civil registration system - government of...

CIVIL REGISTRATION SYSTEM(Introduction)

The Registration of Births and Deaths

Act,1969 (Central Act No.18 of 1969).

This Act may be called as RBD Act, 1969 and

it extends to the whole of India.

Section 1 covers commencement of RBD Act,

1969 and other related details.

CIVIL REGISTRATION SYSTEM(Definitions & Interpretation)

According to Section 2 of the Act it covers all the definitions

and interpretation related RBD Act.

Birth:

‘Birth’means Live Birth or Still Birth [Section 2 (a)].

Death:

Death means the permanent disappearance of all evidence

of life at any time after live birth has taken place [Section 2

(b)].


Foetal Death Foetal death means absence of all evidence of life prior to

the complete expulsion or extraction from its mother of aproduct of conception irrespective of the duration ofpregnancy [Section 2 (c)].

Live Birth Live birth means the complete expulsion or extraction

from its mother of a product of conception,irrespective of the duration of pregnancy, which, aftersuch expulsion or extraction, breathes or shows anyother evidence of life, and each product of such birth isconsidered live-born [Section 2 (d)].


Still Birth

Still birth means foetal death where a product of

conception has attained at least the prescribed

period of gestation [Section 2 (g)].

Foetal death where a product of conception has

attained at least 28 weeks of gestation is termed as

‘Still birth’ [Section 2 (g), Rule 3].

CIVIL REGISTRATION SYSTEM(Registration Establishment)

Registrar General of India (Sec. 3 – Appointment of

Registrar General and Delegation of Powers)

The Central Government may by notification inthe official gazette, appoint a person to be knownas the Registrar General of India.

Chief Registrar

The State Government may by notification in theofficial gazette, appoint a Chief Registrar for the

State.


District Registrar

The State Government may appoint a District

Registrar for each revenue district and such

number of Additional District Registrar as it thinks

fit who shall, subject to the general control and

direction of the District Registrar, discharge such

function of the District Registrar as the District

Registrar may from time to time authorise them to

discharge.


Registration Divisions

The State Government may by notification in the

official gazette, divide the territory within the State

into such registration divisions as it may think fit

and prescribe different rules for different

registration divisions.


Registrar

The State Government may appoint a Registrar for

each local area comprising the area within the

jurisdiction of a Municipality, Panchayat or other

local authority or any other area or a combination

of any two or more of them.

CIVIL REGISTRATION SYSTEM(Section 5, 6 & 7)

Section 5: Jurisdiction of the area for the Registrars.

Section 6: (1) Appointment of District Registrar for each region and Additional

District Registrar.

(2) Duties and responsibilities of District and Additional DistrictRegistrar

Section 7:(1) Appointment of Registrar of Births and Deaths for each local area

(2) (2)Recording of Birth and Death happening in the allotted area.Taking steps to cover all Births and Deaths for registration.

CIVIL REGISTRATION SYSTEM(Section 8 & 9)

Section 8:

(1) Duties of persons specified to report Birth or Death in the relevant Report

form

(a) Domiciliary events, Persons authorised to furnish information

(b) Hospitals or Nursing Home, Health Centre etc.

(c) Place like Jails

(d) Place like Choultry or Chatram or Hostel

(e) Baby found deserted in Public places (Headmen or corresponding Officer

(f) Any other place

(2) Specified person to report birth or death in places other than the above.

Section 9:Occurrence of Birth & Death in a Plantation information to be

furnished of Superintendent of plantation.

CIVIL REGISTRATION SYSTEM(Section 10)

Section 10:

(1) Specified persons to notify Birth and Death and certify the cause of death

i. Maternity assistant / ANM / Midwife of the area

ii. Keeper or owner set apart for disposal of bodies or person appointed by the LocalAuthority

iii. Any other person specified by Government

The above specified persons have to notify Birth or death that theyhave attended or that occurred in the area to the Registrar within the timeframe fixed

(2) With regard to the facilities available, Registrar has to obtain a certificateon the cause of death from such a person in the prescribed form

(3) Obtaining certificate on the cause of death from the Medical Officer whoattended the deceased during the last illness alongwith Death Report Form


Section 11: Signature of the informant to be obtained

Section 12: Issue of Free Birth / Death certificate to the person soon after

registration

Section 13:

i. Delayed Registration after 21 days but within one month with late fees,etc.

ii. After 30 days but within one year with the written permission of theprescribed authority with late fee.

iii. Registration of Birth / Death after one year by an order of Magistratewith late fee prescribed

iv. Without prejudice to action taken on the persons for not reporting thevital event within the prescribed time, registration of event to be madepending action.


Section 14: Registration of Births without name

Section 15: Correction in any entry of Birth & Death on the basis of State

Rules framed

Section 16:

i. Opening and Maintenance of Birth / Death Registers

ii. Printing & Supply of Registers


Section 17: Search of Birth & Death Registers

(1) On the basis of the State Rules on the payment of fees & postal charges

(a) Search

(b) issue certificate without cause of death pertaining to Death Certificate

(2) To be certified invoking section 76 of Indian Evidence Act, 1872 (1 of

1872)

Section 18: Inspection of the registration centers and registers by the

prescribed authority


Section 19:

i. Furnishing of report on registration to the Chief Registrar (Monthly

report / annual report)

ii. Publication of Annual Vital Statistical Report by the Chief Registrar

Section 20: Registration of Births & Death relating to the Indian citizens

outside India

i. Registration of Birth / Death in the Indian consulate as per citizenship

Act, 1955 (7 of 1955) and all such registration will be deemed to have

been made under this Act.

ii. In case of parents returning to India within 60 days of arrival Section 13

will apply after period of 60 days.


Section 21: Power of the Registrar to obtain information from the person

having knowledge of the event

Section 22: Power to give direction to the state by the Central Government

Section 23: Penalties

i. Failure to give information without reasonable cause

ii. Failure to divulge information

iii. Failure to give address or sign the register (Rs.50/-)

iv. Failure on the part of Registrar to register Birth / Death without any

reasonable cause (Rs.50/-)

v. Failure on the part of Medical Officer to issue certificate under sub-

section 3

vi. Contravention of the provision of the RBD Act, 1969

CIVIL REGISTRATION SYSTEM(Section 24, 25, 26 & 27)

Section 24: Power to compound Offences

i. Officer prescribed to penalise the person for offense

ii. Discharge of such persons

Section 25: Prosecution by the Officer prescribed by the Chief Registrar

Section 26: Registrar & Sub-Registrar are public servants

Section 27: Delegation of powers to the prescribed Officer by the State

Government


Section 28: Protection of action taken in good faith

i. No legal proceeding shall be initiated against Government or person

specified performing duty or anything done in good faith

ii. No legal action for any damage caused by the action taken in good

faith

Section 29: No provision in the RBD Act, 1969 shall be confused as

derogation of the provisions of Births / Deaths / Marriage

Registration Act, 1886

Section 30: Power to make Rules


Section 31: Repeal & saving

i. Subject to provisions of Section (29) coming into force of this Act

any law on the in force therein on the matters covered by this Act

shall stand repealed

ii. Notwithstanding the repeal. Any action that is not inconsistent with

the RBD Act, 1969 provisions shall be considered as done under

RBD Act, 1969

Section 32:

i. Removal of difficulties in the application of the provisions of the Act

with the approval of the Central Government

ii. Not possible after 2 years of implementation.

CIVIL REGISTRATION SYSTEM(Registration of Birth, Death and Still Birth)

Under Section 8 of the RBD Act read with Rule

8(1) for Institutional and 8(2) for Domiciliary of the

Puducherry RBD Rule 1999 .

CIVIL REGISTRATION SYSTEM(Registration of Foreign Births)

Registration of Foreign Birth is covered under

Section 20 of the RBD Act 1969 read with

Rule 20(1) of RBD Rule 1999.

CIVIL REGISTRATION SYSTEM(Delayed Registration, Name Correction, Name

Inclusion)

Delayed Registration of Births and Deaths under section 13(2) of the

RBD Act 1969 read with Rule 9(2) of Puducherry RBD rules 1999.

Name Correction of Births and Deaths under section 15 of the RBD

Act 1969 read with Rule 11 of the Puducherry RBD Rule 1999.

Name Inclusion under section 14 of the RBD Act 1969 read with

Rule 10(1) of Puducherry RBD rules 1999.

CIVIL REGISTRATION SYSTEM(Nature of Registration)

As per Section 7(2) of the RBD Act 1969, the Birth

and Death can be registered only at the place of

occurrence

CIVIL REGISTRATION SYSTEM(NRC & Maintenance of Registers)

NRC issued (Form 10) under section 17 of

RBD Act 1969 & Rule 13 of Puducherry RBD

Rule 1999.

Every year transfer of original Register to the

Special Officer, District court, to be made

under section 17(4) of Puducherry RBD Rule

1999.

CIVIL REGISTRATION SYSTEM(Signature Proceedings in the Registers)

If the Register has not signed by the former

Registrar, the present Registrar may sign the

Register.

CIVIL REGISTRATION SYSTEMFlow chart of Reporting System

CIVIL REGISTRATION SYSTEM(List Of Forms)

FORM NO.

1 - Birth report

1A - Birth report for Adopted Children

2 - Death report

3 - Still Birth report

4 - Medical Certificate of Cause of Death for institutional deaths

4A - Medical Certificate of Cause of Death for non-institutional deaths

CIVIL REGISTRATION SYSTEM

FORM NO.

5 - Certificate of Birth 6 - Certificate of Death 7 - Birth Register 8 - Death Register 9 - Still Birth Register 10 - Non-availability certificate 11 - Summary monthly report of Births 12 - Summary monthly report of Deaths 13 - Summary monthly report of Still

births

CIVIL REGISTRATION SYSTEM(Questionnaire)

Whether expansion of initial before name is

possible under section 15 of RBD Act 1969?

Whether ‘Alias’ in the name of a person can

be added subsequently in the registration of

Births and Deaths after the event has already

been registered?

CIVIL REGISTRATION SYSTEM(Quick Review)

KEY MESSAGES

Civil Registration is a continuous, permanent and compulsory recording ofthe occurrence and characteristics of vital events, such as, births, deaths,marriages, foeatal deaths and divorces

History of Civil Registration in India dates back to middle of nineteenthcentury

Prior to the Registration of Births and Deaths Act, 1969, the registrationpractices and procedures across the country varied widely

Registration of Births and Death Act, 1969 covers registration of Births,still birth and deaths. This is compulsory under the Act


Vital Statistics including registration of Births and Deaths falls under theconcurrent list of the Constitution of India. It is the joint domain of StateGovernments / UT Administration and the Central Government of India

Birth and Death certificate is a permanent record of the fact of occurrenceof the event and a conclusive proof of place and date of occurrence of theevent

Registration of an event includes issuance of extract of the prescribedparticulars from the register of births and death as soon as the event hasbeen registered.

Birth certificate is not a proof of nationality

Ensure that all birth and death events in the area under your jurisdiction areregistered


Informants and notifiers are key persons who provide information to

you

There is timeframe for registration of events

Understand the responsibilities casted upon YOU under RBD Act,

1969 and play your role effectively

Monitor registration of events (live and still births; deaths)and

delivery of registration certificates

Institute a mechanism for regular supervision of registration centers

/ hospitals

Strengthen capacity of CRS functionaries


Registration after 21 days is to be done as per the provisions of delayed

registration with fee

Ensure pre-requisites, like stationery

Sent Monthly reports to your higher authorities.

Ensure civil registration has become a regular agenda in all meetings

Use your powers to obtain information

Ensure quality of information on the basis of:

— Completeness

— Timeliness

— Accuracy

— Uniformity to ensure comparability


Utilize the civil registration data for district planning

Monitor reporting and registration levels of each district on monthlybasis

Institute a mechanism for supervision

Ensure coordination within the department and with departmentsengaged in Civil Registration

Submit reports timely

Utilize the civil registration data for planning at all levels (local toState)

civil registration system - government of...

Documents