civil services in idia upaam -...

Role of Civil Services in Role of Civil Services in

IndiaIndia

Presentation by:

Mr P. K. Misra

Establishment Officer and Additional Secretary

Department of Personnel and Training

Govt. of India

Structure of the Structure of the

presentationpresentation

�� Genesis of the Civil Services in IndiaGenesis of the Civil Services in India

�� Governance challenges faced by the nationGovernance challenges faced by the nation

�� Approach and Strategies for effective Approach and Strategies for effective governance governance

�� Reorienting role of the State Reorienting role of the State

�� Provisions for all India ServicesProvisions for all India Services

�� Criticality of inter service coordinationCriticality of inter service coordination

�� Expectations from Civil ServantsExpectations from Civil Servants

Genesis of Civil Services in Genesis of Civil Services in

IndiaIndia

�� Has its moorings in the Colonial Civil serviceHas its moorings in the Colonial Civil service

�� First administrators engaged in controlling First administrators engaged in controlling territories under the East India company territories under the East India company were the HEICS (were the HEICS (HonourableHonourable East India East India Company Civil Servants)Company Civil Servants)

�� Imperial Civil Service constituted in 1886Imperial Civil Service constituted in 1886--87 87 based on the recommendations of the Public based on the recommendations of the Public Service commissionService commission

�� Later changed to the Indian Civil Service Later changed to the Indian Civil Service

Genesis Genesis contdcontd……

�� Provincial Civil Service constituted in the 1890s on Provincial Civil Service constituted in the 1890s on the basis of the recommendations of the the basis of the recommendations of the AitchisonAitchisonCommissionCommission

�� This resulted in the application of the scheme of This resulted in the application of the scheme of cadre cadre organisationorganisation to the Administrative to the Administrative DepartmentsDepartments

�� For example the Forest and Public Works For example the Forest and Public Works Departments had both the imperial and provincial Departments had both the imperial and provincial branchesbranches

�� The basic pattern of the cadre system in the Civil The basic pattern of the cadre system in the Civil Service was thus established following the Service was thus established following the recommendations of the recommendations of the AitchisonAitchison CommissionCommission

Genesis Genesis contdcontd……

�� In 1912 the Islington commission was In 1912 the Islington commission was appointed and by 1934, the system of appointed and by 1934, the system of administration in India came gradually to administration in India came gradually to consist of seven All India Services and five consist of seven All India Services and five Central DepartmentsCentral Departments

�� All these were under the control of the All these were under the control of the Secretary of State and the Central Secretary of State and the Central departments under the joint Imperial and departments under the joint Imperial and Provincial controlProvincial control

�� After partition, the Indian Section retained After partition, the Indian Section retained the name the name ‘‘Indian Civil ServiceIndian Civil Service’’

CHALLENGES BEING CHALLENGES BEING

FACED TODAYFACED TODAY

�� Inequality in income levels and access to Inequality in income levels and access to servicesservices

�� Perception of governance Perception of governance

�� Enabling access to effective public services Enabling access to effective public services

�� Transparency and accountability issuesTransparency and accountability issues

�� Law & order situationLaw & order situation

�� CorruptionCorruption

�� Environmental issues / Sustainable Environmental issues / Sustainable developmentdevelopment

Mr. P. K. Misra, Establishment Officer and Additional Secretary,

Deptt. Of Personnel and Training. Govt. of India

APPROACH APPROACH

�� Enhancing Participation Enhancing Participation

�� Promoting Inclusive Growth Promoting Inclusive Growth

�� Reorienting Government Reorienting Government

�� Combating Corruption Combating Corruption

�� Integrating sustainability with Integrating sustainability with

developmentdevelopmentMr. P. K. Misra, Establishment Officer and Additional Secretary,


STRATEGYSTRATEGY

�� Role of state in crucial areas to be recognized Role of state in crucial areas to be recognized and reemphasized and reemphasized

�� Effective Public Service DeliveryEffective Public Service Delivery

�� Enabling environment for good governanceEnabling environment for good governance

�� Developing capable civil servicesDeveloping capable civil services

�� EE--governancegovernance

�� Creating awareness about environmental issuesCreating awareness about environmental issues

�� Steering Steering ‘‘policypolicy’’ towards sustainability towards sustainability



REORIENTING ROLE OF STATEREORIENTING ROLE OF STATE

�� Role of state in crucial areas to be Role of state in crucial areas to be recognized and reemphasized recognized and reemphasized

–– Public order, justice & rule of law Public order, justice & rule of law

–– Human resource development through Human resource development through education & health careeducation & health care

–– Infrastructure & sustainable natural Infrastructure & sustainable natural resource resource utilisationutilisation

–– Social securitySocial security



EFFECTIVE PUBLIC SERVICE EFFECTIVE PUBLIC SERVICE

DELIVERYDELIVERY

�� Providing access to public services, Providing access to public services,

especially to vulnerable groupsespecially to vulnerable groups

�� Benchmarking standards of delivery of Benchmarking standards of delivery of

services for assessment as well as services for assessment as well as

continuous improvement continuous improvement

�� Focus on citizenFocus on citizen--centric deliverycentric delivery



ENABLING ENVIRONMENT ENABLING ENVIRONMENT

FOR GOOD GOVERNANCEFOR GOOD GOVERNANCE

�� Quick and fair delivery of justice Quick and fair delivery of justice

�� Efficient Efficient redressalredressal of grievances of grievances

�� Transparency and accountability Transparency and accountability

�� Effective monitoring and evaluation for Effective monitoring and evaluation for strengthening programme and service strengthening programme and service deliverydelivery

�� Right to InformationRight to InformationMr. P. K. Misra, Establishment Officer and Additional Secretary,


DEVELOPING CAPABLE CIVIL DEVELOPING CAPABLE CIVIL

SERVICESSERVICES

�� Developing and maintaining capability Developing and maintaining capability

through continuous through continuous upgradationupgradation of of

skills skills

�� Recognition of merit and performance Recognition of merit and performance

based appraisal based appraisal

�� Protection for Protection for bonabona--fide fide decisions decisions

�� Stability of tenure Stability of tenure Mr. P. K. Misra, Establishment Officer and Additional Secretary,


EE--GOVERNANCEGOVERNANCE

�� Easy to access single point delivery of public Easy to access single point delivery of public services to citizens services to citizens

�� Automation of internal processes and minimizing Automation of internal processes and minimizing public interfacepublic interface

�� Introducing transparent procedures like eIntroducing transparent procedures like e--procurement, online land records maintenance etc. procurement, online land records maintenance etc.

�� Reduction in cost of delivery of services Reduction in cost of delivery of services

�� Learning from best practices and successes Learning from best practices and successes



Sustainable developmentSustainable development

�� Use of non conventional energy sourcesUse of non conventional energy sources

�� ForestationForestation

�� Complete ban on green fellingComplete ban on green felling

�� GovtGovt initiatives in collaboration with NGOsinitiatives in collaboration with NGOs

�� Creation of general awarenessCreation of general awareness



PROMOTING PROMOTING

TRANSPARENCY & TRANSPARENCY &

ACCOUNTABILITY ACCOUNTABILITY

�� Independent Judiciary Independent Judiciary

�� Right to Information Act Right to Information Act



RIGHT TO INFORMATIONRIGHT TO INFORMATION

�� Right to Information Act Right to Information Act

�� To ensure availability & accessibility to To ensure availability & accessibility to

information and bring out information and bring out

transparency in Government.transparency in Government.

�� Empowers the citizen to seek Empowers the citizen to seek

information from public authoritiesinformation from public authorities



RECENT REFORM RECENT REFORM

INITIATIVES INITIATIVES

Administrative Reforms Commission:Administrative Reforms Commission:

�� The Administrative Reforms Commission The Administrative Reforms Commission was set up to prepare detailed blueprint was set up to prepare detailed blueprint for revamping the public administration for revamping the public administration systemsystem

�� Mandate :to suggest proactive, Mandate :to suggest proactive, responsive, accountable, sustainable and responsive, accountable, sustainable and efficient administration at all levels of the efficient administration at all levels of the government.government.



The ARC has completed its term The ARC has completed its term

and presented 15 reports for the and presented 15 reports for the

government to consider, some of government to consider, some of

which are:which are:

�� Ethics in GovernanceEthics in Governance

�� Right to Information: Master Key to Good Right to Information: Master Key to Good GovernanceGovernance

�� Unlocking Human Capital: entitlements and Unlocking Human Capital: entitlements and GovernanceGovernance

�� Social CapitalSocial Capital--A shared destinyA shared destiny

�� Capacity Building for Conflict ResolutionCapacity Building for Conflict Resolution

�� Combating terrorismCombating terrorism

ARCARC’’ss Reports Reports contdcontd……

�� Local GovernanceLocal Governance

�� Citizen Centric AdministrationCitizen Centric Administration

�� Promoting e governance: the smart way Promoting e governance: the smart way

forwardforward

�� Public Order: Justice fro each.. Peace for allPublic Order: Justice fro each.. Peace for all

�� Crisis Management: From despair to hopeCrisis Management: From despair to hope

�� Strengthening Financial Management Strengthening Financial Management

SystemsSystems

PMPM’’S AWARD FOR EXCELLENCE S AWARD FOR EXCELLENCE IN PUBLIC ADMINISTRATIONIN PUBLIC ADMINISTRATION

�� A Scheme to acknowledge outstanding A Scheme to acknowledge outstanding

performance of civil servants. Focus is performance of civil servants. Focus is

on innovations, efficient service delivery, on innovations, efficient service delivery,

crisis management, leadership qualities crisis management, leadership qualities

etc.etc.

�� Annual release of Publication on Best Annual release of Publication on Best

PraticesPratices



Development of a Service Delivery Excellence Development of a Service Delivery Excellence Model provides a framework for Model provides a framework for organisationsorganisations to to assess and improve the quality of service assess and improve the quality of service delivery to citizens. delivery to citizens. This covers three processes:This covers three processes:

�� CitizenCitizen’’s charters charter�� Public Grievance Public Grievance RedressalRedressal SystemSystem�� Service Delivery CapabilityService Delivery Capability



Public Services BillPublic Services Bill

Bill proposed in 2007— covers the following :

� Extent and Definitions � Appointment to the Public Services � Public Service Values / Ethics� Performance Management and Accountability

� Conditions of Service � The Central Public Services Authority � Miscellaneous

Expectations from Civil Expectations from Civil

ServantsServants

�� Public Service ValuesPublic Service Values

�� Public Service CodePublic Service Code

Public Service ValuesPublic Service Values

� The Public Service and the Public Servants shall be guided by the following values in the discharge of their functions:

– (a) patriotism and upholding national pride;

– (b) allegiance to the Constitution and the law of the nation;

– (c) objectivity, impartiality, honesty, diligence, courtesy and transparency;

– (d) maintain absolute integrity.

Public Service CodePublic Service Code

� The Government shall promote the Public Service Values and a standard of ethics in the Public Service operations, requiring and facilitating every Public Service employee -– (i) to discharge official duties with competence and

accountability; care and diligence; responsibility, honesty, objectivity and impartiality; without discrimination and in accordance with the law;

– (ii) to ensure effective management, professional growth and leadership development;

– (iii) to avoid misuse of official position or information and using the public moneys with utmost care and economy; and

Public Service Code Public Service Code

contdcontd……

� (iv) function with the objective that Public Services and Public Servants are to serve as instruments of good governance and to provide services for the betterment of the public at large; foster socio-economic development, with due regard to the diversity of the nation but without discrimination on the ground of caste, community, religion, gender or class and duly protecting the interest of poor, underprivileged and weaker sections.

Provisions for All Provisions for All

India ServicesIndia Services

THE IAS (PROBATION) THE IAS (PROBATION)

RULES, 1954 RELATING TO RULES, 1954 RELATING TO

SENIORITYSENIORITY

�� Seniority of a Direct Recruit probationer is Seniority of a Direct Recruit probationer is determined on the basis of: determined on the basis of:

��UPSC MarksUPSC Marks

��Records in the Academy and in the StateRecords in the Academy and in the State

��Performance in the Final Examination (Performance in the Final Examination (rule 10rule 10) )

�� In case of equal marks, date of birth is taken into In case of equal marks, date of birth is taken into consideration for determining seniority.consideration for determining seniority.

�� In case of cadre change on personal request, In case of cadre change on personal request, he/she is placed below the DR officers of the he/she is placed below the DR officers of the changed cadre though the allchanged cadre though the all--India interIndia inter--se se seniority remain unchanged.seniority remain unchanged.

CONFIRMATIONCONFIRMATION

�� The following required for confirmation of a The following required for confirmation of a probationer:probationer:

��Completion of probation (course Completion of probation (course completion certificate issued by the completion certificate issued by the Academy)Academy)

��Recommendation of the Review Board of Recommendation of the Review Board of the State Governmentthe State Government

��Verification report of character and Verification report of character and antecedentsantecedents

��Vigilance clearanceVigilance clearance

�� Academy has been assigned the job of Academy has been assigned the job of sending the proposal for confirmation of IAS sending the proposal for confirmation of IAS probationers from 2005 Batch onwards to probationers from 2005 Batch onwards to the Central Government.the Central Government.

These are the set of rules which These are the set of rules which governs various matters relating governs various matters relating to the allocations, postings, cadre to the allocations, postings, cadre reviews, temporary addition to reviews, temporary addition to the cadre, exthe cadre, ex--cadre posts and cadre posts and other allied mattersother allied matters

IAS (Cadre Rules), 1954IAS (Cadre Rules), 1954

IAS (Cadre Rules), 1954IAS (Cadre Rules), 1954

�� There are total 24 cadres in the country out There are total 24 cadres in the country out of which 3 are joint cadres namely AGMUT, of which 3 are joint cadres namely AGMUT, AssamAssam--MeghalayaMeghalaya and Manipurand Manipur--TripuraTripura..

�� Each cadre has a Total Each cadre has a Total AuthorisedAuthorised Strength Strength which comprises of Senior Duty Posts along which comprises of Senior Duty Posts along with some reserves like Central Deputation with some reserves like Central Deputation Reserve, State Deputation Reserve, Training Reserve, State Deputation Reserve, Training Reserve, Leave & Junior Post Reserve.Reserve, Leave & Junior Post Reserve.

�� Under rule 4(2) of the cadre rules, a review Under rule 4(2) of the cadre rules, a review is carried out by the Centralis carried out by the Central Government in Government in consultation with the State Government consultation with the State Government concerned in every five years to make the concerned in every five years to make the cadre adjust to exigencies of time.cadre adjust to exigencies of time.

IAS (Cadre Rules), 1954 IAS (Cadre Rules), 1954 --ContdContd

�� Senior Duty Posts along with all reserves Senior Duty Posts along with all reserves

forms the Total forms the Total AuthorisedAuthorised Strength of a Strength of a

cadre.cadre.

�� The Total The Total AuthorisedAuthorised Strength is further Strength is further

divided into DR quota and Promotion quota.divided into DR quota and Promotion quota.

�� The Promotion Quota is 33.3% of The Promotion Quota is 33.3% of

SDP+CDR+SDR+TR.SDP+CDR+SDR+TR.

�� The Promotion Quota is meant for the The Promotion Quota is meant for the

Induction into the IAS from amongst the Induction into the IAS from amongst the

SCS/non SCS officers through promotion.SCS/non SCS officers through promotion.

AIS (CONDUCT) RULES AIS (CONDUCT) RULES

19681968

�� These rules are applicable to all AIS officers These rules are applicable to all AIS officers

including the probationers which provide that they including the probationers which provide that they

should:should:

��abide by these rules especially maintain absolute abide by these rules especially maintain absolute

integrity, devotion to duty and do nothing integrity, devotion to duty and do nothing

unbecoming of a member of the Service. (unbecoming of a member of the Service. (Rule 3Rule 3))

��not to adopt dilatory tactics toward the general not to adopt dilatory tactics toward the general

public and give due importance to public public and give due importance to public

representatives. (representatives. (Rule 3.2ARule 3.2A))

��not seek not seek favourfavour from private bodies/NGOs for from private bodies/NGOs for

employing his/her near relatives. (employing his/her near relatives. (Rule 4Rule 4))

AIS (CONDUCT) RULESAIS (CONDUCT) RULES--ContdContd

�� not to take part in elections and involve in not to take part in elections and involve in politics.(politics.(rulerule--55))

�� abide by rules in public utterance and giving abide by rules in public utterance and giving evidence to committees (evidence to committees (rule 6 & 8rule 6 & 8))

�� not to criticize any of the govt. policies (not to criticize any of the govt. policies (rule rule 77) )

�� not to communicate information not to communicate information unauthorizedlyunauthorizedly ((rule 9rule 9))

�� not to associate with any fund raising drive not to associate with any fund raising drive ––donations/contributions even for a charitable donations/contributions even for a charitable cause(cause(rulerule 1010))

AIS (CONDUCT) RULESAIS (CONDUCT) RULES-- ContdContd

�� He/she shall submit report of:He/she shall submit report of:

��asset and liabilities at the time of asset and liabilities at the time of joining.(joining.(rulerule

16)16)

��Subsequent transaction of immovable/movable Subsequent transaction of immovable/movable

property exceeding Rs.15,000/property exceeding Rs.15,000/-- .(.(rule 16rule 16))

��Gifts of more than 5000/Gifts of more than 5000/-- from near relatives from near relatives

and take permission for gifts of more than 1000/and take permission for gifts of more than 1000/--

from others. (rulefrom others. (rule 1111))

�� He/she should obtain prior permission of the He/she should obtain prior permission of the

Central/State Government for negotiating private Central/State Government for negotiating private

employment or involvement with any employment or involvement with any NGO.(NGO.(rulerule

1313) )

AIS (CONDUCT) RULESAIS (CONDUCT) RULES--ContdContd

�� Apart from these, the member of the Apart from these, the member of the

service should observe cultural norms service should observe cultural norms

avoid canvassing for furthering interest avoid canvassing for furthering interest

pertaining to his/her service, social norms pertaining to his/her service, social norms

relating to marriage, abide by laws relating to marriage, abide by laws

relating to consumption of intoxicants etc. relating to consumption of intoxicants etc.

((rules 17rules 17--2020))

�� A member of the service should not A member of the service should not

communicate directly with the Central communicate directly with the Central

Government or senior functionaries .Government or senior functionaries .

PERFORMANCE APPRAISAL PERFORMANCE APPRAISAL

REPORTREPORT--HIGHLIGHTSHIGHLIGHTS

�� Only one reporting, reviewing and accepting Only one reporting, reviewing and accepting authority(authority(rulerule 55))

�� Disclosure of the full performance appraisal reportDisclosure of the full performance appraisal report

�� Preparation of work plan in advance midPreparation of work plan in advance mid--term term review(Secreview(Sec--II II of Guidelines of PARof Guidelines of PAR))

�� Annual medical health checkAnnual medical health check--up up ((sch.Isch.I rule 3)rule 3)

�� Numerical Numerical gradingsgradings on work output, personal attributes and on work output, personal attributes and functional competencies (functional competencies (forms and Guidelinesforms and Guidelines))

�� Financial, moral and intellectual integrity (Financial, moral and intellectual integrity (Guidelines of Guidelines of PAR)PAR)

�� Pen picture on the overall qualities of the officer including Pen picture on the overall qualities of the officer including areas of strengths and lesser strengthsareas of strengths and lesser strengths (Guidelines of PAR)(Guidelines of PAR)

�� Recommendations relating to domain assignmentRecommendations relating to domain assignment(Guidelines of PAR)(Guidelines of PAR)

Deputation of AIS Deputation of AIS

OfficersOfficers�� Rule 6 Rule 6 –– Deputation of AIS Officers to various Deputation of AIS Officers to various organizations. AIS officer can go on organizations. AIS officer can go on deputation after serving 9 years in his/her deputation after serving 9 years in his/her cadre and if he/she is clear from vigilance cadre and if he/she is clear from vigilance angle angle

�� AIS officer has to cool off after every period AIS officer has to cool off after every period of deputation under Rule 6(1) and Rule of deputation under Rule 6(1) and Rule 6(2)(ii).6(2)(ii).

�� Central Government permits deputation of Central Government permits deputation of AIS officer under Rule 6(2)(ii) in consultation AIS officer under Rule 6(2)(ii) in consultation with the concerned State Government and with the concerned State Government and with the consent of the officer.with the consent of the officer.

�� Different tenures are provided for different Different tenures are provided for different deputationsdeputations

DEPUTATION OF AIS DEPUTATION OF AIS

OFFICERSOFFICERS�� Under Rule 6(1)Under Rule 6(1)�� to the posts of Government of India (Central to the posts of Government of India (Central Staffing Scheme).Staffing Scheme).

�� to autonomous bodies controlled by Central to autonomous bodies controlled by Central Government (Non Central Staffing Schemes Government (Non Central Staffing Schemes post).post).

�� to another State Government (Inter cadre to another State Government (Inter cadre deputation).deputation).

�� Under Rule 6(2)(i)Under Rule 6(2)(i)

�� to bodies controlled by the State Government on to bodies controlled by the State Government on whose cadre she/he is borne.whose cadre she/he is borne.

�� Under Rule 6(2)(ii)Under Rule 6(2)(ii)

�� to an international organization,to an international organization, an autonomous an autonomous body not controlled by the Government, or a body not controlled by the Government, or a private body.private body.

DEPUTATION OF AIS DEPUTATION OF AIS

OFFICERSOFFICERS

�� For deputation under Rule 6(2)(ii), the For deputation under Rule 6(2)(ii), the officer should not have dealt with the officer should not have dealt with the borrowing organization in the last five years.borrowing organization in the last five years.

�� A Committee under chairmanship of Cabinet A Committee under chairmanship of Cabinet Secretary screens application/ requests Secretary screens application/ requests seeking deputation under rule 6(2)(ii).seeking deputation under rule 6(2)(ii).

�� Recommendations of the Committee are Recommendations of the Committee are approved by the MOS (PP) (for officers approved by the MOS (PP) (for officers below the level of JS) and Prime Minister below the level of JS) and Prime Minister (for officers of the level of JS & above).(for officers of the level of JS & above).

Criticality of inter Criticality of inter

service coordinationservice coordination

THANK YOUTHANK YOU

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