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Clackamas Fire District #1

Board Meeting Briefing Packet

October 15, 2018

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To safely protect and preserve life and property

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Board of Directors’ Meeting

Monday, October 15, 2018

Meeting Location: Mt. Scott Fire Station

6:00 pm

AGENDA

REGULAR SESSION

I. CALL TO ORDER PER ORS 192.610 TO 192.690

ORS 192.650 – The meeting is being recorded.

II. CHANGES TO AGENDA

III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON

SEPTEMBER 17, 2018 – (p. 5)

IV. PUBLIC COMMENT (The President will call for statements from citizens regarding

District business, not to exceed three minutes per person.)

V. PRESENTATION – RECOGNITION OF 2018 INTERNATIONAL

ASSOCIATION OF FIRE CHIEFS (IAFC) BEN FRANKLIN AWARD FOR

VALOR – Chief Charlton/Board of Directors

VI. PRESENTATION – OPERATION SANTA CLAUS PREPARATION – Battalion

Chief Deters

VII. BUSINESS – Action required

B-1 Request Board Approval of Revised Board Policy Manual – Chief Charlton –

(p. 14)

B-2 Request Board Approval of Funding for Remodeling of Lake Road Fire

Station #4 and Mt. Scott Fire Station #5 – Facilities Manager Scott Vallance

– (p. 44)

B-3 Request Board Discussion and Direction Regarding the Intergovernmental

Agreement with Estacada Fire District #69 – Chief Charlton / President

Syring – (p. 45)

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VIII. OTHER BUSINESS – No action required. (These items will be presented individually

by staff or other appropriate individuals. A synopsis of each item together with a brief

statement of the action being requested shall be made by those appearing on behalf of an

agenda item.)

OB-1 Legislative Update – Lobbyist Genoa Ingram

OB-2 Bond Update – Deputy Chief Hari

OB-3 Board Committee/Liaison Reports

Interagency Committee – Director Joseph/President Syring

Foundation Liaison – Director Trotter

Metro Policy Advisory Committee (MPAC) – Director Trotter

OB-4 Board Informational Updates / Comments

IX. INFORMATIONAL ONLY

A. Divisional Reports

R-1a. Chief’s Report – Verbal - Chief Fred Charlton

R-1b Business Services Division – Deputy Chief Doug Whiteley - (p. 48)

R-1b.1 Fire Prevention – Battalion Chief Burke Slater (p. 54)

R-1c Emergency Services Division – Deputy Chief Ryan Hari – (p. 66)

R-1c.1 Emergency Medical Services/Training – Division Chief Bill

Conway – (p. 70)

R-1c.2 Operations – Division Chief Mike Corless – (p. 85)

R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters –

(p. 106)

R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan

Kragero

R-1d Financial Services Division – Finance Director Christina Day – (p. 110)

B. Correspondence – (p. 133)

C. Informational Items – (p. 142)

D. Next Meeting

The next Board of Directors’ meeting will be on Monday, November 19, 2018 at 6:00

pm at Mt. Scott Station 5.

X. REGULAR BOARD MEETING RECESSED

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XI. EXECUTIVE SESSION REGARDING EXEMPT PUBLIC RECORDS

PURSUANT TO ORS 192.660(2)(f) AND CORRESPONDENCE FROM

DISTRICT’S LEGAL COUNSEL

XII. REGULAR BOARD MEETING RECONVENED

XIII. ADJOURNMENT

UPCOMING EVENTS:

October – Fire Prevention Month

October 20 – Open House – Station 3 – 1:00 pm – 3:00 pm




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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com

REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.)

September 17, 2018

I. CALL TO ORDER PER ORS 192.610 TO 192.690

ORS 192.650 – The meeting is being recorded.

President Wall called the meeting to order at 6:02 pm.

Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, Don Trotter, and Marilyn

Wall; Chief Fred Charlton; Deputy Chief Ryan Hari; Deputy Chief Doug Whiteley; Division

Chief Bill Conway; Division Chief Mike Corless; Public Information Officer Brandon Paxton;

Finance Director Christina Day; Battalion Chief Josh Santos; Battalion Chief Keith Smith;

Battalion Chief Brian Stewart; Battalion Chief Brian Rooney; Battalion Chief Josh Gehrke;

Battalion Chief Jonathan Scheirman; Volunteer Services Chief Steve Deters; Volunteer

Association President Ryan Kragero; Local 1159 President Karl Koenig; Deputy Fire Marshal

Captain Kari Shanklin; North Clackamas School District (NCSD) Superintendent Matt Utterback

and Chief of Staff Tiffany Shireman, and NCSD board member Mitzi Bauer; Genoa Ingram from

Court Street Consulting; Mark Aasland from Pace Engineers; Citizens John Kihlstrum and Chris

Hawes; and Executive Assistant Karen Strejc.

II. CHANGES TO AGENDA

Chief Charlton noted the revised agenda, which included B-2 for an architectural services

contract for the Training Center.

III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON

AUGUST 20, 2018

The motion passed unanimously to approve the minutes as written for the regular board

meeting on August 20, 2018.

IV. PUBLIC COMMENT

Karl Koenig, Local 1159 President, Happy Valley resident

Local 1159 President Koenig congratulated the negotiation teams of the Fire District and Local

1159 in ratifying the firefighter contract. It was noted the contract was well thought out, had

conscientious ideas, and was a good process. The BC contract was approved as well. Captain

Corless led the negotiations for the Local 1159, and did well. Local 1159 President Koenig

thanked the Fire District Board in advance for approving the contract.

http://www.clackamasfire.com/

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Chris Hawes, Damascus resident

At last month’s board meeting, Mr. Hawes invited staff and the Board to attend the Missing

Veterans Ceremony. Chief Charlton said the District would have representatives in attendance.

He thanked Volunteer Services Chief Deters and Volunteer Association President Kragero for

attending and noted that it meant a lot to him for staff to make the effort to attend.

V. ELECTION OF BOARD OFFICERS

President Wall asked for nominations for the position of President.

Director Cross nominated Director Syring and Director Joseph seconded the nomination.

No further nominations were offered, so nominations were closed. Affirmative votes were

cast by Directors Cross, Joseph, Trotter, Syring, and Wall.

The gavel was passed to the new President, Jim Syring.

President Syring thanked the Board for their support and was looking forward to supporting

firefighters and staff.

President Syring asked for nominations for Vice President.

Director Wall nominated Director Trotter and Director Cross seconded the nomination. No

further nominations were offered, so nominations were closed. Affirmative votes were cast

by Directors Cross, Joseph, Syring, and Wall.

President Syring asked for nominations for Secretary/Treasurer.

Director Wall nominated Director Cross and Director Joseph seconded the nomination. No

further nominations were offered, so nominations were closed. Affirmative votes were cast

by Directors Joseph, Syring, Trotter, and Wall.

VI. PRESENTATION – NORTH CLACKAMAS SCHOOL DISTRICT’S LOCAL

OPTION LEVY

Superintendent Matt Utterback reported that the North Clackamas School District (NCSD)

serves 17,000 students made up of 32 schools, and was the seventh largest district in Oregon.

The state of Oregon wasn’t providing adequate funding to NCSD to maintain its daily

operations. It’s anticipated that by 2019-2020, NCSD would have a shortfall of $17 million.

Currently, NCSD has implemented cost saving measures, which have resulted in cutting school

days, delayed purchasing student equipment and curriculum, fewer full time counselors, reduced

staff professional development time, and reduced staff salaries.

If the levy is voter-approved, the funds would prevent cutting teaching positions, retain class

sizes, and prevent canceling school days. If approved, it would cost up to $1.63 per $1,000 of

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assessed property value, or roughly $30 a month for five years for a home with a property value

of $221,800.

Mitzi Bauer, NSCD board member, encouraged the audience to vote for the levy if they were

voters living in the NSCD. People could help with canvasing neighborhoods or by donating

funds.

Handouts were provided to the Board and to staff. This information could also be found on

NCSD’s website: http://www.nclack.k12.or.us/.

VII. PRESENTATION – FIRE PREVENTION MONTH

Deputy Fire Marshal (DFM) Captain Kari Shanklin shared about the fall community events,

which began with the Hilltop Health and Safety Fair that took place on September 15. This year,

the Fire District partnered with NW Natural Gas and combined their “Get Ready” event with the

safety fair. NW Natural Gas provided hot dogs and chips for attendees.

Fire Prevention Month is next month and theme established by the National Fire Protection

Association is “Look. Listen. Learn. Be aware. Fire can happen anywhere.” Open houses were

scheduled for every Saturday in October at a fire station.

The Fire District distributed 11,000 flyers to the North Clackamas and Oregon City School

Districts regarding the theme’s safety tips and the fire station open houses schedule. In addition,

the flyer was placed as an ad through Pamplin Media, which was featured in the Clackamas

Review/Oregon City News. The Public Information Office will be placing consistent and targeted

safety messages on all of the Fire District’s social media platforms for the month as well.

VIII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE

Public Information Officer (PIO) Paxton, who began a five year position as the PIO on July 1,

2018, gave a presentation on the office’s goals.

Program Goals:

Develop Annual Communications Plan

Define Target Audiences with the Fire District

Enhance the Fire District’s Social Media Presence

Communications Plan:

Broken down by month

Include seasonal and demographic specific information

Broad representation of the Fire District

Define Target Audiences:

Use Fire District Demographics

Traditional and non-traditional media

Distribute content in a more focused way

http://www.nclack.k12.or.us/

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Enhance Fire District Social Media Presence:

Increase followers in each of the social media platforms by 5%

Twitter: 9,580 followers (by July 1)

Instagram: 1,409 followers (by July 1)

Facebook: 4,081 followers (by July 1)

Standardize external content formatting

PIO Paxton asked the Board if they have feedback or hear of gaps within the Public Information

Office to let him know.

IX. BUSINESS

B-1 Request Board Approval of Proclamation 18-04 for Fire Prevention Month – Theme

– “Look. Listen. Learn. Be aware. Fire can happen anywhere.”

DFM Captain Shanklin noted the proclamation declared October as Fire Prevention Month with

the theme: “Look. Listen. Learn. Be aware. Fire can happen anywhere.”

Director Trotter moved and Director Cross seconded the motion to approve Proclamation

18-04 for Fire Prevention Month – Theme – “Look. Listen. Learn. Be aware. Fire can

happen anywhere.” The motion passed unanimously.

B-2 Request Board Approval of Training Center Project Architectural Services

Contract DC Hari requested Board authorization for the Chief to enter into a contract for architectural

services with Hennebery Eddy Architects for the Training Center Upgrade Project, in the amount

of $139,450. Upgrades to the Training Center were identified in the May 2015 voter approved

capital bond. It was noted that though bond dollars were growing short, the identified needs

remain. In an effort to follow through with what the Fire District committed to voters for the

bond, the additional funds are needed.

The selection of Hennebery Eddy for this project was allowed through Board Resolution 17-02,

contracting with Hennebery Eddy for projects that include the Training Center.

Director Joseph moved and Director Wall seconded the motion to approve the Training

Center Architectural Services Contract with Hennebery Eddy Architects with an approved

cost of $139, 450. The motion passed unanimously.

B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board

Executive Session Discussion

Chief Charlton presented the two proposed working agreements with Local 1159: one for the

Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1,

2018 through June 30, 2021. These have been voted upon and approved by both labor groups.

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Director Joseph moved and Director Cross seconded the motion to approve the agreement

between Local 1159 and the Firefighters’ Group. A group vote was taken and the motion

passed unanimously.


between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion

passed unanimously.

X. OTHER BUSINESS

OB-1 Legislative Update

Lobbyist Ingram reported that Legislative committee meetings would take place in Salem the

week of September 24, 2018.

The Urban Renewal Workgroup had their last meeting the week of Sept. 10, 2018. Individual

cities may ask not to be included in urban renewal.

Lobbyist Ingram will have the final list of legislative bills by next month.

OB-2 Review and First Reading of Board Policy Manual

Chief Charlton noted the Board Policy Manual would be brought before the Board on two

occasions, with the second reading in October.

The following edits were noted:

FTE – Number of employees has been updated.

In October – Committee list (Appendix A) will be updated in October and included.

OB-3 Review of Intergovernmental Agreements

DC Hari noted there were three current IGAs for Fleet Services, which will renew annually for

another five years. There were no changes to the IGAs, other than changes in rates that are

updated by October 1 for the following fiscal year.

The Fire District has additional interest from other agencies for fleet maintenance.

OB-4 Bond Update

Division Chief Corless would have a Damascus Station 19 video at next month’s meeting.

Fleet/Logistics – shelving will arrive in October and will be anchored.

Station 16 – delayed and slated to be completed by November.

Station 19 – six weeks behind Station 16.

Director Cross suggested the Fire District may want to look into having a fire service traffic light

on Foster Road in Damascus.

Division Chief Corless noted the Fire District had $3 million remaining from the 2015 bond.

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OB-5 Board Informational Items

Director Cross shared the OFDDA Conference was next month from October 25-27 with

Portland Fire & Rescue’s Chief Mike Myers as the speaker.

President Syring shared that the Board Planning Retreat was scheduled for September 19, 2018.

OB-6 Board Committee/Liaison Reports

Executive Committee President Syring attended several meetings and the committee would be working through issues

into next month.

Foundation Liaison

Director Trotter shared that the Foundation Auction Dinner is March 16, 2019 at the Gray Gables

in Milwaukie. Information regarding the event will be shared in the Fire District’s newsletter.

Metro Policy Advisory Committee (MPAC) Director Trotter reported that the cities of Hillsboro, Beaverton, and King City were also in

attendance and shared in the discussion regarding urban renewal. It would be recommended to

expand urban growth boundaries for these cities and encourage integration of different housing

types.

Capital Projects

Director Wall reported that Item B-2 for tonight’s meeting, approval of the architectural services

for the Training Center’s project, was the topic of discussion at the last Board Capital Projects

Committee meeting.

X. INFORMATIONAL ONLY

R-1a Chief’s Report

The Hilltop Health and Safety Fair on Saturday, September 15 went well and had participation

from Meg’s Moments for Life Jackets and CERT, among many other vendors. Chief Charlton

thanked staff for all of their hard work.

Chief Charlton reported the Fire District was watching and monitoring fire conditions to

determine whether the backyard burn season would open on October 1.

Chief Charlton, Medical Services Chief Santos, and PIO Paxton would be attending the Oregon

Fallen Firefighters Memorial on September 20 in Salem, Oregon.

The Fire District and Honor Guard would be participating in the Vietnam Memorial Service in

Boring, Oregon on September 21.

R-1b Business Services Division As submitted.

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DC Whiteley noted the Hilltop Health and Safety Fair had better attendance than anticipated. He

thanked DFM Captain Shanklin for all of the work she does over the years in coordinating the

event.

DC Whiteley thanked BC Stewart for his work in the Fire Marshal’s Office (FMO) over the last

eight months. BC Slater would begin at FMO on October 1.

The Fire District received the variance approval for the new administration building and would

move forward with the project. The architect was working on the final design.

R-1b.1 Fire Prevention

BC Stewart appreciated all of DFM Captain Shanklin’s efforts in coordinating the Hilltop Health

and Safety Fair.

BC Stewart worked as the Assistant Fire Marshal at FMO for nine months and would be

returning as a shift BC. He noted the level of expertise in FMO was phenomenal. All Fire

Inspectors would be housed at FMO (Station 3), but would provide a presence at Boring Station

14.

R-1c Emergency Services Division

As submitted.

DC Hari welcomed BC Brian Stewart back to the Emergency Services Division.

Director Bob Cozzie left CCOM and accepted the position of Director for the Bureau of

Emergency Communications (BOEC) for the City of Portland. Cheryl Bledsoe is the new

Director at CCOM.

R-1c.1 Emergency Medical Services/Training

Division Chief Conway noted the Fire District surpassed their goal and hit the goal of having

50,000 members of the community be trained in Hands-Only CPR.

Division Chief Conway shared that he was honored to participate in the search efforts for the

daughter of a Fire District employee, Meighan Cordie. He acknowledged BC Gehrke and

Medical Services Chief Santos for their support in coordinating over 300 volunteers into a

manageable force to accomplish tasks and goals. They both did a great job.

R-1c.2 Operations

As submitted.

R-1c.3 Volunteer Services

As submitted.

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R-1c.4 Volunteer Services President’s Report Volunteer Association President Kragero shared that the month of August was a busy month, as

volunteers participated in the National Night Out and the Boring Dull Day.

R-1d Financial Services

As submitted.

The final budget document for FY2018-19 was distributed to the Board.

The audit would begin on November 5, 2018.

B. Correspondence

Noted.

C. Informational Items Noted.

D. Next Meeting

The next meeting would be October 15, 2018 at 6:00 pm at Mt. Scott Station 5.

XII. REGULAR BOARD MEETING RECESSED

The regular board meeting was recessed at 7:42 pm.

President Syring announced there would be a 10 to 15 minute break before beginning the

Executive Session.

XIII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT

TO ORS 192.660(2)(d)

President Syring called the Executive Session to order at 7:58 pm.

The Executive Session adjourned at 8:38 pm.

XIV. REGULAR BOARD MEETING RECONVENED

President Syring reconvened the regular board meeting at 8:39 pm.

B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board

Executive Session Discussion

Chief Charlton resented the two proposed working agreements with Local 1159 – one for the

Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1,

2018 through June 30, 2021. These have been voted upon and approve by both labor groups.


between Local 1159 the Firefighters’ Group. A group vote was taken and the motion

passed unanimously.

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between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion

passed unanimously.

XV. ADJOURNMENT

President Syring adjourned the regular board meeting at 8:41 pm.

Karen Strejc

Executive Assistant

___________________________________ ____________________________________

President Jim Syring Secretary Jay Cross

Memo

To: Board of Directors

From: Chief Charlton

CC:

Date: October 15, 2018

Re: Board Policy Manual Review

Per Article 7.7 of the Board Policy Manual, in September of each year, the Board shall review the manual for any revisions. Per Article 3 of the manual, there is a two-step process to completing the review. The first step took place at the September board meeting when the Board had the first hearing for the Policy Manual. Revisions and changes were discussed. These were incorporated into the revised manual that has been prepared for the October board meeting and the second hearing.

Recommendation: The recommendation is for the Board to approve the revised Board Policy Manual.


B-1

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Board of Directors’

Policy Manual

Revised January 22, 2018 October 15, 2018

i 01/22/2018

TABLE OF CONTENTS

TABLE OF CONTENTS ................................................................................................................ .i

PREAMBLE .................................................................................................................................... ii

SECTION 1 – POLICY STATEMENTS………………………………………………………..iii

ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY ...................................................................... 1

ARTICLE 2: BOARD POLICIES ............................................................................................................................... 1

ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW ....... 2

ARTICLE 4: THE BOARD .......................................................................................................................................... 2

ARTICLE 5: MEMBERSHIP OF THE BOARD ....................................................................................................... 4

ARTICLE 6: OFFICERS OF THE BOARD .............................................................................................................. 10

ARTICLE 7: POWERS AND DUTIES OF THE BOARD ........................................................................................ 11

ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS ............................................................................ 13

ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS ................................................................. 14

ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS ................................................................................... 18

ARTICLE 11: DELEGATION OF BOARD AUTHORITY ..................................................................................... 19

ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL ............................................................................................... 20

ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING

(URBAN RENEWAL) DISTRICTS………………………………………………………………….21

ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES – TAX ABATEMENT……………………..…22

APPENDIX A…………………………………………………………………………………………………….…….25

SECTION 2 – RESOURCES

Accounting Policies and Procedures Manual

Cash Management Policy

Debt Management Policy

Purchasing Policyh

ii 01/22/2018 10/15/18

Board of Directors’ Policy Manual

Preamble

Our current District, Clackamas County Fire District #1, commonly referred to as Clackamas

Fire District #1, is composed of areas that were formally known by the following:

Multnomah County Fire District #12 – 1976 merger

Milwaukie Rural Fire Protection District #56 – 1976 merger

Clackamas County Fire District #1 – 1976 formed

Redland Fire District #54 – 1988 merger

Happy Valley Fire District #65 – 1988 merger

Clackamas Fire District #71 – 1990 merger

Beavercreek Fire District #55 – 1994 merger

Oak Lodge Fire District #51 – 1998 merger

Clarkes Rural Fire Protection District #68 – 2003 annexation

City of Milwaukie – 2005 annexation

City of Oregon City – 2008 annexation

Boring Fire District #59 – 2017 annexation

These areas were incorporated through annexation, consolidation, merger, or contract for

services to comprise the Fire District as we know it today.

Clackamas Fire District #1 is proud to be an internationally accredited organization, which

provides fire protection, fire prevention, rescue operations, and emergency medical services.

Clackamas Fire District #1 provides services to four cities including the City of Happy Valley,

Johnson City, Milwaukie, and Oregon City, as well as the unincorporated areas of Barton,

Beavercreek, Boring, Carus, Carver, Central Point, Clackamas, Clarkes, Damascus, Eagle Creek,

Holcomb, Oak Lodge, Redland, South End, Sunnyside and Westwood.

Clackamas Fire District #1 has 20 community fire stations strategically located throughout the

District with a workforce of more than 275 288 employees and 80 community volunteers. It is

one of the largest fire protection districts in Oregon serving over 220,000 citizens in an area

covering over 235 square miles.

Uniform Patch of Clackamas Fire District #1 Logo of Clackamas Fire District #1 for

electronic medium, decals, letters, etc.

iii 01/22/2018

Section 1


Policy Statements

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SECTION 1

CLACKAMAS FIRE DISTRICT #1

POLICY STATEMENTS

ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY

The policy of the Board of Directors (the Board) of Clackamas Fire District #1 (the District)

recognizes that one of its major functions is to serve as the policy-making body of the District,

and to govern the activities and shape the future of the District. At the same time, the Board

reserves for the Fire Chief and the professional staff the responsibility of the day-to-day

administration of the District in a manner consistent with the policies and rules of the Board.

The Board will support and promote the District’s mission statement, which is “To safely protect

and preserve life and property.”

It is therefore the intent of the Board to set forth a series of policies and Board rules to govern the

conduct and deliberations of the business conducted by the Board and to serve as a guide for the

professional staff in carrying out the daily functions of the District.

ARTICLE 2: BOARD POLICIES

It is the intent of the Board to be governed by a set of policies. The policies and rules shall be

adopted by the Board and made available as public documents.

The policies and rules of the Board shall be drafted, adopted and amended with full consideration

for the Board's desire to provide fire and life safety protection of the best obtainable quality for

the residents of the District within the limitations of the District's ability to support it.

The Board of Directors, as the governing body representing the people of the District, determines

all questions of policy to be employed in the operation of the District.

In the event that a Board policy is found to be in conflict with state or federal law or the rules of

a higher authority, that portion of such policy is automatically null and void without Board action

and shall be deleted from the accumulated body of policies and rules.

If disagreement over the application, extent, or interpretation of a policy arises, the resolution of

the conflict will be based on the majority opinion of the Board. If such an interpretation is

deemed to have future significance, an amendment to the applicable policy, as a Board rule, shall

clearly specify the intent of the Board in interpreting the policy.

Board rules may also be based on pertinent statutes. In this context they are designed to explain,

detail, or otherwise organize the application of a policy consistent with the statutes. Board rules

may also be applied to remind the Board, staff, and public of the existence of applicable statutes.

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Proposals regarding changes, deletions, additions, or repeal may originate from any interested

person.

ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS,

REPEAL AND REVIEW

In its deliberations leading to the establishment or amendment of Board policy or rules, the

Board's central concern will be for increased efficiency and effectiveness in carrying out its

legally mandated tasks and general policies in the interest of the public good.

The Board recognizes that all Board policies shall remain flexible and be subject to review and

change. Such review shall take place annually at a regularly scheduled Board meeting on a date

or dates selected by the Board, and shall appear as an agenda item.

In order to provide consistency, stability and integrity to Board policies, changes in policies,

except in the case of emergency, shall be executed in a precise manner without undue haste.

Adoption, changes, additions to and deletions from or repeal of the established policies shall be

accomplished by a majority vote of the Board. A two-step action, with steps separated by no less

than 28 days, is required. Introduction, discussion and deliberation shall constitute the first step.

A ratification vote shall be required at a second meeting. In the event that an emergency is

deemed to exist, and said emergency is recorded in the official minutes and agreed to by a

majority of the Board members, a policy can be changed, suspended, added to, or deleted from in

the course of a single meeting.

An emergency shall be defined as an unforeseen circumstance requiring immediate action so as

to prevent diminishment of the welfare of the District.

The assembled policies of the Board, known collectively as the BOARD of DIRECTORS’

POLICY MANUAL, shall be the reference instrument for conducting the business of the Board.

ARTICLE 4: THE BOARD

The District is defined in accordance with the provisions of Oregon Revised Statutes. The

District includes territories lying in Clackamas and Multnomah Counties (see attached map).

The Board, by policy, shall carry out its responsibilities and the will of the people of the District,

in keeping with state and federal constitutions, statutes, rules, interpretations of the courts, and

all the powers and responsibilities they provide.

4.1

Policies are adopted by the Board to govern the operations and the affairs of the District. The

policies are designed to help the Board carry out, effectively and efficiently, the responsibilities

and duties delegated to it by law and the will of the people.

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Logan Fire Station

Boring Fire Station

Clarkes Fire Station

Hilltop Fire Station

Redland Fire Station

Holcomb Fire Station

Highland Fire Station

Damascus Fire Station

Lake Rd. Fire Station

South End Fire Station

Mt. Scott Fire Station

Milwaukie Fire Station

Oak Grove Fire StationClackamas Fire Station

Eagle Creek Fire Station

Beavercreek Fire Station

Town Center Fire Station

Oregon City Fire Station

Happy Valley Fire Station

Pleasant Valley Fire Station

5 761243

8

9

2013

1218

1419

17

10

1611

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Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS,FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan,METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMapcontributors, and the GIS User Community

Clackamas Fire District #1 /

4 01/22/2018

4.2

The Board reserves to itself all authority and responsibility delegated to it, unless otherwise

assigned to the Fire Chief or others by statute, ordinance, regulation, or local action.

4.3

Policy designating the Board as the Contract Review Board. It shall be the policy of the Board,

upon adoption of the appropriate resolution, to serve as the Fire District Local Contract Review

Board pursuant to ORS 279A.060 (see Resolution 90-06 dated 12/10/90).

4.4

Collective Bargaining Agreement. It is the policy of the Board to engage in discussions for the

purpose of reaching agreements with recognized employee groups, as required in the Oregon

Collective Bargaining Law, ORS 243.650 through 243.782. The Board reserves to itself or its

designee (Fire chief and his/her designees) the responsibility of negotiating with employee

groups.

ARTICLE 5: MEMBERSHIP OF THE BOARD

The Board shall consist of five members (each a Board member or Director) serving four-year,

staggered terms. A resident or property owner of the District shall be eligible to serve as a Board

member in accordance with ORS 478.050 and District Ordinance C90-03 (adopted January 21,

1991).

5.1

Each Board member shall be identified by a position number. All members of the Board shall

serve at large, representing the District as a whole.

5.2

Board position numbers are assigned as follows and will be transferred to the successors of the

named Board member at the termination of their service in the position.

Position Board Member Term Expires

1 Thomas Joseph 6/30/19

2 Don Trotter 6/30/21

3 Marilyn Wall 6/30/19

4 Jay Cross 6/30/21

5 Jim Syring 6/30/19

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7 01/22/2018

5.3

The election of the Board members shall be conducted as provided by ORS Chapter 255.

5.4

Board Member Certification. No person elected or appointed to the Board shall be sworn in

unless they are determined by the Board to meet the qualifications as set forth in ORS. If a

question exists as to the eligibility of any candidate, the Board will resolve the issue prior to

swearing in.

5.5

New Board members shall take an oath of office at the June meeting prior to assuming the duties

of the position. Unless filling a vacancy on the Board, terms of office shall start officially on

July 1st. (ORS 255.335)

5.6

District Board Policy dictates that the Board President (President) and the Fire Chief be

responsible for the appropriate orientation of new Board members.

The Fire Chief shall schedule a work session with new Board members to acquaint them with the

facilities, equipment, and personnel and to provide copies and an overview of:

Fire Board Policies

Board Member Guide (OFDDA)

Standard Operating Procedures and Statements of Policy

District territory and boundaries

District and Civil Service Rules and Regulations

Labor and other major contracts

5.7

Directors' Compensation and Reimbursement. The Board shall reimburse Board members (in

accordance with ORS 198.190 and Resolution C90-18) at the rate of $50.00 per day for all

regularly scheduled Board Meetings, Special Meetings, regional, state and national committees

as a result of being on the Board; sanctioned Board Committee Meetings and conferences when

approved by the Board and when in response to subpoenas or legal actions.

The Board shall reimburse Board members for reasonable expenses actually incurred while on

District business, in accordance with ORS 198.190. These reimbursements shall be for expenses

incurred while attending Board Meetings, Special Meetings, and sanctioned Board committee

meetings and conferences. Such reimbursement shall extend only to the bona fide expenses of

Board members, and shall not include recompense for a spouse’s or companion’s costs. Each

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Board member shall present a statement, supported by appropriate documentation. Examples of

reimbursable expenses include:

Meetings for sanctioned Board committees

Travel to meetings and community events (e.g., Chamber luncheons)

Parking

Meals or per diem during the course of a meeting or conference

Expenses falling outside of the above categories would need to be approved by the Board at the

next regularly scheduled Board meeting.

Expenses incurred for lodging shall be covered at the actual cost of lodging for single occupancy

only. Reimbursement for dual occupancy is acceptable when Board members share a room.

Travel shall be reimbursed at an amount equal to the rate per mile established by the Internal

Revenue Service when private autos are used, or the actual cost where commercial transportation

is provided.

Meals shall be reimbursed at the actual cost so long as these are reasonable and prudent. It shall

be the responsibility of each Board member to prepare and present an account of expenses

verified by receipts prior to reimbursement. Such reimbursement requests are to be considered

public and shall be attached to the monthly register of bills to be paid.

It shall be the policy of the Board to keep all such financial transactions strictly public in an

effort to preserve the public trust. The Board’s quarterly per diem report will be included in the

District’s financial report each quarter.

5.8

Vacancies on the Board. It shall be the policy of the Board to declare a position on the Board

vacant if: the incumbent dies, resigns, or is removed from office or no longer meets the

qualification requirements of ORS 478.050.

In the event any of the above occurs, the Board will, at its next regularly scheduled meeting,

deliberate the circumstances, may declare the position to be vacant by a majority vote of the

Board, and then notify the Clackamas County Clerk of its decision.

5.9

Filling vacancies in the office of Director shall be in accordance with ORS 198 and ORS 255 as

currently drafted or as amended from time to time.

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5.10

When a District election is to be held for the purpose of electing members to the Board, the

election officer shall cause to be published in accordance with ORS 255.075 the following

information:

Date of the election;

Board positions to be voted upon;

Latest date candidates may file for office.

The Clackamas County Clerk, serving as elections officer, has total responsibility for the conduct

and administration of District elections.

ARTICLE 6: OFFICERS OF THE BOARD

It shall be a policy of the Board to elect officers of the Board during the month of September.

6.1

Under ORS 478.250, the Board shall seat a President, a Vice President, and a

Secretary/Treasurer at its September meeting or at such times as the existing officer may resign

from their office or vacate membership on the Board. All officers shall be elected annually, with

no officer serving more than two consecutive terms in any one office. Officers elected to fill an

unexpired term shall serve until the end of their predecessor's term.

6.2

The President of the Board shall preside at all meetings of the Board and shall have the right to

offer motions and amendments and to vote on motions put before the Board for action. The

President shall sign on behalf of the Board such documents as may require an official signature.

6.3

The Vice-President shall perform all the duties of the President when acting in that capacity.

6.4

The Secretary/Treasurer of the Board or the Secretary/Treasurer’s designee shall be responsible

for keeping in the Board minutes an accurate record of all Board business as prescribed in ORS

192.620 and 192.650 regarding the Oregon Public Meeting Law.

6.5

The Secretary/Treasurer shall countersign such official documents requiring two Board

members’ signatures.

11 01/22/2018

ARTICLE 7: POWERS AND DUTIES OF THE BOARD

It is the policy of the Board to exercise those powers granted to it by ORS 478 and to carry out

those duties assigned to it as may best meet the fire and life-safety needs of the District.

7.1

Important activities of the Board are the formulation of policies and rules regarding District

programs and services. In carrying out its legislative and policy-making responsibility, the

Board shall delegate the administrative and executive functions to the Fire Chief.

7.2

The basic manner in which members fulfill their office must be at a regular, special, committee,

or workshop meeting, and may be a matter of public record. The method of participation is

discussion, deliberation, debate and voting. All members including the President are expected to

participate fully in deliberation and voting.

7.3

Board members, individually and collectively, act as representatives of the citizens of the District

in maintaining and promoting fire and life-safety needs of the District.

7.4

Board members’ decisions and actions shall best serve the needs of District citizens in light of

available resources and information available to the Board at the time such decisions or actions

are made.

7.5

The Board encourages members to participate in organizations such as the Oregon Fire District

Directors Association, and others with similar benefit to the District. Membership fees shall be

borne by the District and reasonable expenses incurred in attending meetings, seminars, and

training sessions shall be borne by the District.

7.6

The Board members shall observe the following code of conduct, designed to guide their actions

in carrying out their responsibilities. A Board member should strive to respect the authority of

the majority and understand his/her role as a board member.

7.7

The Board makes yearly appointments, approvals and reviews. The following guide shall be

used to help maintain an efficient flow of District programs and services.

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January

Board approval of audit agreement

Board approval of Clackamas Emergency Services Foundation budget

Progress report regarding the strategic goals as listed in the Strategic Business Plan.

February

Election information – submit information for re-election to Board of Directors to the

Clackamas County Election Division for May election (odd numbered years).

March

Board approval of three-year term renewals to the Clackamas Emergency Services

Foundation Board

April

Board approval of term renewal for Budget Committee Members

Adoption of proclamation for EMS Week in May

May

Board review of Economic Indicators

Adoption of proclamation for Safety and Health Week in June

June

Swearing-in of elected/re-elected Board members (odd numbered years)

Board approval of the resolution to adopt the budget, make appropriations, and levy taxes

for the next fiscal year

July

Progress report regarding the strategic goals as listed in the Strategic Business Plan

August

Adoption of proclamation for National Preparedness Month in September

September

Annual election of Board officers – President, Vice-President, Secretary/Treasurer

Board of Directors’ Policy Manual Review – First reading

Adoption of proclamation for Fire Prevention Month in October

October

Board committee/liaison assignments determined

Board of Directors’ Policy Manual Review - Adoption

November

Presentation of Annual Audit

Board approval of Budget Officer for the next fiscal year

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December

Board approval for District’s Insurance Carrier for next calendar year

7.8

Board shall annually review and participate in the updating of the Strategic Business Plan.

7.9

The Board recognizes that it serves all people of the District and that each citizen of the District

has individual political views. Therefore, as a public entity, the Board will not promote or

oppose any political committee or promote or oppose the nomination or election of a candidate,

the gathering of signatures on an initiative, referendum or recall petition, the adoption of a

measure or the recall of a public office holder. However, this section does not restrict the right

of individual Board members to support or oppose such measures or express their own personal

political views as long as they are not using government resources, facilities, staff, or time to do

so. This section also does not prevent the Board from supporting or opposing legislative

measures or providing neutral information on any measure, initiative, candidate, initiative,

referendum or recall petition.

7.10

The Board shall actively strive to involve the public in the decision making process through

periodic contact with community and civic groups.

ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS

It is the policy of the Board to establish advisory committees/liaisons when it is found to be in

the best interest of the District to do so.

8.1

It is the policy of the Board to maintain the following standing committees/liaisons (see list in

Appendix A):

Capital Projects Committee

Clackamas County Coordinating Committee (C4) Liaison

Emergency Medical Services (EMS) Committee

Executive Committee

Foundation Liaison

Legislative Committee

Interagency Committee

Volunteer Association Liaison

14 01/22/2018

and other special committees/liaisons as deemed necessary. The Board President or designee

shall outline the duties and responsibilities at the time of appointment. A Board member(s) shall

serve on all standing or special committees. Special committees shall be considered dissolved

upon submission of a final report unless their standing is continued by a vote of the majority of

Board members.

8.2

The Budget Committee, as a legally mandated committee, shall be considered a standing

committee whose duties continue year to year.

8.3

Committees may provide information and serve in an advisory role concerning District matters

assigned to them. The Board is responsible for setting priorities and making policy.

8.4

It shall be the responsibility of the Fire Chief to advise the various committees as to the

requirements of the Oregon Public Meetings Law (ORS 192.610 through 192.710) and the

Oregon Public Records Law (ORS 192.410 through 192.505).

8.5

The Fire Chief shall be responsible for compliance with the Public Meetings Laws. (ORS

192.640)

ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS

It is the policy of the Board that all meetings be conducted in accordance with Oregon and

federal statutes and rules, the decisions of the courts, and with proper regard to "due process"

procedures. In so doing, the Board will seek information from staff and other sources as

appropriate, before decisions are made on policy and procedural matters.

9.1

All meetings of the Board are open to the public, except as provided for executive sessions.

Notice of all meetings and a copy of the proposed agenda shall be sent to all persons making

request in writing, and will be made available to the news media prior to the date of the meeting

(ORS 192.610 - 192.690). A nominal fee may be charged for copies of public records in

accordance with rules established by the Board. The District will cause the regular meeting date

and time to be published monthly in the District newspaper of record.

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9.2

All meetings are to have at least a 24 hour advance notice except in the case of an emergency

(ORS 192.640). Board meeting notices are to be distributed to all District stations and facilities

and the news media notified.

9.3

Regular meetings of the Board shall be held at the Mt. Scott Fire Station located at 9339 SE

Causey Avenue, Happy Valley, on the third Monday of each month at 6:00 pm and on the

subsequent Monday if there is a conflict with a holiday. The regular meeting of the Board in

January and February of each year will be held on the fourth Monday of the month.

9.4

Special or emergency meetings of the Board may be called by the Board President or by petition

from a majority of the Board members or by request of the Fire Chief.

9.5

It is the intent of the Board to encourage attendance and participation at Board meetings by all

interested persons and residents of the District.

9.6

In order to accomplish the tasks of the Board in an orderly and expeditious manner, the Board

will attempt to limit repetitious testimony and discussion whenever possible so as not to

inconvenience those persons bringing business before the Board.

9.7

The President may regulate the order and length of appearances and limit appearances to

presentations of relevant points. The President may also permit audience comments relative to a

specific motion prior to the final vote of the Board. The degree of audience participation will

depend upon time available and the significance of the matter under discussion.

9.8

The Board shall provide in the agenda of its regular meeting a specific time to hear the

comments, concerns, and suggestions from its citizens or from visitors with interests in the

District.

16 01/22/2018

9.9

It shall be the policy of the Board to recognize itself as a policy-making body that deliberates at

regularly scheduled meetings and each Board member shall make a diligent effort to be present

and participate fully.

9.10

Robert's Rules of Order (revised) shall be adopted as the official procedures for conducting

Board and committee meetings except where they are in conflict with any other procedures

adopted by the Board.

9.11

The Fire Chief, in cooperation with the President, shall prepare an agenda for each meeting and

have it available with supporting information, to each Board member at least 48 hours (except

weekends) prior to each regular meeting.

9.12

A majority of the members of the Board shall constitute a quorum. The affirmative vote of at

least three members present at any meeting having a quorum shall be considered sufficient for

action, except for actions required otherwise by law or these policies. If only three members are

present, constituting a quorum, a unanimous vote is required to approve a motion.

9.13

Board minutes shall reflect roll call votes at all times unless the vote is unanimous. Any Board

member may request that a vote be changed if such request is made prior to consideration of the

next order of business.

9.14

Any Board member may append onto the record, at the time of voting, a statement indicating the

reason behind the vote, or the reason for abstaining or choosing not to participate in the voting.

A Board member shall declare a conflict of interest where such a conflict exists. (ORS Chapter

244)

9.15

Board executive sessions may be attended by representatives of the news media per ORS

192.660 except for those sessions dealing with labor negotiations and litigation against the news

medium.

17 01/22/2018

9.16

The Board recognizes the following as news media organizations eligible to attend executive

sessions because they have an established history of meeting the requirements of this policy.

The Oregonian

The Clackamas Review/Oregon City News or affiliated newspapers

Daily Journal of Commerce, Portland

Willamette Week

KGW, KATU, KOIN, KOPB and KPTV

9.17

Representatives of the above named organizations shall be permitted to attend executive sessions

upon a showing of their credentials. Other news media may attend an executive session if

recognized through the procedure set forth in Section 9.19. Representatives of the organization

shall provide evidence of their credentials prior to such session.

9.18

Representatives of news organizations not listed in Section 9.16 of this policy may apply for

permission to attend executive sessions on behalf of a news organization by filing a request for

recognition with the Fire Chief following notice of the meeting and prior to an executive session

the organization wishes its representative to attend. The review of the request shall be based

upon a determination of the eligibility of the organization under this policy and evidence of the

authority of a representative to appear on behalf of that organization. Once approved, the

organization shall not be required to re-apply for recognition at future sessions unless the

recognition is revoked or there is substantial reason to conclude that the organization is no longer

eligible.

9.19

Standards for recognition for determining whether a news organization will be permitted to have

its representative attend executive sessions will include the following criteria:

If the organization is a print medium, the organization shall provide evidence of general

or associate membership in the Oregon Newspaper Publishers Association.

If the organization is a television or radio broadcaster, the organization shall provide

evidence of membership in the Oregon Association of Broadcasters. Evidence of

membership in the Associated Press shall also be sufficient.

Alternatively, the organization may provide satisfactory evidence that it is organized and

operated to regularly and continuously publish, broadcast or otherwise disseminate news

to the public.

The organization is determined to be a business entity that is institutionalized, is regularly

represented by multiple personnel with defined roles within the organization.

18 01/22/2018

The organization that is institutionalized is regularly represented by multiple personnel

with defined roles within the organization.

The organization is committed and structured to support the terms of ORS 192.660(4)

with respect to nondisclosure of information or discussion designated as confidential.

The fact that an individual or group of individuals maintains a computer website or

“blog” or corresponds with others on a matter does not constitute being a news media

organization under this policy.

9.20

A news media organization or representative denied recognition by the Fire Chief under this

policy may appeal that decision by giving notice of appeal to the Fire Chief. The Board shall

consider the appeal in open session prior to the scheduled executive session and may affirm,

reverse or modify the Fire Chief’s determination.

9.21

Cameras or other recording devices may not be used in executive sessions, except for the official

executive session tapes made by District staff.

9.22

A representative of a news media organization that has a direct personal interest in the subject of

the executive session that would frustrate the purpose of the executive session may be barred

from attending.

9.23

By attending the executive session, the news media organization and its representative agree not

to print or publicly disclose the discussion at the session (per ORS 192.660(4)) until the Board of

Directors has taken official action regarding the subject matter of the discussion.

9.24

The Board may revoke the recognition of a news media organization or a representative if, after

notice to the organization or representative, the Board finds that the facts upon which original

recognition was granted are no longer true, or upon a finding that the organization or its

representative has willfully disclosed information or discussion at an executive session

designated as confidential.

ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS

10.1

The minutes of the meetings of the Board shall be maintained in the Administration Office of the

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District and shall provide for information as required by law (ORS 192) and Board policies.

10.2

The Board Secretary or staff designee shall record all proceedings of the Board meetings and file

these in chronological order in a book provided for that purpose.

10.3

The official minutes of Board meetings, including supporting documents, shall be open to

inspection by the public at the office of the Fire Chief during regular business hours. Minutes of

executive meetings are not subject to this provision in accordance with ORS 192.

10.4

The District recognizes the right of any member of the public to inspect nonexempt public

records in accordance with guidelines established by the Attorney General of the State of

Oregon. When access to District records is granted, examination will be made in the presence of

the record custodian regularly responsible for maintenance of the files or by a staff member

designated by the Fire Chief. Some records are archived off-site. These may be requested and

will be available at the Administration Office as soon as practicable and without reasonable

delay. The request must be made in writing and submitted in person, by mail, by fax or by e-

mail. (ORS 192.420)

10.5

In accordance with the Oregon Public Records Law, certain records, such as executive meeting

minutes and personnel records, are not included in the category of records to which the right of

access is to be granted by the Fire District.

ARTICLE 11: DELEGATION OF BOARD AUTHORITY

11.1

The Board has primary responsibility for the approval of District plans and procedures and for

the appraisal of the ways in which these decisions are implemented and results obtained. The

Board recognizes its authority to delegate specific responsibilities to the Fire Chief for the

implementation of the programs and services of the District.

11.2

The Board will approve a position description for the Fire Chief. The Board will negotiate and

enter into a contract with the Fire Chief which specifies the terms and conditions of employment.

20 01/22/2018

11.3

At such time that a vacancy occurs or is imminent in the Fire Chief's position, the Board

President shall appoint a committee to begin the recruitment and selection process.

11.4

The Fire Chief shall serve as executive officer of the District and shall have the responsibility

for:

preparing the agenda in accordance with Section 9.11 for each meeting, attending all

Board meetings, unless excused, and participating in deliberations of the Board as

required;

bringing to the attention of the Board matters requiring its consideration;

reporting periodically to the Board on the progress of programs in the District;

reporting to the Board appointments, demotions, transfers, and dismissals in accordance

with the policies of the Board and Civil Service Board as applicable.

11.5

The Board delegates to the Fire Chief the function of specifying the required actions and

designing the detailed arrangements under which the District will be operated. Such Standard

Operating Procedures will detail the operations of the District.

ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL

12.1

It shall be the responsibility of the Board to select legal counsel to represent the legal needs of

the District. The Board shall have the responsibility to seek the advice of legal counsel

whenever it is unclear regarding legal questions or whenever an action being considered by the

Board may result in placing the District in legal jeopardy. When legal counsel is needed, the

Fire Chief will make the contact regarding the issue in question unless the matter is in regards to

the Fire Chief. If this is the case, the Board President or designee will initiate contact with legal

counsel. Notwithstanding the above generally- applicable rule, a Board Member may make

direct, confidential contact with legal counsel if state or federal law requires that Board member

to keep the information conveyed to counsel confidential. If possible, legal counsel will notify

the Fire Chief or the Board President of such contact without divulging any confidential

information.

21 01/22/2018

ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING

(URBAN RENEWAL) DISTRICTS.

13.1

The Board establishes the following general policy relating to urban renewal districts and tax

increment financing. The proposed creation of each urban renewal district, or proposed

amendments to existing urban renewal plans that increase the maximum indebtedness shall be

individually reviewed and scrutinized by staff for economic and operational impact. Results of

these findings will be reported to the Board.

13.2

ORS 457.085 requires that urban renewal agencies "shall consult and confer" with each affected

taxing district prior to presenting an urban renewal plan for approval, but does not require

consultation with such districts during a plan's development. Therefore, the District shall

monitor municipalities within its jurisdiction for activity relating to both urban renewal districts

and plan amendments and will notify such municipalities of the District’s desire for early

consultation and involvement.

13.3

ORS 457.085 (5) provides that any written recommendations of the governing body of a taxing

district affected by a proposed urban renewal plan shall be accepted, rejected or modified by the

governing body of the municipality in adopting the plan. Accordingly, it shall be the policy of

this Board to specify to the governing body of the municipality approving the plan, in writing,

any of its recommendations that are not included in the proposed plan.

13.4

Staff shall evaluate each proposed urban renewal plan and plan amendment that increases

maximum indebtedness, for its short-term and long-term economic costs and benefits, and for its

operational impact on the District. Such evaluation shall compare the costs and benefits with and

without the urban renewal plan or amendment, as appropriate. Upon completion of this

evaluation, staff will present a report to the Board.

13.5

In supporting our municipal partners’ efforts to create jobs and promote economic development,

the Board believes that properly-constructed urban renewal plans that attract private investment,

alleviate blighted areas and increase assessed value can ultimately benefit all public service

providers. The staff and Board will continue to dialogue with the sponsoring agency prior to

deciding whether to support, oppose, recommend changes, or remain neutral regarding the

proposed urban renewal plan.

22 01/22/2018

13.6

Believing that upon reaching a plan’s maximum indebtedness urban renewal plans should be

retired, the Board will generally oppose plan amendments that seek to increase maximum

indebtedness.

13.7

Upon review of staff's evaluation and report on a proposed urban renewal plan or plan

amendment the Board may:

Support the proposed urban renewal plan or plan amendment when the use of tax

increment finance (TIF) is limited, generally, to the types of projects which have been

shown to be effective in encouraging private investment, thereby increasing assessed

value.

Support the proposed urban renewal plan or plan amendment when the urban renewal

plan does not rely exclusively on TIF but, rather, includes other funding sources such as

general fund revenues, general obligation bonds or grants.

Oppose approval of the proposed urban renewal plan or plan amendment when TIF is

used to fund public amenities that are not shown to be effective in encouraging private

investment.

Oppose approval of the urban renewal plan or plan amendment when the use of TIF is

proposed to fund improvements which are either outside of the urban renewal area or, to

the extent that such improvements serve identified needs which are outside of the urban

renewal area, is disproportionate to the relationship (assessed value or territory) of the

urban renewal area to the balance of the jurisdiction.

Oppose approval of the urban renewal plan or plan amendment when existing or

anticipated District resources are insufficient to meet the anticipated demand caused by

proposed plan-supported development.

Recommend or request changes that improve the urban renewal plan or plan amendment;

and support, oppose or remain neutral pending the city or county addressing those

changes.

ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES

TAX ABATEMENT

14.1

The Clackamas Fire District #1 Board of Directors recognizes that ORS 285C.050 to 285C.250

authorize cities, counties and port authorities to establish Enterprise Zones (EZones). The stated

purpose of an EZone is to provide an incentive to certain businesses to make investments in

taxable property and to provide additional family-wage employment in the community by

allowing deferral of ad valorem taxes on the new investment property for three or five years,

referred to in the statutes as tax exemption. The assumptions are that the program will encourage

employers within the EZone to make investments in taxable property that would not otherwise be

23 01/22/2018

made, that the new property will result in the creation of new local jobs that would not otherwise

be available, and that the investment property will remain as a valuable addition to the tax base

after the tax exemption expires.

14.2

The process for creating an EZone requires that the sponsoring city, county or port authority

submit the proposal to the Oregon Economic and Community Development Department for

review and approval. ORS 285C.067 further requires that the sponsor consult with all taxing

districts within the proposed EZone before submitting the application.

14.3

The Board adopts this policy on behalf of the District with respect to any property that is subject

to the taxing authority of the District or to a contract for the services of the District. This policy

shall provide guidance to local governments sponsoring EZones as to the position of the District

on those EZones, and to the Fire Chief or his designee in responding to opportunities for

meetings or consultation with those sponsoring agencies.

14.4

The Board appreciates the importance of providing incentives for investments and job creation

that an EZone may provide, so long as the deferment of taxes payable to the District does not

impose a financial burden on District resources and require that the District provide fire and life

safety services to the beneficiary without resources to do so. Ad valorem property taxes are

virtually the only source of funds by which the District provides firefighting and emergency

medical aid to the Clackamas County community. Providing for new taxable property and

exempting it from the tax rolls means that the District must protect the property and the

employees without the funds to do so. It is the Board’s strong view that, if sponsoring agencies

fail to consider carefully the impact of tax exemption on the District’s ability to provide fire and

life safety services, or if they waive or fail to implement the conditions provided by state law

with respect to EZones, the very purpose of the program is defeated.

14.5

The Board requires as a condition of its assent to tax exemption that an agency sponsoring an

EZone provide for an agreement with the applicant for tax-exemption providing for annual

payment to the District during the term of tax exemption an amount equal to 30 percent of the

District’s current tax rate applicable to the exempt property to reimburse the District for that

portion the District levy representing the direct cost of fire and emergency services for the

exempt property.

24 01/22/2018

14.6

The Board welcomes the opportunity for the District to review the terms and provisions of any

proposed EZone on a case by case basis, but by the adoption of this policy serves as notice of the

Board’s concerns regarding these issues:

Existing EZone boundaries or exemption of taxable property should not be amended

unless the sponsor, in consultation with the District, concludes that the amendment is in

the best interests of the community at large and will not diminish the District’s ability to

provide services.

Tax exemption granted to an eligible business should not be extended unless all terms of

the original tax exemption grant, including the number of employees to be hired and the

wages to be paid, have been met in full for the entire exemption period.

Original requirements for tax exemption granted by a sponsor should not be amended,

altered or waived if such action would reduce, eliminate or materially alter the

requirements that were presented to the District as the conditions for the tax exemptions

being granted, including without limitation the base wages to be paid and employee

addition requirements.

The Board may consider EZone proposals on a case by case basis, but generally will not

support EZone applications for tax exemptions that propose primarily additions of

machinery or equipment or upgrades, as such improvements generally do not add

assessed value at the end of the exemption period due to depreciation, wear and tear or

obsolescence, defeating the concept of added taxable value in the long term.

Sponsoring agencies should require that applicants for tax exemption include proposals to

enhance the level or efficiency of local public services within the proposed EZone,

including firefighting and police services.

The Board generally opposes any termination of the existing statutory sunset provisions

for EZones. The District further opposes the creation of EZones on land that is or has

formerly been designated as an urban renewal area.

APPENDIX A

Revised 10/15/2018

CFD#1 BOARD COMMITTEES/LIAISONS

CAPITAL PROJECTS COMMITTEE: To provide Board oversight and input into

the District’s long-range capital needs. Quarterly (Minimum)

CLACKAMAS COUNTY COORDINATING COMMITTEE (C4) LIAISON: To

provide Board representation to neighboring areas with which the District has

significant relationships. Monthly.

EMS COMMITTEE: To provide input into the EMS service delivery system

issues related to CFD1 from an elected representative’s perspective. To provide

Board representation with TVF&R and Lake Oswego Fire Dept. in providing

consulting services regarding the EMS Consortium according to ORS 190.

Quarterly (Minimum)

EXECUTIVE COMMITTEE: To provide a forum to enable the Board to review

the annual performance of the CEO and to perform other duties as assigned by the

Board Chairperson. Semi-annually (Minimum)

FOUNDATION LIAISON: To provide timely updates and information to the

Board on the affairs of the Foundation. The Chairperson shall appoint a Board

member to act as a liaison between the Board and the Clackamas Emergency

Services Foundation (Foundation). The liaison shall attend the bimonthly

Foundation meetings and provide updates at the monthly Board meetings.

LEGISLATIVE COMMITTEE: To provide a forum for staff and Board

representatives to discuss the political implications of Board action and impacts of

legislative proposals on the District. Quarterly (Minimum)

INTERAGENCY COMMITTEE: To provide Board representation to other

governmental agencies that the District serves or has significant relationships with.

Quarterly (Minimum)

VOLUNTEERS’ ASSOCIATION LIAISON: To provide Board representation at

the Volunteer Association meetings. Quarterly (Minimum)

2017/2018

Trotter

Wall

Alt.: Trotter

Cross

Joseph

Syring

Wall

Alt.::Joseph

Trotter

Joseph

Wall

Joseph

Syring

Alt.: Trotter

Syring

Alt.: Trotter

2018/2019

Trotter

Wall

Alt.: Trotter

Cross

Joseph

Syring

Trotter

Alt.::Wall

Trotter

Joseph

Wall

Joseph

Syring

Alt.: Trotter

Syring

Alt.: Trotter

Staff Liaison

Chief Charlton/ Finance Director

Christina Day

Chief Charlton

Division Chief

Bill Conway

Chief Charlton

Chief Charlton

Chief Charlton

Chief Charlton

Battalion Chief

Steve Deters

Memo


Fire Chief Fred Charlton

FROM: Facility Manager Scott Vallance

CC: Battalion Chief Steve Deters

DATE: 10/15/18

RE: Remodeling of Dorms for Stations 4 and 5

Action Requested Staff requests Board approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott).

Background Both of these stations currently have three dorm rooms in the living quarter’s area. This proposal is to divide each dorm in two, making six dorms total in each station. This configuration allows for increased staffing based on apparatus deployment changes (i.e. engine/medic), expanding populations and provides private dorms to accommodate both male and female employees.

Known Facts Policy Implications – The request follows the District’s purchasing policy by gaining Board approval on purchases over $50,000.

Budget Implications These projects were part of the Adopted FY2017-18 Budget, and when they weren’t completed in FY2018, the allocated funds became part of the FY2017-18 Ending Fund Balance. During the development of the FY2018-19 Budget, the Finance Director included the funds in the FY2018-19 Contingency appropriation so the projects could be completed in FY2018-19. Since a transfer of Contingency funds requires a supplemental budget, the Finance Director will present this transfer through a planned supplemental budget in the near future. If the supplemental budget is not approved by the Board at that time, staff will reduce costs elsewhere and/or postpone other projects to remain in budgetary compliance.

Potential Issues None anticipated

Recommendation and Why Staff recommends the approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott) to accomplish the goals of increasing and privatizing dorm options.


B-2

1

Memo


From: Chief Charlton

CC:


Re: Estacada Fire District #69 Extension Request

The attached letter from the Estacada Fire District #69 Board of Directors was received on October 4, 2018. This letter is a request to extend the current Intergovernmental Agreement (IGA) regarding services that are provided between Estacada Fire and Clackamas Fire District # 1. The Interagency Committees from both Fire Districts met on September 27, 2018 at the request of Estacada Fire and discussed the current IGA and Estacada Fire’s desire to ask for an extension. Clackamas Fire asked for their request to be in writing for your consideration. The Clackamas Fire Interagency Committee attendees were Board President Syring, Director Joseph and staff. Attendees from Estacada Fire included Directors McAdoo and Randall and their staff. If the Clackamas Fire Board desires to extend services to Estacada Fire beyond the current termination date of January 31, 2019, staff will work to determine if the current IGA needs to be amended to include cost and bring that back before the Board for review and approval.


B-3

1

Business Services Division To: Chief Fred Charlton and the Board of Directors

From: Deputy Chief Doug Whiteley

Re: Business Services Division Monthly Report – September 2018

• Presented at the Board of Director’s Planning Retreat.

• Attended the monthly testing meeting with staff.

• Attended the Oregon City Chamber Board Meeting.

• Attended Board Capital Projects Committee meeting.

• Attended several Oregon City Rotary functions.

• Presented at the Fire District Planning Retreat.

• Attended testing walk through for upcoming Captains test.

• Finalized collective bargaining agreement with the Local 1159.

• Finalized collective bargaining agreement with the Battalion Chiefs.

• Attended Board Executive Committee meeting.

• Met with Clackamas River Water regarding upcoming projects.

• Attended First Responders Brunch and 9/11 event in Oregon City.

• Attended Labor Management Committee meeting.

• Attended the Oregon City Health and Safety Fair.

• Prepared for October Civil Service meeting.

• Attended Administration and Training Center architect meeting.

• Met with Hennebery Eddy Architect regarding past and current projects.

• Attended various divisional staff meetings.

• Met with Local 1159 on various matters.

• Attended Fire Defense Board meeting.

• Worked with legal counsel.

• Helped coordinate and attended the District Board of Directors’ Planning Retreat.

• Coordinated and assisted with Feed the Hungry.

• Prepared and attended the Emergency Services Foundation’s Board of Trustees

meeting.

Business Services

R-1b

1

Respectfully submitted,

Deputy Chief Doug Whiteley

*Clackamas Emergency Services Foundation meeting minutes from July 24, 2018 attached.

2

C L A C K A M A S E M E RG E N C Y S E RV I C E S

F O U N D A T I O N 11300 Southeast Fuller Road ∙ Milwaukie, Oregon 97222 ∙ tel: 503.742.2600 fax: 503.742.2800

EXECUTIVE COMMITTEE

OFFICERS

Kyle Gorman

President

Jerry Kearney

Vice President

Sherie Rosenbaum

Secretary/Treasurer

Fred Charlton

Ex-Officio

BOARD MEMBERS

Fred Charlton

CFD1

Angela Fox

Clackamas Review/Oregon City News

Ron Gladney

Retired Hotelier

Andrew Gordian

IAFF Local 1159

Kyle Gorman

Retired CFD1

John Higgins

Higgins Signs

Jerry Kearney

Volunteer Association

Frank Magdlen

Retired

Sherri Magdlen

Director of Dev. for Search & Rescue

Bob Morrisey

Liaison – Estacada Fire District #69

Ed Mura

Retired - Clackamas Co. Sheriff’s Office

James Rhodes

Clackamas Co. Sheriff’s Office

Sherie Rosenbaum

Stone Cliff Inn

Alex Roth

BPG Wealth Management

Don Trotter

Retired Architect

Scott Vallance

Liaison - PEN’AN, Inc./CFD1

Craig Van Valkenburg

Willamette View, Inc.

HONORARY TRUSTEES

John Blanton

Rob Carnahan

Mark Cauthorn

Gordon Day

Bob Gross

Ed Kirchhofer

Jim Osterman

Harvey Platt

Meeting Minutes

July 24, 2018

President Gorman called the meeting to order at 12:07 pm. He shared that

there was no quorum for the meeting.

President Gorman thanked Angela Fox for providing lunch.

Present: Trustees Fred Charlton, Angela Fox, Andrew Gordian, Kyle

Gorman, Sherri Magdlen; guests Ed Mura, Frank Magdlen, Alex Roth,

Craig Van Valkenburg; and Clackamas Fire staff Christina Day and Karen

Strejc.

INTRODUCTIONS

Everyone introduced themselves.

MINUTES

President Gorman asked for any corrections to the minutes. There were

none. These were tabled since there was no quorum for approval.

CORRESPONDENCE

Children’s Center

Fred shared that the Foundation received the Golden Lantern Award from

the Children’s Center. Jerry and he attended the event where it was

received. This award is presented to those organizations that have given

over $50,000 to the Children’

INFORMATIONAL ITEMS

President Gorman shared that the Foundation had purchased two

refrigerators for the Colton Food Pantry. Sherie was able to get both for

$3,800. Approximately 150 families were served each month through the

Pantry.

Fred shared that the Clackamas Service Center had its grand re-opening and

ribbon cutting on July 23. It had been remodeled after a fire in July 2017.

The Foundation provided $2,000 towards the repair of the kitchen.

Andrew shared that he had been visiting the fire stations sharing about the

Foundation and how the crews could participate in donations through

payroll deductions.

M I S S I O N S T A T E M E N T

“To provide humanitarian assistance to those who have been adversely affected by disaster, tragedy, injury or other misfortune, and to work towards preventing such misfortunes in our community.”

The Clackamas Emergency Services Foundation is a nonprofit organization, a subsidiary corporation of Clackamas County Fire District #1.

The Foundation is a tax-exempt organization formed in 1998 under IRC 501(C)(3), tax ID # 93-1233605.

3

OLD BUSINESS

Finances

Christina shared that the financial report had been emailed to the Trustees on July 23. Regarding

the Community Assistance Funds over the past two months, there weren’t as many requests for

funds from the Clackamas County Sheriff’s Office as during the previous months, but the

number of requests from the Fire District had risen.

President Gorman explained to the guests that each Fire District apparatus and Sheriff’s Office

vehicle carried $200 to help with a need that they saw while on a call out in the community.

Ed Mura, retired from the Clackamas County Sheriff’s Office, shared about several times he was

able to use Foundation funds to help citizens who needed a room for the night.

Andrew explained that the Foundation also provided funds for cab requests that crews could

make when needed. The Foundation had an account with Radio Cab Company. The account

number would be given when requesting a cab for a citizen. The Foundation was billed each

month for these requests.

Sherri shared that the Foundation needed to share more with the businesses in the area as to what

the Foundation did, especially with the funds on the apparatus and vehicles.

Christina suggested that a summary report could be presented at each meeting listing how the

Community Assistance funds had been used the previous two months. Andrew volunteered to

compile this report for each Trustees’ meeting.

Scholarship Recipients

President Gorman reported that each year the Foundation provided three scholarships. Each

student would receive $1,500 for 2018-2019.

The scholarship recipients were:

Leilani Lopes – She was studying to be a surgeon in the Honors College at Portland State

University. She was also a recipient for 2017-2018.

RoseAnna Shaver – She would be studying law enforcement at Clackamas Community

College.

Jared Weaver – He was studying to become a firefighter and was attending Clackamas

Community College and Chemeketa Community College.

Nominating Committee

Sherri shared that the Nominating Committee had contacted potential Trustees from the

community to become part of the Foundation. The committee looked for people that would be

able to help the Foundation with needs, not just fill spots. People were needed with talents,

contacts, abilities and the desire to help. Of the five contacted, four were able to attend the

meeting. She introduced them and shared specifically what they would be bringing to the Board:

Ed Mura – contacts, Frank Magdlen – contacts, Alex Roth – website talent and Craig Van

Valkenburg – knowledge of the community.

The committee was continuing to look for new people with ideas and younger people.

4

President Gorman explained that the Nominating Committee made recommendations to the

Executive Committee and it would make recommendations to the Member, which was the Board

of Directors for Clackamas Fire District #1. These potential members’ names would be

presented to the Fire District Board for their approval at their August 20, 2018 board meeting.

Sherri asked that if any Trustees had other people who they feel would be an asset to the

Foundation’s Board, to contact her and she would contact the suggested people.

Marketing Committee

Angela shared that the Marketing Committee was working on the various media opportunities –

website, digital options and Facebook. The website would be updated so that more awareness of

the Foundation could be brought to the community.

President Gorman expressed the need for a Strategic Business Plan, which would describe what

the Foundation would look like in 10 years. Now that the Foundation had a Marketing Plan,

which was approved at the May meeting, a Strategic Business Plan could be developed. An

implementation schedule of new marketing features could be adopted later as an appendix to the

plan. Two changes that have been discussed to date are the name change and the logo. Angela

had offered her graphic artists to help prepare a new logo.

Alex was asked and agreed to help in creating a new logo.

Angela offered to move forward on the logo with her artists.

President Gorman shared that he would discuss with the Scholarship Committee how to promote

and enhance the committee.

NEXT MEETING

The next Foundation meeting would be on Tuesday, September 25, 2018 at noon at the Mt. Scott

Fire Station. Jerry Kearney would be providing lunch.

ADJOURNMENT

President Gorman adjourned the meeting at 1:11 pm.

Karen Strejc

Executive Assistant

5


From: Data Systems Manager Shelby Hopkins

Re: Data Management Monthly Report – September 2018

Munis:

• Project Team attended six implementation days of the HR/Payroll modules.• Payroll completed second successful Payroll Parallel process.

FireRMS/ePCR (Zoll):

• Continued utilizing CAD feed into FireRMS established by My Fire Rules.• Temporary CAD feed outage to FireRMS required manual data entry.• Attended Community Paramedic reporting meeting with EMS Division.

Data:

• Attended webinar “Data Drives the Fire Service, but you’re in the Driver’s Seat”sponsored by Center for Public Safety Excellence.

• Monitored Cost Recovery Billing to EF Recovery.• Claims Summary Report as of September 30, 2018:

Pre-Plans/Mapping:

• Continued work on pre-plan updates.

Workforce TeleStaff:

• Worked with Union/Management and Callboard to modify rules and functionality inprogram.

• Developed new Medic 316 schedule.• Completed multiple shift and station roster moves.

Business Services

6


From: Battalion Chief Brian Stewart

Re: Fire Prevention Division Monthly Report – September 2018

Engineering Fire Prevention staff reviewed 69 buildings and land use projects in the month of

September 2018. In addition, 10 tenant remodel inspections were conducted, as well as 24 new

construction inspections.

Enforcement A total of 358 inspections were carried out in the month of September 2018. These

include fire and life safety inspections, special inspections completed by the Fire Prevention staff,

and the business inspections completed by the fire companies.

Public Education Fire Prevention staff and companies conducted or participated in a number ofcommunity activities:

Sep 1 Volunteers It's My Ability 5K for Autism

Sep 3 Station 2 Labor Day BBQ at Waverley Country Club

Sep 8 Station 5 Back to School Safety Event with JC Penny

Sep 9 Station 10 Mt Hood Kiwanis Camp Walk, Roll or Stroll

Sep 10 FMO Visit OCSD Elementary Schools - Flyer Delivery - Hilltop Health & Safety Fair

Sep 10 Vols / Station 10 Clarkes Grange Community Picnic

Sep 13 FMO Hands Only CPR at The Children's Center

Sep 15 FMO / Various Hilltop Health & Safety Fair

Sep 15 Station 7 Under the Stars Charity Ride at StarCycle

Sep 16 Station 6 Military Family Day at Happy Valley Park

Sep 17 FMO Beavercreek Back to School Night

Sep 20 Station 2 Odd Fellows Lodge Potluck/BBQ

Sep 25 FMO / Station 7 Scouters Mountain Elementary Station Tour 1 and 2

Sep 26 FMO / Station 7 Scouters Mountain Elementary Station Tour 3

Sep 26 FMO Fire Safety Talk Cascade Meadows Apartments

Sep 28 Station 2 Jog-a-thon Linwood Elementary

Sep 28 Station 6 Station Tour

Business Services

R-1b.1

7

Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above. FMO

• The annual Hilltop Health and Safety fair was on Saturday, September 15th. Staff did an

outstanding job of planning, organizing, and staffing the event. This was a well-attended

event with what appeared to be the most heavily attended safety fair yet. Free hotdogs

were provided by a new partner, Get Ready.

• Staff planned and prepared for Fire Prevention Month activities. In addition to a fire

station open house each Saturday, staff will be teaching fire safety at numerous

elementary schools around the Fire District.

• Backyard burning did not open on October 1, 2018 which is the normal date that is

allowed by the State. Clackamas Fire is coordinating with the Fire Defense Board and

Oregon Department of Forestry regarding when to open the burn season.

• Staff attended the High-Rise training exercise at Hillside Manor.

• Staff made moves to consolidate from Boring to a single Fire Prevention Office in Oak

Grove.

• BC Stewart has returned to the line, and BC Slater has transitioned into the Fire Marshal’s Office.

Respectfully Submitted,

Battalion Chief Brian Stewart

8

Clackamas Fire Inspections

2018 InspectionsJanuary - SeptemberAssigned To Actions Scheduled # Done % Done

Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1459 921 63.13%2 YEAR PREVENTION OFFICE 765 608 79.48%HAZ MAT INSPECTION 31 11 35.48%ANNUAL SELF INSPECTION 95 38 40.00%APARTMENT PROGRAM 1 YEAR 377 276 73.21%4 YEAR PREVENTION OFFICE 117 106 90.60%

Division, Fire Marshal Office Grand Total 2844 1960 68.92%Station, Station 1 COMPANY 2 YEAR INSPECTION 10 10 100.00%

COMPANY 4 YEAR INSPECTION 35 34 97.14%Lock Box 21 6 28.57%TARGET HAZARD WALK THRU 13 4 30.77%

Station, Station 1 Total 79 54 68.35%Station, Station 10 COMPANY 2 YEAR INSPECTION 6 3 50.00%

Lock Box 7 6 85.71%TARGET HAZARD WALK THRU 6 5 83.33%

Station, Station 10 Total 19 14 73.68%Station, Station 11 Lock Box 5 3 60.00%

TARGET HAZARD WALK THRU 3 1 33.33%Station, Station 11 Total 8 4 50.00%Station, Station 14 Lock Box 3 0 0.00%

TARGET HAZARD WALK THRU 18 12 66.67%Station, Station 14 Total 21 12 57.14%Station, Station 15 COMPANY 2 YEAR INSPECTION 33 19 57.58%






Station, Station 17 Total 54 34 62.96%Station, Station 18 Lock Box 1 0 0.00%

TARGET HAZARD WALK THRU 4 0 0.00%Station, Station 18 Total 5 0 0.00%

9

Clackamas Fire InspectionsStation, Station 19 TARGET HAZARD WALK THRU 1 0 0.00%Station, Station 19 Total 1 0 0.00%Station, Station 2 COMPANY 2 YEAR INSPECTION 24 21 87.50%









Lock Box 4 1 25.00%TARGET HAZARD WALK THRU 4 2 50.00%







Station, Station 9 Total 21 20 95.24%Grand Total 849 619 72.91%

10

Clackamas Fire Inspections

Assigned To Actions # Done

Division, Fire Marshal Office FIRST REINSPECT 11NEW BUSINESS INSPECT 10NEW CONSTRUCTION INSPECTION 24OPEN BURNING 1PLAN REVIEW 69SPECIAL INSPECTION 12TENANT IMPROVEMENT 10

Division, Fire Marshal Office Total 138Grand Total 138

2018 Special InspectionsSeptember

11

Estacada Fire Inspections

2018 Estacada Inspections January - SeptemberAssigned To Actions Scheduled # Done % Done

Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 102 75 73.53%2 YEAR PREVENTION OFFICE 33 31 93.94%APARTMENT PROGRAM 1 YEAR 3 3 100.00%

Division, Fire Marshal Office Total 138 109 78.99%Grand Total 138 109 78.99%

2018 Estacada Inspections SeptemberAssigned To Actions # Done

Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 172 YEAR PREVENTION OFFICE 1APARTMENT PROGRAM 1 YEAR 3


2018 Estacada Special InspectionsSeptemberAssigned To Actions # Done

Division, Fire Marshal Office NEW CONSTRUCTION INSPECTION 2PLAN REVIEW 3SPECIAL INSPECTION 1


12

2015 95 Incidents

2016 91 Incidents

2017 115 Incidents

2018 108 Incidents

False Fire and Medical Alarm Responses

Monthly Average

Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec2015 87 72 95 100 117 110 82 83 89 106 105 892016 78 78 86 87 73 104 65 107 107 126 93 882017 132 92 86 126 116 84 113 143 111 144 118 1172018 94 96 100 102 101 115 130 127 106

0

20

40

60

80

100

120

140

160

13

Year Fire Cause of Ignition Incidents %

2015 Cause under investigation 0 1.98%

Cause undetermined after investigation 11 12.79%

Cause, other 1 1.16%

Failure of equipment or heat source 15 17.44%

Intentional 5 5.81%

Unintentional 54 62.80%

2015 Total 86 100.00%

2016 Act of Nature 2 2.56%

Cause under investigation 1 1.28%




Intentional 4 5.13%


2016 Total 78 100.00%

2017 Act of Nature 2 2.22%




Intentional 8 8.89%


2017 Total 93 100.00%

Data Excludes: Cooking and Chimney Fires


2018 Structure Fire Cause of Ignition

Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's

Act of Nature0

0%

Cause under investigation

22%

Cause undetermined after investigation

1517%

Cause, other5

6%

Failure of equipment or heat

source21

23%

Intentional6

7%

Unintentional41

46%

14


From: Emergency Manager Gregg Ramirez

Re: Emergency Management Monthly Report – September 2018

September was National Preparedness Month. The Fire District conducted several successful activities aimed at increasing the disaster resilience of our staff, stakeholders and citizens. Based on positive feedback from several sources it appears as though our efforts had far reaching and meaningful impact.

• Produced a series of informative videos that were posted to the D1 website, Facebookpage and shared with our email contacts. The series included appearances by severallocal disaster subject matter experts, including:

o Clackamas Department of Disaster Managemento Kaiser Sunnyside Hospitalo Columbia County Emergency Managemento Multnomah County Emergency Management

• Appeared on KGW’s Greater Portland morning show• Appeared on KGON’s Terry Boyd’s World radio show• Conducted the 4th annual CERT Summit• Participated in the Red Cross Prepare Out Loud campaign• Conducted an emergency preparedness presentation for the Housing Authority• Participated in the Clackamas River Water spill exercise

Respectfully submitted:

Gregg Ramirez Emergency Manager

Business Services

15


From: Battalion Chief/Assistant Fire Marshal Brian Stewart

Re: Safety Division Monthly Report – September 2018

• Safety Committee – reviewed and made recommendations on recent workplace injuriesand exposures.

• Per training’s request, BC Stewart and BC Hopkins inspected a new bailout trainingstructure/prop at Station 14. Returned to discuss structure and met with BC Smith, BCRamos, and Capt. B. Olson. Compliance deficiencies were identified and trainingdetermined appropriate alterations to rectify them. All changes were to be completedprior to use.

• BC Stewart, BC Smith, and Lt Sakaguchi met with Ed Hoeffliger of SAIF. Mr. Hoeffligerwas doing routine update of information.

• Safety responsibilities transitioned to BC Hopkins on October 1.


Battalion Chief/Assistant Fire Marshal Brian Stewart

Business Services

16

Business Services Division

To: Chief Fred Charlton and the Board of Directors

From: Human Resources Manager Trish Noble

Re: Human Resources Division Monthly Report – September 2018

Assisted with Entry Level Firefighter Panel Interviews

Completed monthly roster moves in TeleStaff

Participated in Munis Training for HR/Payroll

Attended Reasonable Suspicion Training in Wilsonville

Co-meeting with Training for upcoming testing processes

Created new employee files/forms and sent related documentation to staff

Updated employee files with certifications, change of address, assignment changes, etc.

Finalized work on HR-related Munis forms

Insurance Benefits

o Continuing to work with Kris and Stacie on unpaid claims due to pre-authorizations and OON HST claims out of the state

o Had our second quarterly meeting with HYAS and VOYA for our 457 and 401A

Retiree Benefits

o Working with Accounting Specialist Holst to assist in getting all of the statementscorrected for the retirees

o Munis Training – Personnel Action Training and Salary and Benefit Training

Finance

o Assisted Payroll Manager with the retro payroll due to the new contract

Strategic Planning Retreat presentations

Board Retreat presentations

Contacted additional neighboring districts/departments to research organizationaldevelopment tools

Business Services

17

R-1b.2

Processed tuition reimbursement requests

Temp hire processing

ODOT Random Drug Testing final setup and policy review

Worker’s Comp claims and return to work

Civil Service meeting preparations


Human Resources Manager Trish Noble

18

Emergency Services Division


From: Deputy Chief Ryan Hari

Re: Emergency Services Division Monthly Report –September 2018

.

Continued work on the Station 16 and 19 construction projects.

Attended weekly Owner/Architect/Contractor meetings for all construction projects.

Participated in the multi-agency high rise hands on drill.

Finalized the conceptual two-story fire station process for a future station in Oregon City.

Participated in the monthly operations meeting.

Continued work on the Fire District’s hazardous materials program.

Participated in the monthly Clackamas Water Rescue Consortium meeting.

Participated in Administration Building design process.

Attended the Strategic Planning Retreat.

Participated in the annual Board Retreat.

Participated in the CCOM Member Board meeting.

Chaired the monthly C800 Meeting.

Attended the C800 Citizen’s Accountability Group meeting.

Participated in an interagency meeting with Estacada Fire.


Deputy Chief Ryan Hari

Emergency Services

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1



From: Fleet Director Bill Bischoff

Re: Fleet Services Division Monthly Report – September 2018

During the month of September, the following are some of the major items that fleet maintenance personnel addressed:

Engines

2-124 E319- Complete warranty and other write ups on pumper- Back from Hughes

2-115 E311- EGR tube clean out, PM and write ups

2-114 E310- Foam system is INOP, PM and other write ups

2-126 E304- Power steering pump

2-127 E303- Cab tilt pump/motor, PM and write ups

Trucks/ Heavy Rescue

2-205 T302- Failed aerial test with frayed cable, PM and multiple write ups

2-208 T316- New tires on all axles, ride height adjustment

Brush Rigs/ Water Tenders/ Boats

2-932 B308- Replace and reinforce the rear deck support tubing.

Staff Vehicles/ Medic

2-538- PM and recalls

2-503- PM and write ups, new tires

Other Items

Fleet reinstalled door switches on all the tiller doors in the District so the doors will alarm whentruck is in gear and door is open. This puts us more in line with manufacturer’s recommendationand NFPA and will lessen the damage to the doors and tracks that are very expensive to replace.

We have been working on getting our new pump pit up and functional. Building a pitot stand anda new wall to mount discharge gate valves and gauges for doing necessary pump tests.

Did a lot of work on the IGA apparatus. Canby, Gladstone, and Lake Oswego vehicles had a lotof attention.

We are getting closer to having the old Simon- Duplex Truck transported and shipped toArgentina. E328 has also been sold to Chemeketa Community College.

Met with another agency interested in us providing the fleet maintenance for their equipment.

Emergency Services

2

Waiting on Happy Valley inspectors to validate final occupancy of the new building.


Fleet Director Bill Bischoff

3



From: Logistics Manager DeAnn Cordes

Re: Logistics Division Monthly Report – September 2018

The following summary of work includes those activities completed within Logistics.

Logistics filled and delivered 325 orders entered into Munis. This is up 31.05% from September oflast year.

Filled and delivered 31 controlled medication orders; which is up 19.23% from September of lastyear. Logistics delivered Foundation funds to crews who were in need of them. Logistics continuesto perform deliveries on Tuesdays and Fridays or as needed. Logistics staff is talking aboutperforming deliveries one day a week instead of two days. We are also trying to catch companieswhen they are on site. Before any changes are made there will be discussions with Operationsand EMS.

Staff attended and represented Logistics at the EMS Committee meetings this month.

Staff is preparing for the next Volunteer Recruit Academy. Bags will be assembled and ready fordistribution on September 8th. Finished assembling the volunteer gear bags and sent them to theVolunteer Services Office for distribution.

Continued to move items from the old building into the new building. Still waiting on the remainingsecure storage shelving. The vendor said the shelving should be in in October.

Moved bike helmets, hose and other items from the training offices warehouse into the old logisticsbuilding. Assembled pallet racking and organized the space. The conex still needs to be emptiedand will be done once the secure storage arrives and is set up.

Assisted Fire Prevention in preparing for the Safety Fair. Supplies were loaded into the Isuzuvehicle for pick up on the day of the event by Fire Prevention staff.


Logistics Manager DeAnn Cordes

Emergency Services

4



From: Division Chief Bill Conway

Re: Emergency Medical Services and Training Division Monthly Reports – September 2018

The following summary of work includes those activities completed within the EMS and Training Divisions. Additional reports are included from the Training Chief, Medical Services Chief, EMS Training Officer, Community Paramedic, as well as the monthly community CPR report from Cascade Training.

Attended Clackamas Fire EMS Committee meeting

Attended High Rise Down and Dirty drill

Attended District Board meeting

Attended Training division weekly staff meetings

Attended Clackamas Fire Operations meeting

Participated in Public Based EMS Committee tele meeting

North Battalion training site needs evaluation walkthrough

Training Center remodel meeting

Participated and presented at both District Planning Retreat sessions

Met with AMR, TVFR, and LOFD for strategic planning regarding improving ambulanceservices

Met with Chief Corless and Labor regarding M316 and paramedic schedule change

On vacation for last week of September


Division Chief Bill Conway

Emergency Services

R-1c.1

5



From: Medical Services Chief Josh Santos

Re: Emergency Medical Services Division Monthly Report – September 2018

Facilitated one medical director and resident ride along

Facilitating student intern working on senior project in fire and EMS

Attended monthly board meeting

Attended EMS Committee Meeting

Chain of Survival Planning Meeting

Community Paramedic Reporting Meeting – Discussed systems for data/patient tracking

Attended strategic planning meeting with county EMS stakeholders

Attended monthly Operations meeting

Continued work on Community Paramedic CAD/RMS/Data collection process

Worked on Strategic Planning Retreat presentations

Presented at District Strategic Planning Retreat

Presented at Board Strategic Planning Retreat

Participated in Captain test dry run – Vetting the process for upcoming promotional test

Attended Fallen Firefighter Memorial – 9-11 ceremony at DPSST

Did a 24-hour ride along with M303 – Reviewing transport systems

Completed patient follow up and feedback for crews


Medical Services Chief Josh Santos

Emergency Services

6



From: Community Paramedic AmyJo Cook


Assisted homeless community member with acquiring housing

Assisted community member with connecting with continuation of care outside the 911 system

Assisted Adult Protective Services with six home visit/consults

Conducted 12 home visits for crew referred patients

Presented at Oregon State EMS Conference on Community Paramedicine

Conducted 11 Project Hope contacts

Attended I&R quarterly meeting for local resources

Attended Tri county/Riverstone/Clackamas Community Paramedic high 911 user meeting

Assisted with entry level firefighter interviews

Assisted with supported housing for Project Hope client


Community Paramedic AmyJo Cook

Emergency Services

7



From: EMS Training Officer Mike Verkest


Participated in East Clackamas County EMS Association Meeting- Timberline 2019

Participated in August EMS and EPIC Committee Meeting

Planning beginning for regional PACE Exercise for May 2019

Began work with Clackamas County Strangulation Workgroup

Attended and became chair of the Clackamas County EMS Council Ops-Subcommittee

MAT Workgroup meeting, preparing for October 2018 MAT

Attended Oregon Health Authority Professional Standards and Education Update Webinar

ASA Planning meeting with Div. Chief Conway and MSC Santos

Performed multiple ADORE Training and FTO Training sessions

Recorded 2 EMS Training quickies

Coordinated 2 EMS/Logistics Meetings to enhance visibility on medication shortages. This is an

ongoing meeting and will include Dr. Warden.

Attended a meeting with Data, Ops, FMO and EMS for ESO Demo

Attended the monthly and weekly Training Division Staff meetings

Coordinating Volunteer EMS Workgroup with ATO Webster and VFF Thiele


EMS Training Officer Mike Verkest

Emergency Services

8

Station2 Station3 Station4 Station5 Station7 Station10 Station14 Station15BLSHCP 2HSFA,CPR&AED 1 1HSCPR&AED 1 1HSFA 1 1ACLSRenewal 1 1PALSRenewal 1 1

Station2 Station3 Station4 Station5 Station7 Station10 Station14 Station15BLSHCP 31HSFA,CPR&AED 14 11HSCPR&AED 2 4HSFA 0 0ACLSRenewal 10 9PALSRenewal 10 9

1 2 3 4 5

13 87

15 85

10 90

10 90

1 3 8 89

7 93

Poor Fair Satisfactory Good Excellent1 5 94

Yes No100

Studentwouldreferafriend/colleaguetotakethesamecourse:

Classroomenvironmentwasconducivetolearning:

Instructor(s)providedadequateandhelpfulfeedback:

Sep-18

ClackamasFireStationEnrollmentbyLocationSep-18

ClackamasFireStudentEvaluationSummary--September20181(StronglyDisagree)2(Disagree)3(Neutral)4(Agree)5(StronglyAgree)

ClassType

ClassType

Student'sratingoftheinstructor'soveralleffectiveness:

CascadeHealthcareServices,LLC.ClackamasFireDistrict#1

CommunityCPRandFirstAidProgramsStudentEnrollmentandCourseEvaluationSummary

Overallthiscoursemetmyexpectations:

Theprogramwasrelativetomyworkandextendedmyknowledge:

Adequatesupplyofequipmentthatwascleanandingoodworkingorder:

Methodofpresentationenhancedmylearningexperience:

NumberofClassesOfferedatEachLocation

9

CascadeHealthcareServices,LLC.ClackamasFireDistrict#1

CommunityCPRandFirstAidProgramsStudentEnrollmentandCourseEvaluationSummary

CommentsfromClackamasFireStudentEvaluations--September2018

Noisy.

Thankyou!Loudintercomebuzzing.

BestPALScourseIhavetakeninmycareer!

Excellent.

Deniseisagreatinstructor.Engagingandhelpful.

Denisedidagreatjobteachingthematerial.

BestclassIhaveparticipatedin.I'vebeentoseveralovertheyears.

Mentionnotallepipenslookalike

CDF#4hasacrazybuzzingnoise-yougetusedtoitbutforsomemaybebothersome.

MosthelpfulCPR/AED/FirstAidtrainingthatIhaveattended.

Victoriawasgreat!

Fun,easyclass.Thankyou!

Classwasnotboringandshekeptusengagedandexplainedindetailoneachtopic.

Classwaseasytofollowandinstructorprovidedexcellentinstructionandanonjudgementallearningenvironment.

Theyarebothgreat!

Thankyou!

Postiveandopencommunicationsofinstructor.Alwaysapleasure.

Equipmentwasup-to-date-Whichwashelpfulforlearningmegacodefacilitatedlearningandalsoindependentdecisionmaking.

Great!

Instructorgaverepeatedfocusptstohelpusrememberforthetest.

Matt&Denisealwaysprovideacalm&relaxedenviromentinthisstressful(tome)test.

Calmatmosphere&yetquick-verygoodday.Thx.

Denisepresentedthematerialeffectively.

Greatjob!Denisekepttheenergylevelhigh,madethetimemoreenjoyable.

Verypersonalinstructorandmademeactuallywanttolearn.

Denisewasfunnyandusedourtomewell.Awesome!

Greatjob!Enjoyedtheclass.

10

ForsomethingIhavedoneforover20yearsthisclasswasthemostconcisepresentationI'veexperienced.Thankyou!

11



From: Training Chief Keith Smith

Re: Training Division Monthly Report – September 2018

Training Chief Keith Smith

Attended last week of High Rise Down and Dirty Drills.

HR Testing Meeting. GoTo Meeting Finalized FF and A/O Test.

Senior Staff meetings.

OPS Meeting.

Training Staff Meetings. Planning upcoming testing and training.

Schools and Conferences Management: Form in service and going well. We will continue toevaluate.

HR Testing Management: Finalizing Entry Firefighter and A/O.

Captain Test: Planning Meeting.

Battalion Site Walk through - Walking through each Battalion sites to determine needs.

South Battalion Training Officer Sean Brown

Weekly Training Staff meetings.

AO Academy.

Rope Committee Meeting.

Down and Dirty High Rise Drill.

Volunteer Drills.

Budget spreadsheet work.

AO Testing.

Emergency Services

12

North Battalion Training Officer Scott Walker

Assisted with the second week of high rise down and dirty.

Participated in four days of entry FF testing.

I have been assisting with the Volunteer Academy where needed.

Finalized speakers for the Fire Officer 2 Academy.

Facilitated a volunteer search drill.

Walked through the North Battalion training site with Chief Smith and Chief Conway to determine needs.

East Battalion Training Officer Mark Webster

Vetted and Contracted with Mvix for Content Management System or CMS for AVIDS digital signage.

Built Bailout Prop at Station 14.

Volunteer Drills.

Target Solutions management.

Academy Coordinator Steve Sakaguchi

Training

o September 19-20 panel interviews for entry level firefighters.

o Met with Chief Charlton to discuss the panel interview component for the lieutenant promotional exam.

o Met with Byron Wakefield, DPSST District Liaison Officer (DLO) to verify our academy

certification process meets DPSST’s requirements.

o Developed study guide for the lieutenant promotional exam.

o Met with BC Stewart, BC Smith and Ed Hoeffliger (SAIF Consultant) to discuss academy and District training.

Volunteers

o Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewing academy timing to better align with career academy timing.

o Instructed/Present at academy September 11, 15, 16, 18, 25, 29 and 30.

o Volunteer Academy 18-01 began on September 11. As of 9/30 there are 13 suppression, 1 support and 5 Estacada Recruits.

o Volunteer Academy will be providing training to receive the following NFPA certifications:

FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness.

13

o Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards,Shawn Hepler and Austin Burke instructed at the academy. VFF Noah Steinbergcoordinating the volunteer instructors for academy.

o Met with volunteers to provide feedback from their interviews.

o Set dates for the upcoming Explorer Program entrance process. Currently have 11active explorers. Applications are available via NeoGov.


Training Chief Keith Smith

14



From: Health and Wellness Manager Heather Goodrich

Re: Wellness Division Monthly Report – September 2018

The following summary of work includes those activities completed by Clackamas Fire Wellness Staff:

Annual Clackamas career pre-physical testing. (130 people)

Annual OSHA required hearing conservation training for career firefighters. (130 people)

Immunizations were provided to Clackamas volunteers and staff. (105 people)

Medical testing performed (labs, TB, etc.) outside the baseline and annual testing. (5 people)

Coordinated annual physicals for one suppression volunteer and one support volunteer.

Coordinated Fit for Duty physicals for injured career firefighters returning to duty. (5 people)

“Cancer and Firefighters” presentation onsite to Clackamas career crews. (8 stations/30 participants)

“Metabolic Syndrome” presentation over two evenings at volunteer drill. (35 participants)

“Health Insurance 101” presentation onsite at Fire Prevention. (12 participants)

Presented three hours of Wellness Curriculum to volunteer firefighter recruits. OSHA Bloodborne

Pathogens, OSHA Hearing Conservation and an Intro to the Wellness Program were the topics.

Annual Fitness Testing for Clackamas career firefighters. (2 people)

Coordinated weekend morning workouts for volunteer firefighter recruits.

Purchased dumbbells for Station 9.

Injury consultations and on-site treatment by the Athletic Trainer. (38 visits)

Processed and provided follow-up for on-the-job injury reports and for Safety Committee. Eight injuryreports were submitted with two of the eight turning into a workers’ compensation claim.

Six of the six sprain/strain injury reports were followed up with by the Athletic Trainer.

Coordinated volunteer injuries and return to work program. (2 people)

Annual Mental Health Assessment was administered to career firefighters. (2 people)

Provided requested health information and consultations to 12 firefighters and staff.

Attended a webinar titled “Compassion Fatigue Awareness and Burnout Prevention.”

Provided requested information about our program to Keizer Fire and Portland Fire via email and phone.

Created and sent out monthly Wellness Update and Health Insurance Newsletter.

Distributed EAP Employee Newsletter and EAP Supervisor Newsletter by email.

Attended the annual Strategic Planning Retreat.

Congratulations to Mother Koryn Galego and Grandpa Mark Cauthorn! Clackamas Fire’s MedicalAssistant had Emma Lynn Galego on September 11th and she measured 9lbs, 11oz.


Health and Wellness Manager Heather Goodrich

Emergency Services

15

Lavender Ribbon Report Released


Wellness Update

Q: Do different colored

eggs have different nutrition

profiles?

A: There is no nutritional

difference between white and

brown eggs. Different breeds

of chickens simply lay eggs of

different colors, from white to

brown to green. A hen’s diet

can affect her eggs though.

Usually, eggs contain small

amounts of omega-3 fatty

acids. Feeding chickens foods

with omega-3s does increase

the levels of omega-3s in

eggs. The eggs of “free-

range” and “pastured” hens

have different profiles than

those of hens raised indoors,

but the nutritive value is hard

to predict without knowing

what the hens eat.

Career Pre-Physicals will

take place in September

and October. Heather

will be sending paper-

work and information

about the appointment

the week prior to your

testing.

The International Association of Fire Chiefs’ (IAFC) Volunteer and Combination Officers Section (VCOS)

and the National Volunteer Fire Council (NVFC) have partnered to develop and release the Lavender

Ribbon Report: Best Practices for Preventing Firefighter Cancer. This report provides 11 actions that can

be taken to mitigate the risk of cancer for firefighters.

Unfortunately, the topic of firefighter cancer has had a significantly increasing impact on firefighter health

and welfare. Great strides have been made by departments and responders everywhere in combating and

preventing cancer, but more still needs to be done. The time is NOW to make changes.

“We call upon fire service leaders and all personnel to make cancer prevention a priority in your

department,” said Chief James Seavey, Sr. board member of the IAFC VCOS, chair of the VCOS Cancer

committee, and cancer survivor. “We owe it to each firefighter, to their families, and to the community to take

every step necessary to keep our firefighters healthy and to ensure they come home safely. Together we

can stop firefighter occupational cancer.”

It is imperative that local leaders take this report to heart and spend the time and energy to make changes to

improve the safety and health of responders. Too often, we hear about firefighters suffering from and dying

of cancer. What if things had been differently and personal protective equipment (PPE) was washed

thoroughly and stored it in a better way? There are many relatively cost-effective actions that can be taken

to reduce the risk.

“Firefighters are contracting cancer at an alarming rate, and we need to take action to protect our brothers

and sisters,” said Chief Brian McQueen, co-chair of the NVFC Cancer Subcommittee and cancer survivor.

“Fortunately, there are specific things we can do to lessen our risks and prevent exposure. The NVFC and

IAFC’s VCOS strongly encourage you to read and implement these best practices in your department

immediately and ensure all firefighters are adhering to them.”

Fire Chief Timothy Wall, chair of the VCOS, and Fire Chief Kevin D. Quinn, chair of the NVFC, challenge fire

service leaders and firefighters to educate their membership by disseminating the report and displaying the

poster in their departments.

This report, released at Fire-Rescue International in Dallas, Texas, is dedicated to those responders that are

battling or have lost their battle with cancer.

The report can be downloaded at the link below:

https://www.iafc.org/about-iafc/sections/vcos/vcos-resource-detail/vcos-lavender-ribbon-report-best-

practices-for-preventing-firefighter-cancer

Alicia’s next wellness talk, which will begin this month, will be on the topic of firefighter cancer prevention.

Source: www.iafc.org

16

If you're looking for a way to add a little fun and creativity to your

workouts, consider adding jump rope intervals. A good jump rope is

one of the best investments you can make in your own fitness

because it is an extremely effective form of cardiorespiratory exercise

and doesn't require much more than a little space, a timer and some creativity.

Humans burn about five calories to consume one liter of oxygen. This means that exercises that involve

more muscles can increase the demand for oxygen, allowing you to expend more energy (burn more

calories). Anyone who has swung a rope for more than 20 seconds knows that it's a great way to

elevate your heart rate and burn calories.

If you’re still not convinced to try it, here are seven more reasons why you should consider jumping

rope when looking for ways to change your existing fitness program:

1. Jumping rope can increase the elasticity and resiliency of lower-leg muscles, leading to a

reduced risk of lower-leg injuries. Calf raises can strengthen the lower leg, but if the muscle tissue

becomes too tight it could increase the risk of a number of lower-leg injuries including achilles tendon

strain or plantar fasciitis. Jumping rope regularly strengthens the calf muscles and improves the

elasticity of the surrounding tendons and fascia. To increase elasticity, try to land on the ball of the foot

first, but let your heels go all of the way down to the ground.

2. Jumping rope can help improve your coordination. Jumping rope is a cyclic activity, which

means you perform it for a steady, regular cadence. The steady cadence and rhythm of jumping rope

can help improve the coordination between your eyes, feet and hands.

3. Jumping rope can help improve your cognitive function. This is because jumping rope involves

learning new motor patterns, which improves the nervous system communication between your brain,

wrists and lower leg muscles. This, in turn, helps to improve your overall cognitive function, which is an

important benefit as we age.

4. Jumping rope can help increase the intensity of circuit-training workouts. Strength-training

workouts that alternate between different muscle groups can increase heart rate and provide a

cardiorespiratory benefit. Adding one or more jump-rope stations to a circuit is an easy way to increase

the intensity of the overall workout. If you enjoy making your own exercise circuits, add two to three

minutes of steady rope jumping at the end for an additional calorie-burning opportunity.

5. Jump ropes are extremely portable, which makes them an excellent option when

traveling. Most modern business hotels provide guests with a basic workout room that features a few

pieces of exercise equipment. That's the good news. The bad news is that the quality or condition of

that equipment may be questionable at best and downright dangerous at worse. Don’t let an

under-equipped workout room keep you from sticking with your workouts when you travel. If you pack a

jump rope in your suitcase, even the most sparsely outfitted hotel fitness facility can provide you with

the space for a sweat-filled jump-rope session.

6. The portability of jump ropes make them an excellent option for outdoor workouts at your

favorite park or exercise course. Many city parks have pull-up bars and other outdoor exercise

facilities. With a jump rope, you can get an awesome total-body workout by combining your favorite

exercises on the available equipment with one- to three-minute jump rope intervals.

7. A jump ropes is the only piece of home cardio equipment you really need. And all you need for

space is the ability to safely swing the rope without hitting any furniture or knick-knacks.

Invest in a Quality Jump Rope

If you are thinking about making jumping rope a component of your personal workout program, it's a

good idea to invest in a good, durable jump rope. Purchasing a jump rope is not a significant

investment, but you should spend a little to invest in a rope that is easy to adjust and that uses ball

bearings to connect the rope and the handle. Ropes with bearings tend to last a little longer than ropes

that simply have the end knotted in the handle.

Could there be a handy new

solution for improving cognitive

health? Maybe, say U.K.

researchers who found that

people with significant grip

strength tend to have healthier

brains.

In this large study, grip-strength

test results for 475,397

participants aged 37-73 were

compared against various

cognitive measures, such as

reaction time, visual memory,

number memory, prospective

memory and reasoning. The

information came from the U.K.

Biobank. Each study participant

was required to undergo grip-

strength tests on both hands

using a hydraulic hand

dynamometer at a U.K. Biobank

assessment center. Participants

then underwent a 15-minute

computerized assessment of

each of the five cognitive

parameters.

Data analysis showed that grip

strength was positively and

significantly associated with

each of the cognitive measures.

Grip strength also had a positive

and significant association with

visual memory and reaction time

among 1,162 additional subjects

with schizophrenia.

So, can training to increase grip

strength lead to healthier

brains?

The study authors aren’t sure

and suggest that further

investigation is warranted to find

the answer. However, they do

say hitting the weight room is

not a bad idea—especially for

anyone with cognitive

impairments.

“This raises the strong

possibility that weight-training

exercises could actually improve

both the physical and mental

functioning of people with these

conditions,” said study author

Joseph Firth, PhD, research

fellow at Western Sydney

University.

Source: ACE Fitness Journal, July-Aug 2018

Source: www.acefitness.org

17

According to new research,

the kind of physical activity

you do in childhood could

predict whether you will be

overweight as an adult.

The study examined the

relationship between adult

weight gain and the

following types of exercise

in childhood: running,

sports and/or fitness/

dance. Researchers logged

waist circumference,

height, weight and body

composition data from 631

participants at ages 12, 16

and 24 and then compared

the data against childhood

activities of choice.

So which forms of exercise

were linked to lower weight

in adulthood?

The researchers found an

association between years

spent running during

adolescence and lower

body weight, smaller waist

circumference and lower

body mass index at age 24.

Sports participation also

seemed to positively affect

BMI, while fitness/dance

did not produce any

statistically significant

results.

Source: ACE Fitness Journal, July-August 2018

The Mediterranean diet consistently tops recommended eating plans

each year, as it has been shown to lower the risk of chronic diseases and

increase life expectancy. Essentially, the Mediterranean diet is about

eating whole foods, including lots of fruits and veggies, and limiting

added sugars, processed foods, and saturated fats.

To move your diet in a Mediterranean-style direction, try these suggestions:

1. Eat plenty of vegetables. Try a simple plate of sliced fresh tomatoes drizzled with olive oil, or

eat salads, garlicky greens, soups/stews, or oven-roasted medleys.

2. Change the way you think about meat. If you eat meat, have smaller amounts—small strips of

sirloin in a vegetable saute, for example—or substitute skinless chicken breast or fish for red meat in

a few meals each week.

3. Enjoy dairy products in moderation. Eat Greek or plain yogurt, and include small amounts of

cheese in your meal plans occasionally.

4. Eat seafood twice a week. Fish such as tuna, herring, salmon, and sardines are rich in omega-

3 fatty acids, and shellfish including muscles, oysters, and clams have similar benefits for brain and

heart health.

5. Cook a vegetarian meal one night a week. Build meals around beans, whole grains, and

vegetables, and heighten the flavor with fragrant herbs and spices. Down the road, try choosing

meatless meals two nights per week.

6. Use good fats. Include sources of healthy fats in daily meals, especially extra-virgin olive oil,

nuts, peanuts, sunflower seeds, olives and avocados.

7. Switch to whole grains. Whole grains are naturally rich in many important nutrients, and their

fuller, nuttier taste and extra fiber keep you satisfied for hours. Cook traditional Mediterranean grains

such as bulgur, barley, farro, and brown, black, or red rice, and favor products made with whole-grain

flour.

8. For dessert, eat fresh fruit. Choose from a wide range of delicious fresh fruits—from grapes

and pineapple to pomegranates and apples. Instead of daily ice cream or cookies, save sweets for a

special treat or celebration.

***The “Recipe of the Month” is an example of a Mediterranean diet dish!

Source: www.tuftshealthletter.com

REACH THROUGH

This is a great exercise for increasing thoracic mobility, which is highly important in maintaining rotational capabilities as well as good posture.

Start on hands and knees while maintaining a neutral spine. The foam roller should be just outside of the right hand.

While continuing to maintain a neutral spine, place your left hand on the foam roller with your palm facing up.

Slowly roll the left hand along the foam roller. As the left shoulder comes down towards the ground, the head follows the hand while not allowing the lumbar spine or hips to rotate. Roll back to the starting position. Repeat several times, then move to other side.

18

Gardens are typically still overflowing with zucchini this time of year. Put it to use

in this Mediterranean diet friendly recipe! This can be served as a main dish, side

dish, over whole-wheat pasta, as a pita filling. . .the possibilities are endless!

INGREDIENTS

2 skinless, boneless chicken breast

halves

Salt and pepper to taste

1 tsp minced garlic

6 TB olive oil, divided

4 zucchini, cut into 1 1/2 inch sticks

1 (15oz) can garbanzo beans,

drained and rinsed

1 (6oz) can black olives, drained and

sliced (or buy pre-sliced!)

1 (14oz) can artichoke hearts, drained and chopped

1 cup grape tomatoes, halved

1/2 cup grated Parmesan cheese

DIRECTIONS

1. Season both sides of chicken breasts with salt and black pepper.

2. Heat 2 tablespoons of olive oil in a skillet over medium heat; cook chicken breasts in the hot

oil and garlic until they are no longer pink in the center and juices run clear, 5 to 10 minutes

per side. An instant-read thermometer inserted into the thickest part of a breast should read at

least 165 degrees. Cut chicken into 1/2-inch cubes and transfer to a large bowl.

3. Heat remaining 4 tablespoons of olive oil in the same skillet over medium heat; cook and stir

zucchini in the hot oil until slightly tender, about 5 minutes. Season with salt and black pepper.

Transfer to a paper towel-lined plate to drain.

4. Mix zucchini, garbanzo beans, olives, artichoke hearts, and

Parmesan cheese with chicken, toss to combine. Serve hot

or cold.

**You could also substitute the grape tomatoes for half the

amount of sun-dried tomatoes, or fire-roasted red pepper strips.

16170 SE 130 Ave

Clackamas, OR 97015

Fax: 503-742-2886

Health & Wellness Manager

Heather Goodrich

Office: 503-742-2686

Cell: 971-806-1835

[email protected]

Wellness Specialist

Alicia McVicker

Office: 503-742-2690

Cell: 971-275-3981

[email protected]

Medical Assistant

Koryn Galego

Office: 503-742-2689

Cell: 971-284-3343

[email protected]

Athletic Trainers

Jennifer Adams

Cell: 503-706-4041

[email protected]

Matt Alvarez

Office: 503-742-2687

Cell: 909-782-5524

[email protected]

Clackamas Fire Wellness Update Issue 108 August 2009

Making your bed may help you sleep better. Sounds crazy, but if you do, you’ll be more likely to get a good night’s sleep. Scientists don’t know why, but it may be that it simply makes you feel good about where you take your nightly rest. A clean bedroom may help, too.

Nutrition Facts:

Servings: 6

Calories: 312

Total Fat : 20g (4g saturated)

Carbohydrate: 19.5g

Fiber: 5.3g

Protein: 15.4g

Sodium: 759mg

Cholesterol: 27mg

Source: www.allrecipes.com

Clackamas Fire Wellness Update Issue 217 September 2018

19



From: Division Chief Mike Corless

Re: Operations Division Monthly Report – September 2018

The following summary of work includes those activities completed within the Operations Division.

Meetings Attended:

o Staff Meetings

o Monthly OPS

o Board Meeting

o Fleet/Logistics final walk through

o Station 16/19 building updates

o Bargaining

o CCOM Fire Users

o Budget monitoring

o Promotional Testing development

9/10 Welcome new OPS AA Rachel Trotman

9/11 Hennebery Eddy meeting to discuss Station needs in downtown OC

9/13 Fire Defense Board

9/17 Inter Agency meeting with Clackamas River Water

9/17 Capital Projects meeting

9/17 Met with radio vendor to discuss new products

9/18 Met with Shop Stewards to discuss Paramedics work schedule

9/19 Board Retreat

9/20 Met with PPE vendor to discuss new cancer reducing products

9/24 Started LMC meetings again will be the 4th Monday of every month

9/25 Admin building SD meeting

9/25- 9/30 Vacation


Division Chief Mike Corless

Emergency Services

R-1c.2

20

North Battalion- A Shift

Battalion Chief Burke Slater

North Battalion-B Shift

Battalion Chief Josh Gehrke

Significant Incidentso N/A

Projects/Events/Meetings/Trainingo 09/10 Portland Fire Bureau Peer Support Interviewso 09/11 9/11 Remembrance at Station 4, and OC with BC 301o 09/11 Administration Building Kick Offo 09/12 Annual District Planning Retreat at the Ainsworth Houseo 09/13 Portland Fire Bureau Peer Support Interviewso 09/17 Captains test vetting with Captains Browne and Mulicko 09/19 District Board Retreato 09/23 Operations meeting with Chief Corlesso 09/14 Tactical Sim with Captain Palmero September Policy review throughout the month

North Battalion-C Shift

Battalion Chief David Scheirman

Significant Incidentso September 18- Responded on a 1st alarm with E301 to a Senior Living center. The

call started as a fire alarm and was quickly determined to be a kitchen fire in a unit.E301 controlled the fire and all residents were moved from the area while crewventilated and rescued two dogs. Crews worked with staff to remove smoke andwater from the building. One sprinkler head was activated just as E301 entered theroom and suppressed the fire.

East Battalion- A Shift

Battalion Chief Jason Ellison

Significant Incidentso Car over an embankment at Jackknife and Hwy 211o MVA with Life Flight activation on 232nd

o Motorcycle crash 7 miles past Ripplebrook ranger station

Projects/Events/Meetings/Trainingo BC contract completedo Lt. test tactical prepo Participated in our controlled burns in Clarkso Technical rescue meeting at station 5

East Battalion- B Shift Battalion Chief Brian Rooney

Significant Incidentso 9/1- Responded to 2 vehicle roll over MVA, with E314, E319 and AMR. There was one Trauma

System Entry.o 9/5- Rope Rescue- Crews from T308, 305, T3016 and BC301 and 302 responded to a fall

victim. The patient fell in a wooded area requiring technical rescue crews to help with extricationand removal from the area. Life Flight was used to transport the patient to a trauma center.

21

Projects/Events/Meetings/Trainingo 9/5 Multi-company High Rise Drillo EMS Trainingo Wellnesso 9/10 Monthly Operations Meetingo 9/11 Senior Staff Meetingo 9/17 Board Meeting

East Battalion- C Shift

Battalion Chief Scott Carmony

Significant Incidentso September, 9 2018 at 1117 hours – Brush Fire at 30686 SE Waybill Rd, Boring.o Running grass and brush fire threatened buildings. Fire extinguished with 1 alarm.

Projects/Events/Meetings/Trainingo Participated in high rise firefighting training in Milwaukie at Hillside Manor.o Attended Hose and Nozzle Committee Meeting.o Instructed Tactics and Strategy class at the 2018 Fire Officer 1 Academy.o Began planning for Tactical Testing for lieutenant promotional exam in November.

South Battalion- A Shift

Battalion Chief Brian Burke

Significant Incidentso September 9 – SE 93rd – Gas leak inside restaurant causing CO alarms to sound. HM303 and

Northwest Natural Gas able to locate and fix gas leak.o September 10 – S. Bradly Rd – Brush fire 1-2 acre in size. Minor damage to an outbuilding.o September 19 – Washington St. – Haz-Mat exposure at South Metro Transfer Station. One

patient inhaled unknown fumes. AMR transport and HM303 made sure there was no longer anyexposures.

o September 25 – Beavercreek Rd – Motor Vehicle Crash. Car 10 feet down embankment, on itsside and leaning against a tree. Pt able to self-extricate himself. M316 transport to WillametteFalls Hospital.

Projects/Events/Meetings/Trainingo Training with multiple crews on Basement Fires.o Attended annual Planning Retreat.o Cylinder requalification (hydro-testing) training meeting.

South Battalion- B Shift

Battalion Chief Jonathan Scheirman

Significant Incidents

o 9/11/18 Fatal Car Crash @ Henrici Rd. & Beavercreek. This high impact crash ejected thedriver of one vehicles killing him. The other driver was uninjured.

o 9/29/18 Fatal Tractor Incident in the 20200 block of S Mattoon Rd. A 2 year old child was runover by a running brush hog mower deck attached to a tractor. This was a horrific scene thathas left an impact on the family and first responders.

Projects/Events/Meetings/Training

o Hosted Probationary Lt. Holland on a ride along.o Attended a 9-11 First Responder Brunch at OC Christian Churcho Attended the 9-11 Patriot Day recognition at the Circle of Honor in Oregon Cityo Attended the Strategic Planning Retreat 22

o Attended the Hilltop Health and Safety Fairo Attended the Board of Directors’ meetingo Attended a Target Hazard walk through at Busch’s Furnitureo Attended prescribed burn wildland training on Bluhm Rd.o Performed a Probationary AO Evaluation

South Battalion- C Shift

Battalion Chief Oscar Ramos


o N/A

Projects/Events/Meetings/Training

o Worked throughout the months with Specialty Company Captains for roster of D1 students to aUASI funded Structural Collapse Technician course being hosted by PF&R.

o Attended to two personnel issues working with Operations.o Attended high rise drill multiple times with companies and new FRP.o Attended monthly Operations Meeting.o Updates on Specialty Companies’ Elevator drill.o Attended Senior Staff meeting at Station 5.o Proctored probationary Phase 3 test with successful conclusion.

23



From: Battalion Chief John Hopkins

Re: Emergency Services Division Monthly Report – September 2018


o 9/25 Injury MVA entrapment – Lake Rd/Queen E301, HR305 C303, C306 and BC302o 9/30 Injury MVA entrapment w/ Life Flight - Hwy 212/106 T308, HR305, E304 and BC302

Projects/Events/Meetings/Trainingo Developed and implemented a plan to complete the station security project.o Various meetings related to station security.o Worked with Facility Maintenance Manager Scott Vallance, Logistics Manager DeAnn Cordes

and AO Nicolas Fisher regarding Sonitrol systems and use.o Investigating a new crew management product.o Developing District action plan for a new tone out system.o Met with CCOM on various items.o Attended the Fire District planning retreat.o Attended the Board retreat.o Reviewed a training prop for safety compliance.o Assisted with Callboard/Telestaff questions and concerns provided direction.o Attended the Interagency meeting with Estacada.o Various station visits.o Attended Senior Staff meetings.o Made contact with citizens concerning questions received via website.o Reviewed several Policies, making revisions as needed.o Attended/participated in 3 high rise drills.o Attended fallen firefighter memorial in Salem.o Attended the Vietnam memorial service at Boring Station Trailhead Park.


Battalion Chief John Hopkins

Emergency Services

24

Data

EMS 1319

False 64

Fire 44

Good Int 149

Hazard Cond. 79

Other 1

Pub Asst 175

Rupt/Exp/Weather 0

Grand Total 1831

Incident Type 2016 2017 2018

EMS 15339 15775 11828

False 801 913 642

Fire 479 603 481

Good Int 2011 2186 1543

Hazard Cond. 1459 1472 771

Other 6 7 7

Pub Asst 2332 2619 1693

Rupt/Exp/Weather 4 11 1

Grand Total 22431 23586 16966

Clackamas Fire Dist. #1 Emergency Services Report

Mutual Aid Given Incident Not Included

Incident Type

September 2018

Year to Date

EMS72%

False4%

Fire2%

Good Int8%

Hazard Cond.4%

Other0%

Pub Asst10%

Rupt/Exp/Other0%

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

CFD 2018 1925 1692 1745 1752 1907 1961 2089 2064 1831

CFD 2017 2268 1760 1855 1953 2015 1877 2039 2153 1989 1892 1821 1964

0

500

1000

1500

2000

2500

Total Incidents by Month

25

September 2018 Incident Summary

1

2

3

29

50

160

460

615

Extrication, rescue, other

Motor vehicle/pedestrian accident (MV Ped)

Removal of victim(s) from stalled elevator

Vehicle accident with injuries

Emergency medical service, other

EMS (emergency medical call),Rescue, other

Medical assist, assist EMS crew

EMS/Rescue (Full Chart)

EMS Total: 1320

1

1

1

1

1

1

1

1

1

2

2

2

4

4

10

11

Chimney of Fuel Fire, Confined to Chimney or Flue

Passenger vehicle fire

OUTSIDE rubbish, trash or waste fire

Fires in structures other than in a building

INSIDE Trash or rubbish fire, contained

Forest, woods or wildland fire

Road freight or transport vehicle fire

Off‐road vehicle or heavy equipment fire

Outside equipment fire, including portable toilet

Natural vegetation fire, other

OUTSIDE rubbish fire, other

OUTSIDE Dumpster or other trash receptacle fire

Building Fire

Grass fire

Barkdust fire

Brush or brush‐and‐grass mixture fire

Fire Total: 44

1

1

1

1

3

4

4

4

5

6

8

13

13

Detector activation, no fire ‐ unintentional

Unintentional transmission of alarm, other

Carbon monoxide detector activation, no CO

Sprinkler activation, no fire ‐ unintentional

Malicious, mischievous false call, other

Smoke detector activation due to malfunction

Alarm system sounded, no fire ‐ unintentional

Alarm system sounded due to malfunction

Smoke detector activation, no fire ‐ unintentional

CO detector activation due to malfunction

Medical alarm ‐ False alarm ‐ unintentional

False Alarm, Testing/Malfunction of System, other

False Fire/Medical Alarm, other

False Alarm Total: 64

1Citizen complaint

Weather/Rupture/Explosion/Other Total: 1

26

1

3

3

3

7

8

8

11

14

24

26

31

44

Water evacuation (not people evacuation)

Lock‐out

Person in distress, other

Water problem, other

Smoke or odor problem/removal

Assist police or other governmental agency

Community Paramedicine

Public service

Public service assistance, other

Service Call, other

Police matter

Unauthorized burning

Assist invalid

Public Assists Total: 183

1

1

1

1

1

2

2

4

8

58

Arcing, shorted electrical equipment

Vehicle accident, general cleanup

Chemical spill or leak

Chemical hazard (no spill or leak)

Heat from short circuit (wiring), defective/worn…

Carbon monoxide incident

Electrical wiring/equipment problem, other

Gas leak (natural gas or LPG)

Power line down

Accident, potential accident, other (NON‐Inj. MVA)

Hazardous Condition Total: 79

1

2

2

4

4

8

8

23

25

30

42

Prescribed fire

Steam, other gas mistaken for smoke, other

Smoke from barbecue, tar kettle (no hostile fire)

Fire Incident Dispatched & Canceled En Route

Authorized controlled burning

Other Type Incident Dispatched & Canceled En Route

Smoke scare, odor of smoke, not steam (652)

EMS Incident Dispatched & Canceled En Route

Good intent call, other

No incident found on arrival at dispatch address

False Alarm Incident Dispatched & Canceled En Route

Good Intent Total: 149

27

Mutual Aid Given to Mutual Aid Received by Agency

*Does not include: canceled en-route, canceled on-scene or did not respond.

Given, 2

Given, 0

Given, 5

Given, 5

Given, 0

Given, 0

Given, 0

Given, 0

Given, 2

Given, 3

Given, 2

Received, 0

Received, 0

Received, 11

Received, 0

Received, 0

Received, 0

Received, 0

Received, 3

Received, 1 Received, 5

Received, 0

C ANB Y CO L TON ESTACADA G LAD STONE GRE SHAM HOODLAND LAKE OSWEGO

MOLA L LA PORT LAND SANDY TVFR

SEPTEMBER 2018

Given, 25

Given, 4

Given, 75

Given, 53

Given, 9

Given, 1

Given, 0

Given, 16

Given, 24

Given, 52

Given, 22

Received, 7

Received, 1

Received, 53

Received, 25

Received, 2

Received, 1

Received, 1 Received, 23

Received, 6

Received, 39

Received, 7

C ANB Y CO L TON ESTACADA G LAD STONE GRE SHAM HOODLAND LAKE OSWEGO MOLA L L A PORT LAND SANDY TVFR

2018 YEAR TO DATE

2

0

6

7

0 0 0 0

23

2

0

0

12

0

0 0 0

3

1

5

0Canby Colton Estacada Gladstone Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR

SeptemberApparatus Provided Manpower

28

Agency Apparatus Apparatus Action Responses

Canby E317 Assistance, other 2

Canby Total 2

Estacada BC303 Assistance, other 1

E311 Emergency medical services, other 1

E314 Provide advanced life support (ALS) 1

E318 Provide manpower 1

(blank) 1

BR318 Provide basic life support (BLS) 1

Estacada Total 6

Gladstone M303 Provide advanced life support (ALS) 1

Transport person 1

E315 Detour/Road Block -EFR 1

BC303 Incident Command -EFR 1

E304 Salvage & overhaul 1

(blank) 1

HM303 Spill Mitigation -EFR 1

Gladstone Total 7

Portland E306 Provide basic life support (BLS) 1

E301 Fill-in or moveup 1

Portland Total 2

Sandy E314 Provide advanced life support (ALS) 1

E318 Investigate 1

BR318 Assistance, other 1

Sandy Total 3

TVFR E315 Investigate 1

BC303 Provide manpower 1

TVFR Total 2

Grand Total

Mutual Aid Given - Apparatus Overview

September 2018

29

Incident

StationIncident Type Total

Incident


Incident


S1 EMS 179 S8 EMS 73 S17 EMS 43

False 4 False 8 False 1

Fire 6 Fire 2 Fire 5

Good Int 20 Good Int 8 Good Int 4

Hazard Condition 9 Hazard Condition 10 Pub Asst 6

Pub Asst 34 Pub Asst 9 S17 Total 59

S1 Total 252 S8 Total 110 S18 EMS 12

S2 EMS 90 S9 EMS 23 Fire 3

False 4 False 3 Good Int 4

Fire 1 Fire 2 Hazard Condition 3

Good Int 11 Good Int 3 S18 Total 22

Hazard Condition 10 Hazard Condition 1 S19 EMS 33

Pub Asst 16 Pub Asst 6 Fire 1

S2 Total 132 S9 Total 38 Good Int 13

S3 EMS 264 S10 EMS 31 Hazard Condition 5

False 13 False 1 Pub Asst 6

Fire 5 Fire 1 S19 Total 58

Good Int 27 Good Int 6 S20 EMS 1

Hazard Condition 6 Pub Asst 5 S20 Total 1

Pub Asst 24 S10 Total 44 Grand Total 1831

S3 Total 339 S11 EMS 15

S4 EMS 102 Fire 4

False 7 Good Int 3

Fire 3 Hazard Condition 6

Good Int 9 Pub Asst 4

Hazard Condition 5 S11 Total 32

Pub Asst 9 S12 Hazard Condition 1

S4 Total 135 S12 Total 1

S5 EMS 100 S14 EMS 45

False 8 False 1

Fire 5 Fire 1

Good Int 10 Good Int 6

Hazard Condition 4 Hazard Condition 2

Pub Asst 6 Pub Asst 13


S6 EMS 53 S15 EMS 126

False 4 False 7

Fire 1 Fire 2



Other 1 Pub Asst 11

Pub Asst 7 S15 Total 168

S6 Total 74 S16 EMS 103

S7 EMS 26 False 2

False 1 Fire 2



Pub Asst 3 Pub Asst 16


Incident Types

by FMZ

September 2018

30

September 2018

Incident Count by FMZ

Year to Date

1 122 32 33 38 44

58 59 68 74

110132 132 133 135

168

252

339

0

50

100

150

200

250

300

350

400

S12 S20 S18 S11 S7 S9 S10 S19 S17 S14 S6 S8 S2 S16 S5 S4 S15 S1 S3

21 27 43179

295 310 366 413 430550 577

886 9751138

13261424 1449 1459

2260

2838

0

500

1000

1500

2000

2500

3000

S13 S20 S12 S18 S11 S7 S9 S10 S19 S14 S17 S6 S8 S5 S4 S2 S16 S15 S1 S3

31

Unit Station Unit ID Incident Type Total

BC1 BC301 EMS 9

Good Int 2

Fire 5

HazMat 1

BC301 Total 17

BC1 Total 17

BC2 BC302 EMS 5

False 1

Good Int 4

Fire 6

HazMat 7

BC302 Total 23

BC2 Total 23

BC3 BC303 EMS 10

Good Int 1

Pub Asst 4

Fire 6

HazMat 4

BC303 Total 25

BC3 Total 25

S1 M301 EMS 63

Good Int 2

Pub Asst 3

Fire 1

HazMat 2

M301 Total 71

E301 EMS 141

False 5

Good Int 24

Pub Asst 34

Fire 7

HazMat 10

E301 Total 221

S1 Total 292

S2 T302 EMS 96

False 5

Good Int 18

Pub Asst 17

Fire 3

HazMat 11

T302 Total 150

S2 Total 150

S3 M303 EMS 216

False 1

Good Int 12

Pub Asst 7

Fire 1

HazMat 2

M303 Total 239

Apparatus Response by Station and Incident Type

(Including Mutual Aid Given)

September 2018

32


S3 Continued E303 EMS 71

False 12

Good Int 17

Pub Asst 16

Fire 4

HazMat 6

E303 Total 126

HM303 EMS 2

HazMat 4

HM303 Total 6

S3 Total 371

S4 E304 EMS 118

False 11

Good Int 12

Pub Asst 9

Fire 7

HazMat 6

E304 Total 163

S4 Total 163

S5 HR305 EMS 118

False 8

Good Int 17

Pub Asst 11

Fire 10

HazMat 8

HR305 Total 172

S5 Total 172

S6 E306 EMS 56

False 6

Good Int 6

Pub Asst 6

Fire 2

HazMat 2

Other 1

E306 Total 79

S6 Total 79

S7 E307 EMS 35

False 1

Good Int 3

Pub Asst 4

HazMat 2

E307 Total 45

S7 Total 45

33


S8 T308 EMS 76

False 7

Good Int 8

Pub Asst 11

Fire 4

HazMat 8

T308 Total 114

WR308 EMS 1

Good Int 1

WR308 Total 2

S8 Total 116

S9 IE309 EMS 1

Pub Asst 1

Fire 3

IE309 Total 5

E309 EMS 32

False 3

Good Int 5

Pub Asst 6

Fire 7

HazMat 1

E309 Total 54

S9 Total 59

S10 E310 EMS 30

False 1

Good Int 5

Pub Asst 4

Fire 1

E310 Total 41

WT310 Good Int 1

Fire 2

WT310 Total 3

BR310 Fire 2

BR310 Total 2

S10 Total 46

S11 E311 EMS 21

Good Int 3

Pub Asst 4

Fire 5

HazMat 9

E311 Total 42

BR311 Pub Asst 1

Fire 3

HazMat 1

BR311 Total 5

S11 Total 47

S12 WT312 Fire 1

WT312 Total 1

BR312 EMS 1

BR312 Total 1

S12 Total 2

34


S13 BR313 EMS 3

BR313 Total 3

S13 Total 3

S14 E314 EMS 54

Good Int 8

Pub Asst 15

Fire 2

HazMat 2

E314 Total 81

IE314 Fire 4

HazMat 1

IE314 Total 5

S14 Total 86

S15 E315 EMS 90

False 6

Good Int 16

Pub Asst 10

Fire 4

HazMat 10

E315 Total 136

S15 Total 136

S16 M316 EMS 75

Good Int 4

Pub Asst 7

HazMat 1

M316 Total 87

T316 EMS 105

False 3

Good Int 4

Pub Asst 16

Fire 5

HazMat 7

T316 Total 140

S16 Total 227

S17 E317 EMS 50

False 1

Good Int 3

Pub Asst 7

Fire 7

HazMat 1

E317 Total 69

S17 Total 69

S18 E318 EMS 8

Good Int 3

Pub Asst 1

Fire 2

E318 Total 14

35


S18 Continued BR318 EMS 9

Good Int 2

Pub Asst 1

Fire 2

HazMat 2

BR318 Total 16

S18 Total 30

S19 E319 EMS 38

Good Int 14

Pub Asst 7

Fire 2

HazMat 8

E319 Total 69

S19 Total 69

(blank) RH308 Fire 1

RH308 Total 1

FM310 Fire 1

FM310 Total 1

C306 EMS 1

C306 Total 1

C303 EMS 1

C303 Total 1

PIO301 EMS 1

PIO301 Total 1

EMS302 Fire 1

EMS302 Total 1

(blank) Total 6

EMS EMS303 Pub Asst 8

EMS303 Total 8

C316 EMS 4

C316 Total 4

EMS Total 12

Grand Total 2245

36

(Including Mutual Aid Given)September 2018

Incident Response by Apparatus

238

220

170163

149140

130 124113

86 81 7971 69 68

5445 41 40

23 22 17 16 14

0

50

100

150

200

250

M303 E301 HR305 E304 T302 T316 E315 E303 T308 M316 E314 E306 M301 E319 E317 E309 E307 E310 E311 BC303 BC302 BC301 BR318 E318

5

4 4 4 4

3

2 2

1 1 1 1 1 1 1 1 1

0

1

2

3

4

5

6

IE314 IE309 BR311 C316 HM303 BR313 WT310 WR308 WT312 BR310 BR312 RH308 FM310 C306 C303 PIO301 EMS302

37

Incident Response by Apparatus(Including Mutual Aid Given)

Year to Date 2018

1 2 21 25 66 77 119 156280 283 393 460 476 478 494

618 716 757 764943 1004

11191377 1381

1535 1569 1603

20902339

0

500

1000

1500

2000

2500

1 1 1 2 2 3 4 5 6 7 7 7

1012 13

15 16

0

5

10

15

20

PIO301 TRN305 EMS302 EMS301 TRN301 C303 FM304 FM307 FM302 FM305 FM310 C306 FM306 FM303 C316 FM311 FM309

1 1 1 1 3 5 5 7 8 11 14 17 18 22 22 29 29

59

189

0

20

40

60

80

100

120

140

160

180

200

CH306 WT313 WT324 CH302 RH314 E312 WT318 WT311 WT314 RH302 WT312 RH308 E313 WT310 BR310 BR311 BR312 BR313 BR318

2

7

26

33

0

5

10

15

20

25

30

35

HM307 B308 WR308 HM303

38

Station

FMZAddress

Incident

NumberAlarm Date Incident Type Apparatus Apparatus Action Taken

S1 8709 SE Causey Ave 0180026255 9/18/2018 13:03 Building Fire M301 Assistance, other

T308 Ventilate

HR305 Search

E306 Salvage & overhaul

T302 Ventilate

E301 Fire Attack

E304 Incident command

T316 Assistance, other

BC302 Incident command

FM310 FMO Investigation

RH308 Provide Rehab

PE11 Assistance, other

8709 SE Causey Ave Total

On SE 82nd Ave at SE Orchard Ln 0180024594 9/3/2018 14:40 Vehicle accident with injuries HR305 Establish safe area

E301 Establish safe area

AMR261 Transport person


On SE 82nd Ave at SE Orchard Ln Total

0180027005 9/25/2018 12:26 Vehicle accident with injuries M303 Transport person

HR305 Extrication ‐EFR

T302 Extrication ‐EFR

E301 Provide basic life support (BLS)

C303 Incident command

On SE Linwood Ave at SE Queen Rd Total

12190 SE 82nd Ave 0180025938 9/15/2018 10:08 Electrical wiring/equipment problem, other T302 Assistance, other

E301 Assistance, other

E304 Cancelled at Scene


12190 SE 82nd Ave Total

S1 Total

S2 2605 SE Willard St 0180025306 9/9/2018 17:07 Carbon monoxide incident E303 Information, investigation & enforcement, other

E304 Information, investigation & enforcement, other


AMR265 Cancelled at Scene

2605 SE Willard St Total

S2 Total

S3 2001 Washington St 0180026423 9/19/2018 19:09 Chemical hazard (no spill or leak) E315 Standby team


AMR271 (blank)

HM303 Hazmat detection, monitoring, sampling, & analysis

2001 Washington St Total

S3 Total

S4 4909 SE International Way 0180025639 9/12/2018 15:00 Off‐road vehicle or heavy equipment fire HR305 Investigate

E301 Investigate

E304 Investigate


4909 SE International Way Total

S4 Total

S5 8719 SE Monterey Ave 0180024588 9/3/2018 13:03 Building Fire HR305 Investigate fire out on arrival

T302 Ventilate


E304 Cancelled at Scene

8719 SE Monterey Ave Total

S5 Total

S8 On SE 152nd Dr at SE Ranger Dr 0180024841 9/5/2018 18:38 Extrication, rescue, other LF2 Transport person

T308 Technical Rescue

HR305 Technical Rescue

E307 Provide manpower

T316 Technical Rescue


AMR277 Provide advanced life support (ALS)


BC301 Provide manpower

PIO301 Information, investigation & enforcement, other

On SE 152nd Dr at SE Ranger Dr Total

S8 Total

S9 17082 S Holly Ln 0180026269 9/18/2018 14:51 Brush or brush‐and‐grass mixture fire E315 Extinguish

IE309 Extinguish

BC303 Assistance, other

E311 Extinguish

BR311 Extinguish

17082 S Holly Ln Total

S9 Total

S10 25005 S Beavercreek Rd 0180027031 9/25/2018 15:52 Vehicle accident with injuries M316 Provide advanced life support (ALS)

BC303 Assistance, other

E310 Provide advanced life support (ALS)

T316 Cancelled at Scene

25005 S Beavercreek Rd Total

0180027352 9/28/2018 14:16 Natural vegetation fire, other BC303 Incident command

E310 Extinguish

WT310 Provide water

BR310 Extinguish

On S Lower Highland Rd at S Bluhm Rd Total

S10 Total

Significant Incidents by Station

Sep-2018With 4 or More Apparatus

On SE Linwood Ave at SE Queen Rd

On S Lower Highland Rd at S Bluhm

Rd

39

Station

FMZAddress

Incident

NumberAlarm Date Incident Type Apparatus Apparatus Action Taken

S11 16728 S Bradley Rd 0180025376 9/10/2018 11:23 Grass fire IE309 Fire Suppression ‐EFR

BC303 Incident Command ‐EFR

E311 Fire Suppression ‐EFR

WT310 Fire Suppression ‐EFR

WT312 Cancelled at Scene

BR310 Fire Suppression ‐EFR

BR311 Fire Suppression ‐EFR

16728 S Bradley Rd Total

S11 Total

S14 15600 SE 232nd Dr 0180027084 9/26/2018 8:15 Vehicle accident with injuries LF2 Provide manpower

E319 Provide advanced life support (ALS)




BC301 Provide manpower

15600 SE 232nd Dr Total

0180024482 9/2/2018 15:40 Vehicle accident with injuries E314 Provide advanced life support (ALS)




On SE 242nd Ave at SE Tillstrom Rd Total

S14 Total

S16 15582 S Henrici Rd 0180025561 9/11/2018 23:05 Vehicle accident with injuries BC303 (blank)


T316 (blank)

AMR275 (blank)

15582 S Henrici Rd Total

S16 Total

S18 23969 SE Howlett Rd 0180026787 9/23/2018 14:24 Brush or brush‐and‐grass mixture fire E330 Assistance, other

IE314 Extinguish


BR318 Extinguish

23969 SE Howlett Rd Total

24289 SE Filbert Rd 0180026161 9/17/2018 13:52 Grass fire IE314 Extinguish

E318 Incident command

BR330 Investigate

BR318 Fire Attack

BC331 (blank)

24289 SE Filbert Rd Total

S18 Total

S19 30686 SE Waybill Rd 0180025275 9/9/2018 11:18 Brush or brush‐and‐grass mixture fire E319 Extinguish

IE314 Extinguish


BR371 Assistance, other

30686 SE Waybill Rd Total

S19 Total

On SE 242nd Ave at SE Tillstrom Rd

40

Emergency Services

Emergency Services Division To: Chief Fred Charlton and the Board of Directors

From: Volunteer Services Chief Steve Deters

Re: Volunteer Services Division Monthly Report –September 2018

The following report is a breakdown of Volunteer activity in training and scheduled public events.

Fire Training Drills in the month of September focused on:

• 9/04/2018 Down & Dirty – Rehab Support



• 9/12/2018 Search Operations

• 9/13/2018 Search Operations

• 9/26/2018 Work Rate Fire Grounds

• 9/26/2018 Joint Rehab Drill (CFD#1 & TVF&R)

• 9/27/2018 Fire Evolutions

• 9/19/2018 Wellness for Volunteers


EMS Training September EMS Training drills focused on:



Events/Meetings

• 9/01/2018 It’s My Ability 5K Fun Run – Boring Trailhead Park

• 9/10/2018 Volunteer Association Quarterly Meeting

• 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City

• 9/21/2018 Vietnam Veteran Memorial wall dedication ceremony - Boring Trailhead Par

Recruitment – Academy Coordinator Lt. Sakaguchi

• Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewingacademy timing to better align with Career Academy timing.

• Instructed/presented at the Volunteer Academy September 11, 15, 16, 18, 25, 29 and 30.Volunteer Academy 18-01 began on September 11. As of Sept. 30, there are 13suppression, 1 support and 5 Estacada recruits.

R-1c.3

41

• Volunteer Academy will be providing training to receive the following NFPA certifications: FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness

• Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards, Shawn Hepler and Austin Burke instructed at the Academy. VFF Noah Steinberg is coordinating the volunteer instructors for the Academy.

• Met with Volunteers to provide feedback from their interviews.

• Set dates for the upcoming Explorer Program entrance process. Currently, we have 11 active explorers. Applications are available via NeoGov.

Explorers Drills focused on:

• 9/10/2018 Forcible Entry Drill

• 9/17/2018 Forcible Entry Drill

• 9/24/2018 CERT Informational Drill

Public-Relations

• 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City Station Coverage

The following is a breakdown of nights per station that had a duty shift.

• Stn.12 – 11/30

• Stn.13 – 10/30

• Stn.18 – 25/30

• Rehab/Water Tender Group – 25/30 Respectfully submitted, Volunteer Services Chief Steve Deters

42



From: Facility Maintenance Manager Scott Vallance

Re: Facility Maintenance Division Monthly Report – September 2018

September was another busy month for the Facility Maintenance Team:

Facility Tech (FT) ‘Doc’ Dinsmore completed the update of the Generator Check SOPand it is now posted on the on the Policies and Procedures page on the D1. Hecontinues to work on the station specific pages that will outline the procedures for a “fullload” test at each location.

Stations 4 and 5 dorm remodel – Final bids were received for this project and the workwill be awarded to Castle Construction pending CFD1 Board approval of the staff reportpresented at the October 15 meeting.

Station 6 - Facility Tech Jerome Thompson worked diligently through the month to getthe apparatus dorm back into shape after an abundance of moisture was discoveredunder one of the air handlers in this room. He removed and replaced wet/moldy sub-floor, removed and replaced damaged sheetrock and repainted the entire room. Inaddition, we had the carpet replaced and the ductwork cleaned in the entire station.

The oven hood suppression systems in six of our facilities had their semi-annualinspections

Station 1 – FT’s Dinsmore and Thompson prepped and poured concrete on the northsidewalk of Station 1 to fill in three squares that had previously had sidewalk trees inthem. Doing this removed a serious trip hazard that anyone using the sidewalk wouldhave been exposed to.

Station 6 – The entire parking lot of Station 6 was resealed and restriped by thedeveloper next door after digging up a portion of our lot to build the retention pond forthe housing units going in.

Station 3 – FT Dinsmore started the work to expand the men’s locker room into anadditional dorm space to make room for the two Fire Inspectors moving back into theFMO from Station 14. This will entail removing a portion of the wall to allow entry into theadjacent room, some carpet patch and paint.

Annual backflow testing was completed at all locations

A few more station monument signs were able to be repainted thanks to the fine light-duty work of FF Jake McMurdie and AO Alan Pernich. Nice work guys!!

This year’s Hydrant Maintenance program was completed in the month of September. Aspecial thanks goes out to CFD Volunteers Joey Barber and Noah Steinberg, AustinBurke for filling in whenever needed and at the end of the program, and Adam Genskayfor an assist at the end as well! Really strong work guys!

Emergency Services

43

Worked with Sonitrol on the last few card swipe locations to be done. Installed 10 “ExitOnly” door handle sets at various locations

Attended the CFD1 Annual Retreat in Oregon City


Facility Maintenance Manager Scott Vallance

44

Financial Services Summary To: Board of Directors

From: Finance Director Christina Day


Re: Finance Division Report

NOTE: The unaudited report for the prior year ending June 30, 2018 is included, as well asthe current-year financial report.

Below are a few highlights of activities in Financial Services for the month of September2018.

• Year-end/Audit – Staff continues working to finalize and close FY2017-18 inpreparation for the audit. All invoices and payments for FY2017-18 have beenprocessed, and the fiscal year will be closed for audit preparation. The audit isscheduled for the week of November 5th.

• Banking and Investments – The remote deposit system is now operational atAdministration, and staff is processing checks as they are received. The lockbox willbe deactivated on November 1, so all payments beyond that date must be sent toClackamas Fire at 11300 SE Fuller Rd, Milwaukie, OR 97222.

• Accounts Payable – Accounts Payable processing times have been steadilyimproving and the majority of vendor payments are made on time. Staff hasimplemented “3-way Match” in Munis to ensure that information/invoices coming toA/P are complete before continuing in the process, and will be reviewing the results ofthe implementation. During the month of September, Accounts Payable processed660 invoices and prepared 315 disbursement checks.

• Munis – Payroll Administrator Burns and Finance Director Day participated in thePhase III of Munis...installing the HR and Payroll module. There were 6 days ofprocess review and system design during the month of September as we continuethe parallel testing of the system.

In addition, with the help of Data Systems Manager Hopkins, staff has been able toimplement the Purchase Card module this month. This makes it possible to importcredit card transaction data directly into Munis and provides an electronic platform for


R-1d

1

cardholders to reconcile statements and upload receipts. This change is expected tosave A/P staff several hours of manual processing each month.

• Payroll – With the settlement of the labor contract, Payroll Administrator Burns hasbeen working to implement the new pay scales, including calculating the retroactivepay for suppression staff back to July 1, 2018. In addition to the retro paycalculations, the changes will require over 2000 manual adjustments to the ADPpayroll system.

Looking ahead:

Munis HR/Payroll Implementation – This project is still on schedule for Go-live on January 1,2019 with continued parallel testing over the next few months.

Munis – All Finance staff will be participating in a 3-day training in October on report buildingthat promises to provide more flexibility in presenting relevant data in meaningful ways.

Audit – The FY2017-18 audit is scheduled for the week of November 5, 2018.

2

FINANCIAL REPORT – Period ending June 30, 2018 (FY2017-18)

General Fund 10As of June 30, Fiscal Year 2017-18 is 100% complete. Staff continues to monitor budget

compliance levels carefully as invoices and bills continue to be paid.

Following is a summary of financial activity through June 30, 2018:

Revenues: The General Fund received $50,298,004 in property tax revenues, of which

$2,125,480 is from prior year’s taxes and remainder is current. These funds were transferred to

the Local Government Investment Pool by the Treasurer’s Office. Ambulance Transport

generated $557,001 in revenues. The Fire District has also recognized revenues of $1,348,478

in conflagration reimbursements, which include all deployments during FY2017-18. Additional

revenues from contracts, interest, and other sources total another $2,239,652.

Expenditures: The General Fund has expended funds in the following categories through June

30, 2018:

Category: % of Budget Used

Salaries & Benefits 98.3%

Materials & Services 94.2%

Capital Outlay 72.1%

Equipment Reserve Fund 20Total expenditures in this fund equal $431,738, or 93.2% of budget, through June 2018. Purchasesinclude a Kubota tractor for $32,137, a medic body for $144,713, and several staff vehicles. This fundhas also received $13,489 in revenue from the sale of surplus items to date.

Capital Projects Fund 30Total expenditures in this fund equal $379,657, or 15.0% of budget, through June 2018. Expendituresto date include costs for the Administration remodel, the final installment payment on the purchase ofStation 17, and replacement of heat exchangers.

Enterprise Fund 40There has been no notable activity in this fund yet this fiscal year.

Debt Service Fund 50The Debt Service Fund received $1,992,564 in property tax revenues in Fiscal 2017-18. Total

expenditures in this fund equal $2,178,543 through June 2018, reflecting GO bond debt service

payments for principal and interest on Series 2015 and 2017.

Bond Construction Fund (Sinking) 60Bond project-related construction costs total $14,731,625 for FY 2018, including $8 million in paymentsto Emerick Construction for the design/build contract on Stations 16 and 19. Expenditures equal 81.6%of budget.

PERS Reserve Fund 70There has been no notable activity in this fund yet this fiscal year.

3

Investment Activity

Short-term Investment PortfolioThe table below indicates the balances of cash accounts as of June 30, 2018. The Fire District endedFY2017-18 with $29.6 million on hand.

Short-term Investments as of June 30, 2018

Local Government Investment Pool $29,024,362

Key Bank Checking $604,039

Meritain Trust $3,000

TOTAL: $29,631,401

4

10/04/2018 16:41 |Clackamas Fire District |P 15118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud

FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13

ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%

TOTAL Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%

01 Tax Revenues _________________________________________

4450 Current Year Prop Taxes

-49,822,766.00 465,210.00 -49,357,556.00 -48,161,611.76 0.00 -1,195,944.24 97.6%4455 Prior Year Prop Taxes

-1,088,908.00 200,000.00 -888,908.00 -2,125,480.07 0.00 1,236,572.07 239.1%4460 Other Taxes

-8,000.00 0.00 -8,000.00 -10,912.00 0.00 2,912.00 136.4%

TOTAL Tax Revenues -50,919,674.00 665,210.00 -50,254,464.00 -50,298,003.83 0.00 43,539.83 100.1%

03 Interest _________________________________________

4490 Investment Interest

-150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%

TOTAL Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%

04 Other Revenues _________________________________________

4500 Contract Revenue

-477,146.00 8,000.00 -469,146.00 -519,016.61 0.00 49,870.61 110.6%4502 Training Class Revenue

0.00 0.00 0.00 -175.75 0.00 175.75 100.0%4510 ASA Revenue

-125,000.00 0.00 -125,000.00 -87,731.50 0.00 -37,268.50 70.2%

5




____________________________________________________________________________________________________________________________________

4512 Medical Supply Reimb 0.00 0.00 0.00 -18,102.25 0.00 18,102.25 100.0%

4513 Other Reimbursements 0.00 0.00 0.00 -3,974.10 0.00 3,974.10 100.0%

4539 Conflagration Reimbursement 0.00 -985,176.00 -985,176.00 -1,348,477.60 0.00 363,301.60 136.9%

4541 Gain/Loss on Inventory Sales 0.00 0.00 0.00 -104,371.75 0.00 104,371.75 100.0%

4542 Sale of Goods/Services/Eqpt 0.00 0.00 0.00 -11,266.69 0.00 11,266.69 100.0%

4543 Gain/Loss on Fixed Assets 0.00 0.00 0.00 -39,000.00 0.00 39,000.00 100.0%

4545 Other Post-Employ Bene Revenue -387,862.00 -75,000.00 -462,862.00 -505,618.82 0.00 42,756.82 109.2%

4560 Grant Revenue 0.00 -450,804.00 -450,804.00 -236,696.96 0.00 -214,107.04 52.5%

4570 Transportation Response Revenu -350,000.00 -175,000.00 -525,000.00 -557,001.04 0.00 32,001.04 106.1%

4571 Other Revenues -245,000.00 -220,968.00 -465,968.00 -235,071.98 0.00 -230,896.02 50.4%

TOTAL Other Revenues -1,585,008.00 -1,898,948.00 -3,483,956.00 -3,666,505.05 0.00 182,549.05 105.2%

05 Transfers In _________________________________________

4610 Transfers from other Funds

-365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%

TOTAL Transfers In -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%

50 Salaries _________________________________________

5501 Fire Chief

182,941.00 0.00 182,941.00 182,943.12 0.00 -2.12 100.0%5503 Deputy Chief

335,672.00 0.00 335,672.00 335,683.20 0.00 -11.20 100.0%5504 Division Chief

534,026.00 0.00 534,026.00 347,287.46 0.00 186,738.54 65.0%

6




____________________________________________________________________________________________________________________________________

5505 Battalion Chief 1,290,917.00 0.00 1,290,917.00 1,363,911.16 0.00 -72,994.16 105.7%

5506 Exempt Staff Group 1,608,970.00 0.00 1,608,970.00 1,624,544.04 0.00 -15,574.04 101.0%

5507 Fire Inspectors 416,216.00 0.00 416,216.00 419,163.91 0.00 -2,947.91 100.7%

5508 Deputy Fire Marshal Captain 543,048.00 0.00 543,048.00 537,663.34 0.00 5,384.66 99.0%

5510 Captain 2,468,705.00 0.00 2,468,705.00 2,389,099.99 0.00 79,605.01 96.8%

5512 Lieutenant 3,297,448.00 0.00 3,297,448.00 3,523,998.96 0.00 -226,550.96 106.9%

5515 Apparatus Operator 4,704,240.00 0.00 4,704,240.00 4,832,409.89 0.00 -128,169.89 102.7%

5520 Fire Fighter 6,144,393.00 665,586.00 6,809,979.00 6,805,154.50 0.00 4,824.50 99.9%

5525 Paramedic 0.00 140,000.00 140,000.00 64,600.48 0.00 75,399.52 46.1%

5530 Non-exempt Staff Group 1,763,236.00 -84,929.00 1,678,307.00 1,525,502.52 0.00 152,804.48 90.9%

5535 Other Employee 162,298.00 84,929.00 247,227.00 151,751.92 0.00 95,475.08 61.4%

5540 Temporary Labor 55,280.00 0.00 55,280.00 56,059.61 0.00 -779.61 101.4%

5545 Premium Pay 252,904.00 75,000.00 327,904.00 345,846.30 0.00 -17,942.30 105.5%

5550 Conflagration Labor 0.00 691,980.00 691,980.00 691,980.43 0.00 -0.43 100.0%

5555 School Replacement 50,000.00 0.00 50,000.00 32,407.81 0.00 17,592.19 64.8%

5560 Operational Replacement 4,719,597.00 0.00 4,719,597.00 4,995,086.00 0.00 -275,489.00 105.8%

5562 Vacation Buyback 65,000.00 0.00 65,000.00 42,550.28 0.00 22,449.72 65.5%

5563 Retirement/Separation Vacation 276,069.00 170,968.00 447,037.00 432,645.86 0.00 14,391.14 96.8%

5600 Overtime 506,463.00 0.00 506,463.00 510,615.09 0.00 -4,152.09 100.8%

TOTAL Salaries 29,377,423.00 1,743,534.00 31,120,957.00 31,210,905.87 0.00 -89,948.87 100.3%

60 Benefits _________________________________________

7




____________________________________________________________________________________________________________________________________

6620 SS/Medicare 2,250,624.00 0.00 2,250,624.00 2,167,902.25 0.00 82,721.75 96.3%

6640 Tri-Met Taxes 176,939.00 0.00 176,939.00 163,058.49 0.00 13,880.51 92.2%

6656 PERS Employer 5,396,339.00 0.00 5,396,339.00 5,478,333.59 0.00 -81,994.59 101.5%

6667 PERS Bond Payment 1,710,818.00 0.00 1,710,818.00 1,290,284.32 0.00 420,533.68 75.4%

6670 Deferred Compensation 512,039.00 0.00 512,039.00 483,485.18 0.00 28,553.82 94.4%

6675 Unemployment 5,000.00 0.00 5,000.00 1,996.78 0.00 3,003.22 39.9%

6680 Life Insurance 45,000.00 0.00 45,000.00 74,647.90 0.00 -29,647.90 165.9%

6685 Conflagration Benefits 0.00 248,477.00 248,477.00 248,477.15 0.00 -0.15 100.0%

6690 Café Plan Benefits 3,871,098.00 0.00 3,871,098.00 3,439,008.32 0.00 432,089.68 88.8%

6691 PEHP 327,300.00 0.00 327,300.00 321,763.95 0.00 5,536.05 98.3%

6692 Other Post-Employ Benefits 630,000.00 0.00 630,000.00 504,276.30 0.00 125,723.70 80.0%

6693 Health Trust 281,716.00 222,696.00 504,412.00 504,437.07 0.00 -25.07 100.0%

6700 Floater Allowance 0.00 25,000.00 25,000.00 21,287.85 0.00 3,712.15 85.2%

6701 Vehicle Allowance 6,208.00 6,808.00 13,016.00 9,424.83 0.00 3,591.17 72.4%

6702 Tool Allowance 6,000.00 0.00 6,000.00 5,294.40 0.00 705.60 88.2%

6703 Cell/Tech Allowance 36,308.00 -31,808.00 4,500.00 3,495.48 0.00 1,004.52 77.7%

6705 Workers Compensation 695,293.00 -170,968.00 524,325.00 647,111.75 0.00 -122,786.75 123.4%

TOTAL Benefits 15,950,682.00 300,205.00 16,250,887.00 15,364,285.61 0.00 886,601.39 94.5%

70 Materials and Servic _________________________________________

7005 Discounts Taken

0.00 0.00 0.00 36.00 0.00 -36.00 100.0%

8




____________________________________________________________________________________________________________________________________

7006 Over/Short 0.00 0.00 0.00 36,416.67 0.00 -36,416.67 100.0%

7007 Depreciation Expense 0.00 0.00 0.00 1,583.33 0.00 -1,583.33 100.0%

7015 Meeting Expense 21,169.00 0.00 21,169.00 15,013.55 0.00 6,155.45 70.9%

7030 Civil Service Exam Expense 10,100.00 0.00 10,100.00 6,154.13 0.00 3,945.87 60.9%

7035 Bank Charges 15,000.00 0.00 15,000.00 22,456.07 0.00 -7,456.07 149.7%

7040 Dues & Publications 37,308.00 0.00 37,308.00 27,303.55 400.00 9,604.45 74.3%

7045 Awards & Recognitions 34,665.00 0.00 34,665.00 21,649.65 149.00 12,866.35 62.9%

7050 Program R & D 0.00 0.00 0.00 40.50 0.00 -40.50 100.0%

7055 Operating Supply 137,695.00 0.00 137,695.00 62,375.18 277.70 75,042.12 45.5%

7065 Fire Fighting Supply 84,499.00 0.00 84,499.00 73,848.02 1,248.60 9,402.38 88.9%

7070 Rescue Supply 35,860.00 0.00 35,860.00 16,882.48 1,794.69 17,182.83 52.1%

7075 EMS Supply 97,000.00 0.00 97,000.00 235,001.73 3,776.36 -141,778.09 246.2%

7078 Department Consumables 15,000.00 0.00 15,000.00 25,889.35 528.77 -11,418.12 176.1%

7080 Fuel 219,834.00 0.00 219,834.00 256,485.63 6,252.99 -42,904.62 119.5%

7085 Uniform & Protective Eqpt 577,239.00 0.00 577,239.00 411,651.44 20,998.51 144,589.05 75.0%

7090 Office Supplies 32,092.00 0.00 32,092.00 19,047.54 201.55 12,842.91 60.0%

7095 Software & Supplies 399,365.00 -20,000.00 379,365.00 363,205.43 304.41 15,855.16 95.8%

7105 Household Goods 68,339.00 0.00 68,339.00 57,797.90 0.82 10,540.28 84.6%

7110 Professional Services 385,700.00 62,000.00 447,700.00 384,367.61 0.00 63,332.39 85.9%

7115 Dispatch Services 1,268,884.00 0.00 1,268,884.00 1,419,469.68 0.00 -150,585.68 111.9%

7116 Utilities - Natural Gas 0.00 0.00 0.00 30,208.19 0.00 -30,208.19 100.0%

7117 Utilities - Electric 0.00 0.00 0.00 88,452.44 0.00 -88,452.44 100.0%

9




____________________________________________________________________________________________________________________________________

7118 Utilities - Garbage 0.00 0.00 0.00 5,015.57 0.00 -5,015.57 100.0%

7119 Utilities - Water 0.00 0.00 0.00 10,023.44 0.00 -10,023.44 100.0%

7120 Utilities - Other 392,844.00 0.00 392,844.00 299,588.30 0.00 93,255.70 76.3%

7122 Utilities - Telephone 345,000.00 0.00 345,000.00 325,361.26 0.00 19,638.74 94.3%

7130 Insurance - Property/Casualty 230,546.00 0.00 230,546.00 222,653.28 0.00 7,892.72 96.6%

7135 Medical Exams 261,467.00 0.00 261,467.00 214,221.25 0.00 47,245.75 81.9%

7140 Schools/Conferences Registrati 208,845.00 0.00 208,845.00 116,886.11 0.00 91,958.89 56.0%

7141 Tuition Reimbursement 38,752.00 0.00 38,752.00 18,215.55 0.00 20,536.45 47.0%

7142 Travel Expense 28,875.00 0.00 28,875.00 17,155.86 0.00 11,719.14 59.4%

7145 Mileage Reimbursement 3,408.00 0.00 3,408.00 26,887.87 0.00 -23,479.87 789.0%

7150 Volunteer Fire Fighter Exp 43,000.00 0.00 43,000.00 131,291.72 0.00 -88,291.72 305.3%

7155 Vehicle Maintenance 400,314.00 0.00 400,314.00 294,427.71 6,653.78 99,232.51 75.2%

7160 Equipment Maintenance 137,519.00 0.00 137,519.00 83,619.03 726.76 53,173.21 61.3%

7165 Radio Maintenance 48,600.00 0.00 48,600.00 26,810.78 25.21 21,764.01 55.2%

7170 Facility Maintenance 336,936.00 0.00 336,936.00 213,070.45 5,737.20 118,128.35 64.9%

7175 Office Equipment Maintenance 17,480.00 0.00 17,480.00 35,025.84 0.00 -17,545.84 200.4%

7180 Computer & AV Maintenance 34,780.00 -7,000.00 27,780.00 11,357.76 57.00 16,365.24 41.1%

7185 SCBA Maintenance 0.00 0.00 0.00 243.72 0.00 -243.72 100.0%

7187 Fire Extinguisher Expense 4,500.00 0.00 4,500.00 2,116.00 0.00 2,384.00 47.0%

7190 Training Expense 79,512.00 0.00 79,512.00 64,500.93 1,589.10 13,421.97 83.1%

7195 Public Education 67,500.00 0.00 67,500.00 46,223.24 1,240.43 20,036.33 70.3%

7205 Postage & Freight 29,925.00 0.00 29,925.00 24,692.96 49.65 5,182.39 82.7%

10




____________________________________________________________________________________________________________________________________

7210 Small Tool, Eqpts & Furnishing 1,000.00 0.00 1,000.00 12,913.56 2.40 -11,915.96 1291.6%

7215 Other Expense 36,500.00 0.00 36,500.00 21,924.16 10,040.46 4,535.38 87.6%

TOTAL Materials and Servic 6,187,052.00 35,000.00 6,222,052.00 5,799,562.42 62,055.39 360,434.19 94.2%

80 Capital Outlay _________________________________________

8825 Fire Fighting Equipment

156,850.00 -44,900.00 111,950.00 48,272.79 1,964.90 61,712.31 44.9%8835 EMS & Rescue Equipment

30,000.00 0.00 30,000.00 26,985.29 0.00 3,014.71 90.0%8845 Communications Equipment

6,000.00 0.00 6,000.00 5,704.29 0.00 295.71 95.1%8850 Staff Vehicles

0.00 49,900.00 49,900.00 49,900.00 0.00 0.00 100.0%8860 Facility Improvement

125,280.00 0.00 125,280.00 72,465.77 158.00 52,656.23 58.0%8870 Furniture, Appliances & Tools

117,101.00 -5,000.00 112,101.00 135,025.28 -42,429.75 19,505.47 82.6%8885 Office Equipment

40,000.00 0.00 40,000.00 18,658.15 0.00 21,341.85 46.6%8890 Computer & AV Equipment

262,660.00 0.00 262,660.00 214,622.45 639.50 47,398.05 82.0%

TOTAL Capital Outlay 737,891.00 0.00 737,891.00 571,634.02 -39,667.35 205,924.33 72.1%

90 Transfers Out _________________________________________

9930 Transfer to Cap Proj Fund

500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%

TOTAL Transfers Out 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%

99 End Fund Balance _________________________________________

11




____________________________________________________________________________________________________________________________________

9910 Contingency 1,306,326.00 -545,000.00 761,326.00 0.00 0.00 761,326.00 .0%

9915 Restricted Contingency 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 .0%

9999 Unappropriated Ending Fund Bal 0.00 -727,753.00 -727,753.00 0.00 0.00 -727,753.00 .0%

TOTAL End Fund Balance 2,306,326.00 -1,272,753.00 1,033,573.00 0.00 0.00 1,033,573.00 .0%

TOTAL General Fund -16,221,868.00 -185,876.00 -16,407,744.00 -1,496,747.24 22,388.04 -14,933,384.80 9.0%

TOTAL REVENUES

-71,281,242.00 -991,862.00 -72,273,104.00 -54,443,135.16 0.00 -17,829,968.84TOTAL EXPENSES

55,059,374.00 805,986.00 55,865,360.00 52,946,387.92 22,388.04 2,896,584.04

12



ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%

TOTAL Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%

03 Interest _________________________________________


-5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%

TOTAL Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%

04 Other Revenues _________________________________________

4540 Sale of Surplus

-40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%

TOTAL Other Revenues -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%

80 Capital Outlay _________________________________________

8805 Fire Apparatus

150,000.00 0.00 150,000.00 144,713.00 0.00 5,287.00 96.5%8850 Staff Vehicles

288,000.00 0.00 288,000.00 286,095.24 0.00 1,904.76 99.3%8860 Facility Improvement

0.00 0.00 0.00 930.18 0.00 -930.18 100.0%

TOTAL Capital Outlay 438,000.00 0.00 438,000.00 431,738.42 0.00 6,261.58 98.6%

99 End Fund Balance _________________________________________

13



ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

9910 Contingency25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%

TOTAL End Fund Balance25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%

TOTAL Equipment Reserve Fund-464,967.00 0.00 -464,967.00 415,989.42 0.00 -880,956.42 -89.5%

TOTAL REVENUES-927,967.00 0.00 -927,967.00 -15,749.00 0.00 -912,218.00

TOTAL EXPENSES463,000.00 0.00 463,000.00 431,738.42 0.00 31,261.58

14



ACCOUNTS FOR: 30 Capital Projects Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%

TOTAL Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%

03 Interest _________________________________________


-14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%

TOTAL Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%

05 Transfers In _________________________________________

4610 Transfers from other Funds

-500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%

TOTAL Transfers In -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%

80 Capital Outlay _________________________________________

8855 Land Acquisition

0.00 0.00 0.00 123,134.00 0.00 -123,134.00 100.0%8860 Facility Improvement

2,537,389.00 0.00 2,537,389.00 256,523.16 0.00 2,280,865.84 10.1%

TOTAL Capital Outlay 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84 15.0%

TOTAL Capital Projects Fund -500,000.00 0.00 -500,000.00 365,780.08 0.00 -865,780.08 -73.2%

TOTAL REVENUES

-3,037,389.00 0.00 -3,037,389.00 -13,877.08 0.00 -3,023,511.92TOTAL EXPENSES

2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84

15



ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%


03 Interest _________________________________________


-200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%

TOTAL Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%

04 Other Revenues _________________________________________

4571 Other Revenues

-5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%

TOTAL Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%


7055 Operating Supply

10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%

TOTAL Materials and Servic 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%

99 End Fund Balance _________________________________________

16



ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

9910 Contingency 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%

TOTAL End Fund Balance 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%

TOTAL Enterprise Fund -10,028.00 0.00 -10,028.00 -131.68 0.00 -9,896.32 1.3%

TOTAL REVENUES

-25,028.00 0.00 -25,028.00 -131.68 0.00 -24,896.32TOTAL EXPENSES

15,000.00 0.00 15,000.00 0.00 0.00 15,000.00

17



ACCOUNTS FOR: 50 Debt Service Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%


01 Tax Revenues _________________________________________

4450 Current Year Prop Taxes

-2,191,116.00 0.00 -2,191,116.00 -1,902,433.72 0.00 -288,682.28 86.8%4455 Prior Year Prop Taxes

-25,000.00 0.00 -25,000.00 -83,958.67 0.00 58,958.67 335.8%

TOTAL Tax Revenues -2,216,116.00 0.00 -2,216,116.00 -1,986,392.39 0.00 -229,723.61 89.6%

03 Interest _________________________________________


-2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%

TOTAL Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%


7020 Debt Interest Expense

1,116,116.00 0.00 1,116,116.00 1,078,543.33 0.00 37,572.67 96.6%7025 Debt Principal Expense

1,100,000.00 0.00 1,100,000.00 1,100,000.00 0.00 0.00 100.0%

TOTAL Materials and Servic 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67 98.3%

TOTAL Debt Service Fund -45,099.00 0.00 -45,099.00 185,978.88 0.00 -231,077.88 -412.4%

TOTAL REVENUES

-2,261,215.00 0.00 -2,261,215.00 -1,992,564.45 0.00 -268,650.55

18



ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

TOTAL EXPENSES2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67

19



ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal

-18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%


03 Interest _________________________________________


-100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%

TOTAL Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%

04 Other Revenues _________________________________________

4513 Other Reimbursements

0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%

TOTAL Other Revenues 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%

80 Capital Outlay _________________________________________

8805 Fire Apparatus

1,194,900.00 0.00 1,194,900.00 37,800.80 0.00 1,157,099.20 3.2%8825 Fire Fighting Equipment

0.00 0.00 0.00 26,986.80 0.00 -26,986.80 100.0%8860 Facility Improvement

16,949,942.00 0.00 16,949,942.00 14,666,837.84 80,068.42 2,203,035.74 87.0%

TOTAL Capital Outlay 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14 81.6%

TOTAL Bond Construction Fund -429,989.00 0.00 -429,989.00 13,998,527.88 80,068.42 -14,508,585.30 -3274.2%

TOTAL REVENUES

-18,574,831.00 0.00 -18,574,831.00 -733,097.56 0.00 -17,841,733.44

20



ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

TOTAL EXPENSES 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14

21



ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

00 Beg Fund Bal _________________________________________

9995 Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%


03 Interest _________________________________________

4490 Investment Interest-6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%

TOTAL Interest-6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%

90 Transfers Out _________________________________________

9980 Transfer to General Fund365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%

TOTAL Transfers Out365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%

99 End Fund Balance_________________________________________

9910 Contingency50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%

TOTAL End Fund Balance50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%

TOTAL PERS Reserve Fund-994,974.00 0.00 -994,974.00 -9,475.52 0.00 -985,498.48 1.0%

TOTAL REVENUES -1,409,974.00 0.00 -1,409,974.00 -9,475.52 0.00 -1,400,498.48

TOTAL EXPENSES415,000.00 0.00 415,000.00 0.00 0.00 415,000.00

22



ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________

GRAND TOTAL -18,666,925.00 -185,876.00 -18,852,801.00 13,459,921.82 102,456.46 -32,415,179.28 -71.9%

** END OF REPORT - Generated by Christina Day **

23

CORRESPONDENCE

C-1 Thank you Re: Milwaukie Police Department to Truck 2 for help with SWAT standoff and assisting patients on May 18, 2018 as well as helping with a CPR call on May 19, 2018. T302: Lieutenant Kevin Schurter, Apparatus Operator Mitch Webb, Firefighter JR Cox, Firefighter Jill Fullerton.

C-2 Thank you Re: A citizen thanking E303 for the special experience given to her daughter while at the store as well as their professionalism, talent and sacrifice. E303: Lieutenant Jason Franklin, Apparatus Operator JJ Hanna, Firefighter Jeff Anderson and Firefighter Brandon Knight.

C-3 Thank you Re: The Patriot Day Remembrance Committee for the Honor Guard (Captain Matt Kilgras, Apparatus Operator Dave Doornink, Lieutenant Mike Shearer, Apparatus Operator Andrew Gordian, Firefighter Shane Thomas, Apparatus Operator Scott Butzer, Firefighter John Wood, Lieutenant Ryan Patrick, Firefighter Josh Tyler, Volunteer Blake Gendvilas, Volunteer Traiz Saenz and Captain Mark Corless) and Chief Fred Charlton for their participation in the annual Patriot Day Remembrance Event.

C-4 Thank you Re: Reverend Vidoslav Vujasin thanking BC Josh Gehrke for attending the Serbian Festival dinner. The parish and reverend were honored to have BC Gehrke as their special guest to the dinner.

C-5 Thank you Re: Day in Damascus appreciated Clackamas Fire’s involvement and participation in the event. They appreciated the safety basket that was donated to their raffle.

T302: Lt. Kevin Schurter, AO Mitch Webb, FF JR Cox, FF Jill Fullerton, and BC Dave Scheirman

C-1

E303: Lt. Jason Franklin, AO JJ Hanna, FF Jeff Anderson, and FF Brandon Knight

Honor Guard: Capt. Matt Kilgras, AO Dave Doornink, Lt. Mike Shearer, AO Andrew Gordian, FF Shane Thomas, AO Scott Butzner, FF John Wood, Lt. Ryan Patrick, FF Josh Tyler, Capt Mark Corless, Vol. Blake Gendvilas, and Vol. Traiz Saenz. Fire Cheif Fred Charlton

1

Subject: FW: Thank you!

From: Vidoslav Vujasin [mailto:[email protected]] Sent: Friday, September 14, 2018 1:05 PM To: Gehrke, Josh <[email protected]> Subject: Thank you!

Dear Battalion Chief Josh!

Thank you so much for your coming too our festival! My whole parish and I personally were honored with your presence and we loved it so much to have you as our honored guest. I am sending you some photos from Saturday evening. We are looking forward to see you again!

All the best and kindest regards to you!

God bless you and your families and thank you for your service!

Fr. Vido

C-4

INFORMATIONAL ITEMS

I-1 Honoring first responders who serve Clackamas County- Clackamas Review/Oregon City News- September

I-2 StarCycle Happy Valley charity ride raises $3,000- Clackamas Review/Oregon City News -September

I-3 Rope rescue team rescues man who fell down embankment in Oregon City- KGW8- October


Honoring first responders who serve Clackamas County By Raymond Rendleman | Monday, September 17, 2018

Firefighters get special recognition during recent National Day of Service and Remembrance during 9/11 events in Oregon City

Right as he sat down at the brunch to thank first responders for their service last week, Clackamas firefighter Kerry Owen's crew was called out of the Oregon City Christian Church on an alarm at a local elementary school.

Owen was able to return about 15 minutes later after reminding students against pulling a fire alarm when there isn't an actual fire. As he sat down to eat his now-cold eggs, he said he didn't mind eating food at room temperature and had become used to it.

The Sept. 11 incident highlighted the everyday sacrifices that first responders go through in order to serve the community, putting themselves in daily danger and discomfort even if they never have to make the ultimate sacrifice. In addition to the now third-annual event at OC Christian Church for about 100 local first responders, the Patriot Day Remembrance at Red Soils in Oregon City celebrated its second anniversary last week.

U.S. flags across the country are flown at half-staff to honor Patriot Day, which President George W. Bush signed into law as an annual remembrance of those who were injured or died on Sept. 11, 2001. In 2009 President Obama expanded the commemoration to recognize it as a National Day of Service and Remembrance.

I-1

In Oregon City last week, National Day of Service and Remembrance events paid special tribute to local firefighters. Clackamas County's Red Soils event called out the Happy Valley firefighters who have won international awards this year for their heroism in saving a woman from a house fire last year. Clackamas Fire was among the many agencies that sent firefighters to last summer's Eagle Creek fire and managed to save the historic Multnomah Falls Lodge.

The Red Soils event also recognized Portland Fire Lt. Peter St. John, who made the quick decision to enter the building and pull the alarms prior to a 2016 gas explosion, which resulted in the safe evacuation of everyone. Clackamas County Commissioner Ken Humberston recognized the 19 firefighters who were killed in an Arizona wildfire in 2013, the greatest loss of U.S. firefighters since 9/11.

The event began by remembering how on Sept. 11, 2001, more than 2,800 citizens, 343 New York firefighters, 60 New York Police Department and Port Authority police officers, and eight private emergency medical personnel died.

Last year, the Red Soils event recognized the military on the fifth anniversary of the Benghazi attack. Next year, law enforcement will be recognized.

Retired U.S. Navy Lt. Commander J.J. Morell served as master of ceremonies at the Red Soils Circle of Honor. Attending the event with more than 100 members of the public were honor guards from Clackamas Fire, Clackamas County Sheriff's Office, Oregon City High School's JROTC, VFW#1324, Oregon City Police Department and Lake Oswego Police Department. State Rep. Mark Meek and the JORTC led the national anthem at the event.

DJ Ruger, a member of the Patriot Day Remembrance event organizing committee and a former commander of the local Veterans of Foreign Wars headquarters in Oregon City, was among those who realized 18 months ago there's nothing for the public in Clackamas County to recognize 9/11.

"To have the second-annual [event] come off as well as it did, that means that this event has staying power and will continue well into the future," Ruger said. "Right away after the event everyone comes up to us and starts planning next year's event."

OC Christian Church member Walt Fitch has organized the other annual event in Oregon City to recognize local police officers and firefighters with a free meal.

"The whole purpose of being here today is to say thank you … to each and every first responder who is here today, police and fire," Fitch said.

Clackamas County commissioners cancelled their regular Tuesday meetings so they could attend the brunch; County Administrator Don Krupp acknowledged that it is "very rare" that commissioners cancel their meetings for an event. None of them were allowed to give speeches, but Fitch read a statement signed by all the county commissioners to thank "everyday heroes" for serving local citizens.

"The health, safety and comfort of our community is enhanced by the professionalism, dedication, resourcefulness and integrity of these individuals, agencies and departments," they wrote. "The dedicated professionals who choose this career truly make a difference. … They are true heroes and deserve our recognition today and every day."

Rep. Kurt Schrader, who was in Washington, D.C., and couldn't attend the brunch, sent a letter for the occasion, hoping that the positive sentiments and respect for first responders "remain at the surface of everyone's consciousness" not just on Sept. 11. Schrader said it is because of first responders' "tireless work" that we have the luxury of living with our families in comfort and safety.

"It is a humbling experience to be in the presence of first responders and to acknowledge the often perilous situations they selflessly throw themselves into without hesitation," Schrader wrote. "The

professionalism, compassion and dedication embodied by the individuals honored here today are qualities that deserve our praise and gratitude."

Fitch mentioned that "17 years ago on this date, 9/11, not to be confused with the number you call in an emergency, this country was changed by the events that took place on this day."

He recalled a statement that he heard on TV about commentators who were watching New York City's Twin Towers burn:

"You see all those people who are running out of the building? They're regular people," Fitch said. "You see all the people running into the building? They are our heroes."

After the brunch, everyone was invited to tour the fire engine that had just responded to the false alarm at the local elementary school.

Retrieved from: https://portlandtribune.com/cr/24-news/406459-304617-honoring-first-responders-who-serve-clackamas-county

https://portlandtribune.com/cr/24-news/406459-304617-honoring-first-responders-who-serve-clackamas-county

https://portlandtribune.com/cr/24-news/406459-304617-honoring-first-responders-who-serve-clackamas-county


StarCycle Happy Valley charity ride raises $3,000 Friday, September 28, 2018

Clackamas Emergency Services Foundation benefits from second-annual 'Cycle Under the Stars' event

On Sept. 15, StarCycle Happy Valley's charity ride event raised over $3,000 for the Clackamas Emergency Services Foundation.

PHOTO COURTESY: TRACEY GRISHAM - From left to right: Clackamas Firefighter Dallas Oja; Battalion Chief John Hopkins; Happy Valley Police Department Chief Scott Anderson; Fire Chief Fred Charlton; Kelly Mreen and Heather Hedges, co-owners of StarCycle; Lieutenant David Aasland; and Apparatus Operator Alan Pernich.

I-2

http://pamplinmedia.com/images/artimg/00003621000096-0600.jpg


The second-annual "Cycle Under the Stars" charity event at the Happy Valley Crossroads Shopping Center involved the indoor spin studio bringing its stationary bikes outside to ride under the light of the stars to raise money.

The city of Happy Valley again partnered with the fitness studio to rally for a cause, designating the Clackamas Emergency Services Foundation as this year's recipient. Riders donated $45 to ride an outdoor class at either 6:30 p.m. or 7:30 p.m., while others purchased raffle tickets to support the fundraiser. With 50 riders during the evening, StarCycle Happy Valley raised over $3,000.

"This was our biggest event of the year," said Heather Hedges, co-owner of StarCycle Happy Valley.

On Thursday, Sept. 27, StarCycle Happy Valley presented the check to Clackamas Fire District #1 Chief Fred Charlton, who accepted the check on behalf of the Clackamas Emergency Services Foundation.

The Clackamas Emergency Services Foundation consists of emergency service agencies within Clackamas County and provides assistance to people who've been affected by disaster, tragedy, injury or other adversities. To learn more about the Clackamas Emergency Services Foundation or to make a donation, visit clackamasfire.com/emergency-services-foundation.

Source: https://pamplinmedia.com/cr/24-news/407732-306578-starcycle-happy-valley-charity-ride-raises-3000-

http://clackamasfire.com/emergency-services-foundation

https://pamplinmedia.com/cr/24-news/407732-306578-starcycle-happy-valley-charity-ride-raises-3000-

https://pamplinmedia.com/cr/24-news/407732-306578-starcycle-happy-valley-charity-ride-raises-3000-



KGW8

Rope rescue team rescues man who fell down embankment in Oregon City

A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100feet down an embankment in Oregon City Monday night.

Author: KGW StaffPublished: 10:30 PM PDT October 1, 2018

A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100 feetdown an embankment in Oregon City Monday night.

Crews were called to an overlook area near the corner of Brighton Avenue and Creed Street atabout 8:42 p.m. on the report that someone had fallen over the edge.

Tech rescue teams performed a rope rescue, lowering the victim to the bottom of theembankment in a basket.

Unconscious but alive, the man was airlifted to Emanuel hospital. His condition is unknown.

Source: https://www.kgw.com/article/news/local/clackamas-county/rope-rescue-team-rescues-

man-who-fell-down-embankment-in-oregon-city/283-

599995525?utm_campaign=trueAnthem:+Trending+Content&utm_content=5bb3070f04d3016e

6f668c61&utm_medium=trueAnthem&utm_source=twitter

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https://www.kgw.com/article/news/local/clackamas-county/rope-rescue-team-rescues-man-who-fell-down-embankment-in-oregon-city/283-599995525?utm_campaign=trueAnthem:+Trending+Content&utm_content=5bb3070f04d3016e6f668c61&utm_medium=trueAnthem&utm_source=twitter




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