city of windsor 2011 recommended operating budgetcity of windsor 2011 operating budget purchasing...

City of Windsor

2011 Recommended Operating Budget

Page

Office of the City Solicitor

Legal…….……..................……...……………………………................................................................................ 1

Purchasing & Risk Management........................................................................................................................ 7

Fire & Rescue Services...................................................................................................................................... 14

Building………………..............………………………........................................................................................... 25

Planning……………………………………..............……………............................................................................ 40

City of Windsor

2011 Operating Budget

Legal

1

Deputy City Solicitor

VACANT

City Solicitor

George Wilkki

January 18, 2011

Property Supervisor

Mike Stamp

Property Coordinator

Frank Scarfone

Lease Administrator

Tony Sabelli

Committee Coordinator (1)

Legal Document Clerk (1)

Senior Legal Counsel

Mark Nazarewich

Wera Vendrasco

Pat Brode

Legal Counsel

Susan Hirota

Cheryl Glassford

Kristina Savi-Mascaro

Legal Assistant

Sandra Wuschenny

Janis Bjorkquist

Legal Assistant – Litigation

Mary Sotto

Legal Assistant - Real Estate/Commercial

Erin Chapman

Executive Assistant

Cindy Baldock

Developed by the Human Resources Department

City of Windsor


Legal

2

City of Windsor


Legal

3

Municipal Levy

Pg. Issue Issue Description Administrative Recommended

2010 Approved Budget $2,107,652

4 58 Departmental Salary & Wage Adjustment $518

5 59 In-Camera Item ($53,001)

6 60 External Legal Services Budget $250,000

2011 Recommended Budget $2,305,169

% Increase/(Reduction) 9.37%

City of Windsor


Legal

4

58 Salary, Wage & Benefits Public In-Camera

Service Area: Office of the City Solicitor

Department: Legal

Division: All

Budget Impacted: Municipal Levy Building Permit Reserve Off-Street Parking Reserve Sewer Surcharge

Description:

Departmental Salary & Wage Adjustment

Issue Detail:

Departmental salary and wage adjustment inclusive of step increments and wage increases.

Category Net

Increase/(Decrease)

Permanent Salary ($867)

Permanent Hourly n/a

Temporary Salary $1,645

Temporary Hourly n/a

Long Service Pay ($260)

Total $518

Budget Impact: Administrative

Recommended

Expense $518

(Revenue) $0

Net $518

Full Time Equivalent (FTE) Impact: Administrative

Recommended

City of Windsor


Legal

5

59 In-Camera Item Public In-Camera

Service Area:

Department:

Division:


Description:

Issue Detail:


Recommended

Expense ($53,001)

(Revenue) $0

Net ($53,001)


Recommended

City of Windsor


Legal

6

60 Service Enhancements Public In-Camera


Department: Legal

Division: Legal Services


Description:

External Legal Services Budget

Issue Detail:

The current Legal Services budget is $36,000. Based on the actuals for the past five years, it is difficult to project a trend for External Legal

costs. However it is recognized that the current budget of $36,000 is not sufficient. It should be noted that in 2009 and 2010 there were significant one-time issues that increased these costs, such as the strike, the daycare closures and the outsourcing of garbage, that are usually

not part of the annual ongoing expenditures in this account. An attempt to budget to cover these deficits is not recommended at this time.

The chart below identifies the deficit that the department has incurred annually in the external legal cost account:

Year Budget Actual Deficit

2010 $ 36,000 $ 827,062 ($ 791,062)

2009 $ 36,000 $ 662,860 ($ 626,860)

2008 $ 36,000 $ 161,628 ($ 125,628)

2007 $ 36,000 $ 210,645 ($ 176,645)

2006 $ 36,000 $ 135,681 ($ 99,681)

Average $36,000 $399,575 ($363,975)

Although the average deficit balance has been approximately ($360,000), and adjusting for the significant one-time legal costs incurred in

2009 & 2010, administration feels that a realistic budget expenditure increase of $250,000 would be sufficient in 2010 to cover external

legal costs.


Recommended

Expense $250,000

(Revenue) $0

Net $250,000


Recommended

City of Windsor


Purchasing & Risk Management

7

City Solicitor

George Wilkki

January 18, 2011

Supervisor, Risk Management

Vacant

Claims Adjuster

Rob Vidamour

Insurance & Risk Analyst (1)

Risk Management Clerk (1)

Supervisor, Purchasing

Elaine Castellan

Clerk Expediter (1)

Buyer (3)

Senior Buyer (2)

Manager of Purchasing & Risk Management

Shelby Askin Hager


City of Windsor



8

City of Windsor



9

Municipal Levy



10 61 Departmental Salary & Wage Adjustment $16,748

11 62 New Property Insurance Premium $6,002

12 63 Property Insurance Premium Increase $10,060

13 64 2011 Insurance Premiums ($24,838)



City of Windsor



10



Department: Purchasing & Risk Management

Division: Purchasing & Risk Management Division


Description:


Issue Detail:


Category Net

Increase/(Decrease)

Permanent Salary $16,878


Temporary Salary n/a



Total $16,748


Recommended

Expense $16,748

(Revenue) $0

Net $16,748


Recommended

City of Windsor



11

62 Contractual Public In-Camera





Description:

New Property Insurance Premium

Issue Detail:

The City takes possession of the Capital Theatre on November 30, 2010. The building is insured for $12,000,000 and the contents insured

for $350,000. Our annual insurance premium, for this property, for Jan 1, 2011 through Jan 1, 2012 is $5,557 plus PST. The boiler and

machinery insurance quote has not been received at time of budget submission.


Recommended

Expense $6,002

(Revenue) $0

Net $6,002


Recommended

City of Windsor



12

63 Inflationary Public In-Camera





Description:

Property Insurance Premium Increase

Issue Detail:

There was a property appraisal done by AV Simpson in 2008 for the Little River Pollution Control Plant. The net increase in property value

of the Little River Wastewater Treatment Plant, the Pontiac Pumping Station and the Primrod Pumping Station is $19,281,470. Due to the

increase in the Little River Pollution Control Plant, our annual insurance cost will increase by $9,315 plus HST for the Jan 1, 2011 to Jan 1, 2012 year.


Recommended

Expense $10,060

(Revenue) $0

Net $10,060


Recommended

City of Windsor



13

64 Alternative Service Delivery Public In-Camera





Description:

2011 Insurance Premiums

Issue Detail:

For the 2011 insurance year, Council accepted Risk Management’s recommendation to increase its auto deductible from $20,000 to

$100,000. This was premised on the continuation of the internal program. This change in the City’s internal insurance policy results in a net savings of $24,838 over the 2010 insurance cost overall. However it is important to realize that this is not an “apples to apples”

comparison; the deductible level has been changed in an active effort to reduce cost. The cost of a policy with the same coverage and

deductible levels as 2010 would have been $195,239 higher than the cost being paid for the 2011 insurance portfolio.


Recommended

Expense ($24,838)

(Revenue) $0

Net ($24,838)


Recommended

City of Windsor


Fire & Rescue Services

14

July 1, 2010

Fire Chief

Dave Fields

General/Financial

Clerk

Deputy Fire Chief

Vacant

Computer

Support Analyst

Electronics

Technician

Director

Emergency

Apparatus &

Equipment

Chief Training

Officer

Apparatus Clerk

Training Officer

2

Senior

Electronics

Technician

Lead Emergency

Equipment

Technician

Emergency

Equipment

Technician

3

Training/Planning

& Development

Clerk

Chief Fire

Prevention

Officer

Public Education

Officer

Fire Prevention

Clerk

Assistant Chief

Fire Prevention

Officer

Fire Prevention

Officer

8

(1 Vacant)

Public Education/

Fire Prevention

Clerk

Assistant Chief

Fire & Rescue

Emergency

Communications

Coordinator

2

Emergency

Communications

Operator

8

District Chief

7

Captain

42

Firefighter

196

Fire & Rescue

Clerk

2

Administrative

Assistant

Jill Kanwischer


City of Windsor



15

City of Windsor



16

Municipal Levy



17 65 Fire Staffing Complement Reduction, Permanent

Removal of Truck

($163,933)

19 66 Departmental Salary & Wage Adjustment $81,349

20 67 Recruit Class $25,000

21 68 Firefighting Revenue Increase ($5,000)

22 69 Smoke Alarm Program $3,750

23 70 E-Learning Initiative $5,925


% Increase/(Reduction) (0.16%)

City of Windsor



17

65 Annualization Public In-Camera


Department: Fire & Rescue Services

Division: Fire Rescue Unit


Description:

Fire Staffing Complement Reduction, Permanent Removal of Truck

The following recommendations were approved by Council in camera, October 26, 2009 and again during the 2010 budget process:

That Council reduce minimum daily staffing of the Fire Rescue Division from 57 firefighters and officers (not including Assistant

Chief) to 53 and reduces in-service fire apparatus by one vehicle (Truck 3) effective October 31, 2009.

That Council requires the Fire Chief to abolish 4 captain positions in the Fire Rescue Division through attrition starting

immediately, effectively reducing the captain complement in Fire Rescue from 46 to 42 positions.

That Council permanently abolishes the 5-firefighter positions identified as a temporary measure approved in the 2009 budget.

That Council requires the Fire Chief to abolish additional sufficient firefighter positions, through attrition, immediately, in order

to reduce the firefighter complement to reflect sufficient staffing to maintain the minimum daily complement of 53 personnel on

duty in the Fire Rescue Division (not including the Assistant Chief).

That Council AUTHORIZE Administration to transfer the estimated one-time funding required of $71,528 in 2010 and $51,555 in 2011 from the Budget Stabilization Reserve Fund.

FINANCIAL SUMMARY:

The truck was taken out of service permanently in 2010 with staff reductions through attrition completed for 2010. The remaining staff

reduction will be made in 2011 as originally approved. The gross annual savings, one time funding, and net fiscal savings for 2011 are now increased for 2011 (net fiscal savings originally submitted in 2010 were $93,196) due to the interim wage award received by Fire personnel

after the 2010 budget was approved.

2011 - Revised 2011 - Revised Gross Annual Savings – Wages $163,933

Less: One time funding needed to achieve savings

(funded from Budget Stabilization Reserve) $58,360

Actual net fiscal savings $105,573

In summary, the following lists the complement changes in each year:

2010:

Eliminate 3 vacant captain positions

Eliminate 1 filled captain position with addition of one-time funding to cover wages until they retire in November 2010 Eliminate 6 vacant firefighter positions (rookie rates)

2011:

Eliminate 2 Senior Firefighting positions with addition of one-time funding to cover wages until they retire in May 2011.

As was indicated in the October 2009 report to Council, the savings above approved by Council do not include costs such as fringe benefits and bunker gear.

City of Windsor



18


Recommended

Expense ($163,933)

(Revenue) $0

Net ($163,933)


Recommended

Firefighters (2.0)

City of Windsor



19




Division: All


Description:


Issue Detail:


Category Net

Increase/(Decrease)





Long Service Pay n/a

Total $81,349


Recommended

Expense $81,349

(Revenue) $0

Net $81,349


Recommended

City of Windsor



20




Division: Fire Training


Description:

Recruit Class

Issue Detail:

The Fire Department will be hiring 8 firefighters in 2011, and this recruitment will require a recruit class be held in 2011.

The recruit class costs include training materials from books to scrap cars for Auto Extrications training purposes, first aid, CPR,

Defibrillation, and the graduation upon completion.

In 2010, six retirements occurred in the Fire & Rescue Division, over and above the staff reductions accounted for in the 2010 budget,

causing the staff compliment to be short six firefighters.

With Fire’s current occupational and non-occupational illness absences, gapping the positions would cost the Corporation more in overtime

than the salary of the new hires.

In addition, there is a requirement in article 9.10 of the collective agreement to replace positions not abolished within one year.

Should the two vacant Deputy Chief positions be filled by internal candidates from the fire service, we will require 8 new recruits in 2011.

We anticipate 3 additional retirements in 2011 and 5 in 2012 however, the 3 in 2011 will occur after August and these vacancies can be

captured with the 5 vacancies created in 2012.

Historically, we have had to transfer staff from Fire & Rescue to Training to assist in delivering the required Ontario Fire Service Curriculum over a 12 week period. The cost has been approximately $25,000.

Fire services will require a $25,000 budget increase to cover the cost of this training.


Recommended

Expense $25,000

(Revenue) $0

Net $25,000


Recommended

City of Windsor



21

68 Revenue Increases Public In-Camera



Division: Fire Rescue Unit


Description:

Firefighting Revenue Increase

Issue Detail:

Firefighting Division has User Fee and Sale of Goods and Services revenue that is not realized year after year.

With the province acquiring portions of Huron Church Rd, E.C. Row Expressway and Ojibway Parkway, fire related services (largely motor

vehicle accidents) can be charged back to M.T.O. The current M.T. O. rate for fire services is $410.00 for the first hour and $205.00 per hour thereafter per fire vehicle and for up to 3 fire

vehicles as required, depending on the severity of each incident. In 2009, fire responded to 53 incidents on these acquired highways which

would have provided for a recovery of approximately $40,000.00. At this time, Administration is being conservative and feel comfortable with a budget increase of $5,000. This budget line item may be

adjusted for 2012 in order to reflect actual revenues realized in 2011.This will be communicated as part of the 2012 budget process.


Recommended

Expense $0

(Revenue) ($5,000)

Net ($5,000)


Recommended

City of Windsor



22




Division: Fire Prevention


Description:

Smoke Alarm Program

Issue Detail:

The Fire Department has been providing and installing battery operated smoke alarms in residential properties when fire crews have attended properties for various emergency responses. Homes are inspected to ensure smoke alarm compliance with the Ontario Fire Code

and homes found not in compliance have the appropriate number of smoke alarms installed to ensure the residents are protected in their

home and in compliance with the Fire Code.

In addition to the smoke alarm program, we also have a carbon monoxide babysitter program that is funded from the Fire Prevention

Education Reserve Account. Our fire crews will leave a carbon monoxide alarm in a residential dwelling for a period of several days when they respond to a carbon monoxide concern. The alarm is then picked up by fire crews after several days allowing the resident sufficient

time to purchase a new unit for their home.

We currently recover all costs for the smoke alarm program from the Fire Prevention Education Reserve Account. This account cannot

continue to sustain the costs associated with this program. We are currently recovering the cost of the installation of smoke alarms in rental

properties from the property owner. We have not had any restrictions on private dwellings that request a complimentary smoke alarm. We will be adopting the Transit Windsor guidelines for provisions for low-income residents. Those requests that we receive that fall within the

low-income thresh hold will continue to receive a complimentary smoke alarm but those that exceed the threshold will not. We anticipate

this will significantly reduce the number of requests that we have been receiving, and thus reduce our costs accordingly.

We are requesting this budget for the smoke alarm program to allow Fire to cease funding transfers from the Fire Prevention Education Reserve account.


Recommended

Expense $3,750

(Revenue) $0

Net $3,750


Recommended

City of Windsor



23




Division: Fire Training


Description:

E-Learning Initiative

Issue Detail:

Incident command training is an Occupational Health and Safety requirement prescribed under section 21 for firefighters under the Ontario Health and Safety Act. To achieve this requirement, training officers provide instruction during officer preparation classes for company

officer candidates (Captains) and senior officer candidates (District Chiefs) as required, to maintain the appropriate number of officers to

meet our in service complement. To maintain 24 hour /7 day/week coverage with eight stations and 12 firefighting vehicles and 2 command cars requires 42 captains and 7 district chiefs. In order to cover for vacations, stat holidays, sickness, and retirements, we require additional

staff to be qualified to act in the higher rank on a day to day basis. Maintaining officers and firefighters who are qualified to act in a higher

capacity negates the department from having to replace an officer on overtime at 1.5 times the officer’s rate. This acting core prepares staff and provides experience for their eventual promotion and raises the education and skill of the department overall.

The Powell Report issued in 2006 recommended two additional training officers to be added to the complement. One training officer would spend more time on officer training and development for existing officers, as well as other core training requirements. Once officers go

through their promotional process it is difficult to refresh their training to remain professionally current, due to having only 3 officers in the

Training Division.

In 2010, the department had the present training officers certified as trainers in a new “Blue Card ICS Training Program”, which uses e-

learning to accomplish the theory requirement for ICS students. It is a 50-hour on-line course that is taken by the employee on their own

time or during duty time when not responding to calls. The second portion is a practical simulation using different building construction and

types and classes of occupancies and different practical fire and emergency situations. This simulation is accomplished with a computer sim-lab.

The department developed our own sim-lab using one-time funds from the provincial fire training grant and piloted officers through the test simulators. This pilot has been tremendously successful and offers a potential for other departments in the area to rent the use of the sim-lab

for their ICS training. This will provide a revenue stream for the training division that will eventually offset our costs of maintaining the

program for Windsor Fire and Rescue Services.

In addition, this training is IFSAC (International Fire Service Accreditation Council) certified and will be recognized as an equivalent for

some of the Ontario Fire College courses for company and senior officers. This will enable us to offer this component locally and save us from sending staff away to the Fire College in Gravenhurst.

Having personnel take the 50-hour e-learning portion on their own without the presence of a Training Officer allows the Training Officer more time to spend on other mandatory skill and training development. We can increase our ICS training objectives without adding

additional training hours.

While the entire start up of the program, instructor training, and sim-lab costs have been covered at no operating budget expense due to the

available funds in the Provincial Training Grant Reserve, the 2011 operating budget needs to include an expense for the e-training 50-hour

course which is $395.00 per student. The Department wishes to enroll 30 officers in 2011 after the latest update is available January 31st, 2011 for a cost of $11,850.

Providing for 30 students in 2011 and 30 students in 2012 should enable the current officer complement to be certified in the program, and depending on retirements, the annual costs could be reduced by approximately 50% on a go forward basis.

The requested budget this year is for $5,925, which is 50% of the total estimated cost $11,850. To bridge the gap over the next three years, the difference of $5,925 is being requested to be funded from the Budget Stabilization Reserve (BSR) on an annual basis. Therefore, the

total amount needed over the next three years from the BSR is $17,775

City of Windsor



24


Recommended

Expense $5,925

(Revenue) $0

Net $5,925


Recommended

City of Windsor


Building

25

Chief Building Official

Lee Anne Doyle

Manager of Permit

Services and Deputy

Chief Building Official

Bill Jean

Document Clerk - 1

Data Entry/Microfilm Clerk

- 1

Cashier - 1

Customer Service Clerk -

1

Customer Service

Representative - 6

Plan Examiner – 2

Senior Engineer/Plan

Examiner

Ewa Barycka

Engineer/Plan Examiner

David Dean

Phillip Glos

Walid Hawilo

Vacant

July 1, 2010

Manager of Inspections

Al Peach

Secretary to Manager of

Inspections - 1

Inspector - 10

Receptionist/Complaints

Clerk - 1

Communications Clerk - 1

Housing Loans Officer - 1

Administrative Assistant - 1

Financial Records Clerk - 1

Manager of Inspections

Jim Boscariol

Secretary to Manager of

Inspections - 1

Inspector - 11

Communications Clerk - 1

Manager of Compliance

& Enforcement – By-

laws

Ann Kalinowski

Supervisor of

Compliance &

Enforcement

Didi Martin

Compliance Enforcement

Clerk - 1

Compliance Enforcement

Officers - 12


City of Windsor


Building

26

City of Windsor


Building

27

Pg. Issue Issue Description Building Permit Reserve

Administrative Recommended

2010 Approved Budget $1,168,747 $1,597,536

28 71 Departmental Salary & Wage Adjustment $0 $112,414

29 72 Discontinued Sharing of Reception and Financial Staff with Planning.

($13,837) ($15,204)

30 73 Ontario Building Officials Association Membership Fee

Increase

$3,900 $0

31 74 Miscellaneous Expense Reductions ($924) ($240)

32 75 Recovery of Legislated Permits Portion of 2011 Wage

Increases

$67,108 ($67,108)

33 76 Eliminate 1 Building Inspections Fleet Vehicle ($9,100) ($3,900)

34 77 In-Camera Item ($46,997) ($20,141)

35 78 Proposed New Fees For Property Standards Enforcement

$0 ($25,000)

37 79 In-Camera Item $0 ($1,800)

38 80 In-Camera Item ($53,001) $0

39 81 Expand By-Law Enforcement Vehicle Fleet to 1 Vehicle Per Field Officer

$0 $41,000

2011 Recommended Budget $1,115,896 $1,617,557

% Increase/(Reduction) (4.52%) 1.25%

City of Windsor


Building

28



Department: Building

Division: All


Description:


Issue Detail:


Category Net

Increase/(Decrease)





Long Service Pay $0

Total $112,414

Budget Impact: (Municipal Levy) Administrative

Recommended

Expense Increase: $112,414

Revenue: 0

Net $112,414


Recommended

City of Windsor


Building

29




Division: All


Description:

Discontinued Sharing of Reception and Financial Staff with Planning.

Issue Detail:

As a result of the 2010 Corporate restructuring and the relocation of the Planning Department to 400 CH, Building and Planning will no

longer continue the traditional cost sharing of the 350 CH 4th floor receptionist and financial accounting clerk. A budget transfer from Planning back to Building will be required for Building to accommodate the full cost of the two positions.

Total being allocated back to Building from Planning : ($ 29,041) Legislated Permits Portion: $ 13,837

Net applicable to tax levy: ($ 15,204)

The Tax Levy portion of $15,204 is already included in and overstates the total for issue item B1 thus the offset as shown below. The Legislated portion of $13,837 is already included in reduction item “I1” and in the 2010 budgeted draw figure. Hence the showing of

the amount as a decrease to the reserve draw on this page.


Recommended

Expense ($29,041)

(Revenue) $13,837

Net ($15,204)


Recommended

Budget Impact: (Building Permit Reserve) Administrative

Recommended

Expense $0

(Revenue) ($13,837)

Net ($13,837)

City of Windsor


Building

30

73 Inflationary Public In-Camera



Division: All


Description:

Ontario Building Officials Association Membership Fee Increase

Issue Detail:

Building staff that work in a professional capacity with the Ontario Building Code currently maintain a membership standing with the

OBOA (Ontario Building Officials Association). This membership more than pays for itself through the offering of free and discounted mandatory courses regularly required of staff to remain current in professional skill set. There are also numerous other benefits throughout

the year (including free subscriptions) to staff and the City in maintaining such membership.

Example of training savings to the City of Windsor as a result of maintaining staff membership in the OBOA:

Non-members pay an additional $113 per course in comparison to registered members. Members can also obtain certification (which some Windsor staff have) to teach OBOA courses. Being able to offer instruction locally the Windsor Building Department saves not only on out

of town travel for training its own people but recovers a fee from other attendees (in the region) that come to our sessions.

Other benefits include the use of the OBOA Bulletin Board to seek out advice on how others are interpreting and enforcing the Act and

Code as well as the OBOA Journal which has articles written on current case law as well as up and coming changes or contemplated

changes to the BCA and the OBC. In addition, if OBOA memberships were cancelled, those Inspectors who are CBCO certified would no

longer be able to use that title (if no longer members) and as such would stand to lose some credibility in the Courts.

The 2011 membership fee per employee is increasing by $130. Total requested additional budget to accommodate this fee increase is 30

employees x $130 = $3,900.


Recommended

Expense $0

(Revenue) $0

Net $0


Recommended

Budget Impact: (Building Permits Reserve) Administrative

Recommended

Expense $3,900

(Revenue) $0

Net $3,900

City of Windsor


Building

31

74 Line-By-Line Additions/(Reductions) Public In-Camera



Division: All


Description:

Miscellaneous Expense Reductions

Issue Detail:

Eliminate one colour printer. Cancel one redundant cell phone. Reduction to Purchased Services budget.

Annual cost of colour printer: $240

Cancel one cell phone: $224

Professional Services Allotment: $700

-----------

$1,164


Recommended

Expense ($240)

(Revenue) $0

Net ($240)


Recommended

Budget Impact: (Building Permits Reserve) Administrative

Recommended

Expense ($924)

(Revenue) 0

Net ($924)

City of Windsor


Building

32




Division: All


Description:

Recovery of Legislated Permits Portion of 2011 Wage Increases

Issue Detail:

Total salary and wage increase for 2011 is $112,414 per issue B1.

Tax levy portion at 30%: $45,306

Legislated Permits portion (Building Permits Reserve) at 70%: $67,108


Recommended

Expense $0

(Revenue) ($67,108)

Net ($67,108)


Recommended


Recommended

Expense $67,108

(Revenue) $0

Net $67,108

City of Windsor


Building

33

76 Alternative Service Delivery Public In-Camera



Division: All


Description:

Eliminate 1 Building Inspections Fleet Vehicle

Issue Detail:

It is proposed that one currently shared vehicle among management staff can be eliminated and remaining fleet vehicles be shared where

possible or the management staff use their own vehicle as a last resort.

Annual cost of one PT Cruiser: $13,000

Legislated Permits Portion: ($9,100)

Net Reduction to tax Levy ($3,900)


Recommended

Expense ($13,000)

(Revenue) $9,100

Net ($3,900)


Recommended


Recommended

Expense ($9,100)

(Revenue) $0

Net ($9,100)

City of Windsor


Building

34


Service Area:

Department:

Division:


Description:

Issue Detail:


Recommended

Expense ($67,138)

(Revenue) $46,997

Net ($20,141)


Recommended


Recommended

Expense ($46,997)

(Revenue) $0

Net ($46,997)

City of Windsor


Building

35




Division: Building Enforcement


Description:

Proposed New Fees For Property Standards Enforcement

Issue Detail:

A proposal that is similar to that which is already practiced in some other Ontario municipalities. It is believed that it would significantly

help address the current problem that exists with the presence of abandoned buildings and neglected (unmaintained) properties throughout

the municipality.

Traditionally, the average number of property standards complaints responded to by Building Inspectors in a year is roughly 2000 and

averaging 2 inspector visits per complaint. Given that some 75% of complaints result in issued work orders, one could estimate that 1500 orders (of all types) would be issued in a year. If every order gets the same attention meaning: 1 visit to investigate (30 minutes), 30 minutes

to write order, 1 visit to provide information (30 minutes), 1 visit for the final (30 minutes) you would have 2 hours per order plus registered

mail plus title searches, recoverable costs would be $225 per order. The Building Department has so far issued 200 Property standards orders in 2010 and closed 70 (from various years). If we send out letters to everyone who currently has an order, and it is proposed that we

do, including stale dated ones, advising them that they have 30 days to comply or they will be re-written (complete with fees) we would

probably see some people rush to avoid the bills but still see a number of orders continue to be outstanding.

The new fees would apply to both residential and commercial properties. There would be an exception for owner occupied dwellings in that

they would have an automatic 30 days extension if a hardship exists.

Additional proposed fees: $75 per vacant building attended by a Building Inspector plus the costs of any orders issued. $225 fee as stated above plus any hours over two required to complete work order write ups for Commercial

Buildings.

$75 fee to outstanding violators (previous orders outstanding) for each future inspection (whether requested or the result of a validated complaint).

Multiple dwellings would be assessed the flat $225 plus $50 for stories over two and $25 per unit.

The Building Department will need to work with Information Technology to prioritize this initiative so that changes can be made to the

Amanda tracking system. The authority to impose the fees would be levied as described in the Ontario Municipal Act.

The body of the work orders would include a bill for the services with an explanation of the reasons for the billing.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Possible sample cover letter:

As a result of a complaint an Inspector attended at the subject property and found it not to be in compliance with bylaw 156 2005 (the Property Standards Bylaw). As a result you have been issued an order to comply (attached). In addition you are being billed for the

reasonable costs of the Inspection and associated orders as follows:

Inspect subject property, prepare order, mail to owner and conduct final inspection (where work completed on time)

$225.00

This cost includes the cost of a final inspection if all of the work contained in the order is performed in the time specified in the order.

Should you fail to complete the work in time specified in the order any future inspections will be billed to you at the rate of $50.00

per hour or part thereof each as well as any other additional costs incurred by the City until the subject property is brought into

compliance!

NOTE: Failure to pay within thirty days will result in this fee being added to taxes pursuant to the Municipal Act.

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------

City of Windsor


Building

36

Projected annual savings to Tax Levy due to this new initiative if accepted:

Conservative estimate of annual revenue = $25,000+

**Building Department seeking $25,000 from the Budget Stabilization Reserve in 2011, the first year, if this initiative accepted by

Council, to allow for implementation and staff transition to the new policy. **


Recommended

Expense $0

(Revenue) ($25,000)

Net ($25,000)


Recommended

City of Windsor


Building

37


Service Area:

Department:

Division:


Description:

Issue Detail:


Recommended

Expense ($1,800)

(Revenue) $0

Net ($1,800)


Recommended

City of Windsor


Building

38


Service Area:

Department:

Division:


Description:

Issue Detail:


Recommended

Expense $0

(Revenue) $0

Net $0


Recommended


Recommended

Expense ($53,001)

(Revenue) $0

Net ($53,001)

City of Windsor


Building

39




Division: By-law Compliance & Enforcement


Description:

Expand By-Law Enforcement Vehicle Fleet to 1 Vehicle Per Field Officer

Issue Detail:

As a result of the 2010 Corporate restructuring, Compliance and Enforcement staff were all relocated from 400 City Hall to 350 City Hall

and into a much smaller work space. To help alleviate matters the Building Department is proposing to update the current Compliance and

Enforcement Fleet of eight vehicles to twelve in order to improve operational efficiencies within the department while out in the field. This request would allow for mobile workstations similar to those used by Building Inspectors and Police Officers today whereby less time is

spent by staff in the office and more time spent out in the field.

Benefits:

Increased performance levels due to completing all work out in the field.

Increase in meeting target time lines due to having access to all the information at their fingertips. No need to return to the office

to enter information into the computer system or look up information in the system.

Increase in response rates and case closures.

Increase in proactive enforcement without duplicating another Officer’s work due to having immediate access through the mobile workstation.

In an effort to ensure the Compliance and Enforcement Officers become Amanda Mobile and have mobile workstations, we have implemented the following:

Smaller workplace with the anticipation that all Officers will spend most of the workday in their mobile workspace (vehicles)

All Officers have been moved to a laptop in order to meet the mobile workspace requirements

The budget has been enhanced to ensure we can purchase air cards for each Officer in an effort to utilize a mobile workforce.

Efficiencies will increase with this change in service delivery as there will no longer be the need for an Officer to return to the office to enter data. All data input will be completed in the mobile workspace/workstation.

Cost:

Current budget cost for eight Compliance and Enforcement Fleet vehicles is $103,000 (7 cars and 1 minivan). The cost for 12 Mini vans

would be $144,000 (12 vans at $12,000). Minivans are being requested for ergonomic reasons as it relates to a mobile office.

The difference and net operating budget request would be an additional $41,000.00 annually based on current vehicle internal rental rates.

Note: The vehicle request has also been brought forward to the Fleet Review Committee and if this proposal is accepted, it will have

an impact on the Fleet capital budget.


Recommended

Expense $41,000

(Revenue) $0

Net $41,000


Recommended

City of Windsor


Planning

40

October 6, 2010

City Planner

Thom Hunt

Manager of Planning Policy

Michael Cooke

Senior Planner III – Economic

Development

Neil Robertson

Planner II – Local Economic

Development Coordinator

Vacant

Planner III – Heritage

John Calhoun

Planner II - Official Plan Monitoring

Vacant

Planner II - Land Information

Chris Aspila

Planner II – Research & Policy

Support

Vacant

Manager of Urban Design

Vacant

Planner III – Special Projects

Kevin Alexander

Planner III - Site Plan Approval

Officer

Rinkey Singh

Planner III - Senior Urban

Designer

Mehrnoush Tavassoli

Planner II - Urban Design

Chris Brown

Planner II - Research & Design

Support

Vacant

Landscape Architect

Stefan Fediuk

Planning Technician - 1

Clerk Steno - 1

Administrative Assistant - 1

Manager of Development Applications

Don Wilson

Secretary to Management of Development -

1

Planner III – Zoning

Adam Szymczak

Planner III – Subdivisions

Tom Cadman

James Abbs

Planner II – Development Review

Vacant

Planner II – Research & General

Development

Justina Nwaesei

Clerk Steno Senior - 1

Zoning Coordinator - 2

Development Planning Technician - 1

Committee of Adjustment Clerk - 1

Secretary/Treasurer Committee of

Adjustment - 1


City of Windsor


Planning

41

City of Windsor


Planning

42

Municipal Levy



43 82 Department Salary & Wage Adjustment $39,280

44 83 Discontinued Sharing of Reception & Financial Staff with Building

$0



City of Windsor


Planning

43



Department: Planning

Division: All


Description:


Issue Detail:


Category Net

Increase/(Decrease)



Temporary Salary $625



Total $39,280


Recommended

Expense $39,280

(Revenue) $0

Net $39,280


Recommended

City of Windsor


Planning

44



Department: Planning

Division:


Description:

Discontinued Sharing of Reception and Financial Staff with Building

Issue Detail:

As a result of the 2010 Corporate restructuring and the relocation of the Planning Department to 400 CH, Building and Planning will no

longer continue the traditional cost sharing of the 350 CH 4th floor receptionist and financial accounting clerk. A budget transfer from Planning back to Building will be required for Building to accommodate the full cost of the two positions.

Total being allocated back to Building: ($29,041)

Net Corporate budget impact = $0


Recommended

Expense (Planning) ($29,041)

Expense (Building) $29,041

Net $0


Recommended

city of windsor 2011 recommended operating budgetcity of windsor 2011 operating budget purchasing...

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