city of yorkc22f4068-92bf-4ebb... · 2021. 5. 4. · york, south carolina 29745 (803) 684-1705 fax...

YORK, SOUTH CAROLINA 29745 (803) 684-1705 FAX

www.yorksc.gov

CITY OF YORK P.O. BOX 500

MICHAEL D. FUESSER

(803) 684-2341

EDWARD L. BROWN

STEPHANIE S. JARRETT Councilmember

Mayor

Councilmember

Councilmember S. DENISE LOWRY

JAMES W. BRADFORD, Jr.

Councilmember

STEVE A. LOVE

MARION L. RAMSEY

Mayor Pro Tem

Councilmember

AGENDA YORK CITY COUNCIL Tuesday, May 4, 2021

6:00 pm 1. Welcome and Call to Order Mayor Mike Fuesser

2. Prayer Mayor Pro Tem Ed Brown 3. Pledge of Allegiance Mayor Mike Fuesser 4. Presentations

♦ Silver In The City Thank You John Leake and Terry Montgomery ♦ York County Memorial Day Event Ronnie Taylor ♦ New Employees Seth Duncan ♦ FY 2019-2020 Audit Presentation Green Finney

4. Comments from the Public on Agenda Items 5. City Manager’s Report City Manager Seth Duncan

♦ Lake Caldwell Dam Update ♦ Highway 321 and Kings Mountain Street Temporary Closure

6. Council Minutes: Regular, April 6, 2021 and Work Session, April 20, 2021. 7. Monthly Financial Report Finance Director Barbara Denny 8. Old Business:

♦ Second Reading, Ordinance 21-649, Economic Development Incentives ♦ Second Reading, Ordinance 21-650 Prohibiting Oversized Vehicle Traffic on Springdale

Dr.

9. New Business: ♦ Approval of Solicitations

• Sidewalk Repair • Train Depot Deck Replacement • Wayfinding Signage Study • WWTP Pre-Treatment Program Compliance

♦ Special Events • National Day of Prayer • Memorial Day Program • Beyond The Church Walls Gospel Program

♦ Police Department Mutual Aid Agreement

10. Mayor’s Report ♦ National Day of Prayer Proclamation ♦ City Park Grand Opening

11. Executive Session: To Discuss Personnel Matters Related to Municipal Court Judges

12. Upon Returning to Open Session, Council May Take Action on Matters Discussed in Execu-

tive Session 13. Adjourn

10 NORTH ROOSEVELT

MEMORANDUM

TO: Mayor and Council

FROM: Seth Duncan, City Manager

SUBJECT: Presentations

DATE: April 28, 2021

Silver in the City Thank You Terry Montgomery and John Leake, organizers of Silver in the City, has asked to come before Council to share their gratitude for the cooperation and success of this year’s event. York County Memorial Day Event Ronnie Taylor will provide an update to Council regarding the York County Memorial Day event schedule for May 30th. The event is scheduled to begin at 3:30pm to honor the York County heroes that never came home. New Employees City Manager Seth Duncan will introduce new employees to Council and the community. These new employees include: Christian Truesdale – School Resource Officer (York Middle) Bryan Reavis – Police Officer Jarrod McCoy – part-time Litter Control Crew Member FY 2019-2020 Audit Presentation Representatives from Greene Finney will present to Council the Fiscal Year 2019-2020 Audit. Key financial highlights from the 2020 audit include:

• Unmodified opinion on the financial statements, good financial condition on the General Fund as of Sept. 30, 2020, and the City is making strong investments in the community and expect to see strong returns in the future.

• The City’s total net position increased by approximately $198,000 compared to the prior year decrease of approximately $155,000, as revenues of approximately $14,142,000 exceeded expenses of approximately $13,944,000.

• As of the close of the current year, the City’s governmental funds reported combined ending fund balances of approximately $6,779,000, an increase of approximately $618,000.

• At the end of the current year, unassigned fund balance for the General Fund was approximately $3,740,000, which was 41% of total General Fund expenditures for FY 2020.

Full audit will be available here after being presented to Council.

https://yorksc.gov/finance

Financial Audit Presentation Year Ended September 30, 2020

OPINION The City’s responsibility: Maintain effective internal controls There are limitations on internal controls. Regular risk assessment is important,

including assessing the risk of fraud. Financial Statements Accuracy, completeness, and propriety of

balances, amounts, and disclosures

CITY OF YORK, SC2020 FINANCIAL AUDIT

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Greene Finney, LLP responsibility: Opinion – reasonable assurance that financial statements are materiallycorrect Does not address the financial condition

of the City We cannot take responsibility for finding

fraud, if it existed.

Issued unmodified opinion


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• General Fund Total fund balance increased

$377k.

Restricted fund balance of $186k for public safety and unspent capital lease proceeds.

Nonspendable fund balance of $494k ($390k for Pee Dee Rose Hotel note receivable and $104k for prepaid items)

Assigned fund balance of $1.0M for disaster relief and emergencies

$4,500,000

$5,000,000

$5,500,000

$6,000,000

2017 2018 2019 2020

Fund Balance

GENERAL FUND

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•General Fund• Unassigned fund balance is $3.7 million, which is 41% of 2020 actual expenditures and 40% of 2021 budgeted expenditures

• GFOA recommends a minimum of 16.7% (two months)

• City’s General Fund maintains a healthy fund balance

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2017 2018 2019 2020

Unassigned Fund Balance as a % of General Fund Expenditures

GENERAL FUND


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•Major Reasons To Maintain An Adequate Fund Balance:• Cash flow through second half of calendar year; property taxes and business licenses are cyclical.

• Significant emergencies and unanticipated expenditures.

• Flexibility for discretionary funding needs.

• Potential for better interest rates on debt issues (can save the City money).

• To cover potential shortfalls from the state (a) due to budget cuts or (b) as a result of the change in legislation

• Extremely important during uncertain economic times (health pandemic).

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General Fund Revenues:• $8.8M for 2020:

• $3.8M from ad valorem taxes • $1.7M in licenses and permits• $1.3M in charges for services• $0.6M in franchise fees• $1.4M for all other revenues

• $432k increase from 2019• Primarily due to an increase in grant revenues and

school district partnership

• $448k (5%) over budget• Property Taxes over budget by $316k • Garbage Fees over budget by $88k• Business Licenses over budget by $54k

• Other Financing Sources consisted of capital lease proceeds of $1.1M, transfers in of $0.3M from the Hospitality/Accommodations Tax Fund and $0.4M from the Utility Fund, and proceeds from the disposal of capital assets of $18k.

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

2017 2018 2019 2020

GENERAL FUNDREVENUES

Ad Valorem TaxesLicenses and PermitsCharges for ServicesFranchise FeesOther Revenues


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General Fund Expenditures:• $9.2M for 2020:• $1.7M in general government

• $4.4M in public safety

• $0.7M in recreation

• $1.3M in public works

• $1.1M in capital outlay

• $1.1M (14%) increase from 2019• Increase in capital outlay $1.0M

• $406k (4%) under budget• Three categories of budget amendments

• Adjust estimates once exact information is known

• Recognize new funding from external sources

• Increase appropriations necessary to maintain services

• City amended the budget in FY 2020 to account for additional revenues and expenditures and reallocate resources.

• Other Financing Uses: transfers out of $948k to the Capital Projects Fund for lease payments and various projects

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

2017 2018 2019 2020

GENERAL FUNDEXPENDITURES

All OtherPublic WorksRecreationPublic SafetyGeneral Government

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This Enterprise Fund is used to account for operations that are financed and operated in a manner similar to a private business

Intent is that the costs of providing goods or services to general public should be financed or recovered primarily through user charges

Accounts for City’s water and sewer operations

Utility Fund:


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• ($1.2M) Unrestricted Net Position. $259k Unrestricted Net Position without the inclusion of pension and OPEB standards.

• The Utility Fund paid back $0.5M in FY 2020 but still owes the General Fund $0.6M at year end. We recommend the City to make a budget amendment to remove the $0.5M transfer out in the FY 2021 budget.

Utility Fund Performance:• Revenues of $4.7 Million

$4.0M from charges for services

$0.2M from capacity fees$0.3M from capital grants$0.2M from other charges

Expenses and Transfers Out of $4.3 Million$3.9M for operating/interest expenses$0.4M for transfers out

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Other Funds

• Special Revenue Fund had approximately $218k in fund balance at year end, all of which was restricted for victim’s assistance, public safety, and drug enforcement expenditures.• Revenues of $24k

• Expenditures of $51k.

• Expenditures were all related to public safety.

• Hospitality/Accommodation Tax Fund (“Tourism Fund”) had approximately $855k in fund balance at year end, all of which was restricted for tourism related expenditures.

• Revenues of $707k from hospitality/accommodation taxes.

• Expenditures of $94k and transfers out of $430k.


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Other Funds

• Capital Projects Fund had approximately $287k in fund balance at year end, all of which was assigned for capital projects expenditures.• Revenues of less than $1k.

• Other Financing Sources of $1.1M for transfers in (from the General Fund and the Hospitality/Accommodation Tax Fund).

• Expenditures of $988k.

• Expenditures were primarily related to capital outlay ($117k), recreation department projects ($605k) and debt service payments ($266k).

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Pension Accounting:• Relates to the City’s proportionate shares of the net pension liabilities and deferred outflows/inflows of resources related to the City’s participation in the South Carolina Retirement System and the SC Police Officers Retirement System (“Plans”).

• Total Net Pension Liability of $10.5 million on the City’s Statement of Net Position for 2020.• Increase of $0.8 from 2019, due to an increase in the City’s proportionate share (as compared to the prior year) and an increase in the overall net pension liabilities at the State.

• PEBA approved continuing rate increases of 1% each year through July 1, 2022 which will result in a final employer rate of 15.56% and 18.54% for the SCRS and PORS, respectively. This rate increase was suspended for FY 2021 due to the health pandemic.

• No net impact on governmental funds but does impact the proprietary/enterprise fund and government‐wide financial statements.

• Significant pension disclosures in Note IV.B.


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Other Postemployment Benefit (“OPEB”) Accounting:• Relates to the City’s retiree health insurance plan (“OPEB Plan”)

• Relates to retiree health insurance provided to City employees

• No impact on governmental funds but does impact the City’s enterprise fund and government‐wide financial statements:• Decrease of $914k from 2019, due to favorable experience and higher contributions to the OPEB Plan than required.

• Net OPEB liability at September 30, 2020 of $2.3M.

• Actuarial Determined Contribution of $225k

• Significant OPEB disclosures in Note IV.C.

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Other Items of Note:• Total capital assets were $31.0M at September 30, 2020 –increase of $0.5M from September 30, 2019:• Total capital asset additions of $2.2M which consisted mainly of:• Construction in progress of $1.2M for picnic shelters, City park upgrades, water upgrades on East Madison and Ross Cannon streets, and the Langrum water line upgrade

• Vehicle purchases‐ $0.8M• Other capital assets ‐ $0.2M

• Net disposals of $26k• Depreciation expense of $1.7M


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Other Items of Note:• Total long‐term obligations outstanding at September 30, 2020 were $5.5M– increase of $0.5M from September 30, 2019:• Issuance of capital leases for $1.1M for vehicles, sanitation trucks, IT upgrades, and radios for the fire department.

• Principal payments of $0.6M made during 2020.

• Legal debt limit was $2.5M (8.0% of assessed value) for which the City did not have any applicable outstanding debt.

• Total payments for FY 2021 on outstanding debt/capital lease obligations are expected to be $935k ($826k in principal and $109k in interest).

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Other Items of Note:• On March 11, 2020, the World Health Organization declared the coronavirus (COVID‐19) outbreak a pandemic. The COVID‐19 outbreak in the United States has resulted in a significant impact on the economy and the financial markets. If this pandemic continues for a sustained period of time, the City may experience significant decreases in its (a) growth‐oriented revenues (i.e. business licenses, building permits, hospitality taxes, etc.), (b) charges for services (i.e. utility charges, recreation charges, etc.), and (c) property tax revenues (i.e. business closures/failures, foreclosures, less vehicle purchases/taxes, etc.).


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AUDITING/ACCOUNTING UPDATE:• Future Significant Changes in Accounting Principles:• In January 2017, the GASB issued Statement No. 84 “Fiduciary Activities” to provide new guidance on accounting for fiduciary activity and will become effective in FY 2021 (one‐year deferred implementation date was provided due to the health pandemic). The City’s firemen’s 1% agency fund will need to be included in the General Fund or in a special revenue fund for FY 2021. We will also need to review the City’s other funds/activities to determine whether any other need to be moved to a different fund type.• In June 2017, the GASB issued Statement No. 87 on “Leases” which will be applicable for the City for FY 2022 (one‐year deferred implementation date was provided due to the health pandemic). This will require that any significant leases with a lease term greater than one year to be recorded on the City’s statements of net position (treated very similar to debt).

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Compliance• Two findings – one related to the capital lease proceeds/interfund transactions and one related to liability balances.• Because the City’s Federal grant expenditures did not exceed $750k during FY 2020, a Single Audit was not required.

Management Letter• There were several recommendations for the City to consider. Management has discussed with staff the following items and has developed an appropriate response.• Formalize and Document Fraud Risk Management Policy• Internal Controls• Capital Assets• Interfund Activity


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Summary

• Unmodified opinion on the Financial Statements from Greene Finney, LLP.

• Good financial condition in the General Fund as of September 30, 2020.

• The City is making strong investments in the community and we expect to see strong returns in the future.

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MEMORANDUM



SUBJECT: Manager’s Report

DATE: May 4, 2021 Lake Caldwell Dam Update City staff continues to work with Shield Engineering in response to South Carolina Department of Health and Environmental Control’s Emergency Order of February 12 to address water level and dam issues at Lake Caldwell. Since mid-February, Shield Engineering and staff have lowered the lake by more than 12 feet using a series syphons and existing equipment, completed a preliminary Dam Inspection on March 10th, and submitted an Action Plan and Schedule to DHEC. In addition, staff continues to send DHEC daily and weekly reports on our progress to temporarily drain the lake. On April 26th we received a progress report from DHEC, titled Notice of Order Violation, which outlined our progress to completing the requirements of our original order. Specifically, DHEC continues to require the City to drain the lake to a safe operating level (completely drained and ongoing), submit an updated Plan of Action and detailed Schedule of Implementation (since the original only detailed a schedule to the end of March), complete a final detailed inspection of the dam (which will occur once it is drained), and submit an application for the repair or removal of the dam. Along with this order, DHEC has given the City new timelines and completion dates for these activities. The City will submit to DHEC by May 3, 2021 the information noted above (earlier) and will need to submit a permit application for repair and/or removal of the dam by July 1, 2021. Staff has asked Shield Engineering to provide preliminary cost estimates for both repair and removal activities. Their analysis will be presented to Council for consideration at the Council Workshop on May 17th. In June, Council will be asked to select a course of action (either repair or removal) and then a permit application will be filed with DHEC ahead of the July 1 deadline. Staff have been given assurances by DHEC that once the lake is drained and the permit is filed, a timeline for remediation of the dam (repair or removal) will be flexible. This will allow Council and staff an opportunity to identify funding and apply for available grants to aid in the remediation process. Highway 321 and Kings Mountain St. Temporary Closure We received notice recently that South Carolina Department of Transportation (SCDOT) will be temporarily closing HWY 321 between Inmans Cross Road and US 321 in connection with planned intersection improvements. The closure will begin May 17 and last until July 1. The detour will utilize US 321 and Inmans Cross Road. The net detour length is approximately 0.10 miles. The York County Pennies for Progress program awarded a contract to Eagle Construction for intersection improvements on US 321 at US 321 Business in York County.

City Council Meeting April 2021

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Date and time: Tuesday, April 6, 2021 06:00 PM Members Present : Mayor Mike Fuesser Councilmember Stephanie Jarrett Mayor Pro Tem Ed Brown Councilmember Steve Love Councilmember Jim Bradford Councilmember Denise Lowry Participants: City Attorney Mac Brice Lailu Mace City Manager Seth Duncan Kathy Holbert Finance Director Barbara Denny Amy Lynch Police Chief Andy Robinson Sean Lynch Matt Hickey Rena Strawhorn Jimmy Eubanks Gary Stewart Brandon Pridemore Everett Selby Joe Harris Miriam Selby Emery Johnston Rev. Carlton Brown Chris Holbert Charles Brewer Ruby Durand Melissa Rouse Tina Brown Leslie Lee Karen Fritz Valessa Davis Jason Tony Dontavious Williams Beth Bailey

1. Welcome and Call To Order Mayor Mike Fuesser

2. Prayer Mayor Pro Tem Ed Brown

3. Pledge of Allegiance Mayor Mike Fuesser

4. Presentations

4.1 Train Depot Deck

Cyndi Dandridge, York Area Council Board Chair for the York County Regional Chamber of Commerce, made a presentation of the deck repairs that need to be made to the train depot. Currently the Chamber is not occupying the train depot due to safety concerns regarding the deck. The Chamber has asked that the repairs be completed by July 15th or be released from their lease at that time. Councilmember Lowry made a motion to move forward with the RFP for the deck repairs, which was seconded by Mayor Pro Tem Brown. The motion passed with unanimous approval.


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5. Comments from the Public on Agenda Items

Rev. Carlton Brown and Dontavious Williams spoke in favor of the mask mandate. Charles Brewer and Chris Holbert spoke in opposition of the mask mandate. Rev. Carlton Brown and Melissa Rouse asked that the NAACP be kept informed about the status of elections in November. Matt Hickey and Charles Brewer spoke in opposition of delaying the elections. Charles Brewer spoke in favor of continuing with York County providing judicial services for the city’s municipal court. James Eubanks, Dr. Emery Johnston, Leslie Lee, Beth Bailey, and Chris Holbert all support restricting which streets that large trucks can utilize. Beth Bailey is in favor of the facade grant program. Chris Holbert is excited about the development in the city. Brandon Pridemore spoke in support of the Black Highway Water Line Agreement. Ruby Durant spoke about a concern regarding a tree at Cedar Terrace Apartments.

6. City Manager’s Report

6.1 Upcoming Events

City Manager Duncan gave an overview of upcoming events such as Silver In The City, a summer concert series, and Summerfest.

6.2 Downtown Beautification Update

City Manager Duncan reviewed the ways that the $100,000 in budgeted funds for downtown beautification will be spent. Several trees have been removed, new banners will be hung, new wayfinding signage will be added to the downtown area, a planting event for downtown, and other improvements.

7. Council Minutes: Regular, March 2, 2021, Judicial Advisory Panel Committee, March 9, 2021, Emergency Called Meeting, March 9, 2021, Work Session, March 15, 2021, and Special Called Meeting, March 25, 2021 Councilmember Jarrett made a motion to approve all sets of minutes, which was seconded by Councilmember Love. The motion passed.

8. Monthly Financial Report Finance Director Barbara Denny

Finance Director Denny reported that the financial report was through February 28th. The general fund is doing well and the majority of tax revenue has been received. Currently in the general fund revenue is above expenses. That will even out over the next several months. The enterprise fund is a little behind on revenue.

9. Old Business : None


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10. New Business 10.1 First Reading, Ordinance 21-649, Economic Development Incentive Program Councilmember Bradford made a motion to approve first reading of Ordinance

21-649, which was seconded by Councilmember Jarrett. The motion passed. 10.2 Façade Improvement Grant Program Councilmember Jarrett made a motion to approve the Facade Improvement

Grant Program, which was seconded by Mayor Pro Tem Brown. The motion passed.

10.3 Black Highway PUD Waterline Agreement Councilmember Bradford made a motion to approve the Black Highway PUD

Waterline Agreement, which was seconded by Councilmember Jarrett. The motion passed.

10.4 Discussions • Municipal Court Judges

Jim Bradford made a motion as follows: (1) City Council will appoint two judges to fill the unexpired two year terms of York’s two Municipal Judgeships by reopening the nominating process immediately. Once judges are approved by City Council, they will serve until December 31, 2021, and will be eligible for reappointment for two terms beginning January 1, 2022. (2) The salary of each judge, which may not be reduced during his or her term of office, shall be $18,500 annually, prorated for the remainder of the current term of office. 3) Each judge shall alternate and serve as Administrative Judge every six months. 4) The city manager with negotiate with the County to secure weekend coverage in the city municipal court by magistrates for bonds and arrest warrants from 5pm Friday to 8am Monday at a cost not to exceed, $12,000, which was seconded by Councilmember Love. The motion passed with Councilmembers Lowry, Love, Bradford, and Mayor Pro Tem Brown voting in support and Councilmember Jarrett and Mayor Fuesser voting in opposition.

• November Elections

Councilmember Love suggested creating a task force and to bring in experts who can speak about the pros and cons of holding or postponing the November election. Mayor Fuesser suggested Wanda Hemphill from York County Voter Registration. Councilmember Love suggested someone from the ACLU, Councilmember Lowry suggested someone


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from the South Carolina Elections office in Columbia, and Councilmember Bradford suggested brining in someone from MASC. This topic will be discussed at the council work session on April 20th at 5pm.

• Sidewalk Repair Priorities

Councilmember Jarrett suggested that the most frequently traveled sidewalks should be repaired. Councilmember Love suggested that West Madison and Washington Streets be repaired. Mayor Fuesser suggested that we take care of the sidewalks that are in the worst shape and Roosevelt Street needs attention as well.

• Mask Mandate

Mayor Fuesser opened up discussion about this topic. It was determined that there are four members of council who are still in favor of keeping the mask mandate and there was no further discussion.

• No Thru Trucks

There was discussion about an ordinance limiting truck traffic on Springdale. It was the consensus of council to proceed with an additional ordinance, if possible, for North Congress Street between Liberty and Madison Streets. It was discussed for the city to install additional “No Thru Truck” signs where signage is already missing or insufficient. It was also discussed to authorize overtime for additional enforcement by the police department. Council reviewed a proposed ordinance for Springdale, Ordinance 21-650. Councilmember Bradford made a motion to approve first reading of Ordinance 21-650 which was seconded by Councilmember Love. The motion passed.

11. Mayor’s Report

Mayor Fuesser read the Fair Housing Proclamation and discussed the importance of that here in the City of York. Mayor Fuesser asked that all of the councilmembers read the “How to Conduct Effective Meetings” publication provided to them and to discuss council meeting protocol at the next city council work session.

12. Executive Session: To Discuss Matters Related to Proposed Purchase of Property

Councilmember Bradford made a motion to go into executive session to discuss a matter related to the purchase of property was seconded by Mayor Pro Tem Brown. The motion passed.


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13. Upon Returning to Open Session, Council May Take Action on Matters Discussed in Executive Session

Councilmember Jarrett made a motion to exit executive session, which was seconded

by Mayor Pro Tem Brown. The motion passed. Councilmember Bradford made a motion for the City of York to acquire the E.C. Black

Building from York County as discussed in executive session and contingent upon resolution of the York County Government Building parking spaces issue, which was seconded by Councilmember Lowry. The motion passed.

14. Adjourn

Councilmember Jarrett made a motion to adjourn the meeting, which was seconded by Councilmember Mayor Pro Tem Brown. The motion passed. The meeting was adjourned at 8:39 pm.

Respectfully Submitted,

Cynthia J. Wyatt Municipal Clerk

City Council Work Session April 2021

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Date and time: Monday, April 20, 2021 05:00 PM

Members Present: Mayor Mike Fuesser Councilmember Steve Love Mayor Pro Tem Ed Brown Councilmember Denise Lowry Councilmember Jim Bradford Councilmember Marion Ramsey Councilmember Stephanie Jarrett Participants: City Manager Seth Duncan Finance Director Barbara Denny Community Events Manager Amy Gonzalez Matt Hickey

1. Welcome and Call To Order Mayor Mike Fuesser

2. Prayer Mayor Pro Tem Ed Brown

3. Pledge of Allegiance Mayor Mike Fuesser

4. Executive Session:

♦ Receipt Of Legal Advice Relating To Pending, Threatened, Or Potential Claim Or

Other Matters Covered By The Attorney-Client Privilege

♦ Discussion Of Matters Relating to the Proposed Location, Expansion, Or The Provision Of Services Encouraging Location Or Expansion of Industries Or Other Businesses In The Area Served By The Public Body

Councilmember Bradford made a motion to go into executive sessions to discuss receipt of legal advice relating to pending, threatened, or potential claim or other matters covered by the attorney-client privilege and to discuss matters relating to the proposed location, expansion, or the provision of services encouraging location or expansion of industries or other businesses in the area served by the public body, which was seconded by Councilmember Love. The motion passed.

5. Upon Returning to Open Session, Council May Take Action on Matters Discussed in Executive Session Councilmember Love made a motion to exit executive session, which was seconded by Mayor Pro Tem Ed Brown. The motion passed. Councilmember Bradford made a motion to hire outside legal representation related to the potential environmental lawsuit, which was seconded by Councilmember Ramsey. The motion passed.

City Council Work Session April 2021

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6. Discussions

♦ November Elections

Dr. John Rouff and Jeff Shacker discussed the different facets regarding continuing with holding the elections in November or delaying the municipal elections until after the census data is received. There are no laws that would require a delay in the election. There also are no laws that would prohibit the city from moving forward with the elections or prohibit the city from delaying the elections. Both Dr. Rouff and Jeff Shacker stated that this is a decision for the local council to decide based on what they feel is the best thing for their community.

♦ How To Conduct Effective Meetings

Mayor Fuesser discussed the idea of having language in our ordinances that states how an item that city council is discussing can be debated. Mayor Fuesser did state that we could leave things the way that they are. It was advised by MASC that we formally incorporate Robert’s Rules of Order into our ordinances. It was suggested to add a limit on debate time to the current ordinance and have a draft of that ordinance in May.

♦ Summerfest

Amy Gonzalez gave an overview of the plan for Summerfest. She summarized the proposed events, attractions, vendors, and the footprint for the event. She unveiled the new Summerfest logo. She also discussed hopes for a golf tournament, corn hole tournament, bike ride, and 5k run. There was also discussion of a tennis tournament.

• Logo/Branding Guidelines

Briana Francis from Visit York County discussed the revised logo and branding for the City of York. She also discussed wayfinding signage and beautification in the city to promote the fact that the City of York is The White Rose City.

7. Adjourn

Mayor Pro Tem Brown made a motion to adjourn the work session, which was seconded by Councilmember Bradford. The motion passed. The meeting adjourned at 7:31 pm.

Respectfully Submitted,

Cynthia J. Wyatt Municipal Clerk

MEMORANDUM



SUBJECT: Old Business

DATE: May 4, 2021

Second Reading, Ordinance 21-649 Economic Development Incentive Program 2021 Council is considering Second Reading of an ordinance to modify the City’s Economic Development Incentive Program to allow additional property zoning types in the local historic district to be eligible for the incentive program. In addition, the proposed ordinance lowers the incentive threshold in the local historic district to $500,000. The purpose of these changes are to encourage additional investments in the local historic district. Second Reading, Ordinance 21-650 Prohibiting Oversize Vehicle Traffic on Springdale Dr. Council is considering Second Reading of an ordinance to prohibit oversize vehicle traffic on Springdale Drive between E. Liberty Street and E. Jefferson St. The City has received concerns by residents that Springdale Drive has become a regular route for large trucks and oversized vehicles and is creating a traffic hazard and causing damage to roadways and private property. Staff has found that Springdale Drive is not suited to accommodate oversize vehicles and trucks and large truck restriction would better serve residents and drivers in that area. If adopted, signs will be placed to alert oversize vehicle drivers of the restriction, and allow York Police Department to cite violators as described in Section 1-11 of the City of York Code of Ordinances.

STATE OF SOUTH CAROLINA ) ) CITY OF YORK COUNTY OF YORK )

ORDINANCE 21-649 AMENDING CHAPTER 2 ADMINISTRATION, ARTICLE VI ECONOMIC DEVELOPMENT INCENTIVE PROGRAM FOR PURPOSES OF EXPANDING ECONOMIC DEVELOPMENT ACTIVITIES IN THE LOCAL HISTORIC DISTRICT

WHEREAS, the York City Council believes it is essential to the City’s efforts to continue fostering development and revitalization within the Local Historic District by encouraging private investments; and

WHEREAS, the York City Council recognizes the challenges and risks private investors face in pursuing economic development opportunities in a local historic district and the importance of preserving historical buildings and structures; and

WHEREAS, the York City Council believes that revitalization of the City’s Local Historic District

is critical to ensuring the future success of the community.

NOW, THEREFORE, BE IT ORDAINED by the City Council of York, South Carolina, assembled on the dates hereafter set forth, that Chapter 2, Administration, Article VI – Economic Development Incentive Program be amended as follows:

Sec. 2-402. – Definitions

Incentive area means the area in which the council has determined that the development and revitalization thereof is essential to preserving and improving the economy, society and culture of the city and enhancing the quality of life of the citizens thereof. The incentive area shall include all properties located in the gateway corridor overlay district (Ordinance No. 17-589) either currently or upon annexation and those properties zoned B-1 "central business" within the city's local historic district as identified in the City of York's official zoning map.

Sec. 2-405. – Eligibility criteria.

(d) The development must have a minimum threshold investment of $1,000,000.00 (the "minimum investment") in the Gateway Corridor and $500,000.00 in the Local Historic District. The minimum investment may be comprised of any combination of:

(1) Real property acquisition costs;

(2) The costs of physical improvements to real property;

(3) Or the costs of capital improvements to city infrastructure.

The minimum investment may be calculated based upon investment in a single property or the cumulative investment in multiple properties, each within the incentive area. Where multiple uses or businesses are to be located within a single development as separate businesses, the council may, at its discretion on a case-by-case basis, allocate appropriate portions of the total investment in the development to such separate business in order to allow such business to meet the minimum investment eligibility requirement.

MICHAEL D. FUESSER, MAYOR ATTEST: Municipal Clerk First Reading: ________________________ Public Hearing: ________________________ Second Reading: ________________________

STATE OF SOUTH CAROLINA ) ) CITY OF YORK COUNTY OF YORK )

ORDINANCE 21-650 PROHIBITING OVERSIZE VEHICLE TRAFFIC ON SPRINGDALE DRIVE

WHEREAS, the City of York, A South Carolina Municipal Corporation, does from time to time undertake efforts to keep its streets open and available to its citizens for their use; and

WHEREAS, concern has been expressed that Springdale Drive in the City of York has become a regular route for large trucks and other oversize vehicles, and same are creating a traffic hazard and also causing damage to roadways and private property; and

WHEREAS, Springdale Drive is not large enough to accommodate oversize vehicles or large

trucks, and such vehicles cannot easily turn onto said street from either end, and that turning difficult has caused traffic issues on both East Liberty Street and on East Jefferson Street; and

WHEREAS, The City of York has determined that this matter should be addressed in order that the residents of Springdale Drive and citizens of York who regularly travel East Liberty Street and East Jefferson Street be better served; and

WHEREAS, The City should be able to levy and collect fines or otherwise punish any violation of this through its proper police powers.

NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS: Upon adoption of this Ordinance on Second Reading, thru trucks over six (6) wheels shall not be allowed to enter onto, or travel upon, Springdale Drive for the entire length of said street, from the point that it intersects with East Liberty Street to the point that it intersects East Jefferson Street. This Ordinance shall be enforceable by the City of York Police Department, and violations shall be punishable as described in Section 1-11 of the City of York Code of Ordinances.

DONE IN COUNCIL ASSEMBLED on the dates hereinafter set forth.

MICHAEL D. FUESSER, MAYOR ATTEST: Municipal Clerk First Reading: ________________________ Public Hearing: ________________________ Second Reading: ______________________

MEMORANDUM



SUBJECT: Approval of Solicitations

DATE: March 2, 2021

Sidewalk Repair Council budgeted $15,000 in FY 2020-2021 for sidewalk repairs. The City currently maintains an extensive network of sidewalks, some of which have fallen in disrepair. Council recently discussed prioritizing sidewalk repairs and found that those in high traffic areas and of highest safety concern should be addressed first. Staff released a Request for Proposal (RFP) to replace the following sections of sidewalk:

Location Width Length 226 Jefferson St to Rail Road Ave. 4’ 1,030’ Highway 5 (near old Water Plant – 700 W. Liberty St) 5’ 160’ 119 West Madison St. 5’ 4’ 108 West Madison St. 4’ 44’ 6 West Madison St. 4’ 15’ 8 West Madison St. 4’ 20’ 354 East Jefferson St. 5’ 45’ North Roosevelt St. 4’ 840’

RFP responses are due to the City on Friday, April 30, 2021 at 2pm. A bid opening will be conducted and the full list of responses will be provided to Council during the meeting along with a recommendation. Train Depot Deck Replacement Council recently received a request from the York County Regional Chamber to repair and replace the deck at the Train Depot. Staff issued a Request for Proposal to remove the existing deck and replace it with a deck that would be sufficient for entry and exit of the building. Responses to the RFP are due Friday, April 30, 2021 at 3pm. A bid opening will be conducted and the full list of responses will be provided to Council during the meeting along with a recommendation by staff. In addition, staff will provide possible funding options for removal and replacement which may include use of fund balance and/or Tourism Tax funds. Wayfinding Signage Study As part of this year’s downtown beautification efforts, the City has released a Request for Qualifications (RFQ) from design firms and architectural firms with experience in conducting wayfinding signage studies. The City is looking to utilize approximately $40,000 in Tourism Funds for the creation and implementation of a Historic District Wayfinding Sign Strategy. The

firm selected will develop a comprehensive wayfinding strategy starting with the urban core. Responses to the RFQ are due Wednesday, April 28, 2021 at 2pm. A bid opening will be conducted and the full list of responses will be provided to Council during the meeting along with a recommendation by staff. This project is part of Council’s approved funding of $100k in Beautification and Streetscaping from the Tourism Fund (formerly H-Tax fund). WWTP Pre-Treatment Program Compliance The City has funds in the current budget to acquire professional and technical services related to the Pre-treatment Program updates required for issuance of a National Pollutant Discharge Elimination System (NPDES) permit for the facility. The program has not been updated since the issuance of the prior permit in 2017. Per US EPA and SCDHEC the program must be updated before the issuance of the new permit is granted. This outside of the scope of City staff to perform. A Request for Proposal (RFP) was released on April 6, 2021 to find a qualified and capable bidder to perform such work. The scope and specifications were advertised in accordance with the City’s procurement requirements. On April 21, 2021 at 2:00 pm in Council Chambers the sealed bids were opened by the Municipal Clerk and read aloud. The following bids were received:

Goldie Associates Engineering and Environmental - $5,500.00 Clearwater Inc. - $13,500.00

Staff recommends that City Council approve Goldie Associates Engineering and Environmental in the amount of $5,500 to perform Pre-Treatment Program updates for compliance purposes.

MEMORANDUM



Amy Gonzalez, Community Events Manager

SUBJECT: Special Events Applications


National Day of Prayer The Western York County Christian Ministerial Association (WYCCMA) will be hosting the National Day of Prayer event on May 6, 2021 from 12:00 to 1:00PM at the steps of City Hall. This event will feature members of the Ministerial Association who will lead in prayers for the nation, state and city. Approximate number of people to attend ~50. Beyond the Church Walls Gospel Program Tracy Long will be hosting the Beyond the Church Walls Gospel Program on May 22, 2021 from 3:00 to 8:00PM at the York Recreation Center. No city services are being requested. Volunteers from the singing concert will direct parking. Memorial Day Service The American Legion Post 66 will be hosting a Memorial Day Service at Veteran’s Memorial Park on May 30 from 3:30 to 5:30PM to honor the heroes that never came home. The event organizer is requesting road closure of Garner Street during the ceremony in order to record the service with as little background noise as possible. They are forecasting to welcome 175 people to the event.

4

Date of Application Submission: _________________________________________________

Name of Festival or Special Event: _______________________________________________

Location and/or Route of the Event: ______________________________________________

Note: A sketch/diagram must be attached to the application.

Proposed Date(s) of Event: ______________________________________________________

Alternate Date(s) for Event: _____________________________________________________

Event Setup time: ____________ to ____________

Actual Event: ____________ to ____________

Road Closure time: ________ to ____________

Breakdown time: ____________ to ____________

Estimated number of attendees (including event staff): _______________________________

Requesting Organization: _______________________________________________________

Address: _____________________________________________________________________

_____________________________________________________________________________

Purpose of the Event: ___________________________________________________________

Is your organization a charity or non-profit organization? ____________________________

Will the proceeds benefit your organization? If no, please specify which organization it will

benefit______________________________________________________________________

____________________________________________________________________________

This is a _____private ______public event to be held on ____private ____public property.

Permit Holder/Event Point of Contact: ____________________________________________

Mobile Number: _______________________ Email: _________________________________

CITY OF YORK

SPECIAL EVENT PERMIT APPLICATION

David Hall

Tuesday, March 30, 2021

David Hall

National Day of Prayer

David Hall

Steps of City Hall, City of York

David Hall

Thursday, May 6, 2021

David Hall

NA

David Hall

Noon

David Hall

12:45

David Hall

NA

David Hall

45

David Hall

Western York County Christian Ministerial Association (WYCCMA)

David Hall

2066 Filbert Hwy, York, SC

David Hall

Prayer for Nation, State, and City

David Hall

Yes

David Hall

NA

David Hall

X

David Hall

X

David Hall

David S. Hall

David Hall

803-322-7781

David Hall

[email protected]

5

Street Address: ________________________________________________________________

Additional Authorized Contact: _________________________________________________

Mobile Number: ________________________ Email: _______________________________

Planned Activities: _____________________________________________________________

Note: A proposed schedule of events must be attached to the application

Will inflatables or amusement rides be used at the event? ______ Yes ______ No

If yes, explain: ________________________________________________________________

Company name:________________________ City of York Business License #:________

Will motorized vehicles, equipment or animals be used for the event? _____ Yes _____ No

If yes, explain: _________________________________________________________________

Company name:________________________ City of York Business License #:________

**Note: All events that include the use of live animals, motorized vehicles or equipment, inflatables

(jump castles etc.) or other amusement rides are required to obtain a copy of the contracting

companies certificate of liability insurance naming the City of York as an also insured on general

liability.

Do you plan to have food trucks/vendors of any kind with items for sale? _____Yes ____ No

If yes, explain (include the items being sold and if cooking with grease):_________________

_____________________________________________________________________________

Does your event require the use of utility services such as power or water? ____ Yes ___ No

Note: Any additional utilities must be provided at the applicant’s expense

If yes, explain: ________________________________________________________________

Will alcohol be served at the event? ______ Yes ______ No

If yes, explain (and include, how do you plan to ensure/enforce that only those that are of

legal drinking age are consuming/purchasing alcohol ) :

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Will amplified sound be used at the event? ______ Yes ______ No

If yes, explain: ________________________________________________________________

David Hall

120 Education Ln, York, SC 29745

David Hall

Amanda Robertson

David Hall

704-301-8645

David Hall

[email protected]

David Hall

Prayer for various facets of national and local life (SEE ATTACHED)

David Hall

X

David Hall

X

David Hall

X

David Hall

X

David Hall

Power for small amplification for those leading in prayer

David Hall

X

David Hall

X

David Hall

See Above

6

Will tents be used at the event? ______ Yes ______ No

If yes, explain (include size and type of tents): ______________________________________

______________________________________________________________________________

Will signs or banners be erected at the event? ______ Yes ______ No

If yes, explain (include size and locations): __________________________________________

______________________________________________________________________________

Will city staff be responsible for street /public clean-up at the event? _____ Yes _____ No

If yes, explain (include extent of clean-up and if waste containers are needed):

_____________________________________________________________________________

______________________________________________________________________________

Have arrangements been made for restroom facilities? _____ Yes _____ No

If yes, explain (include locations of restrooms and service provider):

______________________________________________________________________________

______________________________________________________________________________

Describe in detail your plan to control parking, crowds, and vehicular traffic: This should

include the number of officers required for crowd/traffic control and arrangements for medical

assistance if needed. The cost for officers at any event is $45.00 per hour. The full amount must be

paid 14 days prior to the event or the event will be cancelled.

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________

List any/all streets which may need to be closed during the event (include date and times of

proposed closures):

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

David Hall

X

David Hall

X

David Hall

X

David Hall

X

David Hall

NA

David Hall

NA

7

Are you requesting barricades for road closures (fees may apply)? ______ Yes _______ No

Note: If yes, include a list of location(s) and a map designating the location of each barricade, the

number needed, and person responsible for barricades.

______________________________________________________________________________

______________________________________________________________________________

Please provide any additional information that may be helpful:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

RELEASE and INDEMNIFICATION

In consideration for being permitted to use public facilities and/or facilities owned by the City of York, Applicant

agrees to indemnify, release and hold harmless the City of York, its officers and employees from and against all

liability, claims, and demands which are incurred, made or brought by any person or entity on account of

damage, loss or injury, including, without limitation, claims arising from property loss or damage, bodily injury,

personal injury, sickness, disease, death, or any other loss of any kind whatsoever which arise out of or are in

any manner connected with the use of the facilities whether any such liability, claims, and demands result from

the act, omission, negligence, or other fault on the fault of the City of York, its officers, or its employees or from

any other cause whatsoever. Your organization is fully responsible for complying with all applicable laws and

safety procedures. This permit does not authorize you to enter upon private property or in any way hinder or

obstruct pedestrian or vehicular traffic. In order to protect the general health, safety and public welfare of its

citizens, The City of York reserves the right to deny and/or modify the conditions of this permit or to cancel it

entirely if it is deemed appropriate by the City of York.

Application Submitted By: Name & Title ____________________________________________

Signature: _____________________________________________ Date:

David Hall

X

David Hall

David S. Hall, President WYCCMA

David Hall

David Hall

March 30, 2021

National Day of Prayer 2021 Thursday May 6, 2021 • Noon • City Hall, York

Hosted by Western York County Christian Ministerial Association (WYCCMA)

Welcome Rev. David S. Hall President, WYCCMA Proclamation Mayor Mike Fuesser

City of York, South Carolina Scripture Reading Prayer for our Schools

Prayer for our Veterans

Prayer for First Responders

Prayer for the Aging Prayer for Families and Youth Prayer for Justice

Prayer for our City Prayer for our State

Prayer for our Nation

Prayer for the Church Benediction

David Hall

ATTACHMENT: PROPOSED SCHEDULE OF EVENT

MEMORANDUM

TO: City Council


Andy Robinson, Police Chief

SUBJECT: Traffic Enforcement Mutual Aid Agreement


ISSUE Council is being asked to consider providing its continued support for and participation in the 16th Judicial Circuit Traffic Enforcement Mutual Aid Agreement. BACKGROUND On April 3, 2021 Sergeant Chris Rowe with the Rock Hill Police Department Traffic Enforcement Unit emailed all York County law enforcement agency heads notifying them that the Mutual Aid Agreement entered into by all agencies for the purposes of Multi-jurisdictional traffic enforcement for the South Carolina Law Enforcement Network (SCLEN) had expired. The purpose of the agreement is to provide law enforcement support among and between all jurisdictions in the 16th Judicial Circuit on an as needed basis. A new/updated agreement has been drafted which included only one change to the original agreement. The agreement now includes an automatic annual renewal, with the option of withdrawing from the agreement at any time. If City Council agrees and approves the agreement, York will continue to participate in SCLEN enforcement efforts and campaigns in the State of South Carolina’s 16th Circuit. RECOMMENDATION Staff recommends Council approve the Traffic Enforcement Mutual Aid Agreement as presented.

city of yorkc22f4068-92bf-4ebb... · 2021. 5. 4. · york, south carolina 29745 (803) 684-1705 fax...

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