CJ 228 – Risk CJ 228 – Risk ManagementManagement

Unit 6 SeminarUnit 6 Seminar

Housekeeping issues…Housekeeping issues…

Unit 5 gradesUnit 5 grades– Discussion boardDiscussion board– SeminarSeminar– Learning ActivityLearning Activity

Review of expectationsReview of expectations Upcoming assignmentsUpcoming assignments

– Midterm essays (Unit 5)Midterm essays (Unit 5) Current UnitCurrent Unit

– DBDB– Quiz Quiz

Contact Info: Chief Matthew Contact Info: Chief Matthew SelvesSelves

Contact info: Contact info: – Email – mselves@kaplan.eudEmail – mselves@kaplan.eud– Cell phone 705-500-4661Cell phone 705-500-4661– Office hours: Monday 7:30 to 8:30 PM/EST AIM: Office hours: Monday 7:30 to 8:30 PM/EST AIM:

chiefselveschiefselves Late work policyLate work policy Plagiarism policyPlagiarism policy Student resources:Student resources:

– Kaplan Writing CenterKaplan Writing Center– Career ResourcesCareer Resources– Student Support DeskStudent Support Desk

WRITING THE REPORTWRITING THE REPORT

UH OH! HERE WE GO AGAINUH OH! HERE WE GO AGAIN

Why Do I Need This?Why Do I Need This?

First it was First it was math, now it’s math, now it’s about writing. about writing. I’m supposed to I’m supposed to be studying be studying security!security!

This This IsIs About Security About Security

Gone are the good Gone are the good (or bad) old days (or bad) old days when security when security personnel were personnel were nothing more than nothing more than warm bodies in warm bodies in uniform. uniform. Employers now Employers now want want professionals.professionals.

What Do You Mean By What Do You Mean By Professionals? Professionals?

In the security field, In the security field, we expect we expect professionals to be professionals to be able to: able to:

Think and analyze Think and analyze problemsproblems

Develop solutionsDevelop solutions Present solutions in Present solutions in

an intelligent format, an intelligent format, both verbally and in both verbally and in writingwriting

Education is Vital to Education is Vital to Professionals and Professionals and Writing is Vital to Writing is Vital to

EducationEducationRemember how Remember how some of you have some of you have complained about complained about all the writing all the writing requirements here requirements here at Kaplan? Now you at Kaplan? Now you know why. Your know why. Your instructors care instructors care about your future.about your future.

But I Know How to But I Know How to WriteWrite

Really? This is not about how to write a Really? This is not about how to write a note to a friend. This is about note to a friend. This is about presenting evaluations and ideas in a presenting evaluations and ideas in a proper and professional manner. proper and professional manner.

Professional WritingProfessional Writing

Professional writing means:Professional writing means: Understanding the proper Understanding the proper

use of formal writing stylesuse of formal writing styles Using proper grammarUsing proper grammar Understanding sentence Understanding sentence

and paragraph structureand paragraph structure Understanding the need to Understanding the need to

have a good vocabulary have a good vocabulary and spelling knowledgeand spelling knowledge

Do you have all these skills?Do you have all these skills?

How Do I Obtain These How Do I Obtain These Skills?Skills?

Write more and have your work Write more and have your work critiqued by someone who has these critiqued by someone who has these skills (i.e., your instructor)skills (i.e., your instructor)

Learn the rules of formal writingLearn the rules of formal writing Use the American Psychological Use the American Psychological

Association (APA) writing style. It is Association (APA) writing style. It is only one of a number of formal writing only one of a number of formal writing styles, however, it is the preferred styles, however, it is the preferred format at Kaplan University.format at Kaplan University.

Why Do We Need APA?Why Do We Need APA?

Academic programs normally adopt Academic programs normally adopt a style of writing to maintain a style of writing to maintain consistency. However, it is less consistency. However, it is less about the style than it is teaching about the style than it is teaching you to write in a formal manner.you to write in a formal manner.

When you begin your professional When you begin your professional life, you may have to learn a new life, you may have to learn a new style, but the basics remain the style, but the basics remain the same.same.

You Must Learn To You Must Learn To Write in a Formal Write in a Formal

MannerMannerOtherwise, you will Otherwise, you will be just one face be just one face among many among many hoping to land a job.hoping to land a job.

Good verbal and Good verbal and writing skills can writing skills can help ensure your help ensure your success in your success in your profession.profession.

FIVE CRITERIA OF GOOD REPORTINGFIVE CRITERIA OF GOOD REPORTING

Reports are measured against Reports are measured against standardsstandards– AccuracyAccuracy– ClarityClarity– ConcisenessConciseness– TimelinessTimeliness– Slant (or pitch)Slant (or pitch)

AccuracyAccuracy

Readers rely on survey reportReaders rely on survey report Reports must be factualReports must be factual Reports should speak with authorityReports should speak with authority Reports must be supported Reports must be supported

w/evidencew/evidence Information must be validatedInformation must be validated Overlooked - perspectiveOverlooked - perspective

ClarityClarity

Must understand the subject matterMust understand the subject matter Poor structure - impediment to clarityPoor structure - impediment to clarity Effective communication thru outlinesEffective communication thru outlines Avoid certain terms and abbreviationsAvoid certain terms and abbreviations

– Acronyms, abbreviations, technical jargonAcronyms, abbreviations, technical jargon Set the stage for the reportSet the stage for the report Technical procedures muddy watersTechnical procedures muddy waters

ConcisenessConciseness

Eliminate the information Eliminate the information unessentialunessential

Easy flow and continuity of thoughtEasy flow and continuity of thought Short, simple, easy-to-understandShort, simple, easy-to-understand Long, complicated sentences, etc.Long, complicated sentences, etc. Dissected and rewritten sentencesDissected and rewritten sentences Do not leave out dateDo not leave out date

TimelinessTimeliness

Management takes its timeManagement takes its time Reports must be submitted timely Reports must be submitted timely

fashionfashion How to meet the objectives, How to meet the objectives,

timeliness, and thoroughness?timeliness, and thoroughness? Interim reports are designed to be Interim reports are designed to be

short and to the point.short and to the point.

SlantSlant

Consider the pitch of the reportConsider the pitch of the report Tone should be courteousTone should be courteous Impersonality Impersonality Exclude minor detailsExclude minor details Narrow mindedNarrow minded Identify certain aspects of the Identify certain aspects of the

companycompany

FormatFormat

Cover letterCover letter Body of the reportBody of the report

– Title, Introduction, Purpose, Scope, Title, Introduction, Purpose, Scope, and Findingsand Findings

Statement of OpinionStatement of Opinion– ConclusionConclusion

Thank you and good Thank you and good evening!evening!

Thanks for attending another Thanks for attending another great seminar. great seminar.

If you have any questions, I will If you have any questions, I will stay after for a while.stay after for a while.

Have a great week.Have a great week.