city university of new york colin chellman, ph.d. associate dean for institutional research cheryl...
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CITY UNIVERSITY OF NEW YORK
COLIN CHELLMAN, PH.D.ASSOCIATE DEAN FOR INSTITUTIONAL RESEARCH
CHERYL LITTMAN, PH.D. DIRECTOR OF THE PERFORMANCE MANAGEMENT PROCESS
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CUNY Institutional Data for Research and Policy
Analysis
The City University of New York2
Largest Public Urban Higher Ed System in the US
23 Institutions, community, senior and graduate colleges
Located across all 5 boroughs of New York City and online
272,000 degree-seeking students250,000 adult and continuing education studentsRacially, ethnically, socioeconomically diverse7,300 full-time and 11,000 part-time Faculty
The Institutions of CUNY3
24 colleges and professional schools 11 senior colleges
7 baccalaureate + 3 “comprehensive” colleges
7 community colleges Macaulay Honors College CUNY Graduate School CUNY Law School CUNY Graduate School of Journalism CUNY School of Professional Studies CUNY School of Public Health
Undergraduate Student Profile4
Senior Colleges Community Colleges TotalUndergraduates Total Undergraduate Enrollment N 137,220 91,264 228,484Female % 58.6 58.6 58.6Race/Ethnicity American Indian/ Alaskan Native % 0.2 0.3 0.3 Asian % 19.3 15.4 17.7 Black % 25.7 29.0 27.0 Hispanic % 24.0 36.6 29.0 White % 30.7 18.8 26.0Age Mean 24.0 24.0 24.025 Years and Older % 28.5 28.2 28.4Attend Part Time % 30.3 39.4 33.9Born outside of U.S. Mainland % 42.9 43.7 43.3
Countries of Ancestry N 206 190 210Native Language Other than English % 41.8 46.3 43.6Languages Spoken N 165 165 189Pell Grant Recipients2 % 52.8 64.5 57.3Household Income Less than $20,0003 % 32.8 46.2 38.1First Generation in College3 % 41.5 48.4 44.2Married3 % 13.4 13.7 13.6Supporting Children3 % 13.2 15.6 14.2Work For Pay more than 20 hours per week3 % 33.2 29.8 31.8
What is institutional research?5
Institutional research is a form of “organizational intelligence,” providing decision makers with information about an institution, its educational objectives, goals, and purposes, environmental factors, processes and structures to more wisely use its resources and more successfully attain its objectives and goals.
-- Knight (2003). The Primer for Institutional Research
Institutional Research at CUNY6
Provides support for… University accountability Policy analysis Outcomes Assessment Academic program review and accreditation Program evaluation Regulatory reporting to federal, state, city
government Press inquiries Reporting to commercial and inter-
institutional agencies Marketing
Who we study7
Students Applicants Enrolled Students – undergraduates and
graduate students Degree recipients
Faculty Profiles Workload
Institutional Data Sources
Freshman and Transfer Application Processing Data System
Student Information SystemBasic Skills TestsFinancial Aid PackagingFinancial Aid Disbursement
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Institutional Data
Student Data Applications/High School Background Enrollments/Registrations Basic Skills Test Scores Financial Aid Degrees granted
Employee Data Work History Teaching and other activities
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Organization of Institutional Data
Operational Systems Transactional data systems, live, changing
Frozen Extracts Census data snapshots of operational data systems Systematic, repeatable
Relational Databases Data organized to facilitate analyses
Cross section/Trend reporting Longitudinal tracking
Oracle Database, data organized into: Fact tables Dimension tables Lookup tables
End-user layer developed to make data more accessible
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How are data moved from operational systems into a data warehouse?
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Step 1. Snapshots are extracted from operational systems. Step 2. Extracted files are reformatted and cleaned. Step 3. Pre-processed files are loaded into staging tables and
metadata are loaded into lookup tables in an Oracle relational database.
Step 4. Data in the staging tables are migrated to normalized tables.
Step 5. Summary tables and other high performance query structures are created from the normalized tables and lookup tables.
Step 6. Semester-based fact and dimension tables are created from the normalized tables and lookup tables.
Step 7. Longitudinal fact tables are created from the semester-based fact and dimension tables.
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CUNY IRDBData Flow Diagram
CAS(freshmanadmissions)
Special Reports
StandardizedFiles
Joins fromMultiple Tables
acrossMultiple Terms
Group bySelectedColumns(SQL)
OracleDiscovererCrosstabs
Ad-HocQueries
Migrate Datainto Oracle9iEnvironment(SQL*Loader)
NormalizeData
(PL/SQL)
OracleForms
CUNY Data Bookon InstitutionalResearchWeb Site
Extract Files
OracleDiscovererTables
ASTA(transfer
admissions)
SHOW(enrollment)
SKAT(skills tests)
PERF(grades)
GRAD(degrees)
NCES (job survey)
SFA(financial aid)
Clearinghouse(transfers to non-CUNYcolleges)
Reformatand CleanInput Files(SPSS)
Create Factand Dimension
Tables(SQL)
Migrate Datainto Oracle 9iEnvironment(SQL*Loader)
Type orCut and Paste
SPSSfor
Windows
Crystal Reportsand
Oracle Portal
InstitutionalResearchers
UniversityAdministrators
Public Users
OracleDiscovererCrosstabs
StagingTables
Code Descriptionsfrom File Layouts
PC Files
OperationalData Store(normalizedstudent-level
data)
LookupTables
(metadata)
Flash Enrollment
SummaryTables
(denormalizedaggregate-level
data)
DataWarehhouse(denormalizedstudent-level
data)
LongitudinalCohorts
(denormalizedstudent-level
data)Ad-HocQueries
Spreadsheets
CUNY OIRA Reports
• http://www.cuny.edu/ir
• http://www.cuny.edu/opr
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Overview: NYCDOE–CUNY Data Exchange
• CUNY/ DOE MOU Established in August 2008 A new two-way data-sharing agreement created an
opportunity to examine the common research goals of both institution.
• Research designed to support policy for: Administration Central office staff Schools and colleges
• Shared research agenda with focus on college readiness Policy questions informed by data What happens to DOE students in their first year at CUNY? What are predictors of college success?
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Gates_NLC_Using Data as Information to Drive Change_1_24_2012_cuny.pptx
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LTDB – Longitudinal Tracking Database
DOE and CUNY matched student records No reliable common identifier before matching Matching algorithm developed to ensure a degree of accuracy and reliability Match process identifies best match between DOE graduates and CUNY
enrollees Common identifier assigned to individual student records
Student data – DOE students who applied to or enrolled at CUNY
Data from both systems structured to facilitate trends and tracking over a student’s secondary and post-secondary career
Access for DOE and CUNY institutional researchersFlexible cohort definitionsItem and row-level security
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