Cell: 706-977-8941 [email protected] www.customtruckandbodyworks.com MANUFACTURER'S OF QUALITY BUILT AMBULANCES / RESCUES / SPECIALTY VEHICLES


http://www.customtruckandbodyworks.com/

mailto:[email protected]

http://www.customtruckandbodyworks.com/


COUNCIL AGENDA ITEM TOPIC: Write off uncollectible Accounts Receivable balances for Utility Customers

BACKGROUND / DESCRIPTION: The City of Williston has 58 Utility accounts that are at least 240 days past due as of September 30, 2015 and have been deemed uncollectible. The total amount of these accounts is $10,032.64 which is less than the total amount budgeted for fiscal year 2015 (as shown below). It is unlikely that the accounts will be paid, however payments may still be accepted after the accounts have been written off. As part of the Finance departments’ normal operating procedures, the following steps are taken to maximize collection and minimize uncollectible balances.

• Penalties are added to delinquent accounts immediately after the deadline for payment haspassed.

• Accounts are disconnected/cut-off approximately 5 days following due date for payments.

• With-in three days after disconnection/cut-off, all past due accounts are close and a final bill isissued. At this time, any deposit balances are applied against the account.

• Approximately 30-60 days after final bill, a notice is mailed to the customer requestingpayment for outstanding debt.

• After notice is mailed, past due accounts are turned over to debt management company forfurther collection activities.

• Any returning customers must pay outstanding debt at time of re-connection.

The details for the accounts deemed uncollectible are shown and listed in Exhibit "A".

LEGAL: REVIEW: Not Applicable XX Review and Approved: _______________ Date

FISCAL IMPACTS: Included in the FY14/15 budget are accounts in the Utility fund established to offset and record bad debt amounts. These accounts are listed below:

Account # Account Description Amount Budgeted 405-531-090-050 Bad debt charged off $10,000 405-532-090-050 Bad debt charged off $1,000 405-533-090-050 Bad debt charged off $1,000 405-534-090-050 Bad debt charged off $1,000 405-535-090-050 Bad debt charged off $1,000 Total $14,000

RECOMMENDED ACTION: Approve and adopt resolution 2015-67 to write off uncollectible accounts.

COMMISSION ACTION:

_______ APPROVED

_______ DISAPPROVED



Writing Off Uncollectible Accounts Receivable Balances

A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE ACCOUNTS (BAD DEBTS) AND; PROVIDING AN EFFECTIVE DATE.

WHEREAS, The City has 58 accounts with unpaid account receivable balances totaling $10,032.64 which have been deemed uncollectible by City staff; and

WHEREAS, it is necessary to remove these delinquent accounts deemed uncollectible from the City’s accounting records.

NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that: the list of accounts listed on Exhibit “A” shall be removed from the City’s accounting records.

SECTION 1. Authorize the write off of current bad debts. The City Council hereby authorizes write-off of the bad debts recorded in the City’s accounts receivable system.

SECTION 2. Effective Date. This Resolution shall take effect immediately upon adoption by the City Council.

DULY PASSED and approved by the City Council of the City of Williston, Florida, on this 20th day of October 2015.

PASSED AND ADOPTED this 20th day of October 2015.

CITY COUNCIL CITY OF WILLISTON, FLORIDA

___________________________________ Charles Goodman, President City Council

ATTEST:

_____________________________ Frances V. Taylor, City Clerk


City of Williston

Exhibit A

Account

Number

Customer Name

Bill Date

Service Amount Write Off

Amount

653 JERRY VENABLE

05/25/14 RE 10.68$

05/25/14 RE 0.53$

05/25/14 GA 14.09$

05/25/14 WA 6.71$

05/25/14 SW 25.00$

05/25/14 GB 14.58$

05/25/14 GT 0.28$

06/23/14 RE 23.23$

06/23/14 GA 32.18$

06/23/14 WA 19.68$

06/23/14 SW 36.67$

06/23/14 GB 21.38$

06/23/14 GT 0.47$

205.48$ 205.48$

8223 THELMA HOBELL

09/25/14 RE 31.27$

09/25/14 RE 7.63$

09/25/14 GA 13.51$

09/25/14 WA 6.71$

09/25/14 SW 25.00$

09/25/14 GB 14.58$

09/25/14 GT 0.28$

10/06/14 RE 7.35$

10/06/14 GA 5.38$

10/06/14 WA 3.19$

10/06/14 SW 11.67$

10/06/14 GB 6.80$

10/06/14 GT 0.09$

133.46$ 133.46$

9413 SUZANNE BARRETT

12/11/14 GA 0.51$

12/25/14 GA 117.95$

12/25/14 WA 37.84$

12/25/14 GB 14.58$

12/25/14 GT 4.54$

01/22/15 GA 104.85$

01/22/15 GB 19.93$

01/22/15 GT 3.50$

303.70$ 303.70$


9842 LISA RILEY

05/25/14 GA 9.10$

05/25/14 GB 14.58$

05/25/14 GT 0.09$

05/25/14 RE 113.83$

05/25/14 RE 33.61$

05/25/14 WA 31.90$

06/23/14 GA 22.55$

06/23/14 GB 19.44$

06/23/14 GT 0.14$

06/23/14 RE 151.95$

06/23/14 WA 95.58$

492.77$ 492.77$

12128 LEAH M. MEYER

05/25/14 SW 15.97$

06/18/14 WA 17.86$

06/18/14 SW 30.03$

63.86$ 63.86$

12141 FAUSTINO A GARCIA

09/25/14 RE 123.24$

09/25/14 RE 39.18$

09/25/14 GA 8.90$

09/25/14 WA 18.70$

09/25/14 SW 30.00$

09/25/14 GB 14.58$

09/25/14 GT 0.09$

10/06/14 RE 22.27$

10/06/14 GA 4.68$

10/06/14 WA 5.17$

10/06/14 SW 13.33$

10/06/14 GB 7.78$

10/06/14 GT 0.05$

287.97$ 287.97$

12144 CHRISTOPHER C. HARRI

05/13/14 RE (9.55)$

05/25/14 RE 41.02$

05/25/14 RE 34.07$

05/25/14 WA 19.35$

05/25/14 SW 25.00$

05/25/14 GB 14.58$

06/23/14 WA 22.87$

06/23/14 SW 36.67$

06/23/14 GB 21.38$

205.39$ 205.39$


12292 EMMITT KITCHEN

12/25/13 GB 14.58$

12/25/13 RE 2.11$

12/25/13 RE 20.60$

12/25/13 SW 25.00$

12/25/13 WA 11.11$

01/22/14 GB 18.47$

01/22/14 SW 32.17$

01/22/14 WA 24.52$

148.56$ 148.56$

12571 JEFFREY J. HAYNES

09/24/14 WA 10.89$

09/24/14 GB 20.90$

31.79$ 31.79$

12796 JENNIFER COLLINS

01/22/14 WA 3.91$

01/22/14 SW 28.33$

01/22/14 GB 16.52$

48.76$ 48.76$

12875 LATOYA M DONALD

07/11/14 RE 9.97$

07/25/14 RE 23.42$

07/25/14 WA 19.24$

07/25/14 SW 25.00$

07/25/14 GB 14.58$

08/21/14 WA 7.70$

08/21/14 SW 23.33$

08/21/14 GB 13.61$

136.85$ 136.85$

12907 KAROLYN PETERSON

02/28/14 SW 6.19$

02/28/14 GB 7.78$

13.97$ 13.97$

12925 MARILYN FORSTER

08/25/14 RE 49.10$

08/25/14 RE 15.09$

08/25/14 WA 7.59$

08/25/14 SW 25.00$

09/24/14 RE 74.16$

09/24/14 WA 19.79$

09/24/14 SW 31.67$

222.40$ 222.40$


12974 PANSEY GUTIERREZ

11/25/14 SW 0.70$

12/25/14 RE 48.60$

12/25/14 RE 37.42$

12/25/14 WA 23.55$

12/25/14 SW 26.10$

01/22/15 WA 27.47$

01/22/15 SW 31.73$

195.57$ 195.57$

13114 DAVID E LYONS SR. OR

07/25/14 RE 16.15$

07/25/14 WA 10.34$

07/25/14 SW 25.00$

08/13/14 WA 10.12$

08/13/14 SW 20.83$

82.44$ 82.44$

13269 SEQUOYA JOINER

07/25/14 GB 14.58$

07/25/14 SW 4.98$

08/21/14 GB 20.41$

08/21/14 SW 35.00$

08/21/14 WA 19.79$

94.76$ 94.76$

13288 CHRISTIAN TODD

07/25/14 RE 35.98$

07/25/14 GA 22.54$

07/25/14 WA 15.66$

07/25/14 SW 27.70$

07/25/14 GB 14.58$

07/25/14 GT 0.61$

07/31/14 GA 9.43$

07/31/14 WA 6.71$

07/31/14 SW 12.50$

07/31/14 GB 7.29$

07/31/14 GT 0.24$

153.24$ 153.24$

13329 FREDERICK SHUEY

12/04/14 SW 16.18$

12/04/14 GB 11.18$

12/04/14 GT 1.94$

29.30$ 29.30$


13356 VICKEE GILLEY

11/25/14 GB 14.58$

12/22/14 GB 11.66$

11/25/14 RE 41.74$

11/25/14 RE 37.08$

11/25/14 SW 25.10$

12/22/14 SW 20.00$

11/12/14 WA (5.00)$

11/25/14 WA 12.23$

12/22/14 WA 19.13$

176.52$ 176.52$

13407 LORENA BROGAN

07/25/14 RE 32.76$

07/25/14 RE 52.82$

07/25/14 GA 16.40$

07/25/14 WA 9.55$

07/25/14 SW 25.00$

07/25/14 GB 14.58$

07/25/14 GT 0.38$

08/13/14 GA 14.40$

08/13/14 WA 9.79$

08/13/14 SW 26.67$

08/13/14 GB 15.55$

08/13/14 GT 0.28$

218.18$ 218.18$

13439 SABRINA M HART

12/25/13 RE 65.98$

12/25/13 RE 27.99$

12/25/13 WA 10.56$

12/25/13 SW 25.00$

12/25/13 GB 14.58$

01/22/14 WA 21.44$

01/22/14 SW 30.83$

01/22/14 GB 17.98$

214.36$ 214.36$

13457 LORI BROWN

12/25/14 RE 9.35$

12/25/14 RE 29.05$

12/25/14 WA 20.34$

12/25/14 SW 25.00$

01/22/15 WA 25.71$

01/22/15 SW 35.07$

144.52$ 144.52$


13460 LOUIS R ELBERTH

12/22/14 SW 15.08$

12/22/14 GB 17.50$

32.58$ 32.58$

13472 MIKE MARTINEZ

05/25/14 RE 115.04$

05/25/14 RE 36.57$

05/25/14 WA 10.67$

05/25/14 GB 14.58$

06/23/14 WA 22.21$

06/23/14 GB 18.95$

218.02$ 218.02$

13494 ANGELA FAITH WILSON

10/23/14 WA 9.29$

10/23/14 SW 33.33$

10/23/14 GB 19.44$

62.06$ 62.06$

13510 KATIE KENNEDY

01/22/14 SW 13.51$

13.51$ 13.51$

13518 LMW CONSTRUCTION, IN

10/25/13 WA 51.83$

11/25/13 WA 149.48$

12/25/13 WA 16.60$

01/22/14 WA 18.47$

236.38$ 236.38$

13590 DONNIS RUSSELL

03/25/14 RE 21.28$

03/25/14 WA 7.92$

03/25/14 SW 25.00$

03/25/14 GB 14.58$

04/23/14 RE 60.40$

04/23/14 WA 11.77$

04/23/14 SW 35.83$

04/23/14 GB 20.90$

197.68$ 197.68$


13594 KURT & NAKITA KUEGLE

05/25/14 GA 20.72$

05/25/14 WA 22.66$

05/25/14 SW 32.16$

05/25/14 GB 14.58$

05/25/14 GT 0.95$

06/18/14 GA 39.30$

06/18/14 WA 20.46$

06/18/14 SW 31.67$

06/18/14 GB 15.07$

06/18/14 GT 1.23$

198.80$ 198.80$

13607 AWESOME AUTOMOTIVE L

12/25/13 CE 11.01$

12/25/13 WA 9.35$

12/25/13 SW 27.50$

12/25/13 GB 30.00$

01/25/14 WA 19.68$

01/25/14 SW 27.80$

01/25/14 GB 30.00$

02/25/14 WA 20.56$

02/25/14 SW 28.60$

02/25/14 GB 30.00$

03/21/14 WA 25.40$

03/21/14 SW 36.80$

03/21/14 GB 36.00$

332.70$ 332.70$

13608 JAMES ROYSDON

11/25/13 GB 7.00$

12/25/13 RE 93.71$

12/25/13 RE 33.85$

12/25/13 WA 20.01$

12/25/13 SW 25.00$

12/25/13 GB 14.58$

01/25/14 RE 29.94$

01/25/14 WA 19.02$

01/25/14 SW 25.00$

01/25/14 GB 14.58$

01/31/14 WA 14.07$

01/31/14 SW 10.00$

01/31/14 GB 5.83$

312.59$ 312.59$


13618 ENICHIKA WALLACE

09/11/14 RE (0.71)$

09/25/14 RE 26.17$

09/25/14 RE 56.43$

09/25/14 WA 19.68$

09/25/14 SW 25.00$

09/25/14 GB 14.58$

10/23/14 WA 20.34$

10/23/14 SW 33.33$

10/23/14 GB 19.44$

214.26$ 214.26$

13629 KENDRA JAMES

05/25/14 GB 14.58$

05/25/14 GT 0.47$

05/25/14 GA 19.06$

05/25/14 WA 11.88$

06/18/14 GB 16.04$

06/18/14 GT 0.38$

06/18/14 GA 27.25$

06/18/14 WA 20.34$

110.00$ 110.00$

13662 LOYDA SANTIAGO

06/25/14 SW 8.66$

06/30/14 WA 4.18$

06/30/14 SW 10.83$

23.67$ 23.67$

13695 BRANDIN C SULLIVAN

09/25/14 RE 37.51$

09/25/14 RE 30.41$

09/25/14 WA 11.66$

09/25/14 SW 25.00$

10/25/14 WA 10.34$

10/25/14 SW 25.00$

11/06/14 WA 13.08$

11/06/14 SW 11.67$

164.67$ 164.67$

13696 SAMANTHA HOUCHENS

11/25/14 RE 18.04$

11/25/14 RE 31.34$

11/25/14 WA 11.99$

11/25/14 SW 25.00$

12/25/14 WA 19.24$

12/25/14 SW 25.00$

12/31/14 WA 13.08$

12/31/14 SW 11.67$

155.36$ 155.36$


13702 BREANA LONG

01/25/14 SW 15.95$

01/25/14 GB 14.58$

02/18/14 WA 19.79$

02/18/14 SW 29.17$

02/18/14 GB 17.01$

96.50$ 96.50$

13743 MELBA PAIGE ALEXANDE

06/11/14 RE 9.54$

06/25/14 RE 48.85$

06/25/14 RE 55.40$

06/25/14 WA 13.95$

06/25/14 SW 26.40$

06/25/14 GB 14.58$

07/24/14 WA 16.10$

07/24/14 SW 35.37$

07/24/14 GB 19.93$

240.12$ 240.12$

13756 DEVIN DONALD

06/25/14 WA 4.03$

06/25/14 SW 25.00$

06/25/14 GB 14.58$

07/18/14 WA 8.14$

07/18/14 SW 24.17$

07/18/14 GB 14.09$

90.01$ 90.01$

13768 CANDY KEARNEY

10/13/14 WA 8.38$

10/25/14 WA 15.93$

10/25/14 SW 27.90$

10/25/14 GB 14.58$

11/06/14 WA 10.16$

11/06/14 SW 14.87$

11/06/14 GB 8.26$

100.08$ 100.08$

13769 MARLAND WILLIAMS

10/13/14 WA 7.31$

10/25/14 WA 12.50$

10/25/14 SW 25.30$

11/06/14 WA 8.91$

11/06/14 SW 20.00$

74.02$ 74.02$


13793 JAMES FAIR

02/18/14 GB 16.04$

02/18/14 SW 18.82$

34.86$ 34.86$

13803 KM PIZZA LLC

02/25/14 GA 127.45$

02/25/14 WA 8.80$

02/25/14 SW 27.00$

02/25/14 GB 60.00$

02/25/14 GT 3.48$

03/25/14 CE 126.45$

03/25/14 CE 38.51$

03/25/14 YL 12.09$

03/25/14 GA 106.03$

03/25/14 WA 8.03$

03/25/14 SW 26.30$

03/25/14 GB 60.00$

03/25/14 GT 1.86$

03/31/14 CE 13.90$

03/31/14 YL 6.43$

03/31/14 GA 3.74$

03/31/14 WA 3.63$

03/31/14 SW 13.43$

03/31/14 GB 32.00$

679.13$ 679.13$

13804 KAYLA JENNINGS

01/25/14 RE 1.38$

01/25/14 GA 6.60$

01/25/14 WA 9.24$

01/25/14 SW 25.00$

01/25/14 GB 14.58$

02/11/14 WA 9.45$

02/24/14 GA 18.80$

02/24/14 SW 33.33$

02/24/14 GB 19.44$

137.82$ 137.82$

13809 CASANDRA WINTHROP

01/25/14 RE 2.17$

01/25/14 WA 10.01$

01/25/14 SW 25.00$

01/25/14 GB 14.58$

02/07/14 WA 8.14$

02/07/14 SW 21.67$

02/07/14 GB 12.64$

94.21$ 94.21$


13854 DUNTRELL ORIE

04/25/14 RE 14.57$

04/25/14 RE 67.47$

04/25/14 RE 13.66$

04/25/14 GA 7.80$

04/25/14 GB 14.58$

04/25/14 GT 0.05$

05/25/14 GA 19.10$

05/25/14 WA 10.23$

05/25/14 GB 14.58$

05/25/14 GT 0.09$

06/23/14 GA 20.93$

06/23/14 WA 22.76$

06/23/14 GB 21.38$

06/23/14 GT 0.05$

227.25$ 227.25$

13874 CRYSTAL KOVACH

03/25/14 SW 4.38$

04/09/14 WA 11.55$

04/09/14 SW 24.17$

40.10$ 40.10$

13879 BUCKLES AND BOWS, LL

08/25/14 CE 35.12$

08/25/14 CE 30.35$

08/25/14 WA 6.60$

08/25/14 SW 25.00$

08/25/14 GB 15.00$

09/25/14 WA 6.60$

09/25/14 SW 25.00$

09/25/14 GB 15.00$

10/06/14 WA 13.30$

10/06/14 SW 12.50$

10/06/14 GB 7.50$

191.97$ 191.97$

13908 HOLLY CHRISTINE KLIN

10/25/14 RE 46.26$

10/25/14 RE 49.94$

10/25/14 WA 20.45$

10/25/14 SW 25.00$

11/24/14 WA 23.20$

11/24/14 SW 35.00$

199.85$ 199.85$


13938 JAMES SCHAFFER

07/25/14 RE 67.57$

07/25/14 RE 76.49$

07/25/14 WA 15.00$

07/25/14 SW 27.20$

07/25/14 GB 14.58$

08/13/14 WA 7.92$

08/13/14 SW 23.33$

08/13/14 GB 13.61$

245.70$ 245.70$

13940 TASHANNA THOMAS

06/11/14 WA 6.04$

06/25/14 RE 131.64$

06/25/14 RE 71.03$

06/25/14 WA 10.23$

06/25/14 SW 25.00$

06/25/14 GB 14.58$

07/11/14 RE 8.68$

07/25/14 WA 9.35$

07/25/14 SW 25.00$

07/25/14 GB 14.58$

07/31/14 WA 4.62$

07/31/14 SW 15.00$

07/31/14 GB 8.75$

344.50$ 344.50$

13948 JANA WEIDLING

11/25/14 GB 0.41$

12/25/14 RE 179.48$

12/25/14 RE 64.15$

12/25/14 WA 14.74$

12/25/14 SW 27.00$

12/25/14 GB 14.58$

01/25/15 RE 37.64$

01/25/15 WA 25.14$

01/25/15 SW 27.30$

01/25/15 GB 14.58$

01/30/15 WA 15.61$

01/30/15 SW 13.33$

01/30/15 GB 7.78$

441.74$ 441.74$


13955 BRITTNEY THOMPSON

08/25/14 GB 14.58$

09/11/14 GB 11.18$

08/25/14 RE 13.16$

08/25/14 RE 46.89$

08/25/14 SW 25.00$

09/11/14 SW 19.17$

08/25/14 WA 10.01$

09/11/14 WA 7.15$

147.14$ 147.14$

13974 JESSICA MILAM

06/25/14 GB 0.92$

07/25/14 RE 102.47$

07/25/14 RE 40.89$

07/25/14 WA 8.14$

07/25/14 SW 25.00$

07/25/14 GB 14.58$

08/13/14 RE 87.98$

08/13/14 WA 19.24$

08/13/14 SW 27.50$

08/13/14 GB 16.04$

342.76$ 342.76$

14016 ROSA SNEED

09/24/14 SW 32.86$

09/24/14 GB 18.47$

51.33$ 51.33$

14024 ALFONSO NICHOLS

08/13/14 RE 18.83$

08/13/14 WA 5.94$

08/13/14 SW 22.50$

47.27$ 47.27$

14040 TERRY J TEAGUE

10/13/14 RE 9.50$

10/25/14 RE 42.74$

10/25/14 RE 35.69$

10/25/14 GA 26.29$

10/25/14 WA 25.66$

10/25/14 SW 27.70$

10/25/14 GB 14.58$

10/25/14 GT 0.43$

11/24/14 GA 34.52$

11/24/14 WA 22.98$

11/24/14 SW 31.67$

11/24/14 GB 18.47$

11/24/14 GT 0.71$

290.94$ 290.94$


14077 AMANDA PACE

10/23/14 SW 21.71$

10/23/14 GB 17.50$

39.21$ 39.21$

TOTAL Write Off Amount 10,032.64$

GL ACCOUNTS Debits Credits

405-115-120 (10,032.64)$

405-531-090-050 3,467.59$

405-532-090-050 896.74$

405-533-090-050 1,757.92$

405-534-090-050 1,480.53$

405-535-090-050 2,429.86$

Totals 10,032.64$ (10,032.64)$



COUNCIL AGENDA ITEM

TOPIC: RESOLUTION 2015-68 AMENDING THE SEVERN TRENT CONTRACT

REQUESTED BY: CITY MANAGER PREPARED BY: CITY CLERK

BACKGROUND / DESCRIPTION: On December 1, 2011, the Council approved a contract with Severn Trent to perform financial services for the City for a term of one year at a cost of $115,423.12. The original contract was for a limited scope of services and did not include performing the day to day activities of Payroll and Accounts Payable. On October 2, 2012 Staff brought Resolution 2012-23 authorizing Severn Trent to expand their scope of services to include all Accounts Payable and Payroll activities including the day to day functions as well as all reporting and year-end activities. The Resolution and contract amendments were approved, effective October 2, 2012, with those activities subsequently transitioned over to Severn Trent personnel at a rate of $141,154. On October 8, 2013, the Council approved resolution 2013-58 extending the contract with Severn Trent for another year at the annual amount of $141,154 with no change in scope of services. This contract was further extended via Resolution 2014-65 on September 23, 2014 for an additional year. Severn Trent has performed extremely well and both parties request a continuation of the contract provisions for an additional one (1) year period.

LEGAL REVIEW: Submitted for legal review.

FISCAL IMPACTS: $141,154 - included in the FY 2015-16 Budget

RECOMMENDED ACTION: Approve and adopt Resolution 2015-68 extending Severn Trent contract for a one (1) year period.

ATTACHMENTS:

_____ CONTRACT XX RESOLUTION _____ MAP

_____ LEASE XX OTHER DOCUMENTS (Amendment)

_____ CONSULTANT OR PARTY TO ACTION HAS BEEN NOTIFIED

COUNCIL ACTION:

_______ APPROVED

_______ DENIED



A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, AMENDING THE SEVERN TRENT CONTRACT TO PROVIDE FOR AN EXTENSION OF THE TERM OF THE EXISTING CONTRACT AND PROVIDING AN EFFECTIVE DATE

WHEREAS, on June 21, 2011, the parties entered into the Agreement whereby the Manager agreed to provide, financial, accounting and administrative advisory services for the City; and

WHEREAS, on October 1, 2012, the parties entered into an amendment to the agreement to extend the term of the contract and amend the scope of services and fee for services;

WHEREAS, on October 8, 2013, the parties entered into an amendment to the agreement to extend the term of the contract;

WHEREAS, on September 23, 2014, the parties entered into an amendment to the agreement to extend the term of the contract;

WHEREAS, the parties desire to amend this contract to provide for an extension of the term of the contract; and

NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that

SECTION 1. The Williston City Council hereby authorizes the Council President to execute an amendment to the current contract with Severn Trent to provide for an extension of terms for a one year period as outlined in the Attachment #1.

SECTION 2. The correction of typographical errors, which do not affect the intent of this Resolution, may be authorized by review of the City Attorney or designee without public hearing by filing a corrected copy of the same with the City Clerk.

SECTION 3. This resolution shall become effective immediately upon passage and adoption by the City Council.

DULY PASSED, ADOPTED AND MADE EFFECTIVE by the City Council of the City of Williston, Florida, on this 20th day of October 2015.

CITY COUNCIL CITY OF WILLISTON, FLORIDA

ATTEST:

___________________________________ Charles Goodman, City Council President

_________________________________ Frances V. Taylor, City Clerk

Attachment #1: Fourth Amendment to the Management Services Agreement between the City of Williston, Florida and Severn Trent Environmental Services, Inc.


FOURTH AMENDMENT TO THE MANAGEMENT SERVICES AGREEMENT BETWEEN

THE CITY OF WILLISTON, FLORIDA AND SEVERN TRENT ENVIRONMENTAL SERVICES, INC.

THIS AMENDMENT is made and entered into this 1st day of October, 2015 by and between:

The City of Williston, a unit local government established in the State of Florida located at 50 North West Main Street, Williston, Florida 32696 (the “City”); and

Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive, Coral Springs, Florida 33071 (the “Manager”)

WHEREAS, on June 21, 2011, the parties entered into the Agreement whereby the Manager agreed to provide, financial, accounting and administrative advisory services for the City; and

WHEREAS, on October 1, 2012, the parties entered into an amendment to the agreement to extend the term of the contract and amend the scope of services and fee for services;



WHEREAS, the parties desire to amend this contract to provide for an extension on the term of the contract; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Management Advisory Services Agreement as follows:

1. RECITALS. The recitals so stated are true and correct and by this reference areincorporated into and form a material part of this Agreement.

2. Article 5. Term: 5.1: is hereby amended to read as follows:“This Agreement shall commence on the date hereof and shall continue for aterm of 1 year [one] from the date executed herein.”

3. Add Section 7.8 Florida Statute Requirements: This Section is added to thecontract to read as follows:Pursuant to section 119.0701, Florida Statutes, the Contractor shall perform thefollowing;

(1) Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

(2) Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.


(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

(4) Meet all requirements for retaining public records and transfer, at no cost, t the City all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

The City may unilaterally cancel this Contract for refusal by the Contractor to comply with this section by not allowing public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with the Contract, unless the records are exempt from Section 24(a) of Art. I of the State Constitution or a specifically cited to section of Florida Statutes.

EFFECTIVE DATE. This Amendment shall be effective on the 1st day of October, 2015.

3. AFFIRMATION OF THE MANAGEMENT AGREEMENT. With the soleexception of the amendment set forth in Section 2 of this Amendment,the Management Agreement is hereby affirmed and continues to constitute avalid and binding agreement between the parties.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be duly executed as of the date and year first above written.

CITY OF WILLISTON, FLORIDA

BY: __________________________________

TITLE: _______________________________

ATTEST: ______________________________

SEVERN TRENT ENVIRONMENTAL SERVICES, INC.

BY: __________________________________

TITLE: _______________________________

ATTEST: ______________________________


City of Williston

Financial Report

August 31, 2015


Table of Contents

Page #

Financial Overview ………………………………………………………………………………………...1 - 6

Balance Sheet - All Funds ………………………………………………………………………………………...7

Summary of Revenues and Expenditures / Expenses

General Fund ………………………………………………………………………………………………………8

Airport Fund ………………………………………………………………………………………………………………………………..9

CRA Fund ……………………………………………………………………………………………………………….10

Utility Fund - All Services………………………………………………………………………………………………………11

Adminstration ………………………………………………………………………………..12

Electric Services ………………………………………………………………………………..13

Gas Services ………………………………………………………………………………..14

Water Services ………………………………………………………………………………..15

Waste Collection ………………………………………………………………………………..16

Sewer Services ………………………………………………………………………………..17

Capital Improvement Program (CIP) Fund ………………………………………………………………………………………………………18

Capital Improvement Program

Capital Projects - Spending Report ………………..………………………………………………………….19

Capital Purchases - Spending Report ………………..………………………………………………………….20


Financial Overview

August 31, 2015

(91.7% of Year Complete)

The financial overview is designed to provide additional information helpful when reviewing the monthly financial

statements. Please keep in mind that as of August, the City is 91.7% of the way through the fiscal year. For additional

information not included in this report, please contact the Finance Department at City Hall.

CITY-WIDE – ALL FUNDS

City-wide Revenues: Total City-wide revenue through

August was approximately $8.5 million or 88.5% of the

annual budget (excluding only expected grant revenue).

Chart 1 shows a breakdown of the total revenue by source.

City-wide Expenditures: Total expenditures through

August were approximately $8.0 million or 83.8% of the

annual budget (excluding only capital outlay). [See chart 2

below for breakdown by type].

Cash and Investments: Total cash & investments as

of August were approximately $4.1 million. Of that amount,

approximately $3.85 million are held in CDs with the

balance available for City operations. Approximately $3.1

million of the CDs are from the Utility Fund with $773.0

thousand from the General Fund.

Capital Expenditures: There were two Dodge chargers

purchased in October by the police department. In

December, the Police and Fire departments purchased

communication equipment. In June, a wheel excavator was

purchased for the Water department. See page 19-20 for

more information on all budgeted capital purchases and

projects.

[1]October 20, 2015 Agenda Packet 34 of 53

Financial Overview

August 31, 2015


GENERAL FUND

Overview: Through August, the revenues in the General Fund exceeded expenditures by approximately $144.0

thousand which was approximately $182.1 thousand more than last year at this time. The factors which contributed to

the General Fund’s current financial position are discussed below.

Revenues: Total revenue through August was

approximately $2.4 million or 86.4% of the annual budget

(excluding grant revenue). A breakdown of the total revenue

is shown in Chart 3. Included in the YTD total is a $585.0

thousand transferred from the Utility fund as well as $196.0

thousand invoice for fire services. Approximately $507.1

thousand in property taxes or 97.3% of the annual budget

was received through August.

Expenditures: Total expenditures through August were

approximately $2.2 million or 81.0% of the annual budget.

Chart 4 below shows a breakdown of the total expenditures

for the year by department and percent of budget spent. The

next page discusses any significant variances for the fiscal

year.


Financial Overview

August 31, 2015


GENERAL FUND

Expenditures: (continued)

The Administrative: The advertising line item includes annual cost for ad space on hardisonink.com as

well as other legally required ads. Accounting & Auditing line includes allocated portion of auditing fees. The

materials & supplies line includes allocated portion of new computer server ($4.3 thousand). The travel & per

diem line item includes cost for traveling to seminars and conferences. The other contractual line includes

approximately $12.6 thousand for professional services related to server replacement.

Planning & Zoning: The materials & supplies line item includes $1.9 thousand for purchase of two new

computers.

Building Permits: The other contractual services line item includes $17.9 thousand for Building Services

from Florida Municipal.

Police: Holiday pay and special events is at 97.3% and 139.8% of the annual budget respectively; however,

overtime is significantly under budget at 61.6%. The materials & supplies line includes $6.5 thousand for

purchase of kitchen cabinets and $2.9 thousand for 3 new computers. There was also approximately $3.1

thousand spent in the building maintenance line item for electric and other repair work required for the Police

building.

Fire: The salaries line item is at 103% of the annual budget. This line item varies from year to year based

on number of fire calls.

Public Works: The materials & supplies line includes a forklift ($2 thousand) purchased from the

Department of Management Services. It also includes $1.4 thousand for the purchase of a trimmer blade

attachment.

Parks & Recreation: The other contractual services line includes cost for summer recreation program ($3

thousand), monthly cleaning of pavilion and $1.5 thousand for FRDAP grant application preparation.

Special Events: The other contractual services includes $1.5 thousand for music for the July 3rd event.

CRA FUND

Overview: The only significant spending activity in this fund through August was the amount spent on the land

purchase. The annual distribution from the County was received in December.


Financial Overview

August 31, 2015


AIRPORT FUND

Overview: Through August, the Airport Fund generated approximately $157.6 thousand in revenues over

expenditures which was approximately $118.8 thousand more than last year at this time. A significant portion of the

surplus was due to the final payments received from the FY2014 timber contract (approximately $127 thousand) as well

as FY2015 contract. Of the timber payments received this year, approximately $64 thousand was recorded into

the prior year as part of the audit process. Other factors which contributed to the Airport Fund’s current financial

position are discussed in the paragraphs below.

The Airport Fund had a $149.7 thousand fund balance

through August which was an increase of approximately

$157.6 thousand compared to the previous fiscal year-end

deficit total of $7.9 thousand. Approximately $89.3 thousand

of the fund balance was related to a notes payable due to the

General Fund (loan); $142.0 thousand of the overall fund

balance was the net operating cash deficit for the fund; with

the balance $381.0 thousand representing the extent with

which the other current assets within the Airport Fund

exceeded the current liabilities [see Chart 5].

Revenues: Total revenue through August was

approximately $976.6 thousand or 129.8% of the annual

budget not including grant revenue. Jet fuel sales accounted

for approximately $160.0 thousand or 16.4% of total revenue

(excluding only grants); while AvGas fuel sales was

approximately $385.5 thousand or 39.5% of total revenue.

Overall, total fuel sales through August were higher than last

year by approximately 36.2% or $144.9 thousand (67,915

gallons) [see Chart 6 for comparison to prior year].

Approximately $127.0 thousand in timber sales was received

from the FY2014 timber contract with about half of that

amount recorded into the prior year. An additional $91.6

thousand in timber revenue was received from the FY2015

contract.

Expenditures: Total expenditures through August were approximately $796.6 thousand or 105.9% of the annual

budget (excluding only capital outlay on grants). The only significant spending variances through August were for repairs

made to the airport building and vehicles, professional fees for an appraisal done ($2.2 Thousand), fuel purchased for

airport vehicles, a tension structure purchased from the Department of Management Services ($3.5 thousand) as well as

purchased office supplies.


Financial Overview

August 31, 2015


UTILITY FUND

Overview: The Utility Fund had a deficit of $36.2 thousand through August. Without an estimated $383.1 thousand

of depreciation expense (non-cash transaction) which was recorded, the fund would have generated a surplus of $346.9

thousand for the fiscal year. Also of note, the Utility Fund contributed approximately $585.0 thousand to the General

Fund.

Additional information on the Utility Fund is provided in Chart 7,

which shows the operating and net income for each of the City’s

services. Please note that grant revenue and capital expenses

have been excluded from the chart. The operating income

shown is the difference between operating revenues and

operating expenses (including depreciation) for each service type.

The amount transferred to the General Fund is not included in the

operating income calculation but is included in the net income

calculation.

Through August, only the electric and solid waste services had a

positive operating income. All services did break about even

before the depreciation expense was recorded with the exception

of gas services. Only the electric and solid waste services had a

positive net income after subtracting the allocation of the transfer

to the General Fund. [See Exhibit 1 below for more details]

Exhibit 1: Utility Fund - Operating and Net Income by Service Type

Solid

Electric Gas Water Waste Sewer Total

Operating Revenue

Service Charges 3,300.4 305.4 288.9 474.8 391.4 4,760.8

Other 43.7 4.0 3.8 6.3 5.2 63.1

Total 3,344.1 309.4 292.7 481.1 396.6 4,823.9

Operating Expenses

Department Costs 2,454.2 339.7 250.7 444.5 299.7 3,788.7

Administrative Alloc 81.5 7.5 7.1 11.7 9.7 117.5

Depreciation 82.0 44.8 120.7 - 134.3 381.8

Total 2,617.6 392.0 378.5 456.2 443.7 4,288.0

Operating Income 726.4 (82.5) (85.8) 24.8 (47.1) 535.8

Non-operating income / (expenses)

Interest income 9.2 0.9 0.8 1.3 1.1 13.3

Transfer to GF / CIP (185.3) (66.2) (179.0) (24.7) (130.2) (585.3)

Total (176.2) (65.3) (178.1) (23.4) (129.1) (572.1)

Net Income 550.3 (147.9) (264.0) 1.5 (176.2) (36.2)


Financial Overview

August 31, 2015


UTILITY FUND (continued)

Revenues: Total revenue through August was approximately

$4.8 million or 82.1% of the annual budget. Of the major sources of

revenue only the water and solid waste exceeded the budget. The

electric billing was approximately $3.3 million or 68.2% of the total

revenue (excluding grant revenue). Chart 8 shows the percentage

of each utility service compared to total revenue.

Expenses: Total expenses through August were approximately

$4.5 million or 76.2% of the annual budget (excluding capital outlay

& depreciation). Below are the significant variances through August.

Administration: The advertising line includes cost to

advertise for vacant positions. The dues & subscription line includes annual dues to FMEA. The

miscellaneous line includes credit card & merchant fees. The other contractual services line item includes

allocated portion of ($2.9 thousand) for annual maintenance of accounting and utility billing software. The

materials & supplies line includes allocated portion of new computer server ($4.3 thousand) and Dell

minicomputer ($1.8 thousand).

Electric: The overtime and special events line items includes additional hours required for work orders and

City events. The vehicle repairs line item includes $2.5 thousand for hydraulic motor purchase, $2.3 thousand

for tires and $15.3 thousand for repairs to Ford F-550. The material & supplies line includes approximately

$4.8 thousand for electrical gloves and blankets as well as other assorted purchased supplies. The training

line item includes cost for apprentice training classes ($4.5 thousand).

Gas: The overtime and special events line items includes additional hours required for work orders and City

events. The repairs to equipment line includes invoice for annual maintenance to equipment ($4.7 thousand).

Water: The professional services line item includes $3 thousand invoice from the FDEP for water license fees

(Oct-June 2015). The materials & supplies line item includes $3.8 thousand for dirt fill along with other normal

operating supplies such as replacement meters.

Sewer Collection: The overtime and special events line items includes additional hours required for work

orders and City events. The vehicle repairs line item includes approximately $2 thousand for tire purchases.

Sewer Treatment: The overtime and special events line items includes additional hours required for work

orders and City events. The materials & supplies line item includes approximately $3.1 thousand for bolt

dodge bearings as well as $3.6 thousand for blower control panel.

CAPITAL IMPROVEMENT PROGRAM (CIP) FUND

Overview: There were two Dodge chargers purchased in October by the Police department. In December, the Police

and Fire departments purchased communication equipment. In June, a wheel excavator was purchased for the Water

department. See page 20 for details on the complete capital plan for the fiscal year.


Balance Sheet - All Funds

General Airport CRA Utility CIP

Description Fund Fund Fund Fund Fund Total

ASSETS

Petty Cash 600$ 100$ -$ 200$ -$ 900$

Cash & Cash Equivalents 443,635 (141,968) 224,066 1,431,462 (8,218) 1,948,977

Investments 781,930 - - 3,321,812 - 4,103,742

Accounts Receivable 6,040 64,699 - 759,629 - 830,368

Note Receivable 89,343 - - - - 89,343

Due from Other Funds - - 9,190 - - 9,190

Due from Other Governmental Units 65,644 725,819 - - - 791,463

Prepaid Expenses 37,764 14,278 - 20,294 - 72,336

Inventory - 52,366 - 192,252 - 244,618

Net Pension Assets - - - 160,982 - 160,982

Net Capital Assets - - - 5,036,307 - 5,036,307

TOTAL ASSETS 1,424,955 715,293 233,256 10,922,938 (8,218) 13,288,225

LIABILITES

Accounts Payable 56,140$ 404,525$ -$ 36,066$ 12,498$ 509,229$

Accrued Expenses 4,601 - - 237,113 - 241,714

Sales Tax Payable 210 1,445 - 21,358 - 23,013

Payroll Liabilities - - - 9,509 - 9,509

Other Liabilities 4,061 - - - - 4,061

Due to other Funds 9,189 - - - - 9,189

Due to Other Governmental Units - 58,886 - 547 - 59,433

Deposits - - - 241,695 - 241,695

Notes Payable - 89,343 - 319,595 - 408,937

Deferred Revenue 2,820 11,416 - - - 14,236

Power Cost Adjustment - Electric - - - 55,652 - 55,652

Accum Absences/ OPEB Obligation - - - 119,908 - 119,908

TOTAL LIABILITIES 77,021 565,614 - 1,041,444 12,498 1,696,578

FUND BALANCES

Reserve for:

Law Enforcement 1,595 - - - - 1,595

Community Redevelopment - - 233,256 - - 233,256

Unreserved, Reported in:

General Fund 1,346,339 - - - - 1,346,339

Special Revenue Airport - 149,679 - - - 149,679

Capital Improvement Fund - - - - (20,716) (20,716)

Utility Fund - - - 9,881,494 - 9,881,494

TOTAL FUND BALANCES 1,347,934 149,679 233,256 9,881,494 (20,716) 11,591,647

TOTAL LIABILITIES & FUND BALANCES 1,424,955 715,293 233,256 10,922,938 (8,218) 13,288,225

August 31, 2015


General Fund - Summary of Revenues and Expenditures

(91.7% Yr Complete)

Annual Year to Date Variance % of Year to Date Variance

Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)

REVENUES

Locally Levied Taxes 830,476$ 786,467$ (44,008)$ 94.7% 768,188$ 18,279

Public Service Taxes 321,000 304,883 (16,117) 95.0% 294,437 10,447

Franchise Fees 92,250 96,726 4,476 104.9% 94,533 2,194

Intergovernmental Revenues 470,316 441,148 (29,168) 93.8% 418,771 22,377

Fines & Forfeitures 7,000 10,460 3,460 149.4% 6,808 3,652

License & Permits 53,250 78,438 25,188 147.3% 54,527 23,911

Miscellaneous 16,200 36,815 20,615 227.3% 26,287 10,528

Interest Income 2,750 3,261 511 118.6% 2,538 723

Grant 6,000 5 (5,995) 0.1% 25,329 (25,324)

Non-Operating 640,200 617,824 (22,376) 96.5% 578,518 39,306

Use of Fund Balance 316,350 - (316,350) 0.0% - -

TOTAL REVENUES 2,755,791 2,376,028 (379,763) 86.2% 2,269,936 106,093

EXPENSES

Total City Council 37,869 29,481 8,388 77.8% 31,849 2,369

Total Legal Services 34,541 29,212 5,329 84.6% 23,553 (5,659)

Total Administration 252,873 224,442 28,431 88.8% 213,008 (11,434)

Total Planning & Zoning 43,275 30,992 12,282 71.6% 34,191 3,199

Total Building Permits 22,278 23,047 (770) 103.5% 13,610 (9,437)

Total Police Department 939,360 835,896 103,464 89.0% 901,572 65,675

Total Police Communications 194,959 168,729 26,230 86.5% 193,979 25,250

Total Health/Animal Control 49,972 40,232 9,739 80.5% 41,857 1,625

Total Fire Department 390,583 353,565 37,017 90.5% 385,918 32,353

Total Public Works 310,794 269,162 41,631 86.6% 272,418 3,256

Total Recreation / Athletics 15,597 18,869 (3,272) 121.0% 14,551 (4,318)

Total Library Department 7,400 6,993 407 94.5% 8,293 1,300

Total Special Events 11,800 12,353 (553) 104.7% 14,522 2,169

Total Non-Departmental 444,493 189,009 255,484 42.5% 158,624 (30,385)

TOTAL EXPENDITURES 2,755,791 2,231,983 523,808 81.0% 2,307,945 75,962

REVENUES OVER (UNDER) EXPENDITURES -$ 144,045$ 144,045$ n/a (38,009)$ 182,054$

August 31, 2015

PRIOR YEAR


Airport Fund - Summary of Revenues and Expenditures

(91.7% Yr Complete)



REVENUES

Operating Revenue 736,000$ 921,835$ 185,835$ 125.2% $679,388 242,448

Interest Income 450 352 (98) 78.3% 427 (74)

Other Miscellaneous Income 15,850 54,395 38,545 343.2% 20,657 33,738

TOTAL REVENUES 752,300 976,582 224,282 129.8% 700,471 276,111

EXPENSES

Personal Services 194,528 149,743 44,785 77.0% 177,320 27,578

Operating Expenditures 546,487 646,856 (100,369) 118.4% 467,783 (179,073)

Non-Operating Expenditures 11,285 - 11,285 0.0% - -

TOTAL EXPENSES 752,300 796,599 (44,299) 105.9% 645,103 (151,496)

OPERATING REVENUES OVER (UNDER) EXPENSES - 179,983 179,983 n/a 55,368 124,616

NON-OPERATING REVENUE (EXPENSES)

Capital Improvements - (Grants) (2,700,000) (2,492,611) 207,389 92.3% (473,919) (2,018,692)

JPA Revenue (Grants) 2,700,000 2,470,193 (229,807) 91.5% 457,286 2,012,907

TOTAL NON-OPERATING REVENUES (EXPENSES) - (22,418) (22,418) n/a (16,633) (5,785)

TOTAL REVENUES OVER (UNDER) EXPENSES - 157,565 157,565 n/a 38,735$ 118,830$

August 31, 2015

PRIOR YEAR


CRA Fund - Summary of Revenues and Expenditures

(91.7% Yr Complete)



REVENUES

Tax Incremental Revenue - City 72,575$ 66,078$ (6,497)$ 91.0% 65,850$ 228

Tax Incremental Revenue - County 102,398 101,735 (663) 99.4% 101,388 347

Interest Income 500 474 (26) 94.7% 379 95

Other Financing Sources 252,905 - (252,905) 0.0% - -

TOTAL REVENUES 428,378 168,287 (260,091) 39.3% 167,616 670

EXPENDITURES


Operating Expenditures 58,562 36,246 22,316 61.9% 32,645 (3,602)

Capital Outlay 316,912 167,968 148,944 53.0% 689 (167,279)

Non-Operating Expenditures 13,000 - 13,000 0.0% 5,000 5,000

TOTAL EXPENDITURES 428,378 238,664 189,714 55.7% 73,800 (164,864)

REVENUES OVER (UNDER) EXPENDITURES -$ (70,377)$ (70,377)$ n/a 93,816$ (164,193)$

August 31, 2015

PRIOR YEAR


Utility Fund (All Services) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Electric Utility 3,769,500$ 3,300,363$ (469,137)$ 87.6% 3,305,491$ (5,129)$

Gas Utility 381,500 305,370 (76,130) 80.0% 328,100 (22,730)

Water Utility 307,500 288,884 (18,616) 93.9% 287,279 1,605

Solid Waste Income 515,000 474,762 (40,238) 92.2% 474,181 582

Sewer Utility 631,109 391,402 (239,706) 62.0% 392,693 (1,291)

Interest Income 12,000 13,260 1,260 110.5% 10,620 2,640

Other Miscellaneous Income 62,875 63,072 197 100.3% 96,045 (32,973)

Grant Revenue - - - n/a - -

Use of Retained Earnings 211,876 - (211,876) 0.0% - -

TOTAL REVENUES 5,891,359 4,837,113 (1,054,246) 82.1% 4,894,410 (57,297)

EXPENSES

Total Administration Department 129,743 117,507 12,236 90.6% 98,658 (18,849)

Total Electric Department 3,250,763 2,721,535 529,228 83.7% 2,701,650 (19,885)

Total Gas Department 509,441 450,584 58,857 88.4% 515,998 65,414

Total Water Department 770,887 550,356 220,531 71.4% 521,307 (29,049)

Total Solid Waste Department 514,829 469,163 45,666 91.1% 552,563 83,400

Total Sewer Collection / Treatment 715,696 564,192 151,504 78.8% 536,649 (27,544)

TOTAL EXPENSES 5,891,359 4,873,337 1,018,022 82.7% 4,926,825 53,488

REVENUES OVER (UNDER) EXPENSES -$ (36,224)$ (36,224)$ n/a (32,415)$ (3,809)$

August 31, 2015

PRIOR YEAR


Utility Fund (Admin) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Other Miscellaneous Income 62,875$ 63,072$ 197$ 100.3% 96,045$ (32,973)$

Interest Income 12,000 13,260 1,260 110.5% 10,620 2,640

TOTAL REVENUES 74,875 76,332 1,457 101.9% 106,666 (30,333)

EXPENSES

Operating Expenditures 129,743 117,507 12,236 90.6% 98,658 (18,849)

TOTAL EXPENSES 129,743 117,507 12,236 90.6% 98,658 (18,849)

REVENUES OVER (UNDER) EXPENSES (54,868) (41,175)$ 13,693$ 75% 8,007$ (49,182)$

August 31, 2015

PRIOR YEAR


Utility Fund (Electric Services) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Electric Utility 1,265,000$ 924,645$ (340,355)$ 73.1% 1,090,395$ (165,750)$

Electric Utility - Power Cost Adj 2,504,000 2,365,635 (138,365) 94.5% 2,209,823 155,812

New Electric Service 250 4,500 4,250 1800.0% 4,069 431

Electric Overhead / Underground 250 5,582 5,332 2232.9% 1,205 4,377

TOTAL REVENUES 3,769,500 3,300,363 (469,137) 87.6% 3,305,491 (5,129)

EXPENSES


Operating Expenditures 2,731,159 2,311,119 420,040 84.6% 2,344,375 33,256

Non-Operating Expenditures 225,635 185,347 40,288 82.1% 129,696 (55,652)

TOTAL EXPENSES 3,250,763 2,721,535 529,228 83.7% 2,701,650 (19,885)

REVENUES OVER (UNDER) EXPENSES 518,737 578,828$ 60,091$ 112% 603,841$ (25,014)$

August 31, 2015

PRIOR YEAR


Utility Fund (Gas Services) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Gas Utility 380,000$ 303,640$ (76,360)$ 79.9% 323,052$ (19,412)$

Gas Meter Connection/Reconnection 1,000 600 (400) 60.0% 1,015 (415)

New Gas Service 500 1,130 630 225.9% 4,033 (2,903)


TOTAL REVENUES 396,938 305,370 (91,568) 76.9% 328,100 (22,730)

EXPENSES

Personal Services 174,098 145,227 28,871 83.4% 138,189 (7,038)

Operating Expenditures 247,728 239,194 8,534 96.6% 262,859 23,664

Non-Operating Expenditures 87,615 66,162 21,453 75.5% 114,950 48,788

TOTAL EXPENSES 509,441 450,584 58,857 88.4% 515,998 65,414

REVENUES OVER (UNDER) EXPENSES (112,503)$ (145,214)$ (32,711)$ 129% (187,898)$ 42,684$

August 31, 2015

PRIOR YEAR


Utility Fund (Water Services) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Water Utility 300,000$ 279,914$ (20,086)$ 93.3% 279,899$ 15$

Water Meter Connection/Reconn 6,000 4,380 (1,620) 73.0% 4,830 (450)

New Water Service 1,500 4,590 3,090 306.0% 2,550 2,040


TOTAL REVENUES 503,938 288,884 (215,053) 57.3% 287,279 1,605

EXPENSES


Operating Expenditures 124,191 230,045 (105,854) 185.2% 241,731 11,686

Debt Service 91,259 10,198 81,061 11.2% 10,011 (187)

Non-Operating Expenditures 391,658 178,952 212,706 45.7% 135,965 (42,987)

TOTAL EXPENSES 770,887 550,356 220,531 71.4% 521,307 (29,049)

REVENUES OVER (UNDER) EXPENSES (266,950)$ (261,472)$ 5,477$ 98% (234,028)$ (27,444)$

August 31, 2015

PRIOR YEAR


Utility Fund (Waste Collection) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Solid Waste Income 515,000$ 474,762$ (40,238)$ 92.2% 474,181$ 582$

TOTAL REVENUES 515,000 474,762 (40,238) 92.2% 474,181 582

EXPENSES

Personal Services 11,310 7,872 3,438 69.6% - (7,872)

Operating Expenditures 476,604 436,618 39,986 91.6% 437,613 995

Non-Operating Expenditures 26,915 24,672 2,243 91.7% 114,950 90,278

TOTAL EXPENSES 514,829 469,163 45,666 252.9% 552,563 83,400

REVENUES OVER (UNDER) EXPENSES 171$ 5,599$ 5,428$ 3275% (78,382)$ 83,982$

August 31, 2015

PRIOR YEAR


Utility Fund (Sewer Services) - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Sewer Utility 422,000$ 384,202$ (37,798)$ 91.0% 383,678$ 524$

Sewer Connection 1,800 7,200 5,400 400.0% 3,600 3,600


Grant Revenue - - - n/a 5,415 (5,415)

TOTAL REVENUES 631,109 391,402 (239,706) 62.0% 392,693 (1,291)

EXPENSES

Sewer Collection


Operating Expenditures 49,920 118,615 (68,695) 237.6% 109,282 (9,333)

Total Sewer Collection 148,492 203,303 (54,811) 136.9% 191,901 (11,402)

Sewer Treatment


Operating Expenditures 110,972 133,923 (22,951) 120.7% 139,398 5,475

Total Sewer Treatment 218,205 230,706 (12,501) 105.7% 229,798 (908)

Non-Departmental

Transfer To General Fund 141,690 129,883 11,807 91.7% 114,950 (14,933)

Transfer to Capital Improvement Fund 207,309 301 207,008 0.1% - (301)

Total Sewer Collection 348,999 130,184 218,815 37.3% 114,950 (15,234)

TOTAL EXPENSES 715,696 564,192 151,504 78.8% 536,649 (27,544)

REVENUES OVER (UNDER) EXPENSES (84,588)$ (172,790)$ (88,203)$ 204.3% (143,955)$ (28,835)$

August 31, 2015

PRIOR YEAR


CIP Fund - Summary of Revenues and Expenses

(91.7% Yr Complete)



REVENUES

Grant Revenue - CDGB 566,129$ -$ (566,129)$ 0.0% -$ -

Grant Revenue - State 175,009 - (175,009) 0.0% - -

Transfer From General Fund 334,086 95,148 (238,938) 28.5% 77,705 17,443

Transfer From Utility Fund 442,621 301 (442,320) 0.1% 35,761 (35,460)

Transfer From CRA 3,000 - (3,000) 0.0% - -

State/Federal Loans 150,000 - (150,000) 0.0% - -

Bank Loan Proceeds 195,000 - (195,000) 0.0% - -

Sales of Fixed Assets 10,000 19,768 9,768 197.7% 18,599 1,169

TOTAL REVENUES 1,875,845 115,217 (1,760,628) 6.1% 132,065 (16,847)

EXPENDITURES

GIS Mapping 7,500 - 7,500 0.0% - -

Building Renovations - - - n/a 210 210

Vehicle Purchases 290,000 50,701 239,299 17.5% 77,705 27,004

Equipment Purchases - 48,515 (48,515) n/a - (48,515)

Heavy Equipment Purchases 145,000 - 145,000 0.0% - -

Meter Replacement Program 60,000 - 60,000 0.0% - -

Fire Hydrant / Emergency Safety Program 10,000 2,100 7,900 21.0% - (2,100)

Electric Improvements - 13,477 (13,477) n/a 14,746 1,269

Water Improvements - 43,643 (43,643) n/a - (43,643)

Sewer Improvements 850,000 45,163 804,837 5.3% - (45,163)

Street Improvements 185,000 - 185,000 0.0% - -

Stormwater Improvements 283,345 1,422 281,923 0.5% - (1,422)

Gas Improvements 45,000 - 45,000 0.0% - -

TOTAL EXPENDITURES 1,875,845 205,022 1,670,824 10.9% 113,676 (91,345)

REVENUES OVER (UNDER) EXPENDITURES -$ (89,804)$ (89,804)$ n/a 18,388$ (108,192)$

August 31, 2015

PRIOR YEAR


Capital Projects - Spending Report

Estimated Anticipated Amount

Project Grant City/Airport Amount Remaining

Current Projects Status Cost Revenue Match Spent to Date to Spend

Airport Fund

Runway 14/32 & New Apron In Progress 2,737,713 2,737,713 - 2,538,813 198,900

Jet A tank Complete 122,418 100,000 22,418 122,418 -

Total 6,531,434 6,403,414 55,495 6,260,009 198,900

August 31, 2015


Original Amended

Budgeted Budgeted Amount Amount

Capital Purchase Amount Amount Spent to Date Remaining Funding Source Status

Administration

GIS Mapping 7,500 7,500 - 7,500 Retained Earnings (reserves) Pushed Back to FY17

Subtotal 7,500 7,500 - 7,500

Police/Fire

Dodge Charger 25,000 25,000 24,589 - Fund Balance (reserves)

Dodge Charger 25,000 25,000 26,113 - Fund Balance (reserves)

Communication Equipment - - 48,515 - Budget transfer / Insurance

Dodge - Rescue Truck 150,000 - - - Bank Loan

Subtotal 200,000 50,000 99,216 -

Electric

Meter Replacement Program 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16

New School Improvements - - 13,477 - Retained Earnings (reserves)

Subtotal 25,000 - 13,477 -

Gas

Upgrade service to Montery 45,000 - - - Bank Loan Pushed Back to FY17


Subtotal 62,000 - - -

Water



Fire hydrants ($5,000 / hydrant) 10,000 10,000 2,100 7,900 Retained Earnings (reserves)

Utility truck 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16

Wheel Excavator 145,000 145,000 152,676 (7,676) Retained Earnings (reserves) Purchased in FY15

Subtotal 198,000 155,000 198,419 224

Sewer

Replace or Reline Existing Lines 675,000 675,000 301 674,699 CDGB Grant / City Match


Upgrade Sewer Plant 100,000 100,000 - 100,000 State & Federal Loans / Grants Pushed Back to FY17

Reline Wastewater Ponds 75,000 175,000 - 175,000 Retained Earnings (reserves) Increased to 175K

Pickup truck 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16

Subtotal 875,000 950,000 45,464 949,699

Stormwater

NE 5th St Improvements 50,000 50,000 - 50,000 State & Federal Loans / Grants Pushed Back to FY16

Basin Study 233,345 233,345 1,422 231,923 Grant / City Match Pushed Back to FY16

Subtotal 283,345 283,345 1,422 281,923

Streets

Repave South Main 20,000 20,000 - 20,000 Fund Balance (reserves) Pushed Back to FY16

Repave SE 5th Terrace 45,000 45,000 - 45,000 Fund Balance (reserves) Pushed Back to FY16

Repave David Moss Blvd 120,000 120,000 - 120,000 Fund Balance (reserves) Pushed Back to FY16

Subtotal 185,000 185,000 - 185,000

Public Works

Flatbed Truck 40,000 - - - Fund Balance (reserves) Pushed Back to FY16

Subtotal 40,000 - - -

Total 1,875,845$ 1,630,845$ 357,998$ 1,424,346$

August 31, 2015

Capital Purchases - Spending Report


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